T N E D U T S E T A
N E S
E D I GU LEAD
: E M ER NA
Welcome to
STUDENT GOVERNMENT ASSOCIATION The Student Government Association is the university-wide governing body representing students in all divisions of the university. The SGA consists of executive, legislative, and judicial branches. The powers of the executive branch are vested in the student body president and vice president, who represent the concerns of the student body. The students elect these two officers each spring semester. Some of the duties of the student body president and vice president include: 1) administering and enforcing the laws of the student body; 2) signing or vetoing acts of the student senate; 3) calling and presiding over meetings of the student body; 4) making recommendations for legislation to the student senate; and 5) creating new programs that address the needs of the students or better the campus.
The judicial branch functions as the supreme court of the student body. This branch hears appeals from groups or individuals on such issues as controversies involving constitutionality of actions by students or student groups and violations of the student body constitution and statutes. The legislative branch is made up of the student senate. Each of the 80 members of the senate represents academic divisions of FSU and works diligently to ensure that all students are heard and their interests are represented. It is the body that Florida law requires allocate the entire annual $13,900,000 budget. Senators sponsor bills to appropriate funds, adopt statutory amendments and revisions, and approve constitutional amendments for the student body electoral process.
Senate President
Senate President Pro-Tempore
Andrew Forst
Derrick Scott II
synergy
“The increased effectiven ess that results when two or more people or busines ses work together.�
Breaking Down the SGA Structure.....................4 Senate Overview........................................................6 SGA Staff.......................................................................8 SGA Signature Events..............................................10 Types of Legislation.................................................12 Parliamentary Procedure.....................................16 Finance Code...............................................................18 Funding Boards..........................................................20 Marketing.....................................................................27 Important Resources...............................................33 Questions, Questions, Questions?.......................35 Get Connected.............................................................37
REMEMBER!
Your Senate President and Pro-Tempore have an open-door policy and encourage senators to reach out when writing legislation.
BREAKING
DOWN T H E S G A S T RU C T U R E
The mission of the Student Government Association (SGA) is to provide FSU students with representation, services and advocacy within the university structure. The Student Government Association provides quality leadership for, and accountability to its constituency by recognizing that strength arises from diversity, engagement, and dialogue.
Legislative Branch
Student Body President
Senate President
Judiciary
AASU
Internal Affairs Rules & Calendar
Child Development Center SAFE Bus
Student Publications
Student Asssitance Center
Deputy Chief of Staff
VSU
Cabinet OEI
OGA
Arts
OSL
Health & Safety
JrCC
Press Secretary
Freshman Leadership Institute
Departmental Affairs Programming & Service
Transfer Leadership Institute
Community & University Affairs
Student Government Webmaster
Campus Recreation
Union Board
Clerk of the Court
Campus Engagement
Class Councils SrCC
Attorney General Student Defender
Academic Affairs
SSI
OURCE
SoCC
V-89
RTAC
4 • Student Senate Guide
WSU
Bureaus
First Responder Unit
Justices
Chief of Staff
IRHC
Student Broadcast Center
Other Entities
HLSU Pride
CPE
Funding Boards
PAC
BSU
Affiliated Projects
Student Affairs
Elections
Agencies
Student Body Treasurer
Budget Finance
Chief Justice
Student Body Vice President
Senate Protempore
Senate
Judicial Branch
Executive Branch
Homecoming
COGS
Headliners
Golden Tribe
BILL 2014 Allocation ORGANIZATION
DEPT ID
SALARY
OPS
CONT. SERV. EXPENSE
FOOD
OTHER
OCO
TOTAL
SGA OFFICES COLLEGE LEADERSHIP COUNCILS
55,000
55,000
8,700
ELECTIONS
241-028
8,000
500
EXECUTIVE BRANCH
241-002
32,816
12,500
EXECUTIVE PROJECTS
241-010
100,000
100,000
HOMECOMING LECTURE SERIES SGA ACCOUNTING & ADVISING SGA ADMINISTRATION SGA SALARY ACCOUNT
241-003 241-009 241-001 241-000 239-002
382,500 20,000 12,000 43,656 5,200
382,500 200,000 20,500 43,656 631,200
SENATE SENATE PROJECTS SENIOR CLASS COUNCIL
241-004 241-005 241-038
15,074
16,950 70,000 8,000
5,000
SUPREME COURT
241-007
9,140
500
AGENCIES AASU BSU HLSU PRIDE
241-023 241-024 241-025 241-026
4,597 4,597 4,597 4,597
180,000 8,000 626,000
VETERAN STUDENT UNION WOMEN STUDENT UNION
15,300 20,700 16,920 11,700
4,597
200
46,316
1,000
500
1,500
38,524 70,000 10,000
500
150
10,290
1,800 19,980 14,400 8,100
4,500 7,200 6,300 1,800
1,350 3,600 2,700 2,250
27,547 56,077 44,917 28,447
9,000
1,000
6,036
3,600
2,700
34,033
2,000
14,597
241-021
4,597
17,100
CPE
241-018
2,921
5,130
810
450
1,125
10,436
IRHC
241-020
3,272
600
1,000
1,500
1,000
7,372
MARC 241-049 OFFICE OF GOVERNMENTAL AFFAIRS 241-016 OFFICE OF SERVANT LEADERSHIP 241-032 OFFICE OF STUDENT SUSTAINABILITY SCURC
1,726 5,764 1,753 1,753 1,169
42,000 3,150 900
1,000 10,800 15,300 5,400 16,000
500 3,500 1,350 450
500 700 450 450
3,726 62,764 22,003 8,953 17,169
12,800
300
2,000
BUREAUS
AFFILIATED PROJECTS CHILD CARE CENTER MEDICAL RESPONSE UNIT SAFE STUDENT PUBLICATIONS STUDENT RESOURCE CENTER WVFS V-89
241-015 241-040
6,771
241-012 241-011
37,938
241-013
34,848
FUNDING BOARDS Organizational Fund PAC Program Allocation Committee RTAC Resource & Travel
241-033 241-047 241-036
SPORT CLUB COUNCIL SAP (Academic Programs)
241-034
192,094 21,871
192,094
49,255
20,600
43,754
18,629
540 6,000
20,000 40,000 2,362 25,500
20,000 77,938 2,902 66,348
10,000 80,000 80,000
10,000 80,000 80,000
140,000 30,000
209,855 30,000
620,000
620,000
OTHER REQUESTS CTR FOR GLOBAL ENGAGEMENT COGS
244-000
TOTAL SGA
62,383
237,756
320,040 1,897,094
UNION
1,997,489
552,790
306,022 1,808,472
4,664,773
CAMPUS RECREATION
1,637,519 1,560,573
2,309,017
5,507,109
300,000
300,000
Overhead Assessment TOTAL
4,546,111 2,351,119
626,062 6,314,583
40,650
40,650
21,475
21,475
0
3,428,118
911,103
13,900,000
DID YOU KNOW?
Students pay $12.86 in activity and service fees (A&S) for every credit hour in which they are enrolled.
Student Senate Guide • 5
) ɚ t . ə . n ɛ s ˈ s set forth sen·a·tor ( natorial duties a Se t faithfully their u o y rr ca ese Rules of to th d d e n a ct e s, p x te e tu is ta r dy S Each Senato tion, Student Bo u it st n o C y d o B t by the Studen Procedure. Senate must be in compliance with the: •
Student Body Statutes
•
Student Body Constitution
•
Florida State University regulations and policies
•
State of Florida Constitution
Budget The Budget Committee works with every group that receives money from the approximately $14 million SGA Budget to allocate the budget for the next year. The committee conducts hearings with each recipient as they defend their funding request for programing, travel, clothing, awards, food, etc...The budget is then voted upon for approval by the Senate after committee deliberations. The budget is written in September and passed in October. In addition, the Budget Committee also hears both the RTAC (Resource for Travel Allocations Committee) and PAC (Programming Allocations Committee) resolutions that request fundings for the over 500 registered student organizations at Florida State.
Finance The Finance Committee deals with all monetary legislation, including those that involve changes to the Finance Code. There are two main monetary forms of legislation. The first is referred to as a “Transfer Bill”, in which an A&S funded organization requests to transfer funding from one account to another within their organization (i.e. Contractual Services to Food). The second is referred to as a “Project Bill”, in which an organization requests money from Senate Projects, an account under the provision of senate to fund new or existing projects. The Finance Committee also serve as the stewards of the Finance Code (found in Chapter 800 of Student Body Statutes), which states how funding boards, organizations, sponsors of legislation, and the Finance Committee, must appropriate A&S funds. The Senate President refers monetary legislation to the Finance Committee to ensure that it follows Finance Code, is being used efficiently, and all other funding options were reviewed prior to requesting from Senate Projects.
Judiciary The Judiciary Committee oversees all legislation pertaining to Student Body Statutes and the Student Body Constitution. The Judiciary Committee provides a great opportunity for those senators wishing to gain judicial experience needed for future employment opportunities. The Judiciary Committee carefully analyzes all legislation with the intent to change the statutes or constitution because these are the that Student Government must abide by to operate. The Judiciary Committee also interviews candidates for the Student Government Supreme Court, as well as (if necessary), initiates impeachment proceedings against Student Government officers.
6 • Student Senate Guide
SENATE
C OM M I T T E E S DUTIES & R E S P ON S I B I L I T I E S Internal Affairs The Internal Affairs Committee (IA) interviews nominees forwarded by the Executive Branch. This includes Cabinet, Agencies, Bureaus, and Affiliated Projects. The IA Committee ensures that every appointed student government official under the Executive Branch is qualified and approves or disapproves the Executive Branch’s nomination. IA is the second step out of three that all appointed officials must go through before they are able to start acting in their position. Step one is to be interviewed and forwarded by the Executive Branch. Step two is to be interviewed and forwarded by the IA Committee. Step three is to be interviewed and confirmed by the entire Student Senate, then they can be sworn in and start acting in their position. Additional responsibilities include: Annual review of Bureaus to determine if they shall continue to exist or are not in compliance with statutes.
Student Affairs The Student Affairs Committee purpose is to be the line of communication between the FSU Student Body and Student Senate. Current Student Affair Committee responsibilities include: Reviewing issues pertaining to the Student Body and informing Senate as to pertinent action. Conducting forums/town-halls in conjunction with the Executive Branch for students to express their concerns. Maintaining the Senate table at the Union on every Market Wednesday. Creation of a Master Senate Calendar, for Senate to keep track of upcoming major campus events, as well as events from organizations funded by A&S fees.
Rules & Calendar The Rules & Calendar Committee is composed of the Senate President, Senate President ProTempore, and the chairpersons of each of the standing committees, including the chairs of the RTAC and PAC. The Senate President Pro-Tempore serves as chairperson of this committee. Rules & Calendar Committee responsibilities include: Review and suspend Senators for excessive absences. Debate/Amend/Reject or recommend passage of amendments to the Senate Rules of Procedure. Approve or disapprove of the nominations of appointed Senators, pending the approval of the full Senate.
Student Senate Guide • 7
SGASTAFF •
We believe that SGA offers students hands-on, experiential, outside of the classroom learning.
•
We believe that advising the students of SGA is a situational process of challenge and support.
•
We believe that diversity of thoughts, ideas, and identities bring a richer, more educational dialogue to leadership and the campus community as a whole.
•
We believe that all students have the potential to serve, lead, advocate on behalf of their peers, create change, and be positive financial stewards of their funds.
•
We believe that students learn through engaging in the leadership process, and that the limitless opportunities within SGA is a venue to practice that leadership and hone their skills.
Danielle Morgan Acosta Interim Director of Student Affairs dmacosta@admin.fsu.edu (850) 644-4609 • Black Student Union • Women’s Student Union • Hispanic Latino Student Union • SGA policies • COGS
• • • • • •
Agencies Payroll Senate Elections Executive Branch SGA general questions
Marvin Harris Assistant Director of Student Affairs mharris2@admin.fsu.edu (850) 644-0037 • Student Publications • Paper
• Publication policies • Posting policies
Kim Dicks Business Manager of Student Affairs kdicks@admin.fsu.edu (850) 644-6914 • Nole Central student accounts • SGA accounting policies
8 • Student Senate Guide
• • • •
Purchase requests Travel requests PAC RTAC
Carolyn Harris Student Program Coordinator Class Councils, Institutes, and Bureaus cjharris@admin.fsu.edu (850) 644-4850 • Freshman Leadership Institute • Transfer Leadership Institute • Class Councils
• Asian American Student Union • Center for Participant Education • Nole Central Access • Front Desk Staff
Josh Kinchen Student Program Coordinator Agencies, Seminole Allies & Safe Zones jkinchen@fsu.edu (850) 645-0908 • PRIDE Student Union • Seminole Allies and Safe Zones
• LGBTQ+ community resources
The staff of the department of Student Government at Florida State University assist students in reaching their full potential. With a focus on leadership and identity development, belonging and inclusion, civic engagement and participation, and financial responsibility and stewardship, SGA staff advocate and support traditions, initiatives, and communities that benefit the student body.
Mattie Durham SGA Administration Senate Program Assistant mdurham@admin.fsu.edu (850) 644-1814 • Senate procedures • Resolutions • How to sponsor a bill
• Payroll processing • Time sheet due dates
Carolyn Cox Executive Branch Program Assistant ccox@admin.fsu.edu (850) 644-0078 • Executive branch • Payroll appointments • Ordering office supplies
• Ordering name tags • Time sheets • P.O. processing
Whitney Brown COGS Program Associate wnbrown@admin.fsu.edu (850) 644-6950 • COGS • Graduate student grant funding • Graduate Student
travel requests • Accounting for Graduate RSOs
Ben Young Designer Web/Print byoung@fsu.edu (850) 644-0089 • • • •
Website development Website maintenance Print design Logo design
• • • •
Tony Nguyen Media Specialist tmnguyen@fsu.edu (850) 645-0160 • Print design • Marketing strategies • Student Publications designers • Business cards
• • • •
Flyers Posters Banners T-shirt Designs
Priscilla Jean-Louis Accounting Representative pjeanlouis@fsu.edu (850) 644-0940 • Nole Central student accounts • SGA accounting policies • Purchase requests • Travel requests
• How to request a P.O. • Deadlines for submitting requests • Financial certification • Steps to complete purchase requests
Rosalind Sapp Accounting Representative rsapp@fsu.edu (850) 644-7166 • Nole Central student accounts • SGA accounting policies • Purchase requests • Travel requests
• How to request a P.O. • Deadlines for submitting requests • Financial certification • Steps to complete purchase requests
T-shirt design Flyers Posters Banners
Student Senate Guide • 9
STUDENT GOVERNMENT ASSOCIATION
SIGNATURE EVENTS SGA Welcome Back BBQ (First Wednesday of the Academic Year)
HLSU’s Hispanic Heritage Month September 15-October 15
Pride Drag Show (First Friday of Semester in Club Down Under)
Pride’s Pride Month (October, GLBTQQAI Awareness Month)
Away Game Watches on the Green (Night Games coordinated by Class Councils)
Budget Hearings
Freshman Leadership Institute (Mondays Fall Semester) Transfer Leadership Institute (Tuesdays Fall Semester) Golden Tribe Lecture Series (ongoing through academic year –T/R) 10 • Student Senate Guide
SGA Fall Elections (Senate, Congress of Graduate Students, Campus Recreation Board) SGA Fall Inauguration Black Student Union Fall Week Women Student Union Love Your Body Week
Veterans Awareness Month (November) Black Student Union COBOL (Coalition of Black Organizational Leaders) Showcase Asian American Student Union Winter Formal
FSU Day at the Capitol AASU’s Asian American Heritage Month (end of Spring break-middle of April) Pride Prom
Black Student Union Bobby E. Leach Ball
Women Student Union Rape Culture Awareness Week
MLK Week
Hispanic Latino Student Union Gala
Senior Class Council’s 100 Days to Graduation Celebration
Senior Send Off (late April, Senior Week coordinated by the Class Councils)
Asian American Student Union Lunar New Year Celebration BSU’s Black History Month (February) SGA Spring Elections (Executive Branch, Senate, Union Board) SGA Spring Presidential Inauguration The Big Event WSU’s Women’s History Month (March)
Senate Meetings (every Wednesday night) Congress of Graduate Students Meetings (1st & 3rd Monday nights) Agency General Body Meetings- GBMs (approximately once a month) Seminole Allies Workshops (approximately twice a month)
Student Senate Guide • 11
Types of Legislation Each bill, resolution or proposed constitutional amendment will have a sponsor. The sponsor will be the Senator who has written the bill, resolution or proposed constitutional amendment. Additional sponsors may be added to the bill, resolution or proposed constitutional amendment at the discretion of the original sponsor. No Senator shall be allowed to request that their name be added as a co-sponsor without the consent of the current sponsor(s). Bills, resolutions and proposed constitutional amendments in their advertisements on the SGA Web Page, Senate Journals and Calendars will denote the sponsor(s). Only the sponsor of a piece of legislation may speak during the opening and closing debate on that piece of legislation. All forms of legislation must be initially submitted to the Senate President by Noon the day before a Senate meeting. Upon approval, the Senate President will submit the legislation to the Senate Program Assistant by 5 p.m. the day before the Senate meeting. The Senate Program Assistant shall electronically submit the legislation to the SGA Webmaster and recommend the posting of the legislation through the completion of the Senate Session. All legislation shall be turned into the Senate Program Assistant and posted on the SGA website 24 hours prior to the Senate meeting. If electronic failure occurs, the events as outlined in provision 210.4 C shall apply. Once submitted to the Senate Program Assistant, Bills, proposed constitutional amendments and Resolutions may not be withdrawn except by the sponsor(s).
Resolutions Resolutions shall be formal expressions of the opinion or will of the Student Senate. Resolutions shall be adopted by majority vote of the Student Senate. For example, changes to the Rules of Procedure must be done through resolution and adopted by a two-thirds (2/3) vote of the Student Senate. Resolutions shall not be written for the purpose of commending an individual(s) or organization(s) unless approved by four-fifths (4/5) of the Rules and Calendar Committee. There shall be an enacting clause on every resolution that shall read, “Be it resolved by the __Student Senate at Florida State University that:”
12 • Student Senate Guide
Legislation is the life of Student Senate, without it we are not a functioning body. There are two forms of legislation: Resolutions & Bills. Legislation can create or abolish entities within student government, it has the ability to alter our rules, and express our opinions as representatives of the Student Body.
Example Resolution
Bills Bills shall be legislative proposals to appropriate and/or transfer funds, or adopt statutory amendments and revisions. The subject of each bill shall be briefly expressed in its title. If a bill covers more than one of the twelve statutory titles, as defined in Title I, or provides funding for multiple organizations, it shall be defined as an Omnibus Bill. A two-thirds (2/3) vote is required for final passage of an Omnibus Bill. The annual budget, sweepings and central reserves bills shall not be considered to be Omnibus bills. All legislation shall come into effect upon the signature of the Vice President for Student Affairs. Should Senate choose to enact the legislation at a later date, it must be stated in the original piece of legislation. Statutes and/or constitutional amendments cannot apply to past actions or qualifications. Student Senate Guide • 13
Statutory Change
14 • Student Senate Guide
EXAMPLE BILLS Money Transfer
Student Senate Guide • 15
PARLIAMENTARY PROCEDURE
FREQUENTLY USED & IMPORTANT MOTIONS
This chart is not comprehensive—any other motions in Senate Rules or the 11th Edition of Robert’s Rules of Order, Newly Revised may be used as long as they do not conflict with Senate Rules of Procedure, Statutes, or the Constitution of the Student Body.
MAIN MOTIONS These motions are listed in order of precedence. A motion can be introduced if it is higher on the chart than the pending motion. IF YOU WANT TO…
YOU SAY…
INTERRUPT? 2ND? DEBATE? AMEND?
VOTE?
Close a meeting.
I move to adjourn.
No
Yes
No
No
Majority*
Take a break for a specified amount of time.
I move to recess for…
No
Yes
No
Yes
Majority*
Yes
No
No
No
None
I move to unlock the Calendar.
No
Yes
No
No
2/3*
I call for the orders of the day.
Yes
No
No
No
None
I move to table the bill for…
No
Yes
No
No
Majority*
I move to call the question.
No
Yes
No
No
2/3
Register a complaint or Point of personal privilege. make a personal request. Change the order of events on the agenda. Force the Senate to follow the Calendar.1 Consider later. End debate and proceed with a vote.2 Limit or extend debate. Refer to committee. Change a bill, resolution, etc. Kill a main motion.
Go into Committee Caucus or Committee of the Whole.
Bring any other matter or action before the Senate for consideration.4
16 • Student Senate Guide
I move that debate be limited/extended to... I move to refer the bill to…
No
Yes
No
Yes
2/3
No
Yes
Yes
Yes
Majority
I move to amend the bill by3…
No
Yes
Yes3
Yes
Majority
No
Yes
Yes
No
Majority
No
Yes
Yes
No
Majority*
No
Yes
Yes
Yes
Majority*
I move to table the bill indefinitely. I move to enter into Committee Caucus for [xx] minutes. OR I move to enter [Committee Name] as a whole. I move that/to/for…
INCIDENTAL MOTIONS No order of precedence. These motions arise incidentally during the consideration of main motions and are decided immediately. IF YOU WANT TO…
YOU SAY…
INTERRUPT? 2ND? DEBATE? AMEND?
VOTE?
Allow someone who's not I move for a non-Senator to a Senator or Senate speak. Officer to speak.
No
Yes
No
No
Majority*
Enforce the Rules
Point of Order.
Yes
No
No
No
No
Suspend a certain rule
I move to suspend the rule…
No
Yes
No
No
2/3
Overturn a decision of the I move to appeal the decision presiding officer. of the Chair.
Yes
Yes
Varies#
No
Majority
Avoid a main motion altogether.
I object to the consideration of the question.
Yes
No
No
No
2/3
Divide a motion, bill, resolution, etc. into separate measures. Demand that a vote be by iClicker or Roll Call Vote, even after a voice vote has occurred, but before the next matter is brought forward. Ask a question about rules. Request Information.
I move to divide the motion/bill/resolution.
No
Yes
No
Yes
Majority
I call for a division of the Senate.
Yes
No
No
No
No
Parliamentary Inquiry.
Yes
No
No
No
None
Point of Information.
Yes
No
No
No
None
Make a relevant, factual statement.
Point of Clarification.
No
No
No
No
None
OTHER MOTIONS No order of preference. Introduce only when nothing else is pending. IF YOU WANT TO… Take a matter from the table before the original tabled time expires.
YOU SAY…
INTERRUPT? 2ND? DEBATE? AMEND?
I move to take bill __ from the table.
No
Yes
No
VOTE?
No
Majority*
Cancel a previous action. I move to rescind…
No
Yes
Yes
Yes
2/3 or majority with 24 hr notice.
Reconsider a motion.5
No
Yes
Varies#
No
Majority
I move to reconsider…
KEY
* - These motions may pass with unanimous consent (i.e. without debate or vote) as long as no senator objects. # - These motions are only debatable if the original motion they affect is debatable. 1 - Cannot be made after a motion to unlock the calendar has been approved 2 - The motion to call the question may not be made until the first round of debate if the main motion is debatable. 3 - Motions to amend may pass with unanimous consent if the sponsor finds it friendly and no one objects. However, amendments must be debated and voted if there is an objection even if the sponsor finds it friendly. Motions to amend may be amended, but after that no subsequent motions to amend can be made until the senate moves back to consideration of the main question. 4 - This opens the door for a very broad range of possibilities, but keep in mind that all actions, motions, questions, etc. must be in accordance with Senate Rules, Robert’s Rules, Statutes, and the Constitution. 5 - The motion to reconsider must be made by a member on the prevailing side of the original vote/motion and must be made the same day as the question to be reconsidered. Student Senate Guide • 17
FINANCE CODE GENERAL GUIDELINES & RESTRICTIONS ON EXPENDITURES Detailed information regarding the general guidelines & restrictions on expenditures can be found in the Finance Code, Student Body Statutes, Chapter 802. 800.2 The Finance Code governs the budgeting and expenditure of all of the following: A. A&S funds allocated to SGA branches, offices, agencies, bureaus, affiliated projects, and recognized student organizations, including those cases where money was distributed through the fund distribution committees. B. A&S funds spent directly on student activities and/or events by Senate C. All revenue generated through the use of A&S funds, as per Chapter 804 of these Statutes 800.4 Stewards of the Finance Code The Senate Finance Committee is assigned responsibility for oversight, review, and periodic update of the policies expressed in the Finance Code. The SGA Advisor is responsible for assuring that the Finance Code is fully implemented. The Student Body Treasurer is responsible for approval or rejection of all expenditures of all A&S recipients (excluding the Union, Campus Recreation, and COGS). 802.4 Accessibility of Meetings & Events (Cannot charge FSU students, events cannot be in a private home, must be advertised) 802.5 Limitation on Outside (non-FSU) Benefits (Cannot use for political activities, nor for community benefit nor donations) 802.6 Acknowledgment of SGA Funding (Must use SGA logo or statement on all http://sga.fsu.edu/logos.shtml) Online and printed materials Audio and video advertising Printed materials All printed materials and broadcasts expressing a political message 802.7 Personal Gifts (Not allowed) 802.8 Alcohol (Not allowed) 802.9 Stolen property (Must be reported) 802.11 Receipts 811 The Service Funding Act of 2009 (This chapter details the requirements to be under the Student Government Service Council in order to receive funding.) 18 • Student Senate Guide
Eligibility for A&S Funding & Spending Checklist
1 2
Organizations must either be recognized by the University or affiliated with Student Government to receive or expend A&S fees. Student organizations must have both an on-campus mailing address and an account with the SGA Accounting & Advising Office (except RSOs under the Sports Club Council, which must have an account with the Campus Recreation Accounting Office).
3
The Director/President and Financial Officer/Treasurer of each SGAfunded organization, agency, bureau, and affiliated project shall be required to complete the online Financial Training Workshop prior to expending funds and receive Financial Certification status from the SGA Accounting Office.
4
For a recognized student organization to be eligible to receive funds, all officers of that organization and majority of its membership must be A&S Fee paying students at Florida State University. Recognized student organizations must keep accurate and complete membership rosters, and provide these records to University officials upon request.
5
No A&S monies shall be dispersed to pay for previous expenditures without prior approval. SGA shall only be obligated to pay where a legitimate purchase order has been properly issued, or other paperwork as designated by the SGA Accounting Office. SGA shall not fund any item pertaining to an event or travel in the past including, but not limited to: clothing and awards, promotional items. The selection process for any awards paid for by A&S monies must occur after the initial request presentation , and the recipient must be notified their award was paid for by SGA.
6
Exempting SGA-sponsored concerts, no FSU student shall be charged admission for any event funded in whole or in part by A&S monies, unless the student is unable or unwilling to provide proof of studentship that shall include, but not be limited to, their valid FSU ID. All SGA funded events and meetings must also be well publicized and conducted in an environment that is generally accessible to the public. No event or meeting at which A&S Fees are utilized may be conducted in a private residence. This includes, but is not limited to, apartments, homes, and condominiums. This does not apply to community clubhouses. Exceptions to this rule shall require a 2/3 vote of the Student Senate. Events should be held on campus if appropriate accommodations on campus are available. Agencies, bureaus and affiliated projects and SGA offices must have off-campus events approved via a resolution of the Senate.
7
All online and printed materials purchased or manufactured with A&S Fees must include the FSU SGA logo. The logo may be substituted with the words “Paid for by SGA” or Student Government Association in clearly visible font.
Student Senate Guide • 19
Funding Boards/Committees The allocation of funds for SGA RSOs is done via a funding board/allocation committee. Organizations which received funds from any A&S funding board or in the annual budget (Bill 2014) shall not be eligible to receive funds from the Resources for Travel Allocations Committee (RTAC), Programming Allocations Committee (PAC), or Organizational Funding (OF). These committees are formed to meet only during the fall and spring semesters of the academic year. Requests for funding should be submitted at least twenty-one (21) business days prior to the event/activity/travel date to ensure sufficient time for submitting a request to use the funds. The purpose of each funding source is:
SAP
Student Academic Programs – will serve to fund organizations classified as academic programs.
RTAC
Resource for Travel Allocations Committee – will serve to fund travel expenses to all recognized student organizations from the expense category. Organizations can receive up to $2000 per fiscal year.
PAC
Programming Allocations Committee – will serve to fund in the expense (excluding travel), food, contractual services, and other (clothing and awards) categories.
OF
Organizational Fund – will serve to fund one-time start-up funds to RSOs that have the structure and need for expenditures in the early part of the fiscal year. There shall be no limitations on expenditures for RSOs from the organizational fund other than those imposed by statute, proviso, or other pertinent legislation. Funding of a maximum of $200 shall be on a first-come-first-served basis.
SB
Senate Bill – organizations are required to request funding during the summer months from senate. Plan ahead; senate bills take approximately two weeks and SGA accounting requires ten business days to process an expenditure request. Make your request at least four weeks prior to the event or travel date.
Organizations of the graduate level or athletic nature, although still regulated by student statutes, are put under COGS or the Sports Club Distribution Council (SCDC), respectively. The guidelines for each are different.
Organizational Fund OF
If your organization received and spent A&S funds in the previous fiscal year, you are entitled to up to $200 dollars in start-up funding for the fiscal year. The SGA accounting staff is charged with ensuring that your organization is qualified. You can apply for this funding from July 1st through November 30th. On December 1st, all remaining funds in the Organizational Fund are split between PAC and RTAC. You can spend the $200 in any category and on any legal item or service providing approval is granted by the student body treasurer. This funding is available on a first-come-first-serve basis.
20 • Student Senate Guide
Programming Allocations Committee and Resource for Travel Allocations Committee
RTAC PAC
Each allocation committee has a one-page request form which needs to be completed outlining exactly where your organization will be spending the requested money. Your requests must be backed up with quotes and other pertinent information and submitted in sufficient time to receive funding. This will allow for submission of the purchase/travel request to SGA accounting within the time frame required. PAC/RTAC hearings occur in the beginning of each week during the fall and spring semester. A financially certified representative from your organization will need to be in attendance at the hearing to answer any questions concerning your request. Once the hearing is complete, a senator carries the decision to senate. Senate will then decide to allocate, amend, or reject the expenditures. This funding cycle takes at least a week to complete. In order to apply for funding, you must go online and complete the application to either PAC/RTAC and submit by NOON on the Friday before the committee meets. If Friday is a holiday, then the funding request must be submitted by the close of business Thursday. The RTAC/PAC process allocates the funding. The organization will then need to follow the process of the purchase/ travel request. You must spend the funds in the category requested and proscribed by senate. For more information, see purchase requests and contractual services guidelines.
The allocation of funds and obtaining approval to expend funds are two different processes with different time frames involved. Expending your funds requires approval from the student body treasurer, SGA Accounting Office and FSU Travel or Procurement departments. Read the section “Spending Your Funds.”
A&S Fee Recipient Responsibilities Every student director/president and financial officer shall be required to complete the Online Financial Certification and the Authorized Statement of Understanding Signature List located at https://fsu.qualtrics.com/ SE/?SID=SV_dmTVr8qv50EY0zX Every A&S fee recipient is responsible for reading and understanding the SGA Finance Code, Chapter 800 located at http://sga.fsu.edu/statutes/ statutes.pdf
Student Senate Guide • 21
A&S Budgets and Budgetary Categories SGA recognizes seven budget categories. They are as follows:
$
Wages: An expenditure category to pay for temporary employment (student paid positions, etc.) Contractual Services: An expenditure category to pay a person or company for a service rendered instead of a commodity. Examples would be: speaker, entertainer, band, DJ, consultant and graphic designer. All contractual expenditures in excess of $3000 require the approval of student senate via resolution (803.6c). All events must be on-campus unless senate approves by resolution. There are new university procedures related to adding new vendors to the FSU vendor files. Food: An expenditure category for a purchase of edible items or supplies/service charges in relation to food (e.g. cups, napkins, plates, delivery, setup fee). Food must be open to all students on a first come,first-served basis. No plated dinners (where you are served food in a place setting) are allowed without 2/3rd approval from senate. Expense: An expenditure category that covers the costs of expendable items such as printing, office supplies, maintenance, facility rentals, and inflatable/ carnival equipment rentals. It also covers any travel and registrations. Clothing/Awards: An expenditure category to pay for clothing, trophies, plaques, and certificates. Please note: Awards for recognition are restricted to trophies, plaques, or certificates ($75 maximum per award or $35 if funds are from PAC).
OCO
22 • Student Senate Guide
OCO: An expenditure category for non-consumable and non-expendable equipment that cost $5,000 or more and has a life expectancy of more than a year. No allocation may be made to or by funding boards in the OCO category.
Budget Transfers SGA branches, offices, agencies, bureaus, and affiliated projects may only transfer money between budgetary categories through the passage of a legislative bill. Such transfers shall also require the consent of the director of the entity within which the funds are transferred. The time frame for transfer bills is two to three weeks.
Sweepings Sweepings dollars are A&S funds left over from the previous year and redistributed to SGA entities, FSU departments, and recognized student organizations (RSO) during the fall semester by senate, should any funds be available. Since sweepings dollars are allocated by senate, recipients must have senate approval to transfer funds from the category in which they were allocated. The only exception to this rule is when sweepings dollars are allocated to funding boards for redistribution to RSOs.
Self-Generated Funds Self-generated funds (non A&S) are money accrued by SGA funded entities through such activities as fundraising, the collection of dues, the receipt of outside donations, and profit-generating ventures without utilizing any A&S funds. Non-A&S funds can be deposited in your organization’s account or an off-campus account. If you decide to deposit self-generated funds in the organization’s SGA account, a refund of monies will not be allowed. To deposit monies in your A&S account, complete a deposit form in the SGA Accounting Office, room A209. All checks received must be restrictively endorsed (“for deposit only to the account of ___”) at the earliest point in the collection process. Once the deposit slip is completed, you must take it to Student Financial Services (cashier’s office) at the University Center and return the cashier’s receipt to the SGA Accounting Office. Deposits will not be credited to an organization’s account until the cashier’s receipt is submitted to the accounting office. Student organizations are not allowed to utilize A&S funding solely to generate funds. However, if funds are generated from an event that is paid for in part or in whole by A&S funds, the funds generated will be used to off-set the cost. Florida statute prohibits charging students to enter, attend, or participate in an event funded in part or whole by A&S fees. The only exceptions are student government-sponsored concerts.
Expending self-generated funds for purchases and travels require the same paperwork and time-frames that A&S funds require.
Student Senate Guide • 23
Potential Vendors An organization may purchase from any vendor as long as the items being purchased are not under FSU contract and the vendor completes and certifies relevant federal reporting requirements to include that there are no conflicts of interest and no employeeemployer relationships between the vendor and the University or FSU department. You may contact the SGA Accounting Office to inquire if a vendor is already in our system. Common vendors that DO NOT accept purchase orders: Best Buy, JoAnn’s, Home Depot, Target, Walmart, Party City, Sam’s Club, and Michael’s Arts & Crafts.
Existing Vendors
Grocery Store Vendors and Food Service Establishments - At the present time the only four grocery stores we will issue purchase orders for are Winn Dixie on West Tharpe Street, Publix at Ocala Corners, New Leaf Market, and Costco. Choose a blanket as the type of purchase when purchasing grocery items such as food, drink and paper (napkins, plastic utensils).
POTENTIALLY HAZARDOUS FOODS such as foods that can spoil or need preparation (meats, milk, mayo, packaged luncheon meats, frozen entrées, etc.) require preparation in a kitchen approved by the local health authority. If your organization plans to prepare such foods, you must reserve the kitchen at The Center for Global Engagement. Office Supply Vendor - Office Depot is the only authorized vendor for office supplies. They have the state contract and, therefore, if a student organization wishes to request a purchase order for office supplies, it must be for Office Depot. By purchasing under Office Depot, you will receive a discounted contract rate. The login page can be reached at business.officedepot.com, no www in the front. Office machines such as printers, calculators, and copiers are not considered office supplies.
Office supplies must be submitted as a line item request. The following user ID and password will allow you to browse Office Depot’s website and select the items you wish to purchase: Login name: FSU[space]NOLES
Password: GONOLES
Print a copy of your selection and upload it with your purchase request. SGA Accounting office will then place your order, and your items will be delivered to the SGA Accounting Office, Room A209, Oglesby Union (except for Student Publications, College of Music, First Responders, Senate, Executive, and V-89). 24 • Student Senate Guide
Existing Vendors (cont’d.) T-Shirts and Promotional Items Vendors - All promotional items (such as pens, cups, etc.) must contain the SGA logo, which can be found on the SGA website, http://sga.fsu.edu/logos.shtml. Tee-shirts must include the SGA logo or the phrase “Paid for by SGA” or “Funded in part by SGA.” If you choose to include the SGA logo the shirts must be purchased from a licensed vendor. If you choose one of the phrases, the shirts can be purchased from any vendor as long as the vendor accepts purchase orders. Screen Printers Full Press Clothesline Character Lines T-Formation Garnet and Gold
222-1003 877-9171 459-9653 574-0122 878-5623
Embroidery Garnet and Gold Clothesline
878-5623 877-9171
Gifts/Miscellaneous/Promotional Artistic Glass 663-8185 (Chattahoochee) Awards for U 656-8445 Clothesline 877-9171 Gallery Graphics 942-7525
When ordering t-shirts, it is important to get sizes that are inclusive to the campus community, at least sizes S-2XL.
Typical T-Shirt Breakdown Small 24% Medium 32% Large 32% X-Large 10% XX-Large 2%
When order tank tops, chat with your advisor to see what combinations of sizes and cuts make sense.
KEEP COSTS LOW Screen Printed T-Shirts have an additional cost for every additional individual color added. To keep costs low, ask yourself: “can you live without this color?” Also, bright shirts are cheaper to print on than darker shirts. Choosing the right color shirt can go a long way in terms of your t-shirt design. Student Senate Guide • 25
Printing and Copying - The UPS store located in the Oglesby Union was awarded the contract to operate the campus copy center and post office and offers copying, mailing, and shipping services. Under the new agreement, the store will now also handle digital printing and stationery orders (including business cards) that previously would have been completed by Printing Services. For printing services you need to complete a line item purchase request form and obtain a printing quote. The quote must contain a complete description. Description should include: quantity, size of stock, type and weight of stock, color of ink, color of stock, number of folds, number of pages, as well as the amount and type of composition. Note: Only orders to the UPS Store on campus are authorized. A justification and quote must be provided to request the use of an offcampus vendor. All printed materials using SGA funds must have the SGA logo which can be found at http://sga.fsu.edu/logos.shtml ; this includes flyers, posters, banners, websites, clothing, and awards. Tables & Chairs for Campus Events - FSU Building Services provides the setup of tables and chairs for on-campus events. The charge for this service is determined by the number of chairs, tables, and other items provided. RSOs are not authorized to use their SGA department ID (account number) without obtaining approval from the SGA Accounting Office. Approval requires sufficient funding and submission of the appropriate form to Nole Central. Once approved, the SGA Accounting Office will make the request to FSU Building Services for the setup. If your event is at the Union, please check availability of tables and chairs with Guest Services. The Union usually provides this service free of charge. Receipts, Vendor Payment - Once you receive the goods or services the vendor should give you an itemized invoice or receipt. If they do not, ask for one. This invoice is of vital importance to your organization, the university, and the vendor, and must be submitted to the SGA Accounting Office within 10 days of your purchase. Receipts should indicate the vendors name and address, the organization’s name, and purchase order number. All future requests will be held by the SGA Accounting Office until previous receipts are processed. NOTE: There are some vendors that give you an itemized receipt and a purchase slip/statement; both must be returned to the accounting office.
26 • Student Senate Guide
MARKETING Student Publications Student Publications provides free color printing and free graphic design services for all requesting recognized student organizations. We can produce a variety of projects, including, but not limited to: • • • • •
Business Cards Flyers Handbills Posters Banners
• • • • •
T-Shirt Designs Logos Buttons Invitations Programs/Booklets
Student Publications can provide these services, so long as your organization’s event meets these requirements:
Does not promote fundraising
Does not promote events held at private residences
Does not require a fee or donation to participate in or attend an event
Organizations must provide the following paper in order to print:
Roll of Paper HP1412A (or HEW1412A) 24’’x100’
Ream of Paper 0393122 (Office Depot Item Number) 8.5’’x11’’, 500 sheets Hammermill Premium Multipurpose Paper (24LB, 97 Brightness)
Both types of paper can be ordered online through Office Depot. RSOs are restricted to two rolls of paper or one ream of paper, or a combination of the two types of paper, per semester. Student Publications can also create buttons. For more information on this process, as well as supplies you will need, please contact Tony Nguyen at tmnguyen@fsu.edu. Student Senate Guide • 27
PRODUCTION DID YOU KNOW? Student Publications now accepts requests online! Visit us at http://sga.fsu.edu/studentpublications.shtml
TIMELINE Request for a design
Already designed
7 days
PLAN AHEAD! Student Publications graphic designers are students too. Be sure to give them plenty of heads-up notice for any design job you need to get done. As a rule of thumb, we ask that all organizations give Student Publications 7 days notice.
First draft and revisions
Same day
Based on student schedules
Bring organization’s paper
BE REALISTIC If you’re going to print out 400 handbills, be sure your fellow students are ready to cut and pass out 400 flyers. We do not like wasting resources, so always think twice before you ask us to print. When in doubt about how much to print, feel free to ask us!
If SGA Entity...
Uploaded to SGA Website
Uploaded to SGA Facebook, Twitter, and Instagram 28 • Student Senate Guide
Uploaded to University Calendar (once EP is approved)
G N I T S O P
ES U N E V A G SIN I T R E V D A ER
AND OTH
Residence Life (University Housing) Askew Student Life Building Contact (850) 644-2863 http://www.housing.fsu.edu/Future-Residents/Residence-LifeStaff A total of 192 printed flyers will be posted on every floor of every residence hall. Ideal for exposure for those who live on campus and freshmen. Flyers for large events, weeks, and general body meetings are appropriate. Requires at least one week to be approved and posted by staff. This service is free of charge. Union Marketing Oglesby Union Contact Larin Littwin at (850) 645-9850 | llittwin@admin.fsu.edu http://union.fsu.edu/marketing/ A total of 10 printed flyers will be posted on both Kiosks and glass cases dispersed among the Oglesby Union. Ideal for exposure for those who pass by the Oglesby Union. Flyers for large events, weeks, and general body meetings are appropriate. Requires at least one week to be approved and posted by staff. This service is free of charge. Posting Kiosks Various garnet-colored kiosks that are scattered along campus can be posted on. Students are expected to bring their own adhesive. There are a total of 10 boards, and only one flyer per board is allowed at a time. This service is free of charge. A map of all the kiosks can be found here: http://posting.fsu.edu/kiosks Active Distribution Between the Integration statues and the end of Bellamy, students can actively distribute flyers to anybody passing by along the Legacy Walk. Students are responsible for cleaning up any flyers left on the ground. Appropriate for general exposure or advertising an event. Printing handbills/handouts is ideal. FSU Bookstore – Television Screens FSU Bookstore & Seminole Sportshop Contact Tony Holt at 850-644-2072 or tdholt@fsu.edu The FSU Bookstore and Seminole Sportshop offer free ad space on television sets scattered across the stores. Media can be a video or a static slide. For formatting, reservations, and additional details, contact Tony Holt.
Student Senate Guide • 29
The following are a list of all legal locations students can post, along with information on how to make use of them. These are just opportunities, and neither are endorsed or sponsored by SGA. Please be sure to contact the respective companies when considering costs and objectives. A good use of these resources is to strategically pick what is most useful for your organization, and that the benefits outweigh the costs. Market Wednesday Student Activities Center Contact Student Activities at (850) 644-6673 or sac@admin.fsu.edu http://union.fsu.edu/market-wednesday/ Student organizations can reserve a table during Market Wednesday, an event held at the Oglesby Union courtyard every Wednesday, between 10:30am – 2:00pm. Students must make their reservation in advance. The online request form opens every Thursday and closes Tuesday night. Handbills/handouts are ideal, and advertising general exposure or upcoming events are appropriate. Chalking Student organizations may chalk in designated areas using powderbased chalk sticks to promote an event/activity with dates, times, location, and the sponsoring organizations. Locations are located on this map: http://posting.fsu.edu/chalking Banners Guest Services Contact William Thomas at 850-644-6083 or wgthomas@fsu.edu https://union.fsu.edu/guestservices/terms-and-conditions/ Student organizations may request up to one vinyl or nylon 4’x6’ or 4’x8’ banner to be put up in the East Courtyard of the Oglesby Union (near Moore Auditorium). Reservations are made through Guest Services using their website: http://unionreservations.fsu. edu/. Banners are put up for a week and taken down every Friday. Organizations cannot request a reservation for consecutive weeks. Banners can be purchased through a variety of vendors, such as UPS Store, Target Copy, or Fast Signs. General promotion of the organization is appropriate. Classroom Buildings Various classroom buildings offer bulletin boards for organizations and businesses to put up flyers. Each building has a respective building manager that must be contacted prior to posting. Although each building has different standards, generally they only accept one 8.5’’ x 11’’ flyer per bulletin board which cannot cover other flyers. Target audience is primarily students moving in-between classes. Some bulletin boards are restricted to departmental flyers only.
30 • Student Senate Guide
Student Life Center – Theater Student Life Center Contact Brian Rainbeau at 850-644-4455 or brainbeau@admin.fsu. edu http://movies.fsu.edu/content/download/108427/1021978/ file/SLC%20Slideshow.pdf The Student Life Center sells advertising space that appears on a slide show prior to a movie screening at the Student Life Center. Ads have an average exposure of 2,000 students per week, and are shown twice in the half-hour before the movie. Ads must be formatted 14.222 x 7.694 inches at 72 dpi. Upcoming events are appropriate. For pricing and more information, visit the link above. Transportation – Buses Star Metro Contact Chris Geib at 850-363-0955 or cgeib@oncityadvertising.com Star Metro offers advertising space for student organizations and businesses. Appropriate for general, long term exposure for organizations. Ads can be either displayed on the ceiling (interior) or behind the driver (box). Different packages are available. Special pricing available for routes that run exclusively through FSU, such as the Seminole Express. For more information and pricing plans, contact Chris Geib. Transportation – Gotcha Car Gotcha Car Contact Sean Flood at 404-759-3929 or sean@thegotchagroup.com www.thegotcharide.com Individual vehicles that transport students for a tip can be wrapped entirely with a design to advertise your organization. Advertising runs for 6 months. Multiple pricing plans are available. Routes can also be fixed to pass by certain areas of your choice. Special events and campaigns, especially during football season, are appropriate. For more information, contact Sean Flood. FSU Milestone FSU Business Services in University Center, Building C, Suite 5500 Contact Lindsay Grooms at 850-644-1241 or lgrooms@fsu.edu obs.fsu.edu The FSU Milestone is a free planner distributed across 6,000 students on campus. Advertising space within the book can be purchased. A variety of packages are available. For more information, contact Lindsay Grooms. Table Tents Dining Halls and Union Food Court Contact Scott Aebersold at 850-645-1998 or aebersold-scott@aramark.com Up to 300 table tents can be placed on the dining tables of the two dining halls (Suwannee Room and Fresh Food Company) as well as the Union Food Court. Table tents can be placed on each individual table. Students are responsible for putting out as well as picking up table tents. Table tents must be approved and reserved in advance and are up for a week at most. Consecutive weeks are not permitted. Students are also responsible for replacing any damaged table tents. Table tents that are not retrieved by the end of the week will be disposed of.
Student Senate Guide • 31
SHOUT IT
OUT REMEMBER
There are more ways to getting a message out other than a printed flyer. The conversation should continue even after the event. Here are some ways Student Publications can help organizations achieve their marketing goals.
Social Media
Social Media is a great outlet for not only reaching students, but continuing the conversation and engaging students. Remember, engagement has a higher pay-off than exposure. The most critical part in marketing is after the sale, not before! Utilize your social media effectively, and make sure that the whole organization is involved, not just a few select e-board members.
Photography Services Student Publications houses student interns with a focus on photojournalism. Based on student schedules, we try our best to send our photographers to all agency events. In addition, we include these photographs on a variety of publications, such as SGA Today and TIPS. Need an event covered? Come by the Student Publications office and let us know. In addition, professional head shots can be taken by Ben Young in A205J. Be sure to schedule an appointment if you need several head shots.
Publication Services SGA Today and TIPS News to Use are two publications that Student Publications produces. SGA Today covers events, accomplishments, and milestones of student organizations, while TIPS covers upcoming events. Interested in getting featured? Contact Tony Nguyen at tmnguyen@fsu.edu for SGA Today, and Marvin Harris at mharris2@admin.fsu.edu for TIPS.
Qualtrics Forms Qualtrics are online surveys that can send results straight to your email. Useful applications include RSVPing for an event or filling out a questionnaire. For more information about this service, contact Ben Young at byoung@fsu.edu.
32 • Student Senate Guide
IMPORTANT RESOURCES Throughout the year there will be lots of people on campus that help you and other organizations be successful. These are some of the most common folks contacted for planning events, booking space, looking for co-sponsorship opportunities, or registering for Sound Hour and Market Wednesday! SGA Advisors can always help connect you to others across campus to! Everyone is ready to help!
Event Permits Dorsey Spencer EP Reviewer dspencer2@fsu.edu (850) 644-6454
studentgroups.fsu.edu Allison Peters EP Reviewer abpeters@fsu.edu (850) 645-7364
Lane Washington EP Reviewer abpeters@fsu.edu (850) 644-0035
Collegiate Link (RSO Profile) studentgroups.fsu.edu
Dorsey Spencer Student Activities Center, Overall Program dspencer2@fsu.edu (850) 644-6454
Carolyn Harris SGA Organizations cjharris@fsu.edu (850) 644-4850
Guest Services union.fsu.edu/guestservices
William Thomas Reservations, room diagrams, event set up needs (AV equipment, sound, food), space approval (through EP process) wgthomas@fsu.edu (850) 644-6083
Langford Green Reservations unirel.fsu.edu/Space-Reservations/Langford-Green Pat Campbell pcampbell2@fsu.edu (850) 644-2469
Academic Space https://studentgroups.fsu.edu/
Retrieve request form from Guest Services, complete, and return to Guest services. Students cannot request space until the second week of the semester.
Student Senate Guide • 33
Clubup.union.fsu.edu Downunder
Laura Hicks & David Ranon Co-Sponsorships Equipment rental (popcorn machine, cotton candy machine, and snow-cone machine) upcosponsor@fsu.edu (850) 644-0618
Market Wednesday union.fsu.edu/market-wednesday/
Brittney Hicks SOAR Board bh12d@my.fsu.edu
Benoy Sanil SOAR Board bks12@my.fsu.edu
Questions? sac@admin.fsu.edu (850) 644-6673
Student Life Cinema movies.fsu.edu
Amie Runk Askew Student Life Center, Program Coordinator arunk@admin.fsu.edu (850) 644-4504
Campus Recreation Mike DiBiasi Intramural Fields Reservations mdibiasi@fsu.edu
campusrec.fsu.edu Jessica Sciara FSU Reservation jsciara@fsu.edu (850) 655-0283
Contact to advertise a class, call Derrell Lovett at dlovett@admin.fsu.edu
Center for Leadership & Social Change – Identity Cluster Miguel Hernandez mahernandez@fsu.edu (850) 644-7827
Amber Hampton aehampton@admin.fsu.edu (850) 645-0184
Ariana Vargas avargas3@fsu.edu (850) 645-7504
The Center for Leadership and Social Change Newsletter reaches over 6,000 recipients. To provide service opportunities and/or information in the weekly announcement you can email thecenter@admin.fsu.edu
University Housing University Housing is a great place to market your organization’s events. Housing space can be reserved by talking to the Hall Coordinator. Chandra Myrick Associate Director cmyrick@fsu.edu (850) 644-2863
Health and Wellness Rose Rezaei Assistant Director of Health Promotions rmrezaei@gmail.com 34 • Student Senate Guide
Kori Pruitt Sexual Violence Prevention Coordinator kpruett@admin.fsu.edu
Tiffany Lawson Alcohol & Drug Prevention Coordinator tslawson@fsu.edu
The legislative branch is under what chapter in statutes?
List three different voting methods.
What does the acronym COGS stand for?
Can someone who is not a senator speak to the senate during debate? If not, why? And if so, how?
What is the difference between technical nondebatable questions and a point of information?
Student Senate Guide • 35
List the sets of laws and rules that govern the senate in the order beginning with the highest rank.
How much was the recently passed 2015-2016 fiscal year budget?
After a bill passes the senate goes to two desks for further approval? Who do these desks belong to?
How does a senator come up with a bill/resolution?
36 • Student Senate Guide
GETCONNECTED Executive Branch Student Body President Student Body Vice President Student Body Treasurer
@fsusga
Stefano Cavallaro Gerald Johnson II Jorge M. Rendon V
Asian American Student Union Director Assistant Director Treasurer Secretary Public Relations Coordinator Programming Coordinator
Katrina Pitt Kathryn Quintin Manitra Chavanamest Paul Tilley Emily Wong
Black Student Union BSU Ambassador COBOL Directors COBOL Directors Community Service Community Service Fundraising & Sponsorships Fundraising & Sponsorships Health & Athletics Health & Athletics Homecoming Homecoming Incite Incite Master Coordinators Master Coordinators Membership Membership Political Education Political Education Professional Development Professional Development PR & Marketing PR & Marketing Socials & Events Socials & Events BSU PRESIDENT Vice President Secretary Treasurer
Laurence Thompson Ebonique Brooks Sheldon Williams Nyshell Dixon Leah Ellis Shanice Smith Shannon Baker Lauren Glover Rashard Johnson Teni Ajayi Deidre Evans Kayla Burnett Joyce Philippe Kianna Talley Caylin Stubbs Rehema Armorer Markenley Cherenfant Mackenzie Cesar Cecily Matthews Viesha Andrews Derice Lawton Jacques Toussaint Jakeyah Gadson Monet King David Daceus Rodney Moore Jacqueline Futch Marcherie Thompkins Candice Jenkins
fsusga
@fsusga
sgapres@admin.fsu.edu FSUSGAVICEPRESIDENT@admin.fsu.edu SGATreas@admin.fsu.edu @fsuaasu
fsuaasu
@fsuaasu
fsuaasu.director@gmail.com fsuaasu.assistantdirector@gmail.com fsuaasu.treasurer@gmail.com fsuaasu@gmail.com pst12b@my.fsu.edu ew12c@my.fsu.edu @FSU_BSU
FSUBSU
@FSU_BSU
bsuambassador@gmail.com bsucobol@gmail.com bsucobol@gmail.com fsubsucommserv@gmail.com fsubsucommserv@gmail.com srs12f@my.fsu.edu ssb12b@my.fsu.edu bsuathletics1112@gmail.com bsuathletics1112@gmail.com fsubsuhomecoming@gmail.com fsubsuhomecoming@gmail.com bsuincite@gmail.com bsuincite@gmail.com fsubsumastercoordinators@gmail.com fsubsumastercoordinators@gmail.com bsumembership@gmail.com bsumembership@gmail.com bsuacademicsandeducation@gmail.com bsuacademicsandeducation@gmail.com bsulead@gmail.com bsulead@gmail.com fsubsupr@gmail.com fsubsupr@gmail.com fsubsu.socialsevents@gmail.com fsubsu.socialsevents@gmail.com fsublackstudentunion@gmail.com fsublackstudentunion@gmail.com fsublackstudentunion@gmail.com fsublackstudentunion@gmail.com Student Senate Guide • 37
Hispanic/Latino Student Union Director Assistant Director Treasurer Secretary Internal Affairs Athletics Chair Community Service Chair Community Service Chair Membership Political Action Chair Press and Publicity Chair Press and Publicity Chair Education Chair Fundraising Chair Social Chair
@FSU_HLSU
Cristian Guadamuz Krysta Galeano Jimmy Calvo Gabriel Baratto Georgette Cartagena Angelica Barroso Maria Jesus Morice Carla Carvalho Alejandro Acosta Alejandro Moreno Maria Aldana Moises Escobar Giovanni Rocco Yunuen Delgado Hannah Everett
Pride Student Union Director Assistant Director Center Director Treasurer Political Actions Coordinator External Affairs Coordinator Programming Coordinator
@PrideFSU
Sofia Palmero
sap12d@my.fsu.edu
Ashleigh Gregoria Khadijah Templier Mariah Roman Taihisha Alteme Samantha Horvitz Kimberly Myers Tamara Byrd Lydia Macdonald Mansfield Carly Trocchia Patricia Barrett Megan Cromwell
FSUWomenStudentUnion
38 • Student Senate Guide
Andrew Wright Sloan Richard Howell
pridefsu
@WSU_FSU
fsuwsudirector@gmail.com fsu.wsu.adirector@gmail.com fsu.wsu.secretary@gmail.com fsu.wsu.membership@gmail.com fsu.wsu.owl@gmail.com fsu.wsu.political@gmail.com fsu.wsu.historian@gmail.com fsu.wsu.whm@gmail.com fsu.wsu.finance@gmail.com fsu.wsu.pr@gmail.com fsu.wsu.external@gmail.com
Veterans Student Union Director Assistant Director
fsupride
psu.director@gmail.com pride.astdirector@gmail.com psu.centerdirector@gmail.com ss13an@my.fsu.edu gpr12@my.fsu.edu
@WSU_FSU
@HLSU_FSU
hlsu.director@gmail.com hlsu.assistantdirector@gmail.com hlsu.treasurer@gmail.com hlsu.secretary@gmail.com hlsu.irelations@gmail.com hlsuathletics@gmail.com communityservice.hlsu1@gmail.com communityservice.hlsu1@gmail.com hlsu.membership@gmail.com hlsu.pac@gmail.com hlsu.publicity@gmail.com hlsu.publicity@gmail.com hlsu.education14@gmail.com fundraising.hlsu@gmail.com hlsu.social14@gmail.com
Rosanna Rizo Jonathan Horton Kimberly Lees Yes Segura Giovanni Rocco
Women Student Union Director Assistant Director Director of Administration Membership OWL Coordinator Political Actions Historian Women’s History Month Chair Director of Finance Public Relations Coordinator External Affairs Coordinator
Hispanic Latino Student Union
fsuvsu
aws12d@my.fsu.edu rjh12e@my.fsu.edu
NOTES
Student Senate Guide • 39
NOTES
40 • Student Senate Guide
NOTES
Student Senate Guide • 41
T A E R ERET
E D U ST
T A N E S T N
B M E V NO
E
4 1 0 2 , R 23