Snco qtrly financial report 6 30 14

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

6/30/2014

QUARTERLY FINANCIAL REPORT A financial summary of the first six months of 2014

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT SECOND QUARTER 2014 INTRODUCTION The following quarterly financial report provides an analysis of the first six months of the 2014 calendar year. The information contained in this report is based on unaudited budgetary financial statements and excludes adjustments that may be required by the County’s auditors at a later date.

This report provides a summary of revenues and expenditures of the County for the first six months of the calendar year of 2014. Comparative analysis will also be provided for the major revenue and expenditure categories including comparisons to budgeted and prior year amounts for the same time period.

REVENUE HIGHLIGHTS This section will show revenues received by the County during the first six months of 2014. These revenues will be compared to the budgeted amount for the same time period and the amount received during the prior year for the same time period.

Shawnee County received total revenue of $86,251,276 during the first six months of 2014. This represents 4.08% over the budgeted amount for this period.

Page 1

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

Ad Valorem Taxes Ad Valorem Tax is the largest single revenue source available to Kansas Counties. This revenue is derived from taxes levied on real property, personal property and state assessed property. The Shawnee County Appraiser’s office values real and personal property and the State of Kansas assigns values to state assessed property such as utilities. Ad Valorem Taxes represented approximately 65% of the County’s revenue in 2013.

The largest portion of Ad Valorem taxes are received in January and June when real estate taxes are distributed to the taxing authorities.

Special Assessments Special Assessments are amounts assessed on real property for special projects that benefit the neighborhood. Projects that might result in special assessments include sewer and water system improvements, installation or improvements to roads and sidewalks and installation of public utilities.

Special assessments are most common on new land developments.

Other Taxes Other taxes include the following:       

Motor Vehicle Tax RV Tax Local Alcohol Liquor Tax Highway Tax Franchise Tax 1620 Truck Tax Other Misc. Taxes

Page 2

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

Other Revenue Other revenue includes the following: 





Property Related Fees such as Mortgage Registration Tax, Register of Deeds filing fees, Zoning Fees, Planning Fees Charges for Services including Parks and Recreation fees, Detention Facility Care of Prisoner fees, Sheriff process fees, County Officer Fees and other miscellaneous fees Miscellaneous other revenue

EXPENDITURE HIGHLIGHTS Expenditures for the County total $43,994,595which is approximately 3.44% under budget for the first six months of 2014. The year-to-date expenditures are also $5,127,392 or 10.44% less than the expenditures for this period last year.

Page 3

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

The following information shows Shawnee County expenditures for the first half of 2014 by category.

EXPENDITURES BY CATEGORY CATEGORY Public Safety, Judicial & Emergency Services Public Works Public Health & Human Services Recreation & Culture Debt Service Operational Services Total Expenditures

2014 YTD $

$

19,995,432 $ 3,089,758 4,577,753 8,061,564 1,292,577 6,977,510 43,994,595 $

BUDGET 20,421,276 $ 3,080,128 4,577,753 8,453,736 1,411,631 7,617,519 45,562,043 $

2013 YTD 20,426,104 $ 3,310,513 6,571,577 9,211,580 1,604,746 7,997,467 49,121,987 $

ACTUAL TO BUDGET

ACTUAL TO 2013

(425,843) $ 9,630 1 (392,173) (119,055) (640,010) (1,567,449) $

(430,672) (220,755) (1,993,824) (1,150,016) (312,169) (1,019,957) (5,127,392)

This pie chart displays the expenditure categories based on their percentage of total County Expenditures

Page 4

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

JUNE 2014 YEAR-TO-DATE EXPENDITURES BY DEPARTMENT DEPARTMENT ALLOCATIONS DETENTION FACILITY SHERIFF PARKS & REC PUBLIC WORKS DISTRICT ATTORNEY CAPITAL OUTLAY INFORMATION TECHNOLOGY GENERAL EXPENSE - All other GENERAL EXPENSE - COPs DEBT SERVICE CONTINGENCY APPRAISER AUDIT FINANCE BOARD COUNTY COMMISSIONERS COUNSELOR COUNTY CLERK COURTS ELECTIONS EMERGENCY MANAGEMENT HUMAN RESOURCES MEDICAL EXAMINER NOXIOUS WEEDS PLANNING DEPARTMENT REGISTER OF DEEDS TREASURER Grand Total

2014 YTD 6,740,107 9,746,249 6,882,274 6,904,680 3,089,758 1,734,499 1,000,000 1,321,700 1,003,044 639,102 653,475 748,310 218,504 132,207 262,802 400,562 976,266 524,839 120,608 108,896 219,810 126,051 129,466 95,993 215,395 43,994,595

BUDGET YTD 6,603,747 9,705,828 7,047,352 7,441,223 3,080,128 1,776,637 1,000,000 1,337,805 1,257,818 633,844 777,787 250,000 747,534 240,005 140,788 284,926 392,397 1,235,873 604,741 112,037 110,872 180,446 111,662 199,081 102,401 187,110 45,562,043

2013 YTD 8,996,302 9,631,013 7,033,053 8,206,888 3,310,513 1,641,522 1,000,000 1,418,393 1,826,441 884,910 719,836 747,589 227,830 143,085 274,823 410,151 1,094,604 455,886 135,760 116,896 179,149 193,222 181,081 110,185 182,855 49,121,987

Page 5

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

GENERAL FUND BALANCE The General Fund is the primary operating fund of the County. It accounts for the financial resources of the general government, except those required to be accounted for separately. The General Fund is also used to account for payments made for principal and interest on general long-term debt of the County.

The General Fund Balance represents the unencumbered balance of general operating funds on a budgetary basis.

Bond rating services generally recommend a general fund balance of 18-20% of budgeted expenditures to present a healthy level of reserves. It is the goal of the Board of County Commissioners to steadily increase this balance to the recommended level.

This chart shows the General Fund Balance at the end of years 2003-2013. The recommended level is shown as 19% of expenditures.

GENERAL FUND BALANCE $20,000,000 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000

General Fund 19% of Budget

$2,000,000 $-

Page 6