DEPARTMENT OF STUDENT GOVERNANCE & ADVOCACY
Congress of Graduate Students GUIDE 2020-21
2020-21 COGS Guide 1
WELCOME TO
Student Government Association The Student Government Association is the university-wide governing body representing students in all divisions of the university. The SGA consists of executive, legislative, and judicial branches. The powers of the executive branch are vested in the student body president and vice president, who represent the concerns of the student body. The students elect these two officers each spring semester. Some of the duties of the student body president and vice president include: 1) administering and enforcing the laws of the student body; 2) signing or vetoing acts of the student senate; 3) calling and presiding over meetings of the student body; 4) making recommendations for legislation to the student senate; and 5) creating new programs that address the needs of the students or better the campus.
Jonathan J. Levin Student Body President (he, him, his)
The judicial branch functions as the supreme court of the student body. This branch hears appeals from groups or individuals on such issues as controversies involving constitutionality of actions by students or student groups and violations of the student body constitution and statutes. The legislative branch is made up of the student senate. Each of the 80 members of the senate represents academic divisions of FSU and works diligently to ensure that all students are heard and their interests are represented. It is the body that Florida law requires allocate the entire annual $13 million budget. Senators sponsor bills to appropriate funds, adopt statutory amendments and revisions, and approve constitutional amendments for the student body electoral process.
Nastassia A. Janvier Student Body Vice President (she, her, hers)
Christian Hall Student Body Treasurer (he, him, his)
COGS fits into SGA as the legislative body provide graduate and professional student voice. The Congress also advocates for, educating about, and upholds graduate and professional students in terms of graduate life, academics, and engagement. COGS is charged with supporting the efforts of organizations in creating an environment where all graduate and professional students find their place at Florida State.
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Table of Contents SGA Structure............................................................................................................. 4 COGS Bill 2019 Allocation....................................................................................... 5 SGA Signature Events............................................................................................... 6 What COGS Does....................................................................................................... 8 COGS Seats and Committees................................................................................ 9 COGS Bill..................................................................................................................... 10 COGS Resolution........................................................................................................11 COGS Meeting Minutes........................................................................................... 12 Oath of Office............................................................................................................. 13 Funding Request Qualtrics..................................................................................... 14 Debate of Measures, Rule 15.................................................................................. 16 Voting, Rule 16............................................................................................................ 17 Parliamentary Procedure and Robert’s Rules of Order.................................. 18 COGS Support Grants.............................................................................................. 19 Grant Application Process......................................................................................20 Speaker Team Responsibilities.............................................................................. 21 Graduate Student Voice.......................................................................................... 22 Budget........................................................................................................................... 23 Where your Leadership Position Can Take You................................................ 24 Leadership @ the Next Level................................................................................. 25 Time Management.....................................................................................................26 10 Tips for Self Care................................................................................................. 27 Resources for Success............................................................................................ 28 Marketing: Student Publications...........................................................................30 Marketing: Design/Print/Photography Timeline............................................... 31 SG&A Staff................................................................................................................... 32 Allies & Safe Zones...................................................................................................34 Green Dot..................................................................................................................... 35 KNOW More/Hazing Prevention............................................................................36 Report.fsu.edu............................................................................................................ 37 Get Connected...........................................................................................................38
REP·RE·SEN·TA·TIVE (reprəˈzen(t)ədiv) Each Representative is expected to be able to represent the opinion of their constituents through an extensive knowledge of the Florida State University Constitution, Student Body Statutes, COGS Code and Rules of Procedure, and the SGA Financial Manual. Each of these sources shall aide Senators in making fiscally and statutorily responsible decisions.
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LEGISLATIVE BRANCH EXECUTIVE BRANCH
CHIEF OF STAFF Deputy Chief of Staff
CABINET
Pride Student Union
Hispanic/Latinx Student Union
Press Secretary
Health + Wellness
Co-Collegiate Affairs
Accessibility
Women Student Union
Student Engagement Strategic Initiatives
JUDICIAL BRANCH
CHIEF JUSTICE
JUSTICES
ATTORNEY GENERAL
STUDENT DEFENDER
CLERK OF THE COURT
ELECTIONS
ELECTIONS COMMISSION
Supervisor of Elections
Deputy Supervisors of Elections
OTHER ENTITIES
ALLIES & SAFE ZONES
SGA ACCOUNTING Senior Class Council
CAMPUS RECREATION
TRANSFER LEADERSHIP INSTITUTE
FRESHMAN LEADERSHIP INSTITUTE
GOLDEN TRIBE
HEADLINERS
HOMECOMING
UNION BOARD
DIVERSITY & INCLUSION INSTITUTE
Sophomore Class Council
Junior Class Council
CLASS COUNCILS
Student Council for Accessibility Advocacy
Office of the Mental Health Council
Office of Student Sustainability Initiative
Student Council for Undergraduate Research and Creativity
The Center for Participant Education
Inter-Residence Hall Council
Office of Governmental Affairs
BUREAUS
Veterans Student Union
Black Student Union
Asian American Student Union
AGENCIES
STUDENT BODY VICE PRESIDENT
STUDENT BODY PRESIDENT
Student Government Webmaster
V-89
Student Publications
First Responder Unit
SAFE Bus
Child Development Center
AFFILIATED PROJECTS
Deputy Treasurer
STUDENT BODY TREASURER
SENATE PRESIDENT SENATE PRO TEMPORE
STUDENT SENATE Budget Finance Judiciary Student Affairs Internal Affairs Rules & Calendar
FUNDING BOARDS Resources for Travel Allocations Committee (RTAC) Programming Allocations Committee (PAC)
CONGRESS OF GRADUATE STUDENTS COGS Supplemental Allocations Committee (C-SAC) Medical School Council (MSC) Law School Council (LSC) Presentation and Attendance Grants
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COGS Bill Allocation 2020 ORGANIZATION
SALARY
OPS CONT. EXPENSE WAGES SERV. STUDENT ORGANIZATIONAL SUPPORT
APPLIED SPORT PSYCHOLOGY ART THERAPY ASSOCIATION
2,000.00
OC CHEMICAL & BIOMEDICAL ENGINEERING GS ASSOC FOR WOMEN IN MATHEMATICS BLACK GRADUATE STUDENT ASSOCIATION CELL & MOLECULAR BIOLOGY GSA (TCGS) CHEMINOLES
150.00
1,000.00
FOOD
OTHER
TOTAL
400.00 640.00
400 2790
800.00
1800 0
500.00
1,000.00
50.00
COUNSELING STUDENT RESEARCH ASC. DIRECTO
500 1,053.50
1053.5
2,000.00
3050 0
1,000.00
GRAD RESEARCHERS OF GEOGRAPHY GRADUATE WOMEN IN SCIENCE (GWIS) HISPANIC GSA (HIGSA) HISTORY GSA (HGSA)
120.00
700.00
1000 320.00
1140 0
2,500.00 1,300.00
INDIAN STUDENT ASC LEAGUE OF GRADUATE STUDENT ARTISTS NATIONAL ART EDUCATION ASC. (NAEA) NEUROSCIENCE GSA
1,100.00 250.00
1,000.00 600.00
250.00 1,115.00
2,000.00 320.00
50.00
2250 1435
1,500.00
POLITICAL SCIENCE GSA
3,000.00
PHILOSOPHY GSA
2,500.00
1500
PHYSICS GSA (PGSA)
2,000.00
2000
520.00
3520
250.00
2750
950.00
950
580.32
630.32
3,000.00
1,000.00
4000
4,000.00
200.00
4200
PUBLIC HEALTH STUDENT ASSOC
50.00
STUDENT ASSOC FOR RELIGIOUS STUDIES SOCIETY FOR MUSICOLOGY
DEPARTMENTS & AFFILIATED PROJECTS 65,000.00
FSU CHILDCARE CENTER THE GRADUATE SCHOOL
65000
12,000.00 FUNDING BOARDS 32000.00
LAW SCHOOL COUNCIL MED SCHOOL COUNCIL
30,000.00
12000
12000.00
44000
42,000.00
14,000.00
44000
42,000.00
COGS GRANT PROGRAMS 160,000.00
CONF PRESENTATION GRANTS
4650 2150
160000
CONF ATTENDANCE GRANTS
17,000.00
17000
DISSERTATION RESEARCH
10,000.00
10000
3,000.00
3000
5,200.00
135200
ORG SUPPORT GRANT (C-SAC) COGS ADMIN SGA SALARY ACCOUNT
130,000.00
COGS OFFICERS
14,700.00
OPS OFFICE STAFF
4,000.00
14700 4000
FOOD OFFICE SUPPLIES TELECOMMUNICATIONS MAINTENANCE & REPAIR SPEAKERS REQUEST COGS UNALLOCATED TOTAL
130000
83700
21800
500.00 1,500.00 500.00 4,000.00 21,331.18 300616.18
1,500.00
1500
43513.82
500 1500 500 4000 21331.18 580000
370
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Student Government Association
Signature Events AUGUST/SEPTEMBER SGA and Agencies Welcome Back BBQ (First Wednesday of the Academic Year) COGS Ice cream and Grad Orientation Social Pride Drag Show (First Friday of Semester in Club Downunder) Hispanic Heritage Month (September 15-October 15) Black Student Union Pep Rally Budget Hearings
OCTOBER/NOVEMBER Black Student Union COBOL (Coalition of Black Organizational Leaders) Showcase Pride Month (October) SGA Fall Elections (Senate, Congress of Graduate Students, Campus Recreation Board) Black Student Union Pageant Veteran’s Awareness Month (November) Veteran’s Film Festival Pride Student Union Trans Awareness Week Asian American Student Union Fall Formal Black Student Union Bobby E. Leach Ball SGA Fall Inauguration
JANUARY/FEBRUARY MLK Week Senior Class Council’s 100 Days to Graduation Celebration Asian American Student Union Lunar New Year Celebration Black History Month (February) FSU Day at the Capitol SGA Spring Elections (Executive Branch, Senate, and Union Board) Hispanic Latinx Gala
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U
Ongoing Events ALL YEAR
FALL
Senate Meetings (every Wednesday night)
Away Game Viewings on the Green
Agency General Body Meetings- GBMs (approximately once a month)
(Night Games coordinated by Class Councils)
Congress of Graduate Students Meetings (First & Third Monday nights)
Minority Leadership Institute
Black Student Union, Seminole (Mondays, Fall Semester)
Transfer Leadership Institute (Tuesdays, Fall & Spring Semesters)
Freshman Leadership Institute
Center for Participant Education Workshops
(Mondays, Fall Semester)
Allies & Safe Zones Workshops (approximately twice a month) Golden Tribe Lecture Series
SPRING
Pride-U (Pride Student Union)
Diversity and Inclusion Institute
Womxn’s Initiative (Women Student Union)
(Spring Semester)
L.E.A.D (Asian American Student Union)
Noles Engaged in Politics (Spring Semester)
MARCH/APRIL SGA Spring Presidential Inauguration Women’s History Month (March) Inter Residence Hall Council’s Lord of the Wings Asian American Heritage Month (mid March – mid April) Women Student Union, Sexual Assault Awareness Week Black Student Union, Elections & Inauguration Pride Prom Hispanic Latino Student Union Gala Senior Week (April) OWL Release (Student Council for Undergraduate Research and Creativity) Veteran Student Union, Suck It Up Challenge
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D
What COGS DOES
COGS was created by the 45th Senate in the 1993-1994 academic year to represent the interests of all graduate and professional students in issues pertaining to grad life, services, & academics. COGS works to ensure greatest participation by grad students in governance of and policy development for FSU. In this capacity, we provide an official voice through which the opinions of grad students may be expressed. Usually expressed by COGS via Resolutions voted on by Assembly in our bi-monthly meetings. Finally, each year SGA provides COGS with a budget; it is a portion of Activities & Service (A&S) fees paid by all grad students (30% of A&S fees). Our responsibility to manage COGS funds and to allocate as we see fit to best benefit grad students across campus.
The COGS Advisor assists the Congress with better understanding SGA Statues, COGS Code, university policy, and best practices for outreach, collaboration, and advocacy. The COGS Advisor is also a vital connection and support for building awareness of campus resources and the organizational programming process.. The advisor is also a great person to ask questions about what you are working on in committees! An excellent practice is to Cc the advisor anytime you are reaching out to someone out of the Congress when conducting COGS business. They can support you with your goals!
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COGS Seats Seats in the Congress of Graduate Students for colleges are determined by the enrollment of each college (one seat per every two-hundred ninety nine (299 students) or advocacy seats. 1
Applied Studies
1
Nursing
6
Arts & Sciences
3
Social Sciences
3
Business
2
Social Work
3
Communication & Information
1
1
Criminology
Panama City Campus Representative
4
Education
1
Special/Undecided
1
Engineering
1
International Student Advocate
1
Film School: Motion Picture Arts
1
Disabilities Advocate
2
Fine Arts: Visual, Performing, etc
1
Graduate Housing Advocate
1
Human Sciences
1
Minority Student Advocate
3
College of Law
1
Veterans Advocate
2
College of Medicine
1
LGBTQ+ Student Advocate
2
Music
1
Member at Large
COGS Committees COGS has five committees, four that meet throughout the congress, and one that only meets during the budget process. Each committee is designed to tackle specific concerns/interests related to the graduate student community. All COGS representatives must belong to one of the four committees that meets throughout the year.
Student Advocacy Committee
Internal Affairs Committee
Focuses on the following areas:
• • • • •
• COGS Monthly Newsletter
Graduate Student pay and funding
• Updates to the Website
Childcare
• Membership & Outreach
Relations with the Graduate Assistants United Diversity on Campus
• Oversight of expenditures
Healthcare
• Train new COGS members • Maintain attendance records
Student Affairs Committee Focuses on the following:
• • • • • •
Academics& Honor Policy Parking & Transportation
Budget Committee
•
Allocates COGS budget to organizations & funding boards
Housing and Dining Library Health & Wellness Social & Community Planning
C-SAC
•
Meets to hear Allocation’s Request less than $1000 for the academic year.
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10 COGS Guide 2019-20
2019-20 COGS Guide 11
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Oath of Office
o
Non-Presidential SGA Officers “All Student Body officers have the right to replace ‘so help me God’ with ‘on pain of impeachment.’ Please raise your right had and repeat after me.” “I, state your name — promise to support and defend — the constitution of the United States of America — the State of Florida — and the Florida State University Student Body — and I shall perform my duties — to the best of my ability — so help me God.”
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Funding Request Qualtrics This information is attached to their corresponding bill for the Congress to debate and vote upon. The Qualtrics is accessed here through the COGS website in the Funding tab: fsu.qualtrics.com/jfe/form/SV_eQWCTdBwwrrqXTn
COGS Allocation Request Form
Estimated Attendance:
To be used when requesting an organization support grant from the Congress of Graduate Students, Law School Council, or Medical School Council.
How will you advertise the event?
Organization Information Recognized Student Organization Name: Director/President Name: Director/President FSU Email: Director/President Phone Number: Treasurer/Officer Name:
Is the event free and open to all Florida State University Students? Is there a charge to attend for non-FSU students? ___ Yes ___No If yes, how much and how do you plan to collect those funds? Funding Request Breakdown by Budget Categories
Treasurer/Officer Phone Number:
Expense (such as office supplies, rentals, promotional items that cannot be worn) $_____
Funding Source:
Food (such as prepared/catered food, grocery store purchases) $_____
[Congress of Graduate Students] [Law School Council] [Medical School Council]
Contractual Service (such as speaker Honorarium, DJ) $_____
Treasurer/Officer FSU Email:
How many active members are in your organization? What is the mission of your organization? Does your organization charge dues? ___ Yes ___No If your RSO charges dues, how much per person, per year? How much money did your organization fund raise last year (including dues)? Has your organization received any A&S funds this year from COGS/MSC/LSC? ___ Yes ___No If yes, how much and from where?
Clothing & Awards (such as t-shirts, plaques, trophies) $_____ Total $_____ If Group Travel is selected Conference/Meeting Name: Conference Location (City, State): Conference Dates (mm/dd/yy - mm/dd/yy): Travel Dates (mm/dd/yy - mm/dd/yy): Number of men traveling (important for room assignment):
Is this request for:
Number of women traveling (important for room assignment):
___ On campus event (general expense, food, contractual services, Clothing & Awards)
List all travelers’ full names, emails, and total cost for reimbursement per student:
___ Group Travel ___ Individual Travel
Describe how the travel opportunity was advertised and how travelers were selected:
If On campus event is selected Name of Event:
COGS/LSC/MSC Request Conference Registration
Location of Event:
Conference/Meeting Registration Fee (per person):
Date(s) of Event:
Number of Conference/Meeting Attendees:
Time(s) of Event:
Total Cost:
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Lodging Details Hotel Name: Hotel/Lodging cost (per room, per night): Number of Rooms: Number of Nights: Total Cost: Transportation
If Individual Travel is selected Thank you for showing interest in utilizing COGS/LSC/ MSC funds for travel. Students traveling as individuals should utilize the COGS Travel Grant program for travel reimbursement of up to $500. More information can be found on the COGS website http://sga.fsu.edu/cogsindividual-forms.shtml. For additional questions, contact sga-cogs-grants@fsu.edu.
Flight Cost: Rental Vehicle Cost (Enterprise Car Rentals ONLY): Gas Estimate Cost (rental vehicle only): Personal Vehicle Mileage Cost (miles x $.455): Other Transportation Cost: ___________________ Total Cost of Conference Travel Expenses:
Suggested Questions Suggested questions for organizations asking for funding
•
How many FSU students will benefit from the cost of the program?
•
Of these, how many are graduate students? Specifically, how many will attend?
•
How will this program be advertised and promoted?
•
What have you done to fundraise for this event?
•
Have you reached out to your department for financial assistance for this event?
•
If you had this event last year, how successful was the event in terms of planning, attendance, and plans for improvement?
•
If COGS doesn’t fully fund the request, can the event take place?
•
Does your request meet the requirements outlined in the financial manual?
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Debate of Measures – Rule 15
For Bills, Resolutions, and Debatable Motions. This chart is an analysis of the Rules. It is not binding on the body. The Internal Rules of Procedure are: * Time Limit may be extended through proper motion, second and majority vote (if objected to)
† Time Limit on Rounds of Debate may be extended, as above. But this is generally not necessary. Further rounds of debate will present an opportunity to continue debate and further rounds may be conducted at the discretion of the Speaker.
‡ Motion to Call Question proceeds, as shown, for any round, and returns to its respective round, with whatever time is remaining in the round.
First round of Debate in Favor (Representatives)
[No Second]
Technical Non-Debatable Questions (Sponsor and Representatives)
Objection
3 minutes*
[Withdrawal]
Second in Opposition
Second
Third in Favor
[No Objection/Friendly]
Objection
Second
[No Second]
3 minutes* Motion to Call Question ‡ Motion to Attend ¶
[Further Rounds at discretion of Speaker] (Representatives)
Third in opposition
[No Objection]
Proceed to debate of measures, under Rule 15
[Withdrawal]
3 minutes*
Sponsor closing statement.
Vote on motion
3 minutes*
(Amendments must be in writing, if more than three words in additions)
Motion to Amend
3 minutes* Motion to Call Question ‡ Motion to Attend ¶
Second round of Debate in Favor (Representatives)
Motion to Call the Question
3 minutes* Motion to Call Question ‡
First Round of Debate in Opposition (Representatives)
¶ Motion to Attend proceeds, as shown for any round, and returns to its respective round with whatever time is remaining in the round.
Sponsor explains purpose 3 minutes*
FAIL PASS
(Simple Majority)
Proceed to Vote, under Rule 16
FAIL PASS
(Simple Majority)
AMENDED
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2020-21 COGS Guide 17
Second (No Objection allowed)
Motion for Roll Call Vote
•
• •
[No Second]
Chair may not cast a vote, unless it would change the outcome.
1. [a later Motion for a Roll Call Vote cannot be heard after a Motion for a Secret Ballot Vote succeeds. A motion for a Secret Ballot Vote may be heard after a Motion for a Roll Call Vote succeeds.] 2. Staff advisor distributes ballots 3. Representatives record their vote. 4. Staff advisor collects ballots 5. Votes are counted and totals are recorded
MEASURE FAILS
Motion to Accept by Acclamation
(Simple Majority for everything other than Bills or special cases that require greater majorities. Two-Thirds Majority for Bills.)
Measure Passes
[No Objection]
(May be made at any time.)
MEASURE PASSES
Chair may not cast a vote, unless it would change the outcome.
Staff advisor calls the name of the representatives Each representative responds • “Aye” to vote in favor of the measure. • “Nay” to vote in opposition of the measure. • “Present” to abstain The staff advisor notes the response of each representative
Options for seconding:
MEASURE PASSES (Simple Majority)
MEASURE FAILS
(No second is required. No Objection is required. No debate is allowed.)
Vote on Motion
Motion for Secret Ballot Vote
Chair may not cast a vote, unless it would change the outcome.
3. [Chair may ask for those abstaining to raise their hands and count their number.] 4. Chair and staff advisor confirm their counts.
Chair indicates that the measure is proceeding to a vote under Rule 16.
Only those representatives on the floor may vote. The floor is the area designated for the representative during the meeting. The sponsor(s) may vote. If the Speaker/Chair designated another representative to chair during debate, he or she may not return to chairing until voting has completed.
1. Chair asks for those in favor to raise their hand and counts their number. 2. Chair asks for those opposed to raise their hands and counts their number.
• • •
For all voting, except as otherwise required by the rules. This chart is an analysis of the Rules. It is not binding on the body. The Internal Rules of Procedure are:
Voting- Rule 16
Parliamentary Procedure Guiding Principles Everyone has the right to participate in discussion if they wish, before anyone may speak a second time. Everyone has the right to know what is going on at all times. Only urgent matters may interrupt a speaker. Only one thing (motion) can be discussed at a time.
Motions A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”). After being recognized by the Senate President, any member can introduce a motion when no other motion is on the table. A motion requires a second by another senator to be considered. Each motion must be disposed of (passed, defeated, tabled, referred to committee, or postponed indefinitely). Another senator may object to a motion. If the original motioner does not rescind the motion, the Senate must vote on whether to pass that motion. This requires a simple majority vote.
Robert’s Rules of Order Intentions
What You Say
Action
Bring a new idea or course of action to the floor
I move to….
Simple majority vote.
Change wording of motion under debate
I move to amend...
Simple majority vote.
I move to refer _________ to ___________ committee.
Simple majority vote.
I move to table...
Simple majority vote.
Hear a item on the calendar out of order
I move to unlock the calendar.
Simple majority vote.
Allow a non-Senator to speak
I move for a non-Senator to speak.
Senate President gives or does not give permission
Take a brief break from debate or other business
I move to recess for _______.
Simple majority vote.
Call attention to rules of procedure being broken (when you know they have been broken)
Point of Order
Senate President corrects order to follow rules and procedure
Inquire further about the bill or resolution up for debate (during pro/con)
Point of Information
The individual to whom the point was directed answers the inquiry
Ask to have a personal request fulfilled
Point of Personal Privilege
Senate President gives or does not give permission
Want clarification on rules of procedure (when you are unsure whether rules of procedure have been broken)
Point of Parliamentary Inquiry
Parliamentarian or other delegate officer answer the inquiry
Would like to inquire beyond one question
May I reserve a follow-up?
Senate President gives or does not give permission
End the meeting
I move to adjourn.
Simple majority vote
Give more time for research of a bill or resolution
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COGS Academic and Professional Conference Support Grants COGS provides two types of grants to graduate students; Presentation and Attendance
Presentation grants Presentation grants are designed for presenters at a conference either domestic or non- domestic travel. Students are eligible to receive $200 reimbursement for non-international travel and $500 for international travel. Upon return from the conference, students have 10 days to submit their receipts to their department representative and the page from the conference program listing them as a presenter and/or approval email.
Attendance grants Attendance grants are designed for students who would like to attend a meeting, conference, recital, etc. for academic and professional purposes. Attendance grant reimbursements are for $100 for international and non-international travel. Upon return, students are required to submit their receipts on the COGS webpage within 10 days of travel.
COGS Grants are divided into three funding periods: July-October November- February March-June. June 1st is the earliest time you can apply for a conference from July – October. October 1st is the earliest time you can apply for a conference from November-February. February 1st is the earliest time a student can apply for a conference from March-June. The latest time students are allowed to apply for funding is 15 business days before the start of the conference. Students are allowed to receive two grants per fiscal year and the award will not exceed $500.00 in any combination (i.e. 2 presentation grants or 1 presentation and 1 attendance).
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Grant Application Process All grant applications must be submitted on the COGS website. To be eligible to receive funding for presentation grants you must be enrolled at the time you travel to the conference, must pay Activities and Service Fees (may be included in tuition) provide a complete application including the conference registration from with billing information that lists you as a registrant, and a copy of a preliminary program showing your presentation or acceptance letter which name you specifically as the primary presenter. For attendance grant applications, grants you must be enrolled at the time you travel to the conference, must pay Activities and Service Fees (may be included in tuition) provide a complete application including the conference registration billing information that lists you as a registrant. Upon submission of the application, students will receive a confirmation email and notice that they will receive feedback within 10 business days of submitting their application. COGS’ Deputy Speaker for Finance is charged with the duty of reviewing each student’s application and verifying its eligibility. If additional documentation is needed, the Deputy Speaker for Finance will request the information from the student. Once applications have been approved or denied, the email notice is sent to the Program Associate. The staff advisor records the student’s information and sends approval emails to the student and the department travel representative. The approval email informs the students of who they should send their receipts to and what type of receipts are accepted. For attendance grants, the staff advisor then creates Travel Authorizations and Expense Reports in OMNI. All receipts for Attendance Grants are submitted on the COGS website. For presentation grants, the staff advisor and Budget Manager review and approve Travel Authorizations and Expense Reports for the grant reimbursement. Grants are awarded on a first-come/first-served basis for complete applications. The amount of the grants is based on the annual budget process and may change from year-to-year. This is a benefit to the graduate student body, but is not guaranteed due to the limited availability of funding. Best tips for being awarded is to submit as close to the beginning of the funding period as possible and check email often if there are any issues that need to be addressed to ensure your application is complete.
Students traveling must be in compliance with the FSU policy regarding international travel. Please refer to the second page of the application for more information regarding the process to fill out the SIEP form. Additionally, the traveler will have to fill out the “Student International Experience Plan (SIEP) for Individual Experiences” and the “Acknowledgement of Risk, Verification of Insurance and General Release Forms”. These forms will need to be submitted, along with the required proof of insurance, to Ashley Krutz at least 4 weeks prior to travel. The forms can be found here: https://global.fsu.edu/travel-policy/student-travel-policy
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Speaker Team Responsibilities The COGS Speaker Team provides leadership for the Congress of Graduate Students and ensures graduate student voice in the governance of Florida State University. They work closely with the Director of Student Affairs, COGS Advisor, and COGS Program Associate to adhere to administrative tasks and duties of the Congress.
The Speaker presides over COGS Meetings and lead
the Executive Committee. They represent COGS on a number of committees, including the Board of the Office of Governmental Affairs and the Board of the FSU Childcare Center, and provides overall voice for graduate students. The Speaker meets periodically with the Dean of the Graduate School and the University President. The Speaker also delivers speeches at University Graduation ceremonies, during Graduate School Orientation, and at the Fall SGA Inauguration. The Speaker also is in charge of coordinating with the Graduate School, the ice cream vendor, and the social location to arrange the COGS portion of Graduate School Orientation.
The Deputy Speaker for Finance processes and approves funding requests and travel grants. This person is the expert about financial processes within COGS. They also preside over the C-SAC committee. They are the Chair of the Budget Committee and coordinate the annual budget process.
The Deputy Speaker for Judicial Affairs is the expert within COGS regarding parliamentary procedure and the COGS Code. This person audits the COGS Code and bylaws to ensure continued compliance with the Florida State University Student Body Constitution and Statutes. Presides over the impeachment process, swears in new members of the Assembly, and informs them of their responsibilities prior to their petition hearing before the Assembly.
The Deputy Speaker for Communication is the outreach expert within COGS acting as the public relations liaison between COGS, Florida State University, and public press domains. This person is in charge of the social media and other methods of promotion. They often coordinate informational guest speakers, informs all members of meeting dates and happenings, and creates and supervises COGS announcements and bulletins.
The Speaker Team serves paid office hours in the COGS Office every week.
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Graduate Student Voice COGS representatives provide the voice of graduate and professional students within Student Government Association and across campus. COGS is listed for updates in the Student Senate bill packet so that there is an opportunity to give updates each week. Committee appointments are one way that COGS provides this voice in the university governance structure. The Speaker are ex-officio members of these committees. Some committees are able to have a designee in the case of the Speaker being unable to attend.
FSU University Survey Committee
FSU Student Technology Fee Advisory Committee
The committee meets once a year in-person and corresponds via email several times throughout the year. This committee is responsible for reviewing campus-wide surveys in the effort that student are not oversampled.
This committee meets once a year (usually two days of meeting in person). This committee reviews requests from Colleges/Departments for tech funds for the following year.
FSU Child Development Programs, Board of Directors
This committee meets once a month This committee receives updates on activities in the library and discusses library resources specifically for graduate and professional students.
This committee meets two times per year. The majority of these meetings are to discuss funding (from SGA, COGS, and other sources) and operational updates.
FSU Office of Governmental Affairs (OGA)
FSU Graduate Enrollment Management Committee This committee meets biweekly and is chaired by the Dean of the Graduate School. It brings together representatives from departments and colleges, admissions and records, the Library, Health Center, and many other units to discuss matters and share ideas pertaining to the admission, retention, and recruitment of graduate students.
22 COGS Guide 2020-21
FSU Libraries Graduate Student Advisory Council
OGA meets on an as-needed basis. The role of the Speaker or designee on this committee is to provide graduate student voice for the legislative agenda and ongoing advocacy efforts pertaining to governmental operations and legislation.
FSU Office of Student Sustainability (Green Leadership Circle) The Green Leadership Circle meets on an as-needed basis. The role of the Speaker or designee on this committee is to provide graduate student voice for issues about sustainability.
Budget Annual Budget Process
LSC & MSC
COGS is allocated a budget by the Student Senate, based on the calculation that 30% of A&S fees paid by graduate and professional students. (COGS Code Chapter 105)
The Law School Council is a funding board, as part of COGS, that supports RSOs in the Law School. They meet regularly to hear funding requests and send their recommendations to the COGS Speaker and SGA Accounting for approval.
COGS does their Annual Budget Process after the Student Senate approves the SGA Budget Bill, which included the COGS Budget amount. The Budget Committee is convened by the Speaker, with representation from each college and all advocates. The COGS Speaker and Director of Student Affairs are exofficio members of this committee as well. The COGS Grant Programs are allocated funds during this process, including Conference Presentation Grants and Conference Attendance Grants. Dissertation Research Grants that are allocated by The Graduate School are also allocated. COGS Unallocated and the Organizational Support Grant (C-SAC) for organizational support is allocated during this process.
The Medical School Council is a funding board, as part of COGS, that supports RSOs in the Med School. They meet regularly to hear funding requests and send their recommendations to the COGS Speaker and SGA Accounting for approval. These funding boards due to the unique nature of the professional schools and due to the number of organizations within each school. They often work with their respective representatives to update the Congress with important issues for each school. One of their COGS representatives each also represents them on the Budget Committee.
Entities typically allocated funds during this process are the Medical School Council (MSC), the Law School Council (LSC), the Student Childcare Center, and the Graduate School. Other administrative costs, such as COGS Officers pay, OPS Office Staff for the Accounting Staff, Food for COGS Meetings, Office Supplies, Telecommunications for the COGS Program Associate and one Accounting Representative, and Speakers Request for Orientation and Promotional Items.
Budgeted Organizations The following organizations are directly funded through the Annual Budget Process each year:
• •
Black Graduate Student Association (BGSA) Hispanic Graduate Student Association (HiGSA)
The following departments are typically allocated budget due to their service to graduate and professional students:
• •
The Graduate School FSU Childcare Center
Any other graduate RSO that would like to present a budget is allowed to be heard during the Annual Budget Process
2020-21 COGS Guide 23
WHERE YOUR
Leadership Position CAN TAKE YOU
Examples of transferable skills you are gaining through your involvement: COMMUNICATION • Leading or contributing at meetings • Communicating with University administrators • Public Speaking at general body meetings, rallies, programs, interacting with guests, and speaker introductions • Facilitating small group conversations at events • Professional email etiquette TEAMWORK IN DIVERSE GROUPS • Recognizing differences in identities and cultural backgrounds as it relates to representation in decision making • Navigating multiple perspectives within an identity group • Using consensus as a framework for decision making • Understanding how people work together CRITICAL THINKING AND ANALYTICAL REASONING • Balancing advocacy, activism, and bureaucratic systems • Recognizing the benefits of advocacy from outside and within a political system • Making tough decisions for the benefit of your organization APPLIED KNOWLEDGE IN REAL WORLD SETTING • Navigating bureaucratic systems • Thinking about issues and consequences from a broader perspective • Listening civilly and acting with civility, especially to people who you disagree with ETHICAL JUDGMENT AND DECISION MAKING • Being good stewards of student allocated funds (Activity & Service Fee funds) • Utilizing feedback from constituents and campus community in programmatic choices and organization governance • Voting based on your ethics, morals, values, and benefits to the student body COMPLEX PROBLEM SOLVING • • • •
Determining course of action in a dilemma Making quick decisions during programs and events Thinking through ideas in a clear and concise manner Following up on department and university processes while planning events
EFFECTIVE MANAGEMENT • • • • •
24 COGS Guide 2020-21
Delegating tasks and following up with group members Managing multiple perspectives and ideas Improvising when situations arise Creating and maintaining a budget, Minute by Minute, and submitting event permits and purchase requests Organizing office space, communicating with stakeholders and other officers
Leadership @
THE NEXT LEVEL Move Up/Down/In/Out: It’s about when to volunteer when no one else is volunteering, or doing something that no one else seems to be taking care of. Learning that often the most effective leaders are the ones who let others move up, while you take a back seat. It’s about sharing yourself and being part of the group, while stepping out of your normal comfort zones.
Look For It: It’s about using a critical eye, thinking ahead, and planning for what you know from experience is coming. It’s not about heading off without looking around you and saying ...hmm... what needs to be done here or what is going on here that I might need to jump into?
You Are THEM: It’s about understanding that you are now “them”; as a member of the executive /committee board, you are the organization and if there’s blame or praised to be received, it falls on you. As the old saying goes, “The buck stops here.”
Sniff It Out: It’s about not only seeing what’s going on and letting the information come to you, but realizing “what” needs to be found out, and taking the appropriate steps to discover the issues/concerns/information.
Hear Them: It’s about hearing as well as listening, and taking what you hear and actually using it. Distinguishing what is best for the group and what the group thinks is best. Ensuring that individuals within the organization feel like what they have contributed is valuable and useful.
Find Your Voice: It’s about speaking when necessary, and using your voice effectively and appropriately to help and support the organization/membership.
Truly Care: It’s about feeling it in your heart and believing in what you do 100%. You are the ones who will inspire the individuals and the groups to make this organization what it can become. Without caring, the spark will never catch.
Open Your Mind: It’s about being willing to say that you were wrong, changing your viewpoint, and flexing for the greater good of the group. Learning to see things in a new light and being willing to change when change is needed.
Reaching Out: It’s more than just the position – it’s about making a difference in as many people as you can. Every person you come in contact with forms an image of the organization, and every word you say, action you make, and thing you do will represent the organization, whether you intend it or not.
Letting Go: It’s about knowing when to move on and not dwell on something, and knowing when it’s time to let someone else take the lead.
2020-21 COGS Guide 25
D
Time Management 101 Set your goals and priorities: Review
all that you need to complete and decide what is the most important. Be realistic and specific when setting your goals. What needs to be done now and what can wait?
Clean your workspace: Keep your desk, room, backpack, and computer clean and organized so you can access needed materials quickly. Devise an organizational plan for storing old materials you may need later so they do not take up space on your desk in your room.
Work with (not against) your personal time clock: Do you work best in the morning or at night? Plan your weekly study schedule around your most productive times of the day. Put easier tasks or errands (i.e. laundry, grocery shopping, sending emails) during nonproductive times, leaving more focused and alert hours for studying.
Organize your classes and due dates: At the beginning of each semester write down all important class due dates (i.e. papers, test, quizzes, projects, etc.) on a paper or electronic planner. You will be able to see when you have busy weeks and plan ahead.
Budget and monitor your time: Take time to your review your plans each day and update your schedule/planner as needed. Overestimate the time needed for academic tasks. If you get done early, move on to something else or reward yourself with a break. Be flexible and try to allow some time in your schedule for rescheduling.
26 COGS Guide 2020-21
Create a weekly study schedule:
Establish a routine for each week. Start with your classes and then add in study time for each class. The more specific the better, so pencil in what class you will study and where you’ll be much more productive if you have a set weekly routine helping you know what to work on and when.
Use a planner and to-do lists: Paper or electronic, it’s up to you! Either one is fine as long as you use something to record what needs to be done and when. Include your class, work, studying, and organization responsibilities. Also, include your free time. Know when to disconnect: Turn off
your phone or use airplane mode during class and study time to stay focused and manage distractions.
Break larger assignments into smaller segments: Take one large
paper or project and break it into smaller segments with your own internal deadlines. Follow your plans, stay on track, and avoid working on projects and papers last minute.
Use “hidden” time: When you have
20 minutes between classes or you are waiting for the laundry to finish, make use of down time by carrying note cards to study, review notes, or update your calendar and prioritize your activities for the next day.
Learn to say “no, but”: No doesn’t mean that you won’t do something, simply that you are not available at that given time. You may be able to do it on another day or at another time. For example, “I’m not free for a committee meeting tonight, but I am on Monday at 5pm.”
10 TIPS
FOR SELF-CARE 1.
Practice sleep hygiene by going to bed and waking up at the same time each night, making sleep a priority by scheduling it like any other daily activity, avoiding electronics use right before bed, and limiting naps to 20 minutes or less.
2.
Make sure you are eating balanced meals at least three times a day. If you are in class all day, bringing a lunch box is a great option. Visit CHAW to learn more about nutritious, delicious, quick and easy food options
3.
Take advantage of the water bottle refill options across campus as a way to stay hydrated!
4.
Don’t be afraid to use the services FSU offers! Free counseling is available to all students at the University Counseling Center and is a great way to make sure you stay aware of your emotions. Check out more FSU services on the next page!
5.
It sounds simplistic, but breathing is an important part of self-care. Try 4-7-8 breathing on the go (In class, in the car, while studying, etc.) • Sit down comfortably with one hand on your stomach and the other on your chest. • Breathe in slowly but deeply. Take 4 seconds to breathe in, feeling your stomach move in the process. Hold your breath for 7 seconds. • Breathe out as silently as you can manage, taking 8 seconds. Once you reach 8, you should have emptied your lungs of air. • Repeat as many times as you need, making sure to stick to the 4-7-8 pattern.
6.
Find and stay engaged with other people in your community who you have identified as your empathetic and open support. Process your feelings with them.
7.
Spend time playing and simply enjoying life. Find things that you love doing and do them with the people who make you laugh. This goes beyond the community we find in going out to party. Go to an arcade, the beach, the movies, bowling, etc. Things that allow you to be in the moment and have fun.
8.
Find what you believe that gives your life meaning and purpose, whether this is religious or not.
9.
Focus on your goals , values, and beliefs and assess whether those are congruent with your life. It is important to set your priorities in a way that aligns with your values.
10. Find enjoyment in what you study: If you’re not able to study what you love, the key to self-preservation is to find some aspects of it that you really enjoy.
2020-21 COGS Guide 27
RESOURCES ACADEMIC RESOURCES
HEALTH AND WELLNESS
CAMPUS TUTORING COOPERATIVE
OFFICE OF ACCESSIBILITY SERVICES
Information about all tutoring services offered on campus, with many offered to particular academic areas and engagement areas on campus.
Collaborates with students to create an accessible and inclusive environment by identifying, minimizing, and where possible, eliminating barriers to equal access while encouraging equal participation for students with disabilities.
ace.fsu.edu/tutoring/campus-tutoringcooperative THE ACADEMIC CENTER FOR EXCELLENCE (ACE) LEARNING STUDIO Drop-in and appointment based peer tutoring in all undergraduate majors. Sunday-Friday 8:00am-10:00pm Ground Floor, William Johnston Building (WJB) LEARNING DISTRICT (LIBRARIES) Drop-in peer tutoring Sunday-Wednesday Strozier Library and Dirac Library Chemistry, Physics, Biology, Economics, Math, Accounting, conducting research, and using technology. lib.fsu.edu/tutoring/about THE CENTER FOR ACADEMIC RETENTION AND ENHANCEMENT (C.A.R.E.) One-on-one, group, email, and telephone tutoring in Math and Science. Sunday, 5:00-10:00pm; Monday-Thursday, 8:00am-10:00pm; Friday, 8:00am-5:00pm. Thagard Building. care.fsu.edu/college-programs/caretutoring-computer-lab ADVISING FIRST William Johnston Building (WJB), all majors. Academic Advising services by major: undergrad1.its.fsu.edu/advising_first/advisors-display.php Resources for exploratory students, current, and prospective transfer students: advisingfirst.fsu.edu/exploratory College Life Coaches for holistic student success: advisingfirst.fsu.edu/college-life-coaching
28 COGS Guide 2020-21
Phone (VOICE) (850) 644-9566 Phone (TDD for the D/deaf) (850) 644-8504 8:00am - 5:00pm 108 Student Services Building https://dsst.fsu.edu/oas UNIVERSITY COUNSELING CENTER By-appointment for one-on-one, couple, and group counseling. Walk-in services for urgent situations. Monday-Friday 8:00am - 4:00pm Second Floor, Askew Student Life Center (ASLC) After-hours and weekends hotline: (850) 644-TALK (8255) Free to all students counseling.fsu.edu PSYCHOLOGY CLINIC Individual therapy, child services, parenting skills, assessment services. Intake $25 per individual. Fees per session are on a sliding scale based on household income from $20-$60 per hour. Assessments range in price. Insurance is not accepted at the Psychology Clinic. By-appointment only. Monday-Thursday, 8:00am-8:00pm. Friday, 8:00am-4:00pm. Psychology Building psy.fsu.edu/php/about/communityservice/psychologyclinic/ psychologyclinic.php HEALTH AND WELLNESS CENTER The medical professionals at University Health Services are passionate about student health and committed to helping students perform at their best. The medical professionals include clinicians who are certified in areas of medicine such as family practice, gynecology and psychiatry. Appointments: (850) 644-4567 Information: (850) 644-6230 uhs.fsu.edu
FOR SUCCESS STUDENT RESILIENCE PROJECT
VICTIM ADVOCATE PROGRAM (VAP)
The Student Resilience Project is a web-based, researchinformed toolkit developed to encourage students’ wellness by helping them learn to manage stress in healthy ways and increase their sense of belonging. The website features videos, skill-building activities, resources and information, including podcasts by campus experts.
Emotional support, instructor notification, referrals, crisis intervention and assistance in student conduct, legal and medical matters.
strong.fsu.edu/ CENTER FOR HEALTH ADVOCACY & WELLNESS (CHAW) Nutrition services, HIV Testing, Smart Choices (alcohol/drug reduction), tobacco cessation, sexual health, sexual violence prevention, healthy relationships, peer health educators. Fee vary for services. Presentations and consultations are free to all students and student organizations. Monday-Friday 8:00am-5:00pm Fourth Floor, Health & Wellness Center chaw.fsu.edu/ CAMPUS RECREATION LEACH CENTER AND FITNESS & MOVEMENT CLINIC Cardio & strength training areas, sport courts, indoor track, aquatic center, group fitness, personal training in large and smaller facilities. FSU Reservation 73-acre lakefront property with canoeing, kayaking, picnicking, swimming, sand volleyball, disc golf, etc. Hours vary per location and activity. Most services and activities free to all students. campusrec.fsu.edu/
CRISIS MANAGEMENT DEAN OF STUDENTS, CASE MANAGEMENT SERVICES
24/7 Support Line: (850) 644-7161 Suite 4100, University Center A Free for all students, faculty, and staff dos.fsu.edu/vap FSU FOOD FOR THOUGHT PANTRY Food is available to all current FSU students and are allowed to take one bag of food at a time, but may visit the pantry as often as necessary. (850)-644-2428 8:00am – 5:00pm University Center A NOLES C.A.R.E. A suicide prevention program which supports the goal of providing suicide prevention training, education, and resources to the campus community. Schedule a training by emailing: Jaymee Spannring, Suicide Prevention Coordinator jspannring@fsu.edu nolescare.fsu.edu/
COMMUNITY RESOURCES REFUGE HOUSE Confidential, 24-hour hotline, information and referral, crisis, intervention, advocacy and accompaniment: medical and legal support groups, medical referrals and followup, victim/survivor follow-up, shelter, and emergency financial assistance.
Emotional support, counseling, advocacy, identifying immediate needs, making appropriate referrals to campus and community resources.
850-681-2111 refugehouse.com
(850)-644-2428 Monday-Friday University Center A, Suite 4100 8:00am-5:00pm Free to all students dos.fsu.edu/cms/
211 BIG BEND Confidential, 24-hour crisis helpline and referral services for the Tallahassee community. Phone: 211 211bigbend.net
2020-21 COGS Guide 29
U Marketing
HOW TO PRINT WITH STUDENT PUBS
STUDENT PUBLICATIONS Student Publications is a team of part-time student designers and photographers who are enrolled full time at FSU. They provide free color printing, graphic design, and photography services for all requesting recognized student organizations and branches of SGA. They can provide the following services, including, but not limited to:
• • • • •
Business Cards Fliers Handbills Posters & Banners T-Shirt Designs
• • • • •
Logos Buttons Invitations Programs/Booklets Event Photography
Student Publications can provide these services, so long as the organization’s event/project meets these requirements:
• • • •
Does not promote fundraising Does not promote events held at private residences Does not require a fee or donation to participate in or attend an event Has the SGA and appropriate RSO logos (printing/ design only)
AGENCY WEBSITES Student Government Association houses the websites for all agencies. These pages contain current information of your e-board, events, and how to get involved. Need to make any updates or changes? Feel free to contact the web designer, Ben Young at byoung@fsu.edu.
QUALTRICS FORMS Qualtrics are online surveys that can send results straight to your email. Useful applications include RSVPing for an event or filling out a questionnaire. For more information about this service, contact Ben Young at byoung@fsu.edu.
30 COGS Guide 2020-21
•
Come to Student Publications in person (please note we do not take email print requests) to make your request, discuss finishing options, and transmit your file. USB, email to fsustudentpublications@gmail.com, or Google Drive works best!
•
For small print jobs, we will print it for you and have it ready for you shortly. If it is a large print job or we’re backed up, we will offer to email you once the job is complete instead of making you wait.
•
For general printing please provide a ream of Hammermill Premium Multipurpose 24 pound paper.
•
If your file doesn’t have logos on it or they’re too small, you may be asked to modify your design.
PRINT WHAT YOU NEED Planning ahead to determine how much you need to print is the environmentally and financially responsible thing to do—printing is a lot of ink, trees, and energy! Remember that your organization will be responsible for distributing and cutting your prints as well, so print what you need. Student Publications can always print more at a later date. Below are amounts needed for on campus distribution. Residence Halls/Housing ..................................198 Fliers DSA Marketing ....................................................... 10 Fliers Tabling Regular Events ................................ 50 Handbills Tabling Larger Events ......................... 100-150 Handbills Tabling Involvement Fairs .............. 200 - 300 Handbills
Did You Know? It costs about $15 to post just one flier in the residence halls. (Housing requires 198 fliers.)
DESIGN PROCESS 1
Finalize Event Date, Time, and Location
2
Submit design request at least 2 weeks in advance at: sga.fsu.edu/student-pub.shtml 10 business day turnaround. Don’t forget to accommodate for any semester breaks/university closures when determining when to make your request! If you are requesting a publication, turnaround time is at least 5 weeks.
3
First Draft and Revisions Revision requests are turned over after 24 hours at earliest. Maximum two (2) content revisions for a total of three proofs (3). If you need more, repeat step 2.
4
Final Draft Approved
5
Request to Print and Pick Up (Tell us Quantities and Sizes) Same day or overnight printing. Please note that agencies are responsible for cutting prints, so be sure to factor finishing time in.
6
Uploaded to SGA Website
Uploaded to SGA Social Media Accounts
Uploaded to University Calendar, once EP is approved.
PHOTOGRAPHY PROCESS 1
Finalize Event Date, Time, and Location
2
Submit photography request at least 7 days before event at: sga.fsu.edu/student-pub.shtml Your agency must obtain publishing consent from all participating parties in order for events to be photographed
3
Student Publications checks Photographer Availability If students can or cannot attend, they will notify you via email in advance. There are no guarantees.
4
Photographer(s) attend event and edit photos taken 5 business day turnaround for edited photos
5
Uploaded to SGA Social Media Accounts
Uploaded to Google Drive for client download.
Images will remain available for download for two weeks before they’re removed for storage purposes.
2020-21 COGS Guide 31
SG&A STAFF
Brandon Bowden, Ed.D. Interim Director bbowden@fsu.edu (850) 644-5590 • SGA Policies • Executive Branch • Freedom of expression & demonstrations • Leadership
• • • •
Ebony Guidry Student Program Coordinator eguidry@fsu.edu (850) 644-0939 • • • •
Black Student Union Asian American Student Union Bureau & Affiliate Outreach Assessment
• • • •
• Student Publications
32 COGS Guide 2020-21
• • • • •
Pride Student Union Women Student Union Allies & Safe Zones Accessibility
• • • •
Web Development Logo & T-shirt Design ITS Liaison Inventory
SGA Accounting Policies Purchase & Travel Requests Financial Certification PAC & RTAC COGS grants
Jacalyn Butts Student Program Coordinator jbutts@fsu.edu (850) 644-0939 • • • •
Ben Young Web Designer byoung@fsu.edu (850) 644-0089
(850) 645-0160
• Marketing & Social Media
Nole Central Class Councils Elections Agency Curriculum & Employment
Grace Wilson Student Program Coordinator clwilson4@fsu.edu (850) 644-0908
Media Specialist
• Print & Digital Design
Laurel McKinney Business Manager lmckinney@fsu.edu (850) 644-1814
Assistant Director (850) 644-4850
COGS Transfer Leadership Institute Freshman Leadership Institute Assessment
Da’Shaun Scott Student Program Coordinator dlscott@fsu.edu (850) 644-0072 • • • • •
Natalia Rivera-Hernandez Office Administrator nriverahernandez@fsu.edu@fsu.edu (850) 644-0078 • • • •
Nole Central Student Accounts Purchase & Travel Requests Purchase Orders & Receipts Travel grants
Payroll Appointments Key & Swipe Access SGA Applications Inauguration
Eduardo Caraballo Vega Accounting Representative ecaraballovega@fsu.edu (850) 644-6950
Rosalind Sapp Accounting Representative rsapp@fsu.edu (850) 644-7166 • • • •
Hispanic/Latino Student Union Veterans Student Union Diversity & Inclusion Institute Scholarships Management Work Study Managaement
• • • •
Nole Central Student Accounts Purchase & Travel Requests Purchase Orders & Receipts Travel grants
The Department of Student Governance & Advocacy cultivates environments of student engagement, inclusion, and experiential learning. We create and support tailored opportunities for students’ personal and professional growth, where they practice leadership, use voice, manage funds and resources, and are actively engaged members of their community.
Abby Grogan Graduate Student Co-advisor
Whitney Melancon Graduate Student Co-advisor • Student Leadership Council
• Big Event
Derrick Pacheco Graduate Student Co-advisor • Hispanic Latino Student Union
Juanita Washington Graduate Student Co-advisor • Women Student Union
Kara Jane Graduate Student Co-advisor • Institutes
Raymond Espinol Graduate Student Co-advisor • Asian American Student Union
Anna Van GurpGraduate Student Co-advisor • Senate
Alexis Baker Graduate Student Co-advisor • Black Student Union
Connor Dizor Graduate Student Co-advisor • Org Development/Curriculum
•
We believe that SG&A offers students hands-on, experiential, outside of the classroom learning.
•
We believe that advising the students of SG&A is a situational process of challenge and support.
•
We believe that diversity of thoughts, ideas, and identities bring a richer, more educational dialogue to leadership and the campus community as a whole.
•
We believe that all students have the potential to serve, lead, advocate on behalf of their peers, create change, and be positive financial stewards of their funds.
2020-21 COGS Guide 33
ALLIES & SAFE ZONES Allies & Safe Zones is an ally development program to promote acceptance and support of Lesbian, Gay, Bisexual, Transgender, Queer, Questioning, Intersex, Asexual, Pansexual, and TwoSpirit-identifying (LGBTQ+) people. Allies & Safe Zones is coordinated through the offices of the Student Governance & Advocacy at Florida State University and is offered regularly to the campus community. The program is open to all, regardless of orientation, identity, or expression.
100 Level • • • •
Tuesday, January 14, 2020; 2:00-5:00pm Wednesday, February 19, 2020; 9:00am-12:00pm Thursday, March 19, 2020; 1:00-4:00pm Friday, April 10, 2020; 2:00-5:00pm
200 Level
• 201: Trans Ally Thursday, January 23, 2020; 10:00am-12:00pm Thursday, March 26, 2020; 10:00am-12:00pm A two-hour training that will engage participants in understanding trans identities, gender variance, socialized gender expectations, intersex identities, and becoming allies to people with trans and other gender variant identities.
• 204: Intersecting Identities Wednesday, February 12, 2020; 10:00am-12:00pm A two-hour workshop that will engage in better understanding the complex, at times conflicting, identities that intersect with an LGBTQ+ identity. Participants will discuss and reflect upon experiences and misconceptions of intersections between LGBTQ+ identities with other salient identities, including race, religion, geographic, and global.
• 205: Coming Out, Family Dynamics, and Other Support Systems Wednesday, April 22, 2020; 10:00am-12:00pm Participants engage in learning about the ongoing process of coming out for LGBTQ+ individuals, the challenges/ barriers associated with this process, and the benefits/ lived experiences of being out. Also, participants engage in understanding how family dynamics play into a person’s lifelong coming out process, with a range of support levels. Join us to learn how to support someone who is coming out on campus and gather an understanding regarding how to navigate aspects of this journey.
2,050+ PARTICIPANTS*
170 20 SESSIONS
ACTIVE FACILITATORS
96%
+ 113 SCHEDULED
57 REQUESTED
REPRESENTING 11 DEPARTMENTS *SINCE 2013
of participants agreed or strongly agreed that they obtained resources for further support and connection for LGBTQ+ students and community members.
“I liked how it was very open, positive, and understanding of people’s different levels of LGBTQ+ exposure.” “I liked the discussion-based learning. It was nice to learn from each other’s experiences opposed to a lecture style workshop.”
301 Level
Interested in Professional Development and being part of the facilitator team? Ask us about Allies & Safe Zones 301: Train the Facilitator. Dates/Times don’t work for you? Contact Allies & Safe Zones at safezone@admin.fsu.edu to schedule a 101 workshop for your department or organization.
Visit safezone.fsu.edu to register and for more information 34 COGS Guide FSUAlliesSafeZones 2020-21
@AlliesSafeZones
2020-21 COGS Guide 35
Hazing Education Initiative We believe no student should be harmed, demeaned, and/or put at any safety risk while joining, during membership or after membership of any student organization, club, group, or university entity.
What is hazing? Hazing is defined as any group or individual action or activity that endangers the mental or physical health or safety or which may demean, disgrace, or degrade any person, regardless of location, intent, or consent of participant(s). Although hazing is generally related to a person’s initiation or admission into, or affiliation with, any group or organization, it is not necessary that a person’s initiation or continued membership is contingent upon participation in the activity, or that the activity was sanctioned or approved by the organization, for a charge of hazing to be upheld. The actions of active, associate, new and/ or prospective members, former members, or alumni of a student organization or student group may be considered hazing. - FSU Student Conduct Code
@UpholdFSU #FSUHazingPrevention
36 COGS Guide 2020-21
For more information about hazing visit hazing.fsu.edu. To Report Hazing visit report.fsu.edu.
REPORT.FSU.EDU FLORIDA STATE UNIVERSITY
Florida State University’s report.fsu.edu is an easily accessible community information-sharing site where members of the campus community can report misconduct, concerning behaviors, discrimination, and many other situations to inform FSU’s administration. Each link asks for an incident occurrence and various other pieces of information that help administration investigate issues on campus. Reporting potentially harmful situations is everyone’s responsibility to keep our campus safe.
2020-21 COGS Guide 37
GET CONNECTED EXECUTIVE BRANCH
fsusga
Student Body President
Jonathan J. Levin
Student Body Vice President
Nastassia Janvier
Student Body Treasurer
Christian Hall
CONGRESS OF GRADUATE STUDENTS COGS
COGS Speaker
COGS
Deputy Speaker, Finance
COGS
Deputy Speaker, Judicial Affairs
COGS
Deputy Speaker, Communications
Seat 1
Applied Studies
Seat 1
Arts & Sciences
Seat 2
Arts & Sciences
Seat 3
Arts & Sciences
Seat 4
Arts & Sciences
Seat 5
Arts & Sciences
Seat 6
Arts & Sciences
Seat 1
At Large
Seat 1
Business
Seat 2
Business
Seat 3
Business
Seat 1
Communication & Information
Seat 2
Communication & Information
Seat 3
Communication & Information
Seat 1
Criminology & Criminal Justice
Seat 1
Education
38 COGS Guide 2020-21
Name
CONGRESS OF GRADUATE STUDENTS Seat 1
Education
Seat 2
Education
Seat 3
Education
Seat 4
Education
Seat 1
Engineering
Seat 1
Fine Arts
Seat 2
Fine Arts
Seat 1
Graduate Housing Advocate
Seat 1
Human Sciences
Seat 1
International Student Advocate
Seat 1
Law
Seat 2
Law
Seat 3
Law
Seat 1
LGBTQ+ Student Advocate
Seat 1
Medicine
Seat 1
Medicine
Seat 2
Medicine
Seat 1
Minority Student Advocate
Seat 1
Minority Student Advocate
Seat 1
Motion Picture Arts
Seat 1
Music
Seat 2
Music
Seat 1
Nursing
Seat 1
Panama City Campus Senator
Seat 1
Social Sciences & Public Policy
Seat 2
Social Sciences & Public Policy
Seat 3
Social Sciences & Public Policy
Seat 3
Social Sciences & Public Policy
Seat 1
Social Work
Seat 1
Social Work
Seat 2
Social Work
Seat 1
Special Student
Seat 1
Students with Disabilities Advocate
Seat 1
Veteran's Advocate
Name
2020-21 COGS Guide 39
This guidebook was developed, designed, and printed on-site by Florida State University Department of Student Governance & Advocacy staff and Student Publications, an affiliated project of the Student Government Association. Designed by: Sarah Notley
40 COGS Guide 2020-21
