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Welcome to
STUDENT GOVERNMENT ASSOCIATION The Student Government Association is the university-wide governing body representing students in all divisions of the university. The SGA consists of executive, legislative, and judicial branches. The powers of the executive branch are vested in the student body president and vice president, who represent the concerns of the student body. The students elect these two ofďŹ cers each spring semester. Some of the duties of the student body president and vice president include: 1) administering and enforcing the laws of the student body; 2) signing or vetoing acts of the student senate; 3) calling and presiding over meetings of the student body; 4) making recommendations for legislation to the student senate; and 5) creating new programs that address the needs of the students or better the campus.
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Stacey Pierre Student Body President
The judicial branch functions as the supreme court of the student body. This branch hears appeals from groups or individuals on such issues as controversies involving constitutionality of actions by students or student groups and violations of the student body constitution and statutes. The legislative branch is made up of the student senate. Each of the 80 members of the senate represents academic divisions of FSU and works diligently to ensure that all students are heard and their interests are represented. It is the body that Florida law requires allocate the entire annual $13 million budget. Senators sponsor bills to appropriate funds, adopt statutory amendments and revisions, and approve constitutional amendments for the student body electoral process.
Brandon Brown Student Body Vice President
Omar Pimentel Student Body Treasurer
AD-VO-CA-CY noun public support for or recommendation of a particular cause or policy
#FSUSGA
TABLE OF CONTENTS Breaking Down the SGA Structure.................................................... ......................4 Bill 2018 Allocation....................................................................................................5 Executive Branch Purposes & Missions..................................................................6 Class Councils Purposes & Missions.......................................................................7 Freshman & Transfer Leadership Institutes Purposes & Missions................................7 Bureaus Purposes & Missions..................................................................................8 Agency Purposes and Missions.............................................................................10 Senate Organization...............................................................................................12 Parliamentary Procedure........................................................................................14 Types of Legislation.................................................................................................15 Example of Statutory Amendment.........................................................................17 SGA Signature Events............................................................................................18 Career Readiness...................................................................................................20 Where Your Leadership Position Can Take You...................................................21 Goal Setting.............................................................................................................22 Golden Circle...........................................................................................................23 The Big Picture........................................................................................................24 Leadership at the Next Level..................................................................................25 Tips for Time Management.....................................................................................26 Relationship Building...............................................................................................28 Creating Inclusive Spaces......................................................................................30 Social Change Wheel.............................................................................................31 Programming Checklist..........................................................................................32 EXCUSES, EXCUSES, EXCUSES......................................................................33 A&S Recipient Responsibilities, Spending Rules & Regulations........................34 Overview of the Purchasing Process, Purchase Request Timeline....................35 When to Go to Student Senate, Vendors..............................................................36 T-shirt & Promotional Item Vendors, Printing & Copying, Paying for Travel........37 Overview of Travel Process...................................................................................38 Planning Your Budget.............................................................................................40 Marketing.................................................................................................................42 Guidelines on Designing it Yourself........................................................................44 Six Tips for Success Social Media Marketing........................................................45 Resources for Success............................................................................................46 Top 10 Important Ways to Practice Self-Care.......................................................47 Important Resources..............................................................................................50 SGA Staff.................................................................................................................52 Allies and Safe Zones.............................................................................................54 Green Dot................................................................................................................55 Know More/Hazing Prevention..............................................................................56 Report.FSU.EDU....................................................................................................57 SGA Advisors...........................................................................................................58 Get Connected. ......................................................................................................59 TrueColors...............................................................................................................60 What’s Your Conflict Management Style?.............................................................64
EXECUTIVE BRANCH
STUDENT BODY TREASURER
AGENCIES
STUDENT BODY VICE PRESIDENT
STUDENT BODY PRESIDENT
SENATE PRO TEMPORE Deputy Treasurer
SENATE PRESIDENT
STUDENT SENATE
DIVERSITY & INCLUSION INSTITUTE
TRANSFER LEADERSHIP INSTITUTE
FRESHMAN LEADERSHIP INSTITUTE
Sophomore Class Council
Junior Class Council
Senior Class Council
CLASS COUNCILS
Office of Servant Leadership
Office of Entrepreneurship and Innovation
Office of Student Sustainability Initiative
Student Council for Undergraduate Research and Creativity
The Center for Participant Education
Inter-Residence Hall Council
Office of Governmental Affairs
BUREAUS
Veterans Student Union
Women Student Union
Pride Student Union
Hispanic/Latino Student Union
Black Student Union
Asian American Student Union
The mission of the Student Government Association (SGA) is to provide FSU students with representation, services, and advocacy within the university structure. The SGA provides quality leadership for, and accountability to, its constituency by recognizing that strength arises from diversity, engagement, and dialogue.
Student Government Webmaster
V-89
Student Publications
First Responder Unit
SAFE Bus
Child Development Center
AFFILIATED PROJECTS
Budget Finance Judiciary Student Affairs Internal Affairs Rules & Calendar
FUNDING BOARDS Resources for Travel Allocations Committee (RTAC) Programming Allocations Committee (PAC)
LEGISLATIVE AIDES CONGRESS OF GRADUATE STUDENTS COGS Supplemental Allocations Committee (C-SAC) Medical School Council (MSC) Law School Council (LSC) Presentation and Attendance Grants International Presentation Grants
CHIEF OF STAFF Deputy Chief of Staff
CABINET Academic Affairs Arts Community Affairs Communications Diversity and Inclusion Internal Affairs Programming STEM Development Student Affairs
JUDICIAL BRANCH
CHIEF JUSTICE
JUSTICES
ATTORNEY GENERAL
STUDENT DEFENDER
CLERK OF THE COURT
ELECTIONS
ELECTIONS
Supervisor of Elections
Deputy Supervisors of Elections
OTHER ENTITIES
SGA ACCOUNTING
ALLIES & SAFE ZONES
CAMPUS RECREATION
UNION BOARD
HOMECOMING
HEADLINERS
GOLDEN TRIBE
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SGA Leader Guide 2018|5
Executive Branch Purposes & Missions
The Executive Branch of Florida State University’s Student Government Association includes the Office of the President, the Executive Cabinet, Agencies, Bureaus, Class Councils and special Executive Projects such as the Freshmen Leadership Institute and Transfer Leadership Institute. The Executive Branch is the administrative, advocacy, and programming branch of SGA. The Executive Branch represents the student body, through the Student Body President, on the Board of Trustees and on various committees and university-wide collaborations to work towards improving the quality of life of all students at Florida State. While there are standard processes, duties, and signature events for each component of the Executive Branch, each year’s administration may shift projects and agenda in the best interest of the student body.
EXECUTIVE CABINET The Executive Cabinet is created by the Student Body President to assist the Executive Branch in their duties and goals for each administration. Cabinet positions are most often project or area-based positions, in which individuals work independently to support initiatives and programs of the Executive Branch. They are created and selected each year based on the priories of the Office of the Student Body President. Secretary of Academic Affairs: Provides information and program options on academic issues and work with academic entities of the campus to further scholastic goals. Secretary of Arts: Maintains communication with the College of Music; College of Visual Arts, Theatre and Dance; College of Motion Picture Arts; and any on-campus entities dealing with the arts. Secretary of Community Affairs: Informs SGA about local projects that foster a strong sense of commitment to community involvement. Secretary of Communications: Maintains strong and consistent relations with various media outlets, effectively communicates to them the policies and stances of the SGA administration, and oversees all public relations and social media efforts of the administration. Additionally, this individual will be required to be skilled in graphic designing and videography. Secretary of Diversity & Inclusion: Promotes the active recruitment of a diverse student body and faculty, seeks to enhance the quality of life of all students, and alerts SGA to all social issues concerning the campus and its community. Secretary of Internal Affairs: Follows the proceedings of the legislative and judicial branches and capitalize on opportunities for checks and balances and collaborations amongst SGA. Secretary of Programming: Develops and coordinates events for or hosted by the Executive Branch and serves as a programming resource to SGA entities. Secretary of STEM Development: Thoroughly understands the opportunities and challenges presented by the science, technology, engineering, and math departments. This understanding will allow SGA to support STEM students and outweigh their challenges with opportunities. Secretary of Student Affairs: Serves as the liaison between the Student Government Association and Direct Support Organizations (DSO) and Greek Life. sga.fsu.edu/sga-contacts 6 |SGA Leader Guide 2018
@fsusga
/fsusga
CLASS COUNCILS The Class Councils work to instill unity in the Florida State University’s Senior, Junior, and Sophomore classes to enhance their college experience and encourage active participation in the Florida State University community as both students and alumnus. The Junior and Sophomore Class Councils focus on interactive social and academic events for the classes and the greater FSU community. The goal is bringing students together by planning exciting events and activities. Each year the Senior Class leaves the University with a gift that is unique to the Senior Class and exerts Seminole spirit and pride. The Senior Class Gift is an opportunity for graduating seniors to make a contribution to a special project on campus. This could be a campus beautification project, an academic scholarship or any number of other worthwhile causes at Florida State. The point is to create a lasting and visible legacy for our class. fsu_classcouncils
sga.fsu.edu/class-councils
/fsuclasscouncil
/FSUSrCC@gmail.com
FRESHMAN LEADERSHIP INSTITUTE The Freshman Leadership Institute (FLI) is an executive project within the Student Government Association at Florida State University. FLI provides members with the opportunity to embrace their personal values, explore and develop their personal leadership style, and foster a deeper sense of self-identity. The program encompasses weekly workshops, a weekend retreat, family groups, and a peer mentor program for student participants. During the workshops students are exposed to campus resources, opportunities, leadership development activities, and much more. This unique opportunity allows freshman to make connections and build relationships with other FSU students interested in leadership development. Not only do students have the opportunity to network, but they also gain valuable knowledge and skills to leave a legacy at our University. Each summer about 40 freshman are selected and participate in the ten week program. fsufli
sga.fsu.edu/fli
fsufreshmanleadershipinstitute@gmail.com
/fsufli
TRANSFER LEADERSHIP INSTITUTE
The Transfer Leadership Institute’s mission is to provide personal, professional, and leadership growth opportunities for ambitious transfer sttudents through programming, peer mentoring and educational experiences that impact the Florida State University student body and its surrounding community. Through the program, participants will become active, engaged leaders who will make substantial contributions to the Florida State University community. The values of this prestigious Institute shall be rooted in the values expressed in Seminole Creed.
sga.fsu.edu/tli
fsutli
/tlifsu
floridastatetli@gmail.com
DIVERSITY & INCLUSION INSTITUTE The Diversity and Inclusion Institute is an executive project within the Student Government Association at Florida State University. The mission of this program is to provide a space for Florida State University students to fully understand the range of diversity and multiculturalism, including but not limited to ability, socio-economic, age, rural/urban, veterans, sexual orientation, ethnicity, race, gender identity & expression, religion, and faith structures through workshops that are focused on awareness, discussion and collaborative learning activities. Through the 8-week program held in the Spring Semester, participants are challenged to gain knowledge about how to support fellow students with various identities to create a more united campus. Weekly 2-hour workshops ensure that this vision can be met. sga.fsu.edu/dii
fsu_diversityinstitute
/fsu.diversityinstitute
jl15ah@my.fsu.edu
Bureaus Purposes & Missions
THE CENTER FOR PARTICIPANT EDUCATION The Center for Participant Education was established to provide an alternative to the traditional curriculum taught at FSU. CPE’s founding philosophy was, and still is, that students should have a participatory role in their education. It serves as a forum for progressive and alternative ideas, where students and local citizens can initiate and enact new programs that interest them. CPE provides guest lectures, movies, classes and other alternative programs to traditional programs and provides these educational classes and programs without charging a fee for instruction. fsucpe
sga.fsu.edu/cpe
OFFICE OF ENTREPRENEURSHIP AND INNOVATION The Office of Entrepreneurship and Innovation serves as a resource center for small business owners and entrepreneurial students to further progress their business or idea. OEI strives to serve as a liaison between students and alumni with industry experience, build relationships with both campus and community partners, advocate for student-led start-ups, and bring about a more collaborative and developmental space for entrepreneurs. sga.fsu.edu/oei
fsuoei
fsuoei@gmail.com
OFFICE OF GOVERNMENTAL AFFAIRS The Office of Governmental Affairs’ mission is to provide Florida State University students with representation and advocacy within the university community and at all levels of government. Special emphasis is placed on monitoring the Florida Governmental process from which the University receives a majority of its funding. In addition, the Office of Governmental Affairs Board of Directors is committed to informing the student body of key Governmental issues of interest and impact. OGA offers an opportunity for interested students to participate in legislative and other governmental processes. Furthermore, the OGA promotes civic engagement through mediums such as voter participation, testimony before governmental entities, communication with policy makers, the training of students in areas such as lobbying and organizing and other forms of governmental relations. sga.fsu.edu/oga
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fsuoga
director.oga.fsu@gmail.com
INTER-RESIDENCE HALL COUNCIL The mission of Inter-Residence Hall Council is to engage students in the on campus living experience through leadership development, community involvement, and peer advocacy. IRHC strives to coordinate programs and activities for the enhancement of student life in the residence halls, to represent the views of residents, and to enhance communication between residence halls. This is achieved through campus-wide programming and the creation and governance of Hall Councils, individual leadership boards of elected students within each residence hall complex. sga.fsu.edu/irhc
IRHCFSU
sgairhc@admin.fsu.edu
@IRHCFSU
@IRHCFSU
OFFICE OF SERVANT LEADERSHIP The mission of the Office of Servant Leadership is to preserve and cultivate the spirit and action of service, philanthropy, advocacy, social justice, and leadership at the Florida State University by providing a forum for students to network and collaborate; offering support and encouragement to service focused student organizations on campus; and organizing and implementing informative events that aim to enhance students’ awareness of important social issues. OSL strives to educate students about pressing issues and current affairs related to social justice through inclusive programming and reflection-based service experiences. sga.fsu.edu/osl
TheOfficeOfServantLeadership
servantleadership.sga@gmail.com
OFFICE OF STUDENT SUSTAINABILITY The Office of Student Sustainability is dedicated to representing the student voice on sustainability issues at Florida State University. They strive to preserve and cultivate the sustainability efforts of the Florida State University by providing a forum for students to network and collaborate; offering support and encouragement to student organizations with similar missions; and organizing and implementing informative events that aim to enhance students’ awareness of social issues. OSS coordinates and promotes engagement in sustainability within student centered issues including, but not limited to, conservation, social justice, and environmental service opportunities. sga.fsu.edu/oss
FSUStudentSustainability
fsu.sustainability@gmail.com
STUDENT COUNCIL FOR UNDERGRADUATE RESEARCH AND CREATIVITY The Student Council for Undergraduate Research and Creativity is dedicated to making research accessible and approachable to all undergraduate students at FSU, regardless of major, background, or experience. SCURC aims increase the quantity and diversity of undergraduate students involved in research on Florida State’s campus, preparing them for graduate school and professional life, as well as fostering the next generation of innovative thinkers. They implement and oversee the Florida State University Undergraduate Research Journal, The Owl, as a means to engage the student body and highlight student research and serve as a resource for undergraduate students to request funding to attend or present at academic conferences related to their intended research area or academic major. sga.fsu.edu/scurc
@FSU_SCURC
SCURCFSU
@fsuscurc
director.scurc@gmail.com
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Agencies Agencies
Purposes Purposes & & Missions Missions
ASIAN AMERICAN STUDENT UNION The Asian Asian American American Student Student Union Union represents represents the Asian American American community community at at Florida Florida State University and spreads awareness pertaining to Asian American heritage and culture. Universityand andpromotes promotes and spreads awareness pertaining to Asian American heritage and AASU encourage and promote the civic engagement of the Asian andAsian Asian-American culture.serves AASUtoserves to encourage and promote the civic engagement of the and Asiancommunity, as well as the study at FSU. as an educational and cultural American community, as well asbody the study bodyItatfunctions FSU. It functions as an educational and learning cultural instrument for the FSU by providingby cultural programs andprograms materials, and whichmaterials, promote learning instrument forcommunity, the FSU community, providing cultural awareness and appreciation the various and for distinct cultures. AASU Asian servescultures. as the nucleus which promote awareness for and appreciation the Asian various and distinct AASU of a network tonucleus improveof theaopportunities and livingthe conductions of theand Asian community. To this serves as the network to improve opportunities living conductions ofend, the AASU shall represent recognized Asian Asian-American studentAsian organizations on campus, Asian community. Toall this end, AASU shalland represent all recognized and Asian-American coordinate available resources, and serve as a catalyst in protecting he rights and representation of student organizations on campus, coordinate available resources, and serve as a catalyst in the Asian and student body. protecting heAsian-American rights and representation of the Asian and Asian-American student body. The AsianThagard American Student Union Center, Union Room A223 4th Floor Building, 109 Collegiate Loop
Est. 1996 sga.fsu.edu/aasu sga.fsu.edu/aasu
BILL 2018 ALLOCATION
@fsuaasu
fsuaasu fsuaasu
@fsuaasu
fsuaasu fsuaasu
fsuaasu@gmail.com fsuaasu@gmail.com
BLACK STUDENT UNION The Black serves primarily to promote and provide for the social welfare of Black Student StudentUnion Union serves primarily to promote and provide for the social the Blackofstudent body at Florida State University. BSU shall be BSU limited neither to the welfare the Black student body at Florida StateThe University. The shall be limited aforementioned objectives nor FSU in scope. The in BSU strives provide and neither to the aforementioned objectives nor FSU scope. ThetoBSU strives to promote provide economic, political and academic through its activities and serve as a catalyst and promote economic, politicalenrichment and academic enrichment through its activities and to the as enlightenment theenlightenment Florida State University community to the distinct and proud serve a catalyst toofthe of the Florida State University community to cultural heritage Blackcultural people in AmericaofasBlack well as on theinAfrican continent. BSU the distinct and of proud heritage people America as well as onshall the be a source of ediďŹ cation of hebe Black experience at FSU. of he Black experience at FSU. African continent. BSU shall a source of edification Black Student Jefferson Street(across from Dorman Hall) StudentUnion UnionHouse, House,921 206West Woodward Avenue
Est. 1968 sga.fsu.edu/bsu sga.fsu.edu/bsu
@fsu_bsu @fsu_bsu
fsu_bsu
@fsu_bsu @fsu_bsu
fsubsu
fsublackstudentunion@gmail.com fsublackstudentunion@gmail.com
HISPANIC/LATINO STUDENT UNION The Hispanic/Latino Hispanic/Latino Student as an an institution institution dedicated dedicated to to unifying, unifying, Student Union Union serves as informing, and serving the Hispanic/Latino community at FSU and in Tallahassee. HLSU informing, and serving the Hispanic/Latino community at FSU and in Tallahassee. will function as an educational and cultural learning instrument for all students, faculty, HLSU will function as an educational and cultural learning instrument for all students, and staff.and It provides centralizeda coordinator resources and for and the Hispanic/ faculty, staff. Ita provides centralizedofcoordinator of services resources services Latino community. HLSU serves as a nucleus for a network with other national institutions for the Hispanic/Latino community. HLSU serves as a nucleus for a network with and organizations to improveand the organizations opportunities and living conditions of the Hispanic/Latino other national institutions to improve the opportunities and living community. is open and accessible to everyone, providing a liaison between FSU conditions ofIt the Hispanic/Latino community. It thus is open and accessible to everyone, and Tallahassee. thus providing a liaison between FSU and Tallahassee. Est. 1983 sga.fsu.edu/hlsu sga.fsu.edu/hlsu 10 |SGA Leader Guide 2018
El Union Room A212 (across fromLoop the LGBTQ Student Resource Center) 4thCentro, Floor Thagard Building, 109 Collegiate @fsu_hlsu @fsu_hlsu
Hispanic Hispanic Latino LatinoStudent StudentUnion Union
@hlsu_fsu @hlsu_fsu
fsuhlsu
hlsu.director@gmail.com hlsu.director@gmail.com
a·gen·cy
An agency agency isisaaprogrammatic programmatic division of division of the the Executive Branch created to provide Executive Branch created to provide support support and education on a particularly for and for education on a particularly select select of the Florida State identityidentity group ofgroup the Florida State University University whether it be based on race, whether it be based on race, ethnicity, sex, ethnicity, sex, sexual orientation, sexual orientation, gender identity, gender gender identity, gender expression, disability, or expression, disability, or veteran status veteran status (1000.2A). (1000.2A).
ALL AGENCIES MUST BE IN COMPLIANCE WITH:
Student Body Statutes Statutes Student Body Student Body Constitution Constitution Student Body Florida StateUniversity University Florida State Regulations andPolicies Policies Regulations and State of Florida FloridaConstitution Constitution State of
PRIDE STUDENT UNION The Pride to address address the the needs needs of of lesbian, Pride Student Student Union Union provides provides services and programs programs to lesbian, gay, bisexual, queer,questioning, questioning,asexual, asexual, and and intersex intersex students studentsand and to to increase the bisexual, transgender, transgender, queer, the awareness of issues pertinent themwithin within the Florida State University community. Further, awareness of pertinent totothem the Florida State University community. Further, the the Pride Student shall endeavor to acreate a supportive andenvironment healthy environment for Pride Student UnionUnion shall endeavor to create supportive and healthy for the welfare the ofregardless all students their sexual orientation or gender identity. of allwelfare students of regardless their sexualof orientation or gender identity. Est. 1969 sga.fsu.edu/pride sga.fsu.edu/pride
4th Floor Thagard Building, 109 Collegiate Loop LGBTQ+ Student Resource Center, Union Room A211 (Take the stairs across from the Kaplan Testing Center to the 2nd Floor) @pridefsu @pridefsu
fsupride fsupride
pridefsu pridefsu
pridefsu pridefsu
psu.director@gmail.com psu.director@gmail.com
VETERANS STUDENT UNION The Veterans interests ofof allall student veterans of VeteransStudent StudentUnion Unionisiscommitted committedtotothe thecollective collective interests student veterans the armed forces and those VSU isisto of the armed forces and thosewho whosupport supportthem. them. The Theprimary primary goal of VSU to ensure ensure good academic standing post graduate graduate education education acceptance acceptance standing and successful successfulemployment employment an/or post for for all of VSU VSUmembers. members. Inherent Inherentin inthis thismission missionisisour oureffort effortto topromote promote and and support support the bonding of student student veterans veterans so so that that aa spirit spirit of of academic academic and professional accountability is bonding of fostered within withinthe theranks ranksof ofVSU VSU members. members. VSU VSU will ofFSU FSU will serve serve to to aid the administration administration of in the achievement of the goal of of becoming “the “the most most veteran friendly public university in the nation.” VSU VSU shall objections nor nor to toFSU FSU in shallbe belimited limited neither neither to to the aforementioned aforementioned objections scope. scope. VSU VSUstrives strivestotoprovide provideand andpromote promote economic, political, political, and and academic academic enrichment enrichment through tis activities, and through tis and promote promote awareness of of and appreciation for those who have served in in the the armed armed forces forces and and the the military military culture. culture. Est. 2013 sga.fsu.edu/vsu sga.fsu.edu/vsu
The Veterans Student Union Center, Union Room A225 4th Floor Thagard Building, 109 Collegiate Loop fsuvsu
WOMEN STUDENT UNION The Women Women Student Student Union Union fosters fosters the the growth growth of of women women personally, personally, professionally professionally and politically. politically. The WSU WSU will will celebrate celebratethe thepower power existing existing within within every every woman woman to to promote promote selfautonomy, denounceall alllimitations, limitations,educate educateon onsystems systems of oppression and advocate inclusivity autonomy, denounce oppression and within diversecommunity. community. WSU facilitates a network among organizations, departments, within aadiverse WSU facilitates a network among organizations, departments, and and services to embrace, engage and empower. The Women Student Union serves to services to embrace, engage and empower. The Women Student Union serves to develop a develop a greater awareness in the Florida State community University community women’s rights greater awareness in the Florida State University of women’sofrights and issues and issues and their relationship to the social, economic, and political nature WSU of society. WSU their relationship to the economic, and social, political nature of society. promotes promotes a positive towards approachwomen’s towardsconcerns women’sin concerns in the community by developing a positive approach the community by developing programs, programs, services, and activities that towill women and will connect students to services, and activities that will reach outwill to reach womenout and connect students to administration, administration, and staff toofcreate a feeling of strength and within theWSU FSU faculty, and stafffaculty, to create a feeling strength and solidarity within thesolidarity FSU community. community. WSU empowers by actively sexual discrimination, teaching empowers women by activelywomen confronting sexualconfronting discrimination, teaching leadership skills, leadership skills, encouraging and promoting advocacy. encouraging involvement and involvement promoting advocacy. Est. 1974 sga.fsu.edu/wsu sga.fsu.edu/wsu
The Women Student Union109 Center, UnionLoop Rooms 323 & 324 4th Floor Thagard Building, Collegiate @wsu_fsu @wsu_fsu
FSUWomenStudentUnion FSUWomenStudentUnion
@wsu_fsu @wsu_fsu
fsuwsudirector@gmail.com fsuwsudirector@gmail.com SGA Leader Guide 2018|11
Senate Organization
Student Senate Leadership Senate President
The Student Senate President is the chief legislative officer of SGA. They run Senate meetings, appoint Senators to committees and liaison roles, preserve decorum in the Chambers, and sign all legislation passed by the Student Senate. They are elected at the first meeting of the new Student Senate in the fall after inauguration by the Student Senate. The Senate President serves on the Golden Tribe Lectures Committee, Homecoming Planning Commission, OGA Board of Directors, and various other committees.
Senate Pro Tempore
The Student Senate Pro Tempore supports the Senate President in the organization of the Senate, manages the Legislative Aide Program, administers the oath to confirmed candidates, and ensures meetings run smoothly by managing the administration of voting tools and meeting presentations. The Senate Pro Tempore is also responsible for holding Senators accountable to attendance, financial certification, and Student Senator responsibilities and expectations. They are elected at the first meeting of the new Student Senate in the fall after inauguration by the Student Senate. They chair the Rules & Calendar Committee and the Homecoming Planning Commission.
Committee Chairs
Committee chairs lead committees in the business assigned to their committee, call and communicate upcoming committee meetings to the Senate and SGA Webmaster, serve on the Rules and Calendar Committee, and help move forward the goals of the Student Senate. They are voted on by members of their individual committee through the process outlined in 5.4 of Senate Rules of Procedure.
Committee Vice Chairs
Committee Vice Chairs support the work of their committee and committee chair, compile and submit the Committee Report immediately after the Committee meeting, and help move forward the goals of the Student Senate. They are voted on by members of their individual committee through the process outlined in 5.4 of Senate Rules of Procedure.
PAC Chair
The Program Allocations Committee Chair is a student senator elected by the Senate to serve as the Chair of the funding committee. They collect funding request forms from SGA Accounting, communicate with student organizations, hold funding committee meetings, and present the decisions of PAC to the Finance Committee. The PAC Chair is also responsible for reviewing applications for PAC membership and forwarding to the Senate for Confirmation. (elected in the spring after inauguration, or whenever there is a vacancy).
RTAC Chair
The Resource & Travel Allocations Committee Chair is a student senator elected by the Senate to serve as the Chair of the funding committee. They collect funding request forms from SGA Accounting, communicate with student organizations, hold funding committee meetings, and present the decisions of RTAC to the Finance Committee. The RTAC Chair is also responsible for reviewing applications for RTAC and forwarding to the Senate for Confirmation. (elected in the spring after inauguration, or whenever there is a vacancy) 12 |SGA Leader Guide 2018
Student Senators
Student Senators represent their academic college on all legislative business. They serve as a member of one Student Senate Committee, attend weekly Senate and committee meetings, and can serve as a liaison to SGA entities as well as a mentor to new Senators. Senators are expected to be well versed in the Student Body Constitution, Student Statutes, the Senate Rules of Procedures, and the SGA Financial Manual. Student Senators should communicate regularly with their constituents.
Student Senate Support Parliamentarian
The Parliamentarian gives advice on parliamentary procedure, Roberts Rules of Order, the SGA Constitution, Student Statutes, and Senate Rules of Procedure. (appointed by the Student Senate President & confirmed by the Senate)
Sargeant-at-Arms
The Sargeant-at-Arms attends Senate meetings and maintains order under the presiding officer when requested. (appointed by the Student Senate President & confirmed by the Senate)
Senate Clerk
The Senate Clerk attends meetings, aids in distributing legislation, ballots, iClickers, and other necessary documents for the Senate to conduct business. They may also support Student Senate’s social media efforts and alert the Senate to upcoming events paid for by A&S fees. (appointed by the Student Senate President & confirmed by the Senate).
Senate Program Assistant
The SGA staff member who manages the legal documents and communication of the Student Senate. The policies and documents of the Student Senate can be found on the SGA Website at http://sga.fsu.edu/ legislative-branch.shtml. This includes the list of Student Senators and Committee Chairs and the Student Body Constitution, Statutes, and Senate Rules of Procedure. It also includes all current legislation, past legislation, meeting journals, past Senate reports on bills and resolutions, information about the Legislative Aide program, the Senate Newsletter, and Committee Meeting times. Statutes dictates how information of the Student Senate must be shared publicly to ensure transparency.
SGA Leader Guide 2018|13
Senate Organization
Student Senate Committees Student Senate Committees Senate Committees are where the work gets done! Senate is organized in 5 standing committees, 2 time-sensitive committees (Sweepings/Central Reserves), and ad hoc committees as decided by the Student Senate President. Committees meet weekly prior to Senate to discuss legislation, vote on referred bills or resolutions, interview candidates forwarded to the Senate, and engage in the work of the Student Senate. Meeting time, place, location, and agenda must be advertised at least 24 hours in advance, and should take place at the same day and time each week for consistency. Senate Committee Reports must be emailed directly following the meeting to be forwarded to the Student Senate and posted online.
Budget
The Budget Committee is responsible for discussing legislation related to SGA allocated Activity & Service (A&S) fees. This includes the annual budget, budget transfers for SGA entities, Senate Projects, and overall understanding of the SGA Budget. The Budget Committee may host workshops and meetings with A&S funded entities to learn and share more about how all Florida State students beneďŹ t from allocated funds.
Finance
The Finance Committee focuses on Finance Code and ensuring student organizations are utilizing their funds in the best interest of the Student Body. All ďŹ scal matters (Statutes, Chapter 800) and PAC and RTAC funding requests and allocations are discussed in Finance.
Judiciary
The Judiciary Committee focuses on legislation pertaining to SGA policies, including any legislation amending the Student Body Constitution or Student Statutes. They are also responsible for interviewing candidates the Judiciary Branch, assisting the Supervisor of Elections with the Election Code certiďŹ cation, and enacting the Investigative Rights of the Student and impeachment proceedings.
Internal Affairs
The Internal Affairs committee interviews forwarded candidates for the SGA Executive Branch, including Agencies, Bureaus, and Affiliated Projects. They also review the SGA Application, internal proceedings and trainings of the Student Senate, and the Bureau Review process.
Student Life & Academic Affairs
SLAA is interested in the needs of the student body and the quality of student life at FSU. This is a proactive and creative committee that considers allocations from Senate Projects, compiles Senate liaison reports, and connects with student affairs and academic affairs pertaining to issues facing current students.
Rules & Calendar
Chairs of all committees and funding boards comprise the Rules & Calendar Committee, which approves Senators requests for leaves of absences, deals with resolutions that changes the Rules of Procedure and resolutions that commend an individual. Member of this committee also interview applicants that are forwarded to the Senate for Senate seats, and serve as the leadership team to support the growth and development of all Senators.
Reserving Space for Senate Committee Meetings Student Senate President, Pro Tempore, Chairs, and Vice Chairs are able to reserve space under SGA online: https://reservations.dsa.fsu.edu/ for DSA spaces, or for Thagard 401, use this link,https://fsu. qualtrics.com/jfe/form/SV_da7S9nHRfNiClX7. Please note – these links are only for meeting requests – they should be done at least 72 hours prior to your meeting and really one week before. You do not have the space, and cannot advertise your meeting, until you have received a confirmation email.
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What Do Senators Do?
Now that you have been elected or appointed to serve the student body, what does that mean? You may know that Senators meet every Wednesday evening in the Senate Chambers, vote on legislation, approve candidates to hold office, and serve as the voice of the student body, but being a Student Senator is more than just clicking a button in the Senate Chambers. Here are some tips on ensuring you are begin a good Student Senator! • Attend all Committee meetings and Senate meetings and be an actively engaged participant. • Read your Senate emails! Come to Senate informed! • Respond in a timely fashion to Senate emails, GroupMes and other forms of communication! • Write legislation, speak up in Senate, and share what is going on across campus with your fellow Senators. • Attend SGA sponsored events and work with your academic college to learn more about the needs of the students you represent. • Volunteer to support Student Senate and SGA co-sponsored events like Market Wednesday! • Be in compliance with the Senate Rules of Procedures, SGA Financial Manual, Florida State University Regulations and Policies, Student Body Statutes, Student Body Constitution, and State of Florida Constitution.
Student Senate Meetings
Student Senate Meetings take place every Wednesday in the fall and spring semesters and every other Wednesday during the summer. Senate always begins the second week of the semester (after drop/add). Meetings take place in the Senate Chambers on Wednesday at 7:30pm. Come a few minutes early to pick up your Calendar and legislation, sign out your iClicker, and get a snack!
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Example Meeting Agenda THE SEVENTIETH STUDENT SENATE THE CALENDAR: Today’s Date
Call to order
The meeting begins.
Pledge of Allegiance
A student senator leads the room in the Pledge of Allegiance.
Moment of Silent Reflection
The Senate President holds a moment of silence.
Roll Call
The Senate Program Associate calls all the Senators names for attendance.
Verification of Quorum
We make sure there are enough people in attendance .
Corrections and Approval of the Journal
Senate approves the minutes of the previous meeting that were emailed to them.
Student and Non-Budgeted RSO Comments
Anyone can come and speak to Senate. They are asked to fill out a comment card so their message is noted in the Journal.
Special Introductions and Announcements
Special guests to Senate may visit to share updates or get feedback. (Please, no laptops open at this time).
Messages from the SGA Entities
SGA funded entities are invited to share updates about their organizations, upcoming events, and needs. (Please, no laptops open at this time).
Report of the SGA Accounting Office
A report of the funds available in Senate Projects, PAC, & RTAC.
Report of Committees
Committee Reports are in your email and posted online.
Senate Confirmations
Senate interviews any forwarded candidates that have gone to Committee.
Consent Calendar
PAC & RTAC Resolutions, that have been heard by PAC/RTAC and Finance are approved unless enough Senators object.
Bills First Reading
Bills must be submitted by Tuesdays at 12:00pm. A bill on first reading will be referred to a Committee to be deliberated at the next Committee meeting.
Bills Second Reading
Bills must be submitted by Tuesdays at 12:00pm. A bill on first reading will be referred to a Committee to be deliberated at the next Committee meeting.
Constitutional Amendments
Amendments to the Constitution require special procedures.
Resolutions
Resolutions must be submitted by Tuesdays at 12:00pm. They may or may not be referred to Committee, or be voted upon the first week they are submitted.
Unfinished Business
If there is any outstanding missing business that hasn’t been taken care of yet.
New Business
New updates or required voting, for Senator of the Month, etc.
Closing Announcements
Senators are invited to share upcoming events and announcements.
Final Roll Call:
The Senate Program Assistant take attendance.
SGA Leader Guide 2018|17
STUDENT GOVERNMENT ASSOCIATION
SIGNATURE EVENTS SGA Welcome Back BBQ (First Wednesday of the Academic Year)
Pride Drag Show (First Friday of Semester in Club Downunder) Away Game Watches on the Green (Night Games coordinated by Class Councils) Freshman Leadership Institute (Mondays Fall Semester) Transfer Leadership Institute (Tuesdays Fall Semester) Black Student Union Seminole Minority Leadership Institute (Thursdays Fall Semester) Noles Engaged in Politics (Every Other Monday Fall Semester) Golden Tribe Lecture Series (ongoing through academic year) Hispanic Heritage Month (September 15-October 15) Pride Month (October) Budget Hearings SGA Fall Elections (Senate, Congress of Graduate Students, Campus Recreation Board) SGA Fall Inauguration Black Student Union Pageant Black Student Union Pep Rally
STUDENT GOVERNMENT ASSOCIATION SIGNATURE EVENTS Women Student Union Love Your Body Week Veteran’s Awareness Month (November) Veteran’s Film Festival Black Student Union COBOL (Coalition of Black Organizational Leaders) Showcase Asian American Student Union Fall Formal Black Student Union Bobby E. Leach Ball Diversity & Inclusion Institute (Spring Semester) MLK Week Senior Class Council’s 100 Days to Graduation Celebration Asian American Student Union Lunar New Year Celebration Black History Month (February) SGA Spring Elections (Executive Branch, Senate, Union Board) SGA Spring Presidential Inauguration Pride Student Union Trans Awareness Week Black Student Union Elections & Inauguration Women’s History Month (March) Inter Residence Hall Council’s Lord of the Wings Office of Servant Leadership’s Service Fair FSU Day at the Capitol Asian American Heritage Month (end of Spring break-middle of April) Pride Prom Women Student Union Rape Culture Awareness Week Hispanic Latino Student Union Gala Senior Send Off (late April, Senior Week coordinated by the Class Councils) Student Council for Undergraduate Research and Creativity, OWL Release Senate Meetings (every Wednesday night) Congress of Graduate Students Meetings (First & Third Monday nights) Agency General Body Meetings- GBMs (approximately once a month) Center for Participant Education Workshops Allies & Safe Zones Workshops (approximately twice a month) “When you learn something from people, or from a culture, you accept it as a gift, and it is your lifelong commitment to preserve it and build on it.” — Yo-Yo Ma
Career ReadinesS
for the new college graduate A DEFINITION AND COMPETENCIES
DEFINITION: Career readiness is the attainment and demonstration of requisite competencies that broadly prepare college graduates for a successful transition into the workplace.
Career readiness of college graduates is of critical importance in higher education, in the labor market, and in the public arena. Yet, up until now, “career readiness” has been undefined, making it difficult for leaders in higher education, work force development, and public policy to work together effectively to ensure the career readiness of today’s graduates. In accordance with its mission to lead the community focused on the employment of the new college graduate, the National Association of Colleges and Employers (NACE), through a task force comprised of representatives from both the higher education and corporate sides, has developed a definition and identified competencies associated with career readiness for the new college graduate.
COMPETENCIES:
Critical Thinking/Problem Solving: Exercise sound reasoning to analyze issues, make decisions, and overcome problems. The individual is able to obtain, interpret, and use knowledge, facts, and data in this process, and may demonstrate originality and inventiveness. Oral/Written Communications: Articulate thoughts and ideas clearly and effectively in written and oral forms to persons inside and outside of the organization. The individual has public speaking skills; is able to express ideas to others; and can write/edit memos, letters, and complex technical reports clearly and effectively. Teamwork/Collaboration: Build collaborative relationships with colleagues and customers representing diverse cultures, races, ages, genders, religions, lifestyles, and viewpoints. The individual is able to work within a team structure, and can negotiate and manage conflict. Digital Technology: Leverage existing digital technologies ethically and efficiently to solve problems, complete tasks, and accomplish goals. The individual demonstrates effective adaptability to new and emerging technologies. Leadership: Leverage the strengths of others to achieve common goals, and use interpersonal skills to coach and develop others. The individual is able to assess and manage his/her emotions and those of others; use empathetic skills to guide and motivate; and organize, prioritize, and delegate work. Professionalism/Work Ethic: Demonstrate personal accountability and effective work habits, e.g., punctuality, working productively with others, and time workload management, and understand the impact of non-verbal communication on professional work image. The individual demonstrates integrity and ethical behavior, acts responsibly with the interests of the larger community in mind, and is able to learn from his/her mistakes. Career Management: Identify and articulate one’s skills, strengths, knowledge, and experiences relevant to the position desired and career goals, and identify areas necessary for professional growth. The individual is able to navigate and explore job options, understands and can take the steps necessary to pursue opportunities, and understands how to self-advocate for opportunities in the workplace. Global/Intercultural Fluency: Value, respect, and learn from diverse cultures, races, ages, genders, sexual orientations, and religions. The individual demonstrates openness, inclusiveness, sensitivity, and the ability to interact respectfully with all people and understand individuals’ differences. All information from the National Association of Colleges and Employers (NACE)
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WHERE YOUR
LEADERSHIP POSITION CAN TAKE YOU
Communication • Leading or contributing at executive board meetings • Communicating with University administrators • Public Speaking at general body meetings, rallies, agency programs, interacting with guests, and speaker introductions • Facilitating small group conversations at events • Professional email etiquette Teamwork in Diverse Groups • Recognizing differences in identities and cultural backgrounds as it relates to representation in decision making • Navigating multiple perspectives within an identity group • Using consensus as a framework for decision making • Understanding how people work together Critical Thinking and Analytical Reasoning • Balancing advocacy, activism, and bureaucratic systems • Recognizing the benefits of advocacy from outside and within a political system • Making tough decisions for the benefit of your organization Applied Knowledge In Real World Setting • Navigating bureaucratic systems • Thinking about issues and consequences from a broader perspective • Listening civilly and acting with civility, especially to people who you disagree with Ethical Judgment and Decision Making • Being good stewards of student allocated funds (Activity & Service Fee funds) • Utilizing feedback from constituents and campus community in programmatic choices and organization governance Complex Problem Solving • Determining course of action in a dilemma • Making Quick decisions during programs and events • Thinking through ideas in a clear and concise manner • Following up on department and university processes while planning events Effective Management • Delegating tasks and following up with group members • Managing multiple perspectives and ideas • Improvising when situations arise • Creating and maintaining a budget, Minute by Minute, and submitting event permits and purchase requests • Organizing office space, communicating with stakeholders and other officers
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GOAL SETTING What is your vision for this year?
What would you like to get out of your leadership position?
How will you work with your executive board to make this the best year possible?
What will define your success this year?
What will you do differently from last year’s “position holder”?
How will you reach out to different groups? What communities do you need to reach your goals?
What can the Executive Branch do to Support you? Your leadership? Your organization?
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T A H ? W
ELL Do You t THE H Do? a h W
HOW?
ou Do WHAT You Y o Do? wD o H
WHY?
u Do WHAT o Yo THE PU You D RP O HY HAT’S SE? Do?
W W
“Leadership should be born out of the understanding of the needs of those who would be affected by it” - Marian Anderson
Excerpt from “How great leaders inspire action” by Simon Sinek on TED Talk SGA Leader Guide 2018|23
the
picture LARGE SCALE
SGA
YOUR ORGANIZATION & POSITION
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LEADERSHIP @ the
NEXT LEVEL
Move Up/Down/In/Out: It’s about when to volunteer when no one else is volunteering, or doing something that no one else seems to be taking care of. Learning that often the most effective leaders are the ones who let others move up, while you take a back seat. It’s about sharing yourself and being part of the group, while stepping out of your normal comfort zones. Look For It: It’s about using a critical eye, thinking ahead, and planning for what you know from experience is coming. It’s not about heading off without looking around you and saying ...hmm... what needs to be done here or what is going on here that I might need to jump into? Hear Them: It’s about hearing as well as listening, and taking what you hear and actually using it. Distinguishing what is best for the group and what the group thinks is best. Ensuring that Individuals within the organization feel like what they have contributed is valuable and useful. You Are THEM: It’s about understanding that you are now “them”; as a member of the executive /committee board, you are the organization and if there’s blame or praised to be received, it falls on you. As the old saying goes, “The buck stops here.” Sniff It Out: It’s about not only seeing what’s going on and letting the information come to you, but realizing “what” needs to be found out, and taking the appropriate steps to discover the issues/concerns/information. Find Your Voice: It’s about speaking when necessary, and using your voice effectively and appropriately to help and support the organization/membership.
Truly Care: It’s about feeling it in your heart and believing in what you do 100%. You are the ones who will inspire the individuals and the groups to make this organization what it can become. Without caring, the spark will never catch.
Open Your Mind: It’s about being willing to say that you were wrong, changing your viewpoint, and flexing for the greater good of the group. Learning to see things in a new light and being willing to change when change is needed.
Reaching Out: It’s more than just the position – it’s about making a difference in as many people as you can. Every person you come in contact with forms an image of the organization, and every word you say, action you make, and thing you do will represent the organization, whether you intend it or not.
Letting Go: It’s about knowing when to move on and not dwell on something, and knowing when it’s time to let someone else take the lead.
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Relationship Building
As student leaders within your SGA Organization, it is imperative that you are thinking through the most effective ways to ensure that you are engaging your peers and working towards the advancement of your goals. Building dynamic and ongoing relationships allows your organization to reach out to a more diverse audience, make your interests a relevant and important topic on campus, and create sustainable endeavors.
You don’t have to do it all! FSU offers so many different organizations, offices, programs, and resources. Make sure you have a good understanding of what already exists before creating something new. (HINT: Many are included in this book). Competing with the same services that are already offered decreases participation and the success of your own endeavors. When possible, find ways to collaborate or to publicize other events and programs that fit your mission. Research the groups and offices on campus that share similar goals or values.
Get to know your partners and let them get to know you. People are much more willing to listen and work together if they feel that you care about them and what their group is doing.
Collaboration Collaborating with other entities on campus should be mutually beneficial. Be sure to sit down with your potential partners to discuss what you each hope to accomplish before planning further.
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Enter your collaboration with a mutual respect and understanding of each other’s missions. Avoid potential conflict by ensuring that the co-sponsorship will be consistent with your organization’s vision and branding.
Keep SGA Staff and the Student Body Vice -President informed of what your organization is doing so they can ensure your success and help make you look good!
Make sure your organization is in compliance with Student Body Statutes, the Florida Administrative Code, State of Florida Statutes and Laws and the rules and regulations of Florida State.
Stay true to your word by following through on what you say you will commit to your campus partners.
Respond to emails, texts, Groupme, Facebook, etc. in a timely manner to maintain working and professional relationships across campus and in the community.
Compliance Reach out to the experts! Within the interest area of your bureau, there are people on campus and in the community who have expertise in the subject matter. They have done the research and have years of work experience to inform their understanding. Don’t ignore this important resource when planning out your events and programs for the year.
Strategic Thinking
Complete tasks early so that you remain within deadlines and are able to do everything you want to do for the year.
Think strategically about the types of partnerships you are seeking to build. Why do you want to collaborate? What kind of collaboration are you looking for?
“Do not wait for leaders; do it alone, person to person. Be faithful in small things because it is in them that your strength lies.” - Mother Teresa SGA Leader Guide 2018|29
CREATING
INCLUSIVE SPACESs
Each of us is responsible for inclusive spaces. Discuss with your E-Board about how to handle problematic language used in agency spaces or events. Ask your Advisor for some strategies for continuing to make your spaces the most inclusive, safe, comfortable spaces they can be!
Tip: Don’t assume you know which pronouns a person uses. Best thing to do is simply ask “I use _____, _____, _____ pronouns. What pronouns do you use?” Say This, Not That: Use “y’all” or “friends” when addressing a group, instead of “you guys” or “ladies/ gentlemen”. Say This, Not That: Use “Good Morning/ Afternoon/Evening” or “How are you?” to greet someone, instead of “Hello Sir/ Ma’am”
Did You Know: It can be difficult to hear when lots of people are speaking? Be sure to use a microphone at large events, even if you can “project well”. Ask participants to “stand if they are able” and introduce themselves prior to responding to a question so all students can fully participate.
Did You Know: Serif Fonts (such as Times New Roman or Cambria) can be difficult for some people to read. Instead use Non-Serif fonts (such as Arial or Calibri) for agency documents and promotional materials.
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Tip: Next time you are in your agency physical space, check out the surroundings. Could someone using a mobility chair or crutches, or someone who has vision limitations, access all areas?
Consider This: When coming up with themes and event names, would someone from a particular marginalized identity group think it is inappropriate or insulting? How could you get to the spirit of this event without using sensitive language? Consider This: When expressing yourself on social media, ask yourself if you would want the information to be published on a national news website? Current and future collaborators and employers will be able to reference this for the rest of your professional career. If you are expressing a sensitive view, could it be more powerful to create an event, or present research in a class or conference about the subject? Tip: Plan out where E-Board and Committee members will be at an event. Are folks actively welcoming others and being amongst the group or is there grouping going on?
You look ridiculous if you dance. You look ridiculous if you don’t dance. So you might as well dance.” ― Gertrude Stein
Social Change Wheel
Choose a place on this wheel that you feel ďŹ ts your personal stance or comfort level in creating social change. Remember that no stance is better than the other, just different. In order to create social change, we need all of these areas to make the wheel actually move forward.
Community Building & Belonging
Education & Awareness
Empowerment & Celebration
Systematic Participation
Political Activism
Campus Advocacy
Some additional questions to think about... What is the second most comfortable place for you in this wheel? What is the most uncomfortable place for you on this wheel? We might stand at different places at different times in our lives. What are some of these different places because of the different times in your life? How do you think you will make social change in this course? After this SGA Leader Guide 2018| 31 course? Adapted from Social Change Wheel by Minnesota Campus Compact (1996)
Programming Checklist PROGRAMMING CHECKLIST
ONE WEEK BEFORE EVENT
Planning events can be some of the most fun ways to be involved with your SGA organization, and help you live out your purpose through bringing people together, education and building community with them and providing opportunities to do something new. This is a checklist to ensure you cover all your bases from start to finish of an event. Total Budget: Date/Time: Location: AV Needs:
Assign tasks to E-board and remind them of their duties Provide E-board with an overview of the event details Pick up any food or supplies for the event
DAY OF THE EVENT Get there early to make sure the room is setup the way you want and the audio/video, and other technology works Clean the space and reset furniture if you moved it.
SEMESTER BEFORE - SIX WEEKS BEFORE EVENT
Review through the plan one more time Ask people for feedback!
Brainstorm program ideas Consider what you want people to do or learn at the event!
AFTER THE EVENT
Make sure the date and time doesn’t conflict with major campus or other agency events.
Send thank-you letters to presenter/entertainer, volunteers and other people who have been particularly helpful.
Secure funding (submit necessary requests to treasurers with details about what you want)
Turn in your receipts to SGA Accounting ASAP! Evaluate: information discussion with organization members, share feedback about program and write up a formal evaluation
Make sure the Student Publications design request is submitted (except for fundraising programs)
VOLUNTEERS: TWO - FOUR WEEKS BEFORE EVENT Double check you have the space and the setup you want with guest services Complete an Event Permit for your event through Nole Central Submit all necessary Purchase Requests
MARKETING PLAN
Create a day of schedule for your event Practice what is going to happen to make sure it runs smoothly Distribute flyers in the residence halls and around campus, pass out handbills at Market Wednesday, and share on social media
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“Everything is worth it. The hard work, the times when you’re tired, the times where you’re a bit sad... In the end, it’s all worth it because it really makes me happy. There’s nothing better than loving what you do.” — Aaliyah
Excuses! Excuses! Excuses! Excuse: “We did that LAST year!” Answer: Repeating programs in moderation is not always bad. Each year there are a new group of students who haven’t been exposed to that particular topic before. It may be a good program for all new people, and it can definitely be improved upon. Run with the successes, but constantly continue to evaluate them as well. E: “No one knows who that is!” A: Big name speakers, well-known faculty, or everyone’s “favorite” presenter don’t always do the best job. Don’t assume that a big name or favorite person will solve your programming problems. Bring in new people so that students can be exposed to different perspectives and styles. E: “I don’t want to fail!” A: Some people are afraid to try a new concept or idea, develop a different type of program, tackle a controversial issue, or step outside of their comfort zone. You are a student leader because we know you can do all of those things! If you don’t try new things, you’ll never learn anything different. Step outside of your comfort zone! E: “They’ve got to be entertained!” A: Too much fluff and not enough stuff will leave your audience with a cavity! Or at least yawning. They will not return to your programs if they don’t feel they’ve learned something valuable. Make sure you have quality, up to- date information for them, and have challenged them to look at things differently. Entertainment is good as long as it isn’t the main performer.
E: “We can’t change our plans now!” A: You sure can...so be flexible. Plan early enough so that if something happens, and your speaker has to cancel or you realize you planned a program during the season finale of The Voice (gasp!) you can reschedule or reformat, and not leave yourself in a predicament. BUT, don’t keep putting it off until later for silly reasons….someone will ALWAYS have something else to go to or do. E: “Audience participation CAN’T be planned!” A: Wrong answer! Interactive games, dialogue, index cards with pre-set questions, and exercises can all be planned in a presentation to get even the quietest audience participating and discussing whatever the topic is. A good student leader always has questions ready for a presenter so that the group doesn’t sit in awkward silence. E: “I haven’t heard back from the presenter, so I can’t plan the program!” A: WRONG! If you want a program to happen, you need to be persistent. One phone call doesn’t mean you’re finished. Call early and often. Email. Stop by the office. You and only you are responsible for getting it done, and that excuse is never ok. And if you’ve waited until the day before your program, you have no one to blame but yourself so plan your programs far in advance. E: “It’s too much to do myself!” A: First, don’t forget that there are other students and staff who can all help program with you (within the scope of the requirements). AND you don’t have to program alone—get your friends to help. You might be surprised what they will do if you only ask for their help. Sometimes the best ideas come from those you’d least expect them from! E: “I’m just going to get past this week, then I’ll plan it. It’s too busy right now.” A: Yeah, I doubt it! Once you put something off, you’ll keep putting it off again and again. Don’t wait too long or the calendar will get full, other stuff will come up, and it’ll never happen. Get going, and you’ll be able to feel relieved that you finished instead of stressed that you didn’t. SGA Leader Guide 2018|33
FINANCES Your A&S Recipient Responsibilities As a student organization wanting to utilize A&S funds, you are a steward for all the students who have paid their fees, SGA, and Florida State University as a whole. The funds distributed are not part of your own personal funds, and the policies and guidelines outlined below ensure the safety, security, and use of these funds. Failure to follow the policies and guidelines outlined in the Financial Manual, SGA Student Body Statutes, and Florida law will result in SGA/COGS not being able to fund your purchases! Anything purchased utilizing activity & service fees must follow these overarching rules: ♦♦ The event or activity must be free, open, and advertised to the entire student body. ♦♦ The organization must not discriminate in membership or otherwise on the basis of race, creed, color, sex, religion, national origin, gender, age, disability, genetic information, veterans’ status, marital status, sexual orientation, gender identity, gender expression, or any other legally protected group status ♦♦ Purchase requests must be entered into Nole Central by an Executive Board member of a Recognized Student Organization (RSO) that has successfully completed Financial Certification exam and submitted the SGA Statement of Understanding Authorized Signer Form to the SGA office weeks prior to spending any funds. ♦♦ Purchase requests must be pre-approved in Nole Central by the SGA Treasurer or COGS Deputy Speaker for Finance, and the Accounting Office or Campus Rec Sports Club Coordinator weeks prior to any spending of funds. ♦♦ Purchase and travel requests must follow all the guidelines outlined in the Financial Manual, SGA & COGS Finance Code or Campus Rec Sports Club policies, and all University policies. Title VIII, Chapter 800 of the student body statutes contains the Finance code and defines the standards of financial accountability and fiscal management. It is important to pay close attention to how funds are allowed to be spent, as requests outside of these guidelines cannot be processed.
GENERAL GUIDELINES & RESTRICTIONS ON EXPENDITURES Detailed information regarding the general guidelines & restrictions on expenditures can be found in the Finance Code, Student Body Statutes, Chapter 802.
“As you enter positions of trust and power, dream a little before you think.” — Toni Morrison 34 |SGA Leader Guide 2018
A&S Spending Rules & Regulations 802.4 Accessibility of Meetings & Events (Cannot charge FSU students, events cannot be in a private home, must be advertised prior, must have SGA,permission to be off campus)
802.7 Personal Gifts (Not allowedcannot purchase anything that can be construed as a personal gift, including promotional items that are too expensive per person, end of the year recognition to participants, etc.)
802.5 Limitation on Outside (non-FSU) Benefits (Cannot use for political activities, community benefits, donations; must provide priority admission to current FSU students)
802.8 Alcohol (Not allowed – cannot purchase alcohol, alcohol supplies, etc.)
802.6 Acknowledgment of SGA Funding (Must use SGA logo or statement on all printed materials, publications, clothing, or awards http://sga.fsu.edu/logos.shtml) ♦♦ Online and printed publications ♦♦ Audio and video advertising ♦♦ All printed materials ♦♦ All printed materials and broadcasts expressing a political message must also include “The views expressed herein do not necessarily reflect those of FSU SGA”
802.9 Stolen property (Must be reported) 802.11 Receipts (Must be turned in within 10 days of purchase or your organization cannot spend money in the future) 811 The Service Funding Act of 2009 (This chapter details information for service groups and service trips)
Overview of the Purchasing Process for SGA/COGS Funding SGA & COGS requires two (2) students from each organization to approve all purchase requests. This is a safety measure to ensure that at least two (2) members of the organization know about funds being spent at all times. This is also a good practice for you to use with your off-campus funds as well! Advisors are also required to sign off on purchases over $1000. Your organization is recognized with SAC, financially certified and authorized, and you have secured funding through one of the ways detailed above. Now how do you spend the money for your program or promotional items?
1
Submit a purchase request in Nole Central under your organization’s account 15-30 days prior to your event. Be prepared with your organization name, vendor info, Second Authorized Signer Form, event information, flyer with logos, date, time, and location, contract information, and artwork proofs for promotional items. Be sure to complete all the information accurately!
2
SGA Accounting will review your request and verify forms are completed correctly, your vendor is in the system, the second signer form is accurate, funds are available in correct category, and there are no outstanding receipts.
3
Approvals begin – SGA Treasurer/COGS Deputy Speaker for Finance ensures the money is being spent according to SGA policies.
4
The SGA Accounting office works with the university to generate a purchase order (PO) or check.
5
RSO receives email with PO and instructions to submit receipts, or with information on getting the contract signed and how to pick up the check for speaker/performer/ DJ.
6
It’s time to make the purchases. Print the PO, select items needed, and give the PO to the vendor. Remember to keep the receipt!
7
Have an awesome event or pick up some great promotional items that you share with the entire student body!
8
Submit receipts to the SGA Funding Evaluation Receipt Submission Qualtrics within ten (10) days of receiving goods/services. Vendors will not get paid until the receipt is submitted so faster is better!
Purchase Request Timeline Established Vendor
Potential Vendor
Contractual Service
30 business days prior to purchase/event date
30 business days prior to purchase/ event date
Line Item Purchase
15 business days prior to purchase/event date
20 business days prior to purchase/ event date
Blanket Request
15 business days prior to purchase/event date
SGA Accounting is unable to expedite any paperwork or prosesses for spending SGA funds. It is important to plan far enough in advance to ensure adequate processing time for all purchase request.
“A leader is best when people barely know he exists, when his work is done, his aim fulfilled, they will say: we did it ourselves.” — Lao Tzu SGA Leader Guide 2018|35
When to Go to Student Senate
Your organization will need to attend a Student Senate meeting if: • You plan on having a plated dinner • Your RSO wants to go on a trip • You want to spend over $3,000 on a contractual service
• You want to host an event offcampus • You need money to host a program
There are many companies, or vendors, that take Purchase Orders from the University. These vendors have an agreement with the University, and are frequently visited by RSOs, like the Publix on Ocala, T-Formation, or Hungry Howie’s. Existing vendors are the easiest companies to do business with when working with University funds because of this relationship. They may also be helpful to RSOs using off-campus funds because they work with the University so often. Many of these vendors have existing relationships with the University, so RSOs receiving funds from SGA, COGS, or Campus Rec Sports Clubs may be required to purchases items from them (office supplies from Office Depot, for example). Please Note: Vendor relationships are important! Please remember to submit information on time and communicate often with vendors to maintain FSU’s reputation! RSOs are encouraged to visit the University Shopping Guide (https://procurement.fsu.edu/ how-buy/ shopping-guide) or ask the SGA Accounting Office to check if a company is a vendor in the University system. There are some companies that are not vendors in the system that will NOT accept purchase orders, including: Best Buy, Costco, JoAnn’s Fabrics, Home Depot, Target, Walmart, Party City, Sam’s Club, and Michael’s. You cannot make purchases from these companies with a PO. There may be a company that you want to work with that is willing to become a vendor after you discuss this opportunity with them. To do this, the vendor must complete University documentation and submit federal reporting information to the university. The RSO should tell the vendor that the company must complete the “FSU Substitute IRS Form W9” located on the Procurement Services website http://procurement.fsu.edu/Forms. Contact the SGA Accounting office if your organization is unsure of the vendor status. Please Note: A&S funds cannot be used for any purchase requests for vendors not in the system. It is up to you to communicate with the possible vendor about what they need to do prior to submitting your request.
“Leadership should be born out of the understanding of the needs of those who would be affected by it.” — Marian Anderson 36 |SGA Leader Guide 2018
T-Shirts & Promotional Items Vendors All promotional items paid for with SGA/COGS funds must have the SGA or COGS logo, http://sga. fsu.edu/logos.shtml. T-shirts must include the SGA logo or the phrase “Paid for by SGA”or “Funded in part by SGA”. Graduate organizations must include the COGS logo or the phrase“Paid for by COGS” or “Funded in part by COGS”. All promotional items purchased with SGA/ COGS A&S funds must follow University branding requirements and policies. When purchasing t-shirts and promotional items, be sure to submit the proof of your project from the company along with your purchase request. Any promotional items that are funded by SGA/COGS or contain university or SGA imagery must be purchased from a licensed vendor and approved by University branding. When ordering shirts, be sure that they are accessible to all types of students. Here is a typical breakdown of shirt sizes:
The UPS Store on Woodward Avenue offers copying, mailing, shipping, digital printing, and stationary orders. Contact the UPS Store to receive a quote with a complete description of your needs and complete a line item purchase request. Description must include: quantity; size, type, color, and weight of stock; color of ink; number of folds; number of pages; and any other pertinent information.
KEEP COSTS LOW Screen Printed T-Shirts have an additional cost for every additional individual color added. To keep costs low, ask yourself: “can you live without this color?” Also, bright shirts are cheaper to print on than darker shirts. Choosing the right color shirt can go a long way in terms of your t-shirt design.
Eligible Student organizations are encouraged to use Student Publications for their art design and printing needs. Student Publications is a free service open to all RSOs. RSOs must follow Student Publications timelines and policies and bring their own paper for printing. The only acceptable paper is:
Roll of Paper HP1412A (or HEW1412A) 24”x100’
Ream of Paper 0393122 (Office Depot Item No.) 8.5”x11” , 500 sheets Hammermill Premium Multipurpose Paper (24LB, 97 Brightness)
Paying for Travel with SGA/COGS Funds Travel Processes work a bit differently than programming purchases, so please read the below information in detail and visit the SGA Accounting Office with any questions. There are two ways that SGA can process finances for student travel; prepaid expenses of conference registration and automobile rentals, and reimbursements to students for out of pocket expenses. The traveler will be reimbursed for approved expenses after returning from the trip and submitting the travel receipts within 30 days. For students to be reimbursed, the RSO must submit a Travel Request for them through the Purchase Request on Nole Central, and their name must be clearly displayed on any invoices or receipts. As with all purchases, SGA requires two (2) student leaders to sign off on the requests.
“Don’t be afraid of your fears. They’re not there to scare you. They’re there to let you know that something is worth it.” — C. JoyBell C. SGA Leader Guide 2018|37
Overview of the Travel Process Your organization is recognized with SAC, financially certified, and you have secured funding through one of the ways detailed above to go on a trip and have your travel roster and travel request information ready to go. Now how do you submit the proper documentation to go on and pay for your trip? 1
Submit a purchase request in Nole Central under your organization’s account at least thirty (30) days prior to your trip. Be prepared with your organization name, a completed Group Travel Roster of all travelers and the RSO advisor, any pertinent information for individuals that are being reimbursed for travel, the Travel Second Authorized Signer Form, event itinerary or agenda, and all contact information. Be sure to complete all the information accurately!
2
SGA Accounting will review your request and verify forms are completed correctly, begin the process for individuals to be reimbursed for travel costs, check the Group Travel Rosters for accuracy and submit them, verify Travel Second Authorized Signer Form, ensure funds are available in the correct category, and there are no outstanding receipts.
3
Approvals begin – SGA Treasurer/COGS Deputy Speaker for Finance ensure the money is being spent according to SGA policies.
If SGA Accounting is paying for early conference registration, or rental car purchases prior to the trip:
If SGA Accounting is reimbursing individual members of RSO for travel expenses:
4
RSO members will visit the SGA Accounting Office to book buses, rental cars, or early registration
4
A Travel Request must be completed for each individual who will be traveling with the RSO, paying for the trip, and need to be reimbursed for their expenses.
5
RSO receives confirmation or registration numbers from SGA Accounting.
5
RSO student being reimbursed must check their email from SGA Accounting to confirm their Travel Authorization, address, and estimated reimbursement amount.
6
Have a safe trip, learn lots, and make FSU proud!
6
Have a safe trip, learn lots, and make FSU proud!
7
Submit receipts to the SGA Funding Evaluation Receipt Submission Qualtrics within ten (10) days of returning from the trip.
7
RSO student being reimbursed must submit receipts to SGA Funding Evaluation Receipt Submission Qualtrics within ten (10) days of returning from the trip. Only students who were originally submitted in Nole Central and have a Travel Authorization confirmed can submit receipts for reimbursement. The individual’s name must be listed on the invoice (hotel room, flight, etc.) to be reimbursed.
8
RSO student being reimbursed must check their email to confirm their expense report to receive reimbursement from the University.
38 |SGA Leader Guide 2018
30
Florida State University • Registered Student Organization Financial Manual • 2018 – 2019
Enterprise/National Rental Request RSOs using A&S funds to rent a car for their trip must use the state contract with Enterprise. To obtain an estimate, call 1-877-690-0064 (Enterprise Reservations) or 1-844-393-9989 (National Rental), reference the state contract number, “XZ55622”. Electronic tolls, Sunpass charges, and gas fill-up are not included under the state contract for Enterprise/National. When renting vehicles with A&S funds, please pay cash for tolls and return vehicles with a full tank of gas. Should you request and acquire funds to be reimbursed for such expenses through SGA/COGS, your must collect and submit receipts to SGA Accounting. Drivers must be students who are over 21 years of age. The standard rental rate in the contract is for a compact car, for 5 student travelers or less. Any more than 5 student travelers in a compact car is in violation of the contract. For more than 5 students, multiple cars or a van may be possible. When using SGA/COGS funds, the quote should be submitted to Nole Central with the Travel Request. Please note: RSOs receiving funding from SGA/COGS will not book their own rental car but will receive confirmation from SGA Accounting once the reservation is placed on their behalf.
Conference/Meeting Registration Request Organizations who secure funds and submit a purchase request at least 45 days prior to travel qualify to have conference or meeting registration paid in advance by the SGA Accounting Staff. Be sure to submit a copy of the program or schedule for the conference so that registration can be paid. Many conference organizations may not be in the FSU Vendor File, so the RSO may need to work with the conference to have them complete an “FSU Substitute IRS Form W9.” If purchase requests are submitted in less than 45 days, organization members will need to pay for registration on their own. If funds were allocated to cover conference registration, the RSO must submit a Travel Request for each individual being reimbursed within ten business days of their trip.
Travel Reimbursement Request A Travel Reimbursement Request is required for each student traveling on the trip needing to be reimbursed for travel expenses. If two or more students from the same organization are traveling to the same conference/competition, a travel request is only required for those responsible for the out-of-pocket expenses from the trip. The organization’s treasurer or president should be the person who submits requests on behalf of all travelers needing reimbursement. A Second Authorized Signer Form along with the Group Travel Roster must be submitted with each reimbursement request.
Group Travel Roster A group travel roster showing the names and signatures of all students going on the trip must be attached to the travel request if there are two or more students attending the trip. These forms are important for SGA/COGS to have individual student information, emergency contact information, and how travel will take place. Each student traveler, as well as the organization’s advisor, must complete and sign the Group Travel Roster prior to the RSO submitting the travel request in Nole Central.
Prohibited Travel Expenses ♦ Meals for group travel ♦ Airline charges for changes made for personal reasons ♦ Airline charges for preferred seating ♦ Car rental charges over the compact car rate for less than 5 students ♦ Operating expenses for personal vehicles 32
♦ Traffic/parking violations or fines ♦ Personal expenses (entertainment, transportation for nonbusiness activities i.e. bars, golf courses, room service, etc.) ♦ Gratuities exceeding 15% ♦ ANY unauthorized expenditure SGA Leader Guide 2018|39
Florida State University • Registered Student Organization Financial Manual • 2018 – 2019
What is a budget plan? • A tool for planning and tracking your organization’s funds • A guidelinet describing your organization’s future goals regarding finances within a set period of time • A detailed statement of your organization’s estimated income and expenses • A historical record of your organization’s activities during a certain period
What can a budget plan do? • Help your organization use funds efficiently and appropriately • Provide accurate information to adjust, analyze, and evaluate programs and activities • Keep a historical reference to be used in future planning • Aide with effectively managing your time and resources
Annual Budget Request Process • Each October, your organization will be required to submit a budget request for the next fiscal year budget and present that request in front of the Senate Budget Committee. • At least the president and treasurer should be in attendance at the presentation. • To project next year’s spending, you should keep in mind the last 2-3 years. Compile what you spent, what programs/events you held, and what the impact of those programs/events were. This will allow you to accurately advocate for your organization’s needs
PLANNING YOUR
BUDGET
Creating a budget plan is a helpful way to ensure you are spending all of your allocated funds and that you have enough to do the things you want.
DID YOU KNOW? Students pay $12.86 in activity and service fees (A&S) for every credit hour in which they are enrolled.
Remember to plan ahead when moving money between budget categories. A Senate bill is required to move budget and requires 2 weeks!
How do you develop a budget plan? • Begin preparations as soon as your board is set and you know your SGA budget • Prepare an outline of your organization’s annual events and other planned activities for the coming year • Review your available funds including SGA allocated as well as self generated funds • Rank events and programs in order by their relative importance (i.e. Guest speakers, signature events, heritage month activities, Homecoming, etc.) • Collect price quotations on big expenditures like guest speakers, performers, and off campus venues. Remember to delegate responsibilities to e-board members. • Outline projected numbers per category in a spreadsheet. Be sure the budget is flexible to anticipate any events that may have been overlooked. Give yourself a cushion • Share the budget with your organization executive board and advisors • Use this to help you plan your budget presentation for the next fiscal year. 40 |SGA Leader Guide 2018
How do we manage a budget? • Keep an accurate log of all transactions. Nole Central can help with this, but be sure to log all purchase requests and expenditures on an internal document. • Share the balance of each budget category at every e-board meeting • Assess the budget regularly and adjust when necessary
“To experience peace does not mean that your life is always blissful. It means that you are capable of tapping into a blissful state of mind amidst the normal chaos of a hectic life. “ – Jill Bolte Taylor SGA Leader Guide 2018|41
MARKETING STUDENT PUBLICATIONS PUBLICATION REQUIREMENTS
Student Publications provides free color printing and free graphic design services for all requesting recognized student organizations. We can provide the following services, including, but not limited to: • • • • • •
Student Publications can provide these services, so long as your organization’s event meets these requirements: •
Does not promote fundraising
•
Does not promote events held at private residences
•
Does not require a fee or donation to participate in or attend an event
DON’T OVERDO IT! Remember that your organization will be responsible for distributing and cutting your prints, so print what you need. Student Publications can always print more at a later date.
Business Cards Flyers Handbills Posters Banners T-Shirt Designs
• • • • • •
Logos Buttons Invitations Programs/Booklets Event Photography Social Media
AGENCY WEBSITES Student Government Association houses the websites for all agencies. These pages contain current information of your e-board, events, and how to get involved. Need to make any updates or changes? Feel free to contact the web designer, Ben Young at byoung@fsu.edu.
QUALTRICS FORMS Qualtrics are online surveys that can send results straight to your email. Useful applications include RSVPing for an event or filling out a questionnaire. For more information about this service, contact Ben Young at byoung@fsu.edu.
PRINT WHAT YOU NEED Housing ............................................................................................195 Flyers DSA Marketing ................................................................................... 10 Flyers Tabling Regular Events ............................................................... 50 Handbills Tabling Larger Events ........................................................ 100-150 Handbills Tabling Involvement Fairs ............................................... 200 - 300 Handbills
SOCIAL MEDIA TIPS 20% • • •
SELF-PROMOTIONAL
Plan, write, and publish posts Create original graphics Start conversations and inform
42 |SGA Leader Guide 2018
80% • • • • • •
SHARING & RESPONDING
Post text, photos, videos, news, and information Respond to conversations Offer tips and suggestions Monitor related tags and keywords Outreach to other related organizations SHARE CONTENT!
DID YOU KNOW?
DESIGN/PRINT TIMELINE 1
Finalize Event Date, Time, and Location
2
Submit design request at: sga.fsu.edu/student-pub.shtml
It costs about $15 to post one flyer in the residence halls (195 Flyers)
15 Day Turnaround
3
First Draft and Revisions Revision requests turned over after 24 hours at earliest Maximum three (3) content revisions. For complete revisions, repeat step 2.
4
Final Draft
5
Request to Print (Tell us Quantities and Sizes)
PLAN AHEAD!
Same day or overnight Printing, Cutting, Folding, and Assembling.
6 7
Digital Final Draft Submitted to Agency
Pick-Up
Uploaded to SGA Website
Uploaded to SGA Social Media Accounts
Student Publications graphic designers are students too. Be sure to give them plenty of headsup notice for any design job you need to get done. As a general rule, we ask that all organizations give Student Publications 15 days notice.
Uploaded to University Calendar (once EP is approved)
PHOTOGRAPHY TIMELINE 1
Finalize Event Date, Time, and Location
2
Your agency must obtain publishing consent from all participating parties in order for events to be photographed
3
Submit photography request at: sga.fsu.edu/student-pub.shtml 7 Day Advance Notice
4
Student Publications checks Photographer Availability
DON’T FORGET THE EVENT PERMIT! Event permits are required for accounting and reserving space. Before submitting your request, remember to fill out your event permit!
Considers priority events and class schedules. If students can or cannot attend, they will notify you via email in advance. There are no guarantees.
5
Photographer(s) attend event based on availability
6
Photographer(s) edit photos taken
“There may be times when we are powerless to prevent injustice, but there must never be a time when we fail to protest.” ― Elie Wiesel
7 Day Turnaround
7
Uploaded to SGA Social Media Accounts
Burned to data DVD for your use
SGA Leader Guide 2018|43
DIY GUIDELINES ON
DESIGNING IT YOURSELF
REMEMBER
If you are submitting a file for Student Publications to print, we cannot edit, modify, or change any graphics to the file. Be sure that your design meets these requirements before asking us to print it. Any reprints you make from a design you created will count towards your print allotment.
COPYRIGHTED ARTWORK Although students are encouraged to create their own artwork, sometimes jobs will call for an exact photo or illustration to be used. If an image is going to be used, make sure you at least alter 30% of the image. This can include changing the colors, adding effects, or cropping the image so that the work is considered derivative. Although the “30% rule” is used by the graphic design industry, it is by no means bound by law, and, if you are asked by the original artist to remove the image, you must find an alternative. The best rule of thumb to follow is that if you see an image with a watermark or signature, or a known artists’ livelihood is dependent on this artwork, it is best avoided. Logos used by companies should be avoided unless you have expressed permission to use them. That said, it is best to go with images and graphics used by stock companies or images that already have derivative works (for instance, screenshots of a movie would be used for DVD covers, movie posters, Facebook banners, animated GIFs, etc.)
SGA LOGO The SGA logo must always be included in the design. Please pick a design from the following webpage: http://sga.fsu.edu/logos.shtml The SGA Logo should be at the top most layer, and not have any filters, blend modes, or effects applied to it other than a Drop Shadow, Outer Glow, or Stroke (whereas the Align Stroke Outside is applied). The SGA logo must take up at least 1/32 of the image.
NATIVE AMERICAN & FSU IMAGERY The Seminole pattern, Chief Osceola’s death mask, feathers, and war paint are all trademarks of Seminoles Athletics. Refrain from using and printing these images. The Vires, Artes, and Mores torches are registered trademarks of Florida State University, and should also not be used. Finally, the Glades typeface (the iconic one used by the Seminoles athletics) is not to be used, as it is owned by Nike. “At the end of the day, it’s not about what you have or even what you’ve accomplished. It’s about what you’ve done with those accomplishments. Its about who you’ve lifted up, who you’ve made better. It about what you’ve given back” — Denzel Washington 44 |SGA Leader Guide 2018
FILE FORMAT Student Publications can use a variety of different formats, but typically they are PDF, JPEG, or PNG. The general rule is the larger your image, the clearer it will print. All Student Publications graphics are printed at 8.5’’ x 11’’ in 300 dpi. Please make sure you export your files accordingly in order to have them printed properly. Handbills and posters should also be submitted in the same dimension, as Student Publications staff scales them accordingly.
Conceptualize
6
Branding identity is crucial. Know your audience, cater to their interests, and form the impression that you would like to give the community.
Strategize
Write a social media playbook by planning the content and scheduling the timing of your social media posts in advance.
TIPS FOR SUCCESSFUL SOCIAL MEDIA MARKETING
Interact
Be sure to comment on, like, and share posts that your audience would find interesting. Take the step further and interact with the posts of your followers to make a more engaged community.
Diversify
Don’t treat every social media outlet the same way. Tailor your message and approach according to the different platforms and their users.
Evolve
Social media trends and audience attitudes are constantly changing, so a campaign should do the same. Be sure to adapt and stay relevant.
Analyze
Reflect on the performance of each project. What worked and what didn’t? Consider using qualtrics to create involvement surveys for in-depth feedback. Be sure to keep track of these changes.
WHEN IS THE BEST TIME TO POST? • The best time to post on Instagram is Wednesday at 4 p.m., Thursday at 6 a.m., 12 P.m., and 4 to 5 p.m. and Friday at 6 a.m. • Thursday is the best day to post to Instagram. • The safest times to post to Instagram are Tuesday through Friday 10 a.m. to 7 p.m. • Sunday is the least engaging day for Instagram.
• The best times to post on Facebook are Wednesday at 1 and 3 p.m. and Thursday at 2 and 3 p.m. • Thursday is the best day to post on Facebook in the week. • The safest times to post include weekdays from 11 a.m. to 4 p.m. • Saturday has the least amount of engagement for Facebook in the week. Evenings and early mornings have the least amount of engagement in the day.
• The best time to post on Twitter is Friday 10 to 11 a.m. • Friday is the best day to post to Twitter. • The safest times to post Tweet are everyday 11 a.m. to 1pm. • Sunday mornings receive the least amount of engagement.
Resources for
Success
Academic Resources
Campus Tutoring Cooperative Information about all tutoring services offered on campus, with many offered to particular academic areas and engagement areas on campus http://ace.fsu.edu/tutoring/campus-tutoringcooperative
The Academic Center for Excellence (ACE) Learning Studio Drop-in and appointment based peer tutoring Sunday-Friday 8:00am-10:00pm Ground Floor, William Johnston Building (WJB) All undergraduate majors
Learning District (Libraries) Drop-in peer tutoring Sunday-Wednesday Strozier Library and Dirac Library Chemistry, Physics, Biology, Economics, Math, Accounting, conducting research, and using technology https://www.lib.fsu.edu/tutoring/about
The Center for Academic Retention and Enhancement (C.A.R.E.) One-on-one, group, email, and telephone tutoring Sunday 5:00-10:00pm, Monday-Thursday 8:00am-10:00pm, Friday 8:00am-5:00pm Thagard Building Math, Science https://care.fsu.edu/college-programs/caretutoring-computer-lab
46 |SGA Leader Guide 2018
Advising First Academic Advising services by major http://undergrad1.its.fsu.edu/advising_first/ advisors-display.php Resources for Exploratory students, and current and prospective transfer students http://advisingfirst.fsu.edu/exploratory College Life Coaches for holistic student success http://advisingfirst.fsu.edu/college-lifecoaching William Johnston Building (WJB) All majors
Health and Wellness
Student Disability Resource Center Collaborates with students to create an accessible and inclusive environment by identifying, minimizing, and where possible, eliminating barriers to equal access while encouraging equal participation for students with disabilities. Phone (VOICE) (850) 644-9566 Phone (TDD for the D/deaf) (850) 644-8504 8:00am -- 5:00pm 108 Student Services Building https://dos.fsu.edu/sdrc University Counseling Center By-appointment for one-on-one, couple, and group counseling. Walk-in services for urgent situations. Monday-Friday 8:00 am - 4:00 pm Second Floor, Askew Student Life Center (ASLC) After-hours and weekends hotline (850) 644 TALK (8255) Free to all students https://counseling.fsu.edu/
Psychology Clinic By-appointment only, individual therapy, child services, parenting skills, assessment services. Monday-Thursday 8:00am-8:00pm, Friday 8:00am-4:00pm Psychology Building Intake $25 per individual. Fees per session are on a sliding scale based on household income from $20-$60 per hour. Assessments range in price. Insurance is not accepted at the Psychology Clinic. https://psy.fsu.edu/php/about/ communityservice/psychologyclinic/ psychologyclinic.php Center for Health Advocacy & Wellness (CHAW) Nutrition services, HIV Testing, Smart Choices (alcohol/drug reduction), tobacco cessation, sexual health, sexual violence prevention, healthy relationships, peer health educators. Monday-Friday 8:00am-5:00pm Fourth Floor, Health & Wellness Center Fee vary for services. Presentations and consultations are free to all students and student organizations. http://chaw.fsu.edu/ Campus Recreation Leach Center and Fitness & Movement Clinic (cardio & strength training areas, sport courts, indoor track, aquatic center, group fitness, personal training in large and smaller facilities. FSU Reservation (73-acre lakefront property with canoeing, kayaking, picnicking, swimming, sand volleyball, disc golf, etc.). Hours vary per location and activity Most services and activities free to all students http://campusrec.fsu.edu/
Crisis Management
Victim Advocate Program (VAP) Emotional Support, instructor notification, referrals, crisis intervention and assistance in student conduct, legal and medical matters 24/7 Support Line: (850) 644-7161 Suite 4100, University Center A Free for all students, faculty, and staff https://dos.fsu.edu/vap/
Case Management Services, Dean of Students Department Emotional support, counseling, advocacy, identifying immediate needs, making appropriate referrals to campus and community resources. Monday-Friday 8:00am-5:00pm Free to all students https://dos.fsu.edu/cms/ FSU Food Pantry Food is available to all current FSU students and are allowed to tak one bag of food at a time, but may visit the pantry as often as necessary (850)-644-2428 8:00am – 5:00pm University Center A Refuge House Confidential, 24-hour hotline, information and referral, crisis, intervention, advocacy and accompaniment: medical and legal support groups, medical referrals and follwup, victim/survivor follow-up, shelter, and emergency financial assistance. 850-681-2111 https://refugehouse.com 211 Big Bend Un-Confidential, 24-hour crisis helpline and referral services for the Tallahassee community. 211 http:// 211bigbend.net Noles C.A.R.E. A suicide prevention program which supports the goal of providing suicide prevention training, education, and resources to the campus community. Schedule a training by emailing Jaymee Spannring, Suicide Prevention Coordinator at jspannring@fsu.edu https://nolescare.fsu.edu/
Report.fsu.edu Share important information regarding incidents or concerning behavior happening in the Florida State University community. Report sexual misconduct and stalking, conduct violations (non-academic), SGA Leader Guide 2018|47
Top 10 Important Ways to Practice Self-Care 1
Practice sleep hygiene by going to bed and waking up at the same time each night, making sleep a priority by scheduling it like any other daily activity, avoiding electronics use right before bed, and limiting naps to 20 minutes or less. Make sure you are eating balanced meals at least three times a day. If you are in class all day, bringing a lunch box is a great option. Visit CHAW to learn more about nutritious, delicious, quick and easy food options.
3
Take advantage of the water bottle refill options across campus as a way to stay hydrated!
Don’t be afraid to use the services FSU offers! Free counseling is available to all students at the University Counseling Center and is a great way to make sure you stay aware of your emotions. Check out more FSU services on the next page!
5
2
It sounds simplistic, but breathing is an important part of self-care. Try 4-7-8 breathing on the go (In class, in the car, while studying, etc.) • Sit down comfortably with one hand on your stomach and the other on your chest. • Breathe in slowly but deeply. Take 4 seconds to breathe in, feeling your stomach move in the process.
4
• • •
6
Hold your breath for 7 seconds. Breathe out as silently as you can manage, taking 8 seconds. Once you reach 8, you should have emptied your lungs of air. Repeat as many times as you need, making sure to stick to the 4-7-8 pattern.
Find and stay engaged with other people in your community who you have identified as your empathetic and open support. Process your feelings with them. Spend time playing and simply enjoying life. Find things that you love doing and do them with the people who make you laugh. This goes beyond the community we find in going out to party. Go to an arcade, the beach, the movies, bowling, etc. Things that allow you to be in the moment and have fun.
8
Find what you believe that gives your life meaning and purpose, whether this is religious or not.
Focus on your goals, values, and beliefs and assess whether those are congruent with your life. It is important to set your priorities in a way that aligns with your values.
10
7
Find enjoyment in what you study: If you’re not able to study what you love, the key to self-preservation is to find some aspects of it that you really enjoy.
9
Important Resources Throughout the year there will be lots of people on campus that help you and your organization be successful. These are some of the most common folks contacted for planning events, booking space, looking for co-sponsorship opportunities, or registering for Sound Hour and market Wednesday! Your Advisor can always help connect you to others across campus too. Everyone is ready to support you!
Important Resources Nole Central (RSO Profile) nolecentral.dsa.fsu.edu Nole Central is the online system where RSOs keep their organizational rosters, financial information, and is a great resource for students to find your agency. This is also the system used to updated recognition each year, submit purchase requests, and complete Event Permits. You can event contact members! For questions or help, contact: Carolyn Harris Asst. Director, Student Affairs-SGA cjharris@fsu.edu (850) 644-4850 Event Permits nolecentral.dsa.fsu.edu Every event on campus needs an Event Permit submitted through Nole Central two weeks to one month prior to the event. For issues or questions, contact: Nick Lang Student Program Coordinator, Student Activities Center nlang@fsu.edu (850) 644-6454 50 |SGA Leader Guide 2018
Reserving Space Guest Services (Union Ballrooms, SSB, ASLC) Reservations for the upcoming semester open the first week of April and November. Visit reservations.dsa.fsu.edu/ to make your reservation. For more information, contact: Will Thomas Guest Services, Student Program Coordinator wgthomas@fsu.edu 850-644-6083 The Globe Reservations for the upcoming semester open one month before the start of the semester. Visit reservations.dsa.fsu.edu/ to make your reservation. For more information contact: Jesse O’Reilly Scheduling Coordinator jloreilly@fsu.edu 850-645-9779 Academic To reserve space in academic buildings visit the Virtual EMS website. https://reservations.dsa.fsu.edu/ Outdoor Campus Spaces Other space for programming include Langford Green and Landis Green, but have special rules. Talk with your advisor for more information. Campus Recreation (The Rez, IM Fields) campusrec.fsu.edu For information about reserving the IM Fields, contact: Mike Collins Assistant Director, Competitive Sports & Facilities mjcollins@fsu.edu (850) 644-7699 For information about reserving facilities or services at the FSU Rez, contact: Jen McKee Assistant Director, Rez Operations & Risk Management jmckee@admin.fsu.edu (850) 645-0283
Co-Sponsorship Opportunities Union Productions up.union.fsu.edu To partner with Union Productions to bring performers, lecturers, or comedians, contact: Matt Corbett mcorbett@fsu.edu 850-644-6673 Christina Schaefer cschaefer@fsu.edu 850-645-7364 Campus Recreation - Fitness Classes campusrec.fsu.edu To host an event with certified fitness instructors contact: Lynn Grasso Assistant Director, Fitness Programs lgrasso@fsu.edu (850) 644-0546 Student Life Cinema movies.fsu.edu To discuss co-sponsorships involving movie screening or gaming at the Cyber Cafe, please contact: Amie Runk Student Program Coordinator, Askew Student Life Center arunk@admin.fsu.edu (850) 644-4504
Center for Health Advocacy & Wellness http://chaw.fsu.edu •Sexual health •Power-based personal violence, including Green Dot University Counseling Center https://counseling.fsu.edu/ Rose Rezaei Asst. Director, CHAW rrezaei@fsu.edu (850) 645-4868 University Counseling Center counseling.fsu.edu • Mental health Refer to the Outreach & Presentation page and request a presentation. counseling.fsu.edu/outreach-presentations (850) 645-4868 Sustainable Campus sustainablecampus.fsu.edu • Environmentally friendly programming Elizabeth Swiman Director of Campus Sustainability eswiman@fsu.edu 850-645-0395
Center for Leadership & Social Change http://thecenter.fsu.edu •Community service •Cultural programming •ServScript Talk with your advisor to discuss who may be best to contact for your programming idea.
SGA Leader Guide 2018|51
• We believe that SGA offers students hands-on, experiential, outside of the classroom learning.
SGA STAFF
• We believe that advising the students of SGA is a situational process of challenge and support. • We believe that diversity of thoughts, ideas, and identities bring a richer, more educational dialogue to leadership and the campus community as a whole. • We believe that all students have the potential to serve, lead, advocate on behalf of their peers, create change, and be positive financial stewards of their funds.
The staff of the department of Student Government at Florida State University assist students in reaching their full potential. With a focus on leadership and identity development, belonging and inclusion, civic engagement and participation, and financial responsibility and stewardship, SGA staff advocate and support traditions, initiatives, and communities that benefit the student body.
• We believe that students learn through engaging in the leadership process, and that the limitless opportunities within SGA is a venue to practice that leadership and hone their skills.
Danielle Morgan Acosta, Ph. D. Director of Student Affairs dmacosta@fsu.edu (850) 644-1811 • • • •
SGA Policies Student Senate Executive Branch SGA General Questions
Carolyn Harris Assistant Director of Student Affairs cjharris@fsu.edu (850) 644-4850 • • • • •
Kim Dicks Business Manager of Student Affairs kdicks@fsu.edu (850) 644-6914 • • • •
SGA Accounting Policies Purchase and Travel Requests Financial Certification PAC & RTAC Da’Shaun Scott Student Program Coordinator dlscott@fsu.edu (850) 644-0072
• • • •
Hispanic/Latino Student Union Veterans Student Union Diversity & Inclusion Institute Scholarships Admin & Management
Leadership Institutes Class Councils Nole Central COGS Elections Mecia Lockwood Student Program Coordinator mclockwood@fsu.edu (850) 644-0939
• • • •
Black Student Union Asian American Student Union Bureau & Affiliate Outreach Works Study Employment Grace Wilson Student Program Coordinator Cwilson4@fsu.edu (850) 645-0908
• Pride Student Union • Women Student Union • Allies & Safe Zones Facilitation and Management
Mattie Durham SGA Administration Senate Program Assistant mdurham@fsu.edu (850) 644-1814
Carolyn Griffin Executive Branch Program Assistant cgriffin@fsu.edu (850) 644-0078 • • • •
Payroll Appointments Key & Swipe Access SGA Applications Executive Branch Assistance Ben Young Designer Web/Print byoung@fsu.edu (850) 644-0089
• • • •
Website Development and Maintenance Logo Design T-shirt Design ITS Liaison Whitney Brown COGS Program Associate wnbrown@fsu.edu (850) 644-6950
• COGS Procedures • Graduate Student Grant Funding • Graduate RSO Accounting Accounting Representative @fsu.edu (850) 644-0940 • Nole Central Student Accounts • Purchase and Travel Requests • Purchase Orders and Receipts Madeline Peña Women Student Union
Graduate Student Co-Advisor mpena@fsu.edu
• • • •
Senate Procedures Bills & Resolutions Time Sheet Management Payroll Processing Sarah Notley Media Specialist snotley@fsu.edu (850) 645-0160
• Print Design • Marketing Strategies • Student Publication Student Staff Rosalind Sapp Accounting Representative rsapp@fsu.edu (850) 644-7166 • Nole Central Student Accounts • Purchase and Travel Requests • Purchase Orders and Receipts Jacob Ellis
Freshman Leadership Institute Diversity & Inclusion Institute
Graduate Student Co-Advisor jjellis@fsu.edu Carson Banks
Transfer Leadership Institute Class Councils
Graduate Student Co-Advisor cbbanks@fsu.edu Ryan Hopely Student Senate
Destiny N. Washington
Graduate Student Co-Advisor rhopely@fsu.edu
Black Student Union
Graduate Student Co-Advisor dnwashington@fsu.edu
Valerie Luutran Asian-American Student Union
Beatriz Gutiérrez-Malagón
Graduate Student Co-Advisor vluutran@fsu.edu
Hispanic-Latino Student Union
Graduate Student Co-Advisor bmalagon@fsu.edu SGA Leader Guide 2018|53
ALLIES & SAFE ZONES
1,570+
Allies & Safe Zones is an ally development program to promote acceptance and support of Lesbian, Gay, Bisexual, Transgender, Queer, Questioning, Intersex, Asexual, Pansexual, and Two-Spirit-identifying (LGBTQ+) people. Allies & Safe Zones is coordinated through the offices of the Student Government Association at Florida State University and is offered regularly to the campus community. The program is open to all, regardless of orientation, identity, or expression.
101 • • • • •
Fri.September7th Wed.October3rd Mon.October22nd Fri.November2nd Thurs.December6th
9:00am-12:00pm 2:00pm-5:00pm 5:30pm-8:30pm 1:30pm-4:30pm 9:00am-12:00pm
SSB214 TrainingCenter209 BSUHouse SSB214 SSB214
200 Level
• 201: Trans Ally Wed. October 24th • 10:00 am - 12:00 pm • SSB 214 A two-hour training that will engage participants in understanding trans identities, gender variance, socialized gender expectations, intersex identities, and becoming allies to people with trans and other gender variant identities. • 202: Personal Identity Development Thurs. September 13th• 2:00 pm - 4:00 pm • SSB 214 A workshop that engages participants in exploring their own identity development as allies using identity development models, reflection tools, and interactive exercises. Identity development of LGBTQ+ individuals will also be discussed and examined using multi-media and discussion. • 203: Navigating the Holidays Wed. November 14th • 12:30 pm - 2:30 pm • SSB 214 A workshop that engages participants in understanding the dimensions of LGBTQ+ students’ experiences of going home for the holidays. This conversation-based workshop will include: dialogue regarding holiday dinner table discussions around religious beliefs and politics, navigating a nonsupportive environment, and resources for students unable to go home.
PARTICIPANTS*
133 13 SESSIONS
ACTIVE FACILITATORS
+ 93 SCHEDULED 1
2
3
4
41 REQUESTED 5
3
4
REPRESENTING 8 DEPARTMENTS
*Since 2013
97%
of participants agreed or strongly agreed that they obtained resources for further support and connection for LGBTQ+ students and community members.
“I liked how it was very open, positive, and understanding of people’s different levels of LGBTQ+ exposure.” “I liked the discussion-based learning. It was nice to learn from each other’s experiences opposed to a lecture style workshop.”
301
Interested in Professional Development and being part of the facilitator team? Ask us about Allies & Safe Zones 301: Train the Facilitator.
Dates/Times don’t work for you? Contact Allies & Safe Zones at safezone@admin.fsu.edu to schedule a 101 workshop for your department or organization.
Visit safezone.fsu.edu to register and for more information safezone.fsu.edu
5
FSUAlliesSafeZones @AlliesSafeZones
We believe no student should be harmed, demeaned and/or put at any safety risk while joining, during membership or after membership of any student organization, club, group or university entity. What is hazing? “Hazing is defined as any group or individual action or activity that endangers the mental or physical health or safety or which may demean, disgrace or degrade any person, regardless of location, intent or consent of participant(s). Although hazing is generally related to a person’s initiation or admission into or affiliation with, any group or organization, it is not necessary that a person’s initiation or continued membership is contingent upon participation in the activity, or that the activity was sanctioned or approved by the organization, for a charge of hazing to be upheld. The actions of active, associate, new and/or prospective members of an organization may be considered hazing.” – FSU Student Conduct Code
upholdfsu
#fsuhazingprevention
For more information about hazing hazing.fsu.edu To report hazing report.fsu.edu For a chance to win amazing prizes at the beginning of the fall semester, complete the hazing prevention training at fsu.prevent.zone
56 |SGA Leader Guide 2018
REPORT.FSU.EDU FLORIDA STATE UNIVERSITY
Florida State University’s report.fsu.edu is an easily accessible community information-sharing site where members of the campus community can report misconduct, concerning behaviors, discrimination, and many other situations to inform FSU’s administration. Each link asks for an incident occurrence and various other pieces of information that help administration investigate issues on campus. Reporting potentially harmful situations is everyone’s responsibility to keep our campus safe.
SGA Leader Guide 2018|57
SGA ADVISORS SGA advising looks a little different than what you may have seen through your involvement in RSOs and Greek organizations due to your responsibility, funding, and function on campus. SGA advisors and support staff work to ensure your success and help make you look good! Advisor responsibilities include: • Ensure compliance of Student Body Statutes, the Florida Administrative Code, State of Florida Statutes and Laws and the rules and regulations of Florida State
• Challenge and support students to live up to their potential and SGA expectations
• Help students interpret and apply rules and regulations to their structure, spending and activities.
• Ensure all SGA efforts and accomplishments are recognized and celebrated by campus leadership and partners
• Connect students to campus resources that can assist in their endeavors • Meet regularly (weekly or biweekly) with top leadership • Attend General Body Meetings and large programs and activities • Attend Executive Board meetings • Understand student development theory, identity development models, leadership development, historical context and organizational development
• Motivate and encourage leaders to get involved across campus
• Provide resources relevant to the advancement of the organization and student leaders • Inspire, empower, and educate student leaders to accomplish goals • Support educational goals and celebrate accomplishments • Maintain a high level of accountability with student leaders for decisions made and actions taken on behalf of SGA • Serve as positive reference for you (if you ask us in a timely fashion!)
Working with your Advisor • Help us Help You (keep us informed) • Set up a regular meeting time • Respond to emails/text/GroupMe • Don’t text after hours (in case of emergency, contact Danielle and Carolyn)
What expectations do you have for your advisor?
WE ARE HERE FOR YOU! Your advisors are here to make sure you are successful - academically, personally, and as an organization. Stop by their office for a chat, a question, or a snack!
“No matter what happens, or how bad it seems today, life does go on, andit will be better tomorrow.’ - Maya Angelou SGA Leader Guide 2018|59
True Colors True Colors is a model of personality identification that is easy to understand, remember, and apply. Essentially the model stems from the work of Isabel Brigs-Myers, Katherine Briggs and David Keirsey. A student of David Keirsey, Don Lowry, developed the True Colors system to facilitate a deeper understanding of people’s communication styles. His hope was to produce positive self-worth and self-esteem. The True Colors System was designed to promote a mental, emotional, and spiritual model that would increase the understanding of the SELF and others, which in turn would reduce the conflict. The idea is that once you learn the your color and the color of your co-workers or people you relate to on a daily basis, you will have a better understanding of how others may see you, and also why they behave the way they do. With the colors of Blue, Gold, Green and Orange –True Colors distills the elaborate concepts of personality theory into a user friendly, practical tool for fostering healthy productive relationships. True Colors has been utilized throughout corporations, education and therapeutic settings for over 25 years as a tool that improves communication, relationships, team-building, leadership, morale, and conflict resolution skills. By taking this test you will: • Learn how to create and sustain better relationships • Learn to appreciate the differences in others and respect them • Learn how to create instant rapport with the opposite sex • Learn to respond to others more appropriately, consciously, and compassionately • Maximize relationships through use of the True Color Personality Assessment Quiz Each color is associated with certain personality traits or behaviors. Everyone has some degree of each color, but one color is predominant. The following quiz will identify your color spectrum. Print out the following five pages. Follow the directions carefully and transfer your score to the score sheet. If you have two colors with the same score, you pick which one you think more accurately describes you. 60 |SGA Leader Guide 2018
How to Use the True Colors Personality Quiz Describe Yourself: In the boxes below are groups of word clusters printed horizontally in rows. Look at all the choices in the first box (A,B,C,D). Read the words and decide which of the four letter choices is most like you. Give that a “4”. Then rank order the next three letter choices from 3-1 in descending preference. You will end up with a box of four letter choices, ranked from “4” (most like you) to “1” (least like you). Continue this process with the remaining four boxes until each have a 4, 3, 2, and 1. Box 1 A _____
B _____
C _____
D _____
active opportunistic spontaneous
parental traditional responsible
authentic harmonious compassionate
versatile inventive competent
Box 2 E _____
F _____
G _____
H _____
curious conceptual knowledgeable
unique empathetic communicative
practical sensible dependable
competitive impetuous impactful
Box 3 I _____
J _____
K _____
L _____
loyal conservative organized
devoted warm poetic
realistic open-minded adventuresome
theoretical seeking ingenious
Box 4 M _____
N _____
O _____
P _____
concerned procedural cooperative
daring impulsive fun
tender inspirational dramatic
determined complex composed
Box 5 Q _____
R _____
S _____
T _____
philosophical principled rational
vivacious affectionate sympathetic
exciting courageous skillful
orderly conventional caring
A,H,K,N,S
orange = ____________
B,G,I,M,T
gold = ____________
C,F,J,O,R
BLUE
D,E,L,P,Q
green = ____________
= ____________
SGA Leader Guide 2018|61
Blue
I need to feel unique and authentic Enthusiastic, Sympathetic, Personal I look for meaning and significance in life Warm, Communicative, Compassionate I need to contribute, to encourage, and to care Idealistic, Spiritual, Sincere I value integrity and unity in relationships Peaceful, Flexible, Imaginative I am a natural romantic, a poet, a nurturer In childhood… • I was extremely imaginative and found it difficult to fit into the structure of school life • I reacted with great sensitivity to discordance or rejection and sought recognition • I responded to encouragement rather than competition. In relationships… • I seek harmonious relationships. • I am a true romantic and believe in drama, warmth, and empathy to all relationships • I enjoy the symbols of romance such as flowers, candlelight, and music and cherish the small gestures of affection At work… • I have a strong desire to influence others so they may lead more significant lives • I often work in the arts, communication, education, and helping professions. • I am adept at motivating and interacting with others. Leadership Style… • Expects others to express views • Assumes “family spirit” • Works to develop others’ potential • Individuals oriented • Democratic, unstructured approach • Encourages change VIA human potential • Change time allows for sense of security • Expects people to develop their potential Symptoms of a bad day… • Attention-getting misbehaving • Lying to save face • Withdrawal • Fantasy, day-dreaming, and going into a trance • Crying and depression • Passive resistance • Yelling and screaming
62 |SGA Leader Guide 2018
Gold
I need to follow rules and respect authority Loyal, Dependable, Prepared I have a strong sense of what is right and wrong in life Thorough, Sensible, Punctual I need to be useful and belong Faithful, Stable, Organized I value home, family, and tradition Caring, Concerned, Concrete I am a natural preserver, a parent, a helper In childhood… • I wanted to follow the rules and regulations of the school. • I understood and respected authority and was comfortable with academic routine • I was the easiest of all types of children to adapt to the education system. In relationships… • I am serious and tend to have traditional, conservative views of both love and marriage • I enjoy others who can work along with me, building secure, predictable relationship together • I demonstrate admiration through the practical things I do for the ones I love. At work… • I provide stability and can maintain organization. • My ability to handle details and to work hard makes me the backbone of many organizations • I believe that work comes before play, even if I must work overtime to complete the task Leadership style… • Expects punctuality, order, loyalty • Assumes “right” way to do things • Seldom questions tradition • Rules oriented • Detailed/thorough approach - threatened by change • Prolonged time to initiate any change • Expects people to “play” their roles Symptoms of a bad day… • Complaining and self-pity • Anxiety and worry • Depression and fatigue • Psychosomatic problems • Malicious judgments about yourself or others • Herd mentality exhibited in blind following of leaders • Authoritarianism and phobic reactions
Orange
I act on a moment’s notice Witty, Charming, Spontaneous I consider life a game, here and now Impulsive, Generous, Impactful I need fun, variety, stimulation, and excitement Optimistic, Eager, Bold I value skill, resourcefulness, and courage Physical, Immediate, Fraternal I am a natural trouble-shooter, performer, competitor In childhood… • Of all types of children, I had the most difficult time fitting into academic routine. • I learned by doing and experiencing rather than by listening and reading. • I needed physical involvement in the learning process and was motivated by my own natural competitive nature and sense of fun. In relationships… • I seek a relationship with shared activities and interests. • I like to explore new ways to energize the relationship. • I need to be bold and thrive on physical contact. • I enjoy giving extravagant gifts that bring obvious pleasure to special people in my life. At work… • I am bored and restless with jobs that are routine and structured. • I am satisfied in careers that allow me independence and freedom, while utilizing my physical coordination and my love of tools. • I view any kind of tool as an extension of myself. • I am a natural performer. Leadership style… • Expects quick action • Works in the here and now • Performance oriented • Flexible approach • Welcomes change • Expects people to “make it fun” Symptoms of a bad day… • Rudeness and defiance • Breaking the rules intentionally • Running away and dropping out • Use of stimulants • Acting out boisterously • Lying and cheating • Physical aggressiveness
Green
I seek knowledge and understanding Analytical, Global, Conceptual I live by my own standards Cool, Calm, Collected I need explanation and answers Inventive, Logical, Perfectionist I value intelligence, insight, fairness, and justice Abstract, Hypothetical, Investigative I am a natural non-conformist, a visionary, a problem solver In childhood… • I appeared to be older than my years and focused on my greater interests, achieving in subjects that were mentally stimulating. • I was impatient with drill and routine, questioned authority, and found it necessary to respect teachers before I could learn from them In relationships… • I prefer to let my head rule my heart. • I dislike repetition, so it is difficult for me to continuously express feeling. I believe that once feelings are stated, they are obvious to others. • I am uneasy when my emotions control me; I want to establish a relationship, leave it to maintain itself, and turn my energies to my studies, work or other interests. At work… • I am conceptual and an independent thinker. For me, work is play. • I am drawn to constant challenge in careers, and like to develop models, explore ideas, or build systems to satisfy my need to deal with innovation. • Once I have perfected an idea, I prefer to move on, leaving the project to be maintained and supported by others. Leadership style… • Expects intelligence and competence • Assumes task relevancy • Seeks ways to improve systems • Visionary • Analytical • Encourages change for improvement • Constantly “in process” of change • Expects people to follow through Symptoms of a bad day… • Indecisiveness • Refusal to comply or cooperate; the silent treatment • Extreme aloofness and withdrawal • Snobbish, put-down remarks, and sarcasm • Perfectionism due to severe performance anxiety • Highly critical attitudes toward yourself or others SGA Leader Guide 2018|63
What’s Your Conflict Management Style? Instructions: Listed below are 15 statements. Each statement provides a possible strategy for dealing with a conflict. Give a numerical value as follows for each statement. 1 - Always
2 - Very Often
3 - Sometimes
4 - Not Very Often
5 - Rarely, if ever
Don’t answer as you THINK you should, but as you ACTUALLY BEHAVE! ________ a. I argue my case with peers, colleagues, and coworkers to demonstrate the merits of the position I take. ________ b. I try to reach compromises through negotiation. ________ c. I attempt to meet the expectations of others. ________ d. I seek to investigate issues with others in order to find solutions that are mutually acceptable. ________ e. I am firm in my resolve when it comes to defending my side of the house. ________ f. I try to avoid being singled out, keeping conflict with others to myself. ________ g. I uphold and carry through my solutions to problems. ________ h. I compromise in order to reach solutions. ________ i. I keep track of important information from others so that problems can be solved together. ________ j. I avoid discussing my differences with others. ________ k. I try to accomodate the wishes of my peers and colleagues. ________ l. I seek to bring everyone’s concerns out into the open in order to resolve disputes in the best possible way. ________ m. I put forward the middle position or option in an effort to compromise the break deadlocks. ________ n. I accept the recommendations of colleagues, peers, and coworkers. ________ o. I avoid hard feelings by keeping my disagreements with others to myself. 64 |SGA Leader Guide 2018
Scoring: The 15 statements you just read are listed below under ďŹ ve categories. Each category contains the letters of three statements. Record the number you placed next to each statement. Calculate the total under each category.
Style
Total
Competing/ Forcing Shark
a.
e.
g.
Collaborating Owl
d.
i.
l.
Avoiding Turtle
f.
j.
o.
Accomodating Teddy Bear
c.
k.
n.
Compromising Fox
b.
h.
m.
Dominant Style (Lowest Score): __________________________ Backup Style (Second Lowest): __________________________ I’m so TOTALLY NOT (Highest Score): ____________________
SGA Leader Guide 2018|65
Conflict Animals COMPETITION
• When quick, decisive action is important, such as emergencies, or it is important to have it your own way • If the decision is correct, a better decision without compromise can result
USES
• When conflict involves personal differences that are difficult to change. • When fostering intimate or supportive relationships is not critical • When others are likely to take advantage of noncompetitive behavior. • When unpopular decisions need to be implemented
COLLABORATION
• To find a solution that integrates both sets of concerns, as they are both important • When learning and trying to merge different perspectives • When commitment and buy-in is needed to implement a solution • When hard feelings have been interfering with an interpersonal, working relationship • When time is not a concern • Owls value their goals and relationships and work to find solutions that are agreeable to all sides, requires lots of communication and sometimes a lot of time!
AVOIDING
• When the issue or relationship is unimportant • Innappropraite time, place, or feelings are escalated • When someone else can resolve the conflict more effectively • When you have little chance of satisfying your concerns (e.g. someone’s basic personality) • When confrontation will hurt a working relationship • When disruption outweighs benefit or conflict resolution • When gathering information is more important than an immediate decision. • When time constraints demand a delay
• Sharks focus more on goals than on
• Turtles may withdraw in conflict, sometimes
relationships, they feel comfortable advocating
holding onto issues so as to not rock the boat, or
for their position and like to win
noticing when an issue cannot be solved in the
DANGERS OF INNAPPROPRIATE USE
moment.
• May weaken relationships if it is perceived that you won and the other person lost • May breed hostility and resentment from others • You receive less input and ideas from others. • Others may not “buy-in” and sabotage the decision.
66 |SGA Leader Guide 2018
• May waste time and energy on issues that are not important • As the process can take longer it may frustrate some people
• Conflict may fester until it escaltes • The relationship remains superficial • Conflicts remain unresolved.
Conflict Animals ACCOMODATION
• When mutually exclusive goals prevent collaboration • To achieve temporary settlements to complex issues • As a backup mode when collaboration
USES
or competition is unsuccessful • When important/complex issues leave no clear or simple solutions
COMPROMISE
• Nobody really gets what they want or need, the focus becomes what you did not manage to get regarding needs/wants • Problems reoccur as they were not fully explored and resolutions found that truly work for those involved. • Foxes focus on goals and relationships, and are helpful when solving complex problems and making sure everyone feels heard.
• When all conflicting people are equal in power and have strong interests in different solutions. • Teddy Bears have an emphasis on human relationships and may sooth others and give into their ideas to keep
DANGERS OF INNAPPROPRIATE USE
harmony.
• To build the relationship • When the issue is relatively unimportant to you, but important to the other person. • When preserving harmony and avoiding disruption are especially important • When time is limited or when harmony and stability are valued.
• Your needs are not met • You may begin to feel taken advantage of and resentful • Giving in my not be productive.
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Notes
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Notes
70 |SGA Leader Guide 2018
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STUDENT GOVERNMENT ASSOCIATION