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Welcome to
STUDENT GOVERNMENT ASSOCIATION The Student Government Association is the university-wide governing body representing students in all divisions of the university. The SGA consists of executive, legislative, and judicial branches. Agencies work with the Executive Branch, most particularly the Student Body Vice President, to serve the needs of all students. Agencies advocate for the communities they represent, educate the campus community, and empower students to have a voice. The agencies are charged with helping Florida State be a more socially just community by challenging injustice and valuing the diversity of all students. Research shows that being a member of student unions help students learn more about themselves, their intersecting identities, and the world around them. They also help people do better in school, network, build community, and are successful after graduation.
The powers of the executive branch are vested in the student body president and vice president, who represent the concerns of the student body. The students elect these two officers each spring semester. Some of the duties of the student body president and vice president include: 1) administering and enforcing the laws of the student body; 2) signing or vetoing acts of the student senate; 3) calling and presiding over meetings of the student body; 4) making recommendations for legislation to the student senate; and 5) creating new programs that address the needs of the students or better the campus.
Nathan Molina Student Body President
The judicial branch functions as the supreme court of the student body. This branch hears appeals from groups or individuals on such issues as controversies involving constitutionality of actions by students or student groups and violations of the student body constitution and statutes. The legislative branch is made up of the student senate. Each of the 80 members of the senate represents academic divisions of FSU and works diligently to ensure that all students are heard and their interests are represented. It is the body that Florida law requires allocate the entire annual $13 million budget. Senators sponsor bills to appropriate funds, adopt statutory amendments and revisions, and approve constitutional amendments for the student body electoral process.
Valerie Shallow Student Body Vice President
Lee Gibson Student Body Treasurer
SOCIAL JUSTICE
“Social Justice is about assuring the protecting of equal access to liberties, rights, opportunities, and taking care of all members of our society.”
#AgencyLove
TABLE OF CONTENTS Breaking Down the SGA Structure................................................. 4 Bill 2016 Allocation........................................................................... 5 Agencies Purposes & Missions....................................................... 6 SGA Staff........................................................................................... 8 What an Agency Does.................................................................... 10 Agency Advisors.............................................................................. 11 SGA Signature Events.................................................................... 12 The Big Picture.................................................................................14 Moving Forward...............................................................................15 The Golden Circle........................................................................... 16 Leadership at the Next Level..........................................................17 Calling in vs Calling Out.................................................................. 18 Tips for Creating an Inclusive Space............................................20 Where Your Leadership Position Can Take You........................... 21 Planning Your Month......................................................................22 “Play by Play” Programming Checklist........................................24 Excuses, Excuses, Excuses!...........................................................25 Finances...........................................................................................26 Planning Your Budget.....................................................................30 Marketing.........................................................................................32 Posting and Other Advertising Avenues......................................36 Important Resources.....................................................................38 Get Connected................................................................................40 Allies & Safe Zones.........................................................................42 Green Dot.........................................................................................43 kNOw MORE....................................................................................44 Notes................................................................................................46
YOUR AGENCY SPACE Did you know your spaces on campus are proven to help provide students a home at Florida State? How do you work to make sure they are inclusive and welcoming?
EXECUTIVE BRANCH
JUDICIAL BRANCH
Internal Affairs
GOLDEN TRIBE
HEADLINERS
HOMECOMING
UNION BOARD
CAMPUS RECREATION
ALLIES & SAFE ZONES
SGA ACCOUNTING
OTHER ENTITIES
Deputy Supervisors of Elections
Supervisor of Elections
ELECTIONS COMMISSION
ELECTIONS
CLERK OF THE COURT
STUDENT DEFENDER
ATTORNEY GENERAL
JUSTICES
LEGISLATIVE BRANCH CHIEF OF STAFF
CHIEF JUSTICE
STUDENT BODY VICE PRESIDENT
STUDENT BODY PRESIDENT STUDENT BODY TREASURER
Deputy Chief of Staff
SENATE PRESIDENT SENATE PRO TEMPORE
AGENCIES
CABINET Academic Affairs Arts Co-Collegiate Affairs Community Affairs Diversity and Inclusion
Office of Governmental Affairs
Programming
Fraternity and Sorority
Inter-Residence Hall Council
Student Government Research
STEM Development
Public Relations
TRANSFER LEADERSHIP INSTITUTE
FRESHMAN LEADERSHIP INSTITUTE
Sophomore Class Council
Junior Class Council
Senior Class Council
CLASS COUNCILS
Office of Servant Leadership
Office of Entrepreneurship and Innovation
Office of Student Sustainability Initiative
Student Council for Undergraduate Research and Creativity
The Center for Participant Education
BUREAUS
Veterans Student Union
Women Student Union
Pride Student Union
Hispanic/Latino Student Union
Black Student Union
Asian American Student Union
Deputy Treasurer
The mission of the Student Government Association (SGA) is to provide FSU students with representation, services, and advocacy within the university structure. The SGA provides quality leadership for, and accountability to, its constituency by recognizing that strength arises from diversity, engagement, and dialogue.
Student Government Webmaster
V-89
Student Publications
First Responder Unit
SAFE Bus
Child Development Center
AFFILIATED PROJECTS
STUDENT SENATE Budget Finance Judiciary Student Affairs Internal Affairs Rules & Calendar
FUNDING BOARDS Resources for Travel Allocations Committee (RTAC) Programming Allocations Committee (PAC)
LEGISLATIVE AIDES CONGRESS OF GRADUATE STUDENTS COGS Supplemental Allocations Committee (C-SAC) Medical School Council (MSC) Law School Council (LSC) Presentation and Attendance Grants International Presentation Grants
BILLBill 2016 ALLOCATION 2016 Budget Allocation ORGANIZATION
DEPT ID
SALARY
OPS WAGES
CONT. SERV.
EXPENSE
FOOD
OTHER
TOTAL
SGA OFFICES COLLEGE LEADERSHIP COUNCILS
18,000
18,000
8,600
ELECTIONS
241-028
8,000
300
300
EXECUTIVE BRANCH
241-002
28,820
11,000
EXECUTIVE PROJECTS
241-010
70,000
70,000
HOMECOMING
241-003
335,000
335,000
LECTURE SERIES
241-009
SGA ACCOUNTING & ADVISING
241-001
SGA ADMINISTRATION
241-000
SGA SALARY ACCOUNT
239-002
SENATE BRANCH
241-004
SENATE PROJECTS
241-005
SENIOR CLASS COUNCIL
241-038
SUPREME COURT
241-007
6,000
AASU
241-023
3,542
BSU
241-024
3,542
HLSU
241-025
PRIDE
39,820
112,500
112,500 9,000
12,000
631,000 7,346
21,500
500
40,000
40,000
6,000
637,000
3,500
13,346
2,500
45,000
45,000 7,500
1,500
10,500
600
400
7,000
12,000
6,800
3,700
26,042
16,000
9,100
4,000
32,642
3,542
11,100
7,500
3,900
26,042
241-026
3,542
12,000
8,000
2,000
25,542
VSU
241-056
3,542
7,000
5,000
1,000
16,542
WSU
241-021
3,542
10,000
6,600
3,000
23,142
CPE
241-018
1,208
2,000
800
200
4,208
IRHC
241-020
1,208
500
3,000
800
5,508
OEI
241-057
1,208
GOVERNMENTAL AFFAIRS
241-016
2,335
42,000
6,370
800
51,505
SERVANT LEADERSHIP
241-032
1,208
3,000
8,600
800
13,608
STUDENT SUSTAINABILITY
241-053
1,208
3,000
200
4,408
SCURC
241-052
1,208
8,500
600
10,308
5,615
13,800
19,415
18,000
18,000
1,500
AGENCIES
BUREAUS
3,208
2,000
AFFILIATED PROJECTS 198,000
CHILD CARE CENTER
241-015
MEDICAL RESPONSE UNIT
241-040
198,000
SAFE
241-012
STUDENT PUBLICATIONS
241-011
38,520
35,000
73,520
WVFS V-89
241-013
35,275
18,000
53,275
FUNDING BOARDS Organizational Fund
241-033
5,000
5,000
PAC -PROGRAMS
241-047
60,000
60,000
RTAC - TRAVEL
241-036
SPORT CLUB COUNCIL SAP (Academic Programs)
241-034
60,000
60,000
102,500
102,500
15,000
15,000
565,000
565,000
OTHER REQUESTS COGS CTR FOR GLOBAL ENGAGEMENT
TOTAL SGA
244-000 57,319
6,000
886,319
175,411
63,319
229,600
1,516,470
26,200
0
2,834,000
UNION
4,687,000
4,687,000
CAMPUS RECREATION
5,646,000
5,646,000
400,000
400,000
Overhead Assessment TOTAL
886,319
175,411
229,600
12,249,470
26,200
0
13,567,000
All Agency Advance 2016 | 5
Agencies
Purposes & Missions
ASIAN AMERICAN STUDENT UNION The Asian American Student Union represents the Asian American community at Florida State University and promotes and spreads awareness pertaining to Asian American heritage and culture. AASU serves to encourage and promote the civic engagement of the Asian and AsianAmerican community, as well as the study body at FSU. It functions as an educational and cultural learning instrument for the FSU community, by providing cultural programs and materials, which promote awareness and appreciation for the various and distinct Asian cultures. AASU serves as the nucleus of a network to improve the opportunities and living conductions of the Asian community. To this end, AASU shall represent all recognized Asian and Asian-American student organizations on campus, coordinate available resources, and serve as a catalyst in protecting he rights and representation of the Asian and Asian-American student body. The Asian American Student Union Center, Union Room A223
Est. 1996 sga.fsu.edu/aasu
@fsuaasu
fsuaasu
@fsuaasu
fsuaasu
fsuaasu@gmail.com
BLACK STUDENT UNION The Black Student Union serves primarily to promote and provide for the social welfare of the Black student body at Florida State University. The BSU shall be limited neither to the aforementioned objectives nor FSU in scope. The BSU strives to provide and promote economic, political and academic enrichment through its activities and serve as a catalyst to the enlightenment of the Florida State University community to the distinct and proud cultural heritage of Black people in America as well as on the African continent. BSU shall be a source of edification of he Black experience at FSU. Black Student Union House, 206 Woodward Avenue (across from Dorman Hall)
Est. 1968 sga.fsu.edu/bsu
@fsu_bsu
fsu_bsu
@fsu_bsu
fsubsu
fsublackstudentunion@gmail.com
HISPANIC/LATINO STUDENT UNION The Hispanic/Latino Student Union serves as an institution dedicated to unifying, informing, and serving the Hispanic/Latino community at FSU and in Tallahassee. HLSU will function as an educational and cultural learning instrument for all students, faculty, and staff. It provides a centralized coordinator of resources and services for the Hispanic/Latino community. HLSU serves as a nucleus for a network with other national institutions and organizations to improve the opportunities and living conditions of the Hispanic/Latino community. It is open and accessible to everyone, thus providing a liaison between FSU and Tallahassee. Est. 1983 sga.fsu.edu/hlsu 6 |All Agency Advance 2016
El Centro, Union Room A212 (across from the LGBTQ Student Resource Center) @fsu_hlsu
Hispanic Latino Student Union
@hlsu_fsu
fsuhlsu
hlsu.director@gmail.com
a·gen·cy
An agency is a programmatic division of the Executive Branch created to provide support for and education on a particularly select identity group of the Florida State University whether it be based on race, ethnicity, sex, sexual orientation, gender identity, gender expression, disability, or veteran status (1000.2A).
ALL AGENCIES MUST BE IN COMPLIANCE WITH:
Student Body Statutes Student Body Constitution Florida State University Regulations and Policies State of Florida Constitution
PRIDE STUDENT UNION The Pride Student Union provides services and programs to address the needs of lesbian, gay, bisexual, transgender, queer, questioning, asexual, and intersex students and to increase the awareness of issues pertinent to them within the Florida State University community. Further, the Pride Student Union shall endeavor to create a supportive and healthy environment for the welfare of all students regardless of their sexual orientation or gender identity. Est. 1969 sga.fsu.edu/pride
LGBTQ+ Student Resource Center, Union Room A211 (Take the stairs across from the Kaplan Testing Center to the 2nd Floor) @pridefsu
fsupride
pridefsu
pridefsu
psu.director@gmail.com
VETERANS STUDENT UNION The Veterans Student Union is committed to the collective interests of all student veterans of the armed forces and those who support them. The primary goal of VSU is to ensure good academic standing and successful employment an/or post graduate education acceptance for all of VSU members. Inherent in this mission is our effort to promote and support the bonding of student veterans so that a spirit of academic and professional accountability is fostered within the ranks of VSU members. VSU will serve to aid the administration of FSU in the achievement of the goal of becoming “the most veteran friendly public university in the nation.” VSU shall be limited neither to the aforementioned objections nor to FSU in scope. VSU strives to provide and promote economic, political, and academic enrichment through tis activities, and promote awareness of and appreciation for those who have served in the armed forces and the military culture. Est. 2013 sga.fsu.edu/vsu
The Veterans Student Union Center, Union Room A225 fsuvsu
WOMEN STUDENT UNION The Women Student Union fosters the growth of women personally, professionally and politically. The WSU will celebrate the power existing within every woman to promote selfautonomy, denounce all limitations, educate on systems of oppression and advocate inclusivity within a diverse community. WSU facilitates a network among organizations, departments, and services to embrace, engage and empower. The Women Student Union serves to develop a greater awareness in the Florida State University community of women’s rights and issues and their relationship to the economic, social, and political nature of society. WSU promotes a positive approach towards women’s concerns in the community by developing programs, services, and activities that will reach out to women and will connect students to administration, faculty, and staff to create a feeling of strength and solidarity within the FSU community. WSU empowers women by actively confronting sexual discrimination, teaching leadership skills, encouraging involvement and promoting advocacy. Est. 1974 sga.fsu.edu/wsu
The Women Student Union Center, Union Rooms 323 & 324 @wsu_fsu
FSUWomenStudentUnion
@wsu_fsu
fsuwsudirector@gmail.com All Agency Advance 2016 | 7
• We believe that SGA offers students hands-on, experiential, outside of the classroom learning.
SGA STAFF
• We believe that advising the students of SGA is a situational process of challenge and support. • We believe that diversity of thoughts, ideas, and identities bring a richer, more educational dialogue to leadership and the campus community as a whole. • We believe that all students have the potential to serve, lead, advocate on behalf of their peers, create change, and be positive financial stewards of their funds.
The staff of the department of Student Government at Florida State University assist students in reaching their full potential. With a focus on leadership and identity development, belonging and inclusion, civic engagement and participation, and financial responsibility and stewardship, SGA staff advocate and support traditions, initiatives, and communities that benefit the student body.
• We believe that students learn through engaging in the leadership process, and that the limitless opportunities within SGA is a venue to practice that leadership and hone their skills.
• • • •
SGA Policies Senate & Executive Branch SGA General Questions Agencies & Bureaus
• • • • •
Leadership Institutes Class Councils Asian American Student Union Women Student Union Nole Central
• • • •
SGA Accounting Policies Purchase and Travel Requests Financial Certification PAC & RTAC
• • • •
Pride Student Union Allies & Safe Zones Congress of Graduate Students (COGS) Work Study Employment
• Black Student Union • Hispanic/Latino Student Union
• • • •
Senate Procedures Bills & Resolutions Time Sheet Management Payroll Processing
8 |All Agency Advance 2016
• • • •
Payroll Appointments Key & Swipe Access SGA Applications Executive Branch Assistance
• COGS Procedures • Graduate Student Grant Funding • Graduate RSO Accounting
• • • •
Website Development and Maintenance Logo Design T-shirt Design ITS Liaison
• Print Design • Marketing Strategies • Student Publications Student Staff
• Nole Central Student Accounts • Purchase and Travel Requests • Purchase Orders and Receipts
• Nole Central Student Accounts • Purchase and Travel Requests • Purchase Orders and Receipts
• Women Student Union
• FLI, TLI, Class Councils
• Pride Student Union
• SGA Senate and Senate Committees
• Executive Cabinet and Golden Tribe
• Asian American Student Union
• Black Student Union
• Hispanic/Latino Student Union
“There may be times when we are powerless to prevent injustice, but there must never be a time when we fail to protest.” — Elie Wiesel All Agency Advance 2016 | 9
Agency DOES WHAT AN
“Serve as a home away from home for students”
“Strive to educate and uplift those within our community”
“Give students a space to socialize and connect without being subject to discrimination” “Cultivate and foster our culture on campus”
“Help others understand who we are”
“Offer support and a space for conversation” “Hold yourself responsible to a higher standard than anyone else expects of you. Never excuse yourself.” — Henry Ward Beecher 10 |All Agency Advance 2016
“Teach those in and out of our community”
“Improve the lives of students on campus” *Quotes taken directly from former agency leader responses
AGENCY ADVISORS Agency advising looks a little different than what you may have seen through your involvement in RSOs and Greek organizations due to your responsibility, funding, and function on campus. The Agency advisors work to ensure your success and help make you look good! In doing so, there are some particular job responsibilities of Agency Advisors, including: • Ensure agency compliance of Student Body Statutes, the Florida Administrative Code, State of Florida Statutes and Laws and the rules and regulations of Florida State
• Motivate and encourage leaders to get involved
• Help agencies interpret and apply rules and regulations to their structure, spending and activities.
• Advocate for and promote ‘identity group’ culture throughout the campus
• Meet regularly (weekly or biweekly) with top leadership of agencies • Attend agency General Body Meetings and large programs and activities • Attend agency Executive Board meetings • Understand student development theory, identity development models, leadership development and organizational development • Challenge and support agencies to live up to their potential and SGA expectations
• Ensure all agency efforts and accomplishments are recognized and celebrated by campus leadership and partners
• Provide resources relevant to the advancement of the organization and student leaders • Inspire, empower, and educate student leaders to accomplish goals • Support educational goals and celebrate accomplishments • Maintain a high level of accountability with student leaders for decisions made and actions taken on behalf of the agency • Serve as positive reference for you (if you ask us in a timely fashion!)
Working with your Advisor • Help us Help You (keep us informed) • Set up a regular meeting time • Respond to emails/text/GroupMe • Don’t text after hours (in case of emergency, contact Danielle and Carolyn)
What expectations do you have for your advisor?
WE ARE HERE FOR YOU! Your advisors are here to make sure you are successful—academically, personally, and as an agency. Stop by their office for a chat, a question, or a snack!
STUDENT GOVERNMENT ASSOCIATION
SIGNATURE EVENTS SGA Welcome Back BBQ (First Wednesday of the Academic Year)
Pride Drag Show (First Friday of Semester in Club Downunder) Away Game Watches on the Green (Night Games coordinated by Class Councils) Freshman Leadership Institute (Mondays Fall Semester) Transfer Leadership Institute (Tuesdays Fall Semester) Golden Tribe Lecture Series (ongoing through academic year –T/R) Hispanic Heritage Month (September 15-October 15) Pride Month (October) Budget Hearings SGA Fall Elections (Senate, Congress of Graduate Students, Campus Recreation Board) SGA Fall Inauguration Black Student Union Fall Week Women Student Union Love Your Body Week
STUDENT GOVERNMENT ASSOCIATION SIGNATURE EVENTS Veteran’s Awareness Month (November) Veteran’s Film Festival Black Student Union COBOL (Coalition of Black Organizational Leaders) Showcase Asian American Student Union Winter Formal Black Student Union Bobby E. Leach Ball MLK Week Senior Class Council’s 100 Days to Graduation Celebration Asian American Student Union Lunar New Year Celebration Black History Month (February) SGA Spring Elections (Executive Branch, Senate, Union Board) SGA Spring Presidential Inauguration Women’s History Month (March) FSU Day at the Capitol Asian American Heritage Month (end of Spring break-middle of April) Pride Prom Women Student Union Rape Culture Awareness Week Hispanic Latino Student Union Gala Senior Send Off (late April, Senior Week coordinated by the Class Councils) Senate Meetings (every Wednesday night) Congress of Graduate Students Meetings (First & Third Monday nights) Agency General Body Meetings- GBMs (approximately once a month) Seminole Allies Workshops (approximately twice a month) “When you learn something from people, or from a culture, you accept it as a gift, and it is your lifelong commitment to preserve it and build on it.” — Yo-Yo Ma
the
picture LARGE SCALE
FLORIDA STATE UNIVERSITY
YOUR AGENCY
14 |All Agency Advance 2016
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2
3
4
All Agency Advance 2016 | 15
“programmatic division of the Executive Branch created to provide support for and education on a particular select identity group”
T A H ? W
ELL Do You t THE H Do? a h W
HOW?
ou Do WHAT You Y o Do? wD o H
WHY?
“by providing cultural program and materials, which promote awareness and appreciation”
u Do WHAT o Yo THE PU You D RP O HY HAT’S SE? Do?
“provides services and programs to address the needs”
W W “I want to continue and improve the one place I was able to call home when I entered FSU”
“I want to be an agency of change in my community… to be a part of something bigger than myself and lead this organization to achieve our vision to educate, advocate, and empower here at FSU”
“plan General Body Meetings that will occur at least once a month”
“promote selfautonomy, denounce all limitations, educate on systems of oppression, advocate inclusivity within a diverse community”
“I feel passionate about helping people in my communities. The agencies serve an extremely critical role in retaining students on campus, making students feel safe, and offering a place of resources for communities that are under-served elsewhere.” “I’ve gone through a ton of hardship and I know individuals with similar backgrounds face the same challenges”
“teaching leadership skills, encouraging involvement and promoting advocacy”
“facilities networking among organizations, departments, and services”
“promotes and spreads awareness” “strives to provide and promote economic, political and academic enrichment”
“centralized coordinator of resources and services”
Excerpt from “How great leaders inspire action” by Simon Sinek on TED Talk 16 |All Agency Advance 2016
LEADERSHIP @ the
NEXT LEVEL
Move Up/Down/In/Out: It’s about when to volunteer when no one else is volunteering, or doing something that no one else seems to be taking care of. Learning that often the most effective leaders are the ones who let others move up, while you take a back seat. It’s about sharing yourself and being part of the group, while stepping out of your normal comfort zones. Look For It: It’s about using a critical eye, thinking ahead, and planning for what you know from experience is coming. It’s not about heading off without looking around you and saying ...hmm... what needs to be done here or what is going on here that I might need to jump into? Hear Them: It’s about hearing as well as listening, and taking what you hear and actually using it. Distinguishing what is best for the group and what the group thinks is best. Ensuring that Individuals within the organization feel like what they have contributed is valuable and useful. You Are THEM: It’s about understanding that you are now “them”; as a member of the executive /committee board, you are the organization and if there’s blame or praised to be received, it falls on you. As the old saying goes, “The buck stops here.” Sniff It Out: It’s about not only seeing what’s going on and letting the information come to you, but realizing “what” needs to be found out, and taking the appropriate steps to discover the issues/concerns/information. Find Your Voice: It’s about speaking when necessary, and using your voice effectively and appropriately to help and support the organization/ membership. Truly Care: It’s about feeling it in your heart and believing in what you do 100%. You are the ones who will inspire the individuals and the groups to make this organization what it can become. Without caring, the spark will never catch. Open Your Mind: It’s about being willing to say that you were wrong, changing your viewpoint, and flexing for the greater good of the group. Learning to see things in a new light and being willing to change when change is needed. Reaching Out: It’s more than just the position – it’s about making a difference in as many people as you can. Every person you come in contact with forms an image of the organization, and every word you say, action you make, and thing you do will represent the organization, whether you intend it or not. Letting Go: It’s about knowing when to move on and not dwell on something, and knowing when it’s time to let someone else take the lead.
All Agency Advance 2016 | 17
Calling In VS
calling Out
CREATING INCLUSIVE ENVIRONMENTS In many ways, holding each other accountable has come to mean punishing each other. Sometimes it feels like we’re all competing on a hardcore game show, trying to knock each other down to be crowned the movement’s Best Activist. It’s “performing activism” – when we’re more worried about how we look to other activists than our larger vision of what we’re trying to build together. This approach stands up for people who are harmed, which is great. But if it includes shaming, isolating, and punishing the people responsible for causing harm, it also just repeats the same tactics of the systems of oppression we’re trying to move away from.
18 |All Agency Advance 2016
Here are some signs that you may be “performing activism” when you’re trying to hold someone accountable – and how to refocus on the bigger picture instead.
1
You’re Not Focused on the Outcome
One way to heal emotional drain is to consider what change you’re hoping for. Do you actually want this person to learn and do better, or just to feel bad about what they did? I’m asking them to actually recognize the harm of their actions, and to make an effort to do better. I know I can’t force them to do that, but at the very least, I can keep that goal in my own mind.
2
You’re Not Choosing Your Battles Based on What’s Best for the Community Involved
Which adds up to a lot of time spent advocating for marginalized people – a worthy cause, for sure. But it can also mean more emotional exhaustion for you. And it’s not strategic for the movement to have you burn out on activism all day, every day. It is a process for all of us – we’re not born with an awareness of how systems of oppression work around us in often invisible ways.
3
You’re Using the Same Strategy for Every Situation
But acts of oppression are not all the same, and each unique situation has a different set of strategies that would be most effective. Maybe we should consider the same emphasis when we’re trying to stop oppression. Regardless of our intentions, sometimes the only impact of calling someone out is that we get to feel like we punished them for what they did wrong.
5
You’re Engaging in Respectability Politics to Police Other People’s Behavior
When that judgment comes in the name of fighting oppression, it feels like self-protection. I want to feel safe from judgment, so I might police other people’s tone or hold them to standards of respectability politics before I accept them as “real” activists. That doesn’t mean you have to put up with people using harmful language. But remember that, just like you became more politically conscious over time, it takes time for other people to learn all the right lingo.
6
You’re Trying to Force Someone to Be Accountable
The pressure of being responsible for someone else’s actions can take a lot out of you – and you shouldn’t have to feel that burden. But there’s a difference between inviting them to make a change and trying to force their hand. But I also know that everyone needs time to learn about each issue. I’d rather take the time to help them understand than punish them for not getting it. So I’m not trying to silence the rage that rightfully shows up when you stand up for yourself and your communities. Instead, I’m saying you deserve to heal from the fear that comes up when you think others will judge you for being an imperfect activist.
But what about the impact beyond that? Have we actually made things better for the people who were harmed?
4
You’re Centering Yourself on Behalf of Another Group
While acting as an ally can come from a good place, it can cross the line into performing activism when it’s more about you proving your allyship than about the group you’re trying to support. Consider what’s motivating you to act as an ally – are you trying to be a perfect ally just for the sake of perfect activism, or are you listening to what’s best for the group you’re standing in solidarity with?
We should do better, and we can do better.
Excerpt from “6 Signs Your Call-out Isn’t Actually About Accountability” by Maisha Z. Johnson on Everyday Feminism
TIPS FOR CREATING AN
INCLUSIVE SPACE
Each of us is responsible for inclusive spaces. Discuss with your E-Board about how to handle problematic language used in agency spaces or events. Ask your Advisor for some strategies for continuing to make your spaces the most inclusive, safe, comfortable spaces they can be!
Tip: Don’t assume you know which pronouns a person uses. Best thing to do is simply ask “What pronouns do you use? I use ____,____,____.” Say This, Not That: Use “y’all” or “friends” when addressing a group, instead of “you guys” or “ladies/gentlemen”. Say This, Not That: Use “Good Morning/ Afternoon/ Evening” or “How are you?” to greet someone, instead of “Hello Sir/ Ma’am”
Did You Know: That it can be hard to hear when lots of people are talking? Be sure to speak into a microphone at large events and ask participants to “stand if they are able” and “introduce” themselves prior to responding to a question so all students can fully participate!
Did You Know: Serif Fonts (such as Times New Roman or Cambria) can be difficult for some people to read. Instead use Non-Serif fonts (such as Arial or Calibri) for agency documents and promotional materials. 20 |All Agency Advance 2016
Tip: Next time you are in your agency space, look around. Could someone using a wheelchair or crutches access all areas?
Tip: Plan out where E-Board and Committee members will be at an event are folks actively welcoming others or clumping together?
What words or phrases do you not want in your agency spaces?
How do you educate others about uninclusive comments or thoughts?
I see my path, but I don’t know where it leads. Not knowing where I’m going is what inspires me to travel it.” — Rosalia de Castro
WHERE YOUR
LEADERSHIP POSITION CAN TAKE YOU
Communication • Leading or contributing at executive board meetings • Communicating with University administrators • Public Speaking at general body meetings, rallies, agency programs, interacting with guests, and speaker introductions • Facilitating small group conversations at events • Professional email etiquette Teamwork in Diverse Groups • Recognizing differences in identities and cultural backgrounds as it relates to representation in decision making • Navigating multiple perspectives within an identity group • Using consensus as a framework for decision making • Understanding how people work together Critical Thinking and Analytical Reasoning • Balancing advocacy, activism, and bureaucratic systems • Recognizing the benefits of advocacy from outside and within a political system • Making tough decisions for the benefit of your organization Applied Knowledge In Real World Setting • Navigating bureaucratic systems • Thinking about issues and consequences from a broader perspective • Listening civilly to people who are in disagreement with you Ethical Judgment and Decision Making • Being good stewards of student allocated funds (Activity & Service Fee funds) • Utilizing feedback from constituents and campus community in programmatic choices and organization governance Complex Problem Solving • Determining course of action in a dilemma • Making Quick decisions during programs and events • Thinking through ideas in a clear and concise manner • Following up on department and university processes while planning events Effective Management • Delegating tasks and following up with group members • Managing multiple perspectives and ideas • Improvising when situations arise • Creating and maintaining a budget, Minute by Minute, and submitting event permits and purchase requests • Organizing office space, communicating with stakeholders and other officers
All Agency Advance 2016 | 21
PLANNING YOUR MONTH
Agencies program, connect, advocate and support students all year long. But agency months are a loved tradition on campus – and gives you the opportunity to really showcase the work you have been doing, encourage others to get involved with your agency, and outreach to other students, faculty and staff. Agency Months include lots of moving parts, and here are some tried-and-true tips to help you prepare. Month programming has been really important to the agencies at Florida State, with lots of money and signature events taking place during each agency month, but remember you do activities all year long. While celebrating an awareness, history, or heritage month, it is important to remember not everything has to happen during that time. It is also good to brainstorm early regarding a theme, the messaging, and what you want the campus community to feel and think at the end of the month!
HAVE YOU COVERED ALL YOUR BASES? QUICK TIPS • Start early (like the semester before)! • Build partnerships with departments on campus and affiliates – leave space for them to program too!
Month programming can be a great way to get lots of people excited and plan some fun events! It is also an important time to educate and connect the campus community together! Month programming should have social, educational, service, and academic components to truly be successful – remember you are programming for the entire campus community and this is a great time to bring people out and connected to your agency! Typical and necessary program types include: • General Body Meeting
• Faculty & Staff Interaction
• Focus on good programs, not just a lot of them!
• Educational Seminars
• Sound Hour
• Interactive Social events
• Community Service Event
• Delegate!
• Guest/Academic/Cool Speaker
• Fitness/Athletic Event
• Meet with your advisor!
• Cosponsored Film with the Student Life Cinema
• Opening/Closing Ceremonies
“Every great dream begins with a dreamer. Always remember, you have within you the strength, the patience, and the passion to reach for the stars to change the world” — Harriet Tubman 22 |All Agency Advance 2016
SCHOOL COMES FIRST Remember once the month gets here, you are still a student first. Be prepared to balance your involvement with your classes.
DON’T FORGET ABOUT How can your agency plan programs to fight injustices in January?
HHM • PM • VM • BHM • WHM • AAHM ENGAGING THE E-BOARD Month programming is all hands on deck! The Month Coordinator should make sure the SURVIVAL GUIDE is created and distributed to all executive board and committee board members at least two weeks before the Month’s Kickoff! The SURVIVAL GUIDE is the one place to look for everything that needs to happen. It should include: • All month events including the plan (minute-by-minute, day-of-show, agenda, etc) for each event • What time E-board is expected to arrive at each event • What time is advertised/doors open for an event • Proper attire for Eboard • Assigned tasks (picking up the food, making the video, greeting guests, serving food, giving out t-shirts, emceeing, working back stage, etc) • ANYTHING that everybody needs to know to make the event successful
“A true leader has the confidence to stand alone, the courage to make touch decisions, and the compassion to listen to the needs of others.” — Douglas McArthur
CAMPUS PARTNERS Departments and Offices on campus plan programs and have resources — think about how you can collaborate with them and use their expertise in your month’s activities.
MARKETING Marketing is an important part of any all events, but especially Month Programming. It is expected that: • Each agency work with Ben to create a calendar of events and a description of the month that is live at least two weeks prior to the month
PASSIVE PROGRAMING
• Flyers be distributed to the residence halls and across campus with calendars of weekly activities, and individual promotions for the largest events • Individual invitations go out to faculty/staff invited to their events at least one month prior to the beginning of the month • Event Permits and Student Publications requests be submitted 3-4 weeks before an event • Work with Student Activities & Guest Services to have a banner displayed in the Union all month long! • Everyone is excited!
Never underestimate the power of passive programing – your website, social media, posters and magazines are all ways to teach and engage the campus community. All Agency Advance 2016 | 23
Programming Checklist Planning events can be some of the most fun ways to be involved with your agency, and help you live out your purpose through bringing people together, educating and building community with them, and providing opportunities to do something new. They also require lots of work! This is a checklist to ensure you cover all your bases – from start to finish of an event!
SEMESTER BEFORE - SIX WEEKS BEFORE EVENT
ONE WEEK BEFORE EVENT Assign tasks to E-board and remind them of their duties Provide E-board with an overview of the event details Pick up any food or supplies for the event
DAY OF THE EVENT Get there early to make sure the room is setup the way you want and the audio/video, and other technology works properly
Brainstorm program ideas Think about the space reserved and what makes the most sense Prepare the event budget
Run through the plan one more time! Create the mood you are looking for The event happens! Remember to smile and engage
Consider what you want people to do or learn at the event! Make sure the date and time you have doesn’t conflict with major campus or other agency events Secure funding (submit necessary requests to treasurers with details about what you want)
Clean the space and reset furniture if you moved it around Ask people for feedback!
AFTER THE EVENT Thank everyone who came to speak or helped out
Make sure the Student Publications design request is submitted (except for fundraising programs)
Turn in your receipts to SGA Accounting ASAP! Write down thoughts for how the program can be better next time and evaluate the event with the board
TWO - FOUR WEEKS BEFORE EVENT Double check you have the space and the setup you want with Guest Services
TIPS FOR EVALUATING PROGRAMS
Complete an Event Permit for your event through Nole Central
Did the program meet your goals?
Submit all necessary Purchase Requests
How did participants respond to the program?
Create a day of schedule for your event
What went well during the program?
Practice what is going to happen to make sure it runs smoothly
What could go better next time?
Distribute flyers in the residence halls and around the Union, pass out handbills at Market Wednesday, and talk about it on social media
24 |All Agency Advance 2016
How was publicity for the program? How many people attended the program? What roadblocks were you not prepared for?
“Everything is worth it. The hard work, the times when you’re tired, the times where you’re a bit sad... In the end, it’s all worth it because it really makes me happy. There’s nothing better than loving what you do.” — Aaliyah
Excuses! Excuses! Excuses! Excuse: “We did that LAST year!” Answer: Repeating programs in moderation is not always bad. Each year there are a new group of students who haven’t been exposed to that particular topic before. It may be a good program for all new people, and it can definitely be improved upon. Run with the successes, but constantly continue to evaluate them as well. E: “No one knows who that is!” A: Big name speakers, well-known faculty, or everyone’s “favorite” presenter don’t always do the best job. Don’t assume that a big name or favorite person will solve your programming problems. Bring in new people so that students can be exposed to different perspectives and styles. E: “I don’t want to fail!” A: Some people are afraid to try a new concept or idea, develop a different type of program, tackle a controversial issue, or step outside of their comfort zone. You are a student leader because we know you can do all of those things! If you don’t try new things, you’ll never learn anything different. Step outside of your comfort zone! E: “They’ve got to be entertained!” A: Too much fluff and not enough stuff will leave your audience with a cavity! Or at least yawning. They will not return to your programs if they don’t feel they’ve learned something valuable. Make sure you have quality, up todate information for them, and have challenged them to look at things differently. Entertainment is good as long as it isn’t the main performer.
E: “We can’t change our plans now!” A: You sure can...so be flexible. Plan early enough so that if something happens, and your speaker has to cancel or you realize you planned a program during the season finale of Scandal (gasp!) you can reschedule or reformat, and not leave yourself in a predicament. BUT, don’t keep putting it off until later for silly reasons….someone will ALWAYS have something else to go to or do. E: “Audience participation CAN’T be planned!” A: Wrong answer! Interactive games, dialogue, index cards with pre-set questions, and exercises can all be planned in a presentation to get even the quietest audience participating and discussing whatever the topic is. A good student leader always has questions ready for a presenter so that the group doesn’t sit in awkward silence. E: “I haven’t heard back from the presenter, so I can’t plan the program!” A: Again, WRONG! If you want a program to happen, you need to be persistent. One phone call doesn’t mean you’re finished. Call every day. Email. Stop by the office. You and only you are responsible for getting it done, and that excuse is never ok. And if you’ve waited until the end of the month to program, you have no one to blame but yourself so plan your programs far in advance. E: “It’s too much to do myself!” A: First, don’t forget that there are other students and staff who can all help program with you (within the scope of the requirements). AND you don’t have to program alone—get your friends to help. You might be surprised what they will do if you only ask for their help. Sometimes the best ideas come from those you’d least expect them from! E: “I’m just going to get past this week, then I’ll plan it. It’s too busy right now.” A: Yeah, I doubt it! Once you put something off, you’ll keep putting it off again and again. Don’t wait too long or the calendar will get full, other stuff will come up, and it’ll never happen. Get going, and you’ll be able to feel relieved that you finished instead of stressed that you didn’t. All Agency Advance 2016 | 25
FINANCES GENERAL GUIDELINES & RESTRICTIONS ON EXPENDITURES Detailed information regarding the general guidelines & restrictions on expenditures can be found in the Finance Code, Student Body Statutes, Chapter 802. 802.4 Accessibility of Meetings & Events (Cannot charge FSU students, events cannot be in a private home, must be advertised) 802.5 Limitation on Outside (non-FSU) Benefits (Cannot use for political activities, nor for community benefit nor donations) 802.6 Acknowledgment of SGA Funding (Must use SGA logo or statement on all sga.fsu.edu/logos.shtml) Online and printed materials Audio and video advertising Printed materials All printed materials and broadcasts expressing a political message 802.7 Personal Gifts (Not allowed) 802.8 Alcohol (Not allowed) 802.9 Stolen property (Must be reported) 802.11 Receipts 811 The Service Funding Act of 2009 (This chapter details the requirements to be under the Student Government Service Council in order to receive funding.) “As you enter positions of trust and power, dream a little before you think.” — Toni Morrison 26 |All Agency Advance 2016
If you have any questions about the vendor process, ask or come see us. We can look up vendors to give you their status. A flyer advertising the event must be uploaded for ALL contractual service request forms. A contractual service in excess of $3,000 must have senate approval via resolution prior to submitting the contract information form in NOLE Central.
Overview of Purchasing Process (Once You Have Received Funding) 1
a. Once your organization has secured funding, submit a purchase request form in Nole Central within the timeline required for they type of purchase b. Must be complete - organization name, vendor info, signatures, event info, and flyer with logos, date, time, and location.
2
a. SGA Accounting Office verifies purchasing prerequisites - forms completed correctly, financially certified leaders, budget in place, money in correct category, no outstanding receipts
3
a. Approvals begin – SGA Treasurer/COGS Deputy Speaker for Finance, Business Manager and University Director of Student Affairs. a. Procurement processes the requisition - creates a purchase order
4
b. Dispatches the purchase order to the vendor c.
5
6
7 8
Notifies the SGA Accounting Office that it is available
a. SGA Accounting Office emails the purchase orders to the organization requestor or financial officer b. Updates NOLE Central and Expenditure Tracking with purchase order information a. Organization prints the purchase order and selects items needed and gives vendor the PO. b. Organization completes the Post Event Evaluation and uploads all receipts within ten (10) days. Faster is better! a.
SGA Accounting Office receives the invoice and sends receipts to Accounts Payables
b. Uploads the receipt to the Organization’s NOLE Central account a.
The faster we pay these vendors, the more likely they will continue to take purchase orders!
Purchase Request Timeline Florida State University Student Government Association 12
SGA Financial Manual • 2016 – 17
Established Vendor
Potential Vendor
Line Item Purchase
15 business days prior to purchase/event date
20 business days prior to purchase/event date
Blanket Request
15 business days prior to purchase/event date
-
Contractual Service
15 business days prior to purchase/event date
30 business days prior to purchase/event date
Interdepartmental Requisition (IDR)
15 business days prior to purchase/event date
-
Non-U.S. Citizen / Non-resident Alien
-
30 business days prior to purchase/event date
Please do not request the SGA Accounting Office to expedite your paperwork. Poor planning on your part does not constitute an emergency on ours. After obtaining the goods/services, your organization must submit the receipt or invoice from the vendor to the Post Event Evaluation within ten (10) days of the purchase. This is to ensure the vendor receives payment in a timely fashion.
Ordering from Potential Vendors An organization may purchase from any vendor as long as the items being purchased are not under FSU contract and the vendor completes and certifies relevant federal reporting requirements to include that there are no conflicts of interest and no employee-employer relationships between the vendor and the University or FSU department.
“A leader is best when people barely know he exists, when his work is done, his aim fulfilled, they will say: we did it ourselves.” — Lao Tzu All Agency Advance 2016 | 27
Contractual Service
15 business days prior to purchase/event date
30 business days prior to purchase/event date
Interdepartmental Requisition (IDR)
15 business days prior to purchase/event date
-
Non-U.S. Citizen / Non-resident Alien
-
30 business days prior to purchase/event date
When to Go to Student Senate
Your organization will need to attend a Student Senate meeting if:
Please do not request the SGA Accounting Office to expedite your paperwork. Poor planning onplan youron part does not constitute emergency on ours. • You having a plated dinner an • You want to host an event off-
• Your RSO needs money campus • Your RSO wants to go on a trip your organization • You needmust money to host After obtaining the goods/services, submit theareceipt or • invoice You want spend over onEvent Evaluation program within ten (10) days of the fromto the vendor to $3,000 the Post a contractual purchase. Thisservice is to ensure the vendor receives payment in a timely fashion.
Ordering from Potential Vendors An organization may purchase from any vendor as long as the items being purchased are not under FSU contract and the vendor completes and certifies relevant federal reporting requirements to include that there are no conflicts of interest and no employee-employer relationships between the vendor and the University or FSU department. You may contact the SGA Accounting Office to inquire if a vendor is already in our system. Common vendors that DO NOT accept purchase orders: Best Buy, JoAnn’s, Home Depot, Target, Walmart, Party City, Sam’s Club, and Michael’s Arts & Crafts.
Ordering from Existing Vendors Grocery Store Vendors and Food Service Establishments - At the present time the only four grocery stores we will issue purchase orders for are Winn Dixie on West Tharpe Street, Publix at Ocala Corners, New Leaf Market, and Costco. Choose a blanket as the type of purchase when purchasing grocery items such as food, drink and paper products (napkins, plastic utensils).
Potentially hazardous foods such as foods that can spoil or need preparation (meats, milk, mayo, packaged luncheon meats, frozen entrées, etc.) require preparation in a kitchen approved by the local health authority. If your organization plans to prepare such foods, you must reserve the kitchen at The Center for Global Engagement. Office Supply Vendor - Office Depot is the only authorized vendor for Florida State University Student Government Association 13 office supplies. They Manual have the state SGA Financial • 2016 – 17 contract and, therefore, if a student organization wishes to request a purchase order for office supplies, it must be for Office Depot. By purchasing under Office Depot, you will receive a discounted contract rate. The login page can be reached at business.officedepot.com. Office machines such as printers, calculators, and copiers are not considered office supplies.
Office supplies must be submitted as a line item request. The following user ID and password will allow you to browse Office Depot’s website and select the items you wish to purchase: URL: business.officedepot.com Login name: FSU [space] NOLES Password: GONOLES “Leadership should be born out of the understanding of the needs of those who would be affected by it.” — Marian Anderson 28 |All Agency Advance 2016
Print a copy of your selection and upload it with your purchase request. SGA Accounting Office will then place your order, and your items will be delivered to the SGA Accounting Office, Room A209, Oglesby Union (except for Student Publications, College of Music, Senate, Executive, and V-89). Once the items are received, the Accounting Office will notify your organization to retrieve them. T-Shirts and Promotional Items Vendors - All promotional items (such as pens, cups, etc.) must contain the SGA logo, which can be found on the SGA website, http://sga.fsu.edu/logos.shtml. T-shirts must include the SGA logo or the phrase “Paid for by SGA” or “Funded in part by SGA.” For graduate organizations, t-shirts must include the COGS logo, “Paid for by COGS” or “Funded in part by COGS.” If you choose to include the SGA logo the shirts must be purchased from a licensed vendor. If you choose one of the phrases, the shirts can be purchased
receive a discounted contract rate. The login page can be reached at Print a copybusiness.offi of your selection and upload your purchase request. SGA Accounting cedepot.com. Offiit cewith machines such as printers, calculators, and Office will then place your and your items will be delivered to the SGA Accounting copiers are not order, considered office supplies. Office, Room A209, Oglesby Union (except for Student Publications, College of Music, Senate, Executive, and V-89). Once the items are received, the Accounting Office will notify your organization to retrieve them. T-Shirts Promotional Items Vendors - All promotional items (suchpassword as pens, Office supplies must and be submitted as a line item request. The following user ID and etc.) must SGA logo, whichthe canitems be found on to thepurchase: SGA website, will allow youcups, to browse Officecontain Depot’sthe website and select you wish http://sga.fsu.edu/logos.shtml. T-shirts must include the SGA logo or the phrase “Paid for by SGA” or “Funded in part by SGA.” For graduate organizations, URL: business.officedepot.com t-shirts must include the COGS logo, “Paid for by COGS” or “Funded in part by Logintoname: NOLES COGS.” If you choose includeFSU the[space] SGA logo the shirts must be purchased from a licensed vendor. If you choose one of the phrases, the shirts can be purchased Password: GONOLES from any vendor as long as the vendor accepts purchase orders. Print a copy of your selection and upload it with your purchase request. SGA Accounting Screen Office will then place Printers your order, and your items will be Awards/Promotional delivered to the SGA Accounting Office, Room A209, Oglesby Union (except for Student Publications, College of Music, Full Press 222-1003 Artistic Glass 663-8185 Senate, Executive, and V-89). Once the items are received, the Accounting Office will Clothesline 877-9171 (Chattahoochee) notify your organization to retrieve them. Character Lines 459-9653 Awards4U 656-8445 T-Shirts and Promotional Items Vendors - All promotional items (such as pens, T-Formation 574-0122 Gallery Graphics 942-7525 cups, etc.) must contain the SGA logo, which can be found on the SGA website, Garnet and Gold 878-5623 T-shirts must include the SGA logo or the phrase http://sga.fsu.edu/logos.shtml. “Paid for by SGA” or “Funded in part by SGA.” For graduate organizations, Printing andinclude Copying - The logo, UPS “Paid store for located in the Oglesby Union t-shirts the COGS COGS” or “Funded in partwas by When must ordering t-shirts, it is important toby get sizes that are awarded the contract toinclude operate the campus copy center and post officefrom and COGS.” If you choose to the SGA logo the shirts must be purchased inclusive to the campus community, at least sizes S-2XL. off ers copying, mailing, shipping Under new agreement, the a licensed vendor. If you and choose one ofservices. the phrases, thethe shirts can be purchased store any willvendor now handle and stationery orders submit (including 1. A representative fromalso your Recognized Student Organization a from as long as thedigital vendorprinting accepts purchase orders.should business cards) that previously wouldwhere have been by Printing Services. request by Friday at 12:00 p.m. outlining your completed organization will be spending Typical T-Shirt Breakdown the requested money. Small 24% Screen Printers Awards/Promotional For printing services you need to complete a line item purchase request form and obtain Medium 32% Full Press 222-1003 Artistic Glass of costs 663-8185 a printing quote. The quote must three contain a completequotes description. Description should 2. Your proposals must include competitive and supporting Large 32% include: quantity, size of stock, type and weight of stock, color of ink, color of stock, information to receive funding. Clothesline 877-9171 (Chattahoochee) number of folds, number of pages, as well as the amount and type of composition. Note: X-Large 10% Character 459-9653 Awards4U 656-8445 OnlyPAC/RTAC orders toLines the UPS Store campus are authorized. A justifi cation must 3. hearings occur on at the beginning of each week during theand fallquote and spring XX-Large 2% T-Formation 574-0122 Gallery Graphics 942-7525 be provided to request the use of an off-campus vendor. semester.
Overview of the Allocation Committee Process
Garnet and Gold 878-5623 All printed materials using SGA funds must haveyour the SGA logo, which be to found 4. A financially certifi ed representative from organization will can need be at in http://sga.fsu.edu/logos.shtml, “Paid for by SGA,” or “Funded in part by SGA” ; this attendance at the hearing to answer any questions concerning your request. Printing and Copying - The UPS store located in the Oglesby Union was includes flyers, posters, and awards. awarded thebanners, contract websites, to operateclothing, the campus copy center and post office and 5. Once the PAC/RTAC hearing is complete, the respective chair presents request(s)the to offers copying, mailing, and shipping services. Under the newthe agreement, the Finance for review. Next, the printing Finance Committee reviews the request(s) storeCommittee will now also handle digital and stationery orders (including Florida State University Student Government Association 14 and/or approval. Finally, the Finance Committee Chair carries the for amendments SGA Financial Manual • 2016 – 17 business cards) that previously would have been completed by Printing Services. Committees’ suggested allocation to Senate on Wednesday evening at 7:30 p.m.
KEEP COSTS LOW Screen Printed T-Shirts have an additional cost for every additional individual color added. To keep costs low, ask yourself: “can you live without this color?” Also, bright shirts are cheaper to print on than darker shirts. Choosing the right color shirt can go a long way in terms of your t-shirt design.
For printing services you need to complete a line item purchase request form and obtain 6. Senate quote. will then decide to must allocate, amend, or reject the expenditures. a printing The quote contain a complete description. Description should include: quantity, size of stock, type and weight of stock, color of ink, color of stock, 7. If youofreceive funds, you must submit your request Central within number folds, number of pages, as well as thepurchase amount and type in of Nole composition. Note: week.to the UPS Store on campus are authorized. A justification and quote must Onlythe orders be provided to request the use of an off-campus vendor. If Friday is a holiday, then the funding request must be submitted by the close of business PAC/RTAC process Thewhich organization then All printedThursday. materialsThe using SGA funds must allocates have the funds. SGA logo, can be will found at need to follow the process of the“Paid purchase/travel request in NOLEinCentral toSGA” spend; this the http://sga.fsu.edu/logos.shtml, for by SGA,” or “Funded part by funds. You must spend banners, the fundswebsites, in the category requested and proscribed by Senate. includes flyers, posters, clothing, and awards. Florida State University Studentstill Government Association Graduate or athletic organizations, although regulated by student statutes, 14 SGA Financial Manual • 2016 – 17 are put under COGS or the Sports Club Distribution Council (SDC) respectively. The guidelines for each are different. For more information for COGS, please visit http://sga.fsu.edu/cogs-funding.shtml and for more information for the Sports Club Distribution Council (SDC), please visit http://campusrec.fsu.edu/archive/ sportclubs/sportclubprogram.shtml
Your A&S Fee Recipient Responsibilities •
Every student director/president and financial officer is required to complete the Online Financial Certification and the Authorized Statement of Understanding Signature List at https://fsu.qualtrics.com/SE/?SID=SV_dmTVr8qv50EY0zX
•
Anyone who spends SGA funds is responsible for reading and understanding the SGA Finance Code, Chapter 800 located at http://sga.fsu.edu/statutes/statutes.pdf
“Don’t be afraid of your fears. They’re not there to scare you. They’re there to let you know that something is worth it.” — C. JoyBell C. All Agency Advance 2016 | 29
Congratulations! You have received funding from SGA. Now it is time to submit your purchase request.
What is a budget plan? • A tool for planning and tracking your Agency’s funds • A guideline describing your Agency’s future goals regarding finances within a set period of time • A detailed statement of your Agency’s estimated income and expenses • A historical record of your Agency’s activities during a certain period
What can a budget plan do? • Help your Agency use funds efficiently and appropriately • Provide accurate information to adjust, analyze, and evaluate programs and activities • Keep a historical reference to be used in future planning • Aide with effectively managing your time and resources
PLANNING YOUR
BUDGET
Creating a budget plan is a helpful way to ensure you are spending all of your allocated funds and that you have enough to do the things you want.
DID YOU KNOW? Students pay $12.86 in activity and service fees (A&S) for every credit hour in which they are enrolled.
Remember to plan ahead when moving money between budget categories. Senate bill is required to move budget and requires 2 weeks!
How do you develop a budget plan? • Begin preparations as soon as your board is set and you know your SGA budget • Prepare an outline of your Agency’s annual events and other planned activities for the coming year • Review your available funds including SGA allocated as well as self generated funds • Rank events and programs in order by their relative importance (i.e. Guest speakers, signature events, heritage month activities, Homecoming, etc.) • Collect price quotations on big expenditures like guest speakers, performers, and off campus venues. Remember to delegate responsibilities to e-board members. • Outline projected numbers per category in a spreadsheet. Be sure the budget is flexible to anticipate any events that may have been overlooked. Give yourself a cushion • Share the budget with your Agency executive board and advisors • Use this to help you plan your budget presentation for the next fiscal year. 30 |All Agency Advance 2016
How do we manage a budget? • Keep an accurate log of all transactions. Nole Central can help with this, but be sure to log all purchase requests and expenditures on an internal document. • Share the balance of each budget category at every e-board meeting • Assess the budget regularly and adjust when necessary
All Agency Advance 2016 | 31
AGENCY 2016
$20,300.00 Expense Budget
$100.00
10/22/16
-
$150.00
3/21/17
Food Actual $3,300.00
Clothesline Office Depot Comcast Crestline
Hotel Marriott Rental Car Enterprise Registration Cool Conference
Tailgate Food Publix Tailgate Games Walmart Tailgate DJ DJ Tha Kid
CLSC
3/5-7/17 3/5-7/18 3/5-7/19
10/15/16 10/15/16 10/15/16
5/8/17
$4,750.00
$200.00 $500.00 $1,200.00
$1,200.00 $400.00 $400.00
$150.00
$800.00
$150.00
10/15/16 10/15/16
Food Aramark Decorations Party City
Amazing Person Greater Talent Network
$500.00
$418.75
-$175.21 -$480.52 -$1,150.92
-$1,176.99 -$370.50 -$400.00
-$143.75
-$800.00
-$128.13
$3,250.00
$250.00
$1,750.00
-$147.29
$206.67
-$233.16
-$1,655.73
-$195.54
-$125.16
-$147.29
-$147.29
-$147.29
-$147.29
-$147.29
Contr. Budget
$9,800.00
$300.00
$7,000.00
$2,500.00
9/14/16
Contr. Actual
AMOUNT
MOVED FROM
$200.00
-$300.00
-$7,000.00
-$2,500.00
$10,000.00
$2,000.00
$1,000.00
$1,000.00
Cloth & Aw. Budget
$2,000.00 Expense
$37.29
-$987.55
-$975.16
$2,000.00
Cloth & Aw. Actual
Cloth & Aw.
MOVED TO
How to Use this Form 1. Input your allocated budget amounts in the space provided in the top left corner of the spreadsheet. 2. Input the corresponding numbers in the top cell of the "...Actual" column for each budget type 3. Outline your organization's expenses on the left side of the spreadsheet, keeping in mind large budget areas and annual events. 4. Write the budget number your organization plans to use in the corresponding "...Budget" column. The total will automatically add up at the bottom of the sheet. Be sure your budget total does not exceed your allocated amount for that category. 5. After each purchase, input the ACTUAL cost of that line item with a negative sign (-) placed in front of the number. Your remaining budget for that category will be posted at the bottom of the sheet. NOTE: If a request was not carried out, it is imperative that the Treasure update the SGA Accounting office to cancel the
TOTAL
MISCELLANEOUS Tank Tops Office Supplies Cable (2 TVs,12 months) Giveaways
TRAVEL Conference
COMMITTEES/EVENTS Affiliate Events Social Events
CO-SPONSORSHIP Leadershape
Closing
Speaker
Educational Program Banquet
-$500.00
$200.00
2/15/17
$150.00
2/1/17
2/15/17
-
-$95.22
2/22/17
Selma ASLC
Clothesline
T-shirt
Movie
Chicken Salad Chicks
Food Publix
2/1/17
$100.00
10/10/16
Decorations Oriental Trading
$250.00
10/10/16
Decorations Shindigz
10/10/16 -$215.77
$150.00
2/16/17
Hitch & Trailer UHAUL
Faculty & Staff Mixer
Opening
MONTH
-$95.16
$150.00
1/18/17
10/10/16
Float
Walmart
Costco
March
$150.00
11/15/16
10/8/16
10/7/16
$150.00 $150.00
Food Budget
9/7/16
Banner Supplies
Costco
February
$5,000.00
Expense Actual
$230.22
10/6/16
10/10/16
Costco
January
Event Date
HOMECOMING
Costco
Amazing Speaker Greater Talent Network
Food Costco
Costco
Company/Organization
November
October
September
GENERAL BODY MEETINGS
BUDGET
EXPENSES
TOTAL Spending Budget
$0.00
$10,000.00 Share Night - Chipotle
DATE
SGA Allocated Budget - Clothing & Awards
SGA Allocated Budget - Contractual
MONEY TRANSFERS AMOUNT RAISED
$3,300.00 EVENT
SGA Allocated Budget - Food
DATE
$7,000.00 FUNDRAISING INCOME
SGA Allocated Budget - Expense
$0.00 $3,500.00
SGA Budget - Wages (not included in TOTAL)
Self Generated
ALLOCATED BUDGET/REVENUE
MARKETING STUDENT PUBLICATIONS Student Publications provides free color printing and free graphic design services for all requesting recognized student organizations. We can provide the following services, including, but not limited to: • • • • • •
Business Cards Flyers Handbills Posters Banners T-Shirt Designs
• • • • •
Logos Buttons Invitations Programs/Booklets Event Photography
Student Publications can provide these services, so long as your organization’s event meets these requirements: Does not promote fundraising
Does not promote events held at private residences
Does not require a fee or donation to participate in or attend an event
Organizations must provide the following paper in order to print: “No matter what happens, or how bad it seems today, life does go on, and it will be better tomorrow.” — Maya Angelou 32 |All Agency Advance 2016
Roll of Paper HP1412A (or HEW1412A) 24’’x100’
Ream of Paper 0393122 (Office Depot Item Number) 8.5’’x11’’, 500 sheets Hammermill Premium Multipurpose Paper (24LB, 97 Brightness)
DESIGN/PRINT TIMELINE 1
Finalize Event Date, Time, and Location
2
Submit design request at: sga.fsu.edu/student-pub.shtml 15 Day Turnaround
3
First Draft and Revisions Revision requests turned over after 24 hours at earliest Maximum three (3) content revisions. For complete revisions, repeat step 2. Final Draft
5
Request to Print (Tell us Quantities and Sizes) Same day or overnight Printing, Cutting, Folding, and Assembling.
7
Digital Final Draft Submitted to Agency
Pick-Up
Uploaded to SGA Website
Student Publications graphic designers are students too. Be sure to give them plenty of heads-up notice for any design job you need to get done. As a rule of thumb, we ask that all organizations give Student Publications 15 days notice.
UNIVERSITY CALENDAR
4
6
PLAN AHEAD!
Uploaded to SGA Social Media Accounts
Uploaded to University Calendar (once EP is approved)
PHOTOGRAPHY TIMELINE 1
Finalize Event Date, Time, and Location
2
Your agency must obtain publishing consent from all participating parties in order for events to be photographed
3
Submit photography request at: sga.fsu.edu/student-pub.shtml
Events submitted to the University Calendar require a solidified end time/date and a description. Be sure to provide this prior to submitting.
BE REALISTIC If you’re going to print out 300 handbills, be sure your fellow students are ready to cut and pass out all 300. We do not like wasting resources, so always think twice before you ask us to print. When in doubt about how much to print, feel free to ask us!
7 Day Advance Notice
4
Student Publications checks Photographer Availability Considers priority events and class schedules. If students can or cannot attend, they will notify you via email in advance. There are no guarantees.
5
Photographer(s) attend event based on availability
6
Photographer(s) edit photos taken 7 Day Turnaround
7
Uploaded to SGA Social Media Accounts
Burned to data DVD for your use
DON’T FORGET THE EVENT PERMIT! Event permits are required for accounting and reserving space. Before submitting your request, remember to fill out your event permit! All Agency Advance 2016 | 33
HOW DOES
Printing Work? WHAT WE NEED Date Time Location
PUB TIMELINE
Idea
45 - 90 Days in Advance Teasers/Save the Dates
most This is an import t!
30 - 45 Days in Advance Invite Faculty & Staff Printed Publication
WHAT YOU NEED
14 - 45 Days in Advance Promote and Respond via Social Media Remind about RSVPing
Housing........................................................ 170 Flyers DSA Marketing.............................................. 10 Flyers Tabling Regular Events ��������������������������50 Handbills Tabling Larger Events....................100-150 Handbills Tabling Involvement Fairs..........200 - 300 Handbills
During the Event Encourage Shares via Social Media
Don’t overdo it! Remember that your organization will be responsible for distributing and cutting your prints, so print what you need. Student Publications can always print more at a later date.
80/20 SOCIAL MEDIA
WORK FLOW 80% SHARING & RESPONDING
• • • • • •
Post text, photos, videos, news, and information Respond to conversations Offer tips and suggestions Monitor related tags and keywords Outreach to other related organizations SHARE CONTENT!
20% SELF-PROMOTIONAL • • •
Plan, write, and publish posts Create original graphics Start conversations and inform
34 |All Agency Advance 2016
After the Event Invite to Attend Next Year’s Event Follow Up via Internet Breathe, and Plan Next Event
THE COSTS ADD UP! Student Publications is a great resource for Agencies as they get the word out about their organization’s events. While it is “free” to print with Student Publications, there are costs associated with using this resource. Keep in mind the time it takes the designer to create your materials and the cost of supplies like paper and ink.
$0.15 $25.50 $153.00 $7.20 $540.00 $764.33 $16,644.00
for one page for 170 prints in Housing for pubbing six events in Housing for this one book for all books in this conference average each agency spent in ‘15-‘16 for all print jobs in ‘15-‘16
SHOUT IT
OUT
AGENCY WEBSITES
Student Government Association houses the websites for all agencies. These pages contain current information of your e-board, events, and how to get involved. Need to make any updates or changes? Feel free to contact the web designer, Ben Young at byoung@fsu.edu.
SOCIAL MEDIA Social Media is a great outlet for not only reaching students, but continuing the conversation and engaging students. Remember, engagement has a higher pay-off than exposure. The most critical part in marketing is after the fact, not before, so remember to follow-up! Utilize your social media effectively, and make sure that your whole organization is involved, not just a few select e-board members.
REMEMBER There are more ways to getting your message out than a printed flyer. The conversation should continue even after the event. Here are some ways Student Publications can help you achieve your marketing goals.
PHOTOGRAPHY SERVICES Student Publications houses student interns with a focus on photojournalism. Based on student schedules, we try our best to send our photographers to all agency events. In addition, we include these photographs on a variety of publications. In addition, professional head shots can be taken by Ben Young in A205J. Be sure to schedule an appointment if you need several head shots.
PUBLICATION SERVICES SGA Today is a publication that Student Publications produces. SGA Today covers events, accomplishments, and milestones of student organizations. Interested in getting featured? Contact Tony Nguyen at tmnguyen@fsu.edu.
QUALTRICS FORMS Qualtrics are online surveys that can send results straight to your email. Useful applications include RSVPing for an event or filling out a questionnaire. For more information about this service, contact Ben Young at byoung@fsu.edu.
“At the end of the day, it’s not about what you have or even what you’ve accomplished. It’s about what you’ve done with those accomplishments. Its about who you’ve lifted up, who you’ve made better. It about what you’ve given back” — Denzel Washington All Agency Advance 2016 | 35
POSTING
& OTHER ADVERTISING AVENUES
Most Common Pubbing Opportunities Residence Life (University Housing) - FREE! Askew Student Life Building | (850) 644-2863 housing.fsu.edu/Future-Residents/Residence-Life-Staff Organizations are responsible for bringing 170 flyers to the Residence Life office at least one week before the event. The flyers will be posted on every floor of each residence hall by a Residence Assistant for over 6,000 students to see! Best for: GBMs, Month Events, Weeks, Large Events, Educational Programs DSA Marketing & Communications Office - FREE! Oglesby Union 330 | (850) 645-9850 union.fsu.edu/marketing Organizations are responsible for bringing 10 printed flyers to the DSA Marketing Office at least one week. The flyers will be posted on both campus kiosks and glass cases around the Oglesby Union.Over 2,600,000 people visit the union each year! Best for: GBMs, Month Events, Weeks, Large Events Market Wednesday Student Activities Center, SOAR Board Student Activities Center, Oglesby Union A305 | (850) 644-6673 | sac@admin.fsu.edu union.fsu.edu/market-wednesday Student organizations can reserve a table for Market Wednesday each week beginning Thursday for the upcoming Market Wednesday event.. The event is held at the Oglesby Union Courtyard every Wednesday, between 10:30am-1:00pm. Organizations can also reserve sound hour from 12:00pm-12:30pm or 12:30pm-1:00pm. Best for: Handbills, meeting people, sign ups Active Distribution Legacy Walk Between the Integration statues and the end of Bellamy, organizations can actively distribute handbills to anybody passing by. Organizations are responsible for cleaning up any flyers left on the ground. Appropriate for general exposure or advertising an event. “For me, I am driven by two main philosophies: know more today about the world than I knew yesterday and lessen the suffering of others. You’d be surprised how far that gets you.” — Neil deGrasse Tyson 36 |All Agency Advance 2016
Chalking Student organizations may chalk in designated areas using powder-based chalk sticks to promote an event/activity with dates, times, location, and the sponsoring organizations. Locations are located on this map: posting.fsu.edu/chalking
The following are a list of all locations students can post, along with information on how to make use of them. These are great opportunities to get the word out about your group and upcoming events.
Most Common Pubbing Opportunities (cont.) Student Life Center – Theater Student Life Center Contact Laura Hicks at 850-644-4462 | lchicks@fsu.edu movies.fsu.edu/content/download/293199/1997499/file/SLC%20 Slideshow%20Policy.pdf Organizations can purchase advertising space prior to movies in the SLC. Ads have an average exposure of 2,000 students per week, and are shown twice in the half-hour before the movie. Ads must be formatted 14.222 x 7.694 inches at 72 dpi. For pricing and more information, visit the link above.
Other Advertising Options for Months and Signature Events Table Tents Dining Halls and Union Food Court Scott Aebersold | 850-645-1998 | aebersold-scott@aramark.com Up to 300 table tents can be placed on the dining tables of the Suwannee Room and Fresh Food Company, as well as the Union Food Court. Students are responsible for putting out as well as picking up table tents. Table tents must be approved and reserved in advance and are up for no more than one week. Consecutive weeks are not permitted. Students are also responsible for replacing any damaged table tents. Table tents that are not retrieved by the end of the week will be disposed of. Banners Guest Services Contact William Thomas | 850-644-6083 | wgthomas@fsu.edu union.fsu.edu/guestservices/terms-and-conditions Student organizations may request up to one vinyl or nylon 4’x6’ or 4’x8’ banner to be put up in the East Courtyard of the Oglesby Union (near Moore Auditorium). Banners are put up for a week and taken down every Friday. Banners can be purchased through a variety of vendors, such as UPS Store, Target Copy, or Fast Signs. General promotion of the organization is appropriate. Transportation – Buses Star Metro Contact Chris Geib at 850-363-0955 | cgeib@oncityadvertising.com Student Organizations can purchase Star metro advertising on the ceiling or behind the driver, for long term projects, particularly for the Seminole Express. For more information and pricing plans, contact Chris Geib.
“Face your fears; live your passions, be dedicated to your truth.” — Billie Jean King All Agency Advance 2016 | 37
Important Resources Throughout the year there will be lots of people on campus that help you and your agency be successful. These are some of the most common folks contacted for planning events, booking space, looking for co-sponsorship opportunities, or registering for Sound Hour and Market Wednesday! Your Agency Advisor can always help connect you to others across campus to! Everyone is ready to help!
Reserving Space Guest Services (Union, SSB, ASLC) Reservations for the upcoming semester open the first week of April and November. Visit reservations.dsa.fsu.edu/ to make your reservation. For more information, contact: Will Thomas Guest Services, Student Program Coordinator wgthomas@fsu.edu 850-644-6083 Globe Reservations for the upcoming semester open one month before the start of the semester. Visit reservations.dsa.fsu.edu/ to make your reservation. For more information contact: Jesse O’Reilly Scheduling Coordinator jloreilly@fsu.edu 850-645-9779 Academic
Important Resources Nole Central (RSO Profile) studentgroups.fsu.edu Nole Central is the online system where RSOs keep their organizational rosters, financial information, and is a great resource for students to find your Agency. This is also the system used to updated recognition each year, submit purchase requests, and complete Event Permits. You can event contact members! For questions or help, contact: Carolyn Harris Asst. Director, Student Affairs-SGA cjharris@fsu.edu (850) 644-4850 Event Permits studentgroups.fsu.edu Every event on campus needs an Event Permit submitted through Nole Central two weeks to one month prior to the event. For issues or questions, contact: Dorsey Spencer Assoc. Director, Student Activities Center dspencer2@fsu.edu (850) 644-6454 38 |All Agency Advance 2016
To reserve space in academic buildings, please contact: Jamira Napier-Lanh Guest Services, Union Activities Specialist jnapierlanh@fsu.edu 850-644-8431 Outdoor Campus Spaces Other space for programming include Langford Green and Landis Green, but have special rules. Talk with your advisor for more information. Campus Recreation (The Rez, IM Fields) campusrec.fsu.edu For information about reserving the IM Fields, contact: Mike Collins Assistant Director, Competitive Sports & Facilities mjcollins@fsu.edu (850) 644-7699 For information about reserving facilities or services at the FSU Rez, contact: Jen McKee Assistant Director, Rez Operations & Risk Management jmckee@admin.fsu.edu (850) 645-0283
Co-Sponsorship Opportunities Club Downunder/Union Productions up.union.fsu.edu
Center for Health Advocacy & Wellness chaw.fsu.edu
To utilize Club Downunder (CDU) or to rent the popcorn machine, cotton candy machine, and/or snow cone machine, contact:
For information about collaborating for programs involving sexual health, contact:
Nicole Torres Union Productions Co-Sponsorship Chair upcosponsor@fsu.edu (850) 644-3159 Campus Recreation - Fitness Classes To host an event with certified fitness instructors contact: Lynn Grasso Assistant Director, Fitness Programs lgrasso@fsu.edu (850) 644-0546 Student Life Cinema movies.fsu.edu To discuss co-sponsorships involving movie screening or gaming at the Cyber Cafe, please contact: Amie Runk Student Program Coordinator, Askew Student Life Center arunk@admin.fsu.edu (850) 644-4504 Center for Leadership & Social Change thecenter.fsu.edu The CLSC offers opportunities to collaborate on community service, cultural programming, and ServScript. Talk with your advisor to discuss who may be best to contact for your programming idea.
Rose Rezaei Asst. Director, CHAW rrezaei@fsu.edu (850) 645-4868 For information about collaborating on programs involving power-based personal violence, including sexual violence, contact: Kori Pruett Sexual Violence Prevention Coordinator kpruett@fsu.edu (850) 644-4039 University Counseling Center counseling.fsu.edu For information regarding collaborations or presentations about mental health, refer to the Outreach & Presentation page and request a presentation. counseling.fsu.edu/outreach-andpresentations/ Sustainable Campus To learn more about how to make your events and programs more environmentally friendly, contact: Elizabeth Swiman Director of Campus Sustainability eswiman@fsu.edu 850-645-0395
All Agency Advance 2016 | 39
GETCONNECTED EXECUTIVE BRANCH
@fsusga
fsusga
@fsusga
Student Body President
Nathan Molina
nmm13@my.fsu.edu
fsusgapresident@admin.fsu.edu
Student Body Vice President
Valerie Shallow
vps13@my.fsu.edu
fsusgavicepresident@admin.fsu.edu
Student Body Treasurer
Ayele (Lee) Gibson
ajg13e@my.fsu.edu
sgatreas@admin.fsu.edu
Student Senate President
Wilkerson Joseph
wj15b@my.fsu.edu
sgaspres@admin.fsu.edu
Student Senate Pro Tempore
Megan Hughes
mh13u@my.fsu.edu
sgasenateprotem@admin.fsu.edu
LEGISLATIVE BRANCH
ASIAN AMERICAN STUDENT UNION
@fsuaasu
fsuaasu
@fsuaasu
fsuaasu
fsuaasu@gmail.com
Director
Samantha Jo Moncerate
ssm13@my.fsu.edu
fsuaasu.director@gmail.com
Assistant Director
Tejika Baweja
tb14b@my.fsu.edu
fsuaasu.assistantdirector@gmail.com
Treasurer
Aamena Ahmed
aa13ag@my.fsu.edu
fsuaasu.treasurer@gmail.com
Secretary
Tiffany Dawn Reyes
tdr14b@my.fsu.edu
fsuaasu@gmail.com
Programming Coordinator
Rosalyn Chen
rc14e@my.fsu.edu
fsuaasu.programming@gmail.com
Public Relations
Stephanie Lee
ssl16b@my.fsu.edu
fsuaasu.pr@gmail.com
Education Coordinator
Lindsey Slater
lms13t@my.fsu.edu
fsuaasu.education@gmail.com
BLACK STUDENT UNION
@fsu_bsu
fsu_bsu
@fsu_bsu
fsubsu
fsublackstudentunion@gmail.com
President
Rashard Johnson
rdj13@my.fsu.edu
fsublackstudentunion@gmail.com
Vice President
Mone't King
mdk13@my.fsu.edu
fsublackstudentunion@gmail.com
Secretary
Diamond Hill
ddh14c@my.fsu.edu
fsublackstudentunion@gmail.com
Treasurer
Felix Pendleton Jr
fp13b@my.fsu.edu
fsublackstudentunion@gmail.com
COBOL Directors
Andrew Melville
abm14d@my.fsu.edu
bsucobol@gmail.com
COBOL Directors
Jaszmyn Wilson
jdw15c@my.fsu.edu
bsucobol@gmail.com
Community Service
Robert Jackson
rj15b@my.fsu.edu
fsubsucommserv@gmail.com
Community Service
Paris Jennings
paj14b@my.fsu.edu
fsubsucommserv@gmail.com
Community Service
Lachante Bentley
llb15b@my.fsu.edu
fsubsucommserv@gmail.com
Fundraising & Sponsorships
Imelda Theodre (Mel)
it15b@my.fsu.edu
Fundraising & Sponsorships
Khalil Lewis
kgl14c@my.fsu.edu
Greek Relations
Amber Roach
aer14c@my.fsu.edu
Health & Athletics
Ja'Vail Lewis
jrl15b@my.fsu.edu
bsuathletics1112@gmail.com
Health & Athletics
Beveline Moisses
bgm15@my.fsu.edu
bsuathletics1112@gmail.com
Homecoming
Maurice McDaniel
mam14e@my.fsu.edu
fsubsuhomecoming@gmail.com
Homecoming
McKenzie Isom
mei13@my.fsu.edu
fsubsuhomecoming@gmail.com
Incite
Patrick Hinson
pch15@my.fsu.edu
bsuincite@gmail.com
Incite
Mayshaunt Gary
mag15m@my.fsu.edu
bsuincite@gmail.com
Master Coordinators
Marcus Latimer
mkl13@my.fsu.edu
fsubsumastercoordinators@gmail.com
Master Coordinators
Tselote Holley
th15c@my.fsu.edu
fsubsumastercoordinators@gmail.com
Membership
Alexis Richardson
acr15c@my.fsu.edu
bsumembership@gmail.com
Membership
Brandon Brown
bjb15b@my.fsu.edu
bsumembership@gmail.com
Political Education
Kevin Jean-Pierre
krj15@my.fsu.edu
bsuacademicsandeducation@gmail.com
Political Education
Tatianna Smith
tjs15c@my.fsu.edu
bsuacademicsandeducation@gmail.com
PR & Marketing
Julia Jordan
jaj15b@my.fsu.edu
fsubsupr@gmail.com
PR & Marketing
Ki-mani Ward
ktw15@my.fsu.edu
fsubsupr@gmail.com
Professional Development
Mikayla McGhee
mkm14c@my.fsu.edu
bsulead@gmail.com
Professional Development
Maurice Wedderburn
mw15b@my.fsu.edu
bsulead@gmail.com
Socials & Events
Valeria Lake
vvl14@my.fsu.edu
fsubsu.socialsevents@gmail.com
Socials & Events
Taylor Knight
tjk15b@my.fsu.edu
fsubsu.socialsevents@gmail.com
1bsuambassador@gmail.com
BSU Ambassador
Greek Relations
HISPANIC/LATINO STUDENT UNION
@fsu_hlsu
Hispanic Latino Student Union
@hlsu_fsu
fsuhlsu
hlsu.director@gmail.com
Director
Alfredo Cortez
ac14r@my.fsu.edu
hlsu.director@gmail.com
Assistant Director
Daniela Bermudez
db14b@my.fsu.edu
hlsu.assistantdirector@gmail.com
Treasurer
Ivan Torres
it14@my.fsu.edu
hlsu.treasurer@gmail.com
Secretary
Guisselle Garcia
glg13b@my.fsu.edu
hlsu.secretary@gmail.com
Internal Affairs
Max Orellana
meo14c@my.fsu.edu
hlsu.irelations@gmail.com
University Relations
Brandan Vargas
bv15b@my.fsu.edu
Programming Cooridnator
Richell De Jesus
rsd15@my.fsu.edu
Programming Cooridnator
Manuel Muniz
mam14n@my.fsu.edu
Programming Cooridnator
Isabella Silva
is15e@my.fs.uedu
Programming Cooridnator
Brian Licona
bjl15b@my.fsu.edu
Programming Cooridnator
Delsa Gonzalez
dg16f@my.fsu.edu
Programming Cooridnator
Marian Suriel
mis15@my.fsu.edu
Programming Cooridnator
Idel Mena
Iam16@my.fsu.edu
PRIDE STUDENT UNION
@pridefsu
fsupride
pridefsu
pridefsu
psu.director@gmail.com
Director
Candace Tavares
ct14d@my.fsu.edu
psu.director@gmail.com
Assistant Director
Roberto Flores
rf14d@my.fsu.edu
pride.astdirector@gmail.com psu.centerdirector@gmail.com
Center Director Treasurer Political Action Coordinator
Bri Campbell
bmc15@my.fsu.edu
psufsu.pac@gmail.com
External Affairs Coordinator
Kyle Estrada-Clarke
kme15d@my.fsu.edu
psu.externalaffairs@gmail.com
Secretary
Nathaniel Leonard
nl15@my.fsu.edu
secretary.psu@gmail.com
Public Relations Coordinator
Jake Truett
jtt14c@my.fsu.edu
fsuprideprcoordinator@gmail.com
Programming Coordinator
Kiara Gilbert
kcg15@my.fsu.edu
programming.psu@gmail.com
Membership Coordinator
Viesha Andrews
WOMEN STUDENT UNION
vda13@my.fsu.edu @wsu_fsu
FSUWomenStudentUnion
@wsu_fsu
fsuwsudirector@gmail.com
Director
Kaylynn Toomey
kt13b@my.fsu.edu
fsuwsudirector@gmail.com
Assistant Director
Melissa Rony
mr14@my.fsu.edu
fsu.wsu.adirector@gmail.com fsu.wsu.finance@gmail.com
Director of Finance Director of Administration
Daenielle Hill
dh13@my.fsu.edu
fsu.wsu.secretary@gmail.com
Political Education Coordinator
Kristin Sanders
kgs14@my.fsu.edu
fsu.wsu.political@gmail.com
External Affairs Coordinator
Jo'Anna Clayton
jnc14d@my.fsu.edu
fsu.wsu.external@gmail.com
Public Relations Coordinator
Berline Cherelus
bc14j@my.fsu.edu
fsu.wsu.pr@gmail.com fsu.wsu.membership@gmail.com
Membership Coordinator WHM Coordinator
Lisa Andre
laa14b@my.fsu.edu
fsu.wsu.whm@gmail.com
WHM Coordinator
Shana Rosenthal
smr14@my.fsu.edu
fsu.wsu.whm@gmail.com
OWL Director
Bianca Jytoshi
bj13b@my.fsu.edu
fsu.wsu.owl@gmail.com fsu.wsu.historian@gmail.com
Historian
VETERANS STUDENT UNION Director
Erica Menendez
etm12@my.fsu.edu
Assistant Director
Chris Schoborg
cps15c@my.fsu.edu
External Coordinator
Nathan Boler
nb08c@my.fsu.edu
Internal Coordinator
Rebecca "Becky" Tauber
rjt15c@my.fsu.edu
Amanda McKibben
amb03u@my.fsu.edu
Secretary Treasurer
“There are lessons in everything. The bad, the good. Our job is to listen, and to continue to learn, so that maybe we get better at this. Maybe get better at life.” — Laverne Cox
fsuvsu
ALLIES & SAFE ZONES Allies & Safe Zones is an ally development program to promote acceptance and support of Lesbian, Gay, Bisexual, Transgender, Queer, Questioning, Intersex, Asexual, Pansexual, and Two-Spirit-identifying (LGBTQ+) people. Allies & Safe Zones is coordinated through the offices of the Student Government Association at Florida State University and is offered regularly to the campus community. The program is open to all, regardless of orientation, identity, or expression.
101 • • • •
Fri. September 9 | 9:00 a.m. - 12:00 p.m. | SSB 208 Wed. October 5 | 6:30 p.m. - 9:30 p.m. | SSB 214 Thurs. November 3 | 9:00 a.m. - 12:00 p.m. | SSB 208 Thurs. December 1 | 1:30 p.m. - 4:30 p.m. | SSB208
200 Level
201: Trans Ally Tues. October 18 | 1:30 p.m. - 3:30 p.m. | SSB 214 202: Personal Identity Development Thurs. September 15 | 10:00 a.m. - 12:00 p.m. | SSB 208 203: Navigating the Holidays Wed. November 16 | 1:30 p.m. - 3:30 p.m. | SSB 201
96%
of participants agreed or strongly agreed that they obtained resources for further support and connection for LGBTQ+ students and community members.
“I liked how it was very open, positive, and understanding of people’s different levels of LGBTQ+ exposure.”
“I liked the discussion-based learning. It was nice to learn from each other’s experiences opposed to a lecture style workshop.”
842
PARTICIPANTS*
64 15
SESSIONS
FACILITATORS
+ 43 SCHEDULED
21 REQUESTED
15 FACILITATORS 1
2
3
4
5
REPRESENTING 6 DEPARTMENTS
*Since 2013
301
Interested in Professional Development and being part of the facilitator team? Ask us about Allies & Safe Zones 301: Train the Facilitator.
Dates/Times don’t work for you? Contact Allies & Safe Zones at safezone@admin.fsu.edu to schedule a 101 workshop for your department or organization.
Visit safezone.fsu.edu to register and for more information safezone.fsu.edu
6
FSUAlliesSafeZones @AlliesSafeZones
AS SEMINOLES... We respect ourselves and each other; We do not tolerate sexual violence; We hold members of our community accountable; We define consent as asking the question of a capable person with adequate disclosure and without coercion; We strive for a community of care and justice.
FOR MORE INFORMATION AND RESOURCES REGARDING SEXUAL VIOLENCE PREVENTION, VISIT:
.FSU.EDU SEE REVERSE SIDE FOR INFORMATION ABOUT CONFIDENTIAL SERVICES.
SEXUAL VIOLENCE PREVENTION
CAMPUS RESOURCES Staff members at the following on and off campus offices can maintain complete confidentiality and provide support:
FSU VICTIM ADVOCATE PROGRAM
FSU EMPLOYEE ASSISTANCE PROGRAM
850-644-7161 or 850-644-2277 Nights/Weekends 850-644-1234 Ask for advocate on call victimadvocate.fsu.edu
850-644-4444 vpfa.fsu.edu/Employee-Assistance-Program
Confidential, 24-hour, free support services for victims of sexual violence and other crimes. Services include: crisis counseling, emotional support, assistance with academic alterations, temporary safe lodging, and assistance during medical and legal proceedings (including obtaining orders of protection) and on-campus complaint processes.
FSU COUNSELING CENTER 850-644-2003 counseling.fsu.edu
Confidential, free, mental-health counseling and referrals for FSU students. Hosts survivor support groups.
Confidential, free, mental-health counseling, referrals, and other support services for employees.
REFUGE HOUSE 850-681-2111 refugehouse.com
Confidential, 24-hour hotline, information and referral, crisis intervention, advocacy and accompaniment: medical and legal, support groups, medical referrals and follow-up, victim/survivor follow-up, shelter, and emergency financial assistance. Assistance in filing for protective injunctions (restraining order) through the Refuge House office at the Leon County Courthouse.
211 BIG BEND 211 211bigbend.net
FOR MORE REGARDING SEXUAL VIOLENCE PREVENTION INFORMATION AND REPORTING RESOURCES, VISIT:
.FSU.EDU
Confidential, 24-hour crisis helpline and referral services for the Tallahassee community.
Notes
46 |All Agency Advance 2016
All Agency Advance 2016 | 47