September 30, 2016 Quarterly Financial Report

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

9/30/2016

QUARTERLY FINANCIAL REPORT A financial summary of the first nine months of 2016

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT THIRD QUARTER 2016

EXECUTIVE SUMMARY INTRODUCTION The following quarterly financial report provides an analysis of the first nine months of the 2016 calendar year. The information contained in this report is based on unaudited budgetary financial statements and excludes adjustments that may be required by the County’s auditors at a later date.

This report provides a summary of revenues and expenditures of the County for the first nine months of the calendar year of 2016. Comparative analysis will also be provided for the major revenue and expenditure categories including comparisons to budgeted and prior year amounts for the same time period.

REVENUE HIGHLIGHTS This section will show revenues received by the County during the first nine months of 2016. These revenues will be compared to the budgeted amount for the same time period and the amount received during the prior year for the same time period. Shawnee County received total revenue of $95,607,932 during the first nine months of 2016. This represents 1.0% over the budgeted amount for this period.

$100,000,000 Other Revenue

$80,000,000 $60,000,000

Other Taxes

$40,000,000 $20,000,000 $-

2016 YTD $95,607,932

BUDGET YTD $94,605,082

2015 YTD $95,216,223

Property Taxes

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SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

Ad Valorem Taxes Ad Valorem Tax is the largest single revenue source available to Kansas Counties. This revenue is derived from taxes levied on real property, personal property and state assessed property.

The Shawnee County Appraiser’s office values real and personal property and the State of Kansas assigns values to state assessed property such as utilities.

Ad Valorem Taxes represented approximately 72% of the County’s revenue in 2015.

$80,000,000 $60,000,000 $40,000,000 $20,000,000 $-

2016 YTD $74,287,209

BUDGET YTD $74,559,479

2015 YTD $72,611,594

The largest portion of Ad Valorem taxes are received in January and June when real estate taxes are distributed to the taxing authorities.

Other Taxes Other taxes include the following:

$80,000,000

• • • • • • • •

$60,000,000 $40,000,000 $20,000,000 $-

2016 YTD $74,287,209

BUDGET YTD $74,559,479

2015 YTD $72,611,594

Motor Vehicle Tax RV Tax Special Assessments Local Alcohol Liquor Tax Highway Tax Franchise Tax 1620 Truck Tax Other Misc. Taxes

Other Revenue Other revenue includes the following: •

•

•

Property Related Fees such as Mortgage Registration Tax, Register of Deeds filing fees, Zoning Fees, Planning Fees Charges for Services including Parks and Recreation fees, Detention Facility Care of Prisoner fees, Sheriff process fees, County Officer Fees and other miscellaneous fees Miscellaneous other revenue

$15,000,000 $10,000,000 $5,000,000 $-

2016 YTD $13,212,524

BUDGET YTD $12,037,296

2015 YTD $13,297,067

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SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

EXPENDITURE HIGHLIGHTS Expenditures for the County total $73,039,071 which is approximately 2.07% under budget for the first nine months of 2016. The year-to-date expenditures are also $631,737 or 0.87% more than the expenditures for this period last year.

DEBT SERVICE

$80,000,000 $70,000,000

PARKS, REC & EXPO PUBLIC WORKS

$60,000,000 $50,000,000 $40,000,000 $30,000,000

ADMIN. SERVICES

$20,000,000 $10,000,000 $0

YTD $73,039,071

BUDGET YTD $75,111,545

PUBLIC HEALTH

PRIOR YTD $72,407,334

The following information shows Shawnee County expenditures by category.

CATEGORY

PUBLIC SAFETY PUBLIC HEALTH

YTD $73,039,071 $

29,714,020

BUDGET YTD $75,111,545 $

7,860,225

31,029,169

PRIOR YTD $72,407,334 $

7,860,089

29,877,770

ADMIN. SERVICES

7,940,194

7,871,446

7,811,468

6,460,615

6,455,479

6,486,698 11,801,533

PARKS, REC & EXPO

10,988,909

11,758,096

10,075,108

10,137,266

$ 73,039,071

$

75,111,545

$

8,501,334

PUBLIC WORKS DEBT SERVICE

YTD BUDGET VARIANCE

7,928,531

$

72,407,334

$

YTD VARIANCE TO PRIOR YTD

(1,315,149) $ 136 68,748 5,136 (769,187) (62,158) (2,072,474) $

(163,750) (641,109) 128,726 (26,083) (812,624) 2,146,577 631,737

This pie chart displays the expenditure categories based on their percentage of total County Expenditures.

PUBLIC HEALTH 14%

ADMIN. SERVICES 12%

PUBLIC WORKS 9% PARKS, REC & EXPO 17%

PUBLIC SAFETY 45%

DEBT SERVICE 3%

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SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

GENERAL FUND BALANCE The General Fund is the primary operating fund of the County. It accounts for the financial resources of the general government, except those required to be accounted for separately. The General Fund is also used to account for payments made for principal and interest on general long-term debt of the County.

The General Fund Balance represents the unencumbered balance of general operating funds on a budgetary basis.

Bond rating services generally recommend a general fund balance of 18-20% of budgeted expenditures to present a healthy level of reserves. It is the goal of the Board of County Commissioners to steadily increase this balance to the recommended level.

This chart shows the actual general fund balance at the end of years 2003-2015 and the estimated balance at the end of 2016. The target minimum is shown at 19% of budgeted expenditures.

General Fund Reserves 35,000,000 30,000,000 25,000,000 Reserves

20,000,000 15,000,000

Target Minimum

10,000,000 5,000,000 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Est 2016

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