SPEAKER LUNCHEON PROFESSIONAL DEVELOPMENT

DESCRIPTION & PURPOSE:

A luncheon is a business professional or business casual event that typically includes time for networking, lunch, and a keynote speaker. Additionally, a post-event meet & greet/photo opportunity with the speaker can be offered for VIP guests. The purpose is to provide a valued experience for current and prospective association members that can be educational and/or entertaining. Depending on the speaker, undergraduates from nearby chapters can be invited.

DIFFICULTY (1-5): 4 TIMELINE: 3-6 MONTHS

CONSIDERATIONS:

Décor

AGENDA:

• 30 MINUTES FOR ARRIVALS

• 1-2 HOURS FOR LUNCH AND SPEAKER

• 30-60 MINUTES FOR NETWORKING

• Ask the venue what, if any, decor is included with the room rental.

• If needed, the venue can recommend outside vendors for additional decor, such as centerpieces, linen, napkins, up lighting, pipe and drape, etc.

Entertainment

• Secure a speaker that your group would enjoy and learn something from.

• If your event has a presentation, ask your venue about the option in your space. You may need to budget for audio-visual equipment rental and support from an AV company.

• Have the venue or AV company play music during arrivals and lunch prior to the start of the presentation.

Miscellaneous

• Consider providing name tags for your attendees.

• Seating chart - If you are assigning tables, you will need to provide escort cards. Table numbers should be displayed prominently on each table. Ask the venue if they provide table numbers.

• If your speaker has agreed to take questions and the room is large, then you will need to have a microphone for guests to use.