LEADER NAME:
Welcome to
STUDENT GOVERNMENT ASSOCIATION The Student Government Association is the universitywide governing body representing students in all divisions of the university. The SGA consists of executive, legislative, and judicial branches. The powers of the executive branch are vested in the student body president and vice president, who represent the concerns of the student body. The students elect these two officers each spring semester. Some of the duties of the student body president and vice president include: 1) administering and enforcing the laws of the student body; 2) signing or vetoing acts of the student senate; 3) calling and presiding over meetings of the student body; 4) making recommendations for legislation to the student senate; and 5) creating new programs that address the needs of the students or better the campus.
Jean P. Tabares Student Body President
2 | Senate Guidebook 2015
Iyanna Pierre-Louis Student Body Vice President
The judicial branch functions as the supreme court of the student body. This branch hears appeals from groups or individuals on such issues as controversies involving constitutionality of actions by students or student groups and violations of the student body constitution and statutes. The legislative branch is made up of the student senate. Each of the 80 members of the senate represents academic divisions of FSU and works diligently to ensure that all students are heard and their interests are represented. It is the body that Florida law requires allocate the entire annual $13 million budget. Senators sponsor bills to appropriate funds, adopt statutory amendments and revisions, and approve constitutional amendments for the student body electoral process.
Emily McGuinness Student Body Treasurer
Erin Lusaka Senate President
Justin Ravelo Senate Pro Tempore
TABLE OF CONTENTS Breaking Down the SGA Structure................................................ 4 Bill 2015 Allocation........................................................................... 5 SGA Signature Events....................................................................... 6 SGA Staff............................................................................................. 8 Senate Committees, Duties, and Responsibilities....................10 Parliamentary Procedure..............................................................12 Types of Legislation........................................................................14 Important Forms & Documents...................................................15 Do Your Research!..........................................................................23 What are your Morals & Values?..................................................24 Leadership at the Next Level........................................................25 The Big Picture................................................................................26 Where Your Leadership Position Can Take You........................27 Academic Resources......................................................................28 Finance Code...................................................................................29 Marketing.........................................................................................33 Important Resources.....................................................................36 kNOw More......................................................................................38 Notes.................................................................................................40 Senate Agreement Form...............................................................47 Get Connected................................................................................48
REMEMBER! Your Senate President and Pro-Tempore have an open-door policy and encourage senators to reach out when writing legislation.
Senate Guidebook 2015 | 3
BREAKING
DOWN T H E S G A S T RU C T U R E
The mission of the Student Government Association (SGA) is to provide FSU students with representation, services and advocacy within the university structure. The Student Government Association provides quality leadership for, and accountability to its constituency by recognizing that strength arises from diversity, engagement, and dialogue.
LEGISLATIVE BRANCH
EXECUTIVE BRANCH
JUDICIAL BRANCH
SENATE PRESIDENT
STUDENT BODY PRESIDENT
CHIEF JUSTICE
SENATE PRO TEMPORE
STUDENT BODY TREASURER
STUDENT BODY VICE PRESIDENT
STUDENT SENATE
AFFILIATED PROJECTS
AGENCIES
Budget
Child Development Center
Finance
SAFE Bus
Judiciary
Firs Responder Unit
Student Affairs
Student Publications
Internal Affairs
V-89
Rules & Calendar
Student Government Webmaster
FUNDING BOARDS
Asian American Student Union Black Student Union Hispanic/Latino Student Union Pride Student Union Women Student Union Veterans Student Union
BUREAUS
Resources for Travel Allocations Committee (RTAC)
Office of Governmental Affairs
Programming Allocations Committee (PAC)
The Center for Participant Education
Inter-Residence Hall Council
Student Council for Undergraduate Research and Creativity
LEGISLATIVE AIDES CONGRESS OF GRADUATE STUDENTS COGS Supplemental Allocations Committee (C-SAC) Medical School Council (MSC) Law School Council (LSC) Presentation Grants
The mission of the Student Government Association (SGA) is to provide FSU students with representation, services, and advocacy within the university structure. The SGA provides quality leadership for, and accountability to, its constituency by recognizing that strength arises from diversity, engagement, and dialogue.
Presentation and Attendance Grants
4 | Senate Guidebook 2015
Office of Student Sustainability Initiative Office of Entrepreneurship and Innovation Office of Servant Leadership
CLASS COUNCILS Senior Class Council Junior Class Council Sophomore Class Council
CHIEF OF STAFF Deputy Chief of Staff
CABINET
JUSTICES ATTORNEY GENERAL STUDENT DEFENDER CLERK OF THE COURT
Academic Affairs Arts Campus Opinion Community Affairs Disability Affairs Diversity Affairs Campus Security and Health
ELECTIONS ELECTIONS COMMISSION Supervisor of Elections Deputy Supervisors of Elections
Press Secretary Homecoming Affairs Student Affairs Deputy Press Secretary
OTHER ENTITIES SGA ACCOUNTING SEMINOLE ALLIES & SAFE ZONES CAMPUS RECREATION UNION BOARD HOMECOMING
FRESHMAN LEADERSHIP INSTITUTE
HEADLINERS
TRANSFER LEADERSHIP INSTITUTE
GOLDEN TRIBE
BILL 2015 ALLOCATION ORGANIZATION
BILL 2015 Allocation
SALARY OPS WAGES CONT. SERV. EXPENSE
SGA OFFICES ELECTIONS EXECUTIVE BRANCH EXECUTIVE PROJECTS HOMECOMING LECTURE SERIES SGA ACCOUNTING & ADVISING SGA ADMINISTRATION SGA SALARY ACCOUNT SENATE SENATE PROJECTS SENIOR CLASS COUNCIL SUPREME COURT
8,000 32,816
170,000 8,000 626,000 15,345
8,140
AGENCIES AASU BSU HLSU PRIDE VETERAN STUDENT UNION WOMEN STUDENT UNION
4,084 4,084 4,084 4,084 4,084 4,084
14,300 23,000 17,000 15,000
BUREAUS CPE IRHC OEI OFFICE OF GOVERNMENTAL AFFAIRS OFFICE OF SERVANT LEADERSHIP OFFICE OF STUDENT SUSTAINABILITY SCURC
1,785 1,785 1,785 3,410 1,785 1,785 1,785
4,000 600
AFFILIATED PROJECTS CHILD CARE CENTER MEDICAL RESPONSE UNIT SAFE STUDENT PUBLICATIONS WVFS V-89
14,000
42,000 2,000 2,000
TOTAL SGA
OTHER
6,771 37,938 35,640
4,250
4,000
1,000
450
200
3,800 13,400 11,000 10,000 4,800 8,000
3,500 7,200 6,000 1,500 1,000 3,500
1,000 3,000 2,500 2,000 2,000 2,500
26,684 50,684 40,584 32,584 11,884 32,084
1,500 2,000 4,000 11,000 16,000 6,500 14,000
500 1,500
1,000
2,900 1,000
1,000
350 1,000
500
13,000 20,000 43,720 19,500
1,500
191,274
7,785 6,885 5,785 59,310 21,785 10,285 15,785 192,094 21,271 20,000 81,658 59,390
7,000 80,000 80,000 130,000 27,000
7,000 80,000 80,000 130,000 27,000
605,000
55,116 605,000
55,116
873,210
TOTAL
8,850 45,816 80,000 365,000 185,000 20,500 40,000 632,000 30,345 60,000 12,500 9,440
500 12,000 80,000 365,000 15,000 12,000 40,000 6,000 10,000 60,000 12,500 650
192,094
FUNDING BOARDS Organizational Fund PAC Program Allocation Committee RTAC Resource & Travel SPORT CLUB COUNCIL SAP (Academic Programs) OTHER REQUESTS CTR FOR GLOBAL ENGAGEMENT COGS
FOOD
308,150 1,744,870
34,900
17,700
3,170,104
UNION
4,675,020
4,675,020
CAMPUS RECREATION
5,634,876
5,634,876
300,000
300,000
Overhead Assessment
TOTAL A&S
873,210
191,274
308,150 12,354,766
34,900
17,700 13,780,000
DID YOU KNOW? Students pay $12.86 in activity and service fees (A&S) for every credit hour in which they are enrolled. Senate Guidebook 2015 | 5
STUDENT GOVERNMENT ASSOCIATION
SIGNATURE EVENTS SGA Welcome Back BBQ (First Wednesday of the Academic Year)
Pride Drag Show (First Friday of Semester in Club Downunder) Away Game Watches on the Green (Night Games coordinated by Class Councils) Freshman Leadership Institute (Mondays Fall Semester) Transfer Leadership Institute (Tuesdays Fall Semester) Golden Tribe Lecture Series (ongoing through academic year –T/R) Hispanic Heritage Month (September 15-October 15) Pride Month (October) Budget Hearings SGA Fall Elections (Senate, Congress of Graduate Students, Campus Recreation Board) SGA Fall Inauguration Black Student Union Fall Week Women Student Union Love Your Body Week
6 | Senate Guidebook 2015
STUDENT GOVERNMENT ASSOCIATION SIGNATURE EVENTS Veteran’s Awareness Month (November) Veteran’s Film Festival Black Student Union COBOL (Coalition of Black Organizational Leaders) Showcase Asian American Student Union Winter Formal Black Student Union Bobby E. Leach Ball MLK Week Senior Class Council’s 100 Days to Graduation Celebration Asian American Student Union Lunar New Year Celebration Black History Month (February) SGA Spring Elections (Executive Branch, Senate, Union Board) SGA Spring Presidential Inauguration Women’s History Month (March) FSU Day at the Capitol Asian American Heritage Month (end of Spring break-middle of April) Pride Prom Women Student Union Rape Culture Awareness Week Hispanic Latino Student Union Gala Senior Send Off (late April, Senior Week coordinated by the Class Councils) Senate Meetings (every Wednesday night) Congress of Graduate Students Meetings (First & Third Monday nights) Agency General Body Meetings- GBMs (approximately once a month) Seminole Allies Workshops (approximately twice a month)
Senate Guidebook 2015 | 7
The staff of the department of Student Government at Florida State University assist students in reaching their full potential. With a focus on leadership and identity development, belonging and inclusion, civic engagement and participation, and financial responsibility and stewardship, SGA staff advocate and support traditions, initiatives, and communities that benefit the student body.
Danielle Morgan Acosta Director dmacosta@fsu.edu (850) 644-1811
• • • •
Agencies SGA policies Congress of Graduate Students Bureaus
• Senate and Executive Branch • SGA general questions
• • • • • •
Nole Central student accounts SGA accounting policies Purchase requests Travel requests How to request a P.O. Deadlines for submitting requests
• Financial certification • Steps to complete purchase requests • PAC • RTAC
Carolyn Harris Student Program Coordinator Class Councils, Institutes, and Bureaus cjharris@admin.fsu.edu (850) 644-4850
• • • •
Freshman Leadership Institute Transfer Leadership Institute Class Councils Asian American Student Union
• • • •
Josh Kinchen Student Program Coordinator Agencies, Seminole Allies & Safe Zones jkinchen@fsu.edu (850) 645-0908
• PRIDE Student Union • Seminole Allies & Safe Zones • LGBTQ+ community resources
• Congress of Graduate Students • Work Study Employment
Mattie Durham SGA Administration Senate Program Assistant mdurham@admin.fsu.edu (850) 644-1814
• Senate procedures • Resolutions • How to sponsor a bill
• Payroll processing • Time sheet due dates
Carolyn Cox Executive Branch Program Assistant ccox@admin.fsu.edu (850) 644-0078
• Executive branch • Payroll appointments • Ordering office supplies
• Ordering name tags • Time sheets • P.O. processing
Whitney Brown COGS Program Associate wnbrown@admin.fsu.edu (850) 644-6950
• COGS • Graduate student grant funding
• Graduate Student travel requests • Accounting for Graduate RSOs
Kim Dicks Business Manager of Student Affairs kdicks@admin.fsu.edu (850) 644-0940
Center for Participant Education Nole Central Access Front Desk Staff Assessment
“There may be times when we are powerless to prevent injustice, but there must never be a time when we fail to protest.” — Elie Wiesel
8 | Senate Guidebook 2015
We believe that SGA offers students hands-on, experiential, outside of the classroom learning. We believe that advising the students of SGA is a situational process of challenge and support. We believe that diversity of thoughts, ideas, and identities bring a richer, more educational dialogue to leadership and the campus community as a whole. We believe that all students have the potential to serve, lead, advocate on behalf of their peers, create change, and be positive financial stewards of their funds. We believe that students learn through engaging in the leadership process, and that the limitless opportunities within SGA is a venue to practice that leadership and hone their skills.
Ben Young Designer Web/Print byoung@admin.fsu.edu (850) 644-0089
• • • •
Website development Website maintenance Print design Logo design
• • • •
T-shirt design Flyers Posters Banners
Tony Nguyen Media Specialist tmnguyen@fsu.edu (850) 645-0160
• • • •
Print design Marketing strategies Student Publications designers Business cards
• • • •
Flyers Posters Banners T-shirt Designs
Priscilla Jean-Louis Accounting Representative pjeanlouis@fsu.edu (850) 644-0940
• Nole Central Student Accounts • Purchase & Travel Requests
• Purchase Orders & Receipts • Financial Certification
Rosalind Sapp Accounting Representative rsapp@fsu.edu (850) 644-7166
• Nole Central Student Accounts • Purchase & Travel Requests
• Purchase Orders & Receipts • Financial Certification
Ali Raza SGA Executive Branch Co-Advisor araza@fsu.edu
• Cabinet • Golden Tribe Lecture Series
Morgan Matchett WSU Co-Advisor mmatchett@fsu.edu
• Women Student Union
Junior Pena HLSU Co-Advisor jp14j@my.fsu.edu
• Hispanic/Latino Student Union
Spencer Scruggs SGA Senate Co-Advisor sscruggs@fsu.edu
• Senate Committees • Budget
Lane Washington BSU Co-Advisor lwashington2@fsu.edu
• Black Student Union
Senate Guidebook 2015 | 9
SENATE
Committees, Duties, & Responsibilities
Budget
Committee Meets:
This committee is responsible for discussing legislation related to the annual A&S Budget as well as take responsibility for conducting the workshops regarding the allocation of the entire A&S Budget.
Finance
Committee Meets:
This committee is responsible for discussing legislation regarding the Finance Code in Statutes, the Student Financial Manual, and the allocations presented by the Funding Boards.
Judiciary
Committee Meets:
This committee is responsible for discussing legislation pertaining to the Student Body Constitution, and Statutes. They are also responsible for interviewing appointments to the Judicial Branch and enacting the Investigative Rights of the Senate and Impeachment Proceedings.
Internal Affairs
Committee Meets:
This committee is responsible for interviewing candidates for all appointed positions excluding appointments to the Supreme Court and the Legislative Body. This committee also reviews the Student Government Application as well as conduct and create intake and exit surveys of the Student Senate.
10 | Senate Guidebook 2015
sen·a·tor (ˈsɛn.ə.tɚ)
constituents represent the opinion of their to e abl be to ed ect exp is r Student Body Each Senato a State University Constitution, rid Flo the of dge wle kno ive through an extens ial Manual. Each of these cedure, and the Student Financ pro and es Rul ate Sen es, tut Sta le decisions. fiscally and statutorily responsib g kin ma in rs ato Sen e aid ll sha sources
Student Affairs
Committee Meets:
This committee is responsible for discussing legislation pertaining to the opinion of the Florida State University Student Body. This committee serves as an outreach mechanism to communicate with Students.
Rules & Calendar
Committee Meets:
This committee discusses legislation pertaining to Senate Rules of Procedure as well as the Agenda for the upcoming Senate meeting as well as the efficiency of the Student Senate as a whole.
SENATE MUST BE IN COMPLIANCE WITH: Student Body Statutes Florida State University Regulations and Policies
Student Body Constitution
State of Florida Constitution
Senate Guidebook 2015 | 11
ROBERT’S RULES OF ORDER GUIDING PRINCIPLES •
Everyone has the right to participate in discussion if they wish, before anyone may speak a second time.
•
Everyone has the right to know what is going on at all times.
•
Only urgent matters may interrupt a speaker.
•
Only one thing (motion) can be discussed at a time.
MOTIONS A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”). After being recognized by the Senate President, any member can introduce a motion when no other motion is on the table. A motion requires a second by another senator to be considered. Each motion must be disposed of (passed, defeated, tabled, referred to committee, or postponed indefinitely). Another senator may object to a motion. If the original motioner does not rescind the motion, the Senate must vote on whether to pass that motion. This requires a simple majority vote.
12 | Senate Guidebook 2015
Intentions What You Say Bring a new idea or course of I move to‌. action to the floor
Action Simple majority vote.
Change wording of motion under debate
I move to amend...
Simple majority vote.
Give more time for research of a bill or resolution
I move to refer _________ to ___________ committee.
Simple majority vote.
I move to table...
Simple majority vote.
I move to unlock the calendar.
Simple majority vote.
Hear a item on the calendar out of order
Allow a non-Senator to speak I move for a non-Senator to speak.
Senate President gives or does not give permission
Take a brief break from debate or other business
I move to recess for _______.
Simple majority vote.
Call attention to rules of procedure being broken (when you know they have been broken)
Point of Order
Senate President corrects order to follow rules and procedure
Inquire further about the bill or resolution up for debate (during pro/con)
Point of Information
The individual to whom the point was directed answers the inquiry
Ask to have a personal request fulfilled
Point of Personal Privilege
Senate President gives or does not give permission
Want clarification on rules Point of Parliamentary of procedure (when you are Inquiry unsure whether rules of procedure have been broken)
Parliamentarian or other delegate officer answer the inquiry
Would like to inquire beyond one question
May I reserve a follow-up?
Senate President gives or does not give permission
End the meeting
I move to adjourn.
Simple majority vote
Senate Guidebook Student Senate 2015 Guide|•13 13
TYPES OF
LEGISLATION
Legislation is the life of Student Senate, without it we are not a functioning body. There are two forms of legislation: Resolutions & Bills. Legislation can create or abolish entities within student government, it has the ability to alter our rules, and express our opinions as representatives of the Student Body. Each bill, resolution or proposed constitutional amendment will have a sponsor. The sponsor will be the Senator who has written the bill, resolution or proposed constitutional amendment. Additional sponsors may be added to the bill, resolution or proposed constitutional amendment at the discretion of the original sponsor. No Senator shall be allowed to request that their name be added as a co-sponsor without the consent of the current sponsor(s). Bills, resolutions and proposed constitutional amendments in their advertisements on the SGA Web Page, Senate Journals and Calendars will denote the sponsor(s). Only the sponsor of a piece of legislation may speak during the opening and closing debate on that piece of legislation. All forms of legislation must be initially submitted to the Senate President by Noon the day before a Senate meeting. Upon approval, the Senate President will submit the legislation to the Senate Program Assistant by 12:00 p.m. the day before the Senate meeting. The Senate Program Assistant shall electronically submit the legislation to the SGA Webmaster and recommend the posting of the legislation through the completion of the Senate Session. All legislation shall be turned into the Senate Program Assistant and posted on the SGA website 24 hours prior to the Senate meeting. If electronic failure occurs, the events as outlined in provision 210.4 C shall apply. Once submitted to the Senate Program Assistant, Bills, proposed constitutional amendments and Resolutions may not be withdrawn except by the sponsor(s).
Bills Bills shall be legislative proposals to appropriate and/or transfer funds, or adopt statutory amendments and revisions. The subject of each bill shall be briefly expressed in its title. If a bill covers more than one of the twelve statutory titles, as defined in Title I, or provides funding for multiple organizations, it shall be defined as an Omnibus Bill. A two-thirds (2/3) vote is required for final passage of an Omnibus Bill. The annual budget, sweepings and central reserves bills shall not be considered to be Omnibus bills. All legislation shall come into effect upon the signature of the Vice President for Student Affairs. Should Senate choose to enact the legislation at a later date, it must be stated in the original piece of legislation. Statutes and/or constitutional amendments cannot apply to past actions or qualifications. 14 | Senate Guidebook 2015
IMPORTANT FORMS & DOCUMENTS
Senate Resolution Form http://sga.fsu.edu/Legislation_Templates/SenateResolution.pdf
Senate Resolution ____ Sponsored by: _________________
WHEREAS:
_______________________________________________________________________
WHEREAS
_______________________________________________________________________
WHEREAS
_______________________________________________________________________
WHEREAS
_______________________________________________________________________
WHEREAS
_______________________________________________________________________
BE IT RESOLVED BY THE SIXTY EIGHTH STUDENT SENATE AT THE FORIDA STATE UNIVERITY THAT:
BE IT FURTHER RESOLVED THAT:
Resolutions Resolutions shall be formal expressions of the opinion or will of the Student Senate. Resolutions shall be adopted by majority vote of the Student Senate. For example, changes to the Rules of Procedure must be done through resolution and adopted by a two-thirds (2/3) vote of the Student Senate. Resolutions shall not be written for the purpose of commending an individual(s) or organization(s) unless approved by four-fifths (4/5) of the Rules and Calendar Committee. There shall be an enacting clause on every resolution that shall read, “Be it resolved by the __Student Senate at Florida State University that:”
Senate Guidebook 2015 | 15
IMPORTANT FORMS & DOCUMENTS
Agenda
http://sga.fsu.edu/Legislation_Templates/Agenda.pdf
Agenda Call to Order: ____________________________
Attendance Members Tardy:
Members Absent (Excused):
Members Absent (Unexcused):
Announcements and Messages:
Old Business:
New Business:
REMEMBER! Send your agenda out at least 24 hours prior to your meeting time!
16 | Senate Guidebook 2015
Legislative Aide Report
http://sga.fsu.edu/Legislation_Templates/Legislative-Aide-Report.pdf
LegislativeAide Aid Report Legislative Report Legislative Aide(s):
Date (00/00/0000): _____________________ Legislation (Bill/Resolution # ___________) Purpose:
Information Pertaining to Legislation (Technical Non-Debatable):
REMEMBER! An opportunity for your legislative aide to provide knowledge and research! Senate Guidebook 2015 | 17
IMPORTANT FORMS & DOCUMENTS
Liaison Report
http://sga.fsu.edu/Legislation_Templates/Liaison-Report.pdf
Liaison Report Senator(s): _________________________________________ Date (00/00/0000): _______________ Entity: _______________________________________________ Topics of Discussion:
Proposed Legislative Action:
___________________________ Signature of Director
18 | Senate Guidebook 2015
___________________________ Signature of Senator Â
Project Outline
http://sga.fsu.edu/Legislation_Templates/Project-Outline.pdf
Project Outline Senator(s): _________________________________________ Date (00/00/0000): _______________ Issue or Problem to Address:
Resources to Utilize:
Timeline of Project Completion:
X_____________________ Signature of Primary Senator
REMEMBER! Track your progress as you notice projects to work on!
Senate Guidebook 2015 | 19
IMPORTANT FORMS & DOCUMENTS
Allocation, Revision or Transfer Form http://sga.fsu.edu/Legislation_Templates/Allocation_Revision_or_Transfer_Form.pdf
Allocation, Revision or Transfer Form Amount: _________________________________ Date: _____/_______/____________ Senate Bill _________________________________________ Sponsor(s) ___________________________________________________________________ ____________________________________________________________ ____________________________________________________________ _______ From: ________________________________________________________________________ Account Name Category To:
________________________________________________________________________ Account Name Category
Or Within: ______________________________________ From __________________________________ Account/Category
To: __________________________________ Account/Category
Purpose & Description: (Use back of form for more space if needed)
Organization Director _____________________________ Phone Number: __________________ Itemized Expenditures: Only use this area if ALL expenditures can be listed. If ALL do not fit then use a separate sheet of paper and staple to this form when turning in. _____________________________________________________________________________
Quantity
Description
Unit Price
Total
$ 0.00
__________________________________ Senate Finance Committee Chairman Passed Failed Date:_____________
Senate Action: Passed Failed
Other __________________________________
Other ________________________________
20 | Senate Guidebook 2015
Date:____________
Statutory Amendment
http://sga.fsu.edu/Legislation_Templates/Statute_Revision.pdf
Statute Revision, Addition or Proposed Constitutional Amendment Form Date:_________________ Senate Bill: ______________________ Sponsor(s) _______________________________ _______________________________ _______________________________
Purpose & Description (Use extra sheet of paper if more space is needed)
Approved for First Reading ________________________________________________________________
Statute Number ___________ Strike ________________________________Statute Number ____________ Insert _________________________________________________________________________________
Senate Judiciary Chairperson Passed Failed
Senate Action Passed Failed Date: _________________
Date: _________________
Senate Guidebook 2015 | 21
IMPORTANT FORMS & DOCUMENTS
Example Statutory Amendment Chapter 416 Annual Budget Procedures Act of 2007
Use “Arial” font so that it is sans serif.
History: Added by the 59th Senate Bill 33. Revised by the 60th Senate Bill 61. 416.1
Purpose This act is to establish a procedure by which the annual A&S Fee Budget of the Senate is produced and passed.
416.2
Scope The Annual A&S Fee Budget (the Budget) shall be passed in compliance with the provisions of this act and all applicable State of Florida Administrative Code. No exceptions are authorized other than those specified within.
416.3
Procedures for Passage of the Budget A.
The Budget shall not be approved by the Senate in a Summer Session.
B.
An estimated amount of the Budget shall be used to submit to the Senate President for First Reading by the Chairperson of the Budget Committee no later than the second Senate meeting of the Fall semester. Hearings shall be held at the discretion of the Chairman of the Budget Committee.
C.
When the Budget has been approved in whole by the Budget Committee it will be heard in Second Reading. The Chairperson of the Budget Committee will provide to the Senate Program Assistant copies of the Budget as presented. All Senators will have copies available to them of the proposed allocations. The Budget shall be on the calendar for a minimum of one (1) week with proposed allocations before passage. The budget and proviso must be advertised in a paper of general campus circulation, The Budget shall be published as well as on the Student Government Website, before it is considered for Second Reading. Such publication must include the date, time and location of the Senate meeting where the budget is to be debated along with the phrase “public comment is welcome.”
22 | Senate Guidebook 2015
Use the formatting that is in statutes and follow spacing guidelines
Strikeout text that is being crossed out Underline new text that is being aded
DO YOUR RESEARCH! Being a Senator requires you doing your homework when crafting bills and resolutions. Doing your homework means adequately researching the subject of the bill or resolution. You must do this to be able to: • • • • •
Know about the subject of the bill or resolution Know how statutes will affect the bill or resolution Anticipate concerns and questions on the subject of the bill or resolution Adequately answer said concerns and questions Craft the bill or resolution to avoid said concerns and questions Doing your research can involve various tasks, including:
Inquiry • • • •
Speaking with agencies, bureaus, other organizations, or specific individuals that your bill or resolution may affect Speaking with seasoned senators or other SGA officers who have experience in SGA and can guide you on the handling of topical issues historically Trust what others say! Don’t Assume!
Benchmarking • •
• •
Involves comparing Florida State University to similar institutions Tools for benchmarking • Comparison institution’s website • Communication by email or by phone with the comparison institution • IPEDS Data Center (https://nces.ed.gov/ipeds/datacenter) to find comparison data for Florida State University • College Navigator (https://nces.ed.gov/collegenavigator/) to determine institutions similar to Florida State University The goal in benchmarking is to determine what aspects of Florida State University could improve theoretically on the basis that similar universities have accomplished such aspirations Excellent start is reaching out to the comparison institution’s student government association
When crafting the bill or resolution, be sure to compile a research brief (one to two pages) that outlines the research conducted, contains talking points about the topic of the bill or resolutions, and the relevance of the research to the proposed bill or resolution.
Senate Guidebook 2015 | 23
WHAT ARE YOUR MORALS & VALUES?
When you arrive in the Senate chamber, you bring a set of morals, values, and ethical considerations that guide how you interact with fellow senators, presenters, agencies and bureaus, other SGA officers, and guests. This set of morals, values, and ethical considerations should affect how you vote, what bills or resolutions you sponsor, and how you vote for bills and resolutions. Values: your individual standards of what is valuable or important Morals: the rightness or wrongness of actions or ideas Ethics: a generally-accepted standard of morality Values are the most flexible and change over time. Morals can also change over time, but have much more specific orientations (good vs. bad) than values. Ethics can change over time, but must have general acceptance among society. Example: I specifically value tolerance and respect of others opinions. My morals tell me that I am not a good person if I am intolerant or disrespectful of others opinions. Ethical guidelines will determine whether my values of tolerance and respect of others opinions match those of the place and time I occupy. Use the space below to outline the following What are my specific values?
What do my morals tell me about my role as a senator?
What ethics are related to my role as a student and public servant of the Florida State University student body?
What is my plan to make value-driven, morally-focused, and ethically-sound as a senator?
24 | Senate Guidebook 2015
LEADERSHIP @ the
NEXT LEVEL
Move Up/Down/In/Out: It’s about when to volunteer when no one else is volunteering, or doing something that no one else seems to be taking care of. Learning that often the most effective leaders are the ones who let others move up, while you take a back seat. It’s about sharing yourself and being part of the group, while stepping out of your normal comfort zones. Look For It: It’s about using a critical eye, thinking ahead, and planning for what you know from experience is coming. It’s not about heading off without looking around you and saying ...hmm... what needs to be done here or what is going on here that I might need to jump into? Hear Them: It’s about hearing as well as listening, and taking what you hear and actually using it. Distinguishing what is best for the group and what the group thinks is best. Ensuring that Individuals within the organization feel like what they have contributed is valuable and useful. You Are THEM: It’s about understanding that you are now “them”; as a member of the executive /committee board, you are the organization and if there’s blame or praised to be received, it falls on you. As the old saying goes, “The buck stops here.” Sniff It Out: It’s about not only seeing what’s going on and letting the information come to you, but realizing “what” needs to be found out, and taking the appropriate steps to discover the issues/concerns/information. Find Your Voice: It’s about speaking when necessary, and using your voice effectively and appropriately to help and support the organization/ membership. Truly Care: It’s about feeling it in your heart and believing in what you do 100%. You are the ones who will inspire the individuals and the groups to make this organization what it can become. Without caring, the spark will never catch. Open Your Mind: It’s about being willing to say that you were wrong, changing your viewpoint, and flexing for the greater good of the group. Learning to see things in a new light and being willing to change when change is needed. Reaching Out: It’s more than just the position – it’s about making a difference in as many people as you can. Every person you come in contact with forms an image of the organization, and every word you say, action you make, and thing you do will represent the organization, whether you intend it or not. Letting Go: It’s about knowing when to move on and not dwell on something, and knowing when it’s time to let someone else take the lead. Senate Guidebook 2015 | 25
the
BIG picture LARGE SCALE
FLORIDA STATE UNIVERSITY
YOUR SENATE SEAT
26 | Senate Guidebook 2015
ORAL COMMUNICATION
TEAMWORK SKILLS IN DIVERSE GROUPS
APPLIED KNOWLEDGE IN REAL-WORLD SETTINGS
CRITICAL THINKING AND ANALYTICAL REASONING
ETHICAL JUDGMENT AND DECISIONMAKING
COMPLEX PROBLEM SOLVING
WHERE YOUR
LEADERSHIP
POSITION CAN TAKE YOU
Senate Guidebook 2015 | 27
S E C R U O S E R C I M E D A AC ACADEMIC ADVISING LOWER DIVISION
UPPER DIVISION
Undergraduate Studies (850) 644-2451
Contact advisor in your dean’s office
ACADEMIC CENTER FOR EXCELLENCE (ACE) for more information visit ace.fsu.edu
THE ACE LEARNING STUDIO at Johnston Ground (WJB G051), which includes study rooms, computers, laptops, iPads, and other technology for learning, presenting, and collaborating. Free appointment and walk-in peer tutoring and study sessions in a variety of gateway and historically challenging courses in subjects like math, chemistry, physics, biology, accounting, economics, and more. THE ACE PROGRAM SERIES, including workshops on time management, study skills, graduate school, letters of recommendation, and test prep for GRE, LSAT, and GMAT. INDIVIDUAL ACADEMIC CONSULTATIONS for students needing personalized assistance with study strategies, time management, goal setting, or other academic skills. MULTIPLE SECTIONS OF SLS1122, Strategies for Academic Success, which is a onecredit course offered each semester.
CENTER FOR ACADEMIC SUPPORT IN ENGINEERING (CASE) LABORATORY
for more information visiteng.fsu.edu/current/undergraduate/case.html THE CASE LABORATORY provides tutorial support for many of the entry-level engineering courses offered by the various academic departments within the College of Engineering. Students should check the Tutorial Schedule provided below before coming to the laboratory to seek assistance. Operating in conjunction with tutorial services offered at both Florida A&M University and Florida State University, the CASE Laboratory also provide students direction and support in finding help with Level 2000 and 3000 Math courses, General Physics, and General Chemistry courses. TUTORING for students needing extra help may seek out their Teaching Assistants (T.A.) or ask any of the qualified graduate student tutors on duty for help. SPECIAL TOPIC SESSIONS, or mini lectures on topics of special interest, will be offered as supplements to many of the courses covered in the departments. A schedule of special topics sessions will be announced when available. OTHER AIDS: COMPUTERS, REFERENCE TEXTS may be used to access college and departmental on-line resources, Blackboard, programs used in the student’s courses, and the World Wide Web. Other resources available in the Laboratory include a library of reference textbooks covering many sciences, math, and engineering subjects.
FINANCE CODE GENERAL GUIDELINES & RESTRICTIONS ON EXPENDITURES Detailed information regarding the general guidelines & restrictions on expenditures can be found in the Finance Code, Student Body Statutes, Chapter 802. 800.2 The Finance Code governs the budgeting and expenditure of all of the following: A. A&S funds allocated to SGA branches, offices, agencies, bureaus, affiliated projects, and recognized student organizations, including those cases where money was distributed through the fund distribution committees. B. A&S funds spent directly on student activities and/or events by Senate C. All revenue generated through the use of A&S funds, as per Chapter 804 of these Statutes 800.4 Stewards of the Finance Code The Senate Finance Committee is assigned responsibility for oversight, review, and periodic update of the policies expressed in the Finance Code. The SGA Advisor is responsible for assuring that the Finance Code is fully implemented. The Student Body Treasurer is responsible for approval or rejection of all expenditures of all A&S recipients (excluding the Union, Campus Recreation, and COGS). 802.4 Accessibility of Meetings & Events (Cannot charge FSU students, events cannot be in a private home, must be advertised) 802.5 Limitation on Outside (non-FSU) Benefits (Cannot use for political activities, nor for community benefit nor donations) 802.6 Acknowledgment of SGA Funding (Must use SGA logo or statement on all sga.fsu.edu/logos.shtml) Online and printed materials Audio and video advertising Printed materials All printed materials and broadcasts expressing a political message 802.7 Personal Gifts (Not allowed) 802.8 Alcohol (Not allowed) 802.9 Stolen property (Must be reported) 802.11 Receipts 811 The Service Funding Act of 2009 (This chapter details the requirements to be under the Student Government Service Council in order to receive funding.) Senate Guidebook 2015 | 29
Overview Overview of of the the Purchasing Purchasing Process Process • Organization submits purchase request form in NOLE Central within the timeline required • Organization purchase request form in NOLE Central within the timeline required the type ofsubmits purchase 1 for the of purchase 1 • for Must betype complete - organization name and account number, vendor info, signatures, event •
2 2 3 3 4 4 5 5 6 6 7 7 8 8
• • • • • • • • • • • • • • • • • • •
Must - organization name and account number, vendor info, signatures, event info, flbe yercomplete with logos info, flyer with logos SGA Accounting Office verifies purchasing prerequisites - forms completed correctly, financially SGA ce verifi es purchasing - forms completed correctly, certifiAccounting ed leaders,Offi budget in place, money inprerequisites correct category, no outstanding receipts financially certified leaders, budget in place, money in correct category, no outstanding receipts Approvals begin - SGA Treasurer, Business Manager and University Director of Student Affairs Approvals begin - SGA Treasurer, Business Manager and University Director of Student Affairs Procurement processes the requisition - creates a purchase order Procurement processes requisition - creates a purchase order Dispatches the purchasethe order to the vendor Dispatches order vendor Notifies thethe SGApurchase Accounting Offito cethe that it is available Notifies the SGA Accounting Office that it is available SGA Accounting Office emails the purchase orders to the organization requestor or financial officer SGA Accounting ce emails purchase orders to the organization or financial officer Updates NOLE Offi Central and the Expenditure Tracking with purchaserequestor order information Updates NOLE Central and Expenditure Tracking with purchase order information Organization prints the purchase order and selects items needed and gives vendor the PO. Organization order and selects items needed and gives vendor the Organization prints bringsthe thepurchase original receipt/invoice to the SGA Accounting Office within 10PO. Organization days. Faster isbrings better!the original receipt/invoice to the SGA Accounting Office within 10 days. Faster is better! SGA Accounting Office receives the invoice and sends receipts to Accounts Payables SGA Accounting Office receives the invoiceNOLE and sends receipts Uploads the receipt to the Organization’s Central accountto Accounts Payables Uploads the receipt to the Organization’s NOLE Central account The faster we pay these vendors, the more likely they will continue to take purchase orders! The faster we pay these vendors, the more likely they will continue to take purchase orders! Potential Vendor Established Vendor Established Vendor Potential Vendor
Line Item Purchase Line Item Purchase
15 business days prior 15 business days prior to purchase/event date to purchase/event date
20 business days prior 20 business days prior to purchase/event date to purchase/event date
Blanket Request Blanket Request
15 business days prior 15 business days prior to purchase/event date to purchase/event date
-
Contractual Service Contractual Service
15 business days prior 15 business days prior to purchase/event date to purchase/event date
30 business days prior 30 business days prior to purchase/event date to purchase/event date
Interdepartmental Requisition (IDR) Interdepartmental Requisition (IDR)
15 business days prior 15 business days prior to purchase/event date to purchase/event date
-
Non-U.S. Citizen / Non-resident Alien Non-U.S. Citizen / Non-resident Alien
-
30 business days prior 30 business days prior to purchase/event date to purchase/event date
Please do not request the SGA Accounting Office to expedite your paperwork. Poor planning on your Please do not request the Office to expedite your paperwork. Poor planning on your doconstitute not request theAccounting SGA Accounting Office to expedite your paperwork. part Please does anSGA emergency on ours. part Poor does not constitute an emergency planning on your part does on notours. constitute an emergency on ours. After obtaining the goods/services, your organization must submit the receipt After obtaining your organization must submit the receipt or invoice from the the goods/services, vendor to the SGA Accounting Office within 10 days of the or invoice from the vendor to the SGA Accounting Offi ce within 10 days of the purchase. This is to ensure the vendor receives payment in a timely fashion. purchase. This is to ensure the vendor receives payment in a timely fashion.
30 | Senate Guidebook 2015
10 10
When to go to Student Senate
Your organization will need to attend a Student Senate meeting if: • • •
You plan on having a plated dinner Your RSO needs money Your RSO wants to go on a trip
• • •
You want to spend over $3,000 on a contractual service You want to host an event off-campus You need money to host a program
Ordering from Potential Vendors Programming Allocations Committee Chair An organization may purchase from any vendor as long as the items being purchased are not under FSU from Potential Vendors Ericaand Charles contract the vendor completes and certifies relevant federal reporting requirements to include that PACOrdering
ec14b@my.fsu.edu there are no conflicts of interest and no employee-employer relationships between the vendor and the An organization purchase Committee from any vendor as–long as and the items being purchased are not under FSU University or FSUmay department. Programming Allocation (PAC) Policy Procedure contract and the vendor completes and certifi es relevant federal reporting requirements to include that YouThe mayguidelines contact the Accounting Offi to inquire if a Guidelines, vendor is already in our system. Common for SGA PAC can beand found ince RTAC and PAC Chapter 807.6A there are no confl icts of interest no employee-employer relationships between the vendor and the vendors that DO NOT accept purchase orders: Best Buy, JoAnn’s, Home Depot, Target, Walmart, Party at http://sga.fsu.edu/statutes/statutes.pdf University or FSU department. City, Sam’s Club, andVENDORS Michael’s Arts & Crafts. COMMON THAT DO NOT ACCEPT PURCHASE ORDERS requesting to contract a service a company or individual in the FSU vendor YouWhen may contact the funds SGA Accounting Offi ce to from inquire if a vendor is alreadynot in our system. Common fi le, attach a copy of a completed vendor authentication form with your request. vendors that DO• Dominos NOT accept purchase orders: Best Buy, and JoAnn’s, Target, Walmart, Best Buy • Home Depot • Jo-Ann Fabric CraftHome StoresDepot, • Michael’s Arts & Crafts Party City, Sam’s Club, and Michael’s Arts & Crafts. Party City • Pizza Hut • Sam’s Club • Target • Walmart
Ordering from Existing Vendors Resource forStore Travel Allocations Committee Grocery Vendors and Food ServiceChair Establishments - At the present time the only four Ordering from Existing Vendors Ashleigh Anderson grocery stores we will issue purchase orders for are Winn Dixie on West Tharpe Street, Publix RTAC aaa14r@my.fsu.edu at Ocala Corners, New Leaf Market, and Costco. Choose a blanket as the type of purchase when Grocery Store Vendors Food Service Establishments - AtProcedure the presentplastic time the only four purchasing grocery itemsand such as food, drink and paper products (napkins, utensils). Resources for Travel Allocation Committee (RTAC) – Policy and grocery stores we will issue purchase orders for are Winn Dixie on West Tharpe Street, Publix The at guidelines for RTAC foundand in RTAC PACa Guidelines, Chapter Ocala Corners, Newcan Leafbe Market, Costco.and Choose blanket as the type of purchase when 807.6A at http://sga.fsu.edu/statutes/statutes.pdf purchasing grocery items such as food, drink and paper products (napkins, plastic utensils). When requesting funds for a direct pay for conference registration to a conference that is not in the FSU vendor file, the conference administrator will need to provide you with a copy of a completed POTENTIALLY vendor authentication form to submit withasyour funding request. HAZARDOUS FOODS such foods that can spoil or need
preparation (meats, milk, mayo, packaged luncheon meats, frozen entrees, etc.) require preparation in a kitchen approved by the local health authority. Information regarding the new vendor process can be found in this manual under “Spending your POTENTIALLY HAZARDOUS such asfoods, foods you thatmust can spoil or need If your organization plans toFOODS prepare such reserve the Funds” and “Contractual Service”. If you have questions about the vendor process, just ask or come preparation (meats, milk, mayo, packaged luncheon meats, frozen entrees, kitchen at The Center for Global Engagement. see us. We can look up vendors to give you their status. etc.) require preparation in a kitchen approved by the local health authority. If yourVendor organization such foods,vendor you must reserve the They have the Office Supply - Officeplans Depottois prepare the only authorized for offi ce supplies. kitchen at The Center for Global Engagement. state contract and, therefore, if a student organization wishes to request a purchase order for office supplies, it must be for Office Depot. By purchasing under Office Depot, you will receive a discounted Offi ce Supply Vendor Office Depot is the only authorized cedepot.com, vendor for offino cewww supplies. They have contract rate. The login -page can be reached at business.offi in the front. Offithe ce state contract and, therefore, if a student organization wishes to request a supplies. purchase order for office machines such as printers, calculators, and copiers are not considered offi ce Student Academic Programs Chair supplies, it must be for Office Depot. By purchasing under Office Depot, you will receive a discounted Emily McGuinness contract rate. TheOffi login can be reached at business.offi cedepot.com, no www the front.user OffiID ce SAP sgatreas@fsu.edu ce page supplies must be submitted as a line item request. The in following machines such asand printers, calculators, and copiers are not considered offi ce supplies. password will allow you to browse Office Depot’s website and select the SAPs are for special items student which generally compete or provide an youorganizations wish to purchase: academic benefit to the student body and are directly associated certain college Office supplies must be submitted as a linewith itemarequest. The following user ID or business. Fundingand is bypassword line-item for the fi scal year from senate, being a SAPwebsite rendersand select the will allow you to browse Offi ce Depot’s Loginineligible name: FSU [space]funding NOLES Password: GONOLES the group to receive RTAC, PAC, and the Organizational Fund. items you wish to from purchase:
Student Academic Programs (SAPs)
Print a copy of your selection and upload it with your purchase request. SGA Accounting Office will then Login name: FSUitems [space] Password: GONOLES place your order, and your willNOLES be delivered to the SGA Accounting Office, Room A209, Oglesby Union (except for Student Publications, College of Music, Senate, Executive, and V-89). Print a copy of your selection and upload it with your purchase request. SGA Accounting Office will then place your order, and your items will be delivered to the SGA Accounting Office, Room A209, Oglesby Union (except for Student Publications, College of Music, Senate, Executive, and V-89). 6 Senate Guidebook 2015 | 31
FUNDRAISERS Remember you can never use A&S fees or resources paid by A&S fees to help your organization fundraise!
T-Shirts and Promotional Items Vendors - All promotional items (such as pens, cups, etc.) must contain the SGA logo, which can be found on the SGA website, http://sga.fsu.edu/logos. shtml. T-shirts must include the SGA logo or the phrase “Paid for by SGA” or “Funded in part by SGA.” If you choose to include the SGA logo the shirts must be purchased from a licensed vendor. If you choose one of the phrases, the shirts can be purchased from any vendor as long as the vendor accepts purchase orders. Screen Printers Full Press Clothesline Character Lines T-Formation Garnet and Gold
222-1003 877-9171 459-9653 574-0122 878-5623
Awards/Promotional Artistic Glass (Chattahoochee) Awards for U Gallery Graphics
663-8185 656-8445 942-7525
When ordering it is important to getlocated sizes that are Printing t-shirts, and Copying - The UPS store in the Oglesby Union was awarded the contract KEEP COSTS LOW inclusive to the campus community, at least S-2XL. to operate the campus copy center and sizes post offi ce and offers copying, mailing, and shipping services. Under the new agreement, the store will now also handle digitalPrinted printing and stationery Screen T-Shirts have an orders (including business cards) that previously would have beenadditional completed by Printing Services. cost for every additional Typical T-Shirt Breakdown individual color added. To keep Small 24% For printing services you need to complete a line item purchase request formask andyourself: obtain a“can printing costs low, you Medium 32% quote. The quote must contain a complete description. Description quantity, size liveshould withoutinclude: this color?” Also, bright Large 32% of stock, type and weight of stock, color of ink, color of stock, number number ofon pages, shirts of arefolds, cheaper to print than X-Large 10% as well as the amount and type of composition. Note: Only ordersdarker to the UPS Store on campus are shirts. Choosing the right XX-Large 2% authorized. A justification and quote must be provided to request the use of an off-campus vendor. color shirt can go a long way in terms of your t-shirt design.
All printed materials using SGA funds must have the SGA logo which can be found at http://sga.fsu. edu/logos.shtml ; this includes flyers, posters, banners, websites, clothing, and awards. Printing and Copying - For printing services provided by the UPS store in the Oglesby Union, you need to complete a line item purchase request form and obtain a printing quote. Prints cover a variety of jobs, such as vinyl banners, which can be purchased for approximately $200. The quote you submit must contain a complete description. Description should include: quantity, size of stock, type and weight of stock, color of ink, color of stock, number of folds, number of pages, as well as the and type ofuse composition. Note:Publications, Only orders to UPSA302 Storefor on many campus are authorized. A Youramount organization can SGA Student inthe Union printing activities. justification and quote must be provided to request the use of an off-campus vendor. Free color printing of flyers, banners, newsletters and invitations is the service Recognized All printed materials using use SGAmost funds must Publications, have the SGA logo which can be SGA. found at Student Organizations in Student an affi liated project of the Other sga.fsu.edu/logos.shtml ; this includes flyers, posters, banners, websites, clothing, and awards. services, however, are gaining in popularity. RSOs willing to engage in self-help and that provide their own supplies can use machines that bind and staple newsletters, manuals, and other Organizations of the laminate graduate signs level or athletic nature, although still regulated student statutes, publications; and publication covers; perforate, crease,by and fold such itemsare as put under COGS orand theprograms; Sports Club Distribution Council (SDC) respectively. invitations and die-cut invitations and name tags. The guidelines for each are different. Forcolor moreprinting information for COGS, andtoforStudent more Free is available for please most visit RSOssga.fsu.edu/cogs-funding.shtml that provide the correct paper information for the Sports Club Distribution Council (SDC), please visit Publications and meet a few conditions: events the groups are promoting must not promote fundraising,campusrec.fsu.edu/archive/sportclubs/sportclubprogram.shtml not promote events at private residences, and not require students to pay a fee
Advertising Your Events with Student Publications
to participate in or attend an event. Direct your questions about the services of Publications to Tony NguyenYOUR at eitherA&S (850)FEE 645-0160 or tmnguyen@fsu.edu RECIPIENT RESPONSIBILITIES
• Every student director/president and financial shall be required to complete the Online Organizations must provide the following paper inofficer order to print: Financial Certification and the Authorized Statement of Understanding Signature List at fsu.qualtrics.com/SE/?SID=SV_dmTVr8qv50EY0zX Ream of Paper 0393122 (Office Depotthe Item Number) • Anyone who spends SGA funds is responsible for reading and understanding SGA Finance Roll of Paper 8.5’’x11’’, 500 sheets Code, Chapter 800 located at sga.fsu.edu/statutes/statutes.pdf HP1412A (or HEW1412A) 24’’x100’ Premium Multipurpose Paper • Within 10 business days after the completion of yourHammermill event, please submit receipts and complete (24LB, 97 Brightness) the evaluation form at this link: bit.ly/SGAEval Both types of paper can be ordered online through Office Depot. RSOs are restricted to two rolls of paper or one ream of paper, or a combination of the two types of paper, per semester.
32 | Senate Guidebook 2015
MARKETING Student Publications Student Publications provides free color printing and free graphic design services for all requesting recognized student organizations. We can provide the following services, including, but not limited to: • • • • • •
Business Cards Flyers Handbills Posters Banners T-Shirt Designs
• • • • •
Logos Buttons Invitations Programs/Booklets Event Photography
Student Publications can provide these services, so long as your organization’s event meets these requirements:
Does not promote fundraising
Does not promote events held at private residences
Does not require a fee or donation to participate in or attend an event
Organizations must provide the following paper in order to print:
Roll of Paper HP1412A (or HEW1412A) 24’’x100’
Ream of Paper 0393122 (Office Depot Item Number) 8.5’’x11’’, 500 sheets Hammermill Premium Multipurpose Paper (24LB, 97 Brightness)
Both types of paper can be ordered online through Office Depot. RSOs are restricted to two rolls of paper or one ream of paper, or a combination of the two types of paper, per semester. Senate Guidebook 2015 | 33
DON’T FORGET THE EVENT PERMIT! Event permits are required for accounting and reserving space. Before submitting your request, remember to fill out your event permit!
PRODUCTION
TIMELINE Finalized Event Date, Time, and Location
DID YOU KNOW? Student Publications accepts requests online! Visit us at sga.fsu.edu/student-publications.shtml
PLAN AHEAD! Student Publications graphic designers are students too. Be sure to give them plenty of heads-up notice for any design job you need to get done. As a rule of thumb, we ask that all organizations give Student Publications 15 days notice.
Request for a design
Already designed
15 days
First draft and revisions
Same day
Production dependent on availability
BE REALISTIC If you’re going to print out 300 handbills, be sure your fellow students are ready to cut and pass out all 300. We do not like wasting resources, so always think twice before you ask us to print. When in doubt about how much to print, feel free to ask us!
Bring organization’s paper
UNIVERSITY CALENDAR Events submitted to the University Calendar require a solidified end time/ date and a description. Be sure to provide this prior to submitting.
Uploaded to SGA Website
Uploaded to SGA Facebook, Twitter, and Instagram 34 | Senate Guidebook 2015
Uploaded to University Calendar (once EP is approved)
HOW DOES
Printing Work? WHAT WE NEED Date Time Location
PUB TIMELINE
Idea
45 - 90 Days in Advance Teasers/Save the Dates
most This is a import nt!
WHAT YOU NEED Housing........................................................... 190 Flyers Posting in Kiosks.............................................. 10 Flyers Regular Events............................................ 50 Handbills Larger Events..................................... 100-150 Handbills Involvement Fairs........................... 200 - 300 Handbills
14 - 45 Days in Advance Printed Publication Invite Faculty and Staff Promote and Respond via Social Media Remind about RSVPing During the Event Encourage Shares via Social Media
Don’t overdo it! Remember that your organization will be responsible for distributing and cutting your prints, so print what you need. Student Publications can always print more at a later date.
80% SHARING & RESPONDING • • • • • •
Post text, photos, videos, news, and information Respond to conversations Offer tips and suggestions Monitor related tags and keywords Outreach to other related organizations SHARE CONTENT!
20% SELF-PROMOTIONAL • • •
Plan, write, and publish posts Create original graphics Start conversations and inform
After the Event Invite to Attend Next Year’s Event Follow Up via Internet Breathe, and Plan Next Event
80 20
Social Media Work Flow
#aThingAboutHashtags Your hashtag will be used by your fans and followers to join a conversation about you, and it is only as successful as its adoption. So let’s make a good hashtag! •
Make it something unique, simple, and clear for people to say and remember.
•
Use the Hashtag on printed materials, emails, end everywhere else.
•
Promote it early and define what it means.
•
•
For annual events, add the year (i.e. #HHM15). Then reuse it in the future!
Respond to those using your Hashtags. They’re your fans! Share, like, and reply!
Senate Guidebook 2015 | 35
IMPORTANT RESOURCES Throughout the year there will be lots of people on campus that help you and your agency be successful. These are some of the most common folks contacted for planning events, booking space, looking for co-sponsorship opportunities, or registering for Sound Hour and Market Wednesday! You Agency Advisor can always help connect you to others across campus to! Everyone is ready to help! Event Permits studentgroups.fsu.edu Dorsey Spencer EP Reviewer dspencer2@fsu.edu (850) 644-6454
Lane Washington EP Reviewer abpeters@fsu.edu (850) 644-0035
Collegiate Link (RSO Profile) studentgroups.fsu.edu Dorsey Spencer Student Activities Center, Overall Program dspencer2@fsu.edu (850) 644-6454
Carolyn Harris SGA Organizations cjharris@fsu.edu (850) 644-4850
Guest Services union.fsu.edu/guestservices William Thomas Reservations, room diagrams, event set up needs (AV equipment, sound, food), space approval (through EP process) wgthomas@fsu.edu (850) 644-6083 To review the Terms and Conditions (including banner and no-show policy), visit:
union.fsu.edu/guestservices/terms-and-conditions To make a reservation, visit:
reservations.dsa.fsu.edu Langford Green Reservations unirel.fsu.edu/Space-Reservations/Langford-Green Calla MacNamara cmacnamara@fsu.edu (850) 644-1612
36 | Senate Guidebook 2015
Academic Space studentgroups.fsu.edu Retrieve request form from Guest Services, complete, and return to Guest Services. Students cannot request space until the second week of the semester.
Club Downunder up.union.fsu.edu Zachary Monahan Co-Sponsorships Equipment rental (popcorn machine, cotton candy machine, and snow-cone machine) upcosponsor@fsu.edu (850) 644-3159
Market Wednesday union.fsu.edu/market-wednesday Dorsey Spencer Associate Director, Student Activities dspencer2@fsu.edu (850) 644-6454
Gabe Marenco Organizations/Involvement, Student Activities gmarenco@fsu.edu (850) 645-0414
Student Life Cinema movies.fsu.edu Amie Runk Askew Student Life Center, Program Coordinator arunk@admin.fsu.edu (850) 644-4504
Campus Recreation campusrec.fsu.edu Mike Collins Intramural Fields Reservations mjcollins@fsu.edu (850) 644-7699
Jessica Sciara FSU Reservation jsciara@fsu.edu (850) 655-0283
Darryl Lovett Fitness Classes dlovett@admin.fsu.edu (850) 645-0475
Center for Leadership & Social Change Miguel Hernandez mahernandez@fsu.edu (850) 644-7827
Amber Hampton aehampton@admin.fsu.edu (850) 645-0184
Ariana Vargas avargas3@fsu.edu (850) 645-7504
The Center for Leadership and Social Change Newsletter reaches over 6,000 recipients. To provide service opportunities and/or information in the weekly announcement you can email thecenter@admin.fsu.edu Report Bias & Discrimination at:
thecenter.fsu.edu/Report-Bias-Discrimination University Housing University Housing is a great place to market your organization’s events. Housing space can be reserved by talking to the Hall Coordinator. Chandra Myrick Director of the Residential Student Experience cmyrick@fsu.edu (850) 644-2863
Health and Wellness Rose Rezaei Assistant Director of Health Promotion rrezaei@fsu.edu
Kori Pruett Sexual Violence Prevention Coordinator kpruett@admin.fsu.edu
Senate Guidebook 2015 | 37
AS SEMINOLES... We respect ourselves and each other; We do not tolerate sexual violence; We hold members of our community accountable; We define consent as asking the question of a capable person with adequate disclosure and without coercion; We strive for a community of care and justice.
FOR MORE INFORMATION AND RESOURCES REGARDING SEXUAL VIOLENCE PREVENTION, VISIT:
.FSU.EDU SEE REVERSE SIDE FOR INFORMATION ABOUT CONFIDENTIAL SERVICES. 38 | Senate Guidebook 2015
SEXUAL VIOLENCE PREVENTION
CAMPUS RESOURCES Staff members at the following on and off campus offices can maintain complete confidentiality and provide support:
FSU VICTIM ADVOCATE PROGRAM
FSU EMPLOYEE ASSISTANCE PROGRAM
850-644-7161 or 850-644-2277 Nights/Weekends 850-644-1234 Ask for advocate on call victimadvocate.fsu.edu
850-644-4444 vpfa.fsu.edu/Employee-Assistance-Program
Confidential, 24-hour, free support services for victims of sexual violence and other crimes. Services include: crisis counseling, emotional support, assistance with academic alterations, temporary safe lodging, and assistance during medical and legal proceedings (including obtaining orders of protection) and on-campus complaint processes.
FSU COUNSELING CENTER 850-644-2003 counseling.fsu.edu
Confidential, free, mental-health counseling and referrals for FSU students. Hosts survivor support groups.
Confidential, free, mental-health counseling, referrals, and other support services for employees.
REFUGE HOUSE 850-681-2111 refugehouse.com
Confidential, 24-hour hotline, information and referral, crisis intervention, advocacy and accompaniment: medical and legal, support groups, medical referrals and follow-up, victim/survivor follow-up, shelter, and emergency financial assistance. Assistance in filing for protective injunctions (restraining order) through the Refuge House office at the Leon County Courthouse.
211 BIG BEND 211 211bigbend.net
FOR MORE REGARDING SEXUAL VIOLENCE PREVENTION INFORMATION AND REPORTING RESOURCES, VISIT:
.FSU.EDU
Confidential, 24-hour crisis helpline and referral services for the Tallahassee community.
Senate Guidebook 2015 | 39
NOTES
...from conversations with students in my college about their needs
40 | Senate Guidebook 2015
NOTES
...from conversations with faculty/staff in my college about their needs
Senate Guidebook 2015 | 41
NOTES
...from A&S Funded events I’ve attended representing Senate
42 | Senate Guidebook 2015
NOTES
...from questions I have about statutes that may lead to new legislation
Senate Guidebook 2015 | 43
NOTES
...from brainstorming ideas for how Senate can help the student body
44 | Senate Guidebook 2015
NOTES
Senate Guidebook 2015 | 45
NOTES
46 | Senate Guidebook 2015
68th Student Senate Agreement This agreement outlines the expectations and duties of Senators within the Student Senate, as well as procedures for violations of expectations and roles:
Expectations and Roles: ●
As elected members of the Student Senate, Senators are representations of the Student Senate and Student Body at all times and are expected to behave in a dignified manner. Senators are expected to review the FSU Constitution, Student Body Statutes, and Rules of Please read ●the All following statement and sign the specified area(s) below to signify your understanding of Procedure. the duties as●stated above: All Senators are expected to be well versed in Chapter 800 of statutes the Finance Code, read the SGA Financial Manual, and be financially certified. ● agreement, All Senators I, are(______________________________________________________), expected to attend events funded by Activity & Service fees through the Student In signing this understand that Senate. the violation of the following expectations listed or other misconduct deemed ● Senators are only allowed five (5) unexcused absences from Student Senate Meetings (including inappropriate will put me at risk of disciplinary action, up to and including impeachment. I also understand committee meetings) within one (1) term. Senators have six (6) days to submit documentation to that, if charged with a violation, I retain allorofCommittee my rightsChair to due process afforded in the Student Body the Senate Program Assistant to receive an excuse for their absence. Constitution and Studentare Body Statutes. ● Senators expected to have an understanding of each of the five (5) standing committees and their responsibilities as outlined in Rules of Procedure. ● All Senators are expected to table at Market Wednesday, unless there are conflicts with class or work, in which case the Student Affairs Chair will be notified by Senators within 24 hours. ● All Senators are expected to work cooperatively as a team member with individuals involved with ___________________________________ _______________________________ Student Senate, which includes responding to Student Senate related emails within a 48 hour Signature of Senator Date time period.
Violations: ●
Neglecting proper execution of Senatorial duties and tasks.
●
Failure to display equal treatment toward all students regardless of race, creed, color, sex, religion, national origin, age, ability, veterans’ or marital status, sexual orientation, gender identity, gender expression or any other protected group status, and, party affiliation. Failure of Senators to report any State or Federal criminal charges obtained while in position.
● Misuse, exploitation, or disrespect of the Student Senate title and/or privileges. _____________________________________ ____________________________________ Failure to uphold the FSU Constitution, Student Body Rules of Procedure.Pro Tempore 68th Student ●Senate President 68thStatutes, Studentand Senate President
●
Violating the preceding expectations as stated or the exhibition of any misconduct deemed inappropriate by Student Senate Leadership, will be met with one or more of the following consequences: ● ● ● ● ●
A 1-on-1 meeting with the Senate President and/or Pro Tempore A 1-on-1 meeting with the Student Government Advisor Motion to Censure Articles of Impeachment Warning System 1. After the first infraction: Verbal warning with internal Senate documentation. 2. After the second infraction: Written notice and meeting with Senate President and/or Pro Tempore. 3. After the third infraction: Meeting with the Senate President, Pro Tempore, and Student Government Advisor. If another infraction is committed, the member will be subject to disciplinary action pursuant to relevant bylaws and rules of procedure.
Please read the following statement and sign the specified area(s) below to signify your understanding of the duties as stated above: In signing this agreement, I, (______________________________________________________), understand that the violation of the following expectations listed or other misconduct deemed inappropriate will put me at risk of disciplinary action, up to and including impeachment. I also understand that, if charged with a violation, I retain all of my rights to due process afforded in the Student Body Constitution and Student Body Statutes.
___________________________________ Signature of Senator
_______________________________ Date
_____________________________________ 68th Student Senate President
____________________________________ 68th Student Senate President Pro Tempore
Senate Guidebook 2015 | 47
GETCONNECTED EXECUTIVE BRANCH
@fsusga
fsusga
Student Body President
Jean Tabares
jpt12b@my.fsu.edu
fsusgapresident@admin.fsu.edu
Student Body Vice President
Iyanna Pierre-Louis
ip12c@my.fsu.edu
fsusgavicepresident@admin.fsu.edu
Student Body Treasurer
Emily McGuinness
ecm12d@my.fsu.edu
sgatreas@admin.fsu.edu
ASIAN AMERICAN STUDENT UNION
@fsuaasu
fsuaasu
@fsuaasu
Director
Kathryn Quintin
ksq12@my.fsu.edu
fsuaasu.director@gmail.com
Assistant Director
Manitra Chavanamest
mc12f@my.fsu.edu
fsuaasu.assistantdirector@gmail.com
President
Sheldon Williams
sdw12@my.fsu.edu
fsublackstudentunion@gmail.com
Vice President
Ebonique Brooks
emb12b@my.fsu.edu
fsublackstudentunion@gmail.com
BLACK STUDENT UNION
@fsu_bsu
HISPANIC/LATINO STUDENT UNION
@fsu_hlsu
fsu_bsu
@fsu_bsu
Hispanic Latino Student Union
@hlsu_fsu
Director
Georgette Cartagena
gc12@my.fsu.edu
hlsu.director@gmail.com
Assistant Director
Emilie Collongette
emc11j@my.fsu.edu
hlsu.assistantdirector@gmail.com
Director
Giovanni Rocco
gpr12@my.fsu.edu
psu.director@gmail.com
Assistant Director
Jonathan Horton
jh12t@my.fsu.edu
pride.astdirector@gmail.com
PRIDE STUDENT UNION
@pridefsu
WOMEN STUDENT UNION
@wsu_fsu
fsupride
pridefsu
FSUWomenStudentUnion
Director
Khadijah Templier
kct11c@my.fsu.edu
fsuwsudirector@gmail.com
Assistant Director
Ashley-Marie Vaz
aav12@my.fsu.edu
fsu.wsu.adirector@gmail.com
Director
Kevin R. Pierce
krp14b@my.fsu.edu
Assistant Director
Patrick McDonough
pem14@my.fsu.edu
VETERANS STUDENT UNION
@FSUClassCouncil Madeline Duplessis
FSUClassCouncil
mmd12c@my.fsu.edu
FSUSrCC@gmail.com
CONGRESS OF GRADUATE STUDENTS
@COGS_FSU
FSUCOGS
Tristan Hall
tjh10c@my.fsu.edu
COGSSpeaker@admin.fsu.edu
Deputy Speaker, Finance
Matthew Uttermark
mju14@my.fsu.edu
COGSDepSpeaker@admin.fsu.edu
OFFICE OF GOVERNMENTAL AFFAIRS William Austin Engelbrecht
@fsu_oga wae12@my.fsu.edu
oga.fsu@gmail.com
wcs13b@my.fsu.edu
servantleadership.sga@gmail.com
sn12c@my.fsu.edu
sgairhc@admin.fsu.edu
agd13b@my.fsu.edu
FSU.sustainability@gmail.com
OFFICE OF SERVANT LEADERSHIP Director
Wesley Sapp
@FSU_OSL
INTER-RESIDENCE HALL COUNCIL Director
Samantha Nygaard
@irhcfsu
Alexandra Duprey
Shauna Gillooly
sng13@my.fsu.edu
LEGISLATIVE BRANCH
IRHCFSU
@wsu_fsu
@cogs_fsu
FSUOGA
@irhcfsu
@FSU_SCURC
fsu_senate
fsu.sga.68StudentSenate
Erin Lusaka
eil12c@my.fsu.edu
sgaspres@admin.fsu.edu
Student Senate Pro Tempore
Justin Ravelo
jrr13@my.fsu.edu
sgasenateprotem@admin.fsu.edu
BUDGET COMMITTEE Undergraduate Studies
McKenna Crager
mjc15b@my.fsu.edu
Criminology and Criminal Justice
Liam David
lsd14b@my.fsu.edu
Arts and Sciences
Samreena Farooqui
sf13d@my.fsu.edu
Social Sciences
Mitchell Geezil
cg13@my.fsu.edu
Undergraduate Studies
Kyle Hill
kjh14b@my.fsu.edu
Arts and Sciences
Megan Hughes
mh13u@my.fsu.edu
Nursing
Lauren Mix
lpm13d@my.fsu.edu
Engineering
Michael Moorhead
jmm12f@my.fsu.edu
SCURCFSU
director.scurc@gmail.com
Student Senate President
48 | Senate Guidebook 2015
pridefsu
FSUStudentSustainability
STUDENT COUNCIL FOR UNDERGRADUATE RESEARCH AND CREATIVITY Director
fsuhlsu
TheOfficeOfServantLeadership
OFFICE OF STUDENT SUSTAINABILITY Director
fsubsu
@fsu_classcouncils
Speaker
Director
fsuaasu
fsuvsu
CLASS COUNCILS Senior Class President
@fsusga
Undergraduate Studies
Ryan Thomas
rjt13@my.fsu.edu
Undergraduate Studies
Shelby Villardebo
sv14d@my.fsu.edu
Arts and Sciences
Philip Golden
psg14b@my.fsu.edu
Social Science
Shelby Graham
srg13b@my.fsu.edu
Arts and Sciences
Ashley Heller
abn13b@my.fsu.edu
Undergraduate Studies
Robert Jackson
rj15b@my.fsu.edu
Panama City
Ryan Mason
rwm14d@my.fsu.edu
Undergraduate Studies
Shana Rosenthal
smr14@my.fsu.edu
Undergraduate Studies
Madison Schumacher
Business
DeShawn Simpkins
dms13g@my.fsu.edu
Undergraduate Studies
Issac Urichko
iku24@my.fsu.edu
Communication
Christina Morrelli
FINANCE COMMITTEE
INTERNAL AFFAIRS COMMITTEE Education
Phoenix Barker
pmb13c@my.fsu.edu
Undergraduate Studies
Stephanie Galloway
scg14c@my.fsu.edu
Social Sciences
Kelly O’Keefe
kellyok122@yahoo.com
Undergraduate Studies
Maurice McDaniel
mam14e@my.fsu.edu
Arts and Sciences
Bianca Parente
Undergraduate Studies
Connor Riley
cmr14c@my.fsu.edu
Engineering
Alexandra Schaler
avs12@my.fsu.edu
Business
Derrick Scott
dds12b@my.fsu.edu
Arts and Sciences
Quinn Solomon
qs14@my.fsu.edu
Graduate Studies
James Stage
jhs11@my.fsu.edu
Undergraduate Studies
Alex Wike
faw13@my.fsu.edu
Undergraduate Studies
Giacome Billisi
gab15c@my.fsu.edu
Criminology and Criminal Justice
Brianna Bland
bnb13b@my.fsu.edu
Arts and Sciences
Max Colbert
mkc12b@my.fsu.edu
Undergraduate Studies
Jameson Corcoran
jpc13e@my.fsu.edu
Social Sciences
Erin Fields
Arts and Sciences
Kayleigh Lewis
kcl13b@my.fsu.edu
Business
Fitzgerald Light
fpl13@my.fsu.edu
Undergraduate Studies
Patty Mendoza
Graduate Studies
Jonathan Rosario
Undergraduate Studies
Katy Sartain
Undergraduate Studies
Ryan Turnage
JUDICIARY COMMITTEE
kes14f@my.fsu.edu
STUDENT AFFAIRS COMMITTEE dlb14@my.fsu.edu
Undergraduate Studies
Dionte Boddie
Arts and Sciences
Joe Dumas
Undergraduate Studies
Jaelee Edmond
Undergraduate Studies
Emily Gallant
Communication
Kaitlin Matthews
kmm13h@my.fsu.edu
Undergraduate Studies
Hannah McLaughlin
hmm14e@my.fsu.edu
Business
Michelle Quinn
mcq14@my.fsu.edu
Arts and Sciences
Daniel Pierce
dpp12e@my.fsu.edu
Undergraduate Studies
Justin Volker
jmv15@my.fsu.edu
jee15@my.fsu.edu
PROGRAMMING ALLOCATIONS COMMITTEE PAC
Erica Charles
ec14b@my.fsu.edu
RESOURCE FOR TRAVEL ALLOCATIONS COMMITTEE RTAC
Ashleigh Anderson
aaa14r@my.fsu.edu
Senate Guidebook 2015 | 49