Y C N E AG DER A E L
E D I GU LEAD
: E M ER NA
Welcome to
STUDENT GOVERNMENT ASSOCIATION The Student Government Association is the university-wide governing body representing students in all divisions of the university. The SGA consists of executive, legislative, and judicial branches. The powers of the executive branch are vested in the student body president and vice president, who represent the concerns of the student body. The students elect these two officers each spring semester. Some of the duties of the student body president and vice president include: 1) administering and enforcing the laws of the student body; 2) signing or vetoing acts of the student senate; 3) calling and presiding over meetings of the student body; 4) making recommendations for legislation to the student senate; and 5) creating new programs that address the needs of the students or better the campus. The judicial branch functions as the supreme court of the student body. This branch hears appeals from groups or individuals on such issues as controversies involving constitutionality of actions by students or student groups and violations of the student body constitution and statutes.
The legislative branch is made up of the student senate. Each of the 80 members of the senate represents academic divisions of FSU and works diligently to ensure that all students are heard and their interests are represented. It is the body that Florida law requires allocate the entire annual $13,900,000 budget. Senators sponsor bills to appropriate funds, adopt statutory amendments and revisions, and approve constitutional amendments for the student body electoral process. Agencies work with the Executive Branch, most particularly the Student Body Vice President, to serve the needs of all students. Agencies advocate for the communities they represent, educate the campus community, and empower students to have a voice. The agencies are charged with helping Florida State be a more socially just community by challenging injustice and valuing the diversity of all students. Research shows that being a member of student unions help students learn more about themselves, their intersecting identities, and the world around them. They also help people do better in school, network, build community, and are successful after graduation.
Student Body President
Student Body Vice-President
Student Body Treasurer
Stefano J. Cavallaro
Gerald K. Johnson II
Jorge M. Rendon V
social justice
“Social Justice is about as suring the protecting of equal access to liberties, rig hts, opportunities, and taking care of all members of our society.�
Breaking Down the SGA Structure.....................4 Agency Overview......................................................6 SGA Staff.......................................................................8 Agency Advisors........................................................10 SGA Signature Events..............................................12 Programming Checklist.........................................14 Planning Your Month...............................................16 Finances........................................................................18 Marketing.....................................................................26 Important Resources...............................................32 Excuses, Excuses, Excuses!....................................34 Get Connected.............................................................36
YOUR AGENCY SPACE
Did you know your spaces on campus are proven to help provide students a home at Florida State? How do you work to make sure they are inclusive and welcoming?
BREAKING
DOWN T H E S G A S T RU C T U R E
The mission of the Student Government Association (SGA) is to provide FSU students with representation, services and advocacy within the university structure. The Student Government Association provides quality leadership for, and accountability to its constituency by recognizing that strength arises from diversity, engagement, and dialogue.
Legislative Branch
Student Body President
Senate President
Judiciary
AASU
Internal Affairs Rules & Calendar
Child Development Center SAFE Bus
Student Publications
Student Asssitance Center
Deputy Chief of Staff
VSU
Cabinet OEI
OGA
Arts
OSL
Health & Safety
JrCC
Press Secretary
Freshman Leadership Institute
Departmental Affairs Programming & Service
Transfer Leadership Institute
Community & University Affairs
Student Government Webmaster
Campus Recreation
Union Board
Clerk of the Court
Campus Engagement
Class Councils SrCC
Attorney General Student Defender
Academic Affairs
SSI
OURCE
SoCC
V-89
RTAC
4 • Agency Leader Guide
WSU
Bureaus
First Responder Unit
Justices
Chief of Staff
IRHC
Student Broadcast Center
Other Entities
HLSU Pride
CPE
Funding Boards
PAC
BSU
Affiliated Projects
Student Affairs
Elections
Agencies
Student Body Treasurer
Budget Finance
Chief Justice
Student Body Vice President
Senate Protempore
Senate
Judicial Branch
Executive Branch
Homecoming
COGS
Headliners
Golden Tribe
BILL 2014 Allocation ORGANIZATION
DEPT ID
SALARY
OPS
CONT. SERV. EXPENSE
FOOD
OTHER
OCO
TOTAL
SGA OFFICES COLLEGE LEADERSHIP COUNCILS
55,000
55,000
8,700
ELECTIONS
241-028
8,000
500
EXECUTIVE BRANCH
241-002
32,816
12,500
EXECUTIVE PROJECTS
241-010
100,000
100,000
HOMECOMING LECTURE SERIES SGA ACCOUNTING & ADVISING SGA ADMINISTRATION SGA SALARY ACCOUNT
241-003 241-009 241-001 241-000 239-002
382,500 20,000 12,000 43,656 5,200
382,500 200,000 20,500 43,656 631,200
SENATE SENATE PROJECTS SENIOR CLASS COUNCIL
241-004 241-005 241-038
15,074
16,950 70,000 8,000
5,000
SUPREME COURT
241-007
9,140
500
AGENCIES AASU BSU HLSU
241-023 241-024 241-025
4,597 4,597 4,597
15,300 20,700 16,920
PRIDE VETERAN STUDENT UNION
241-026
4,597 4,597
WOMEN STUDENT UNION
241-021
CPE IRHC
180,000 8,000 626,000
200
46,316
1,000
500
1,500
38,524 70,000 10,000
500
150
10,290
1,800 19,980 14,400
4,500 7,200 6,300
1,350 3,600 2,700
27,547 56,077 44,917
11,700
8,100 9,000
1,800 1,000
2,250
28,447 14,597
4,597
17,100
6,036
3,600
2,700
34,033
241-018
2,921
5,130
810
450
1,125
10,436
241-020
3,272
600
1,000
1,500
1,000
7,372
MARC 241-049 OFFICE OF GOVERNMENTAL AFFAIRS 241-016 OFFICE OF SERVANT LEADERSHIP 241-032 OFFICE OF STUDENT SUSTAINABILITY SCURC
1,726 5,764 1,753 1,753 1,169
42,000 3,150 900
1,000 10,800 15,300 5,400 16,000
500 3,500 1,350 450
500 700 450 450
3,726 62,764 22,003 8,953 17,169
12,800
300
2,000
2,000
BUREAUS
AFFILIATED PROJECTS CHILD CARE CENTER MEDICAL RESPONSE UNIT SAFE STUDENT PUBLICATIONS STUDENT RESOURCE CENTER WVFS V-89
241-015 241-040
6,771
241-012 241-011
37,938
241-013
34,848
FUNDING BOARDS Organizational Fund PAC Program Allocation Committee RTAC Resource & Travel
241-033 241-047 241-036
SPORT CLUB COUNCIL SAP (Academic Programs)
241-034
192,094 21,871
192,094
49,255
20,600
43,754
18,629
540 6,000
20,000 40,000 2,362 25,500
20,000 77,938 2,902 66,348
10,000 80,000 80,000
10,000 80,000 80,000
140,000 30,000
209,855 30,000
620,000
620,000
OTHER REQUESTS CTR FOR GLOBAL ENGAGEMENT COGS
244-000
TOTAL SGA
62,383
237,756
320,040 1,897,094
UNION
1,997,489
552,790
306,022 1,808,472
4,664,773
CAMPUS RECREATION
1,637,519 1,560,573
2,309,017
5,507,109
300,000
300,000
Overhead Assessment TOTAL
4,546,111 2,351,119
626,062 6,314,583
40,650
40,650
21,475
21,475
0
3,428,118
911,103
13,900,000
DID YOU KNOW?
Students pay $12.86 in activity and service fees (A&S) for every credit hour in which they are enrolled. Agency Leader Guide • 5
) i s . n ə ʒ d . ɪ e provide a·gen·cy (ˈ Branch created to
n of the Executive io is iv d the Florida State c f ti o a p m u m ro ra g g ty ro ti p n e a ct id An agency is der a particularly sele n o n o ti a l orientation, gen c a u d xu e e s d n x, a e s r y, fo it rt ic o ethn supp e based on race, b it r e th e tus (1000.2A). h ta w s y n it ra te ve r Univers o , ility xpression, disab identity, gender e Agencies must be in compliance with the: •
Student Body Statutes
•
Student Body Constitution
•
Florida State University regulations and policies
•
State of Florida Constitution
Asian American Student Union The Asian American Student Union represents the Asian American community at Florida State University and promotes and spreads awareness pertaining to Asian American heritage and culture. AASU serves to encourage and promote the civic engagement of the Asian and Asian-American community, as well as the study body at FSU. It functions as an educational and cultural learning instrument for the FSU community, by providing cultural programs and materials, which promote awareness and appreciation for the various and distinct Asian cultures. AASU serves as the nucleus of a network to improve the opportunities and living conductions of the Asian community. To this end, AASU shall represent all recognized Asian and Asian-American student organizations on campus, coordinate available resources, and serve as a catalyst in protecting he rights and representation of the Asian and AsianAmerican student body.
Black Student Union The Black Student Union serves primarily to promote and provide for the social welfare of the Black student body at Florida State University. The BSU shall be limited neither to the aforementioned objectives nor FSU in scope. The BSU strives to provide and promote economic, political and academic enrichment through its activities and serve as a catalyst to the enlightenment of the Florida State University community to the distinct and proud cultural heritage of Black people in America as well as on the African continent. BSU shall be a source of edification of he Black experience at FSU.
Pride Student Union The Pride Student Union provides services and programs to address the needs of lesbian, gay, bisexual, transgender, queer, questioning, asexual, and intersex students and to increase the awareness of issues pertinent to them within the Florida State University community. Further, the Pride Student Union shall endeavor to create a supportive and healthy environment for the welfare of all students regardless of their sexual orientation or gender identity.
6 • Agency Leader Guide
AGENCIES
P U R P O S E S & M I S S ION S Hispanic/Latino Student Union The Hispanic/Latino Student Union serves as an institution dedicated to unifying, informing, and serving the Hispanic/Latino community at FSU and in Tallahassee. HLSU will function as an educational and cultural learning instrument for all students, faculty, and staff. It provides a centralized coordinator of resources and services for the Hispanic/Latino community. HLSU serves as a nucleus for a network with other national institutions and organizations to improve the opportunities and living conditions of the Hispanic/Latino community. It is open and accessible to everyone, thus providing a liaison between FSU and Tallahassee.
Veterans Student Union The Veterans Student Union is committed to the collective interests of all student veterans of the armed forces and those who support them. The primary goal of VSU is to ensure good academic standing and successful employment an/or post graduate education acceptance for all of VSU members. Inherent in this mission is our effort to promote and support the bonding of student veterans so that a spirit of academic and professional accountability is fostered within the ranks of VSU members. VSU will serve to aid the administration of FSU in the achievement of the goal of becoming “the most veteran friendly public university in the nation.” VSU shall be limited neither to the aforementioned objections nor to FSU in scope. VSU strives to provide and promote economic, political, and academic enrichment through tis activities, and promote awareness of and appreciation for those who have served in the armed forces and the military culture.
Women Student Union The Women Student Union serves to develop a greater awareness in the Florida State University community of women’s rights and issues and their relationship to the economic, social, and political nature of society. WSU values the struggles of the past, asserts rights in the present, and celebrates aspirations for the future. WSU fosters the growth of women personally, professionally and politically. WSU will celebrate the power existing within every woman the promote self-autonomy, denounce all limitations, educate of systems of oppression, and advocate inclusivity within a diverse community. WSU facilitates a networking among organizations, departments and services to embrace, engage, and empower. WSU shall be limited neither to the aforementioned objectives nor to the Florida State University in its scope. WSU promotes a positive approach towards women’s concerns in the community by developing programs, services, and activities that will reach out to women and will connect students to administration, faculty, and staff to create a feeling of strength and solidarity within the FSU community. WSU empowers women by actively confronting sexual discrimination, teaching leadership skills, encouraging involvement and promoting advocacy. Agency will function as an educational and cultural learning instrument for students, administration, faculty and staff. It serves as a nucleus for a network with other women-center organizations to improve the opportunities and conditions of women on campus and in the community, and provide a centralized coordinator of resources and services for women. WSU is open and accessible to everyone, and will strengthen the connection between FSU and Tallahassee. Agency Leader Guide • 7
SGASTAFF •
We believe that SGA offers students hands-on, experiential, outside of the classroom learning.
•
We believe that advising the students of SGA is a situational process of challenge and support.
•
We believe that diversity of thoughts, ideas, and identities bring a richer, more educational dialogue to leadership and the campus community as a whole.
•
We believe that all students have the potential to serve, lead, advocate on behalf of their peers, create change, and be positive financial stewards of their funds.
•
We believe that students learn through engaging in the leadership process, and that the limitless opportunities within SGA is a venue to practice that leadership and hone their skills.
Victoria Dobiyanski Director of Student Affairs vdobiyanski@admin.fsu.edu (850) 644-0939 • Senate • Elections • Executive Branch
• SGA policies • SGA general questions
Danielle Morgan Acosta Associate Director of Student Affairs dmacosta@admin.fsu.edu (850) 644-4609 • Black Student Union • Women’s Student Union • Hispanic Latino Student Union
• • • • •
SGA policies COGS Agencies Payroll SGA general questions
Marvin Harris Assistant Director of Student Affairs mharris2@admin.fsu.edu (850) 644-0037 • Student Publications • Paper
8 • Agency Leader Guide
• Publication policies • Posting policies
Kim Dicks Business Manager of Student Affairs kdicks@admin.fsu.edu (850) 644-6914 • Nole Central student accounts • SGA accounting policies
• • • •
Purchase requests Travel requests PAC RTAC
Carolyn Harris Student Program Coordinator Class Councils, Institutes, and Bureaus cjharris@admin.fsu.edu (850) 644-4850 • Freshman Leadership Institute • Transfer Leadership Institute • Class Councils
• Asian American Student Union • Center for Participant Education • Nole Central Access • Front Desk Staff
Josh Kinchen Student Program Coordinator Agencies, Seminole Allies & Safe Zones jkinchen@fsu.edu (850) 645-0908 • PRIDE Student Union • Seminole Allies and Safe Zones
• LGBTQ+ community resources
The staff of the department of Student Government at Florida State University assist students in reaching their full potential. With a focus on leadership and identity development, belonging and inclusion, civic engagement and participation, and financial responsibility and stewardship, SGA staff advocate and support traditions, initiatives, and communities that benefit the student body.
Mattie Durham SGA Administration Senate Program Assistant mdurham@admin.fsu.edu (850) 644-1814 • Senate procedures • Resolutions • How to sponsor a bill
• Payroll processing • Time sheet due dates
Carolyn Cox Executive Branch Program Assistant ccox@admin.fsu.edu (850) 644-0078 • Executive branch • Payroll appointments • Ordering office supplies
• Ordering name tags • Time sheets • P.O. processing
Whitney Brown COGS Program Associate wnbrown@admin.fsu.edu (850) 644-6950 • COGS • Graduate student grant funding • Graduate Student
travel requests • Accounting for Graduate RSOs
Ben Young Designer Web/Print byoung@fsu.edu (850) 644-0089 • • • •
Website development Website maintenance Print design Logo design
• • • •
Tony Nguyen Media Specialist tmnguyen@fsu.edu (850) 645-0160 • Print design • Marketing strategies • Student Publications designers • Business cards
• • • •
Flyers Posters Banners T-shirt Designs
Priscilla Jean-Louis Accounting Representative pjeanlouis@fsu.edu (850) 644-0940 • Nole Central student accounts • SGA accounting policies • Purchase requests • Travel requests
• How to request a P.O. • Deadlines for submitting requests • Financial certification • Steps to complete purchase requests
Rosalind Sapp Accounting Representative rsapp@fsu.edu (850) 644-7166 • Nole Central student accounts • SGA accounting policies • Purchase requests • Travel requests
• How to request a P.O. • Deadlines for submitting requests • Financial certification • Steps to complete purchase requests
T-shirt design Flyers Posters Banners
Agency Leader Guide • 9
AGENCY ADVISORS Vicki Dobiyanski Veterans Student Union Danielle Morgan Acosta Black Student Union Hispanic/Latino Student Union Women Student Union Carolyn Harris Asian American Student Union Josh Kinchen Pride Student Union Roberto Orozco Hispanic/Latino Student Union
10 • Agency Leader Guide
The SGA advising team consists of four full-time SGA staff members, and graduate students in the Higher Education Student Affairs programs who are dedicated to the continued development of student leaders who participate in SGA programs. The advising team is here to make sure you feel supported and can be successful in your roles. While each are assigned particular agencies, feel free to visit any of us with questions or thoughts!
Agency advising looks a little different than what you may have seen through your involvement in RSOs and Greek organizations due to your responsibility, funding, and function on campus. The Agency advisors work to ensure your success and help make you look good! In doing so, there are some particular job responsibilities of Agency Advisors, including: • Ensure agency compliance of Student Body Statutes, the Florida Administrative Code, State of Florida Statutes and Laws and the rules and regulations of Florida State • Help agencies interpret and apply rules and regulations to their structure, spending and activities.
• Motivate and encourage leaders to get involved • Ensure all agency efforts and accomplishments are recognized and celebrated by campus leadership and partners • Advocate for and promote ‘identity group’ culture throughout the campus
• Meet regularly (weekly or biweekly) with top leadership of agencies
• Provide resources relevant to the advancement of the organization and student leaders
• Attend agency General Body Meetings and large programs and activities
• Inspire, empower, and educate student leaders to accomplish goals
• Attend agency Executive Board meetings
• Support educational accomplishments
• Understand student development theory, identity development models, leadership development and organizational development • Challenge and support agencies to live up to their potential and SGA expectations
goals
and
celebrate
• Maintain a high level of accountability with student leaders for decisions made and actions taken on behalf of the agency • Serve as positive reference for you (if you ask us in a timely fashion!)
WE ARE HERE FOR YOU!
Your advisors are here to make sure you are successful—academically, personally, and as an agency. Stop by their office for a chat, a question, or a snack!
Agency Leader Guide • 11
STUDENT GOVERNMENT ASSOCIATION
SIGNATURE EVENTS SGA Welcome Back BBQ (First Wednesday of the Academic Year)
HLSU’s Hispanic Heritage Month September 15-October 15
Pride Drag Show (First Friday of Semester in Club Down Under)
Pride’s Pride Month (October, GLBTQQAI Awareness Month)
Away Game Watches on the Green (Night Games coordinated by Class Councils)
Budget Hearings
Freshman Leadership Institute (Mondays Fall Semester) Transfer Leadership Institute (Tuesdays Fall Semester) Golden Tribe Lecture Series (ongoing through academic year –T/R) 12 • Agency Leader Guide
SGA Fall Elections (Senate, Congress of Graduate Students, Campus Recreation Board) SGA Fall Inauguration Black Student Union Fall Week Women Student Union Love Your Body Week
Veterans Awareness Month (November) Black Student Union COBOL (Coalition of Black Organizational Leaders) Showcase Asian American Student Union Winter Formal
FSU Day at the Capitol AASU’s Asian American Heritage Month (end of Spring break-middle of April) Pride Prom
Black Student Union Bobby E. Leach Ball
Women Student Union Rape Culture Awareness Week
MLK Week
Hispanic Latino Student Union Gala
Senior Class Council’s 100 Days to Graduation Celebration
Senior Send Off (late April, Senior Week coordinated by the Class Councils)
Asian American Student Union Lunar New Year Celebration BSU’s Black History Month (February) SGA Spring Elections (Executive Branch, Senate, Union Board) SGA Spring Presidential Inauguration The Big Event WSU’s Women’s History Month (March)
Senate Meetings (every Wednesday night) Congress of Graduate Students Meetings (1st & 3rd Monday nights) Agency General Body Meetings- GBMs (approximately once a month) Seminole Allies Workshops (approximately twice a month)
Agency Leader Guide • 13
Programming Checklist Planning events can be some of the most fun ways to be involved with your agency, and help you live out your purpose through bringing people together, educating and socializing with them, and providing opportunities to do something new. They also require lots of work! This is a checklist to ensure you cover all your bases – from start to finish of an event!
Before the Event • Brainstorm program ideas • Think about the space reserved and what makes the most sense • Make sure the date and time you have doesn’t conflict with major campus or other agency events • Make sure the Student Publications request is submitted (except for fundraising programs) • Secure funding (submit necessary requests to treasurers with details about what you want) • Tell E-board in one sentence what your event is about and why it is important! • Think about what you want people to do or learn at the event!
Coordinating the Event • Double check you have the space and the set up you want • Provide the information for the Event Permit process • Make sure flyers have been distributed in the halls, handbills passed out at Market Wednesday, and everyone has talked about it on social media • Create a schedule for your event • Assign tasks to E-board and remind them of their duties • Practice what is going to happen to make sure it runs smoothly 14 • Agency Leader Guide
Programming is one of the key ways that agencies live their mission of connecting to students, providing opportunities to learn and grow, and creating safe spaces on campus. Whether educational or social in nature, or focused on giving back to the community, advocating for student needs, or partnering with faculty or guest speakers, agency programs are tangible ways agencies show their presence on campus!
Right Before the Event • Make sure snacks are being picked up • Get there early to make sure things are how you want them and all AV works properly • Create the mood you are looking for • Run through the plan one more time! • Smile!
After the Event • Thank anyone who came to speak or helped out • Clean the space and reset it if you moved anything around • Turn in your receipts! • Ask people for feedback! • Write down thoughts for how the program can be better next time!
Tips for Evaluating Programs • Did the program meet your goals? • How did participants respond to the program? • What went well during the program? • What could go better next time? • How was publicity for the program? • How many people attended the program? • What roadblock were you not prepared for? Agency Leader Guide • 15
PLANNING YOUR MONTH Agencies program, connect, advocate and support students all year long. But agency months are a loved tradition on campus – and gives you the opportunity to really showcase the work you have been doing, encourage others to get involved with your agency, and outreach to other students, faculty and staff. Agency Months include lots of moving parts, and here are some tried-and-true tips to help you prepare.
QUICK TIPS • Start early (like the semester before)! • Build partnerships with departments on campus and affiliates – leave space for them to program too! • Focus on good programs, not just a lot of them! • Delegate! • Meet with your advisor!
SCHOOL COMES FIRST Remember once the month gets here, you are still a student first. Be prepared to balance your involvement with your classes. 16 • Agency Leader Guide
Month programming has been really important to the agencies at Florida State, with lots of money and signature events taking place during each agency month, but remember you do activities all year long. While celebrating an awareness, history, or heritage month, it is important to remember not everything has to happen during that time. It is also good to brainstorm early regarding a theme, the messaging, and what you want the campus community to feel and think at the end of the month!
Have You Covered All Your Bases? Month programming can be a great way to get lots of people excited and plan some fun events! It is also an important time to educate and connect the campus community together! Month programming should have social, educational, service, and academic components to truly be successful – remember you are programming for the entire campus community and this is a great time to bring people out and connected to your agency! Typical and necessary program types include: • General Body Meeting
• Faculty & Staff Interaction
• Educational Seminars
• Sound Hour
• Interactive Social events
• Community Service Event
• Guest/Academic/Cool Speaker
• Fitness/Athletic Event
• Cosponsored Film with the Student Life Cinema
• Opening/Closing Ceremonies
AAHM • BHM • HHM • WHM • PM • VM Engaging the E-Board Month programming is all hands on deck! The Month Coordinator should make sure the SURVIVAL GUIDE is created and distributed to all executive board and committee board members at least two weeks before the Month’s Kickoff! The SURVIVAL GUIDE is the one place to look for everything that needs to happen. It should include: • All month events including the plan (minute-by-minute, day-ofshow, agenda, etc) for each event • What time E-board is expected to arrive at each event • What time is advertised/doors open for an event • Proper attire for Eboard • Assigned tasks (picking up the food, making the video, greeting guests, serving food, giving out t-shirts, emceeing, working back stage, etc) • ANYTHING that everybody needs to know to make the event successful
Marketing Marketing is an important part of any all events, but especially Month Programming. It is expected that: • Each agency work with Ben to create a calendar of events and a description of the month that is live at least two weeks prior to the month
PASSIVE PROGRAMMING
• Flyers be distributed to the residence halls and across campus with calendars of weekly activities, and individual promotions for the largest events • Individual invitations go out to faculty/staff invited to their events at least one month prior to the beginning of the month • Event Permits and Student Publications requests be submitted 3-4 weeks before an event • Everyone is excited!
Never underestimate the power of passive programing – your website, social media, posters and magazines are all ways to teach and engage the campus community. Agency Leader Guide • 17
FINANCES GENERAL GUIDELINES & RESTRICTIONS ON EXPENDITURES Detailed information regarding the general guidelines & restrictions on expenditures can be found in the Finance Code, Student Body Statutes, Chapter 802. 802.4 Accessibility of Meetings & Events (Cannot charge FSU students, events cannot be in a private home, must be advertised) 802.5 Limitation on Outside (non-FSU) Benefits (Cannot use for political activities, nor for community benefit nor donations) 802.6 Acknowledgment of SGA Funding (Must use SGA logo or statement on all http://sga.fsu.edu/logos.shtml) Online and printed materials Audio and video advertising Printed materials All printed materials and broadcasts expressing a political message 802.7 Personal Gifts (Not allowed) 802.8 Alcohol (Not allowed) 802.9 Stolen property (Must be reported) 802.11 Receipts 811 The Service Funding Act of 2009 (This chapter details the requirements to be under the Student Government Service Council in order to receive funding.)
18 • Agency Leader Guide
Overview of the Purchasing Process
1
•
2
•
3
• • •
Approvals begin - SGA Treasurer Director of Student Affairs Business Manager, Student Affairs approves requisition pending in OMNI to go to Procurement
4
• • •
Procurement processes the requisition - creates a purchase order Dispatches the purchase order to the vendor Notifies the SGA Accounting Office that it is available
5
•
SGA Accounting Office emails the local blanket purchase orders to the organization requestor or financial officer Updates Nole Central and Purchase Order Tracking with purchase order information
6
•
7
•
8
•
•
•
•
• •
Organization submits purchase request form within the timeline required for the type of purchase Must be complete - organization name and account number, vendor info, signatures, event info, flyer with logos SGA Accounting Office verifies purchasing prerequisites - forms completed correctly, completed financial workshop, budget in place, money in correct category, no outstanding receipts Sets up requisition in OMNI
Organization prints the purchase order and takes it to the vendor to procure goods Organization brings the original receipt/invoice to the SGA Accounting Office within 10 days. Faster is better! SGA Accounting Office receives the invoice in OMNI, sends receipts to Payables Uploads the receipt to the Organization’s Nole Central account Payables receives the receipt and pays the vendor. The faster we pay these vendors, the more likely they will continue to take purchase orders!
Please do not request the SGA Accounting Office to expedite your paperwork. Poor planning on your part does not constitute an emergency on ours. After obtaining the goods/services, your organization must submit the receipt or invoice from the vendor to the SGA Accounting Office within 10 days of the purchase. This is to ensure the vendor receives payment in a timely fashion.
Agency Leader Guide • 19
Established Vendor
Potential Vendor
Line Item Purchase
10 business days prior to purchase/event date
15 business days prior to purchase/event date
Blanket Request
10 business days prior to purchase/event date
-
Contractual Service
15 business days prior to purchase/event date
20 business days prior to purchase/event date
Interdepartmental Requisition (IDR)
10 business days prior to purchase/event date
-
-
30 business days prior to purchase/event date
Non-U.S. Citizen / Non-resident Alien
Prior to processing a purchase request, the SGA accounting office will verify the following information below:
?
Sufficient funds in the specific category. For example, a $300 purchase order request for Domino’s Pizza requires $300 to be in the food budget category. Flyer advertising your event if items or services are being purchased for an event and/or serving food. The flyer must have the SGA logo and give detailed information (who, what, when and where) regarding the event. The logos must be at least 1/32 of the page in size. http:// sga.fsu.edu/logos.shtml
$
All receipts for prior purchases must be turned in before another purchase order can be requested.
When to go to Student Senate Your organization will need to attend a Student Senate meeting if: •
You plan on having a plated dinner
•
You want to make money
•
Your RSO needs money
20 • Agency Leader Guide
•
You want to spend over $3,000 on a contractual service
•
You want to host an event offcampus
A&S Budgets and Budgetary Categories SGA recognizes seven budget categories. They are as follows:
$
Wages: An expenditure category to pay for temporary employment (student paid positions, etc.) Contractual Services: An expenditure category to pay a person or company for a service rendered instead of a commodity. Examples would be: speaker, entertainer, band, DJ, consultant and graphic designer. All contractual expenditures in excess of $3000 require the approval of student senate via resolution (803.6c). All events must be on-campus unless senate approves by resolution. There are new university procedures related to adding new vendors to the FSU vendor files. Food: An expenditure category for a purchase of edible items or supplies/service charges in relation to food (e.g. cups, napkins, plates, delivery, setup fee). Food must be open to all students on a first come,first-served basis. No plated dinners (where you are served food in a place setting) are allowed without 2/3rd approval from senate. Expense: An expenditure category that covers the costs of expendable items such as printing, office supplies, maintenance, facility rentals, and inflatable/carnival equipment rentals. It also covers any travel and registrations. Clothing/Awards: An expenditure category to pay for clothing, trophies, plaques, and certificates. Please note: Awards for recognition are restricted to trophies, plaques, or certificates ($75 maximum per award or $35 if funds are from PAC).
OCO
OCO: An expenditure category for non-consumable and non-expendable equipment that cost $5,000 or more and has a life expectancy of more than a year. No allocation may be made to or by funding boards in the OCO category.
A&S FEE RECIPIENT RESPONSIBILITIES Every student director/president and financial officer shall be required to complete the Online Financial Certification and the Authorized Statement of Understanding Signature List located at https://fsu. qualtrics.com/SE/?SID=SV_dmTVr8qv50EY0zX Every A&S fee recipient is responsible for reading and understanding the SGA Finance Code, Chapter 800 located at http://sga.fsu.edu/ statutes/statutes.pdf Agency Leader Guide • 21
Budget Transfers SGA branches, offices, agencies, bureaus, and affiliated projects may only transfer money between budgetary categories through the passage of a legislative bill. Such transfers shall also require the consent of the director of the entity within which the funds are transferred. The time frame for transfer bills is two to three weeks.
Sweepings Sweepings dollars are A&S funds left over from the previous year and redistributed to SGA entities, FSU departments, and recognized student organizations (RSO) during the fall semester by senate, should any funds be available. Since sweepings dollars are allocated by senate, recipients must have senate approval to transfer funds from the category in which they were allocated. The only exception to this rule is when sweepings dollars are allocated to funding boards for redistribution to RSOs.
Self-Generated Funds Self-generated funds (non A&S) are money accrued by SGA funded entities through such activities as fundraising, the collection of dues, the receipt of outside donations, and profit-generating ventures without utilizing any A&S funds. Non-A&S funds can be deposited in your organization’s account or an off-campus account. If you decide to deposit self-generated funds in the organization’s SGA account, a refund of monies will not be allowed. To deposit monies in your A&S account, complete a deposit form in the SGA Accounting Office, room A209. All checks received must be restrictively endorsed (“for deposit only to the account of ___”) at the earliest point in the collection process. Once the deposit slip is completed, you must take it to Student Financial Services (cashier’s office) at the University Center and return the cashier’s receipt to the SGA Accounting Office. Deposits will not be credited to an organization’s account until the cashier’s receipt is submitted to the accounting office.
FUNDRAISERS Remember you can never use A&S fees or resources paid by A&S fees to help your organization fundraise!
Student organizations are not allowed to utilize A&S funding solely to generate funds. However, if funds are generated from an event that is paid for in part or in whole by A&S funds, the funds generated will be used to off-set the cost. Florida statute prohibits charging students to enter, attend, or participate in an event funded in part or whole by A&S fees. The only exceptions are student government-sponsored concerts.
Expending self-generated funds for purchases and travels require the same paperwork and time-frames that A&S funds require.
22 • Agency Leader Guide
Potential Vendors An organization may purchase from any vendor as long as the items being purchased are not under FSU contract and the vendor completes and certifies relevant federal reporting requirements to include that there are no conflicts of interest and no employee-employer relationships between the vendor and the University or FSU department. You may contact the SGA Accounting Office to inquire if a vendor is already in our system. Common vendors that DO NOT accept purchase orders: Best Buy, JoAnn’s, Home Depot, Target, Walmart, Party City, Sam’s Club, and Michael’s Arts & Crafts.
Existing Vendors Grocery Store Vendors and Food Service Establishments - At the present time the only four grocery stores we will issue purchase orders for are Winn Dixie on West Tharpe Street, Publix at Ocala Corners, New Leaf Market, and Costco. Choose a blanket as the type of purchase when purchasing grocery items such as food, drink and paper (napkins, plastic utensils).
POTENTIALLY HAZARDOUS FOODS such as foods that can spoil or need preparation (meats, milk, mayo, packaged luncheon meats, frozen entrees, etc.) require preparation in a kitchen approved by the local health authority. If your organization plans to prepare such foods, you must reserve the kitchen at The Center for Global Engagement. Office Supply Vendor - Office Depot is the only authorized vendor for office supplies. They have the state contract and, therefore, if a student organization wishes to request a purchase order for office supplies, it must be for Office Depot. By purchasing under Office Depot, you will receive a discounted contract rate. The login page can be reached at business.officedepot.com, no www in the front. Office machines such as printers, calculators, and copiers are not considered office supplies.
Office supplies must be submitted as a line item request. The following user ID and password will allow you to browse Office Depot’s website and select the items you wish to purchase: Login name: FSU[space]NOLES
Password: GONOLES
Print a copy of your selection and upload it with your purchase request. SGA Accounting office will then place your order, and your items will be delivered to the SGA Accounting Office, Room A209, Oglesby Union (except for Student Publications, College of Music, First Responders, Senate, Executive, and V-89). Agency Leader Guide • 23
Existing Vendors (cont’d.) T-Shirts and Promotional Items Vendors - All promotional items (such as pens, cups, etc.) must contain the SGA logo, which can be found on the SGA website, http://sga.fsu. edu/logos.shtml. Tee-shirts must include the SGA logo or the phrase “Paid for by SGA” or “Funded in part by SGA.” If you choose to include the SGA logo the shirts must be purchased from a licensed vendor. If you choose one of the phrases, the shirts can be purchased from any vendor as long as the vendor accepts purchase orders.
Screen Printers Full Press Clothesline Character Lines T-Formation Garnet and Gold
222-1003 877-9171 459-9653 574-0122 878-5623
Embroidery Garnet and Gold Clothesline
878-5623 877-9171
Gifts/Miscellaneous/Promotional Artistic Glass 663-8185 (Chattahoochee) Awards for U 656-8445 Clothesline 877-9171 Gallery Graphics 942-7525
When ordering t-shirts, it is important to get sizes that are inclusive to the campus community, at least sizes S-2XL.
Typical T-Shirt Breakdown Small 24% Medium 32% Large 32% X-Large 10% XX-Large 2%
When order tank tops, chat with your advisor to see what combinations of sizes and cuts make sense.
KEEP COSTS LOW Screen Printed T-Shirts have an additional cost for every additional individual color added. To keep costs low, ask yourself: “can you live without this color?” Also, bright shirts are cheaper to print on than darker shirts. Choosing the right color shirt can go a long way in terms of your t-shirt design. 24 • Agency Leader Guide
Printing and Copying - The UPS store located in the Oglesby Union was awarded the contract to operate the campus copy center and post office and offers copying, mailing, and shipping services. Under the new agreement, the store will now also handle digital printing and stationery orders (including business cards) that previously would have been completed by Printing Services. For printing services you need to complete a line item purchase request form and obtain a printing quote. The quote must contain a complete description. Description should include: quantity, size of stock, type and weight of stock, color of ink, color of stock, number of folds, number of pages, as well as the amount and type of composition. Note: Only orders to the UPS Store on campus are authorized. A justification and quote must be provided to request the use of an off-campus vendor. All printed materials using SGA funds must have the SGA logo which can be found at http://sga.fsu.edu/logos.shtml ; this includes flyers, posters, banners, websites, clothing, and awards. Tables & Chairs for Campus Events - FSU Building Services provides the setup of tables and chairs for on-campus events. The charge for this service is determined by the number of chairs, tables, and other items provided. RSOs are not authorized to use their SGA department ID (account number) without obtaining approval from the SGA Accounting Office. Approval requires sufficient funding and submission of the appropriate form to Nole Central. Once approved, the SGA Accounting Office will make the request to FSU Building Services for the setup. If your event is at the Union, please check availability of tables and chairs with Guest Services. The Union usually provides this service free of charge. Receipts, Vendor Payment - Once you receive the goods or services the vendor should give you an itemized invoice or receipt. If they do not, ask for one. This invoice is of vital importance to your organization, the university, and the vendor, and must be submitted to the SGA Accounting Office within 10 days of your purchase. Receipts should indicate the vendors name and address, the organization’s name, and purchase order number. All future requests will be held by the SGA Accounting Office until previous receipts are processed. NOTE: There are some vendors that give you an itemized receipt and a purchase slip/statement; both must be returned to the accounting office.
Agency Leader Guide • 25
MARKETING Student Publications Student Publications provides free color printing and free graphic design services for all requesting recognized student organizations. We can produce a variety of projects, including, but not limited to: • • • • •
Business Cards Flyers Handbills Posters Banners
• • • • •
T-Shirt Designs Logos Buttons Invitations Programs/Booklets
Student Publications can provide these services, so long as your organization’s event meets these requirements:
Does not promote fundraising
Does not promote events held at private residences
Does not require a fee or donation to participate in or attend an event
Organizations must provide the following paper in order to print:
Roll of Paper HP1412A (or HEW1412A) 24’’x100’
Ream of Paper 0393122 (Office Depot Item Number) 8.5’’x11’’, 500 sheets Hammermill Premium Multipurpose Paper (24LB, 97 Brightness)
Both types of paper can be ordered online through Office Depot. RSOs are restricted to two rolls of paper or one ream of paper, or a combination of the two types of paper, per semester. Student Publications can also create buttons. For more information on this process, as well as supplies you will need, please contact Tony Nguyen at tmnguyen@fsu.edu. 26 • Agency Leader Guide
PRODUCTION
TIMELINE Request for a design
Already designed
DID YOU KNOW? Student Publications now accepts requests online! Visit us at http://sga.fsu.edu/studentpublications.shtml
7 days
PLAN AHEAD!
First draft and revisions
Same day
Based on student schedules
Student Publications graphic designers are students too. Be sure to give them plenty of heads-up notice for any design job you need to get done. As a rule of thumb, we ask that all organizations give Student Publications 7 days notice.
Bring organization’s paper
BE REALISTIC Print
If SGA Entity...
If you’re going to print out 400 handbills, be sure your fellow students are ready to cut and pass out 400 flyers. We do not like wasting resources, so always think twice before you ask us to print. When in doubt about how much to print, feel free to ask us!
Uploaded to SGA Website
Uploaded to SGA Facebook, Twitter, and Instagram
Uploaded to University Calendar (once EP is approved)
Agency Leader Guide • 27
G N I T S O P
ES U N E V A G SIN I T R E V D A ER
AND OTH
Residence Life (University Housing) Askew Student Life Building Contact (850) 644-2863 http://www.housing.fsu.edu/Future-Residents/Residence-Life-Staff A total of 192 printed flyers will be posted on every floor of every residence hall. Ideal for exposure for those who live on campus and freshmen. Flyers for large events, weeks, and general body meetings are appropriate. Requires at least one week to be approved and posted by staff. This service is free of charge. Union Marketing Oglesby Union Contact Larin Littwin at (850) 645-9850 | llittwin@admin.fsu.edu http://union.fsu.edu/marketing/ A total of 10 printed flyers will be posted on both Kiosks and glass cases dispersed among the Oglesby Union. Ideal for exposure for those who pass by the Oglesby Union. Flyers for large events, weeks, and general body meetings are appropriate. Requires at least one week to be approved and posted by staff. This service is free of charge. Posting Kiosks Various garnet-colored kiosks that are scattered along campus can be posted on. Students are expected to bring their own adhesive. There are a total of 10 boards, and only one flyer per board is allowed at a time. This service is free of charge. A map of all the kiosks can be found here: http://posting.fsu.edu/kiosks Active Distribution Between the Integration statues and the end of Bellamy, students can actively distribute flyers to anybody passing by along the Legacy Walk. Students are responsible for cleaning up any flyers left on the ground. Appropriate for general exposure or advertising an event. Printing handbills/handouts is ideal. FSU Bookstore – Television Screens FSU Bookstore & Seminole Sportshop Contact Tony Holt at 850-644-2072 or tdholt@fsu.edu The FSU Bookstore and Seminole Sportshop offer free ad space on television sets scattered across the stores. Media can be a video or a static slide. For formatting, reservations, and additional details, contact Tony Holt.
28 • Agency Leader Guide
The following are a list of all legal locations students can post, along with information on how to make use of them. These are just opportunities, and neither are endorsed or sponsored by SGA. Please be sure to contact the respective companies when considering costs and objectives. A good use of these resources is to strategically pick what is most useful for your organization, and that the benefits outweigh the costs.
Market Wednesday Student Activities Center Contact Student Activities at (850) 644-6673 or sac@admin.fsu.edu http://union.fsu.edu/market-wednesday/ Student organizations can reserve a table during Market Wednesday, an event held at the Oglesby Union courtyard every Wednesday, between 10:30am – 2:00pm. Students must make their reservation in advance. The online request form opens every Thursday and closes Tuesday night. Handbills/handouts are ideal, and advertising general exposure or upcoming events are appropriate. Chalking Student organizations may chalk in designated areas using powderbased chalk sticks to promote an event/activity with dates, times, location, and the sponsoring organizations. Locations are located on this map: http://posting.fsu.edu/chalking Banners Guest Services Contact William Thomas at 850-644-6083 or wgthomas@fsu.edu https://union.fsu.edu/guestservices/terms-and-conditions/ Student organizations may request up to one vinyl or nylon 4’x6’ or 4’x8’ banner to be put up in the East Courtyard of the Oglesby Union (near Moore Auditorium). Reservations are made through Guest Services using their website: http://unionreservations.fsu.edu/. Banners are put up for a week and taken down every Friday. Organizations cannot request a reservation for consecutive weeks. Banners can be purchased through a variety of vendors, such as UPS Store, Target Copy, or Fast Signs. General promotion of the organization is appropriate. Classroom Buildings Various classroom buildings offer bulletin boards for organizations and businesses to put up flyers. Each building has a respective building manager that must be contacted prior to posting. Although each building has different standards, generally they only accept one 8.5’’ x 11’’ flyer per bulletin board which cannot cover other flyers. Target audience is primarily students moving in-between classes. Some bulletin boards are restricted to departmental flyers only.
Agency Leader Guide • 29
Student Life Center – Theater Student Life Center Contact Brian Rainbeau at 850-644-4455 or brainbeau@admin.fsu.edu http://movies.fsu.edu/content/download/108427/1021978/file/ SLC%20Slideshow.pdf The Student Life Center sells advertising space that appears on a slide show prior to a movie screening at the Student Life Center. Ads have an average exposure of 2,000 students per week, and are shown twice in the half-hour before the movie. Ads must be formatted 14.222 x 7.694 inches at 72 dpi. Upcoming events are appropriate. For pricing and more information, visit the link above. Transportation – Buses Star Metro Contact Chris Geib at 850-363-0955 or cgeib@oncityadvertising.com Star Metro offers advertising space for student organizations and businesses. Appropriate for general, long term exposure for organizations. Ads can be either displayed on the ceiling (interior) or behind the driver (box). Different packages are available. Special pricing available for routes that run exclusively through FSU, such as the Seminole Express. For more information and pricing plans, contact Chris Geib. Transportation – Gotcha Car Gotcha Car Contact Sean Flood at 404-759-3929 or sean@thegotchagroup.com www.thegotcharide.com Individual vehicles that transport students for a tip can be wrapped entirely with a design to advertise your organization. Advertising runs for 6 months. Multiple pricing plans are available. Routes can also be fixed to pass by certain areas of your choice. Special events and campaigns, especially during football season, are appropriate. For more information, contact Sean Flood. FSU Milestone FSU Business Services in University Center, Building C, Suite 5500 Contact Lindsay Grooms at 850-644-1241 or lgrooms@fsu.edu obs.fsu.edu The FSU Milestone is a free planner distributed across 6,000 students on campus. Advertising space within the book can be purchased. A variety of packages are available. For more information, contact Lindsay Grooms. Table Tents Dining Halls and Union Food Court Contact Scott Aebersold at 850-645-1998 or aebersold-scott@aramark.com Up to 300 table tents can be placed on the dining tables of the two dining halls (Suwannee Room and Fresh Food Company) as well as the Union Food Court. Table tents can be placed on each individual table. Students are responsible for putting out as well as picking up table tents. Table tents must be approved and reserved in advance and are up for a week at most. Consecutive weeks are not permitted. Students are also responsible for replacing any damaged table tents. Table tents that are not retrieved by the end of the week will be disposed of.
30 • Agency Leader Guide
SHOUT IT
OUT REMEMBER
There are more ways to getting your message out than a printed flyer. The conversation should continue even after the event. Here are some ways Student Publications can help you achieve your marketing goals.
Agency Websites Student Government Association houses the websites for all agencies. These pages contain current information of your e-board, events, and how to get involved. Need to make any updates or changes? Feel free to contact the web designer, Ben Young at byoung@fsu.edu.
Social Media
Social Media is a great outlet for not only reaching students, but continuing the conversation and engaging students. Remember, engagement has a higher pay-off than exposure. The most critical part in marketing is after the sale, not before! Utilize your social media effectively, and make sure that your whole organization is involved, not just a few select e-board members.
Photography Services
Student Publications houses student interns with a focus on photojournalism. Based on student schedules, we try our best to send our photographers to all agency events. In addition, we include these photographs on a variety of publications, such as SGA Today and TIPS. Need an event covered? Come by the Student Publications office and let us know. In addition, professional head shots can be taken by Ben Young in A205J. Be sure to schedule an appointment if you need several head shots.
Publication Services
SGA Today and TIPS News to Use are two publications that Student Publications produces. SGA Today covers events, accomplishments, and milestones of student organizations, while TIPS covers upcoming events. Interested in getting featured? Contact Tony Nguyen at tmnguyen@fsu.edu for SGA Today, and Marvin Harris at mharris2@admin.fsu.edu for TIPS.
Qualtrics Forms Qualtrics are online surveys that can send results straight to your email. Useful applications include RSVPing for an event or filling out a questionnaire. For more information about this service, contact Ben Young at byoung@fsu.edu.
Agency Leader Guide • 31
IMPORTANT RESOURCES Throughout the year there will be lots of people on campus that help you and your agency be successful. These are some of the most common folks contacted for planning events, booking space, looking for co-sponsorship opportunities, or registering for Sound Hour and Market Wednesday! You Agency Advisor can always help connect you to others across campus to! Everyone is ready to help!
Event Permits
Dorsey Spencer EP Reviewer dspencer2@fsu.edu (850) 644-6454
studentgroups.fsu.edu Allison Peters EP Reviewer abpeters@fsu.edu (850) 645-7364
Lane Washington EP Reviewer abpeters@fsu.edu (850) 644-0035
Collegiate Link (RSO Profile) studentgroups.fsu.edu
Dorsey Spencer Student Activities Center, Overall Program dspencer2@fsu.edu (850) 644-6454
Carolyn Harris SGA Organizations cjharris@fsu.edu (850) 644-4850
Guest Services union.fsu.edu/guestservices
William Thomas Reservations, room diagrams, event set up needs (AV equipment, sound, food), space approval (through EP process) wgthomas@fsu.edu (850) 644-6083
Langford Green Reservations unirel.fsu.edu/Space-Reservations/Langford-Green Pat Campbell pcampbell2@fsu.edu (850) 644-2469
Academic Space https://studentgroups.fsu.edu/
Retrieve request form from Guest Services, complete, and return to Guest services. Students cannot request space until the second week of the semester.
32 • Agency Leader Guide
Club up.union.fsu.edu Downunder
Laura Hicks & David Ranon Co-Sponsorships Equipment rental (popcorn machine, cotton candy machine, and snow-cone machine) upcosponsor@fsu.edu (850) 644-0618
Market Wednesday union.fsu.edu/market-wednesday/
Brittney Hicks SOAR Board bh12d@my.fsu.edu
Benoy Sanil SOAR Board bks12@my.fsu.edu
Questions? sac@admin.fsu.edu (850) 644-6673
Student Life Cinema movies.fsu.edu/
Amie Runk Askew Student Life Center, Program Coordinator arunk@admin.fsu.edu (850) 644-4504
Campus Recreation Mike DiBiasi Intramural Fields Reservations mdibiasi@fsu.edu
campusrec.fsu.edu/ Jessica Sciara FSU Reservation jsciara@fsu.edu (850) 655-0283
Contact to advertise a class, call Derrell Lovett at dlovett@admin.fsu.edu
Center for Leadership & Social Change – Identity Cluster Miguel Hernandez mahernandez@fsu.edu (850) 644-7827
Amber Hampton aehampton@admin.fsu.edu (850) 645-0184
Ariana Vargas avargas3@fsu.edu (850) 645-7504
The Center for Leadership and Social Change Newsletter reaches over 6,000 recipients. To provide service opportunities and/or information in the weekly announcement you can email thecenter@admin.fsu.edu
University Housing University Housing is a great place to market your organization’s events. Housing space can be reserved by talking to the Hall Coordinator. Chandra Myrick Associate Director cmyrick@fsu.edu (850) 644-2863
Health and Wellness Rose Rezaei Assistant Director of Health Promotions rmrezaei@gmail.com
Kori Pruitt Sexual Violence Prevention Coordinator kpruett@admin.fsu.edu
Tiffany Lawson Alcohol & Drug Prevention Coordinator tslawson@fsu.edu Agency Leader Guide • 33
“We did that LAST year!”
“No one knows who that is!”
“I don’t want to fail!”
“They’ve got to be entertained!”
“We can’t change our plans now!”
34 • Agency Leader Guide
Repeating programs in moderation is not always bad. Each year there are a new group of students who haven’t been exposed to that particular topic before. It may be a good program for all new people, and it can definitely be improved upon. Run with the successes, but constantly continue to evaluate them as well.
Big name speakers, well-known faculty, or everyone’s “favorite” presenter don’t always do the best job. Don’t assume that a big name or favorite person will solve your programming problems. Bring in new people so that students can be exposed to different perspectives and styles.
Some people are afraid to try a new concept or idea, develop a different type of program, tackle a controversial issue, or step outside of their comfort zone. You are a student leader because we know you can do all of those things! If you don’t try new things, you’ll never learn anything different. Step outside of your comfort zone!
Too much fluff and not enough stuff will leave your audience with a cavity! Or at least yawning. They will not return to your programs if they don’t feel they’ve learned something valuable. Make sure you have quality, up to- date information for them, and have challenged them to look at things differently. Entertainment is good as long as it isn’t the main performer.
You sure can...so be flexible. Plan early enough so that if something happens, and your speaker has to cancel or you realize you planned a program during the season finale of Scandal (gasp!) you can reschedule or reformat, and not leave yourself in a predicament. BUT, don’t keep putting it off until later for silly reasons….someone will ALWAYS have something else to go to or do.
“Audience participation CAN’T be planned!”
Wrong answer! Interactive games, dialogue, index cards with preset questions, and exercises can all be planned in a presentation to get even the quietest audience participating and discussing whatever the topic is. A good student leader always has questions ready for a presenter so that the group doesn’t sit in awkward silence.
“I haven’t heard back from the presenter, so I can’t plan the program!”
“It’s too much to do myself!”
Again, WRONG! If you want a program to happen, you need to be persistent. One phone call doesn’t mean you’re finished. Call every day. Email. Stop by the office. You and only you are responsible for getting it done, and that excuse is never ok. And if you’ve waited until the end of the month to program, you have no one to blame but yourself so plan your programs far in advance.
First, don’t forget that there are other students and staff who can all help program with you (within the scope of the requirements). AND you don’t have to program alone—get your friends to help. You might be surprised what they will do if you only ask for their help. Sometimes the best ideas come from those you’d least expect them from!
“I’m just going to get past this week, then I’ll plan it. It’s too busy right now.”
Yeah, I doubt it! Once you put something off, you’ll keep putting it off again and again. Don’t wait too long or the calendar will get full, other stuff will come up, and it’ll never happen. Get going, and you’ll be able to feel relieved that you finished instead of stressed that you didn’t.
Agency Leader Guide • 35
Executive Branch Student Body President Student Body Vice President Student Body Treasurer
@fsusga
Stefano Cavallaro Gerald Johnson II Jorge M. Rendon V
Asian American Student Union Director Assistant Director Treasurer Secretary Public Relations Coordinator Programming Coordinator
Katrina Pitt Kathryn Quintin Manitra Chavanamest Paul Tilley Emily Wong
Black Student Union BSU Ambassador COBOL Directors COBOL Directors Community Service Community Service Fundraising & Sponsorships Fundraising & Sponsorships Health & Athletics Health & Athletics Homecoming Homecoming Incite Incite Master Coordinators Master Coordinators Membership Membership Political Education Political Education Professional Development Professional Development PR & Marketing PR & Marketing Socials & Events Socials & Events BSU PRESIDENT Vice President Secretary Treasurer 36 • Agency Leader Guide
Laurence Thompson Ebonique Brooks Sheldon Williams Nyshell Dixon Leah Ellis Shanice Smith Shannon Baker Lauren Glover Rashard Johnson Teni Ajayi Deidre Evans Kayla Burnett Joyce Philippe Kianna Talley Caylin Stubbs Rehema Armorer Markenley Cherenfant Mackenzie Cesar Cecily Matthews Viesha Andrews Derice Lawton Jacques Toussaint Jakeyah Gadson Monet King David Daceus Rodney Moore Jacqueline Futch Marcherie Thompkins Candice Jenkins
fsusga
@fsusga
sgapres@admin.fsu.edu FSUSGAVICEPRESIDENT@admin.fsu.edu SGATreas@admin.fsu.edu
@fsuaasu
fsuaasu
@fsuaasu
fsuaasu.director@gmail.com fsuaasu.assistantdirector@gmail.com fsuaasu.treasurer@gmail.com fsuaasu@gmail.com pst12b@my.fsu.edu ew12c@my.fsu.edu @FSU_BSU
FSUBSU
@FSU_BSU
bsuambassador@gmail.com bsucobol@gmail.com bsucobol@gmail.com fsubsucommserv@gmail.com fsubsucommserv@gmail.com srs12f@my.fsu.edu ssb12b@my.fsu.edu bsuathletics1112@gmail.com bsuathletics1112@gmail.com fsubsuhomecoming@gmail.com fsubsuhomecoming@gmail.com bsuincite@gmail.com bsuincite@gmail.com fsubsumastercoordinators@gmail.com fsubsumastercoordinators@gmail.com bsumembership@gmail.com bsumembership@gmail.com bsuacademicsandeducation@gmail.com bsuacademicsandeducation@gmail.com bsulead@gmail.com bsulead@gmail.com fsubsupr@gmail.com fsubsupr@gmail.com fsubsu.socialsevents@gmail.com fsubsu.socialsevents@gmail.com fsublackstudentunion@gmail.com fsublackstudentunion@gmail.com fsublackstudentunion@gmail.com fsublackstudentunion@gmail.com
GETCONNECTED Hispanic/Latino Student Union Director Assistant Director Treasurer Secretary Internal Affairs Athletics Chair Community Service Chair Community Service Chair Membership Political Action Chair Press and Publicity Chair Press and Publicity Chair Education Chair Fundraising Chair Social Chair
@FSU_HLSU
Cristian Guadamuz Krysta Galeano Jimmy Calvo Gabriel Baratto Georgette Cartagena Angelica Barroso Maria Jesus Morice Carla Carvalho Alejandro Acosta Alejandro Moreno Maria Aldana Moises Escobar Giovanni Rocco Yunuen Delgado Hannah Everett
Pride Student Union Director Assistant Director Center Director Treasurer Political Actions Coordinator External Affairs Coordinator Programming Coordinator
hlsu.director@gmail.com hlsu.assistantdirector@gmail.com hlsu.treasurer@gmail.com hlsu.secretary@gmail.com hlsu.irelations@gmail.com hlsuathletics@gmail.com communityservice.hlsu1@gmail.com communityservice.hlsu1@gmail.com hlsu.membership@gmail.com hlsu.pac@gmail.com hlsu.publicity@gmail.com hlsu.publicity@gmail.com hlsu.education14@gmail.com fundraising.hlsu@gmail.com hlsu.social14@gmail.com @PrideFSU
fsupride
psu.director@gmail.com pride.astdirector@gmail.com psu.centerdirector@gmail.com ss13an@my.fsu.edu gpr12@my.fsu.edu
Sofia Palmero
sap12d@my.fsu.edu @WSU_FSU
Ashleigh Gregoria Khadijah Templier Mariah Roman Taihisha Alteme Samantha Horvitz Kimberly Myers Tamara Byrd Lydia Macdonald Mansfield Carly Trocchia Patricia Barrett Megan Cromwell
FSUWomenStudentUnion
Andrew Wright Sloan Richard Howell
@WSU_FSU
fsuwsudirector@gmail.com fsu.wsu.adirector@gmail.com fsu.wsu.secretary@gmail.com fsu.wsu.membership@gmail.com fsu.wsu.owl@gmail.com fsu.wsu.political@gmail.com fsu.wsu.historian@gmail.com fsu.wsu.whm@gmail.com fsu.wsu.finance@gmail.com fsu.wsu.pr@gmail.com fsu.wsu.external@gmail.com
Veterans Student Union Director Assistant Director
pridefsu
Rosanna Rizo Jonathan Horton Kimberly Lees Yes Segura Giovanni Rocco
Women Student Union Director Assistant Director Director of Administration Membership OWL Coordinator Political Actions Historian Women’s History Month Chair Director of Finance Public Relations Coordinator External Affairs Coordinator
@HLSU_FSU
Hispanic Latino Student Union
fsuvsu
aws12d@my.fsu.edu rjh12e@my.fsu.edu Agency Leader Guide • 37
A L L A
A Y C GEN
E C N DVA
M E T P E S
4 1 0 2 , BER 7