Facilities Guide 2014
Contents Catering Conditions & Policies ......................................................................................................................... 3 Audio Visual Equipment.................................................................................................................................... 5 Banquet Rooms - Capacity Chart ..................................................................................................................... 6 Banquet Facility Floor Plans ............................................................................................................................. 7 Maligne Room ............................................................................................................................................... 7 Wild Rose Room ............................................................................................................................................ 8 Peace River Room......................................................................................................................................... 9 Northern Lights Room ................................................................................................................................ 10 Heritage Room ............................................................................................................................................ 11 Jasper Room................................................................................................................................................ 12 The Gallery................................................................................................................................................... 13
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
2
Catering Conditions & Policies Pricing All prices are quoted in Canadian dollars and do not include taxes. Prices are guaranteed for ninety days from a quotation date. A 17% service charge will be applied to all food and beverage purchases. Deposits A non-refundable deposit is required upon signing the contract to secure your booking. The deposit will be applied to your final account balance. Credit New accounts can apply for credit in order to establish billing privileges. Please allow a minimum of 30 business days for the approval process. Payment Payment details will be outlined in the actual contract. Sawridge Inn Edmonton South reserves the right to take full payment 3 business days prior to the function based on contracted numbers. Any balance outstanding after the function will be processed or refunded. Menu selection All menu selections to be submitted to the catering office a minimum of 7 days prior to the function.
Guarantees Final guaranteed number of attendees is required 72 business hours prior to your event. If no changes to the contracted number are submitted, the contract number or actual attendance number, whichever is higher will be charged. Cancellation Cancellation of a function six weeks or more prior to the event date will result in a loss of the deposit. Cancellation of a function within six weeks of the event date will result in a charge equal to the value of the contracted room rental. Cancellation within 7 days of function will result in 100% contract revenue charges. Set ups Functions will be set to pre-determined specifications; extensive set-ups are subject to charges based on $25 per hour. Arrival and departure times can be arranged by your catering coordinator. Holidays Functions scheduled to take place on a Statutory Holiday will have a surcharge of 20% applied.
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
3
Catering Conditions & Policies Continued Equipment & Package Delivery Delivery of packages can be sent to: Sawridge Inn Edmonton South 4235 Gateway Boulevard North Edmonton, Alberta T6J 5H2
Entertainment Disc jockeys or entertainers are required to set up two hours prior to function time. SOCAN & ReSound fees are required by law and charged to any function that includes musical entertainment.
Equipment & Package Storage Your catering coordinator can assist if storage is required prior to your event, charges may apply.
Damages The convener is responsible for any and all damages caused by guests to Sawridge properties, inside or out. The hotel is not responsible for and loss or damage to any goods, property or equipment of any type brought to the hotel by convener or guest.
Business Services Business services including photocopying, faxing, and courier delivery can be arranged through the front desk. A fee may be applicable. Airport Shuttle A complimentary airport shuttle is available for function attendees Monday to Friday; to book please call our front desk at 780-438-1222. Signage Your event will be listed on the function display board located on the banquet level for guests, and your event name will be displayed at the door of the function room.
Food & Beverage Sawridge Inn Edmonton South will be the sole provider of food with the exception of special occasion cakes. Any and all foods not consumed within two hours of function service times become property of Sawridge. Liquor Licensing The Sawridge Inn Edmonton South is governed by the Alberta Liquor and Gaming Commission and as such has the right to refuse service to guests deemed intoxicated or under the legal age. Sawridge is required to provide all bartenders for your function. Liquor service is permitted until 1:00am, with last call at 12:30am.
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
4
Audio Visual Equipment All Prices Subject to 5% GST
Presentation Package - $250 per day Simply connect your device to our new integrated audio visual system and your presentation is ready to begin. The presentation package includes built-in projector, projection screen, presentation remote, ceiling speakers and HDMI or VGA cables to connect your laptop.
The Visual
The Audio
Projection Screen
$50 per day
Wired Microphone
$30 per day
LCD Projector
$225 per day
Wireless Microphone
$40 per day
42" Flat Screen TV
$200 per day
Lapel Microphone
$100 per day
Presentation Remote
$20 per day
Wireless Conference Phone
$85 per day
Flip Chart or Whiteboard
$30 per day
CD/DVD Player
$30 per day
Video Conferencing
Prices Vary
The Extras Wi-fi - Complimentary Podium – Complimentary Extension Cord/Power Bar – Complimentary
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
5
Banquet Rooms - Capacity Chart
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
6
Banquet Facility Floor Plans Maligne Room
Room Set-up
Maximum Number of People
Rounds of 8
120
Rounds of 10
130
Dinner/Dance
100
Boardroom
40
U-Shape
40
Classroom
56
Theatre
175
Reception
200
Square Footage
2175
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
7
Wild Rose Room
Room Set-up
Maximum Number of People
Rounds of 8
120
Rounds of 10
140
Dinner/Dance
110
Boardroom
30
U-Shape
30
Classroom
112 (Split)
Theatre
100
Reception
200
Square Footage
3000
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
8
Peace River Room
Room Set-up
Maximum Number of People
Rounds of 8
40
Rounds of 10
40
Boardroom
20
U-Shape
25
Classroom
20
Theatre
50
Reception
60
Square Footage
740
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
9
Northern Lights Room
Room Set-up
Maximum Number of People
Rounds of 8
40
Rounds of 10
40
Boardroom
20
U-Shape
20
Classroom
20
Theatre
40
Reception
50
Square Footage
730
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
10
Heritage Room
Room Set-up
Maximum Number of People
Rounds of 8
64
Rounds of 10
70
Boardroom
40
U-Shape
30
Classroom
40
Theatre
75
Reception
100
Square Footage
1026
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
11
Jasper Room
Room Set-up
Maximum Number of People
Rounds of 8
56
Rounds of 10
60
Boardroom
30
U-Shape
25
Classroom
24
Theatre
60
Reception
80
Square Footage
700
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
12
The Gallery
Room Set-up
Maximum Number of People
Rounds of 8
32
Rounds of 10
40
Boardroom
20
U-Shape
20
Classroom
28
Theatre
50
Reception
75
Hollow Square
30
Square Footage
908
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
13