CCLA Application Guide 2014

City Climate Leadership Awards by

CITY CLIMATE LEADERSHIP AWARDS 2014 Application Guide 2014

www.cityclimateleadershipawards.com

2014 APPLICATION GUIDE About the City Climate Leadership Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Organisers ....................................................................................................................................... 3 Purpose of the City Climate Leadership Awards ............................................................................. 3 Award Categories ............................................................................................................................ 4

Nomination Process (2014) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Rules and Eligibility............................................................................................................ 7 Which cities can be nominated for Awards 2014? ........................................................... 7 Who can submit applications? ........................................................................................ 7 Awards Assessment & Selection Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Awards Jury ....................................................................................................................... 8 Awards Assessment Criteria ............................................................................................. 8 How to apply? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Complete The Application ................................................................................................ 10 Important Deadlines ........................................................................................................ 10 Application Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Terms and conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Frequently Asked Questions (FAQ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Eligibility .......................................................................................................................... 12

Filling out the application form........................................................................................ 12 Timeline ........................................................................................................................... 13 City Climate Leadership Award Conference and Ceremony .............................................. 13 Terms and conditions ....................................................................................................... 13 Useful terms ..................................................................................................................... 14

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About the City Climate Leadership Awards The C40 & Siemens City Climate Leadership Awards provides global recognition to cities that are demonstrating climate action leadership.

The Awards program aims to: • • •

Ensure that cities demonstrating true leadership in addressing climate change are globally recognized Enhance knowledge exchange between C40 Cities and beyond Enable dialogue on global scale and networking opportunities

For the 2013 inaugural Awards, projects from around the world were nominated. 29 cities representing a total of 37 projects across the 10 categories were shortlisted as finalists. The ten winners were announced in September 2013 at the Crystal in London. In a series of workshops, participants shared lessons from all initiatives profiled by the 29 shortlisted cities.

The 2014 C40 and Siemens City Climate Leadership Awards was launched in January 2014 and the winners will be announced in September 2014. The second edition of this world-wide awards programme specifically aims to reward best practices not only from well recognized leaders, but also hidden champions and less known innovators.

The 2014 Cities Climate Leadership Awards will give cities: • • • •

Prestigious recognition at the C40 & Siemens Awards Ceremony in September 2014 attended by Mayors, senior city officials, and international climate leaders.

Extensive global media coverage for the cites and their projects (2013 coverage) A report for each winning city featuring the winning project and city’s environmental highlights All winning projects will be displayed in the world’s largest sustainable cities exhibition in the Crystal in London (thecrystal.org), visited by more than 100.000 visitors in a year

Organisers The C40 Cities Climate Leadership Group (C40) is a network of large and engaged cities from around the world committed to implementing meaningful and sustainable climate-related actions locally that will help address climate change globally. C40 was established in 2005 and expanded via a partnership in 2006 with President William J. Clinton’s Climate Initiative (CCI). The current chair of the C40 is Rio Mayor Eduardo Paes and former New York City Mayor Michael R. Bloomberg is President of the Board. To learn more about the work of C40 and our Cities, please visit www.c40.org, follow us on Twitter @c40cities and like us on Facebook at http://www.facebook.com/C40Cities.

The Siemens Infrastructure & Cities Sector (Munich, Germany), with approximately 90,000 employees, focuses on sustainable technologies for metropolitan areas and their infrastructures. Its offering includes products, systems and solutions for intelligent traffic management, rail-bound transportation, smart grids, power distribution, energy efficient buildings, and safety and security. The Sector comprises the divisions Building Technologies, Low and Medium Voltage, Mobility and Logistics, Rail Systems and Smart Grid.

For more information, please visit: www.siemens.com/infrastructure-cities The Crystal is a sustainable cities initiative by Siemens in London, exploring how cities can create a better future. Being one of the most sustainable buildings, it is also home to the world’s largest exhibition on urban sustainability.

More: www.thecrystal.org

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Awards Categories

1. URBAN TRANSPORTATION

The Award winner in this category will be a project or initiative significantly improving and greening urban transportation as measured by modal shift and reduced GHG emissions.

Examples include, but are not limited to, reducing traffic congestion, improving public transportation (including, e.g. incorporation of Bus Rapid Transit and Rail), alternative ways of urban commuting, incorporating low carbon transportation technologies, and greening city transportation.

Read the project description of the 2013 winner – Bogota: Transmilenio & E-taxis here.

2. WASTE MANAGEMENT

The Award winner in this category will be a project or initiative that demonstrates beneficial impact on the waste management system of a city (including both residential and business waste streams), considering social, environmental, economic and public participation impacts. Examples include, but are not limited to, comprehensive approaches for reduction of city’s waste (from collection to landfill management), measures for transforming waste into clean energy, initiatives for waste re-use such as turning waste to raw materials and organics diversion, and practices like anaerobic digestion and advanced thermal treatment.

Read the project description of the 2013 winner – San Francisco: Zero Waste Program here

3. FINANCE & ECONOMIC DEVELOPMENT

The Award winner in this category will either be a project, policy, or initiative that demonstrates innovation in financing or incentivizing investment in projects across all award categories enabling sustainable growth, or one that demonstrates how environmental and climate protection initiatives can be effectively incorporated into an economic development strategy for the city. This category will look for financing and/of green development models that have global potential. Examples include, but are not limited to, PPPs, bonds, assets leveraging, partnerships with business to attract investment and create jobs.

Read the project description of the 2013 winner - Tokyo: City Cap-and-trade-scheme here

4. CARBON MEASUREMENT & PLANNING

The Award winner in this category will demonstrate the strategic role a comprehensive, crosscutting, policy-relevant, standardised GHG emissions inventory can have in cities’ green strategies. The winning project may showcase advanced thinking on greenhouse gas measurement, or demonstrate how the city’s carbon measurement has become a strategic part of city’s climate action planning. This category is not only about the maturity of the GHG inventory but also a demonstration of progress.

Read the project description of the 2013 winner – Copenhagen: CPH 2025 Climate Plan here and what Lord Mayor Frank Jensen says about the City Climate Leadership Awards here

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5. SUSTAINABLE COMMUNITIES The Award winner in this category will be a project or initiative that shows the pathway to sustainable, resilient, and low carbon communities. Examples might be projects that are attempting to achieve a climate positive or carbon neutral outcome, those with extraordinary community participation, policy and legislative improvements, regeneration projects, whole neighbourhood approaches to development or projects highlighting the benefits of integrated planning Check the project description of the 2013 winner – Rio de Janeiro: Morar Carioca here

6. GREEN ENERGY The award winner in this category will be a project or initiative that demonstrates successfully implemented strategies to reduce the carbon intensity of energy supply, either on a city and/or neighbourhood level. Projects could include decentralized energy, defined here as low and zero carbon power and/or heat generated and delivered within the city; or utilize following technologies: biomass, absorption cooling, combined heat and power (CHP) and district heating/cooling networks, ground cooling, heat pumps (ground and air source), solar photovoltaic (PV), solar hot water (SHW), wind, hydropower & tidal power and geothermal. This category will be looking for all-around excellence of a city’s low and zero carbon energy strategy, or efforts to green the energy supply that has been significantly improving city environmental performance.

Read the project description of the 2013 winner – Munich: 100% Green Energy here

7. ADAPTATION & RESILIENCE The Award winner in this category will be a project or initiative demonstrating a innovating approach to measuring, assessing and addressing climate risk, and details steps to achieve a resilient outcome. All aspects of climate adaptation will be reviewed such as reducing exposure to impact of natural disasters, increasing preparedness and response capacity to mitigate damage, and addressing impacts on all social and economic sectors. This category looks for innovative approaches to reward strategies and policies that improve the resilience of the city infrastructure, protect the city’s economy and make urban areas safer and more liveable.

Read the project description of the 2013 winner – New York: A Stronger More Resilient New York here

8. ENERGY EFFICIENT BUILT ENVIRONMENT The Award winner in this category will be a project or initiative aiming to mitigate the environmental impact that public, commercial and residential buildings or other city assets (e.g. street or traffic lighting) have on the city, by making it more energy efficient and environmentally friendly. Under the scope of this category are holistic business models and projects for the refurbishment of energy inefficient buildings, ground breaking planning initiatives or real estate development initiatives.

Read the project description of the 2013 winner – Melbourne Sustainable Buildings Program here and what Mayor Doyle says about the City Climate Leadership Awards here.

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9. AIR QUALITY

The Award winner in this category will be an initiative or policy to improve air quality in cities such as innovative approaches and strategies for reducing PM and NOx emissions while also addressing global climate change. Examples are reducing air pollution stemming from individual traffic and congestion, industrial manufacturing, or the built environment.

Read the project description of the 2013 winner - Mexico: ProAire here.

10. INTELLIGENT CITY INFRASTRUCTURE

The Award winner in this category will be a project or initiative that optimizes existing or new infrastructure systems by making them faster, more efficient, safer or more reliable.

This category needs to demonstrate that integrating intelligence (e.g. automated systems, IT or communications technology) into infrastructure projects helps to reap the full potential in areas like transportation, power grids or buildings.

Read the project description of the 2013 winner – Singapore: Intelligent Transport System here.

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Nomination Process (2014) Rules and Eligibility Which cities can be nominated for Awards 2014?

The following six categories are only open to C40 Cities (C40 cities): 1. Urban Transportation 2. Solid Waste Management 3. Finance & Economic Development 4. Carbon Measurement & Planning 5. Sustainable Communities The following four categories are open to C40 Cities (C40 cities) and Cities from the Green City Index research project 1 Green City Index : 6. Green Energy 7. Adaptation & Resilience 8. Energy Efficient Built Environment 9. Air Quality 10. Intelligent City Infrastructure

Who can submit applications?

C it y Se lf - N o m in a t io n : The Mayor’s office or the relevant department within the city’s administration submits applications for the City Climate Leadership Awards.

T h ir d Pa r t y N o m in a tio n : Third party organizations are welcome to nominate projects/programs or policies for the City Climate Leadership Awards, such as, but not limited to: International and national city organisations Environment and urban planning related not-for-profit organizations and charities Relevant finance and development organisations, international development banks Relevant environmental and urban planning research bodies, academic institutions and think-thanks Nomination by project organizers: C40 Cities and Siemens

In order for an application to be submitted by a third party, C40 and Siemens require the third party organization to provide written evidence that the city they are nominating endorses the application. Either a formal endorsement letter or email from the city official can be uploaded at the end of the application form.

If you have any questions regarding the third party nomination process, please contact the Award’s Organisation Team at contact@ccla2014.com How old can submitted projects or initiatives be?

Submitted projects must be currently running or have been completed within the last 2 years.

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The Green City Index is a research project for assessment of environmental performances of more than 120 cities. Conducted by Economist Intelligence Unit and sponsored by Siemens

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Awards Assessment & Selection Process Pre-selection Committee A shortlist selection committee, composed by C40 and Siemens urban professionals, will review applications and compose a shortlist.

Awards Jury The independent 7 member jury panel will then evaluate the shortlist and select winning cities:

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Dr. Rohit T. Aggarwala, Special Advisor to C40 Dr. Fauzi Bowo, Former Governor of Jakarta Ritt Bjerregaard, Former Mayor of Copenhagen Daryl Dulaney, President and CEO, Siemens Industry, Inc. and CEO, Infrastructure & Cities Sector (USA) Abha Joshi-Ghani, Director at the World Bank Institute Eduardo Jorge, Former Secretary of the Environment, Sao Paulo TBC.

Find out more about members of the judging panel here.

Awards Assessment Criteria Each Climate Leadership Awards is evaluated by the above jury, using the following criteria:

1. Level of environmental success in the city CO2 reduction and air quality improvement, climate risk mitigation and adaptation (direct and indirect impact, scope and comprehensiveness).

By means of this criterion, the jury will consider both actual achievements and publicly communicated targets based on: • CO2 reduction in metric tonnes per annum • Relative targets based on percentages of CO2 reduction over a specified period of time • Other environmental impacts measured by the city

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2. Innovation The extent to which the initiative or project takes an entirely new or ground-breaking approach to address major environmental issues.

By means of this criterion, the jury will be rewarding cities that are taking an innovative approach at an international level.

• Projects that have never been implemented elsewhere around the world and that judges assess as having the potential to significantly improve the city’s sustainability and resiliency.

• Innovative projects that have already been implemented elsewhere but are for the first time adapted to the city’s local context and contribute significantly to tackling climate change • If the project is not brand new at an international level or at a local level, there should be a new addition to it, so that it becomes something that “no city has done before.”

3. Qualities of the overall masterplan, project or initiative that have contributed to its success This criterion covers the prioritization of a project, as well as its implementation and comprehensiveness.

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How is the project integrated in the city’s holistic sustainable strategy?

How does the program/project/policy contribute to urban economic development in the city (job creation, green growth development opportunity, etc.)?

4. Demonstration of good leadership and governance of the city in the terms of mobilizing relevant stakeholders, citizen engagement and buy-in To what extent does the project engage a multiplicity of relevant stakeholders (elected officials, administrations, public services, private companies, financial institutions, associations, local communities, NGOs and citizens)?

5. Effectiveness Achievement of the best outcome within a limited budget.

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Has the city that secured necessary funds to take action and start rolling out the project, by tapping into different sources or funding or by developing innovative financing methods?

A project that has achieved or expects to achieve significant emissions reductions will be considered strongly.

6. Replicability and scalability The ability of the initiative or project to inspire others, or the potential ease of implementation in other cities and other regions.

To which extend does a city already share its experience with other cities and what level of replicability potential does the project or initiative have? This will take into consideration the scale of the project that could range from neighbourhood level to an entire metropolitan area.

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How to apply?

The 2014 City Climate Leadership Awards is an application-based process.

Complete the Application st,

Your complete application has to be filled out online, no later than March 31 2014.

Note: If you would like to prepare your application off-line, you can use pdf application forms provided for each category.

Once your application is ready for submission, you can copy and paste it into the on-line form.

Urban Transportation Waste Management Finance and Economic Development Carbon Measurement and Planning Sustainable Communities Green Energy Adaptation & Resilience Energy Efficient Built Environment Air Quality Intelligent City Infrastructure If you have any queries about the application process that are not answered in the FAQ, don’t hesitate to email us at contact@ccla2014.com

Important Deadlines 31 March 2014 June 2014 July 2014 September 2014

Application submission Selection of shortlisted projects and providing feedback to all applicants Invitations for Ceremony & Conference Winners’ announcement at the Ceremony (location: tbc.)

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Application summary

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Terms and conditions For legal and data protection regulation, please read Terms and conditions on the website.

Frequently Asked Questions (FAQ) Eligibility H o w m a n y a p p lic a t io n s c a n b e s u b m it t e d b y o n e c it y ?

There is no limit when it comes to the number of projects or initiatives a city or a third party organisation can submit.

Ca n t h e p r o j e c t / p o l i c y / i n i t i a t i v e s t i l l b e i n t h e c o n c e p t s t a g e ?

A plan approved by the city council can be presented to the City Climate Leadership Awards, however, it will be important for the applicant to clearly illustrate its feasibility.

Can a project shortlisted for the 2013 City Climate Leadership Awards apply again?

Yes, a project shortlisted in 2013 can be nominated again, however we recommend that the applicants highlight new elements or additions since last year.

Ca n a p p l i c a t i o n s b e f r o m p a r t n e r s h i p s o f t w o o r m o r e c i t i e s , c i t y a n d r e g i o n a l g o v e r n m e n t s , o r o t h e r co m b in a t io n s o f g ov e rn m e n t e n t it ie s ?

Yes, partnerships demonstrating knowledge sharing and cooperation between cities and regional governments are accepted.

Third party nominating organization: Why do I need a reference email/letter from the city and what should t h i s e m a i l / l e t t e r l o o k l i ke ?

C40 and Siemens would like to make sure that the city endorses the application from a third party organization and knows that it has been nominated. The email or letter should confirm that the city has been notified, endorses the project and should be signed by a city official that C40 and Siemens could contact for any additional information.

W ill t h e r e b e m u lt ip le w in n e rs in e a c h a w a rd c a t e g o r y ?

There will be only one winner in each category.

Filling out the application form What if I don't know the answers to some of the questions on the application form?

If your project isn't an exact fit for the questions, please do your best to answer them anyway. Please note that a project can still win even if it does not 100 % cover all criteria.

Ca n I s u b m i t a d d i t i o n a l d o c u m e n t s w i t h m y a p p l i c a t i o n ?

The online application allows you to submit two additional attachments (e.g. project plan, press release, video, etc).

Are there any fees to apply to the City Climate Leadership Awards?

No, applying to the City Climate Leadership Awards is free of charge.

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Could the same project be submitted in different categories?

Yes, one project can be submitted in up to two categories. In that case please fill out the two  relevant application forms. While reviewing applications, the Awards programme team might also suggest nominating your project in another category when they think it is relevant.

What if I have a question about applying or filling out the application itself?

If you don't find the answer in the FAQ, you can email questions to contact@ccla2014.com

Timeline W h e n w ill I b e n o t if ie d r e g a r d in g t h e s t a t u s o f m y a p p lic a t io n ?

All applicants, regardless if the project was shortlisted or not, will be electronically informed in June 2014.

City Climate Leadership Award Conference and Ceremony Will there be a City Climate Leadership Awards Conference 2014?

Yes, the one-day conference will take place in conjunction to the Awards ceremony and will be a key opportunity for cities to share their innovative and outstanding projects and initiatives.

W i l l t h e A w a r d s p r o g ra m m e o c c u r o n a n a n n u a l b a s i s ?

The City Climate Leadership Awards Programme is designed to run for two consecutive years. Once 2014 programme ends, C40 and Siemens could extend or slightly change the program.

When and where will the City Climate Leadership Awards Ceremony 2014 take place?

It will take place in September 2014. The exact location will be confirmed shortly.

W h o m a y a tte n d th e A w a rd s ce r e m o n y ?

The Award Ceremony and Conference are invitation-based events open to city delegates, relevant organizations, universities and NGOs, international press etc.

Will my travel cost to the conference be covered?

Yes, air fair and two hotel nights will be covered by C40 for winning cities representatives.

Terms and conditions

W h a t a r e t h e le g a l t e rm s a n d co n d it io n s p a r t ic ip a n t s m u s t a g r e e to ?

The complete terms and conditions are available here.

W h y d o I n e e d to a g r e e to t h e s e le g a l t e rm s ?

The applicant needs to agree to terms in order to provide the organisers with permission to use submitted data as nonconfidential data and to evaluate and share them with participants of evaluation process.

Does application for the Awards require exclusivity?

No, there is no exclusivity in applying for the City Climate Leadership Awards 2014. The applicant can apply with same project for any other award.

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Useful definitions Metric tonne of CO2 A metric tonne of carbon dioxide. Please note that a metric tonne is equivalent to 2,204.6lbs. The “long ton”, a term generally used in Britain, is equivalent to 2,240lbs and the “short ton” is generally used in the USA and is equivalent to 2,000 lbs.

Metric tonne of CO2e Emissions under the “scopes” must be reported in metric tonnes of CO2e: CO2e stands for carbon dioxide equivalent. A metric tonne of CO2e means one metric tonne of carbon dioxide or an amount of any of the other GHGs with an equivalent global warming potential.

Methodology/method The set of instructions that enable a GHG calculation to be made and repeated in a consistent manner, irrespective of the person performing the calculation.

Scope 1 GHG emissions All direct GHG emissions (with the exception of direct CO2 emissions from biogenic sources).

Scope 2 GHG emissions These emissions do not physically occur from within the organization’s reporting boundary and are therefore “indirect” emissions. They are associated with the consumption of purchased or acquired electricity, steam, heating, or cooling.

Scope 3 GHG emissions They are from sources that are not owned or controlled by the reporting entity but which occur as a result of its activities.

As such, Scope 3 comprises all other indirect emissions not covered in Scope 2, such as emissions resulting from the extraction and production of purchased materials and fuels, transport-related activities in vehicles not owned or controlled by the reporting entity (e.g., employee commuting and business travel), outsourced activities, waste disposal, etc.

Renewable energy CDP follows the definition of renewable energy given in the GHG Protocol: “Energy taken from sources that are inexhaustible, e.g. wind, water, solar, geothermal energy and biofuels.”

US Dollars You are requested to provide financial data in US Dollars to aid comparability. For assistance in converting from local currency to US dollars, see www.Oanda.com . Select the 1st March 2013 as the DATE and the Interbank rate from the RATE drop down box.

Zero or low carbon electricity Certain methods of generating electricity do not emit GHGs or emit relatively low amounts of GHGs compared with other

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forms of electricity generation (although GHGs are emitted during other phases of their lifecycle, such as in the manufacture, installation and/or maintenance of the generator). Examples of zero or low carbon electricity include nuclear generation and electricity generated by wind, water, solar and geothermal heat. For the purpose of the information request, these methods are referred to as zero or low carbon methods of generation.

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