SGA Agency Leader Guide 2017 by SGA Student Publications

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STUDENT GOVERNMENT ASSOCIATION The Student Government Association is the university-wide governing body representing students in all divisions of the university. The SGA consists of executive, legislative, and judicial branches. Agencies work with the Executive Branch, most particularly the Student Body Vice President, to serve the needs of all students. Agencies advocate for the communities they represent, educate the campus community, and empower students to have a voice. The agencies are charged with helping Florida State be a more socially just community by challenging injustice and valuing the diversity of all students. Research shows that being a member of student unions help students learn more about themselves, their intersecting identities, and the world around them. They also help people do better in school, network, build community, and are successful after graduation.

The powers of the executive branch are vested in the student body president and vice president, who represent the concerns of the student body. The students elect these two officers each spring semester. Some of the duties of the student body president and vice president include: 1) administering and enforcing the laws of the student body; 2) signing or vetoing acts of the student senate; 3) calling and presiding over meetings of the student body; 4) making recommendations for legislation to the student senate; and 5) creating new programs that address the needs of the students or better the campus.

Kyle Joshua Hill Student Body President

The judicial branch functions as the supreme court of the student body. This branch hears appeals from groups or individuals on such issues as controversies involving constitutionality of actions by students or student groups and violations of the student body constitution and statutes. The legislative branch is made up of the student senate. Each of the 80 members of the senate represents academic divisions of FSU and works diligently to ensure that all students are heard and their interests are represented. It is the body that Florida law requires allocate the entire annual $13 million budget. Senators sponsor bills to appropriate funds, adopt statutory amendments and revisions, and approve constitutional amendments for the student body electoral process.

Stacey Pierre Student Body VP

Alfredo Cortez Student Body Treasurer

SOCIAL JUSTICE

“Social Justice is about assuring the protecting of equal access to liberties, rights, opportunities, and taking care of all members of our society.”

#AgencyLove

TABLE OF CONTENTS Breaking Down the SGA Structure................................................. 4 Bill 2017 Allocation............................................................................ 5 Agencies Purposes & Missions....................................................... 6 What an Agency Does...................................................................... 8 Agency Advisors............................................................................... 9 SGA Signature Events.................................................................... 10 The Big Picture................................................................................ 12 Moving Forward...............................................................................13 Where your Leadership Position can Take You.............................14 Leadership @ the Next Level..........................................................15 Calling In vs Calling Out.................................................................. 16 The Golden Circle........................................................................... 18 Social Change Wheel...................................................................... 19 Planning Your Month......................................................................20 Programming Checklist.................................................................22 Excuses, Excuses, Excuses!...........................................................23 Financial Manual.............................................................................24 Planning Your Budget.....................................................................28 Marketing.........................................................................................30 Tips for Creating Inclusive Spaces...............................................33 Important Resources.....................................................................34 Resources for Success...................................................................36 Practicing Self Care........................................................................38 Get Connected................................................................................40 SGA Staff.........................................................................................42 Allies & Safe Zones Flyer................................................................44 Green Dot Flyer...............................................................................45 Know More Flyer.............................................................................46 Hazing Prevention Flyer.................................................................46 Notes................................................................................................47

YOUR AGENCY SPACE Did you know your spaces on campus are proven to help provide students a home at Florida State? How do you work to make sure they are inclusive and welcoming?

EXECUTIVE BRANCH

STUDENT BODY VICE PRESIDENT

LEGISLATIVE BRANCH STUDENT BODY TREASURER

AGENCIES

STUDENT BODY PRESIDENT

SENATE PRO TEMPORE Deputy Treasurer

SENATE PRESIDENT

STUDENT SENATE

TRANSFER LEADERSHIP INSTITUTE

FRESHMAN LEADERSHIP INSTITUTE

Sophomore Class Council

Junior Class Council

Senior Class Council

CLASS COUNCILS

Oﬃce of Servant Leadership

Oﬃce of Entrepreneurship and Innovation

Office of Student Sustainability Initiative

Student Council for Undergraduate Research and Creativity

The Center for Participant Education

Inter-Residence Hall Council

Oﬃce of Governmental Aﬀairs

BUREAUS

Veterans Student Union

Women Student Union

Pride Student Union

Hispanic/Latino Student Union

Black Student Union

Asian American Student Union

The mission of the Student Government Association (SGA) is to provide FSU students with representation, services, and advocacy within the university structure. The SGA provides quality leadership for, and accountability to, its constituency by recognizing that strength arises from diversity, engagement, and dialogue.

Student Government Webmaster

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Student Publications

First Responder Unit

SAFE Bus

Child Development Center

AFFILIATED PROJECTS

Budget Finance Judiciary Student Aﬀairs Internal Aﬀairs Rules & Calendar

FUNDING BOARDS Resources for Travel Allocations Committee (RTAC) Programming Allocations Committee (PAC)

LEGISLATIVE AIDES CONGRESS OF GRADUATE STUDENTS COGS Supplemental Allocations Committee (C-SAC) Medical School Council (MSC) Law School Council (LSC) Presentation and Attendance Grants International Presentation Grants

CHIEF OF STAFF Deputy Chief of Staﬀ

CABINET Academic Affairs Arts Community Affairs Diversity and Inclusion Internal Affairs Programming STEM Development Press Secretary

JUDICIAL BRANCH

CHIEF JUSTICE

JUSTICES

ATTORNEY GENERAL

STUDENT DEFENDER

CLERK OF THE COURT

ELECTIONS

Supervisor of Elections

Deputy Supervisors of Elections

OTHER ENTITIES

SGA ACCOUNTING

ALLIES & SAFE ZONES

CAMPUS RECREATION

UNION BOARD

HOMECOMING

HEADLINERS

GOLDEN TRIBE

BILL 2017 ALLOCATION

Agencies

Purposes & Missions

ASIAN AMERICAN STUDENT UNION The Asian American Student Union represents the Asian American community at Florida State University and promotes and spreads awareness pertaining to Asian American heritage and culture. AASU serves to encourage and promote the civic engagement of the Asian and AsianAmerican community, as well as the study body at FSU. It functions as an educational and cultural learning instrument for the FSU community, by providing cultural programs and materials, which promote awareness and appreciation for the various and distinct Asian cultures. AASU serves as the nucleus of a network to improve the opportunities and living conductions of the Asian community. To this end, AASU shall represent all recognized Asian and Asian-American student organizations on campus, coordinate available resources, and serve as a catalyst in protecting he rights and representation of the Asian and Asian-American student body. The Asian American Student Union Center, Union Room A223

Est. 1996 sga.fsu.edu/aasu

@fsuaasu

fsuaasu

@fsuaasu

fsuaasu

fsuaasu@gmail.com

BLACK STUDENT UNION The Black Student Union serves primarily to promote and provide for the social welfare of the Black student body at Florida State University. The BSU shall be limited neither to the aforementioned objectives nor FSU in scope. The BSU strives to provide and promote economic, political and academic enrichment through its activities and serve as a catalyst to the enlightenment of the Florida State University community to the distinct and proud cultural heritage of Black people in America as well as on the African continent. BSU shall be a source of edification of he Black experience at FSU. Black Student Union House, 206 Woodward Avenue (across from Dorman Hall)

Est. 1968 sga.fsu.edu/bsu

@fsu_bsu

fsu_bsu

@fsu_bsu

fsubsu

fsublackstudentunion@gmail.com

HISPANIC/LATINO STUDENT UNION The Hispanic/Latino Student Union serves as an institution dedicated to unifying, informing, and serving the Hispanic/Latino community at FSU and in Tallahassee. HLSU will function as an educational and cultural learning instrument for all students, faculty, and staff. It provides a centralized coordinator of resources and services for the Hispanic/Latino community. HLSU serves as a nucleus for a network with other national institutions and organizations to improve the opportunities and living conditions of the Hispanic/Latino community. It is open and accessible to everyone, thus providing a liaison between FSU and Tallahassee. Est. 1983 sga.fsu.edu/hlsu 6 |All Agency Advance 2017

El Centro, Union Room A212 (across from the LGBTQ Student Resource Center) @fsu_hlsu

Hispanic Latino Student Union

@hlsu_fsu

fsuhlsu

hlsu.director@gmail.com

a·gen·cy

An agency is a programmatic division of the Executive Branch created to provide support for and education on a particularly select identity group of the Florida State University whether it be based on race, ethnicity, sex, sexual orientation, gender identity, gender expression, disability, or veteran status (1000.2A).

ALL AGENCIES MUST BE IN COMPLIANCE WITH:

Student Body Statutes Student Body Constitution Florida State University Regulations and Policies State of Florida Constitution

PRIDE STUDENT UNION The Pride Student Union provides services and programs to address the needs of lesbian, gay, bisexual, transgender, queer, questioning, asexual, and intersex students and to increase the awareness of issues pertinent to them within the Florida State University community. Further, the Pride Student Union shall endeavor to create a supportive and healthy environment for the welfare of all students regardless of their sexual orientation or gender identity. Est. 1969 sga.fsu.edu/pride

LGBTQ+ Student Resource Center, Union Room A211 (Take the stairs across from the Kaplan Testing Center to the 2nd Floor) @pridefsu

fsupride

pridefsu

psu.director@gmail.com

VETERANS STUDENT UNION The Veterans Student Union is committed to the collective interests of all student veterans of the armed forces and those who support them. The primary goal of VSU is to ensure good academic standing and successful employment an/or post graduate education acceptance for all of VSU members. Inherent in this mission is our effort to promote and support the bonding of student veterans so that a spirit of academic and professional accountability is fostered within the ranks of VSU members. VSU will serve to aid the administration of FSU in the achievement of the goal of becoming “the most veteran friendly public university in the nation.” VSU shall be limited neither to the aforementioned objections nor to FSU in scope. VSU strives to provide and promote economic, political, and academic enrichment through tis activities, and promote awareness of and appreciation for those who have served in the armed forces and the military culture. Est. 2013 sga.fsu.edu/vsu

The Veterans Student Union Center, Union Room A225 fsuvsu

WOMEN STUDENT UNION The Women Student Union fosters the growth of women personally, professionally and politically. The WSU will celebrate the power existing within every woman to promote selfautonomy, denounce all limitations, educate on systems of oppression and advocate inclusivity within a diverse community. WSU facilitates a network among organizations, departments, and services to embrace, engage and empower. The Women Student Union serves to develop a greater awareness in the Florida State University community of women’s rights and issues and their relationship to the economic, social, and political nature of society. WSU promotes a positive approach towards women’s concerns in the community by developing programs, services, and activities that will reach out to women and will connect students to administration, faculty, and staff to create a feeling of strength and solidarity within the FSU community. WSU empowers women by actively confronting sexual discrimination, teaching leadership skills, encouraging involvement and promoting advocacy. Est. 1974 sga.fsu.edu/wsu

The Women Student Union Center, Union Rooms 323 & 324 @wsu_fsu

FSUWomenStudentUnion

@wsu_fsu

fsuwsudirector@gmail.com All Agency Advance 2017 | 7

Agency DOES WHAT AN

“Serve as a home away from home for students”

“Strive to educate and uplift those within our community”

“Give students a space to socialize and connect without being subject to discrimination” “Cultivate and foster our culture on campus”

“Help others understand who we are”

“Offer support and a space for conversation” “Hold yourself responsible to a higher standard than anyone else expects of you. Never excuse yourself.” — Henry Ward Beecher 8 |All Agency Advance 2017

“Teach those in and out of our community”

“Improve the lives of students on campus” *Quotes taken directly from former agency leader responses

AGENCY ADVISORS Agency advising looks a little different than what you may have seen through your involvement in RSOs and Greek organizations due to your responsibility, funding, and function on campus. The Agency advisors work to ensure your success and help make you look good! In doing so, there are some particular job responsibilities of Agency Advisors, including: • Ensure agency compliance of Student Body Statutes, the Florida Administrative Code, State of Florida Statutes and Laws and the rules and regulations of Florida State

• Motivate and encourage leaders to get involved

• Help agencies interpret and apply rules and regulations to their structure, spending and activities.

• Advocate for and promote ‘identity group’ culture throughout the campus

• Meet regularly (weekly or biweekly) with top leadership of agencies • Attend agency General Body Meetings and large programs and activities • Attend agency Executive Board meetings • Understand student development theory, identity development models, leadership development and organizational development • Challenge and support agencies to live up to their potential and SGA expectations

• Ensure all agency efforts and accomplishments are recognized and celebrated by campus leadership and partners

• Provide resources relevant to the advancement of the organization and student leaders • Inspire, empower, and educate student leaders to accomplish goals • Support educational goals and celebrate accomplishments • Maintain a high level of accountability with student leaders for decisions made and actions taken on behalf of the agency • Serve as positive reference for you (if you ask us in a timely fashion!)

Working with your Advisor • Help us Help You (keep us informed) • Set up a regular meeting time • Respond to emails/text/GroupMe • Don’t text after hours (in case of emergency, contact Danielle and Carolyn)

What expectations do you have for your advisor?

WE ARE HERE FOR YOU! Your advisors are here to make sure you are successful—academically, personally, and as an agency. Stop by their office for a chat, a question, or a snack!

STUDENT GOVERNMENT ASSOCIATION

SIGNATURE EVENTS SGA Welcome Back BBQ (First Wednesday of the Academic Year)

Pride Drag Show (First Friday of Semester in Club Downunder) Away Game Watches on the Green (Night Games coordinated by Class Councils) Freshman Leadership Institute (Mondays Fall Semester) Transfer Leadership Institute (Tuesdays Fall Semester) Black Student Union Seminole Minority Leadership Institute (Thursdays Fall Semester) Noles Engaged in Politics (Every Other Monday Fall Semester) Golden Tribe Lecture Series (ongoing through academic year) Hispanic Heritage Month (September 15-October 15) Pride Month (October) Budget Hearings SGA Fall Elections (Senate, Congress of Graduate Students, Campus Recreation Board) SGA Fall Inauguration Black Student Union Pageant Black Student Union Pep Rally

STUDENT GOVERNMENT ASSOCIATION SIGNATURE EVENTS Women Student Union Love Your Body Week Veteran’s Awareness Month (November) Veteran’s Film Festival Black Student Union COBOL (Coalition of Black Organizational Leaders) Showcase Asian American Student Union Fall Formal Black Student Union Bobby E. Leach Ball MLK Week Senior Class Council’s 100 Days to Graduation Celebration Asian American Student Union Lunar New Year Celebration Black History Month (February) SGA Spring Elections (Executive Branch, Senate, Union Board) SGA Spring Presidential Inauguration Pride Student Union Trans Awareness Week Black Student Union Elections & Inauguration Women’s History Month (March) Inter Residence Hall Council’s Lord of the Wings Ofﬁce of Servant Leadership’s Service Fair FSU Day at the Capitol Asian American Heritage Month (end of Spring break-middle of April) Pride Prom Women Student Union Rape Culture Awareness Week Hispanic Latino Student Union Gala Senior Send Off (late April, Senior Week coordinated by the Class Councils) Student Council for Undergraduate Research and Creativity, OWL Release Senate Meetings (every Wednesday night) Congress of Graduate Students Meetings (First & Third Monday nights) Agency General Body Meetings- GBMs (approximately once a month) Center for Participant Education Workshops Allies & Safe Zones Workshops (approximately twice a month) “When you learn something from people, or from a culture, you accept it as a gift, and it is your lifelong commitment to preserve it and build on it.” — Yo-Yo Ma

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FLORIDA STATE UNIVERSITY

YOUR AGENCY

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WHERE YOUR

LEADERSHIP POSITION CAN TAKE YOU

Communication • Leading or contributing at executive board meetings • Communicating with University administrators • Public Speaking at general body meetings, rallies, agency programs, interacting with guests, and speaker introductions • Facilitating small group conversations at events • Professional email etiquette Teamwork in Diverse Groups • Recognizing differences in identities and cultural backgrounds as it relates to representation in decision making • Navigating multiple perspectives within an identity group • Using consensus as a framework for decision making • Understanding how people work together Critical Thinking and Analytical Reasoning • Balancing advocacy, activism, and bureaucratic systems • Recognizing the benefits of advocacy from outside and within a political system • Making tough decisions for the benefit of your organization Applied Knowledge In Real World Setting • Navigating bureaucratic systems • Thinking about issues and consequences from a broader perspective • Listening civilly and acting with civility, especially to people who you disagree with Ethical Judgment and Decision Making • Being good stewards of student allocated funds (Activity & Service Fee funds) • Utilizing feedback from constituents and campus community in programmatic choices and organization governance Complex Problem Solving • Determining course of action in a dilemma • Making Quick decisions during programs and events • Thinking through ideas in a clear and concise manner • Following up on department and university processes while planning events Effective Management • Delegating tasks and following up with group members • Managing multiple perspectives and ideas • Improvising when situations arise • Creating and maintaining a budget, Minute by Minute, and submitting event permits and purchase requests • Organizing office space, communicating with stakeholders and other officers

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LEADERSHIP @ the

NEXT LEVEL

Move Up/Down/In/Out: It’s about when to volunteer when no one else is volunteering, or doing something that no one else seems to be taking care of. Learning that often the most effective leaders are the ones who let others move up, while you take a back seat. It’s about sharing yourself and being part of the group, while stepping out of your normal comfort zones. Look For It: It’s about using a critical eye, thinking ahead, and planning for what you know from experience is coming. It’s not about heading off without looking around you and saying ...hmm... what needs to be done here or what is going on here that I might need to jump into? Hear Them: It’s about hearing as well as listening, and taking what you hear and actually using it. Distinguishing what is best for the group and what the group thinks is best. Ensuring that Individuals within the organization feel like what they have contributed is valuable and useful. You Are THEM: It’s about understanding that you are now “them”; as a member of the executive /committee board, you are the organization and if there’s blame or praised to be received, it falls on you. As the old saying goes, “The buck stops here.” Sniff It Out: It’s about not only seeing what’s going on and letting the information come to you, but realizing “what” needs to be found out, and taking the appropriate steps to discover the issues/concerns/information. Find Your Voice: It’s about speaking when necessary, and using your voice effectively and appropriately to help and support the organization/ membership. Truly Care: It’s about feeling it in your heart and believing in what you do 100%. You are the ones who will inspire the individuals and the groups to make this organization what it can become. Without caring, the spark will never catch. Open Your Mind: It’s about being willing to say that you were wrong, changing your viewpoint, and flexing for the greater good of the group. Learning to see things in a new light and being willing to change when change is needed. Reaching Out: It’s more than just the position – it’s about making a difference in as many people as you can. Every person you come in contact with forms an image of the organization, and every word you say, action you make, and thing you do will represent the organization, whether you intend it or not. Letting Go: It’s about knowing when to move on and not dwell on something, and knowing when it’s time to let someone else take the lead.

All Agency Advance 2017 | 15

Calling VS

In calling Out

CREATING INCLUSIVE ENVIRONMENTS In many ways, holding each other accountable has come to mean punishing each other. Sometimes it feels like we’re all competing on a hardcore game show, trying to knock each other down to be crowned the movement’s Best Activist. It’s “performing activism” – when we’re more worried about how we look to other activists than our larger vision of what we’re trying to build together. This approach stands up for people who are harmed, which is great. But if it includes shaming, isolating, and punishing the people responsible for causing harm, it also just repeats the same tactics of the systems of oppression we’re trying to move away from.

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Here are some signs that you may be “performing activism” when you’re trying to hold someone accountable – and how to refocus on the bigger picture instead.

You’re Not Focused on the Outcome

One way to heal emotional drain is to consider what change you’re hoping for. Do you actually want this person to learn and do better, or just to feel bad about what they did? I’m asking them to actually recognize the harm of their actions, and to make an effort to do better. I know I can’t force them to do that, but at the very least, I can keep that goal in my own mind.

You’re Not Choosing Your Battles Based on What’s Best for the Community Involved

Which adds up to a lot of time spent advocating for marginalized people – a worthy cause, for sure. But it can also mean more emotional exhaustion for you. And it’s not strategic for the movement to have you burn out on activism all day, every day. It is a process for all of us – we’re not born with an awareness of how systems of oppression work around us in often invisible ways.

You’re Using the Same Strategy for Every Situation

But acts of oppression are not all the same, and each unique situation has a different set of strategies that would be most effective. Maybe we should consider the same emphasis when we’re trying to stop oppression. Regardless of our intentions, sometimes the only impact of calling someone out is that we get to feel like we punished them for what they did wrong.

You’re Engaging in Respectability Politics to Police Other People’s Behavior

When that judgment comes in the name of fighting oppression, it feels like self-protection. I want to feel safe from judgment, so I might police other people’s tone or hold them to standards of respectability politics before I accept them as “real” activists. That doesn’t mean you have to put up with people using harmful language. But remember that, just like you became more politically conscious over time, it takes time for other people to learn all the right lingo.

You’re Trying to Force Someone to Be Accountable

The pressure of being responsible for someone else’s actions can take a lot out of you – and you shouldn’t have to feel that burden. But there’s a difference between inviting them to make a change and trying to force their hand. But I also know that everyone needs time to learn about each issue. I’d rather take the time to help them understand than punish them for not getting it. So I’m not trying to silence the rage that rightfully shows up when you stand up for yourself and your communities. Instead, I’m saying you deserve to heal from the fear that comes up when you think others will judge you for being an imperfect activist.

But what about the impact beyond that? Have we actually made things better for the people who were harmed?

You’re Centering Yourself on Behalf of Another Group

While acting as an ally can come from a good place, it can cross the line into performing activism when it’s more about you proving your allyship than about the group you’re trying to support. Consider what’s motivating you to act as an ally – are you trying to be a perfect ally just for the sake of perfect activism, or are you listening to what’s best for the group you’re standing in solidarity with?

We should do better, and we can do better.

Excerpt from “6 Signs Your Call-out Isn’t Actually About Accountability” by Maisha Z. Johnson on Everyday Feminism

“programmatic division of the Executive Branch created to provide support for and education on a particular select identity group”

T A H ? W

ELL Do You t THE H Do? a h W

HOW?

ou Do WHAT You Y o Do? wD o H

WHY?

“by providing cultural program and materials, which promote awareness and appreciation”

u Do WHAT o Yo THE PU You D RP O HY HAT’S SE? Do?

W W “I want to continue and improve the one place I was able to call home when I entered FSU”

“I want to be an agency of change in my community… to be a part of something bigger than myself and lead this organization to achieve our vision to educate, advocate, and empower here at FSU”

“plan General Body Meetings that will occur at least once a month”

“promote selfautonomy, denounce all limitations, educate on systems of oppression, advocate inclusivity within a diverse community”

“I feel passionate about helping people in my communities. The agencies serve an extremely critical role in retaining students on campus, making students feel safe, and offering a place of resources for communities that are under-served elsewhere.” “I’ve gone through a ton of hardship and I know individuals with similar backgrounds face the same challenges”

“provides services and programs to address the needs” “teaching leadership skills, encouraging involvement and promoting advocacy”

“facilities networking among organizations, departments, and services”

“promotes and spreads awareness” “strives to provide and promote economic, political and academic enrichment”

“centralized coordinator of resources and services”

Excerpt from “How great leaders inspire action” by Simon Sinek on TED Talk 18 |All Agency Advance 2017

Social Change Wheel

Choose a place on this wheel that you feel ďŹ ts your personal stance or comfort level in creating social change. Remember that no stance is better than the other, just different. In order to create social change, we need all of these areas to make the wheel actually move forward.

Community Building & Belonging

Education & Awareness

Empowerment & Celebration

Systematic Participation

Political Activism

Campus Advocacy

Some additional questions to think about... What is the second most comfortable place for you in this wheel? What is the most uncomfortable place for you on this wheel? We might stand at different places at different times in our lives. What are some of these different places because of the different times in your life? How do you think you will make social change in this course? After this All Agency Advance 2017 | 19 course? Adapted from Social Change Wheel by Minnesota Campus Compact (1996)

PLANNING YOUR MONTH

Agencies program, connect, advocate and support students all year long. But agency months are a loved tradition on campus – and gives you the opportunity to really showcase the work you have been doing, encourage others to get involved with your agency, and outreach to other students, faculty and staff. Agency Months include lots of moving parts, and here are some tried-and-true tips to help you prepare. Month programming has been really important to the agencies at Florida State, with lots of money and signature events taking place during each agency month, but remember you do activities all year long. While celebrating an awareness, history, or heritage month, it is important to remember not everything has to happen during that time. It is also good to brainstorm early regarding a theme, the messaging, and what you want the campus community to feel and think at the end of the month!

HAVE YOU COVERED ALL YOUR BASES? QUICK TIPS • Start early (like the semester before)! • Build partnerships with departments on campus and affiliates – leave space for them to program too!

Month programming can be a great way to get lots of people excited and plan some fun events! It is also an important time to educate and connect the campus community together! Month programming should have social, educational, service, and academic components to truly be successful – remember you are programming for the entire campus community and this is a great time to bring people out and connected to your agency! Typical and necessary program types include: • General Body Meeting

• Faculty & Staff Interaction

• Focus on good programs, not just a lot of them!

• Educational Seminars

• Sound Hour

• Interactive Social events

• Community Service Event

• Delegate!

• Guest/Academic/Cool Speaker

• Fitness/Athletic Event

• Meet with your advisor!

• Cosponsored Film with the Student Life Cinema

• Opening/Closing Ceremonies

“Every great dream begins with a dreamer. Always remember, you have within you the strength, the patience, and the passion to reach for the stars to change the world” — Harriet Tubman 20 |All Agency Advance 2017

SCHOOL COMES FIRST Remember once the month gets here, you are still a student first. Be prepared to balance your involvement with your classes.

DON’T FORGET ABOUT How can your agency plan programs to fight injustices in January?

HHM • PM • VM • BHM • WHM • AAHM ENGAGING THE E-BOARD Month programming is all hands on deck! The Month Coordinator should make sure the SURVIVAL GUIDE is created and distributed to all executive board and committee board members at least two weeks before the Month’s Kickoff! The SURVIVAL GUIDE is the one place to look for everything that needs to happen. It should include: • All month events including the plan (minute-by-minute, day-of-show, agenda, etc) for each event • What time E-board is expected to arrive at each event • What time is advertised/doors open for an event • Proper attire for Eboard • Assigned tasks (picking up the food, making the video, greeting guests, serving food, giving out t-shirts, emceeing, working back stage, etc) • ANYTHING that everybody needs to know to make the event successful

“A true leader has the confidence to stand alone, the courage to make touch decisions, and the compassion to listen to the needs of others.” — Douglas McArthur

CAMPUS PARTNERS Departments and Offices on campus plan programs and have resources — think about how you can collaborate with them and use their expertise in your month’s activities.

MARKETING Marketing is an important part of any all events, but especially Month Programming. It is expected that: • Each agency work with Ben to create a calendar of events and a description of the month that is live at least two weeks prior to the month

PASSIVE PROGRAMING

• Flyers be distributed to the residence halls and across campus with calendars of weekly activities, and individual promotions for the largest events • Individual invitations go out to faculty/staff invited to their events at least one month prior to the beginning of the month • Event Permits and Student Publications requests be submitted 3-4 weeks before an event • Work with Student Activities & Guest Services to have a banner displayed in the Union all month long! • Everyone is excited!

Never underestimate the power of passive programing – your website, social media, posters and magazines are all ways to teach and engage the campus community. All Agency Advance 2017 | 21

Programming Checklist Planning events can be some of the most fun ways to be involved with your agency, and help you live out your purpose through bringing people together, educating and building community with them, and providing opportunities to do something new. They also require lots of work! This is a checklist to ensure you cover all your bases – from start to finish of an event!

SEMESTER BEFORE - SIX WEEKS BEFORE EVENT

ONE WEEK BEFORE EVENT Assign tasks to E-board and remind them of their duties Provide E-board with an overview of the event details Pick up any food or supplies for the event

DAY OF THE EVENT Get there early to make sure the room is setup the way you want and the audio/video, and other technology works properly

Brainstorm program ideas Think about the space reserved and what makes the most sense Prepare the event budget

Run through the plan one more time! Create the mood you are looking for The event happens! Remember to smile and engage

Consider what you want people to do or learn at the event! Make sure the date and time you have doesn’t conflict with major campus or other agency events Secure funding (submit necessary requests to treasurers with details about what you want)

Clean the space and reset furniture if you moved it around Ask people for feedback!

AFTER THE EVENT Thank everyone who came to speak or helped out

Make sure the Student Publications design request is submitted (except for fundraising programs)

Turn in your receipts to SGA Accounting ASAP! Write down thoughts for how the program can be better next time and evaluate the event with the board

TWO - FOUR WEEKS BEFORE EVENT Double check you have the space and the setup you want with Guest Services

TIPS FOR EVALUATING PROGRAMS

Complete an Event Permit for your event through Nole Central

Did the program meet your goals?

Submit all necessary Purchase Requests

How did participants respond to the program?

Create a day of schedule for your event

What went well during the program?

Practice what is going to happen to make sure it runs smoothly

What could go better next time?

Distribute flyers in the residence halls and around the Union, pass out handbills at Market Wednesday, and talk about it on social media

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How was publicity for the program? How many people attended the program? What roadblocks were you not prepared for?

“Everything is worth it. The hard work, the times when you’re tired, the times where you’re a bit sad... In the end, it’s all worth it because it really makes me happy. There’s nothing better than loving what you do.” — Aaliyah

Excuses! Excuses! Excuses! Excuse: “We did that LAST year!” Answer: Repeating programs in moderation is not always bad. Each year there are a new group of students who haven’t been exposed to that particular topic before. It may be a good program for all new people, and it can deﬁnitely be improved upon. Run with the successes, but constantly continue to evaluate them as well. E: “No one knows who that is!” A: Big name speakers, well-known faculty, or everyone’s “favorite” presenter don’t always do the best job. Don’t assume that a big name or favorite person will solve your programming problems. Bring in new people so that students can be exposed to different perspectives and styles. E: “I don’t want to fail!” A: Some people are afraid to try a new concept or idea, develop a different type of program, tackle a controversial issue, or step outside of their comfort zone. You are a student leader because we know you can do all of those things! If you don’t try new things, you’ll never learn anything different. Step outside of your comfort zone! E: “They’ve got to be entertained!” A: Too much ﬂuff and not enough stuff will leave your audience with a cavity! Or at least yawning. They will not return to your programs if they don’t feel they’ve learned something valuable. Make sure you have quality, up to- date information for them, and have challenged them to look at things differently. Entertainment is good as long as it isn’t the main performer.

E: “We can’t change our plans now!” A: You sure can...so be flexible. Plan early enough so that if something happens, and your speaker has to cancel or you realize you planned a program during the season finale of Scandal (gasp!) you can reschedule or reformat, and not leave yourself in a predicament. BUT, don’t keep putting it off until later for silly reasons….someone will ALWAYS have something else to go to or do. E: “Audience participation CAN’T be planned!” A: Wrong answer! Interactive games, dialogue, index cards with pre-set questions, and exercises can all be planned in a presentation to get even the quietest audience participating and discussing whatever the topic is. A good student leader always has questions ready for a presenter so that the group doesn’t sit in awkward silence. E: “I haven’t heard back from the presenter, so I can’t plan the program!” A: Again, WRONG! If you want a program to happen, you need to be persistent. One phone call doesn’t mean you’re finished. Call every day. Email. Stop by the office. You and only you are responsible for getting it done, and that excuse is never ok. And if you’ve waited until the end of the month to program, you have no one to blame but yourself so plan your programs far in advance. E: “It’s too much to do myself!” A: First, don’t forget that there are other students and staff who can all help program with you (within the scope of the requirements). AND you don’t have to program alone—get your friends to help. You might be surprised what they will do if you only ask for their help. Sometimes the best ideas come from those you’d least expect them from! E: “I’m just going to get past this week, then I’ll plan it. It’s too busy right now.” A: Yeah, I doubt it! Once you put something off, you’ll keep putting it off again and again. Don’t wait too long or the calendar will get full, other stuff will come up, and it’ll never happen. Get going, and you’ll be able to feel relieved that you finished instead of stressed that you didn’t. All Agency Advance 2017 | 23

FINANCES Your A&S Recipient Responsibilities Your A&S Recipient As a student organization wanting Responsibilities to utilize A&S funds, you are a steward for all the students

who have paid their fees, SGA, and Florida State University as a whole. The funds As a studentare organization utilize A&S funds, youand are the a steward forand all the students distributed not part wanting of your to own personal funds, policies guidelines who havebelow paid ensure their fees, Floridaand State as a whole. funds outlined the SGA, safety,and security, useUniversity of these funds. Failure toThe follow the distributed not part of yourin own personalManual, funds, and policies and guidelines policies and are guidelines outlined the Financial SGAthe Student Body Statutes, and outlined below ensure the safety, not security, and to use of your these funds. Failure to follow the Florida law will result in SGA/COGS being able fund purchases! policies and guidelines outlined in the Financial Manual, SGA Student Body Statutes, and Florida law will resultutilizing in SGA/COGS not being fees able must to fund yourthese purchases! Anything purchased activity & service follow overarching rules: Anything purchased utilizing service fees must follow these overarching rules: • The event or activity must activity be free,&open, and advertised to the entire student body. •• •

• • •

The event or activity must must be open,into andNole advertised theanentire student body. Purchase requests befree, entered Centraltoby Executive Board member of a Recognized Student Organization (RSO) that has successfully completed Financial Purchase requests be entered Nole Central by Executive Board member Certification exam must and submitted theinto SGA Statement of an Understanding Authorized of a Recognized Student Organization (RSO) that has any successfully Signer Form to the SGA offi ce weeks prior to spending funds. completed Financial Certification exam and submitted the SGA Statement of Understanding Authorized Signer Form to themust SGA offi weeks prior to spending Purchase requests bece approved in Nole Centralany byfunds. the SGA Treasurer or COGS

Deputy Speaker for Finance, and the Accounting Ofﬁce weeks prior to any spending of Purchase requests must be approved in Nole Central by the SGA Treasurer or COGS funds. Deputy Speaker for Finance, and the Accounting Ofﬁce weeks prior to any spending of funds. Purchase and travel requests must follow all the guidelines outlined in the Financial

Manual, SGA & COGS Finance Code, and all University policies. Purchase and travel requests must follow all the guidelines outlined in the Financial SGA &800 COGS Finance Code, all University policies. TitleManual, VIII, Chapter of the student bodyand statutes contains the Finance code and deﬁnes •

the standards of financial accountability and fiscal management. It is important to pay close Title VIII, to Chapter 800 ofare theallowed studenttobody theoutside Finance defines attention how funds be statutes spent, ascontains requests of code theseand guidelines the standards of financial accountability and fiscal management. It is important to pay close cannot be processed. attention to how funds are allowed to be spent, as requests outside of these guidelines cannot be processed.

GENERAL GUIDELINES & RESTRICTIONS ON EXPENDITURES Detailed information regarding the general guidelines & restrictions on expenditures can be found in the Finance Code, Student Body Statutes, Chapter 802.

“As you enter positions of trust and power, dream a little before you think.” — Toni Morrison 24 |All Agency Advance 2017

Spending Rules & Regulations Spending Rules & Regulations 802.4 Accessibility of Meetings & Events (Cannot charge FSU students, 802.4 Meetings & eventsAccessibility cannot be in aofprivate home, Events charge must be(Cannot advertised prior,FSU muststudents, have SGA events cannot beoff in a private home, permission to be campus) must be advertised prior, must have SGA 802.5 Limitation oncampus) Outside (non-FSU) permission to be off Benefits (Cannot use for political activities, 802.5 Limitation Outside (non-FSU) community benefion ts, donations; must Benefi (Cannot use for political activities, providetspriority admission to current FSU community students) benefits, donations; must provide priority admission to current FSU 802.6 Acknowledgment of SGA Funding students) (Must use SGA logo or statement on all 802.6 of SGA Funding printedAcknowledgment materials, publications, clothing, or (Must SGA logo or statement on all awardsuse http://sga.fsu.edu/logos.shtml) printed materials, publications, clothing, or •awards Online and printed publications http://sga.fsu.edu/logos.shtml) •• Audio and advertising Online andvideo printed publications •• ••

All printed Audio and materials video advertising All printed materials All printed materials and broadcasts

•

All printed materials and broadcasts

4 4

expressing a political message must also include “The views expressed expressing a political message herein do not necessarily reﬂectmust those also include of FSU SGA”“The views expressed herein do not necessarily reﬂect those 802.7 of Personal FSU SGA”Gifts (Not allowedcannot purchase anything that can be construed 802.7 Personal Gifts (Not allowedcannot as a personal gift, including promotional purchase that can be construed items that anything are too expensive per person, as personal includingto promotional enda of the yeargift, recognition participants, items etc.) that are too expensive per person, end of the year recognition to participants, 802.8 etc.) Alcohol (Not allowed – cannot purchase alcohol, alcohol supplies, etc.) 802.8 Alcohol (Not allowed – cannot 802.9 Stolen property (Must be reported) purchase alcohol, alcohol supplies, etc.) 802.11 Receipts (Must be turned in within 802.9 Stolen property (Must be reported) 10 days of purchase or your organization 802.11 Receipts (Must cannot spend money in be theturned future)in within 10 days of purchase or your organization 811 Thespend Service Funding of 2009 cannot money in theAct future) (This chapter details information for service 811 Theand Service Funding groups service trips) Act of 2009 (This chapter details information for service groups and service trips)

Florida State University Student Government Association SGA Financial Manual • 2017 – 18 Florida State University Student Government Association SGA Financial Manual • 2017 – 18

PURCHASES Submitting Requests for Events, Activities, and Promotional Items Overview of the Purchasing Process SGA requires two (2) students from each organization to approve all purchase requests. This is a safety measure to ensure that at least two (2) members of the organization know about funds being spent at all times. Advisors are also required to sign off on purchases over $1000.

Your organization is recognized with SAC, ﬁnancially certiﬁed and authorized, and you have secured funding through one of the ways detailed above. Now how do you spend the money for your program or promotional items?

Submit a purchase request in Nole Central under your organization’s account 15-30 days prior to your event. Be prepared with your organization name, vendor info, Second Authorized Signer Form, event information, ﬂyer with logos, date, time, and location, contract information, and artwork proofs for promotional items. Be sure to complete all the information accurately!

SGA Accounting will review your request and verify forms are completed correctly, your vendor is in the system, the second signer form is accurate, funds are available in correct category, and there are no outstanding receipts.

Approvals begin – SGA Treasurer/COGS Deputy Speaker for Finance ensures the money is being spent according to SGA policies.

The SGA Accounting ofﬁce works with the university to generate a purchase order (PO) or check.

RSO receives email with PO and instructions to submit receipts, or with information on getting the contract signed and how to pick up the check for speaker/performer/DJ.

It’s time to make the purchases. Print the PO, select items needed, and give the PO to the vendor. Remember to keep the receipt!

Have an awesome event or pick up some great promotional items that you share with the entire student body!

Submit receipts to the SGA Funding Evaluation Receipt Submission Qualtrics within ten (10) days of receiving goods/services. Vendors will not get paid until the receipt is submitted so faster is better!

Purchase Request Timeline Established Vendor

Potential Vendor

30 business days prior to

30 business days prior to date

Line Item Purchase

15 business days prior to purchase/event date

20 business days prior to purchase/event date

Blanket Request

15 business days prior to purchase/event date

Interdepartmental Requisition (IDR)

15 business days prior to purchase/event date

Contractual Service 17

purchase/event date purchase/event Florida State University Student Government Association SGA Financial Manual • 2017 – 18

SGA Accounting is unable to expedite any paperwork or processes for spending SGA funds. It is important to plan far enough in advance to ensure adequate processing time for all purchase requests.

Submitting Purchase Requests Through Nole Central *15-40 days before your event collect these things:

“A leader is best when people barely know he exists, when his work is done, his aim fulfilled, they will say: we did it ourselves.” — Lao Tzu All Agency Advance 2017 | 25

When to Go to Student Senate

Your organization will need to attend a Student Senate meeting if: • You plan on having a plated dinner • Your RSO wants to go on a trip • You want to spend over $3,000 on a contractual service

• You want to host an event oﬀcampus • You need money to host a program

Vendors There are many companies, or vendors, that take Purchase Orders from the university. These vendors have an agreement with the university, and are frequently visited by RSOs like the Publix on Ocala, Costco, T-Formation, Hungry Howie’s, or Red Elephant (see the Existing Vendor Highlights table below). Existing vendors are the easiest companies to do business with due to this relationship. Many of these vendors have existing relationships with the University so we are only allowed to purchase items from them (office supplies from Office Depot or rental cars from Enterprise, for example). Vendor relationships are important! Remember to submit information on time and communicate often with vendors to maintain FSU’s reputation. You can visit the University Shopping Guide (https://procurement.fsu.edu/how-buy/ shopping-guide) or ask the SGA Accounting Office to check if a company you want to work with is a vendor in the University system. Please note, there are some companies that are not vendors in the system that will NOT accept purchase orders, including: Best Buy, JoAnn’s Fabrics, Home Depot, Target, Walmart, Party City, Sam’s Club, and Michael’s. You cannot make purchases from these companies with an PO. There may be a company that you want to work with that is willing to become a vendor after you discuss this opportunity with them. To do this, the vendor must complete University documentation and submit federal reporting information to the university. The RSO should tell the vendor that the company must complete the “FSU Substitute IRS Form W9” located on the Procurement Services website http://procurement.fsu.edu/Forms. Contact the SGA Accounting office if your organization is unsure of the vendor status. Please note: SGA Accounting cannot process any purchase requests for vendors not in the system. It is up to you to communicate with the possible vendor about what they need to do prior to submitting your request.

“Leadership should be born out of the understanding of the needs of those who would be affected by it.” — Marian Anderson

Grocery Store Vendors

Costco, Publix on Ocala, Winn Dixie on West Tharpe

Food Service Vendors

Andrew’s Catering, Chuy’s, Hungry Howie’s, Gordo’s, Moe’s, MoMos, Newk’s, Red Elephant, Sonny’s BBQ, Super Perros, Seminole Dining

Ofﬁce Supply Vendors

Ofﬁce Depot

T-Shirts Vendors

Full Press, Clothesline, T-Formation

Awards Vendors

Awards 4U

Printing and Copying Vendors

UPS Store in the Union, Student Publications

Mailing & Shipping Vendors

UPS Store in the Union

Rental Car Vendors

Enterprise National

Charter Bus Services

Annett Bus Lines, Astro Travel Tours

26 |All Agency Advance 2017

Florida State University Student Government Association SGA Financial Manual • 2017 – 18

T-Shirt & Promotional Item Vendors All promotional items paid for with SGA/COGS funds must have the SGA or COGS logo, http://sga.fsu.edu/logos.shtml. T-shirts must include the SGA logo or the phrase “Paid for by SGA” or “Funded in part by SGA”. Graduate organizations must include the COGS logo or the phrase “Paid for by COGS” or “Funded in part by COGS”. All promotional items purchased with SGA/COGS A&S funds must follow University branding requirements and policies. When purchasing t-shirts and promotional items, be sure to submit the proof of your project from the company along with your purchase request. Any promotional items that are funded by SGA/COGS or contain university or SGA imagery must be purchased from a licensed vendor and approved by University branding. When ordering shirts, be sure that they are accessible to all types of students. Here is a typical breakdown of shirt sizes: Typical T-Shirt Breakdown Small 24% Medium 32% Large 32% X-Large 10% XX-XXX-Large 2%

Printing & Copying The UPS Store in the Union offers copying, mailing, shipping, digital printing, and stationary orders. Contact the UPS Store to receive a quote with a complete description of your needs and complete a line item purchase request. Description must include: quantity; size, type, color, and weight of stock; color of ink; number of folds; number of pages; and any other pertinent information.

KEEP COSTS LOW Screen Printed T-Shirts have an additional cost for every additional individual color added. To keep costs low, ask yourself: “can you live without this color?” Also, bright shirts are cheaper to print on than darker shirts. Choosing the right color shirt can go a long way in terms of your t-shirt design.

Student organizations are encouraged to use Student Publications for their art design and printing needs. Student Publications is a free service open to all RSOs. RSOs must follow Student Publications timelines and policies and bring their own paper for printing. The only acceptable paper is:

Roll of Paper

Ream of Paper

HP1412A (or HEW1412A) 24’’x100’

0393122 (Ofﬁce Depot Item No.) 8.5’’x11’’, 500 sheets Hammermill Premium Multipurpose Paper (24LB, 97 Brightness)

Both types of paper can be ordered online through Ofﬁce Depot. RSOs are restricted to two rolls of Paying for Travel with A&S Funds paper or one ream of paper, or a combination of the two types of paper, per semester Travel Processes work a bit differently than programming purchases, so please read the below information in detail and visit the SGA Accounting Ofﬁce with any questions. Florida State University Student Government Association 8

SGA Financial Manual • 2017 – 18

There are two ways that SGA can process ﬁnances for student travel; prepaid expenses of conference registration and automobile rentals, and reimbursements to students for out of pocket expenses. The traveler will be reimbursed for approved expenses after returning from the trip and submitting the travel receipts within 30 days. In order for students to be reimbursed, the RSO must submit a Travel Request for them through the Purchase Request on Nole Central, and their name must be clearly displayed on any invoices or receipts. As with all purchases, SGA requires two (2) student leaders to sign off on the requests.

“Don’t be afraid of your fears. They’re not there to scare you. They’re there to let you know that something is worth it.” — C. JoyBell C. All Agency Advance 2017 | 27

What is a budget plan? • A tool for planning and tracking your organization’s funds • A guidelinet describing your organization’s future goals regarding ﬁnances within a set period of time • A detailed statement of your organization’s estimated income and expenses • A historical record of your organization’s activities during a certain period

What can a budget plan do? • Help your organization use funds eﬃciently and appropriately • Provide accurate information to adjust, analyze, and evaluate programs and activities • Keep a historical reference to be used in future planning • Aide with eﬀectively managing your time and resources

Annual Budget Request Process • Each October, your organization will be required to submit a budget request for the next ﬁscal year budget and present that request in front of the Senate Budget Committee. • At least the president and treasurer should be in attendance at the presentation. • To project next year’s spending, you should keep in mind the last 2-3 years. Compile what you spent, what programs/events you held, and what the impact of those programs/events were. This will allow you to accurately advocate for your organization’s needs

PLANNING YOUR

BUDGET

Creating a budget plan is a helpful way to ensure you are spending all of your allocated funds and that you have enough to do the things you want.

DID YOU KNOW? Students pay $12.86 in activity and service fees (A&S) for every credit hour in which they are enrolled.

Remember to plan ahead when moving money between budget categories. A Senate bill is required to move budget and requires 2 weeks!

How do you develop a budget plan? • Begin preparations as soon as your board is set and you know your SGA budget • Prepare an outline of your organization’s annual events and other planned activities for the coming year • Review your available funds including SGA allocated as well as self generated funds • Rank events and programs in order by their relative importance (i.e. Guest speakers, signature events, heritage month activities, Homecoming, etc.) • Collect price quotations on big expenditures like guest speakers, performers, and off campus venues. Remember to delegate responsibilities to e-board members. • Outline projected numbers per category in a spreadsheet. Be sure the budget is flexible to anticipate any events that may have been overlooked. Give yourself a cushion • Share the budget with your organization executive board and advisors • Use this to help you plan your budget presentation for the next fiscal year. 28 |All Agency Advance 2017

How do we manage a budget? • Keep an accurate log of all transactions. Nole Central can help with this, but be sure to log all purchase requests and expenditures on an internal document. • Share the balance of each budget category at every e-board meeting • Assess the budget regularly and adjust when necessary

AGENCY 2017 ALLOCATED BUDGET/REVENUE $0.00

Self Generated SGA Budget - Wages (not included in TOTAL)

$3,500.00

SGA Allocated Budget - Expense

$7,000.00 FUNDRAISING INCOME

SGA Allocated Budget - Food

$3,300.00 EVENT

MONEY TRANSFERS DATE

$10,000.00 Share Night - Chipotle

SGA Allocated Budget - Contractual

AMOUNT RAISED 10/22/16

DATE

$230.22

AMOUNT 9/14/16

MOVED FROM MOVED TO

$2,000.00 Expense

Cloth & Aw.

$0.00

SGA Allocated Budget - Clothing & Awards TOTAL Spending Budget

$20,300.00

EXPENSES

Company/Organization

Event Date

Expense Budget Expense Actual Food Budget

BUDGET

$5,000.00

Food Actual

Contr. Budget

$3,300.00

Contr. Actual

Cloth & Aw. Budget Cloth & Aw. Actual

$10,000.00

$2,000.00

GENERAL BODY MEETINGS September

Costco

October

9/7/17

$150.00

-$147.29

10/6/17

$150.00

-$147.29

10/7/17

Food Costco

10/8/17

Amazing Speaker Greater Talent Network

$2,500.00

November

Costco

11/15/17

$150.00

-$147.29

January

Costco

1/18/18

$150.00

-$147.29

February

Costco

2/16/18

$150.00

-$147.29

March

Costco

3/21/18

$150.00

-$147.29

2/1/18

$150.00

-$125.16

2/22/18

$200.00

-$195.54

HOMECOMING Banner Supplies

-$2,500.00

11/10/17 Walmart

11/10/17

$100.00

-$95.16

11/10/17

$250.00

-$215.77

11/17/17

$100.00

-$95.22

11/10/17

Float Decorations Shindigz Hitch & Trailer UHAUL MONTH

Opening

2/1/18

Decorations Oriental Trading Food Publix Faculty & Staff Mixer

Chicken Salad Chicks

T-shirt

Clothesline

$1,000.00

-$975.16

$1,000.00

-$987.55

$2,000.00

$37.29

2/15/18

Movie Selma ASLC

2/15/18

$500.00

-$500.00

$150.00

-$128.13

Educational Program Banquet Food Aramark Decorations Party City

10/15/17 10/15/17

$1,750.00

-$1,655.73

Speaker Amazing Person Greater Talent Network

$7,000.00

-$7,000.00

$300.00

-$300.00

Closing CO-SPONSORSHIP Leadershape

CLSC

5/8/18

$800.00

-$800.00

$150.00

-$143.75

COMMITTEES/EVENTS Affiliate Events Social Events Tailgate Food Publix

10/15/17

Tailgate Games Walmart

10/15/17

Tailgate DJ DJ Tha Kid

$250.00

-$233.16

10/15/17

TRAVEL Conference Hotel Marriott Rental Car Enterprise Registration Cool Conference

3/5-7/18

$1,200.00

3/5-7/18

$400.00

-$370.50

3/5-7/18

$400.00

-$400.00

-$1,176.99

MISCELLANEOUS 4/7/18

Tank Tops

Clothesline

Office Supplies

Office Depot

4/15/18

$200.00

-$175.21

Giveaways

Crestline

4/18/18

$1,200.00

-$1,150.92

$4,250.00

$899.27

TOTAL

$3,250.00

$206.67

$9,800.00

$200.00

How to Uuse this Form 1. Input your allocated budget amounts in the space provided in the top left corner of the spreadsheet. 2. Input the corresponding numbers in the top cell of the "...Actual" column for each budget type 3. Outline your organization's expenses on the left side of the spreadsheet, keeping in mind large budget areas and annual events. 4. Write the budget number your organziation plans to use in the corresponding "...Budget" column. The total will automatically add up at the bottom of the sheet. Be sure your budget total does not exceed your allocated amount for that category. 5. After each purchase, input the ACTUAL cost of that line item with a negative sign (-) placed in front of the number. Your remaining budget for that category will be posted at the bottom of the sheet. NOTE: If a request was not caried out, it is imperitave that the Treasure update the SGA Accounting office to cancel the request.

All Agency Advance 2017 | 29

MARKETING STUDENT PUBLICATIONS PUBLICATION REQUIREMENTS

Student Publications provides free color printing and free graphic design services for all requesting recognized student organizations. We can provide the following services, including, but not limited to:

Student Publications can provide these services, so long as your organization’s event meets these requirements: •

Does not promote fundraising

•

Does not promote events held at private residences

•

Does not require a fee or donation to participate in or attend an event

DON’T OVERDO IT! Remember that your organization will be responsible for distributing and cutting your prints, so print what you need. Student Publications can always print more at a later date.

• • • • • •

Business Cards Flyers Handbills Posters Banners T-Shirt Designs

• • • • • •

Logos Buttons Invitations Programs/Booklets Event Photography Social Media

AGENCY WEBSITES Student Government Association houses the websites for all agencies. These pages contain current information of your e-board, events, and how to get involved. Need to make any updates or changes? Feel free to contact the web designer, Ben Young at byoung@fsu.edu.

QUALTRICS FORMS Qualtrics are online surveys that can send results straight to your email. Useful applications include RSVPing for an event or ﬁlling out a questionnaire. For more information about this service, contact Ben Young at byoung@fsu.edu.

PRINT WHAT YOU NEED Housing ............................................................................................195 Flyers DSA Marketing ................................................................................... 10 Flyers Tabling Regular Events ............................................................... 50 Handbills Tabling Larger Events ........................................................ 100-150 Handbills Tabling Involvement Fairs ............................................... 200 - 300 Handbills

SOCIAL MEDIA TIPS 20% • • •

SELF-PROMOTIONAL

Plan, write, and publish posts Create original graphics Start conversations and inform

.” 30 |All Agency Advance 2017

80% • • • • • •

SHARING & RESPONDING

Post text, photos, videos, news, and information Respond to conversations Offer tips and suggestions Monitor related tags and keywords Outreach to other related organizations SHARE CONTENT!

DESIGN/PRINT TIMELINE 1

Finalize Event Date, Time, and Location

Submit design request at: sga.fsu.edu/student-pub.shtml 15 Day Turnaround

PLAN AHEAD!

First Draft and Revisions Revision requests turned over after 24 hours at earliest Maximum three (3) content revisions. For complete revisions, repeat step 2.

Final Draft

Request to Print (Tell us Quantities and Sizes)

Student Publications graphic designers are students too. Be sure to give them plenty of headsup notice for any design job you need to get done. As a general rule, we ask that all organizations give Student Publications 15 days notice.

Same day or overnight Printing, Cutting, Folding, and Assembling.

6 7

Digital Final Draft Submitted to Agency

Pick-Up

Uploaded to SGA Website

Uploaded to SGA Social Media Accounts

Uploaded to University Calendar (once EP is approved)

PHOTOGRAPHY TIMELINE 1

Finalize Event Date, Time, and Location

Your agency must obtain publishing consent from all participating parties in order for events to be photographed

Submit photography request at: sga.fsu.edu/student-pub.shtml

DON’T FORGET THE EVENT PERMIT! Event permits are required for accounting and reserving space. Before submitting your request, remember to ﬁll out your event permit!

7 Day Advance Notice

Student Publications checks Photographer Availability Considers priority events and class schedules. If students can or cannot attend, they will notify you via email in advance. There are no guarantees.

Photographer(s) attend event based on availability

Photographer(s) edit photos taken

“For me, I am driven by two main philsophies: know more today about the world than I knew yesterday and lessen the suffering of others. You’d be surprised how far that gets you. - Neil deGrasse Tyson

7 Day Turnaround

Uploaded to SGA Social Media Accounts

Burned to data DVD for your use

All Agency Advance 2017 | 31

DIY GUIDELINES ON

DESIGNING IT YOURSELF

REMEMBER

If you are submitting a ﬁle for Student Publications to print, we cannot edit, modify, or change any graphics to the ﬁle. Be sure that your design meets these requirements before asking us to print it. Any reprints you make from a design you created will count towards your print allotment.

COPYRIGHTED ARTWORK Although students are encouraged to create their own artwork, sometimes jobs will call for an exact photo or illustration to be used. If an image is going to be used, make sure you at least alter 30% of the image. This can include changing the colors, adding effects, or cropping the image so that the work is considered derivative. Although the “30% rule” is used by the graphic design industry, it is by no means bound by law, and, if you are asked by the original artist to remove the image, you must ﬁnd an alternative. The best rule of thumb to follow is that if you see an image with a watermark or signature, or a known artists’ livelihood is dependent on this artwork, it is best avoided. Logos used by companies should be avoided unless you have expressed permission to use them. That said, it is best to go with images and graphics used by stock companies or images that already have derivative works (for instance, screenshots of a movie would be used for DVD covers, movie posters, Facebook banners, animated GIFs, etc.)

SGA LOGO The SGA logo must always be included in the design. Please pick a design from the following webpage: http://sga.fsu.edu/logos.shtml The SGA Logo should be at the top most layer, and not have any ﬁlters, blend modes, or effects applied to it other than a Drop Shadow, Outer Glow, or Stroke (whereas the Align Stroke Outside is applied). The SGA logo must take up at least 1/32 of the image.

NATIVE AMERICAN & FSU IMAGERY The Seminole pattern, Chief Osceola’s death mask, feathers, and war paint are all trademarks of Seminoles Athletics. Refrain from using and printing these images. The Vires, Artes, and Mores torches are registered trademarks of Florida State University, and should also not be used. Finally, the Glades typeface (the iconic one used by the Seminoles athletics) is not to be used, as it is owned by Nike. “At the end of the day, it’s not about what you have or even what you’ve accomplished. It’s about what you’ve done with those accomplishments. Its about who you’ve lifted up, who you’ve made better. It about what you’ve given back” — Denzel Washington 32 |All Agency Advance 2017

FILE FORMAT Student Publications can use a variety of different formats, but typically they are PDF, JPEG, or PNG. The general rule is the larger your image, the clearer it will print. All Student Publications graphics are printed at 8.5’’ x 11’’ in 300 dpi. Please make sure you export your ﬁles accordingly in order to have them printed properly. Handbills and posters should also be submitted in the same dimension, as Student Publications staff scales them accordingly.

CREATING

INCLUSIVE SPACESs

Each of us is responsible for inclusive spaces. Discuss with your E-Board about how to handle problematic language used in agency spaces or events. Ask your Advisor for some strategies for continuing to make your spaces the most inclusive, safe, comfortable spaces they can be!

Tip: Don’t assume you know which pronouns a person uses. Best thing to do is simply ask “I use _____, _____, _____ pronouns. What pronouns do you use?” Say This, Not That: Use “y’all” or “friends” when addressing a group, instead of “you guys” or “ladies/ gentlemen”. Say This, Not That: Use “Good Morning/ Afternoon/Evening” or “How are you?” to greet someone, instead of “Hello Sir/ Ma’am”

Did You Know: It can be difﬁcult to hear when lots of people are speaking? Be sure to use a microphone at large events, even if you can “project well”. Ask participants to “stand if they are able” and introduce themselves prior to responding to a question so all students can fully participate.

Did You Know: Serif Fonts (such as Times New Roman or Cambria) can be diﬃcult for some people to read. Instead use Non-Serif fonts (such as Arial or Calibri) for agency documents and promotional materials.

Tip: Next time you are in your agency physical space, check out the surroundings. Could someone using a mobility chair or crutches, or someone who has vision limitations, access all areas?

Consider This: When coming up with themes and event names, would someone from a particular marginalized identity group think it is inappropriate or insulting? How could you get to the spirit of this event without using sensitive language? Consider This: When expressing yourself on social media, ask yourself if you would want the information to be published on a national news website? Current and future collaborators and employers will be able to reference this for the rest of your professional career. If you are expressing a sensitive view, could it be more powerful to create an event, or present research in a class or conference about the subject? Tip: Plan out where E-Board and Committee members will be at an event. Are folks actively welcoming others and being amongst the group or is there grouping going on?

“I see my path, but I don’t know where it leads. Not knowing where I’m going is what inspires me to travel it.” — Rosalia de Castro

Important Resources Throughout the year there will be lots of people on campus that help you and your agency be successful. These are some of the most common folks contacted for planning events, booking space, looking for co-sponsorship opportunities, or registering for Sound Hour and Market Wednesday! Your Agency Advisor can always help connect you to others across campus to! Everyone is ready to help!

Reserving Space Guest Services (Union, SSB, ASLC) Reservations for the upcoming semester open the first week of April and November. Visit reservations.dsa.fsu.edu/ to make your reservation. For more information, contact: Will Thomas Guest Services, Student Program Coordinator wgthomas@fsu.edu 850-644-6083 Globe Reservations for the upcoming semester open one month before the start of the semester. Visit reservations.dsa.fsu.edu/ to make your reservation. For more information contact: Jesse Oâ&#x20AC;&#x2122;Reilly Scheduling Coordinator jloreilly@fsu.edu 850-645-9779 Academic

Important Resources Nole Central (RSO Profile) studentgroups.fsu.edu Nole Central is the online system where RSOs keep their organizational rosters, financial information, and is a great resource for students to find your Agency. This is also the system used to updated recognition each year, submit purchase requests, and complete Event Permits. You can event contact members! For questions or help, contact: Carolyn Harris Asst. Director, Student Affairs-SGA cjharris@fsu.edu (850) 644-4850 Event Permits studentgroups.fsu.edu Every event on campus needs an Event Permit submitted through Nole Central two weeks to one month prior to the event. For issues or questions, contact: Dorsey Spencer Assoc. Director, Student Activities Center dspencer2@fsu.edu (850) 644-6454 34 |All Agency Advance 2017

To reserve space in academic buildings, please contact: Jamira Napier-Lanh Guest Services, Union Activities Specialist jnapierlanh@fsu.edu 850-644-8431 Outdoor Campus Spaces Other space for programming include Langford Green and Landis Green, but have special rules. Talk with your advisor for more information. Campus Recreation (The Rez, IM Fields) campusrec.fsu.edu For information about reserving the IM Fields, contact: Mike Collins Assistant Director, Competitive Sports & Facilities mjcollins@fsu.edu (850) 644-7699 For information about reserving facilities or services at the FSU Rez, contact: Jen McKee Assistant Director, Rez Operations & Risk Management jmckee@admin.fsu.edu (850) 645-0283

Co-Sponsorship Opportunities Club Downunder/Union Productions up.union.fsu.edu

Center for Health Advocacy & Wellness chaw.fsu.edu

To utilize Club Downunder (CDU) or to rent the popcorn machine, cotton candy machine, and/or snow cone machine, contact:

For information about collaborating for programs involving sexual health, contact:

Nicole Torres Union Productions Co-Sponsorship Chair upcosponsor@fsu.edu (850) 644-3159 Campus Recreation - Fitness Classes To host an event with certified fitness instructors contact: Lynn Grasso Assistant Director, Fitness Programs lgrasso@fsu.edu (850) 644-0546 Student Life Cinema movies.fsu.edu To discuss co-sponsorships involving movie screening or gaming at the Cyber Cafe, please contact: Amie Runk Student Program Coordinator, Askew Student Life Center arunk@admin.fsu.edu (850) 644-4504 Center for Leadership & Social Change thecenter.fsu.edu The CLSC offers opportunities to collaborate on community service, cultural programming, and ServScript. Talk with your advisor to discuss who may be best to contact for your programming idea.

Rose Rezaei Asst. Director, CHAW rrezaei@fsu.edu (850) 645-4868 For information about collaborating on programs involving power-based personal violence, including sexual violence, contact: Kori Pruett Sexual Violence Prevention Coordinator kpruett@fsu.edu (850) 644-4039 University Counseling Center counseling.fsu.edu For information regarding collaborations or presentations about mental health, refer to the Outreach & Presentation page and request a presentation. counseling.fsu.edu/outreach-andpresentations/ Sustainable Campus To learn more about how to make your events and programs more environmentally friendly, contact: Elizabeth Swiman Director of Campus Sustainability eswiman@fsu.edu 850-645-0395

All Agency Advance 2017 | 35

Resources for

Success Academic Resources

Campus Tutoring Cooperative Information about all tutoring services offered on campus, with many offered to particular academic areas and engagement areas on campus http://ace.fsu.edu/tutoring/campus-tutoringcooperative

The Academic Center for Excellence (ACE) Learning Studio Drop-in and appointment based peer tutoring Sunday-Friday 8:00am-10:00pm Ground Floor, William Johnston Building (WJB) All undergraduate majors

Learning District (Libraries) Drop-in peer tutoring Sunday-Wednesday Strozier Library and Dirac Library Chemistry, Physics, Biology, Economics, Math, Accounting, conducting research, and using technology https://www.lib.fsu.edu/tutoring/about 36 |All Agency Advance 2017

The Center for Academic Retention and Enhancement (C.A.R.E.) One-on-one, group, email, and telephone tutoring Sunday 5:00-10:00pm, Monday-Thursday 8:00am-10:00pm, Friday 8:00am-5:00pm Thagard Building Math, Science https://care.fsu.edu/college-programs/caretutoring-computer-lab Advising First Academic Advising services by major http://undergrad1.its.fsu.edu/advising_first/ advisors-display.php Resources for Exploratory students, and current and prospective transfer students http://advisingfirst.fsu.edu/exploratory College Life Coaches for holistic student success http://advisingfirst.fsu.edu/college-lifecoaching William Johnston Building (WJB) All majors

Health and Wellness

Crisis Management

University Counseling Center By-appointment for one-on-one, couple, and group counseling. Walk-in services for urgent situations. Monday-Friday 8:00 am - 4:00 pm Second Floor, Askew Student Life Center (ASLC) After-hours and weekends hotline (850) 644 TALK (8255) Free to all students https://counseling.fsu.edu/

Victim Advocate Program (VAP) Emotional support, instructor notiﬁcation, referrals, crisis intervention and assistance in student conduct, legal and medical matters. Daytime support, Monday-Friday, 8:00am-5:00pm (850) 644-7161 Night, weekend, and holiday support, (850) 644-1234 (ask for advocate on-call) Suite 4100, University Center A Free for all student, faculty, and staff https://dos.fsu.edu/vap/

Psychology Clinic By-appointment only, individual therapy, child services, parenting skills, assessment services. Monday-Thursday 8:00am-8:00pm, Friday 8:00am-4:00pm Psychology Building Intake $25 per individual. Fees per session are on a sliding scale based on household income from $20-$60 per hour. Assessments range in price. Insurance is not accepted at the Psychology Clinic. https://psy.fsu.edu/php/about/ communityservice/psychologyclinic/ psychologyclinic.php

Case Management Services, Dean of Student Department Emotional support, counseling, advocacy, identifying immediate needs, making appropriate referrals to campus and community resources. Monday-Friday 8:00am-5:00pm Free to all students https://dos.fsu.edu/cms/

Center for Health Advocacy & Wellness (CHAW) Nutrition services, HIV Testing, Smart Choices (alcohol/drug reduction), tobacco cessation, sexual health, sexual violence prevention, healthy relationships, peer health educators. Monday-Friday 8:00am-5:00pm Fourth Floor, Health & Wellness Center Fee vary for services. Presentations and consultations are free to all students and student organizations. http://chaw.fsu.edu/ Campus Recreation Leach Center and Fitness & Movement Clinic (cardio & strength training areas, sport courts, indoor track, aquatic center, group ﬁtness, personal training in large and smaller facilities. FSU Reservation (73-acre lakefront property with canoeing, kayaking, picnicking, swimming, sand volleyball, disc golf, etc.). Hours vary per location and activity Most services and activities free to all students http://campusrec.fsu.edu/

FSU Food Pantry Food is available to all current FSU students and are allowed to tak one bag of food at a time, but may visit the pantry as often as necessary (850)-644-2428 8:00am – 5:00pm University Center A Refuge House. Confidential, 24-hour hotline, information and referral, crisis, intervention, advocacy and accompaniment: medical and legal support groups, medical referrals and follwup, victim/survivor follow-up, shelter, and emergency financial assistance. 850-681-2111 refugehouse.com 211 Big Bend Confidential, 24-hour crisis helpline and referral services for the Tallahassee community. 211 211bigbend.net Report.fsu.edu Share important information regarding incidents or concerning behavior happening in the Florida State University community. Report sexual misconduct and stalking, conduct violations (non-academic), concerning behavior, on campus housing incident, accessibility issues, acts of discrimination, and hazing. All Agency Advance 2017 | 37

Top 10 Important Ways to Practice Self-Care 1

Practice sleep hygiene by going to bed and waking up at the same time each night, making sleep a priority by scheduling it like any other daily activity, avoiding electronics use right before bed, and limiting naps to 20 minutes or less. Make sure you are eating balanced meals at least three times a day. If you are in class all day, bringing a lunch box is a great option. Visit CHAW to learn more about nutritious, delicious, quick and easy food options.

Take advantage of the water bottle reﬁll options across campus as a way to stay hydrated!

Don’t be afraid to use the services FSU offers! Free counseling is available to all students at the University Counseling Center and is a great way to make sure you stay aware of your emotions. Check out more FSU services on the next page!

It sounds simplistic, but breathing is an important part of self-care. Try 4-7-8 breathing on the go (In class, in the car, while studying, etc.) • Sit down comfortably with one hand on your stomach and the other on your chest. • Breathe in slowly but deeply. Take 4 seconds to breathe in, feeling your stomach move in the process.

38 |All Agency Advance 2017

• •

•

Hold your breath for 7 seconds. Breathe out as silently as you can manage, taking 8 seconds. Once you reach 8, you should have emptied your lungs of air. Repeat as many times as you need, making sure to stick to the 4-7-8 pattern.

Find and stay engaged with other people in your community who you have identiﬁed as your empathetic and open support. Process your feelings with them. Spend time playing and simply enjoying life. Find things that you love doing and do them with the people who make you laugh. This goes beyond the community we ﬁnd in going out to party. Go to an arcade, the beach, the movies, bowling, etc. Things that allow you to be in the moment and have fun.

Find what you believe that gives your life meaning and purpose, whether this is religious or not.

Focus on your goals, values, and beliefs and assess whether those are congruent with your life. It is important to set your priorities in a way that aligns with your values.

Find enjoyment in what you study: If you’re not able to study what you love, the key to self-preservation is to ﬁnd some aspects of it that you really enjoy.

All Agency Advance 2017 | 39

GETCONNECTED EXECUTIVE BRANCH

@fsusga

fsusga

@fsusga

Student Body President

Kyle Joshua Hill

kjhill2@fsu.edu

fsusgapresident@admin.fsu.edu

Student Body Vice President

Stacey Pierre

spierre@fsu.edu

fsusgavicepresident@admin.fsu.edu

Student Body Treasurer

Alfredo Cortez

acortez@fsu.edu

sgatreas@admin.fsu.edu

Student Senate President

Wilkerson Joseph

wj15b@my.fsu.edu

sgaspres@admin.fsu.edu

Student Senate Pro Tempore

Sabrina Bousbar

sbousbar@fsu.edu

sgasenateprotem@admin.fsu.edu

LEGISLATIVE BRANCH

ASIAN AMERICAN STUDENT UNION

@fsuaasu

fsuaasu

@fsuaasu

fsuaasu

fsuaasu@gmail.com

Director

Lindsey Slater

lms13t@my.fsu.edu

fsuaasu.director@gmail.com

Assistant Director

Rosalyn Chen

rc14e@my.fsu.edu

fsuaasu.assistantdirector@gmail.com

Treasurer

Yun Chi (Joyce) Chiang

yc15d@my.fsu.edu

fsuaasu.treasurer@gmail.com

Secretary

Jully Dong

jd16j@my.fsu.edu

fsuaasu@gmail.com

Programming Coordinator

Stephanie Lee

ssl16b@my.fsu.edu

fsuaasu.programming@gmail.com

Public Relations

Amber Chu

alc16e@my.fsu.edu

fsuaasu.pr@gmail.com

Education Coordinator

Elaine Ignacio

esi15@my.fsu.edu

fsuaasu.education@gmail.com

BLACK STUDENT UNION

@fsu_bsu

fsu_bsu

@fsu_bsu

fsubsu

fsublackstudentunion@gmail.com

President

Andrew Melville

abm14d@my.fsu.edu

fsublackstudentunion@gmail.com

Vice President

Diamond Hill

ddh14c@my.fsu.edu

fsublackstudentunion@gmail.com

Secretary

Taylor Knight

tjk15b@my.fsu.edu

fsublackstudentunion@gmail.com

Treasurer

Ryan Marc

ram14b@my.fsu.edu

fsublackstudentunion@gmail.com

COBOL Directors

Jarvis Floyd

jtf16b@my.fsu.edu

bsucobol@gmail.com

COBOL Directors

Ki-Mani Ward

ktw15@my.fsu.edu

bsucobol@gmail.com

COBOL Directors

Maurice Wedderburn

mw15b@my.fsu.edu

bsucobol@gmail.com

Community Service

Kaitlynn Baird

kdb15c@my.fsu.edu

fsubsucommserv@gmail.com

Community Service

La'Vontae Johnson

ldj16@my.fsu.edu

fsubsucommserv@gmail.com

Fundraising & Sponsorships

Rachel Warren

rsw16@my.fsu.edu

Fundraising & Sponsorships

Robert Jackson

rj15b@my.fsu.edu

Greek Relations

Caleb Dawkins

cmd15g@my.fsu.edu

Greek Relations

Mikayla McGhee

mkm14c@my.fsu.edu

Health & Athletics

Darius Brown

dlb14e@my.fsu.edu

bsuathletics1112@gmail.com

Health & Athletics

Cherrisse Miller

cam16d@my.fsu.edu

bsuathletics1112@gmail.com

Alumni Affairs

Amari Levy

aal15j@my.fsu.edu

fsubsuhomecoming@gmail.com

Alumni Affairs

Maurice McDaniel

mam14e@my.fsu.edu

fsubsuhomecoming@gmail.com

Incite

Celine Manning

ckm15@my.fsu.edu

bsuincite@gmail.com

Incite

Dwight James

dj16b@my.fsu.edu

bsuincite@gmail.com

Incite

Davilson Alfred

da16b@my.fsu.edu

bsuincite@gmail.com

Master Coordinators

Brandon Brown

bjb15b@my.fsu.edu

fsubsumastercoordinators@gmail.com

Master Coordinators

Tatianna Smith

tjs15c@my.fsu.edu

fsubsumastercoordinators@gmail.com

Membership

Wendyvette Edwards

we16@my.fsu.edu

bsumembership@gmail.com

Membership

Asianna Williams

Aaw16b@my.fsu.edu

bsumembership@gmail.com

Political Education

Kateland Ellis

kbe16@my.fsu.edu

bsuacademicsandeducation@gmail.com

Political Education

Serena Bradshaw

sjb15f@my.fsu.edu

bsuacademicsandeducation@gmail.com

PR & Marketing

Tyriq Withers

tlw16b@my.fsu.edu

fsubsupr@gmail.com

PR & Marketing

Nakima Brooks

nsr16b@my.fsu.edu

fsubsupr@gmail.com

Professional Development

Ayele Gibson

ajg13e@my.fsu.edu

bsulead@gmail.com

Professional Development

Cachandre Rawlins

ccr16b@my.fsu.edu

bsulead@gmail.com

Professional Development

Sarah Elizabeth Moore

sem15g@my.fsu.edu

bsulead@gmail.com

Socials & Events

Kristina Anderson

ksa16@my.fsu.edu

fsubsu.socialsevents@gmail.com

Socials & Events

Ronniqueka Canty

rsc16b@my.fsu.edu

fsubsu.socialsevents@gmail.com

Street Team

1bsuambassador@gmail.com

HISPANIC/LATINO STUDENT UNION

@fsu_hlsu

Hispanic Latino Student Union

@hlsu_fsu

fsuhlsu

hlsu.director@gmail.com

Director

Richell De Jesus

rsd15@my.fsu.edu

hlsu.director@gmail.com

Assistant Director

Idel Mena

iam16@my.fsu.edu

hlsu.assistantdirector@gmail.com

Treasurer

Julian Frias

jdf16@my.fsu.edu

hlsu.treasurer@gmail.com

Secretary

Delsabriana Gonzalez

dg16f@my.fsu.edu

hlsu.secretary@gmail.com

Community Relations

Isabella Silva

is15e@my.fsu.edu

hlsu.irelations@gmail.com

Public Relations

Kevin Rojas

kar14g@my.fsu.edu

Programming Cooridnator

Dayron Sanchez

ds15ab@my.fsu.edu

Programming Cooridnator

Max Dou

md16f@my.fsu.edu

Programming Cooridnator

Odalyz Guzman

omg16@my.fsu.edu

Programming Cooridnator

Vicente Arredondo

va16@my.fsu.edu

Programming Cooridnator

Sonny Vasquez

slv16b@my.fsu.edu

Programming Cooridnator

PRIDE STUDENT UNION

@pridefsu

fsupride

pridefsu

psu.director@gmail.com

Director

Candace Tavares

ct14d@my.fsu.edu

psu.director@gmail.com

Assistant Director

Briana Campbell

bmc15@my.fsu.edu

pride.astdirector@gmail.com

Center Director

Lola Periwinkle

nms15e@my.fsu.edu

psu.centerdirector@gmail.com

Treasurer

Nicole Juarez

naj16@my.fsu.edu

Political Action Coordinator

Barbara Meulener

bcm14b@my.fsu.edu

psufsu.pac@gmail.com

External Affairs Coordinator

Yohandra Polanco

ylp15@my.fsu.edu

psu.externalaffairs@gmail.com

Secretary

Jack Graham

jwg15b@my.fsu.edu

secretary.psu@gmail.com

Public Relations Coordinator

Pat Shafer

pys15@my.fsu.edu

fsuprideprcoordinator@gmail.com

Programming Coordinator

Elizabeth Wang

ew12b@my.fsu.edu

programming.psu@gmail.com

Membership Coordinator

Demetrius Winn

dtw15b@my.fsu.edu

Membership.psu@gmail.com

WOMEN STUDENT UNION

@wsu_fsu

FSUWomenStudentUnion

@wsu_fsu

fsuwsudirector@gmail.com

Director

Melissa Rony

mr14@my.fsu.edu

fsuwsudirector@gmail.com

Assistant Director

Gianna Bonner

gmb14@my.fsu.edu

fsu.wsu.adirector@gmail.com

Director of Finance

Rhakyria McCormick

rtm14@my.fsu.edu

fsu.wsu.finance@gmail.com

Director of Administration

Tatiana Mappe

tmm14@my.fsu.edu

fsu.wsu.secretary@gmail.com

Political Education Coordinator

Jessica St. Jean

js16aj@my.fsu.edu

fsu.wsu.political@gmail.com

External Affairs Coordinator

Leesa Newbon

lan16@my.fsu.edu

fsu.wsu.external@gmail.com

Public Relations Coordinator

Fabuola Pierre

fjp15@my.fsu.edu

fsu.wsu.pr@gmail.com

Membership Coordinator

Danisha Carrasco

dmc15f@my.fsu.edu

fsu.wsu.membership@gmail.com

Membership Coordinator

Shaylin Horner

sah16h@my.fsu.edu

fsu.wsu.membership@gmail.com

WHM Coordinator

Myeisha Lumpkin

ml15ah@my.fsu.edu

fsu.wsu.whm@gmail.com

WHM Coordinator

Elizabeth Butscher

emb15g@my.fsu.edu

fsu.wsu.whm@gmail.com

OWL Coordinator

Joelle Lawrence

jl16d@my.fsu.edu

fsu.wsu.owl@gmail.com

Internal Affairs Coordinator

Julia Jordan

jaj15b@my.fsu.edu

fsuwsu@gmail.com

Historian

Princess Gafaru

pg15c@my.fsu.edu

fsu.wsu.historian@gmail.com

VETERANS STUDENT UNION Director

fsuvsu

Christopher Schoborg

cps15c@my.fsu.edu

Amanda McKibben

amb03u@my.fsu.edu

Assistant Director External Coordinator Internal Coordinator Secretary Chief Financial Officer

All Agency Advance 2017 | 41

“There are lessons in everything. The bad, the good. Our job is to listen, and to continue to learn, so that maybe we get better at this. Maybe get better at life.” — Laverne Cox

• We believe that SGA oﬀers students hands-on, experiential, outside of the classroom learning.

SGA STAFF

• We believe that advising the students of SGA is a situational process of challenge and support. • We believe that diversity of thoughts, ideas, and identities bring a richer, more educational dialogue to leadership and the campus community as a whole. • We believe that all students have the potential to serve, lead, advocate on behalf of their peers, create change, and be positive ﬁnancial stewards of their funds.

The staff of the department of Student Government at Florida State University assist students in reaching their full potential. With a focus on leadership and identity development, belonging and inclusion, civic engagement and participation, and financial responsibility and stewardship, SGA staff advocate and support traditions, initiatives, and communities that benefit the student body.

• We believe that students learn through engaging in the leadership process, and that the limitless opportunities within SGA is a venue to practice that leadership and hone their skills.

Danielle Morgan Acosta Director of Student Affairs dmacosta@fsu.edu (850) 644-1811 • • • •

SGA Policies Senate & Executive Branch SGA General Questions Agencies & Bureaus

Carolyn Harris Assistant Director of Student Affairs cjharris@fsu.edu (850) 644-4850 • • • • •

Leadership Institutes Class Councils Asian American Student Union Women Student Union Nole Central

• • • •

Josh Kinchen Student Program Coordinator & Agencies and Safe Zones jkinchen@fsu.edu (850) 645-0908 Pride Student Union Allies & Safe Zones Congress of Graduate Students (COGS) Work Study Employment

Kim Dicks Business Manager of Student Affairs kdicks@fsu.edu (850) 644-0940 • • • •

SGA Accounting Policies Purchase and Travel Requests Financial Certiﬁcation PAC & RTAC

Mattie Durham SGA Administration Senate Program Assistant mdurham@fsu.edu (850) 644-1814

Mecia Lockwood Student Program Coordinator mclockwood@fsu.edu (850) 644-0939 • Black Student Union • Hispanic/Latino Student Union

42 |All Agency Advance 2017

• • • •

Senate Procedures Bills & Resolutions Time Sheet Management Payroll Processing

Carolyn Grifﬁn Executive Branch Program Assistant cgriffin@admin.fsu.edu (850) 644-0078 • • • •

Payroll Appointments Key & Swipe Access SGA Applications Executive Branch Assistance Ben Young Designer Web/Print byoung@fsu.edu (850) 644-0089

• • • •

Website Development and Maintenance Logo Design T-shirt Design ITS Liaison Priscilla Jean-Louis Accounting Representative pjeanlouis@fsu.edu (850) 644-0940

• Nole Central Student Accounts • Purchase and Travel Requests • Purchase Orders and Receipts

Whitney Brown COGS Program Associate wnbrown@fsu.edu (850) 644-6950 • COGS Procedures • Graduate Student Grant Funding • Graduate RSO Accounting

Media Specialist (850) 645-0160

• Nole Central Student Accounts • Purchase and Travel Requests • Purchase Orders and Receipts Media Media Specialist Specialist (850) (850) 645-0160 645-0160

• Print Design • Marketing Strategies • Student Publications Student Staﬀ

Kris Castro Graduate Student Co-Advisor Student Government Association kcastro@fsu.edu

Daniel McBurney Graduate Student Co-Advisor 69th Student Senate dmcburney@fsu.edu

Christiana Akins Graduate Student Co-Advisor Asian American Student Union cdakins@fsu.edu

Maria Martinez Graduate Student Co-Advisor Black Student Union mcmartinez2@fsu.edu

Audrey Graser Graduate Student Co-Advisor FLI & Class Councils agraser@fsu.edu

Jane Rodriguez Graduate Student Co-Advisor Hispanic/Latino Student Union jrodriguez4@my.fsu.edu

Carlo Morante Graduate Student Co-Advisor Pride Student Union cmorante@fsu.edu

Gabrielle Garrard Graduate Student Co-Advisor Women Student Union ggarrard@fsu.edu All Agency Advance 2017 | 43

ALLIES & SAFE ZONES Allies & Safe Zones is an ally development program to promote acceptance and support of Lesbian, Gay, Bisexual, Transgender, Queer, Questioning, Intersex, Asexual, Pansexual, and Two-Spirit-identifying (LGBTQ+) people. Allies & Safe Zones is coordinated through the offices of the Student Government Association at Florida State University and is offered regularly to the campus community. The program is open to all, regardless of orientation, identity, or expression.

101 • • • • •

Fri. September 8 Wed. October 4 Wed. October 18 Tue. November 7 Tue. December 5

9:00 am - 12:00 pm 5:30 pm - 8:30 pm 2:00 pm - 5:00 pm 9:00am - 12:00 pm 1:30 pm - 4:30 pm

200 Level

SSB 214 SSB 214 SSB 214 SSB 208 SSB 208

1250

PARTICIPANTS*

96 15 SESSIONS

ACTIVE FACILITATORS

+ 66 SCHEDULED

30 REQUESTED

24 TOTAL FACILITATORS 1

REPRESENTING 8 DEPARTMENTS

*Since 2013

• 201: Trans Ally Tue. October 24 • 10:00 am - 12:00 pm • SSB 219

A two-hour training that will engage participants in understanding trans identities, gender variance, socialized gender expectations, intersex identities, and becoming allies to people with trans and other gender variant identities.

• 202: Personal Identity Development Thu. September 21 • 2:00 pm - 4:00 pm • SSB 214

A workshop that engages participants in exploring their own identity development as allies using identity development models, reflection tools, and interactive exercises. Identity development of LGBTQ+ individuals will also be discussed and examined using multi-media and discussion.

• 203: Navigating the Holidays Wed. November 15 • 1:30 pm - 3:30 pm • SSB 208

A workshop that engages participants in understanding the dimensions of LGBTQ+ students’ experiences of going home for the holidays. This conversation-based workshop will include: dialogue regarding holiday dinner table discussions around religious beliefs and politics, navigating a nonsupportive environment, and resources for students unable to go home.

96%

of participants agreed or strongly agreed that they obtained resources for further support and connection for LGBTQ+ students and community members.

“I liked how it was very open, positive, and understanding of people’s different levels of LGBTQ+ exposure.” “I liked the discussion-based learning. It was nice to learn from each other’s experiences opposed to a lecture style workshop.”

301

Interested in Professional Development and being part of the facilitator team? Ask us about Allies & Safe Zones 301: Train the Facilitator.

Dates/Times don’t work for you? Contact Allies & Safe Zones at safezone@admin.fsu.edu to schedule a 101 workshop for your department or organization.

Visit safezone.fsu.edu to register and for more information safezone.fsu.edu

FSUAlliesSafeZones @AlliesSafeZones

All Agency Advance 2017 | 45

We believe no student should be harmed, demeaned and/or put at any safety risk while joining, during membership or after membership of any student organization, club, group or university entity. What is hazing? “Hazing is defined as any group or individual action or activity that endangers the mental or physical health or safety or which may demean, disgrace or degrade any person, regardless of location, intent or consent of participant(s). Although hazing is generally related to a person’s initiation or admission into or affiliation with, any group or organization, it is not necessary that a person’s initiation or continued membership is contingent upon participation in the activity, or that the activity was sanctioned or approved by the organization, for a charge of hazing to be upheld. The actions of active, associate, new and/or prospective members of an organization may be considered hazing.” – FSU Student Conduct Code

upholdfsu

#fsuhazingprevention

For more information about hazing hazing.fsu.edu To report hazing report.fsu.edu For a chance to win amazing prizes at the beginning of the fall semester, complete the hazing prevention training at fsu.prevent.zone

46 |All Agency Advance 2017

â&#x20AC;&#x153;No matter what happens, or how bad it seems today, life does go on, andit will be better tomorrow.â&#x20AC;&#x2122; - Maya Angelou All Agency Advance 2017 | 47

Notes

â&#x20AC;&#x153;There may be times when we are powerless to prevent injustice, but there must never be a time when we fail to protest.â&#x20AC;? - Elie Wiesel 48 |All Agency Advance 2017

â&#x20AC;&#x153;Face your fears; live your passions, be dedicated to your truth.â&#x20AC;? - Billie Jean King

All Agency Advance 2017 | 49

Notes

“You’ll never find peace of mind until you listen to your heart.” - George Michael 50 |All Agency Advance 2017

â&#x20AC;&#x153;A true leader has the confindence to stand alone, the courage to make tough decisions, and the compassion to listen to the needs of others.â&#x20AC;? - Douglas Mc Arthur All Agency Advance 2017 | 51