GSA Business 2009 Event Planning Guide

THE BUSINESS JOURNAL FOR GREENVILLE, SPARTANBURG & ANDERSON

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Sponsored by

business revolves around the live experience

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design, planning, and production of award-winning special events

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christahovis.com

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Event Planning Guide

Publisher - Lisa Jones ljones@scbiznews.com Editor - James T. Hammond jhammond@scbiznews.com Managing Editor - Francis B. Allgood fallgood@gsabusiness.com Staff Writer - Scott Miller smiller@scbiznews.com Production Manager/Art Director S. Kevin Greene kgreene@gsabusiness.com Sales Manager - Salley Tyler styler@scbiznews.com Account Executive - Pam Edmonds pedmonds@scbiznews.com Marketing Coordinator Elizabeth Feather efeather@gsabusiness.com Circulation Manager - Kathy Allen kallen@scbiznews.com • 843.849.3113 Circulation Assistant - Kim McManus kmcmanus@scbiznews.com • 843.849.3116 Contributing Writer - Lydia Dishman

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From the Publisher Dear Reader, It’s a pleasure to introduce our 2009 Event Planning Guide. As a supplement to GSA Business, our intention is to provide you with a resource guide for planning stress-free social and business events in the Upstate. Planning a successful event can be overwhelming. Especially having to do so in the current business environment of limited budgets and staffing. Navigating through all the details of finding the right location, serving the best food, delivering relevant content, managing audio/ visual elements and keeping it all within budget can be pretty daunting.

That’s why we have created the event tool that provides lists of accommodations, meeting facilities, conference centers, equipment suppliers, caterers and professional event planners. Plus you will find detailed checklists to keep you on target during the event planning process. We’ve also included articles that address the little details that can become big problems like making sure the technical production goes off without a hitch. And everyone can use some new event ideas like keeping your event green and friendly to the environment.

We also give you helpful tips and advice on paperwork you will encounter like preparing a budget and understanding an event contract.

Whether your business is large or small, whether you are a seasoned pro or the holiday party just got dropped in your lap, the Event Planning Guide is the essential tool to help make planning any function easier.

I’m delighted to be able to offer you expert help during what can often be a stressful task and will be even more delighted when your friends and colleagues compliment you on a job well done. Oh, and one last thing – don’t forget to have some fun.

South Carolina’s Media Engine for Economic Growth

CEO and Group Publisher Grady Johnson gjohnson@scbiznews.com • 843.849.3103 Vice President of Sales - Steve Fields sfields@scbiznews.com • 843.849.3110

Cheers!

Lisa Jones Publisher

GSA Business is published bi-weekly by Upstate Business News LLC. Annual subscription rate is $49.95. Copyright ©2009 with all rights reserved. Reproduction of all or any editorial or graphic content is prohibited. Opinions expressed in guest columns or letters to the editor are those of the authors and not necessarily those of GSA Business. Bulk postage paid at Greenville Post Office.

GSA Business reserves the right to reject or edit any submitted material. The Publisher reserves the right to accept or refuse any advertising.

©2009 Upstate Business News LLC 2009 Event Planning Guide | www.gsabusiness.com

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Event Planning Guide

about our

Sponsors T

he skills required of a good driver operating in a challenging environment are remarkably similar to the skills required in operating any successful enterprise. So too are the potentials for heart-racing accomplishments. In the end, high-performance driving boils down to managing momentum. Those who manage momentum most successfully end up in the lead. Businesses that manage people, resources and costs most successfully end up profitable.

BMW Performance Driving School Corporate Events help bring new focus to your business by putting your team through the paces on the track. Experience how overly aggressive driving leads to a slower lap time in the same way that rising costs cut into the bottom line.

Effectively processing all of the sensory feedback a car gives the driver in order to balance steering with braking and acceleration is the driving equivalent of working smarter, not harder. In the end, the stopwatch—like a P & L statement—never lies. .....................................................................................................

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stablished in 2005, Christa Hovis Special Events LLC (CHSE) is an award-winning special event firm that provides event design, planning and production services for corporate and social occasions. They bring a wealth of experience in business, creativity and successful project execution to every event produced. This ability stems from the 15 years owner Christa Hovis spent working globally for Fortune 500 companies. Hovis held top management positions where she was responsible for planning and deploying large-scale projects as well as managing multiple departments to include program management, industrial engineering, training and quality.

These credentials are further enhanced by the multiple certifications Hovis has such as project management, training, facilitation, ISO 9000, lean and process engineering which she uses to advise how to continuously improve events, eliminate waste and measure the return on investment for each event.

This experience has positioned CHSE to understand the demands of the corporate environment and makes CHSE the perfect partner for any company needing event design and planning services.

They use their skills and experience to meet the customer’s requirements and to exceed their expectations.

What further sets Christa Hovis Special Events LLC apart from other event companies is their travel experience. Hovis has spent most of her professional career traveling and working on most continents. CHSE uses that knowledge from many cultures and cities to design and produce unforgettable events. They also provide services globally for any client. They have established key relationships with venues, properties and other suppliers in some of the most visited cities in the world.

Christa Hovis Special Events takes time to give back by working with the Beach Ball Foundation and other worthy causes.

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Corporate Meetings & Conventions

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Lifestyle

List & Directories

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2009 Event Planning Guide | www.gsabusiness.com

Event Planning Guide

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CONTENTS epg Corporate Meetings & Conventions . ...................................4 Corporate event planning checklists............................................................ 6 Return on investment................................................................................. 9 Beyond the PowerPoint..............................................................................10 Ways to avoid room-block blunders........................................................... 12 Technical worksheet for events................................................................. 13

Business Casual..................................................................14 Ten unique event ideas.............................................................................. 16 Event evolution......................................................................................... 17 Face value................................................................................................. 18 Putting the funds in fundraising................................................................ 20 Reading the fine print................................................................................21 Ballpark budgeting for special events........................................................ 22 Proper attire.............................................................................................. 24

Lifestyle..............................................................................26 Planning for little ones.............................................................................. 28 Greening your event.................................................................................. 29 Planning a reunion.................................................................................... 30 Wordwise: proper wording for wedding invitations....................................31 Centerpieces............................................................................................. 32

List & Directories................................................................34 Event Planners.......................................................................................... 36 Upstate Alternative/Outdoor Venues.......................................................... 38 Accommodations with Meeting Facilities.................................................. 40 Upstate Golf Courses................................................................................. 42 Upstate Exhibition & Conference Centers................................................. 44 Rentals/Supplies........................................................................................ 45 Florists/Event Decor.................................................................................. 46 Catering.................................................................................................... 46

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Corporate Meetings & Conventions Corporate event planning checklists.............................................................................................................. 6 Return on investment................................................................................................................................... 9 Beyond the PowerPoint............................................................................................................................... 10 Ways to avoid room-block blunders............................................................................................................. 12 Technical worksheet for events................................................................................................................... 13

This section is sponsored by:

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Corporate Meetings & Conventions

From Galas to Groundbreakings

Corporate event planning checklists Before the event

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Business Package Daily GSA Daily is the daily update of breaking business news, delivered via e-mail every day around 2 p.m.

BI-Weekly GSA Business is the publication business leaders have relied on for local business news and analysis for more than 12 years.

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The Book of Lists is the businessperson’s desk reference of industry lists containing more than 1,500 Upstate companies. Absolutely indispensable.

o Form committees as required. The larger the event, the more work to be done. Make life easier by getting others involved.

Organizations that have regular events should consider forming standing committees that meet regularly. o Develop a promotional strategy. o Do some PR for the event. Calendar notices, press releases and interviews may all be appropriate, depending on the size of your event.

Call (864) 517-1492 or visit www.gsabusiness.com to begin your subscription today!

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o Determine event goals and objectives. This is especially important with client events and sales meetings, as it will help you keep on track. o Identify possible dates for the meeting. No matter what date you pick, someone will complain it doesn’t work. Thinking ahead and checking with others on possible conflicts can limit the inconvenience for all parties. o Prepare a preliminary agenda and guest list to help set the criteria for the venue. o Prepare a preliminary budget. Unless you manage your corporate event closely, the budget can grow unexpectedly. o Send meeting requirements to selected sites with requests for written proposals. If you are signing a contract, get a written proposal so there won’t be surprises. o Review site proposals from responding suppliers, select potential sites and begin site negotiations with potential venues.

Whenever possible, speak to companies that have hosted similar events at the venue. o Conduct site visits as required. This is important when you’re using the facility for the first time. Determine security needs at the location. o Negotiate hotel rates and blocks. If you use hotel meeting rooms for the event, you could get a significant discount on sleeping rooms. o Determine preliminary food and beverage requirements and negotiate menus and prices. It’s all negotiable, but keep in mind that the more you customize the deal, the more you’ll have to manage. o Establish a theme and preliminary graphics for the logo, program, etc. Take advantage of this opportunity to enhance your corporate brand. o Consider hiring a printer for invitations, programs and agendas. o Add any deadlines and other requirements to the timetable.

2009 Event Planning Guide | www.gsabusiness.com

Corporate Meetings & Conventions

o For nonprofit or charity events, line up sponsors. Prepare and mail letters to potential event sponsors requesting consider ation in their budgets. o Identify needs for outside consultants, specifying requirements. o If you are charging admission to the event, establish registration fee structures and policies, and be sure to include clear cancellation policies. o Invite and confirm key speakers. This includes people within your organization. Donâ&#x20AC;&#x2122;t assume anyone is automatically available. o Obtain audio-visual needs from speakers and presenters, and order all necessary equipment. o Review, update and confirm final event budget. o Identify and communicate on-site responsibility areas for committees and volunteers. Set up training for volunteers and educate them about your expectations. o Select and order speaker gifts and awards. o Order special decorations for the event. o Prepare and order the signs. This is another opportunity to build your brand. o Arrange for travel and housing of all staff and VIPs.

The day of the event o Have a staff/volunteer meeting to review responsibilities, procedures and overlap areas such as registration. Taking 10 minutes for an informational and motivational meeting will save headaches later in the day. o Confirm and monitor pickup of all rental equipment and supplies.

Immediately afterward o Pack and inventory all material. Many of your collateral materials are reusable â&#x20AC;&#x201D; and theyâ&#x20AC;&#x2122;re a big investment. o Do financial reconciliation. Gather the invoices and make sure you have been billed correctly and that you pay in a timely fashion. Watch expense reports, an area where a lot of costs can be hidden. o Perform post-budget performance review. Were you on budget? Could you have saved money? o Write and mail thank-you letters. o Collect and organize data for final meeting reports. Get evaluations from staff, volunteers and consultants to determine what went right and what could be improved on so next time goes more smoothly.

Greenville,

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In fact, we couldnâ&#x20AC;&#x2122;t care more.

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Corporate event planning checklists (continued) The Room o Location o Caterer o Liquor o Bartenders o Linens (tablecloths, napkins) o Menu o Cake o Votives and votive candles o Napkin rings o Table candy o Table games o Glitter or confetti o Bathroom florals

Giveaways/Prizes o T-shirts o Caps o Tote bags/baskets o Pens, notepads o Theme-oriented items

o Premiums, with company logo for corporate event

Other o Photographer or videographer o Registration table o Gift tableâ&#x20AC;Ż o Information table

Out-of-Town Guests o Hotel reservations o Weekend-at-a-glance or itinerary o Maps to and from airport and other locations o Welcome gifts o Transportation o Other________________

Decorations o Sign-in board

o Message book o Centerpieces o Welcome sign o Band backdrop o Balloon bouquets o Buffets â&#x20AC;&#x201C; decor and signage o Ceiling treatments o Outside lobby area o Seating cards o Table cards o Directional signage o Easels o Theme-oriented signs o Company display

Entertainment o DJ o Band o Music during cocktails o Other entertainment (caricaturist, magician, etc.)

Printed materials o Invitations to ceremony, party, benefit or main event o Invitations to reception (if applicable) o Response cards o Response envelopes o Seating cards o Table cards o Cocktail napkinsâ&#x20AC;Ż o Matches o Programsâ&#x20AC;Ż o Agenda o Newsletter Source: thegreatevent.com

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o Photo favors o Special presentation: Who to emcee? Who to present? o Roasts/toasts o Audio-visual needs o Other (theme-oriented)

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Return on investment Ensuring a successful corporate development program

by Allison Cooke Oliverius It’s been two years since employees at Lanxess Corp. in Goose Creek completed a two-part team development program with Adventure Teamworks LLC, but the results are still crystal clear.

“We are a very safety-conscious corporation,” said Samantha Gonzalez-Iorio, administrative assistant at the Germanbased company that develops, manufactures and sells plastics, rubber, specialty chemicals and intermediates. “Our employees work with dangerous chemicals every day and we definitely need a strong team environment.”

Their development program involved physical as well as critical thinking activities designed to open lines of communication, build relationships and trust, and motivate employees.

“The proven return on investment is the five years we’ve gone without a recordable (injury),” Gonzelez-Iorio said.

The key to obtaining results from any development program is to first establish goals and then explain them to participants.

“On more than one occasion, the client has an idea in their mind about the goals they hope will be reached during the event, but they don’t share that with the participants, so right away there is a disconnect,” said Brian Wilson, founder of Adventure Teamworks.

A third party can assist by first surveying the company to determine areas that need work and what type of program would work best. Typical needs include improving communication, working together efficiently and improving leadership skills.

Typical programs include recreation, education, development and redirection.

Follow through, follow up In addition to outlining your expectations, you must also provide employees with action plans to help them incorporate their new knowledge into their daily duties.

It’s also important to follow up with

employees to make sure the impact of their “A-ha” moment doesn’t fade.

“It may just mean talking with the participants – individually or as a group, even by phone or e-mail – or meeting again for another program,” Wilson said. “It’s like someone training from the Cooper River Bridge Run; if they run once before the race versus creating and following a training plan, the results will be dramatically different.”

If participants embrace their new skills and knowledge, “then there should be an immediate return on investment,” Wilson said. “If there was minimal buy-in, misunderstanding about what the program was for, and/or no follow through, then the ROI will take much longer or may not even occur.”

A sure-fire way to ensure employee buy-in is for company leaders to participate in the program.

“People believe in and follow those that lead by example,” Wilson said. “If a boss says, ‘We’re having a corporate retreat, but I can’t be there,’ the message that sends is loud and clear.” epg

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Beyond the PowerPoint:

keep your audience engaged and awake You’ve been invited to give a presentation at a convention, corporate meeting or annual conference. You invested time researching facts, compiling data, formatting PowerPoint slides and rehearsing.

Do yourself a favor and make sure all your hard work pays off by implementing these simple ways to keep your audience engaged.

Wow factor Don’t underestimate the power of first impressions. The overall look of the meeting room sends a clear message to your audience. A polished room will tell the audience your meeting is worth the investment and warrants its attention. The audience members might not realize it, but they will pay closer attention to the content of the presentation if the setting is audibly and visually appealing.

Creating a captivating meeting room • Stage lighting and a backdrop or set — These elements clearly define the focal point of the room and tell the audience where the action is.

• Logo projection — Logos can be projected onto walls, the floor or a backdrop using a light and template system. It is a simple and fairly inexpensive option yet is a strong special effect.

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Basic, but not forgotten Simple, readily available and often essential technology can be easily incorporated into a program.

• Quality audio — The best advice when it comes to meetings is not to take the audio for granted. A good audio system will give your audience the ability to understand the message and delivering the message to all areas of the room equally. If audience members have difficulty hearing, chances are they will not retain the message and may be distracted by poor sound quality.

• Go forward with confidence — A confidence monitor is a display monitor usually placed in the line of sight of the presenter and it displays exactly what is on the screens that the audience sees. It is a fairly simple, yet effective, tool that keeps the presenter from getting a sore neck while constantly looking over his or her shoulder.

• Don’t cling to static images — Newer versions of PowerPoint have the capability to run video within the program. Videos can efficiently deliver a concept and engage the audience with sound and motion.

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Take the plunge Donâ&#x20AC;&#x2122;t be afraid to be unconventional. Most people have had to sit through boring meetings and will welcome a little creativity. â&#x20AC;˘ Open and say â&#x20AC;&#x2DC;wowâ&#x20AC;&#x2122; â&#x20AC;&#x201D; Start the meeting with a mission to make an impression. A marching band at 8 a.m. is likely to motivate anyone. Open with a performance that will let the audience know it is there to have fun, be entertained and, of course, learn something. â&#x20AC;˘ Out of the box (literally) â&#x20AC;&#x201D; Meet in an unconventional space that is not your typical neutral-toned, undecorated box of a meeting room. Consider an outdoor venue, a scenic area or a place that has a story of its own. An engaging setting keeps participants refreshed and ready to learn. â&#x20AC;˘ Free stuff â&#x20AC;&#x201D; Incorporate logo-imprinted giveaways into your presentation. This encourages audience participation and sends them home with an item that reinforces your brand or even includes presentation materials. USB drives encased in recycled plastic are effective and affordable. â&#x20AC;˘ Re-fuel â&#x20AC;&#x201D; Donâ&#x20AC;&#x2122;t overlook the importance of keeping your attendees fed. Some caffeine and snacks during scheduled breaks will keep them awake and focused. It also shows them you care. epg Source: Nicole Garrigan, Production Design Associates, www.pdastage.com

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Ways to avoid room-block blunders

by Kristen Poland After a long day of convention workshops, attendees will want a comfortable place to rest. But booking a block of hotel rooms can be a bit tricky, so it pays to do a bit of research before signing that contract. Here are some tips to consider.

• Don’t book the first hotel you see in the Yellow Pages—and don’t book the hotel with the cheapest rate if it doesn’t offer good service.

There are a plethora of hotels of different qualities and with varying prices out there. Take into account your budget and decide what types of amenities you’d like to offer your conference participants. Be sure to visit each hotel you are considering. Ask to look at rooms and, if applicable, eat a meal in the restaurant. Also, take note of the hotel’s location and its surroundings. If the convention is at a separate location, you want to make sure transportation will be convenient.

• Prepare anywhere from six to 10 rate request forms and send them to area hotels that meet your needs. When you receive responses, choose three or four of the best rates and let those hotels know they are one of your top picks. Sometimes hotels are willing to negotiate even further at this point.

• Ask if the hotel offers complimentary rooms if a certain number of rooms are booked at the agreed-upon rate. For example, some hotels may offer one free room for every 50 booked.

• Some hotels may be willing to give a lower room rate if you agree to host a breakfast or luncheon in the hotel restaurant. This would likely be more convenient for convention attendees than an off-site meal would be, and it could save you some cash. Be sure to ask the hotel for an opportunity to taste the food ahead of time, though.

• Consider the time of year as well as the dates of your convention. It could pay to be flexible - rooms might be less expensive for a convention that runs from Sunday to Wednesday than they would be for a conference that runs from Wednesday to Saturday. In addition, be sure to block the rooms as early as possible.

Hotels will be more likely to negotiate a low rate if they know months in advance they’ll have your business.

• When negotiating hotel contracts, be sure to make note of the hotel’s cancellation policy. Usually hotels will have a deadline for dropping unused rooms that could be anywhere from 30 to 120 days prior to the convention. Rooms not dropped or booked by that date will be added to the total bill. The drop dates can be negotiable, but they must be finalized by the time you’ve signed the contract.

Once you’ve signed that document, it may be difficult at best to persuade the hotel to change its cancellation policy. epg Sources: Michael Carrigan, Client Source; Emmy Loyd, Peacock Events; Erin Mellen, Charleston Convention & Group Services

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Technical worksheet for events Accounting for all audio-visual needs for your meeting or event can be a daunting task. If you ask the right questions and gather the right information in the preliminary stages, your production planning will go very smoothly. Use this form to help clarify your needs and better communicate with your selected production company.

GENERAL EVENT INFORMATION: Organization or individual name: _ __________________________ ___________________________________________________ What kind of event are you planning? ________________________ ___________________________________________________ How many people are you expecting? _ ______________________ ___________________________________________________ What is the event date? __________________________________ ___________________________________________________ Where do you plan to host this event? _ ______________________ ___________________________________________________ What is your audio-visual budget for this event? ________________ ___________________________________________________ Event Details: Load In:__________________________ Date:_ _______________ Time:_ ______________________________________________ Rehearsal:____________________________________________ ___________________________________________________ Doors Open to Guests:__________ Show Start:_ _______________ Show End:____________________________________________ Does your event have a theme or specific color choices?__________ ___________________________________________________ Do you have a show flow or agenda for this event? ______________ ___________________________________________________ Do you have a logo specific to your event that you would like to project onto the walls, floor or building facade? _ _______________ ___________________________________________________ Are you planning to have entertainment that will require lighting?____ ___________________________________________________ If so, is there a rider available with their specific needs? __________ ___________________________________________________ Will this event take place in more than one location? (tents, rooms, buildings) ____________________________________________ At what times would you transition the location of your event? _ ____ ___________________________________________________ Do you have a room diagram for this event? ___________________ What elements would you like to use lighting for? (stage, dance floor, dĂŠcor) _ _____________________________________________ Will this event be videotaped? _____________________________ ___________________________________________________

RIGGING: Are you familiar with the rigging capabilities of this venue? ________ ___________________________________________________ Prefer to support your lighting from the ceiling or with ground support? _____________________________________________ AUDIO: Presentations: How many people will be speaking? _ _______________________ ___________________________________________________ What kinds of microphones are needed for this event?____________ ___________________________________________________ Wired HH/Qty______________ Wireless HH/Qty_ _______________ Wireless LAV/Qty_______________________________________ Wireless Headset/Qty______ Specific other:__________________ ___________________________________________________ The speaker(s) will address your audience from: (please circle one of the following) Wired mic stand Head table mic stands Upright podium Tabletop podium None Entertainment: Who or what is your entertainment for this event? _ _____________ ___________________________________________________ Is there a rider or list of audio specifications available? ___________ ___________________________________________________

VIDEO: What is the purpose of having video as an element of this event? _ __ ___________________________________________________ Do you already have content you would like to present in video? ____ ___________________________________________________ If so, what media and media source are you using? _ ____________ ___________________________________________________ How many media sources do you plan to use? (PC, DVD) _________ ___________________________________________________ Do you need assistance with video design or production? _________ ___________________________________________________ Would you like to use a projection screen(s) for this event? ________ ___________________________________________________ If so, would you like to do front or rear projection? _ _____________ ___________________________________________________ POWER: Ground support your video screen(s) or suspend from ceiling points? _ Are you familiar with the power available at this venue? __________ Do you have any specific camera work needs for this event? _______ ___________________________________________________ ___________________________________________________ If not, do you have a contact for this at your venue? _____________ ___________________________________________________ Information provided by Production Design Associates 2009 Event Planning Guide | www.gsabusiness.com

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Business Casual Ten unique event ideas................................................................................................................................ 16 Event evolution........................................................................................................................................... 17 Face value................................................................................................................................................... 18 Putting the funds in fundraising.................................................................................................................. 20 Reading the fine print................................................................................................................................. 21 Ballpark budgeting for special events.......................................................................................................... 22 Proper attire................................................................................................................................................ 24 This section is sponsored by:

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unique event ideas?

Set your party apart from the rest

1. Hand-deliver three-dimensional invitations Instead of mailing traditional paper invitations, why not hand-deliver something creative? Consider an iPod that plays a message with all the party details.Your attendance levels will surely be outstanding.

2. Choose a theme With fundraisers and client appreciation parties around every corner, choosing a distinctive theme is imperative. Have your guests dress up for an old-fashioned murder mystery ing (the operator controls functions via example, a private dock on one of the Upparty or choose a casino theme complete with computer) each party will have its own sig- state’s many lakes could offer stunning sunnature design. sets, sail boats skimming the lake’s surface, craps tables and Vegas showgirl photo opps. and unparalleled views of the mountains and 3. Book a cigar roller shorelines with their ever-changing moods.

6. Offer a signature drink Take your guests back to the glamorous Greet guests at the door with a drink Lakefront venues can be the perfect setting days of the Model T, speakeasies and flappers. that parallels the evening’s theme. Sig- for barbecue with a bluegrass band playing The Roaring ’20s was one of the most exciting nature cocktails have been on the scene in the background. and colorful decades in our history. Cigarette for quite some time, but are still the ultigirls created an aura of elegance as they drifted mate opportunity to showcase your color 9. Go virtual Transport your guests to the bottom of about prominent social gatherings. scheme, add a personal touch and even the ocean, deep space or inside a computer. cut down on bar costs.

4. Go green Virtual-reality games add a high-tech touch to truly get your audience involved. A golf simuThere are many ways to host a special 7. All hands on deck event while protecting Mother Earth: Host A cooking party is a fun way to celebrate lator is perfect for “longest drive” competiyour party outdoors using candles to bright- a special occasion with friends or is a great tions, “closest to the pin” or regular play. en the setting; serve raw foods such as sushi team-building activity that can replace the and fresh berries; give your guests mono- classic office party. Divide your guests into 10. Everything old is new again Take a souvenir Polaroid photo of guests, grammed glasses that they can drink from teams and let the chopping, dicing, measurand then take home as a party favor; use ing and sifting begin. Pair the courses with especially at costumed events. Not only do washable linens, napkins, cutlery and dinner- specially selected wines and it’s an evening the photo sessions make for a popular party ware for the table. that can’t be beat. Be sure to send everyone activity, but when presented in a customized home with a recipe packet so they can recre- frame, the keepsake photos are a truly ap5. Use lighting as preciated take-home gift. Create a decorative ate the menu at home. photo setting with a banner or backdrop to a décor element 8.

Gather your guests follow your theme. epg Event lighting is a wonderful addition to your affair and is often a necessary tool on a private dock to bring out the beauty of your décor and Hold your party in a location that your flowers. With the advent of intelligent light- guests wouldn’t typically have access to. For

16 2009 Event Planning Guide | www.gsabusiness.com

Compiled by Julie Ann Oldham, director of sales and marketing, Coastal Cigars

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evolution!

Corporate meetings are no longer just opportunities for executives to outline goals for the next year or unveil new products.

Instead, corporate gatherings have evolved into multi-dimensional experiences that are carefully orchestrated to not only accomplish business at hand, but also to offer attendees the chance to network and brainstorm with colleagues. Subject matter isn’t just projected onto a wall; it’s presented in fresh, interesting ways that feed off of the latest technology and incorporate hot topics and trends in business and social circles.

The healthy meeting format not only promotes a healthier lifestyle The result is an event with impact. The following are a few of the for participants, but it also demonstrates a company’s commitment to latest trends in turning a ho-hum conference into a home run. the health and wellness of its employees. Studies show that healthy employees are more productive and keep health care expenses down.

Broadcasting to a computer near you

A step up from teleconferencing, an increasing number of plan- Trends include: ners are using cameras in conference rooms to broadcast meetings on • Selecting a venue that is smoke free in all interior spaces, and has the Web. Doing so is a must for businesses with locations across the safe walking or running routes available. country and around the globe, because it increases participation at all • Creating a list of area restaurants that offer healthy menu items. levels while saving on travel expenses.

• Healthy meals and snacks at conferences.

If videoconference-goers will be invited to participate in a Q&A • Hosting an early morning walk/run or other physical event. epg session, appoint a moderator to introduce participants and control the flow.You may also consider recording the conference and posting Sources: Benchmark Hospitality International, www.allbusiness.com, it immediately following the event. www.sustainablebusiness.com, www.prevention.va.gov.

Green meeting There are many facets to planning a green event, from the obvious: implementing a plan to minimize, reuse and recycle waste; to the not so obvious: selecting a meeting facility that uses native plants and includes areas for people to rest.

The options for greening as much or as little of your event are endless and experts say companies continue to request information on green policies in their RFPs, even though hosting a green event can be more expensive.

When you consider the large quantities of water and energy, as well as the waste water and garbage that are generated, finding ways to reduce, reuse and recycle even in the most basic fashion, is environmentally responsible.

A few current trends include: • Selecting transportation that uses alternative fuel, or encourage the use of mass transit by providing information and maps.

• Choosing a meeting site that purchases food and beverage items from local suppliers, as well as one that serves organic food and composts waste.

• Offering leisure activities that are earth-friendly, including choosing a golf course that is operated in an environmentally safe way.

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www.JBMShows.com 2009 Event Planning Guide | www.gsabusiness.com

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Face value: The importance of holding a

well-planned corporate meeting in any economic climate

by Allison Cooke Oliverius Technology and the economy have changed the meeting and event planning industry. Businesses have spent the last year cutting back on “non-essential” expenses including national sales meetings, tradeshows, staff retreats and the like.

If a company did actually host a major function, chances are it was scaled way back and involved budget-friendly videoconferencing.

In addition, the event was probably planned in-house by someone who under other circumstances would not be given such a task.

The ultimate goal of canceling an event or holding a bare-bones meeting planned by inexperienced staff centers around saving money. But the end result may not be exactly what executives had in mind.

“The upside to this downtrend is that people are really realizing the value of not only doing the meetings - and doing them well - but also the importance of having that ‘face-to-face’ time with their employees and customers,” said Christopher Greenslade, vice president of Patriot Meetings and Management.

In fact, Forbes Insights recently conducted a study of 760 business executives asking them if they preferred face-to-face to virtual

meetings. Eight out of 10 respondents said on the table. They know what questions to the benefits of a face-to-face meeting out- ask to obtain reduced rates on certain items, weigh the cost savings of a virtual meeting. or even get fees waived.

For example, if you reserve a block of A worthwhile investment rooms at a hotel, the hotel will require a cerThere has also been a negative perception tain percentage of those rooms be occupied of late that if a company spends money on a or they will charge you a penalty. Requesting corporate event - and hires someone to plan that the hotel lower the occupancy requirement from 95% to 70%, for example, will it - they are acting frivolously.

But Greenslade said the reality is that cor- save you a considerable amount of money.

In addition, if you have a block of rooms, porate events are worthwhile investments because they excite customers, increase your the hotel will often provide meeting space at company’s visibility and motivate employees. a reduced rate, and in some cases for free - if Statistics show people will stay in a posi- you just ask.

There are many other hidden costs that intion with lower pay if they have a connection to the success of the organization, added Bri- dustry professionals can weed through duran Wilson, owner of Adventure Teamworks ing contract negotiations to save your comLLC a company that offers leadership and pany money on the event.

And, in many cases, meeting planners team development programs.

“This connection generally comes from do not charge you for their services. It’s a the company showing appreciation for their given business arrangement in the hotel inemployees,” Wilson said. “Especially in to- dustry that the hotel pays the third party a day’s economic climate, employees don’t commission based on the number of room want to continue to feel the doom and gloom nights. They compensate the third party and appreciate the fact that their organization because they wouldn’t have obtained the business without the help of the planner, is taking a step to show their appreciation.” and the hotel wants their future business.

Client advocate A misconception is that the hotel passes Another reality is that using an industry the cost along to the client, but Greenslade, professional to plan your event helps to en- whose company plans professional meetings sure your company doesn’t leave any money worldwide, makes sure this doesn’t happen.

18 2009 Event Planning Guide | www.gsabusiness.com

Business Casual Value-added partnerships “I think, going forward, there is going to be a great need for partnerships to be formed between companies who hold meetings and third-party consultants like ourselves,” Greenslade said. “The industry has changed - it will be leaner and meaner in the future. But there is definitely a roll for specialized meeting planners.”

Corporations should view the partnerships as a valueadded arm of their business, he said. Event planners can work with staff members, rather than take their place.

Event planners can also work transparently, taking care of all the details without recognition, all the while making your company look great.

“The message that needs to get out is to look at the value of a company like Patriot Meetings as being an integral partner in helping you achieve your goals. There is real value in having someone like me being joined at the hip with your organization.

“What you are doing is putting skilled people together who can add an advantage to the process to save you time and money,” Greenslade added. “Companies that get it see there is tremendous value in the savings we can produce.” epg Sources: Christopher Greenslade, Patriot Meetings and Management cgreenslade@patriotmeetings.com, www.patriotmeetings.com Brian Wilson, Adventure Teamworks LLC bwilson@adventureteamworks.com, www.adventureteamworks.com

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Plan some fun into your next meeting agenda The next time you have a companywide meeting, try some of these tips for upping the fun level.

1. Have your group come up with its own goofy cheer. Have each person contribute a line to it and use it to start or end each meeting or cry out when things get tense.

2. Have an office mascot: Any funny-looking doll, puppet or inflatable dinosaur will work. The mascot will travel the office once a day, with employees writing down the first thing that comes to mind when it reaches their desk. Read some of these deep thoughts at the next meeting and try to guess who wrote what.

3. Liven up meetings by using silly props, such as a funny microphone shaped like a bird. You can talk only when it’s your turn to “squawk.”

4. Take a meeting break for a humorous celebration and give small awards or certificates to people for nonsense things: neatest desk, breaking the copy machine or never having a hair out of place.

5. Build in time for employees to learn something about one another.

6. This could be a talent show in the office or a group trip to the local bowling alley for some lighthearted fun.

Source: Shannon McDevitt, owner of Just Humor Me! www.justhumorme.com

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Putting the

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ummit Pointe is adjacent to outstanding hotel accommodations and you’ll also enjoy Blue Fin Grill, Creative Coastal Cuisine.

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20 2009 Event Planning Guide | www.gsabusiness.com

in fundraising tips and tricks for creating a successful fundraising event With fundraising options running the gamut from low-key and casual to upscale and exclusive, sifting out the right one for your organization can be difficult. Here’s a list of popular fundraising ideas, along with words of wisdom on organizing each type.

Auctions: Benefits/Drawbacks: Auctions can be highly profitable because all the items are donated. But be sure you have good contacts to get the high-bid items donated. Auctions can be challenging because of all the details and laws about obtaining the money.

Advice: Involve as many volunteers as possible and draw on their connections to acquire items.

Walk-a-thons: Benefits/Drawbacks: Walk-a-thons have low operating costs because they rely heavily on volunteers. Also, the facility can usually be lent free of charge from a school or the city, so the money goes straight to the organization rather than to overhead costs.

Advice: Try to get everything donated (food, facility, etc.).

Black-tie galas: Benefits/Drawbacks: These events create high visibility for the organization and can draw new supporters because of the “see and be seen” effect of upscale events. However, because lots of organizations host them every year and the same crowd circulates at them, each one is less special. Black-tie events also have higher operating costs.

Advice: Choose a good venue and theme to set your event apart.

Recruit high-dollar sponsorships to help offset costs. Be sure to schedule your event around other events and keep in mind that the peak fundraising season is usually in the fall.

General advice: • Be organized and allow plenty of time to plan your event. Set a timeline and stick to it.

• Don’t exhaust your resources. Try not to ask the same people and companies for donations and discounts all the time.

• Make sure sponsors feel they are getting back an amount equal to what they put in.

• Engage as many volunteers as you can and tap their interests and talents.

• On the day of the event, remain organized but stay flexible.

• You can’t thank people enough for their help. epg Sources: Staci Bennett, event marketer with Blackbaud Inc.; Kenton Morrison, vice president of major gifts for Trident United Way; Sarah Bradley, owner of Social Event Design and Planning.

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Reading the Knowing what’s in a contract fine print can save money, headaches

by Matthew French In planning any event—from an awards banquet to a wedding to an old-fashioned Lowcountry oyster roast—chances are you’re going to have to sign a contract, perhaps several. And, as with almost every contract ever conceived of by an attorney, there is likely to be some fine print.

Here is a partial list of what you need to look for.

• Know what you’re getting in the contract.

“Most of the fine print you’re going to see in any contract will be at the end in the ‘Terms and Conditions’ section,” says Steve Wenger, president of Charleston-based Stephen Duvall Catering & Events. “People in event planning aren’t in the ‘gotcha’ business.

We want you to know everything up front.”

• Know your bottom-line price at signing, especially if you’re booking something—six months or more—in advance.

• Is your deposit refundable in the event of a cancellation? Often times, it is not. A standard down payment is about 25% of the total estimate.

“Our policy is to be as rational and reasonable as possible,” Wenger says.

“We like to take a common sense approach. The purpose of the deposit is to cover any expenses that you as a caterer or planner incur before the actual event.

I don’t feel that we’re entitled to that (deposit) money, if we haven’t needed it for expenses.”

In nearly every case, items that are missing, damaged or destroyed will likely be tacked onto your bill, either from the caterer or from the venue.

• Watch for hidden labor costs. Some will charge a standard percentage, while others charge a cost-per-worker fee.

• The more you buy, the cheaper it can be. You will pay less per person to serve 1,000 people than you will with 500 people.

But be sure your estimate is correct. If you tell the caterer that you have 1,000 affirmative RSVPs, and only 800 show, you’re not going to be reimbursed for the 200 who didn’t come. epg

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Ballpark Budgeting

for Special Events

When starting to plan a special event, the task in front of you can seem daunting. Even if you are a seasoned planning pro, each event takes its own identity, and it can feel like you are starting from scratch.

One of the most difficult and often most limiting factors for an event is the budget.

Knowing how to make the most of a budget of any size can be tricky. With all the variables to consider (food, date, audiences, etc.), it can help to have a general formula to plug in the details and go.

Here are a few broad guidelines for estimating key categories of your budget, as well as what those categories should include.

Catering/Rentals - 60-65% The budgets for catering and rentals can be combined because most caterers are able to include organizing the rentals as part of their service due to the overlap.This can save a significant amount of time and trouble.

The food is one of the most important parts of the event – and generally everyone’s favorite. When considering caterers, ask for photos of previous events they have done and compare budgets. By doing this, you should be able to get a clear picture of what you will receive at your budget level. Presentation and customer service are key elements to evaluate, especially if the caterers are also servicing the event.

Though it is the most important, catering is also probably one of the most flexible.

Don’t be alarmed by your initial quote from a vendor; it is their first suggestion and open to revision. You may be surprised by how

much eliminating one ingredient can lower your cost per person.

What catering can include: food, beverages, alcohol serving permits/bartender if needed, tables, chairs, linens, serving ware, decorations, serving staff, staging, heating/ fans, labor, etc.

Location - 10-15% The location of your event can significantly influence you attendance. Hosting the event at your company can be good for branding, but may not be conducive to serving food. Holding the event at a new or unique facility may draw more interest, but it might be a pricier option.

Conducting thorough research can help you determine your best solution. Compare the costs associated with a facility that offers a single site fee vs. an hourly rate. Be aware that some sites may have very specific contracts, like requiring pre-selected vendors or having strict time requirements.

Location can include: facility, access to power and water, technology, clean up, trash disposal, etc.

Marketing - 5-10% Using the motto “if you build it, they will come” can be disastrous for your event. Publicizing an event may be one of the more neglected categories, but informing and enticing people to attend your event is crucial to its success. Using door prizes or giveaways can be a good incentive for attendance, as well as a good branding piece for your company.

Consider your audience: tech-savy indi-

22 2009 Event Planning Guide | www.gsabusiness.com

viduals may catch you twittering about your event, while others may peruse local event calendars, like the CVB. Printed invitations are traditionally the most popular, but if that’s not in your budget, consider an electronic version instead.

Marketing can include: printing invitations, postage, e-vites, advertisements, media relations, grassroots marketing, phone calls, prizes, promotional items, etc.

Miscellaneous 15-20% Though an elusive category, budgeting for all your “miscellaneous” items can definitely add up. Even though they are miscellaneous, make sure you are aware of and don’t underestimate the different elements. Including a photographer to capture the event or providing event parking staff for venues without convenient parking can go a long way to impress your guests.Your event should always “over-deliver” on the expectations of your audiences.

If you have event sponsors to help share the cost of the event, you need to have enough resources to thank and recognize those sponsors.

Miscellaneous items can include: additional décor, entertainment/speaker fees, transportation, event parking, printing of event program/materials, staff time, event photographer/videographer, technology/AV if not provided by the site facility, etc.

These guidelines can be good ballpark estimates to guide you in your event planning process. But keep in mind from the start, there is no one-size-fits-all for events. Each one brings together its own brand, purpose, audience, strategy and budget. It’s worth the time to find the right formula to ensure your event’s success. epg Source: Emily Kosa, Special Event Planner DNA Creative Communications

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Relocation shouldn’t feel so far from home.

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2009 Event Planning Guide | www.gsabusiness.com

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Proper Attire

Follow these guidelines to ensure you are appropriately dressed, whether you’re attending a formal wedding, a business dinner or an oyster roast.

White Tie MEN

colored or patterned bow tie and cummerbund; black shiny patent leather or dressy black leather shoes; and black socks

Black tailcoat; matching trousers with a single stripe of satin or braid; white pique wing-collared shirt with stiff front; white vest; white bow tie; white or gray gloves; black patent leather shoes; and black dress socks

WOMEN

WOMEN

SEMIFORMAL

Formal (floor-length) evening gown

BLACK TIE MEN Black tuxedo jacket and matching trousers; formal (pique or pleated-front) white shirt; black bow tie (silk, shiny satin or twill); vest or black cummerbund to match tie; dressy suspenders to ensure a good fit (optional); black patent leather shoes; black dress socks; and no gloves. In the summer or on a cruise: white dinner jacket; black tuxedo trousers; and other black-tie wardrobe.

WOMEN Formal (floor-length) evening gown; or short, dressy cocktail dress

BLACK TIE OPTIONAL MEN Either a tuxedo (see “Black Tie”) or a dark suit; white shirt; and conservative tie

WOMEN Formal (floor-length) evening gown; short, dressy cocktail dress; or dressy separates

CREATIVE BLACK TIE MEN

Tuxedo combined with trendy or whimsical items such as a black shirt or a matching

Formal (floor-length) evening gown; short, dressy cocktail dress; or dressy separates, any of the above accessorized with items such as a feather boa, colorful shawl or colorful jewelry

MEN Dark, dressy business suit (usually worsted wool) with matching vest (optional); white shirt; conservative tie; dressy leather shoes; and dark dress socks

WOMEN Short afternoon or cocktail dress; or long dressy skirt and top

WOMEN

FESTIVE ATTIRE

Skirt, khakis or slacks; open-collar shirt, knit shirt or sweater (no spaghetti straps or low-neck tops)

MEN Seasonal sport coat or blazer in color of choice; slacks; open-collar shirt or shirt with festive or holiday-themed tie

WOMEN Short cocktail dress; long, dressy skirt and top; or dressy pants outfit

DRESSY CASUAL

SPORT CASUAL MEN Khakis or clean, pressed jeans; plain T-shirt (no slogans), polo shirt or casual button-down shirt

WOMEN

MEN

Khakis or clean, pressed jeans; plain T-shirt (no slogans), polo shirt or casual button-down shirt

Seasonal sport coat or blazer; slacks; open-collar shirt

HOLIDAY CASUAL

WOMEN

MEN

Street-length dress; skirt and dressy top; or dressy pants outfit

Same as “Business Casual” with some holiday colors or designs.

BUSINESS CASUAL

WOMEN

MEN Seasonal sport coat or blazer; slacks or khakis; open-collar shirt

24 2009 Event Planning Guide | www.gsabusiness.com

Same as “Business Casual” with some holiday colors or designs.

Source: Revised 17th edition of Emily Post’s “Etiquette”

Business Casual

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2009 Event Planning Guide | www.gsabusiness.com

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Lifestyle Planning for little ones................................................................................................................................ 28 Greening your event.................................................................................................................................... 29 Planning a reunion...................................................................................................................................... 30 Wordwise: proper wording for wedding invitations..................................................................................... 31 Centerpieces............................................................................................................................................... 32

This section is sponsored by:

26 2009 Event Planning Guide | www.charlestonbusiness.com

Relax, you chose Strossner’s catering.

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Lifestyle

Planning for Eight birthday party tips little ones for children’s parties 1.

Children remember what they did at a party much more than what they ate, what the plates and napkins looked like or whether the house was spotless. Don’t sweat the little details.

2.

The best party times are 1-3 p.m. or 2-4 p.m., which means you can avoid serving a meal. For little ones, try 10-11:30 a.m. to work around naptime.

3.

The Invitation Equation: child’s age + 1 = happy kids.

For children under 8 years old, invite as many children as the child’s age plus one. Some parents choose to add one or two to this equation. Only you can know your limits.

4.

Parties for very young children usually include mostly family members. As your child gets older, invite only your child’s closest playmates and friends from daycare, school, Sunday school and your neighborhood.

5.

It’s not mandatory that you invite the siblings of your child’s friends, or even parents (unless the children are very young). Most parents enjoy the break and you won’t feel pressured to entertain adults.

6.

No one should go home a loser. Avoid tears by selecting games in which everyone gets a chance to succeed.

Or, plan a few cooperative games, in which the whole gang faces a challenge, such as following a treasure map, then they each receive a prize or split the treasure evenly.

7.

Try setting up your party in activity stations. The stations need not be fancy or expensive—blocks at one station, dollhouse at another, Play-Doh at another, etc. You should not need more than four stations and be sure to prepare all the activities before the party.

8.

In choosing party favors, it’s better to focus on creativity than cost. Guests should be given an item that relates to the party theme—a flowerpot and seeds for a garden party or modeling clay for an art party.

Source: AmazingMoms.com

28 2009 Event Planning Guide | www.gsabusiness.com

Lifestyle

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Greening your event Events can generate a lot of trash - paper invitations and disposable cups and plates are just the beginning. With so many people interested in reducing their carbon footprint, use your next event as a way to promote environmentally friendly practices. Use this checklist to see how green you can make your event.

Waste Reduction Marketing/Advertising • Print all advertising on used paper or post- consumer recycled paper.

• Advertise electronically. Use e-mail as your main source of communication; when possible, direct people to a Web site where all information about your event can be found.

• Print signs and posters on the blank side of previously used paper.

• Inform participants that the event will have a green focus, and encourage them to be supportive and active.

• If your event requires registration, offer it online only.

At the event: Avoid using paper:

products that participants can take home and use after the event.

• Try to use the most environmentally friendly products and services that are available, including eco-friendly cleaning materials and products, even if they cost a bit more.

• If you must use paper, use post-consumer paper whenever possible.

tie-in promotions • Use reusable cups or mugs as promotion products that participants can take home and use after the event.

Recycling & Cleanup • Have appropriate recycling bins at your event. Request additional recycling and garbage containers from the venue you’re using.

• Place the garbage and recycling bins next to each other so attendees can make one “stop and drop.”

• Make announcements and use signs to show guests the “Recycling Rules.” They’ll need to know what can be recycled and where to take the items. Make it as easy as possible.

• Have (polite and fun) volunteers monitor the recycling bins to ensure trash is being deposited into the right bin.

• Evaluate the types of waste your event will produce and see if you can substitute the waste that might go to the garbage with waste that can be recycled or reused.

• Use dry-erase boards and chalkboards instead of flip chart paper.

• Encourage PowerPoint presentations or online presentations instead of handouts.

• If handouts are required, print material on the back of previously used paper or on post-consumer or recycled paper.

• Always print handouts double-sided.

• Use reusable cups or mugs as promotion • Try to use a caterer that values recycling.

Food & Beverage Tips

Often, planning an eco-friendly event can take a little more time and energy, so find vendors and team members who are as dedicated as you are.

• Use biodegradable utensils, plates, napkins, cups, etc.

• Eliminate excessive packaging. Try serving food in bulk, such as cheese and crackers, bagels, etc.

• Serve finger foods to avoid the need for utensils.

• Always provide vegetarian or vegan (animal product-free) food items.

• Instead of serving bottled water, use reusable containers and bulk dispensers.

• Manage food waste.

• Compost what you can. This is as easy as using a garbage container and can greatly reduce the amount of waste your event produces.

• Donate excess food to local food banks or shelters.

• Contact local farmers who might be able to use the food for their animals or as compost.

Energy Conservation • Have your event during the day and out side if possible.

• Use naturally lit rooms with skylights and large windows to conserve energy.

• Turn off overheads, projectors and lights when not in use.

Source: Jennifer Cherock,Trio Solutions Inc.

Weekend!

10 Ways to Play.

Your Guide to Weekend Fun from GSA Business

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Lifestyle

Planning a Reunion:

It’s all in the family

In today’s busy world it’s not unusual to have families spread out across states and even different countries. When everyone finds time to get together for a reunion it’s important to enjoy every minute, and avoid feeling as if you are rushed or breaking the bank.

• If you have a lot of family members flying in at the same time, arrange for a shuttle service or public transportation to pick them up and bring them to the hotel.

It may be worth the extra cost to alleviate the headache of trying to arrange individual transportation.

• On certain days of the week or seasons of the year, hotel rates can be pricey and oftentimes blocking 15 to 20 rooms at a less expensive rate can be tricky. Ask to speak with a sales representative at the hotel arranging for your room block. If the hotel has a restaurant, planning to host a brunch or luncheon there may be a way to negotiate a lower room rate.

• The Upstate has numerous state and local parks that have plenty of areas for family picnics and recreational activities like

biking, fishing or swimming, to name just a few. Purchase an inexpensive volleyball net and have a tournament on the beach, or rent canoes and explore the Upstate’s lakes and rivers.

• The Upstate offers tours, from BMW’s Zentrum museum to the Upcountry History Museum in downtown Greenville. If your family reunion is in the Upstate because of your Upcountry heritage, consider asking a tour company to take you on a family heritage tour through the areas where your ancestors lived.

• While it’s a nice idea to plan outings for the whole family, realistically it might be easier (and more fun) to split up during some of the reunion. Parents with young children might enjoy an afternoon at Greenville’s new Children’s Museum on College Street, while teenagers might rather head to the mall or the movies. Older relatives may enjoy browsing through antique shops in Greenville’s West End, while history buffs in the family might rather spend the day at historic Cowpens Revolutionary War National Battleground on

30 2009 Event Planning Guide | www.gsabusiness.com

the Chesnee Highway near Gaffney. Be sure to provide plenty of recreational options for all family members.

• Because you’ll need to do much of the planning far in advance for your reunion, it may be helpful to send a “save the date” card to family members so they can have plenty of time to ask for vacation from work. The benefit to “save the date” cards is that you can mail them as soon as you settle on a date and general location. Hotel info and other details needn’t be finalized at this point. “Save the date” cards come in the form of postcards, magnets or can even be sent online.

• Take advantage of technology - particularly the Internet. E-vites are an economical and environmentally friendly way to get the word out about the family reunion.

Guests can RSVP, ask questions and make comments online. For family members who might not be computer savvy, invitations can be printed and mailed the traditional way. Another option is to set up a Web site on MySpace, Facebook or another Web site that offers free Web space. Directions, hotel information, meal choices and itineraries are just a few of the things that could be posted on a reunion Web site. Personalize it by posting old (and new) family photos, a family trivia game or create a blog space for everyone to share bits of family news. epg

Lifestyle

epg

Wordwise:

Proper wording for wedding invitations

by Chelsea Hadaway, Research Assistant

F

or a region ripe for weddings and steeped in tradition, all kinds of little rules exist regarding proper wedding etiquette. The design of the invitations will give your guests a sense of the fun atmosphere or luxurious nature of your ceremony, but how they are written will give the invitations a more radiant meaning. Here’s how to start your wedding off on the right foot – with a perfectly executed wedding invitation.

Outside: Envelopes & addresses • Take the extra effort to address the envelopes by hand in calligraphy or nice handwriting. Calligraphers can do this at invitation stores, or you can do it yourself with disposable calligraphy pens.

• Using “Dr.” in the salutation for people with either a doctoral or medical degree is now acceptable. The title “Dr.” used to be appropriate only for medical doctors, but the rules have been relaxed.

• When spelling out “junior” or “senior,” use lowercase letters.

When abbreviating “Jr.” or “Sr.,” use capital letters.

Inside: Invitations • Do not list the groom’s parents on the invitation. The only exception is if they are helping pay for the wedding.

• Use the phrase “request the honor of your presence” only if the ceremony is in a church. Use the phrase “request the pleasure of your company” in other cases, such as when the wedding is at a hotel or outdoors.

• If the mother of the bride is divorced but not remarried, the proper salutation is “Mrs.” with the mother’s maiden name then her married name. Example: Mary Walker Collins should be Mrs. Walker Collins. If this is not preferable, you can use “Ms.” with her maiden name. Example: Ms. Mary Walker.

• If the father of the bride has remarried and wants to be included on the invitation, place the mother’s name and the father’s name on different lines — do not connect with an “and.”

Example: Ms. Mary Walker Mr. and Mrs. John Collins • Don’t put a.m. or p.m. Instead, spell out the time and use “o’clock.”

Example: Six o’clock.

• Spell out everything on the invitation, including initials and locations. Example: Greenville, South Carolina, not Greenville, S.C.

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Lifestyle

Centerpieces

Bring elegance and beauty to any event with these centerpiece ideas â&#x20AC;&#x201D; Arrangements and photography by Paul Allen, PhotoArtbyPaul

Wedding bells Perfect for a wedding, this large trumpet vase allows an arrangement to be elevated from a table allowing space for food. Flowers include: French tulips, white stargazer lilies, pink starfighter lilies, bells of Ireland, roses, alstromeria, Peruvian lilies and larkspur. Greenery adds to the flow by using springerie fern, myrtle and kangaroo grass.

Chocolate mint Give your guests a taste of creativity by using your stemware to showcase the elegance of green dendrobium orchids on a rich chocolate-colored backdrop. Whether floating in a martini glass or nestled in a champagne flute, they are sure to be stunning. Votive candles in the same color scheme contribute to the ambiance.

32 2009 Event Planning Guide | www.gsabusiness.com

Lifestyle

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Setting the table A centerpiece of mixed flowers complements any table setting for any event, large or small. Flowers include: hydrangea, gerber daisies, yellow wing lilies, phlox, freesia, hypericum berries (coffee beans), roses, liatris, wheat grasses and variegated pittosporum and lily grass.

Garden party Bring your garden indoors with a clay pot filled with herbs (basil, chocolate mint and parsley). A sweet potato vine makes a great accent with its vibrant green color.

An alstromeria topiary, also in a clay pot, bound together with natural raffia in a French twist adds color, height and impact to this grouping combined with candles of different shapes, a wicker sphere and decorative glass gems.

Early bloomer Looking ahead to spring, forsythia (one of the early bloomers) in an arrangement with other flowers, including gerber daisies, stock, wax flower and mini flowering cabbages, will bring a light hearted feel to your tea or garden party.

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Lists & Directories Event Planners...................................................... 36

Upstate Exhibition & Conference Centers............. 44

Upstate Alternative/Outdoor Venues...................... 38

Rentals/Supplies.................................................... 45

Accommodations with Meeting Facilities.............. 40

Florists/Event Decor.............................................. 46

Upstate Golf Courses............................................. 42

Catering................................................................ 46

This section is sponsored by:

34 2009 Event Planning Guide | www.charlestonbusiness.com

professionally elegant

This is how it should feel.®

To experience the Westin Poinsett is to experience Greenville. Its history.

Its character. Its Southern charm and hospitality. The elegance of the 1920s reinterpreted for the guests of today.

An experience you’ll applaud and a value you’ll appreciate. For the meeting that will always be remembered.

For the wedding reception you’ve always dreamed of. And for the nights you’ll never forget. One thing is for certain, it’s like nowhere else.

For more information or to make a reservation, visit westin.com/greenville or call 864.421.9700.

©2008 Starwood Hotels & Resorts Worldwide, Inc. All rights reserved. Westin is the registered trademark of Starwood Hotels & Resorts Worldwide, Inc., or its affiliates.

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Lists & Directories

Upstate Event Planners

publicity, customer relations www.communicationworksllc.com

All Occasion Celebrations

Corporate Meeting and Event Management LLC

Listed Alphabetically

14 E. Fair Isle Drive Simpsonville, SC 29681 864-901-5742 Krystal Donald, owner Services: Full service wedding and event planning www.alloccasioncelebrations. builderspot.com

Brett Inc. PO Box 2304 Greenville, SC 29602 864-239-0616/864-242-9811 Tim Brett, president; Elaine Barnhill, senior director Services: Board meetings, tournaments, concerts, press conferences, groundbreakings and ribbon-cuttings www.brett-inc.com

Carolina Hosts PO Box 26194 Greenville, SC 29616 864-281-3774/864-458-7698 Todd Dunlap, account manager Services: Full service destination management www.carolinahosts.com

Christa Hovis Special Events LLC 3620 Pelham Road, #189 Greenville, SC 29615 864-304-9085/864-297-3192 Christa Hovis, designer/ planner/producer Services: Award-winning design, planning and production services www.christahovis.com

Christine Faust Events

131 Stewart Road Simpsonville, SC 29681 864-967-9722/864-228-1956 Bobbie MacIntosh, president Services: Meeting and special event planning

Corporate Raves Inc. 1430 Maryland Ave. Spartanburg, SC 29307 864-585-8012/8864-585-8018 Carolyn Schoepf, owner Services: Corporate events, wedding coordination, parties and destination management www.corporateraves.com

Custom Production Services 730 Sterling Drive Spartanburg, SC 29316 864-814-1221/864-814-1219 Wm. A. (Sandy) Morgan, president Employees: 15 Services: Total event production and management, sound, lighting and staging for concerts and corporate events

Details Destination Management 8 Phillips Lane Greenville, SC 29605 864-363-4195 Kara Dullea, president Services: Meeting and event planning; destination meetings, incentive trips www.detailsdm.com

DNA Creative Communications

Services: Full event, conference and trade show management www.epicww.com

meetings, and corporate events www.jcrose.net

Full Circle Public Relations

PO Box 5204 Greenville, SC 29606 864-325-2589 Oâ&#x20AC;&#x2122;Zandra L. Smith, president Services: Concierge service, task and time management, event planning www.onthegoconcierge.com

148 River St., Suite 100 Greenville, SC 29601 864-270-0722/864-679-0501 Liza Jones, president; Kim Banks, director of client services Services: Press conferences, corporate events, trade shows, publicity events www.fullcirclepr.com

The Hurst Group LLC 926 N.E. Main St., Suite F-144 Simpsonville, SC 29681 864-363-6180 Mark Hurst, president/CEO Services: Event planning, trade shows, promotions www.hurstgroupllc.com

In Any Event PO Box 26023 Greenville, SC 29616 864-458-7766/864-458-8505 Mary Jackson, owner Services: Creative concept to project management and production www.inanyevent-inc.com

InSource Executives 117 Garland Circle Easley, SC 29642 864-441-3365/864-343-1920 Jake Hayes, chief business adviser; Bridgette Hayes, chief business facilitator Services: Corporate and business development events, workshops, seminars www.InSourceExecutives.com

JBM & Associates

5 E. Coffee St. Greenville, SC 29601 864-590-2440 Christine Faust Services: Design, planning and coordination; weddings and corporate www.faustevents.com

103 E. Park Ave. Greenville, SC 29601 864-235-0959/864-235-1304 Debbie Nelson, owner/manager Services: Event strategy, branding, planning, management, promotion, staffing www.dnacc.com

14 Manly St. Greenville , SC 29601 864-250-9713/864-250-0434 Jacqui Bomar, president Services: Full service event and marketing: consumer, nonprofit and corporate events www.jbmshows.com

Communication Works LLC

EPIC Events Worldwide

JC Rose & Associates Inc.

25 E. Court St., Suite 202 Greenville, SC 29601 864-271-1771/864-271-0771 Beth Brown, executive director/ co-founder

12 Park Place Court Greenville, SC 29607 864-299-4660/864-299-4669 John C. Rose, president Services: Trade shows, sales

PO Box 27142 Greenville, SC 29616 864-286-6080/864-286-9711 Betty Parker Ellis, president/owner Services: Event management,

36 2009 Event Planning Guide | www.gsabusiness.com

On the Go LLC

The Palladian Group 113 W. Main St. Spartanburg, SC 29306 864-596-7501/864-596-7502 Karen Floyd, CEO; Angel J. Cox, COO Services: Full event planning and fulfillment www.thepalladiangroup.com

Palmetto Concierge 2379 Roper Mountain Road Simpsonville, SC 29681 864-275-2010/864-281-9874 Dee Culbertson, owner Services: Event planning

Schafer Advertising & Marketing 25 S. Laurens St. Greenville, SC 29601 864-232-2544/864-233-9060 Susan Schafer, president/creative director Services: Event planning, creative presentation, design and coordination www.schaferadvertising.com

Southern Panache Events LLC 2456 Hudson Road Greer, SC 29650 864-292-2804/864-292-2349 Brigitte Gillespie Adley, Kim Carmichael Services: Full service event design and planning www.southernpanacheevents.com

Weddings Made Simple LLC PO Box 535 Six Mile, SC 29682 864-508-1554 Services: Wedding and event planning; etiquette, DIY ideas, cost saving tips, green ideas www.myweddingmadesimple.com

themed events

Myrtle BeachLists & Directories epg

collateral design Napa galas Tryon site selection

San Diego Orlando

destination weddings San Francisco Tampa milestone celebrations

award winning weddings Spartanburg Cashiers

MPI

Charlotte

event producer

Sonoma Chicago

event decor incentive trips certified trainer Las Vegas New York City conferences Lake Norman

experience Outer banks

logistical execution

destination services NACE

rehearsal dinners

event designer

Wichita

special events

meetings

Landrum

vacation planning

Asheville

Denver

corporate events event planning GSP Bridal Network

Nashville

Anderson quality Christa ISES

certified facilitator Charleston

Hovis

grand openings

Highlands

Wrightsville Beach

employee recognition

Hilton Head

creative invitation

St. Petersberg

retreats

SC Hospitality Association

Greenville

Sullivan's Island

ROI

Los Angeles

family reunions

Isle of Palms

absolutely fabulous Tucson

event design

concierge services

San Jose

professional Jackson Hole

864.304.9085 christahovis.com

Dallas

national finalist

product launches

christa hovis SPECIAL EVENTS

2009 Event Planning Guide | www.gsabusiness.com

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Lists & Directories

Upstate Alternative/ Outdoor Venues Listed by Maximum Capacity

William A. Floyd Amphitheater 3027 Martin Luther King Jr. Blvd.

Anderson, SC 29622 864-260-4800/864-260-4847 Charles Wyatt, director Capacity: 15,000 Outdoor amphitheater, seating provided on elevated grass terraces, bring your own lawn chair or blanket, permanent rest rooms and concession stand, decorative pond and fountain. www.andersonevents.com

Fluor Field 945 S. Main St. Greenville, SC 29601 864-240-4500/864-240-4501 Mike deMaine, general manager Capacity: 6,500 Grass baseball field, suites for conferences with field views, areas for larger events including the Spinx 500 Club, The Upper Deck, and Drive Clubhouse. www.greenvilledrive.com

Barnet Park 248 E. St. John St. Spartanburg, SC 29304 864-596-3105/864-562-4049 Scott Page, park manager Capacity: 1,100(fixed seating), 5,000 (lawn capacity) A seven-acre upscale urban park located in the heart of Spartanburg with an interactive water fountain, covered events pavilion for small gatherings. www.cityofspartanburg.org

Furman University Amphitheatre 3300 Poinsett Highway Greenville, SC 29613 864-294-3267/864-294-3269 Todd Duke Capacity: 3,000 A walk around Furman’s lake walking trail will bring you to the Furman amphitheatre. This canopyroofed venue is a popular location for concerts, performances, and weddings. The amphitheater is equipped with a full sound system and newly completed rest room

facilities. The venue, renovated from its original seating capacity of 450, is now able to comfortably hold 3,000 people. www.furman.edu

A 15,000 square foot ballroom along with a dining room available for parties, receptions, meetings and concerts. www.greenvilleshrineclub.com

Chapman Cultural Center

Greenville Little Theatre

200 E. St. John St. Spartanburg, SC 29306-5124 864-542-2787/864-948-5353 H. Perry Mixter, president/COO, The Arts partnership Capacity: 500 (theatre) 86,000 gross square feet providing for visual and performing arts, science and history: 500-seat community theater, outdoor plaza for outdoor events. www.chapmanculturalcenter.org

444 College St. Greenville, SC 29601 864-233-6238/864-233-6237 Allen McCalla, artistic director Capacity: 400 (reception), 585 (theatre), 100 (classroom) A 585 seat auditorium with grand lobby and small meeting space, GLT offers 7,000 square feet of meeting space within two meeting rooms.

GLT provides school outreach programs and other special events. www.greenvillelittletheatre.com

Larkins on the River 318 S. Main St. Greenville, SC 29601 864-467-9777/864-467-3028 Bob Munnich, GM Capacity: 1,500 Historic site, in the center of downtown Greenville. Our building was built in the mid 1800’s and fully restored in the past 20 years.

The space features exposed brick, wooden beams and a unique historic charm. We are the exclusive caterer for the Wyche Pavilion. www.larkinsontheriver.com

LivNNsidout Wellness Complex 550 Brookwood Point Place Simpsonville, SC 29681 864-228-8888 Todd Littleton Dr. Marcus Blackstone Capacity:1,500 Two executive style board rooms for 12-20 people, two large meeting rooms for 20-125 people, a very large arena 100-1,500 people, each room has state-of-the-art audio/ visual technology including free WiFi. www.livnnsidout.com

Greenville Shrine Event Center 119 Beverly Road Greenville, SC 29609 864-244-6200/864-292-6795 Dominique Cheney, rental office manager Capacity: 1,000-1,300 (ballroom), 90 (theater), 115 (dining room)

38 2009 Event Planning Guide | www.gsabusiness.com

Café Verdae at Embassy Suites 670 Verdae Blvd.

Greenville, SC 29607 864-676-9090 Bill Groves, food and beverage director Capacity: 1,000 Lush Atrium Style Restaurant in the Embassy Suites Golf Resort & Conference Center located in our open air atrium, this casual cafe setting is the ideal place to gather for a delightful lunch or dinner while taking in the graceful waterfalls and spectacular tropical gardens.

Verdae Greens Golf Club 650 Verdae Blvd.

Greenville, SC 29607 864-676-1500/864-675-5854 Paul Albert, director of golf, PGA professional Capacity: 1000 Corporate and private golf outings, golf clinics, food and beverage, catering, 2 outdoor pavilions for social gatherings, adjacent to the Embassy Suites Golf Resort and Conference Center www.verdaegreens.com

Poinsett Club 807 E. Washington St. Greenville, SC 29601 864-242-3062/864-232-5436 Brent E. Reeder, GM/COO Capacity: 900 Two ballrooms and several smaller

private rooms, two full bars. www.poinsettclub.org

Wofford College Leonard Auditorium, Main Building 429 N. Church Street Spartanburg, SC 29303 864-597-4000/864-597-4179 Robinson R. Ron, Perkins-Prothro chaplain and professor of religion Capacity: 800 The auditorium has state-of-theart sound, A/V movie screen, lights and controls. Handicap accessible.

Recent renovations were completed during summer 2006. www.wofford.edu

Vincent’s Public House & Eatery @ River Falls 100 Player Blvd.

Duncan, SC 29334 864-433-9192 Kelly Mathis, owner Capacity: 10-100 (classroom), 750 (tented), 300+ (reception), 80-150 (banquet) Upscale casual dining in an old plantation style clubhouse with covered porches, great views, wonderful food, outstanding service all conveniently located between Greenville and Spartanburg. www.vincentsriverfalls.com

The Commerce Club 17th Floor, 1 Liberty Square Greenville, SC 29602 864-232-5600/864-233-6140 Glenn Thompson, general manager Capacity: 700 (reception), 350 (banquet), 200 (theatre), 90 (classroom) Private club with 13,000 square feet of meeting space. Non-member access for private event space is welcome. Event/reception location with seven meeting rooms on the top floor in a Class A building overlooking downtown and the mountains. www.commerce-club.com

Fluor Corp.

100 Fluor Daniel Drive Greenville, SC 29607-2770 864-281-4400/864-281-6121 Annette Allen, general manager Capacity: 650 A 15,000 square foot multipurpose facility offering meeting,

Lists & Directories entertainment and banquet facilities complete with a cafeteria. Event equipment options such as stage, podium, lighting and sound system are also available upon request.

City of Greer Events Complex 301 E. Poinsett St. Greer, SC 29651 864-984-7004/864-801-2020 Karl Rogozenski, event coordinator Laurie Campbell, event coordinator Capacity: 70-250 (banquet), 90-600 (reception) A 4,500 square foot room for receptions with two lobby areas attached. Around 175-250 can be seated. Partitions can be pulled out to create 3,000 square feet or 1,500 square feet. Our rental fee does include all the tables and chairs (only 5ft rounds and 8ft rectangular) and we will set them up and tear them down for you. You are responsible for bringing any other size tables, dance floor, linens, and decorations. www.cityofgreer.org

Zen 924 S. Main St. Greenville, SC 29601 864-235-5770 Carrie Cockrill, director of marketing and sales Capacity: 600 Our 12,000 square foot space is broken down into two large rooms, a private suite, a full commercial kitchen that is open to your caterer of choice and an outdoor Japanese garden. The Lotus Lounge has the creative elegance of an art gallery and a capacity of 150. The other room, The Studio, has a warehouse feel and overlooks the Japanese garden. www.zengreenville.com

BMW Zentrum 1400 Highway 101 South Spartanburg, SC 29304 888-868-7269/864-989-5298 Capacity: 250 (reception), 250 (theatre), 60 (classroom) Museum and visitors center at BMW Manufacturing Corp.

Facility has two meeting rooms.

Cocktail receptions are available, but no sit down dinners. www.bmwzentrum.com

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Greenville Technical College of approximately 400 in bleacher

USC Upstate

506 S. Pleasantburg Drive Greenville, SC 29606 864-250-8052 Don Massey, director, media services Capacity: 250 (theatre) in each auditorium two auditoriums with video projection and wireless microphones are available for event use. www.gvltec.edu

800 University Way Spartanburg, SC 2930 864-503-5000/503-5007 Judy Srock, director of special events and facilities scheduling Capacity: 400 (reception), 400 (banquet), 400 (theater) USC Upstate offers a variety of facility spaces for rent. A professional catering staff offers complete services. www.uscupstate.edu/campus_ services/se/

Thornblade Club 1275 Thornblade Blvd.

Greer, SC 29650 864-234-5100/864-234-5104 Patricia Calder, general manager Capacity: 500 depending on room Private meeting and event space available of all sizes from boardroom to ballroom, professional event planning. www.thornbladeclub.com

Upcountry History Museum 540 Buncombe St. Greenville, SC 29601 864-467-3100 x128/864-467-3105 Kathy Barefoot, visitor services and rentals manager Capacity: 500 (reception), 75 (theater) Museum lobby and open floor space (capacity 500), large meeting room (capacity 75), small meeting room (capacity 14), theater with PowerPoint (capacity 75) www.upcountryhistory.org

USC Upstate Performing Arts Center 800 University Way Spartanburg, SC 29303 503-5880 Barry Whitfield, theater manager Capacity: 450 An intimate, 450-seat gem, continental seating for unobstructed views, hydraulic pit lift, acoustically tunable chamber, state-of-the-art lighting system. www.uscupstate.edu

Bridges Arena 1000 Powell Mill Road Spartanburg, SC 29301 864-587-4237/864-587-4265 Mark Perdue, athletic director Capacity: 400 (bleachers), 150 (banquet) Athletic arena with a total capacity

seating or 150 at dining tables set up on the arena floor. www.smcsc.edu

Cleveland Park Spartanburg 141 N. Cleveland Park Drive Spartanburg, SC 29304 864-562-4150/864-562-4158 Jon Woodsby, park manager Capacity: Upper level with porch - 400 (reception), 250 (banquet), 250 (theatre), 120 (classroom); Lower level - 125 (reception), 100 (banquet), 150 (theater), 60 (classroom) Public park with event center, 100 seat amphitheater, gazebo, outdoor event space, three picnic shelters available for rent. Grounds feature a miniature train, volleyball area and two meeting rooms totaling 5,400 square feet. www.spartanburgparks.org

Limestone College 1115 College Drive Gaffney, SC 29340 864-489-7151/864-487-8706 Walt Griffin, president Capacity: 400 (reception), 300 (banquet), 900 (theater), 30 (classroom) Auditorium, dining facilities, meeting room and classroom are available. www.limestone.edu

The Sawmill at North Main 22 Graves Drive Greenville, SC 29609 864-239-6950/864-239-6950 Mark Ells Capacity: 400 (reception), 300 (banquet) With a unique atmosphere to accommodate any event from corporate functions to weddings, The Sawmill at North Main offers 6,000 square feet of meeting space with two meeting rooms. www.thesawmillatnorthmain.com

Furman University, Charles E. Daniel Chapel 3300 Poinsett Highway Greenville, SC 29613 864-294-2390/864-294-3109 Kay Cornelison, director, Younts Conference Center Bray Claire, event coordinator Capacity: 352 (Chapel), 30-40 (Garden Room, banquet seating), 25 (Chapel Meeting Room), 16 (Chapel Conference Room) Beautifully situated on Furmanâ&#x20AC;&#x2122;s campus, the Charles E. Daniel Chapel is ideal for events such as weddings, concerts, and lectures.

The Chapel has 27,000 square feet of space that includes: an upper sanctuary that can accommodate 352 people and a lower level with a bridal room, a garden room, and meeting spaces are perfect for any intimate gatherings.

Daniel Recital Hall at Converse College 580 E. Main St. Spartanburg, SC 29302 864-596-9069 Kathy S. Worley, director of event services Capacity: 350 Auditorium

Anderson Arts Center 110 Federal St.

Spartanburg Methodist Anderson, SC 29625 College - Comak Auditorium 864-222-2787/864-716-3840 1000 Powell Mill Road Spartanburg, SC 29303 864-587-4000 Capacity: 400 Auditorium with fixed seating for approximately 400 www.smcsc.edu

Capacity: Up to 300 Accommodations for large weddings and receptions, a conference room for business meetings, classrooms for childrenâ&#x20AC;&#x2122;s birthday parties www.andersonartscenter.org

2009 Event Planning Guide | www.gsabusiness.com

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Lists & Directories

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42 2009 Event Planning Guide | www.gsabusiness.com

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Greenvilleâ&#x20AC;&#x2122;s only Golf Resort Lists & Directories

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Award winning Embassy Suites Greenville Golf Resort & Conference Center and Verdae Greens Golf Club

> 268 spacious 2 room suites, many with golf course views > Complimentary full breakfast and evening reception with beverages for all guests > 3 restaurants > Over 20,000 square feet of event venues, indoor and outdoor > Indoor and Outdoor Pools > 4 tennis courts > Experienced professionals to help in planning flawless meetings, golf outings, social events, and weddings > Well-situated on tree lined Verdae Boulevard and easily accessible to all major roads Event Planning864-678-7112 Guide | www.gsabusiness.com 43 670 Verdae Boulevard , Greenville, SC 29607 | Sales2009 & Catering

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Lists & Directories

Upstate Exhibition & Conference Centers Ranked by Total Square Feet of Meeting/Event Space Company Address Phone/Fax Web site

Description

Top Local Official(s)

Capacity

340,000

Recently renovated, features 280,000 square feet of exhibit space, a 30,000 square foot ballroom and 30,000 square feet of meeting space

John Wilusz, Elizabeth Lyons

1,700 (banquet), 3,000 (theatre), 800 (classroom)

Spartanburg Expo Center 6655 Pottery Road, Spartanburg, SC 29316 864-706-0162 or 864-699-2545/864-578-5450 www.spartanburgexpo.com

190,000

Completely updated with more than 190,000 square feet under one roof; 98,000 square feet of exhibit space; 4 auditoriums and areas for conferences, concerts and seminars; warehouse with 4 loading docks and 2 drive through doors; 1,700 parking spaces; Clay Pot Cafe offers 5,000 square feet and catering

Debby Mason

1350 booth spaces on expo floor

Littlejohn Coliseum 1 Avenue of Champions, Clemson, SC 29634 864-656-0619/864-656-1414 www.clemsonmajorevents.com

180,000

Multi-use 10,000 seat coliseum, a one stop shop for event planning, catering, meetings, expos, galas, large company meeting, parties and more

Dusty Saine

1,000 (banquet), 400 (classroom), 10-1000 (other layouts)

Clemson University - T. Ed Garrison Arena Clemson, SC 29634-0122 864-646-2717/864-646-3362 www.clemson.edu/garrison

100,000

Specifically built to promote the livestock industry, the arena's design allows for concerts, trade shows and educational programs, a multipurpose facility

Charles W. Williams

3000

Furman University Timmons Arena 3300 Poinsett Highway, Greenville, SC 29613 864-294-3267/864-294-3267 www.timmonsarena.com

43,180

Multipurpose arena offers meeting space, accommodates spectators and trade shows, dinners and special events; houses 2 basketball courts and a permanent, elevated stage and collapsible arena seating

Todd Duke

1,000 (reception), 5,000 (concerts), 5,000 (sports events)

Civic Center of Anderson 3027 MLK Jr. Blvd., Anderson, SC 29622 864-260-4800/864-260-4847 www,andersonevents.com

36,500

Conference center with arena, elegant lobby/reception areas, large trade show/concert space, outdoor exhibition space is available

Charles Wyatt

3,800 (arena seating), 440-1,500 (banquet)

Spartanburg Marriott at Renaissance Park 299 N. Church St., Spartanburg, SC 29306 864-596-1211/864-591-4182 www.spartanburgmarriott.com

30,000

Full service hotel can meet the needs of groups, big or small with more space both indoors and outdoors than any hotel in Upstate S.C.

Dan Freeland

2,000 (reception), 1,300 (banquet), 2,200 (theatre), 900 (classroom)

Piedmont Interstate Fair 575 Fairground Road, Spartanburg, SC 29305 864-582-7042/864-583-2366 www.piedmontinterstatefair.com

25,000

Fairgrounds offers 25,000 square feet of meeting space, single building offers 11,000 square feet with adjacent 2,000 car parking lot

Wayne Harmon

500 (reception), 350 (banquet), 200 (theatre), 200 (classroom)

Hyatt Regency Greenville 220 N. Main St., Greenville, SC 29601 864-235-1234/864-370-9204 www.greenville.hyatt.com

24,000

Atrium hotel within walking distance to restaurants, nightlife and shopping, houses the Upstate's largest hotel ballroom at 14,000 square feet

Domenick Buffone

1400 (reception), 1,200 (banquet), 1,580 (theatre), 950 (classroom)

Embassy Suites 670 Verdae Blvd., Greenville, SC 29607 864-676-9090/864-676-0669 www.embassysuites.com

20,000

An all-suite hotel with meeting space for event needs and 20 meeting rooms, outdoor Pavilion for up to 1,100 guests, 18-hole championship golf course on site, full food and beverage service

Patrick Wilson

2,000 (reception), 980 (banquet), 1,300 (theater), 750 (classroom)

Bi-Lo Center 650 N. Academy St., Greenville, SC 29601 864-241-3800/864-250-4939 www.bilocenter.com

17,000

One of the largest sports and entertainment arenas in South Carolina, arena floor is 17,000 square feet

Roger Newton

15,000 (arena), 6,000 (theatre)

The Conference Center and Inn at Clemson University 230 Madren Center Drive, Clemson, SC 29634 864-656-7155/864-656-7154 www.cuconferencecenter.com

17,000

Retreat setting on Lake Hartwell with an 18-hole golf course

Jeff Martin

800 (reception), 425 (banquet), 500 (theater), 250 (classroom)

Summit Pointe Conference & Events Center 805 Spartan Blvd., Spartanburg, SC 29301 864-699-7873/864-699-7867 www.summit-pointe.com

17,000

17,000 square feet of versatile meeting and event space for business and social occasions

Patti Wetherford, Suresh Mathur

10 to 750 concurrently

Spartanburg Memorial Auditorium 385 N. Church St., Spartanburg, SC 29304 864-582-8107/864-278-2003 www.crowdpleaser.com

15,000

Carolina's largest theater and Spartanburg's largest banquet facility, featuring a 3,217-seat theatre and a 15,000-square foot exhibition hall; reception, banquet, theatre and classroom style set-ups available

Steve Jones

1,300 (reception), 1,040 (banquet), 3,200 (on-site theatre)

Upper S. C. State Fairgrounds/ Greenville-Pickens Speedway 3800 Calhoun Memorial Hwy., Greenville, SC 29608 864-269-0852/864-269-7683 www.upperscstatefair.com

12,000

Outdoor venue with football field size (8,000 square feet) exhibit hall suitable for many functions, 155 acres of fairgrounds

Kevin Whitaker

8,000 (speedway area), 12,000 (fairgrounds)

Furman University - Younts Conference Center 3300 Poinsett Highway, Greenville, SC 29613 864-294-2390/864-294-3269 http://www.furman.edu/ces/younts.htm

6,000

6,000 square feet of meeting space, featuring a large room for group meeting, lecture or wedding reception, room can be divided to form 5 more intimate break-out rooms for smaller sessions, event coordinator available

Kay Cornelison

450 (reception), 320 (banquet), 500 (theatre), 224 (classroom)

Carolina First Center One Exposition Ave., Greenville, SC 29607 864-233-2562/864-255-8600 www.carolinafirstcenter.com

SF Event Space

INP = Information not provided. NR = Not ranked. N/A = Not applicable. Although every attempt is made to ensure the accuracy and thoroughness of GSA Business lists, omissions sometimes occur. Please send additions to: List Research, 1204B E. Washington St., Greenville, SC 29601 or via fax to 235-4868 or at http://www.gsabusiness.com/directory/update_lists.

44 2009 Event Planning Guide | www.gsabusiness.com

Researched by Elizabeth Feather

Lists & Directories

Rentals/Supplies

AARO Party Rental

Listed by Number of Employees

Professional Party Rentals Inc. 647 Congaree Road Greenville, SC 29607 864-627-8808/864-627-8807 Jeff Fann, Dorie Fann, owners Local Employees: 26 Specialization: Corporate events, weddings, community events, private parties Year Established Locally: 1996 www.professionalpartyrentals.com

Imaging Technologies Services Inc. 225 S. Academy St. Greenville, SC 29601 864-233-5371/864-233-7742 Ryan Brigman, business manager Barbara Roberts, regional manager Local Employees: 20 Specialization: Large and small format color graphics, trade shows displays, event signs/banners, display hardware and exhibits Year Established Locally: 1953 www.itrepro.com

1205 S. Pleasantburg Drive Greenville, SC 29605 864-277-7787/864-277-7795 Barbara McGee Local Employees: 15 Specialization: Specializing in corporate parties and weddings, also offer party tents, inflatables and carnival concessions Year Established Locally: 1954 www.greenvillepartyrental.com

Custom Production Services 730 Sterling Drive Spartanburg, SC 29316 864-814-1221/864-814-1219 Wm. A. (Sandy) Morgan, president Local Employees: 15 Specialization: Total event production and management. Talent buying, staging, sound, lighting and video.

Year Established Locally: 1987

Greenville Rental 3 N. Kings Road Greenville, SC 29605 864-299-0512/864-299-5973 Dan McGee, president Local Employees: 15 Specialization: Home, business,

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contractor, party, tents Year Established Locally: 1977 www.greenvillepartyrental.com

virtual reality Year Established Locally: 1975 www.skylinexd.com

JC Rose & Associates Inc.

Multi Media Services

12 Park Place Court Greenville, SC 29607 864-299-4660/864-299-4669 John C. Rose, president Local Employees: 15 Specialization: Trade shows, sales meetings and corporate events.

Kiosk/exhibit structures, tables and chairs, lighting, area carpet, portable displays, permanent installations of store fixtures and lobby displays, event logistics and site preparation.

Year Established Locally: 1984 www.jcrose.net

1029 Thousand Oaks Blvd.

Greenville, SC 29607 800-297-8533/864-676-1946 John Toohey, sales manager Karen Dillingham, office manager Jerry Maxey, rental manager Local Employees: 12 Specialization: Very large screen video and computer images, video/ data projectors, flat screen monitors, sound systems Year Established Locally: 1994 www.mmsav.com

346 Feaster Road Greenville, SC 29615 864-234-7995 Steve Hoffman, president Local Employees: 15 Specialization: Exhibits and displays, graphic design and graphic production, installation and dismantle, staging, photo backdrops, product intros, road shows, 3-D

Spartanburg, SC 29303 864-585-0085/864-585-8641 Alan Hulsey, owner Local Employees: 12 Specialization: Audio, video, lighting for concerts and corporate event, sound, video and lights installation, staging and set design Year Established Locally: 1994 www.palmettosoundworks.com

Palmetto Sound Works Skyline Exhibits & Design Inc. PO Box 1347

$295 per person per night

Group retreat Package >ƵdžƵƌŝŽƵƐ 'ƵĞƐƚ ZŽŽŵƐ

WĂĐŬĂŐĞ /ŶĐůƵĚĞƐ͗

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ŽŶƟŶĞŶƚĂů ƌĞĂŬĨĂƐƚ

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ŌĞƌŶŽŽŶ ƌĞĂŬƐ

KƵƚĚŽŽƌ ,ĞĂƚĞĚ DŝŶĞƌĂů WŽŽů Θ tŚŝƌůƉŽŽů

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ůĞŐĂŶƚ KŶƐŝƚĞ ŝŶŶĞƌ Ăƚ DĂĚŝƐŽŶ͛Ɛ ZĞƐƚĂƵƌĂŶƚ Kƌ ĂƐƵĂů ŝŶŶĞƌ Ăƚ ƚŚĞ Zŝď ^ŚĂĐŬ WĂĐŬĂŐĞ ƌĂƚĞƐ ĚŽ ŶŽƚ ŝŶĐůƵĚĞ ƚĂdžĞƐ Žƌ Ă ϮϬй ƐĞƌǀŝĐĞ ĨĞĞ͘ KīĞƌ ĂƉƉůŝĞƐ EŽǀĞŵďĞƌ ϭϱ͕ ϮϬϬϵ ƚŚƌŽƵŐŚ DĂƌĐŚ ϭϱ͕ ϮϬϭϬ͕ ĞdžĐůƵĚŝŶŐ ŵĂũŽƌ ŚŽůŝĚĂLJƐ͘

828-787-2610

www.oldedwardsinn.com 2009 Event Planning Guide | www.gsabusiness.com

45

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Lists & Directories

Florists/Event Decor Listed by Number of Employees

Strossner’s Bakery, Florist, Catering, Café 21 Roper Mountain Road Greenville, SC 29607 864-233-3996/864-232-2819 Dick Strossner, owner Local Employees: 50 Specialization: Fresh flower arrangements, bouquets and centerpieces. Specializes in creating memorable weddings, impressive corporate functions and will work with clients on special themed party ideas.

Year Established Locally: 1947 www.strossners.com

Twigs 1100 Woods Crossing Road Greenville, SC 29607 864-297-5112/ 864-297-4036 Kate Tierney, owner Local Employees: 20 Specialization: Indoor/outdoor facility for corporate luncheons, dinners and meetings, event planning, florist, event décor/props Year Established Locally: 1990 www.twigs.net

Embassy Flowers and Nature’s Gifts PO Box 9237 Greenville, SC 29605 864-282-8600/ 864-282-8602 Frank Ogletree Local Employees: 12 Specialization: Floral arrangements for parties, special events and weddings Year Established Locally: 1985 www.embassy-flowers.com

Expressions Unlimited Inc. 921 Poinsett Highway Greenville, SC 29609 864-271-9972/864-233-6891 Billy Bush, vice president Local Employees: 10 Specialization: Full service florist, balloon decorations, limousine service, helium tank rentals, event decor.

Year Established Locally: 1982 www.expressions24-7.com

Abbeville, SC 29620 864-446-3157/ 864-446-3157 Nita Hozey, owner, wedding planner, floral designer Local Employees: 10 Specialization: Wedding planner, director, floral designer, renter of wedding equipment and linens.

Year Established Locally: 2002 www.praiseunlimitedweddings.com

Dahlia A Florist 303 E. Stone Ave. Greenville, SC 29609 864-232-0112/864-232-1123 Kristi Podsiadlo Local Employees: 9 Specialization: A retail florist that specializes in weddings of all sizes and styles.

Year Established Locally: 2000 www.dahliaonline.com

The Powdersville Wren Florist 3320 Highway 153, Suite A Piedmont, SC 29673 864-269-3044/ 864-269-3403 Connie Baker, owner Local Employees: 4 Specialization: Floral design, weddings, holiday and event decorating Year Established Locally: 2000 www.powdersvillewren.com

Twelve Gates Home Accents 135 Mall Connector Road Greenville, SC 29607 864-297-8597/ 864-297-8596 Vicki Odom, Greg Odom Local Employees: 4 Specialization: Quality silk trees, custom arrangement, commercial grade Christmas trees and lighting Year Established Locally: 1988 www.12gateshome.com

Barretts Flowers 3241 Wade Hampton Blvd., #17 Taylors, SC 29687 864-268-7563/ 864-268-5208 Robert E. Barrett Local Employees: 3 Specialization: Fresh, unusual flower arrangement, design for weddings and parties Year Established Locally: 1990 www.barrettsflowers.com

Praise Unlimited Weddings Rentals & Florals 2304 Secession St. Ext.

46 2009 Event Planning Guide | www.gsabusiness.com

Event Design

by Ric Singleton PO Box 6722 Greenville, SC 29606 864-232-8983 Ric Singleton Local Employees: N/A Specialization: Complete theme decor utilizing props, lighting, balloons, floral, etc.

Year Established Locally: N/A www.eventdesignbyric.com

Catering

Listed by Number of Employees

Sticky Fingers Catering 3 Market Point Drive Greenville, SC 29607 864-297-7200/ 864-289-0321 Tammy Johnson, catering/sales manager Local Employees: 100 Specialization: Full service catering and delivery for 10 to 5,000 people www.stickyfingers.com

Larkins on the River 318 S. Main St. Greenville, SC 29601 864-467-9777/864-467-3028 Bob Munnich, GM Local Employees: 70 Specialization: Full service catering, specializing in outdoor events, off site events and premier wedding and dinners www.larkinsontheriver.com

Mama Penn’s Real Southern Cuisine (Selem Corp DBA Mamma Penn’s) 2802 N. Main St. Anderson, SC 29621 864-226-1545/864-224-8243 Jimmy Davis, owner Local Employees: 60 Specialization: Full service catering, meat and vegetables www.mammapenns.com

Strossner’s Bakery, Florist, Catering, Café 21 Roper Mountain Road Greenville, SC 29607 864-233-3996/864-232-2819 Dick Strossner, owner Mary Strossner, COO Local Employees: 50 Specialization: Chefs and catering staff offer a menu with variety,

superior quality and presentation complemented by delicious desserts from the bakery. www.strossners.com

Café Verdae at Embassy Suites 670 Verdae Blvd.

Greenville, SC 29607 864-676-9090 Bill Groves, food and bev.dir.

Local Employees: 40 Specialization: Full service catering

Henry’s Smokehouse 240 Wade Hampton Blvd.

Greenville, SC 29609 864-232-7774/864-232-7237 Tiser O’Rourke, general manager Local Employees: 40 Specialization: Full service catering/buffet www.henryssmokehouse.com

Jason’s Deli 824 Woods Crossing Greenville, SC 29607 864-284-9870/864-284-9871 Brandy E. McDonald, catering/ marketing director Local Employees: 35 Specialization: Specialize in healthy, un-fooled around with food.

Everything on menu is trans-fat free, high fructose corn syrup free, MSG free. www.jasonsdeli.com

Peter David’s Gourmet Catering 921 Grove Road Greenville, SC 29605 864-242-0404/864-232-5028 Angie Finazzo, president Local Employees: 35 Specialization: On time, on budget, excellent quality food, easy planning and setup, all with friendly personal service. www.peterdavids.com

Azia Restaurant 15 Market Point Drive Greenville, SC 29607 864-297-0788/864-297-3622 Peter Lieu, owner Local Employees: 30 Specialization: Full service caterer www.aziagreenville.com

Lists & Directories

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Index of advertisers BMW Performance Center................................. Back Cover, 25

JBM & Associates................................................................ 17

Carolina First Center.............................................................. 7

Littlejohn Coliseum Clemson University................................ 11

Christa Hovis Special Events................... Inside Front Cover, 37

Livnnsideout........................................................................ 15

Clarion Inn and Suites...................................Inside Back Cover

Marriott Hotel & Resort.......................................................... 5

Details Destination Management.......................................... 8

High Cotton, Maverick Bar & Grill........................................ 21

DNA Creative Communications.............................................. 6

Old Edwards Inn & Spa........................................................ 45

Embassy Suites................................................................... 43

Pinnacle Hospitality.............................................................. 20

Event Rentals ..................................................................... 19

Sticky Fingers...................................................................... 12

Holiday Inn, Anderson.......................................................... 23

Strossner’s Bakery and Florist ............................................ 27

Homewood Suites by Hilton Greenville................................ 23

Westin Poinsett Hotel........................................................... 35

Hyatt Regency Greenville..................................................... 41 .....................................................................................................

Index of companies AARO Party Rental........................................... 45

Cliffs at Glassy, The.......................................... 42

Falcon’s Lair Golf Club..................................... 42

All Occasion Celebrations................................. 36

Cliffs at Keowee Falls, The............................... 42

Fluor Corp........................................................ 38

Anderson Arts Center....................................... 39

Cliffs at Keowee Springs, The........................... 42

Fluor Field........................................................ 38

Azia Restaurant............................................... 46

Cliffs at Keowee Vineyards, The....................... 42

Full Circle Public Relations............................... 36

Barnet Park...................................................... 38

Commerce Club, The....................................... 38

Furman University - Younts Conference Center...44

Bi-Lo Center.................................................... 44

Communication Works LLC.............................. 36

Furman University Amphitheatre...................... 38

BMW Zentrum................................................. 39

Conference Center and Inn

Furman University Timmons Arena................... 44

Brett Inc........................................................... 36

at Clemson University, The..........................40, 44

Furman University, Charles E. Daniel Chapel.... 39

Bridges Arena.................................................. 39

Corporate Meeting and Event Management LLC.... 36

Green Valley Country Club................................ 42

Café Verdae at Embassy Suites...................38, 46

Corporate Raves Inc......................................... 36

Greenville Country Club - Chanticleer............... 42

Candleberry Inn B&B & Day Spa....................... 40

Country Hearth Inn........................................... 41

Greenville Country Club - Riverside.................. 42

Carolina Country Club, The............................... 42

Cross Creek Plantation..................................... 42

Greenville Little Theatre................................... 38

Carolina First Center........................................ 44

Crowne Plaza Hotel - Greenville....................... 40

Greenville Rental.............................................. 45

Carolina Hosts................................................. 36

Custom Production Services.......................36, 45

Greenville Shrine Event Center......................... 38

Chapman Cultural Center................................. 38

Dahlia A Florist................................................. 46

Greenville Technical College............................. 39

Cherokee Valley Golf Club................................ 42

Daniel Recital Hall at Converse College............ 39

Hampton Inn & Suites...................................... 41

Christa Hovis Special Events LLC..................... 36

Details Destination Management..................... 36

Henry’s Smokehouse....................................... 46

Christine Faust Events..................................... 36

DNA Creative Communications........................ 36

Hilton Greenville & Towers............................... 40

City of Greer Events Complex........................... 39

Drury Inn & Suites - Greenville......................... 41

Holiday Inn - Anderson..................................... 41

Civic Center of Anderson.................................. 44

Embassy Flowers and Nature’s Gifts................ 46

Holiday Inn - Greenville.................................... 41

Clarion Inn & Suites, The.................................. 41

Embassy Suites..........................................40, 44

Holiday Inn Express Hotel

Clemson University - T. Ed Garrison Arena........ 44

EPIC Events Worldwide.................................... 36

& Suites - Westgate Mall.................................. 40

Cleveland Park Spartanburg............................. 39

Expressions Unlimited Inc................................ 46

Hurst Group LLC, The....................................... 36

2009 Event Planning Guide | www.gsabusiness.com

47

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Lists & Directories

Hyatt Place...................................................... 41

Patriot Golf Club at Grand Harbor, The.............. 42

Spartanburg Memorial Auditorium.................... 44

Hyatt Regency Greenville............................40, 44

Pebble Creek Golf Club - Creekside.................. 42

Spartanburg Methodist College -

Imaging Technologies Services Inc................... 45

Pebble Creek Golf Club - Linkside.................... 42

Comak Auditorium........................................... 39

In Any Event..................................................... 36

Peter David’s Gourmet Catering....................... 46

Sticky Fingers Catering.................................... 46

InSource Executives......................................... 36

Phoenix, Greenville’s Inn, The........................... 41

Strossner’s Bakery, Florist, Catering, Café........ 46

Jason’s Deli..................................................... 46

Piedmont Interstate Fair................................... 44

Summit Pointe Conference & Events Center..... 44

JBM & Associates............................................ 36

Poinsett Club................................................... 38

Thornblade Club.........................................39, 42

JC Rose & Associates Inc............................36, 45

Powdersville Wren Florist, The.......................... 46

Twelve Gates Home Accents............................ 46

Larkins on the River....................................38, 46

Praise Unlimited Weddings Rentals & Florals.... 46

Twigs . ............................................................ 46

Limestone College........................................... 39

Professional Party Rentals Inc.......................... 45

Upcountry History Museum.............................. 39

Links O’Tryon................................................... 42

Quality Inn & Suites......................................... 41

Upper S. C. State Fairgrounds/

Littlejohn Coliseum.......................................... 44

Radisson Hotel & Suites-Spartanburg.............. 40

Greenville-Pickens Speedway.......................... 44

LivNNsidout Wellness Complex........................ 38

Red Horse Inn, The........................................... 41

USC Upstate.................................................... 39

Magnolia Manor............................................... 41

Rock at Jocassee, The..................................... 42

USC Upstate Performing Arts Center................ 39

Mama Penn’s Real Southern Cuisine

Sawmill at North Main, The.............................. 39

Verdae Greens Golf Club.............................38, 42

Selem Corp DBA Mamma Penn’s..................... 46

Schafer Advertising & Marketing...................... 36

Vincent’s Public House & Eatery @ River Falls .... 38

Marriott Greenville........................................... 40

Skyline Exhibits & Design Inc........................... 45

Walker Course at Clemson University, The........ 42

Multi Media Services....................................... 45

Sleep Inn Carolina First Center......................... 41

Weddings Made Simple LLC............................ 36

Musgrove Mill Golf Club................................... 42

Smithfields Country Club................................. 42

Westin Poinsett, The........................................ 40

On the Go LLC................................................. 36

Southern Oaks Golf Club.................................. 42

William A. Floyd Amphitheatre.......................... 38

Palladian Group, The........................................ 36

Southern Panache Events LLC......................... 36

Wofford College Leonard Auditorium,

Palmetto Concierge.......................................... 36

Spartanburg Expo Center................................. 44

Main Building................................................... 38

Palmetto Sound Works..................................... 45

Spartanburg Marriott at Renaissance Park......40, 44

Zen.................................................................. 39

SC Biz News, publisher of the Charleston Regional Business Journal, Columbia Regional Business Report, GSA Business and SCBIZ magazine, is now offering statewide coverage for all of your business news.

September 29 - October 12, 2008

Now Serving all of South Carolina

Volume 12, No. 3 • $2.00

www.gsabusiness.com

Trash to Treasure

Upstate Alliance, Greenville chamber redefine missions

Acquisition helps Upstate recycling firm grow.

wo agencies involved in economic development are bringing accountability and focus to the forefront.

The Greater Greenville Chamber of Commerce has unveiled a new brand that coincides with a new mission and vision. The Upstate Alliance has also released

by Francis B. Allgood fallgood@gsabusiness.com

T

PAGE 8

August 25 - September 7, 2008

www.columbiabusinessreport.com

Volume 1, No. 1 • $2.00

Pastides: An insider with a global vision

Shocking SCE&G electric rate increase proposal November:

UP

In Focus What Upstate, Chattanooga learned from VW courtship.

UP

7.37%

PAGE 13

Spotlight

Commercial customers

January 2009:

Roger Quesnel sits outside his North Main Street restaurant, whose sign has drawn attention from neighbors.(Photo/S. Kevin Greene)

Signs of the times?

UP

6.86%

MASC chief looks back on years of helping cities.

PAGE 21

a new strategic plan to enhance its program of work.

12.05% Both initiatives seek to clarify economic development objectives and brand the organizations against other regions.

“If I look back five years ago, we were kind of fresh off the problem between the chamber and (Greenville) County Council,” recalls Ben Haskew.

Industrial

customers

By James T. Hammond

H

Things are looking different at GSA Business, the business journal for Greenville, Spartanburg and

by Richard Breen Commercial Industrial Anderson. rbreen@gsabusiness.com customers customers As you can see, our cover has been reconfigured, new See once more UPFRONTwith PAGE 2 colors and a new layout. But as you look As new shops come to downtown Greenville, tensions have inside, you will find many more changes, additions again bubbled up between supporters of independent businesses Bon Voyage and improvements. and the chains that want to join in the district’s redevelopment.

Jerry Smith’s exportingFor a full explanation and guide to the redesigned GSA Business, please turn to Page 4. business grew by 48% last see SIGNS, page 7

year, and he expects to see a double-digit increase this

INSIDEyear too. PAGE 8

To subscribe to GSA Business call (843) 849-3116

When your focus is local and statewide, we have the publications to serve your business decision-making needs.

Leading Off .................3 In Focus: Manufacturing ..........13 List: Largest Employers ...............14 List: Industrial Suppliers .................18

At Work ....................21

At Work Money Matters .........24 People in the News ...25 Calendar ...................26 Leads .......................27 News Briefs ..............28 Viewpoint..................30

GSA Foreign Manufacturers

See Charticle page 16

In Focus: Health Care & Insurance

Construction equipment dots the landscape of what will be the home of The Gervais & Main tower, across the street from the Statehouse in Columbia. The 17-story tower, being constructed by Holder Properties of Atlanta, will offer more than 400,000 square feet of office space. (Photo/Brett Flashnick)

INNOVATORS I

Volume 14, No. 18 • $2.00

PVI now part of $6 billion company

C

By Scott Miller

see COMMERCIAL, page 7

see PVI page 15

➤

INSIDE

To subscribe to the Columbia Regional Business Report, call (843) 849-3116

1,787 Upfront .......................2 Marketing Matters ....24 In Focus: Architecture, People in the news ...26 1,294 Engineering & Business Digest ........27 Construction .............13 Leads .......................28 List: General Calendar ...................29 Contractors .............17 Viewpoint ..................30 Berkeley Charleston Dorchester At Work ....................23 County County County Source: Market Facts 2008

At work

Silvia Johnson tests chemical products in the lab at MeadWestvaco’s Specialty Chemicals See ainsampling of construction division North Charleston.

(Photo/Renee Lyons)

projects under way in the Columbia region. PAGE 18

By Scott Miller smiller@scbiznews.com

MeadWestvaco Corp. might have sold its North Charleston paper mill, but it continues to invest in the lesser-known chemicals plant next door, its MWV Specialty Chemicals division. see MEADWESTVACO, page 12

➤

By Ashley Fletcher Frampton

Upfront ......................2 List: Laser Eye Facilities ..................... 22 List: Home Health Care Agencies .................... 24

At work....................27

aframpton@scbiznews.com

hether they’re selling fresh shrimp or freshly made tacos, roadside vendors are likely to become a rarer sight along the roads of North Charleston in the coming months.

North Charleston City Council is cracking down on EXECUTIVE the businesses, which counSUMMARY: cil members say are unsightly New rules will and dangerous. Some also require transient are bothered that the vendors businesses to have avoided fees that fixed have permits and businesses must pay. property owners’ The city is nearing final permission. approval of rules intended to prevent vendors from setting up shop wherever they please — sometimes in see STANDS, page 11

INSIDE

Civil rights, environmental law Carroll on Work ........28 Marketing Matters ...29 Leads ......................35 Calendar ..................37 Viewpoint.................38

➤

City to regulate roadside vendors

The right chemistry W

To subscribe to the Charleston Regional Business Journal, call (843) 849-3116 www.charleston business.com

For more information on advertising in one or all of our publications, contact Steve Fields at 843.849.3110 or sfields@scbiznews.com

smiller@scbiznews.com

P

atriarch Partners has a history of pulling companies off the scrap heap, of resurrecting them from bankruptcy.

The New York-based investment firm is doing so with American LaFrance and intends to follow suit with Protected Vehicles Inc. The two companies could become roommates in Summerville.

In all, Patriarch has a $6 billion portfolio of about 70 companies. “ ‘Dust to diamonds’ is our theory,” Patriarch owner and CEO Lynn Tilton said after a bankruptcy hearing on the purchase of PVI last month in Charleston.

A judge approved Tilton’s $6 million bid for PVI af-

By Mike Fitts

mfitts@scbiznews.com

olumbia’s downtown commercial real estate market shows healthy vital signs, but can it consume the superIn spite of an economic downturn that is hammering the state Tri-county sized meal that looms ahead: EXECUTIVE the space being vacated by SUMMARY and nation, the Columbia region can boast $1 billion hospitalizations in building Real estate brokers for childbirth SCANA? Recent analysis indicates projects from six entities. This is saving the construction are bracing for the More tri-county residents are continued strength in the impact of 600,000 hospitalized to have babies downtown market. industry, which has been seeing demand for its tradesthan dwindle. for any other reason.“At the moment, it’s the square feet of available office space. best it’s ever been,” said Inside: $1 billion in construction. PAGE 14 3,707 jhammond@scbiznews.com

Director of MUSC’s sickle cell clinic helps hundreds of children manage disorder.

PAGE 27

48 2009 Event Planning Guide | www.gsabusiness.com

SEE OUR SPECIAL PULL OUT SECTION

SCANA leaving downtown in flux

In vitro and fertility clinics are family business.

PAGE 19

By James T. Hammond

Susie VanHuss puts retirement on hold to lead the Central Carolina Community Foundation in a new direction and find her replacement.

PAGE 23

jhammond@scbiznews.com

arris Pastides took office Aug. 1 as the University of South Carolina’s new president, riding a wave of success he helped shape with former President Andrew Sorensen.

He can point to record levels of private funds raised in the past year, the largest freshman class in the school’s history enrolling this month and likely another record average achievement level by that class of 3,850 students.

And now he has another milestone to tout: During his tenure as vice September 1 - 14, 2008 • www.charlestonbusiness.com president for research and health sciences, $200 million was raised in On a rail annual external research funding for the first time in the university’s history. Pastides played a major role in that campaign.

Pastides Pastides now finds himself in the spotlight, with the expectation that he’ll continue the string of successes he helped create — in a sense, he’s competing with his own record.

Economic development see PASTIDES, page 10 ➤ hinged to future of railway system PAGE 17

see MISSIONS, page 11

UP Something old is new, for you

10.75%

Legal groups open in Charleston, Page 8 Charleston County online system gives contractors way to schedule same-day inspections of their work.

Page 14

➤

Clarion Inn & Suites Newly Opened

Our hotel in Greenville, South Carolina, is ideal whether your visit is business oriented or just for fun. Enjoy a myriad of marvelous amenities, including outdoor swimming pool, business center, meeting rooms and complimentary wireless Internet access throughout our hotel. Clarion Inn & Suites hotel located in the Haywood Mall area is the optimum location for hosting your next business meeting, conference, family reunion, or wedding reception.

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