Wedding Planning Guide 2014
Contents Wedding Planning Conditions & Policies ......................................................................................................... 3 Audio Visual Equipment.................................................................................................................................... 5 Banquet Rooms ................................................................................................................................................ 6 Capacity Chart ................................................................................................................................................... 6 Banquet Facility Floor Plans ............................................................................................................................. 7 Maligne Room ............................................................................................................................................... 7 Wild Rose Room ............................................................................................................................................ 8 Peace River Room......................................................................................................................................... 9 Northern Lights Room ................................................................................................................................ 10 Heritage Room ............................................................................................................................................ 11 Jasper Room................................................................................................................................................ 12 The Gallery................................................................................................................................................... 13
2
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
Wedding Planning Conditions & Policies Pricing All prices are quoted in Canadian dollars and do not include taxes. Prices are guaranteed for ninety days from a quotation date, and a 17% service charge will be applied to all food and beverage purchases.
Guarantees Sawridge Inn requires 7 days written notice of guaranteed numbers. If no changes to the contract are submitted to the catering consultant, the contracted number will be the billing number.
Deposits A non-refundable deposit is required to secure your booking.
Cancellation Any cancellation will result in a charge equal to the value of space being held. Cancellation of an event within six weeks of the event date will incur a 50% charge of total contract revenue. Cancellation within 7 days of the function will result in 100% contract revenue charges.
Payment A valid credit card must be given for payment of all applicable charges. Payment particulars will be outlined in the actual catering contract; generally the balance of payment is due upon event completion unless alternative arrangements have been made in advance with the catering consultant. Menu Selection All menu selections must be submitted to the catering office a minimum of 10 days prior to function.
3
Set ups Functions will be set to pre-determined specifications; extensive set-ups are subject to charges based on $25 per hour. Arrival and departure times can be arranged by your catering consultant. Holidays Functions held on a statutory holiday are subject to a 20% surcharge.
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
Room Set Up Our reception areas can be set to match your plans and ideas. Flexible seating plans allow for eight to ten guests per table. Dance Floor and Risers These are available and can be adapted to meet your requirements.
Photographs Photograph sessions can be arranged inside or outside of the hotel. Public areas must remain free of obstacles and open for other hotel patrons.
Ceremony Room We can create a separate room for your ceremony, designed for any wedding style.
Guest room blocks Our catering consultant can assist with setting up a room block for your guests at a preferred rate. Our facilities will cater to all the requirements your guests require while attending your wedding.
Audio Visual Used to add a slide show or have special lighting in your reception room
Transportation Our catering consultant will be able to assist with any local transportation needs.
Rehearsals We can accommodate your needs for rehearsal space and catering requirements.
Gift Opening If you require additional catering needs for a gift opening or other aspects of your wedding, our catering consultant will be able to assist you in making all the needed arrangements.
Decorations Flowers and decorations can be shipped to the hotel three hours before your event. Other requirements can be discussed with your catering consultant.
4
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
Audio Visual Equipment All Prices Are Subject to 5% GST Equipment TV and VCR/DVD Flipchart or Whiteboard LCD Projector Projection Screen Projection Screen Hand-held Microphone Hands-free Microphone Lapel Microphone Conference Telephone CD Player Video Conferencing
5
Details with stand with pad and markers for presentations 6’ (h) by 6’ (w) 8’ (h) by 8’ (w)
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
Daily rate $200 $30 $225 $30 $40 $30 $30 $100 $85 $35 Prices Vary
Banquet Rooms Capacity Chart Standing Banquet
Boardroom
U-shape
Classroom
Theatre
Reception
Peace River
50
24
25
24
60
60
Northern Lights
40
20
25
24
50
50
Heritage
60
40
30
30
80
100
Jasper
60
40
30
30
80
75
Wild Rose
120
30
30
120
100
200
Maligne
120
40
40
80
175
200
The Gallery
45
20
20
N/A
50
75
6
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
Banquet Facility Floor Plans Maligne Room
Room Set-up
Maximum Number of People
Rounds of 8
120
Rounds of 10
130
Half Rounds
60
Boardroom
40
U-Shape
40
Classroom
80
Theatre
175
Reception
200
Square Footage
2400
7
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
Wild Rose Room
Room Set-up
Maximum Number of People
Rounds of 8
120
Rounds of 10
140
Half Rounds
60
Boardroom
30
U-Shape
30
Classroom
120 (Split)
Theatre
100
Reception
200
Square Footage
3062
8
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
Peace River Room
Room Set-up
Maximum Number of People
Rounds of 8
40
Rounds of 10
50
Half Rounds
25
Boardroom
24
U-Shape
25
Classroom
24
Theatre
60
Reception
60
Square Footage
703
9
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
Northern Lights Room
Room Set-up
Maximum Number of People
Rounds of 8
32
Rounds of 10
40
Half Rounds
25
Boardroom
20
U-Shape
25
Classroom
24
Theatre
50
Reception
50
Square Footage
608
10
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
Heritage Room
Room Set-up
Maximum Number of People
Rounds of 8
48
Rounds of 10
60
Half Rounds
30
Boardroom
40
U-Shape
30
Classroom
30
Theatre
80
Reception
100
Square Footage
1026
11
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
Jasper Room
Room Set-up
Maximum Number of People
Rounds of 8
40
Rounds of 10
60
Half Rounds
30
Boardroom
40
U-Shape
30
Classroom
30
Theatre
80
Reception
100
Square Footage
954
12
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com
The Gallery
Room Set-up
13
Maximum Number of People
Rounds of 8
45
Rounds of 10
40
Half Rounds
25
Boardroom
20
U-Shape
20
Classroom
N/A
Theatre
50
Reception
75
Square Footage
908
(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com