SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT
3/31/2015
QUARTERLY FINANCIAL REPORT A financial summary of the first three months of 2015
SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT
SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT FIRST QUARTER 2015
EXECUTIVE SUMMARY INTRODUCTION The following quarterly financial report provides an analysis of the first three months of the 2015 calendar year. The information contained in this report is based on unaudited budgetary financial statements and excludes adjustments that may be required by the County’s auditors at a later date. This report provides a summary of revenues and expenditures of the County for the first three months of the calendar year of 2015. Comparative analysis will also be provided for the major revenue and expenditure categories including comparisons to budgeted and prior year amounts for the same time period.
REVENUE HIGHLIGHTS This section will show revenues received by the County during the first three months of 2015. These revenues will be compared to the budgeted amount for the same time period and the amount received during the prior year for the same time period. Shawnee County received total revenue of $48,395,180 during the first three months of 2015. This represents 0.89% over the budgeted amount for this period.
TOTAL YEAR-TO-DATE REVENUE Other Revenue
$50,000,000 $40,000,000
Other Taxes
$30,000,000 $20,000,000
Property Taxes
$10,000,000 $-
YTD BUDGET PRIOR YTD $48,395,180 $47,969,116 $47,816,711
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SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT
Ad Valorem Taxes Ad Valorem Tax is the largest single revenue source available to Kansas Counties. This revenue is derived from taxes levied on real property, personal property and state assessed property. The Shawnee County Appraiser’s office values real and personal property and the State of Kansas assigns values to state assessed property such as utilities. Ad Valorem Taxes represented approximately 68% of the County’s revenue in 2014. The largest portion of Ad Valorem taxes are received in January and June when real estate taxes are distributed to the taxing authorities.
Other Taxes Other taxes include the following: $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $-
YTD $41,472,933
BUDGET $41,173,131
PRIOR YTD $40,474,576
• • • • • • • •
Motor Vehicle Tax RV Tax Special Assessments Local Alcohol Liquor Tax Highway Tax Franchise Tax 1620 Truck Tax Other Misc. Taxes
Other Revenue Other revenue includes the following: •
•
•
Property Related Fees such as Mortgage Registration Tax, Register of Deeds filing fees, Zoning Fees, Planning Fees Charges for Services including Parks and Recreation fees, Detention Facility Care of Prisoner fees, Sheriff process fees, County Officer Fees and other miscellaneous fees Miscellaneous other revenue
$5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $-
YTD $3,763,080
BUDGET $3,638,081
PRIOR YTD $4,308,839
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SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT
EXPENDITURE HIGHLIGHTS Expenditures for the County total $24,689,992 which is approximately 3.08% under budget for the first three months of 2015. The year-to-date expenditures are also $79,543 or 0.32% less than the expenditures for this period last year.
The following information shows Shawnee County First Quarter expenditures by category. EXPENDITURES BY CATEGORY CATEGORY
PUBLIC SAFETY PUBLIC HEALTH ADMIN. SERVICES PUBLIC WORKS PARKS & REC DEBT SERVICE
YTD $24,689,992 $
$
10,491,000 $ 3,595,462 3,481,768 2,398,173 3,584,760 1,138,829 24,689,992 $
BUDGET $25,475,173 11,048,757 $ 3,614,411 3,572,001 2,459,341 3,641,835 1,138,829 25,475,173 $
PRIOR YTD $24,769,535 10,453,207 $ 3,381,342 3,292,131 2,474,687 3,875,691 1,292,477 24,769,535 $
YTD BUDGET VARIANCE
YTD VARIANCE TO PRIOR YTD
(557,756) $ (18,948) (90,233) (61,168) (57,076) (785,181) $
37,793 214,121 189,637 (76,514) (290,932) (153,648) (79,543)
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SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT
This pie chart displays the expenditure categories based on their percentage of total County Expenditures.
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SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT
MARCH 2015 YEAR-TO-DATE EXPENDITURES BY DEPARTMENT DEPARTMENT ADMINISTRATIVE SERVICES GENERAL EXPENSES CONTINGENCY CAPTIAL OUTLAY AUDIT FINANCE BOARD OF COUNTY COMMISSIONERS COUNSELOR COUNTY CLERK ELECTIONS FACILITIES MANAGEMENT HUMAN RESOURCES INFORMATION TECHNOLOGY TREASURER TOTAL - ADMINISTRATIVE SERVICES PUBLIC SAFETY DEPARTMENT OF CORRECTIONS DISTRICT ATTORNEY DISTRICT COURTS DRUG COURT EMERGENCY MANAGEMENT SAFE STREETS SHERIFF TOTAL - PUBLIC SAFETY PUBLIC WORKS APPRAISER PLANNING DEPARTMENT PUBLIC WORKS REGISTER OF DEEDS TOTAL - PUBLIC WORKS PUBLIC HEALTH AMBULANCE ANIMAL SHELTER COMMUNITY RESOURCES CONSERVATION DISTRICT CORONER HEALTH AGENCY HEALTHACCESS EXTENSION COUNCIL MENTAL HEALTH - VALEO MENTAL RETARDATION - TARC SERVICE PROGRAMS FOR THE ELDERLY SOCIAL SERVICE GRANTS TOTAL - PUBLIC HEALTH PARKS & RECREATION EXPOCENTRE FAIR ASSOCIATION PARKS & RECREATION NOXIOUS WEEDS TOTAL - PARKS & RECREATION DEBT SERVICE BOND DEBT SERVICE COP DEBT SERVICE TOTAL - DEBT SERVICE TOTAL
2015 YTD
YTD BUDGET
2014 YTD
648,562 1,000,000 129,774 75,982 161,765 222,799 283,603 139,157 57,173 653,752 109,200
690,030 1,000,000 145,904 77,530 158,374 237,312 179,376 150,640 64,262 748,082 120,491
642,568 1,000,000 120,173 70,832 143,756 214,010 231,760 57,825 695,272 115,935
3,481,768
3,572,001
3,292,131
5,186,844 978,189 517,219 15,000 64,966 5,000 3,723,782
5,372,979 1,026,378 606,213 15,000 79,153 5,000 3,944,034
5,195,448 956,086 532,131 15,000 64,864 5,000 3,684,678
10,491,000
11,048,757
10,453,207
431,468 66,197 1,842,097 58,410
443,005 92,132 1,869,561 54,642
406,468 69,154 1,947,892 51,173
2,398,173
2,459,341
2,474,687
372,649 58,100 16,533 20,000 127,064 1,085,798 50,000 276,756 763,256 437,843 291,500 95,966
378,900 53,797 16,533 20,000 140,064 1,085,798 50,000 276,756 763,256 437,843 295,500 95,966
219,450 50,088 16,533 20,000 108,612 1,085,798 61,250 276,756 763,256 437,843 270,792 70,966
3,595,462
3,614,411
3,381,342
899,909 30,000 2,583,138 71,713
859,980 30,000 2,688,570 63,285
748,923 30,000 3,051,457 45,311
3,584,760
3,641,835
3,875,691
613,511 525,318
613,511 525,318
653,475 639,002
1,138,829
1,138,829
1,292,477
24,689,992
25,475,173
24,769,535
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SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT
GENERAL FUND BALANCE The General Fund is the primary operating fund of the County. It accounts for the financial resources of the general government, except those required to be accounted for separately. The General Fund is also used to account for payments made for principal and interest on general long-term debt of the County. The General Fund Balance represents the unencumbered balance of general operating funds on a budgetary basis. Bond rating services generally recommend a general fund balance of 18-20% of budgeted expenditures to present a healthy level of reserves. It is the goal of the Board of County Commissioners to steadily increase this balance to the recommended level. This chart shows the actual general fund balance at the end of years 2003-2014 and the estimated balance at the end of years 2015-2016. The target minimum is shown at 19% of budgeted expenditures.
General Fund Reserves 25,000,000 20,000,000 15,000,000
Reserves
10,000,000 Target Minimum
5,000,000 -
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Est Est 2015 2016
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