Bayer India Case Study

re-imagining collaboration Creating collaboration focused infrastructure at Bayer As closer coordination between global and India offices has become increasingly critical, Bayer wanted to place the latest meeting and collaboration technologies at the disposal of their teams. The new Thane office complex (Bayer House) and the factory in Vapi, Gujarat were identified for implementing these solutions.

The Challenge Bayer, is one of the world's leading innovators in agricultural sciences and conducts research into new technologies to increase agricultural productivity and improve future food security.

Actis was approached to help when Bayer decided to move teams from different locations to their new Thane corporate offices.

The project involved creating and integrating several Meeting rooms, Conference rooms, Training rooms and Boardrooms across multiple floors of the building.

Bayer also wanted to have collaboration, meeting and training facilities for use by staff at the Vapi Factory location.

At Thane, a dedicated Collaboration Level (on the 6th floor) was envisaged to put the latest meeting and collaboration technologies at the disposal of their entire team.

creating dedicated collaboration infrastructure

The Solution The Professional Services Group at Actis deployed an integrated collaboration solution at Bayer, Thane. Multiple Focus rooms (one on each floor) have been created for small group meetings. In addition, Bayer has converted their 6th floor into a dedicated Collaboration Level with Meeting rooms, 10-seater Conference Rooms, 14–seater U–shaped room, Training rooms, Boardrooms, and a 15–seater O–shaped Conference room.

Actis has set up all the rooms with full digital (IP-based CAT5) data and control infrastructure featuring the latest XTP Solutions from Extron.

15-seater O-shaped Conference room

This helps eliminate the need for multiple types of cabling and simplifies both the installation and maintenance processes considerably.

The 2 Boardrooms and 2 Training rooms also work in “combined mode” to create a single large Town-hall type space for larger meetings or special events. When used individually, these Boardrooms and Training rooms are ideal for smaller groups to collaborate and learn. All 4 rooms that make up the Town-hall are centrally controlled via a common controller.

A special Round-table Conference Room was designed for better one-onone interactions with everybody in the room, and has 4 x 46” LED displays for viewing presentations.

14-seater U-shaped Conference room

The Solution Bayer has also created Meeting rooms and a Video Conferencing room at its Vapi Factory facility – which allows better interaction with the Thane Head Office. This is part of an initiative to adopt collaboration and learning technology throughout the organisation. The Video Conferencing room has a 65" wall-mounted LED display and convenient connectivity interfaces for use of different types of presentation equipment.

Video Conferencing Room – Vapi Factory

There also is a Training room at the Vapi factory, which is frequently used by both the factory and administrative teams. High-brightness projectors and high-clarity audio systems ensure better trainer-trainee interactions.

An iPad based Crestron control system also allows management of the environment – lighting, cooling and audio-visual equipment inside the room.

Training Room – Vapi Factory

Multi-purpose space: Town Hall/Training room

Digital Signage in Reception area

Room Scheduling System

Multi-purpose space: Boardroom section

15-seater O-Shaped Conference room

14-seater U-Shaped Video Conferencing room

Multiple Focus rooms (on each floor)

10-seater Meeting rooms

Lounge Area on 9th Floor

Video Conferencing room at Bayer Vapi

12-seater Meeting room at Bayer Vapi

Training room / Gurukul at Bayer Vapi

Meeting room at Bayer Vapi

The Result Bayer was looking to improve collaboration across the entire organisation and ensure that meeting spaces were well integrated for smoother management at all times.

The result was a unique office building, which provides access to the best collaboration technologies on every floor and for groups of almost any size and is also connected to similar facilities at the Vapi factory.

Actis has helped us to get the AV project done within given frame of time.

We can rely on the solution provided by Actis and this will also enable us to work in the future where AV is concerned.

Jagannath Patil Head - IT Operations, Bayer, Thane

I would like to thank the entire Actis team immensely for their kind support in successful opening of Bayer House in such a short span of time.

Your team have worked beyond working hours to get this work done.

Kunal Padwal IT Manager, Bayer, Thane

Good job done by the Actis Team... Keep it up!

Rahul Singh IT Manager, Bayer, Vapi

re-imagining collaboration

Actis Technologies Pvt. Ltd. Head Office: Phone +91 22 3080 8000 E-mail contact@actis.co.in ahmedabad bangalore chennai delhi gurgaon hyderabad jaipur mumbai pune

www.actis.co.in