St. John's Vancouver: 2018 Vestry Meeting Agenda

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VESTRY MEETING MARCH 8, 2018


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Table of Contents M E E T IN G AG E N DA

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I N M E M O RIA M

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HYM N S

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2 0 1 7 A N N UA L V E ST RY M E E T I NG M I NUT E S

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2 0 1 8 B UD G E T

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2018 GIFT

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N O M IN AT IN G C O M M IT T E E RE P ORT

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L AY CO M M UN IO N AS SI STA NTS / ALT E RNAT E LAY DE L E GAT E S

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PR AYE R P O I N TS

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Agenda CA L L TO O RD E R BY T HE CHA IR Joanne Sawatzky, People’s Warden C ON F I R M AT I O N O F A Q UO RUM F O R T H E M E E T I NG (a quorum is 40 members) BI BL E TAL K David Short PR AY ER S Dan Gifford I N M EM O RI A M James Wagner H Y MN : MY HOPE IS BUILT ON NOTHING LESS I N TR OD UC T IO N – Chair Introduction of the Trustees and Overview of the Meeting Appointment of the Vestry Clerk, Krista Friebel Adoption of the Minutes of the Annual Vestry Meeting held March 9, 2017 Adoption of the 2017 Annual Report M I N I STRY RE P O RTS BU I L D I N G F UN D RE P O RT Jeff Spruston TR EAS U R E R’ S RE P O RT Christine Klukas Questions from the Congregation Adoption of the 2017 Audited Financial Statements Presentation and Adoption of the 2018 Budget Appointment of Loewen, Kruse as the auditors for 2018 2 0 1 8 BEQ UE ST Margaret Dymond & Matt Strolz S J V 2 0 1 8 D RA F T BYL AW S David Avren N OMI N AT IN G C O M M IT T E E RE P O RT Joanne Sawatzky M OTI ON TO A P P ROV E S L AT E O F T R UST E E S, DE LE GAT E S E TC. Appointment of Rector’s Warden – David Short Appointment of Lay Communion Assistants – David Short Thanking of the SJV Trustees - David Short OTH ER B US I N E SS C LOS I N G RE M A RK S, M OT IO N O F ADJOURNM E NT H Y MN : A MIGHTY FORTRESS IS OUR GOD C LOS I N G P RAYE RS

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In Memoriam Islay Avren Jean Begg Bill Chandler Shirley Coleman Robert Dundas Mervyn Gilbart-Smith Edith Martin G o r d o n Wa t t s ( J a n 2 0 1 8 ) Ly n d o n Tw i s s ( J a n 2 0 1 8 ) 1.

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Hymns 1. My hope is built on nothing less

3. His oath, His covenant, His blood

than Jesus’ blood and righteousness;

support me in the whelming flood;

I dare not trust the sweetest frame,

when all around my soul gives way,

but wholly lean on Jesus’ name.

He then is all my hope and stay.

Refrain:

(refrain)

On Christ, the solid Rock, I stand All other ground is sinking sand, All other ground is sinking sand.

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2. When darkness veils His lovely face,

4. When He shall come with trumpet sound,

I rest on His unchanging grace;

O may I then in Him be found,

in every high and stormy gale

dressed in His righteousness alone,

my anchor holds within the veil.

faultless to stand before the throne.

(refrain)

(refrain)


1. A mighty fortress is our God,

3. That word above all earthly powers,

a bulwark never failing;

no thanks to them, abideth;

our helper He amid the flood

The Spirit and the gifts are ours

of mortal ills prevailing.

through Him who with us sideth.

For still our ancient foe

Let goods and kindred go,

doth seek to work us woe-

this mortal life also—

his craft and power are great,

the body they may kill;

and armed with cruel hate,

God’s truth abideth still:

on earth is not his equal.

His kingdom is forever.

2. Did we in our own strength confide,

4. And though this world, with devils filled,

our striving would be losing,

should threaten to undo us,

were not the right man on our side,

we will not fear, for God hath willed

the man of God’s own choosing.

His truth to triumph through us.

Dost ask who that may be?

The prince of darkness grim,

Christ Jesus, it is He—

We tremble not for him—

Lord Sabaoth His name,

his rage we can endure,

from age to age the same,

for lo, his doom is sure:

and He must win the battle.

one little word shall fell him.

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2017 March 9 - Annual Vestry Meeting Minutes 1. Call to order by the Chair, Joanne Sawatzky The chair confirmed that there was a quorum for the meeting (a quorum is 40 members). Regrets: Anna & Michael Kwan, Bronwyn Short, Janet Becker 2.

Bible Talk – David Short

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Prayers – Dan Gifford

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In Memoriam – James Wagner

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Hymn: In Christ Alone

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Introduction – Chair, Joanne Sawatzky

Introduction of the Trustees and overview of the meeting Canon David Short (Rector), Joanne Sawatzky (People’s Warden), Ewan Wilding (Rector’s Warden), Kevin Unger (absent), Jeff Spruston, Margaret Dymond, Christine Klukas (Treasurer), Matt Strolz

• Appointment the Vestry Clerk (Krista Friebel)

Moved by Chair, Joanne Sawatzky. Seconded by Ruth Matheson. The motion was carried

• Adoption of the Minutes of the Annual Vestry Meeting held March 1, 2016

Moved by Chair, Joanne Sawatzky, Seconded by Paul Beckmann. The motion was carried subject to adding the names of Trustees and Lay Synod Delegates elected in 2016.

• Presentation and Adoption of the 2016 Annual Report

Moved by chair, Joanne Sawatzky, Seconded by Doug Blackman. The motion was carried. 7.

Ministry Reports

Rev David Short –Spoke about the three priorities for 2017: prayer, stewardship, and mission. Owen Underhill, Refugee Committee Chair – Owen spoke about the highlights from the Refugee Comm in 2016. This year they submitted an application to the federal government for sponsorship of an Afghan family living in New Delhii; 60 SJV members, headed by Jonathan Bayliss have joined the Refugee Welcome team who walk alongside new refugees in Vancouver providing guidance and support. They have provided financial support to two refugee organizations: Kinbrace and Journey Home. Manya Egerton, International Ministries – Manya described how we have many people new to Canada joining St. John’s. Some of the ways we reached out to these newcomers in 2016 include a Lunar New Year Party, Christianity Explored courses, ESL courses, and a book club. Jeremy Graham, Family Ministries – Jeremy described our approach to family ministries as a horizontal ministry that goes across the church into all areas. In 2016 we established several intentional intergenerational events including: Out and About, the Parish Retreat, Intergenerational Bible studies, all designed to bring people of all ages together. Nicole Inboden, Student Ministries – Nicole spoke about the importance of discipleship of young people and how St. John’s is working in this area. An important focus of the ministry is making faith the foundation of young people’s lives and serving the Lord with their whole life. She also described the intentional focus on evangelism that Senior Youth took part in 2016 which included outreach events in the form of house parties, and a mission trip to Fresno, California.

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Margaret Wilson, Pastoral Care – Valentine Variety Night, The Parish Retreat, the Ceilidh, & Connections Lunches were all events in 2016 designed to bring people together. There is now a team of visitors who are committed to visiting with people who are unable to leave their homes. Margaret is now overseeing the St. John’s ministry to Seniors. 8.

Building Update – Jeff Spruston

In 2016: the Property Committee pursued three specific options (two existing churches, and land owned by a church); we also pursued a leasing option on the Heather Lands. Two congregational meetings were held in 2016 to discuss our building search, and an informational booklet on the building search was published. Results from the 2016 Building Survey: 230 respondents, 93% believed St. John’s plays an important role regionally & nationally, 86% felt we would benefit from a permanent home. $3.7 million was informally committed to a new building project by respondents Plans for 2017 – we will continue to pursue eight live options, and will continue to look for leasing options for bringing our office and mid-week ministries together. 9.

Treasurer’s Report – Christine Klukas

Christine reviewed the Audited Financial Statements

• Adoption of the 2016 Audited Financial Statements

Moved by Christine Klukas, Seconded by Paul Beckmann. The motion was carried

• Presentation and Adoption of the 2017 Budget

Ewan Wilding – Ewan spoke about the HR Committee (Kevin Unger, Ewan Wilding, Krista Friebel) and how staff compensation and HR matters are handled. Margaret Dymond – The St. John’s budget reflects an increase to 22.6 % in 2017 for areas of outreach including: Missions, ANiC support, Artizo, Refugees, and support for other ANiC churches. Staff time dedicated to outreach equals approximately 8% of total staff time. Moved by Christine Klukas, Seconded by Isobel Austin. The motion was carried.

• Appointment of Loewen Kruse as the Auditors for 2017

Moved by Christine Klukas, Seconded by Chris Walker. The motion was carried. 10.

Nominating Committee Report – Joanne Sawatzky, People’s Warden • Motion to approve slate of trustees, synod delegates etc.

Moved by Joanne Sawatzky, Seconded by Janice Raaby. The motion was carried. 2017 Elected Trustess and Lay Delagates are Joanne Sawatzky (People’s Warden), Ewan Wilding (Rector’s Warden), Kevin Unger, Jeff Spruston, Margaret Dymond, Christine Klukas (Treasurer), Matt Strolz. Canon David Short is a non-elected Trustee in accordance with the bylaws.

• Appointment of Rector’s Warden – David Short re-appointed Ewan Wilding as the Rector’s Warden.

• Appointment of Lay Communion Assistants – David Short

• David Short thanked all of the Trustees for their dedication and hard work on behalf of St. John’s.

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Other business

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Closing Remarks, motion of adjournment – Chair

Seconded by Aaron Roberts. The motion was carried. 13.

Hymn: Crown Him with Many Crowns

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Closing Prayers – Dan Gifford 7


2018

Budget

2018 Budget Revenue (General Fund) Offerings to the General Fund Interest Income Total Income (General Fund)

2,192,000 0 2,192,000

Expenses (General Fund) CHURCH OPERATIONS Programs and Outreach Salaries Ministry Program Disbursements (net of program fees)

1,266,000 90,132

Building & Facilities

214,065

Office & Administrative Costs

128,803

Total Church Operations

1,699,000

OUTREACH ANiC support (includes Synod & GAFCON expenses) Refugees, Artizo, other ANiC churches, training, Total Outreach Expenses

206,000 87,000 293,000

MISSIONS Missions (local, national, & international) General Fund transfer to short-term mission trip fund Total Mission Expenses Total Expenses Revenue Minus Expenses (General Fund) as per 2017 audited financial statements

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190,000 10,000 200,000 2,192,000


2017 Actual

2017 Budget

2,143,748

2,100,000

7,202

7,000

2,150,950

2,107,000

1,210,384

1,223,000

65,783

69,000

206,413

204,000

124,722

135,000

1,607,302

1,631,000

195,693

196,000

80,062

85,000

275,755

281,000

182,891

195,000

2018 Budget vs 2017 Actual

1.9%

5.7%

6.3%

12,000 194,891

195,000

2.6%

2,077,948

2,107,000

5.5%

$73,002

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2018 Gift

A long-time parishioner of St. John’s, in an act of great generosity and faithfulness, has given our church an amazing gift, bequeathing approximately $3,000,000 to St. John’s. The will was specific that ninety percent of the gift be used for “operations”, and ten percent go to missions. In late 2017, the St. John’s Trustees formed a sub-committee to consider how this gift might be used so that it aligned with both the donor’s wishes and the vision and priorities of St. John’s. Their recommendation was that it be used over a ten-year period to make a difference along the lines of our vision and priorities, equipping us and others in new ways so that the gospel would take deep roots and spread far beyond our parish. This money will be used over and above the regular donations St. John’s receives for the annual budget. Ninety percent will be designated to church operations and associated outreach programs to include near term, medium term, and long term (ten year) projects. This includes holding ten percent in an operating reserve to eliminate the need for an outside line of credit. The remainder, which represents ten percent of the total gift, will be designated to Missions. This generous gift is a great encouragement and a reminder that many of us can make a difference to the work of evangelism through bequests and special gifts. We are the stewards of this gift. We thank God for this donor and for the opportunity we at St. John’s Vancouver have to use this money wisely to equip, support and send out believers so that the word of the Lord will spread far and wide and others may come to know God. To God be the glory!

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How will the bequest funds be used in 2018? We are allocating $270,000 of the bequest to be used in 2018. Ninety percent will used in operations, and ten percent will go towards missions. Operations Our vision remains the same: St. John’s is a community of contrast, gripped by the gospel of God’s grace, and reaching out to others with the gospel of Christ. However, over the last year, our priorities have become clearer. Our staff and lay leadership teams will be developing ministry plans this year according to our priorities. The three priorities are: 1. Gospel Proclamation: making evangelism a priority at St. John’s. 2. Gospel Formation: growing disciples towards maturity in Christ. 3. Gospel Application: equipping people to live as effective Christians in their culture. The bequest presents an amazing opportunity to develop and fund plans around these pillars so that the gospel moves forward in our lives and in our city. In 2018, with the oversight of the Trustees, staff will be developing ministry programs and plans with their lay leadership teams to explore concrete ways that the bequest will be used to these ends. Missions With input from the Trustees, the Missions Committee will explore how the bequest can best be used to advance the gospel outside of St. John’s.

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2018

General Fund Budget & Bequest Allocation 2018 Budget

2018 Bequest Allocation

Revenue Total Offerings to the General Fund

2,192,000

Total Bequest Fund Allocation

$270,000

Expenses O P E R ATI ONS & O UT REAC H Operations & Outreach (General Fund)

1,992,000

Operations & Outreach (Bequest Fund)

240,000

MISS I ONS Missions (General Fund)

200,000

Misson (Bequest Fund) Total Expenses

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30,000 2,192,000

270,000


Nominating Committee Report N OMI N ATED ST. J O HN ’ S VA N C O UV E R B OARD OF T RUST E E S FOR 20 18

Position

Name

Rector

David Short

Rector’s Warden

Appointed by David Short

People’s Warden

Joanne Sawatzky

Treasurer

Christine Klukas

Trustee

Margaret Dymond

Trustee

Matt Strolz

Trustee

Kevin Unger

Trustee

Jeff Spruston

N O MI N ATED ST. J O HN ’ S VA N C O UV E R L AY SY NOD DE LE GAT E S FOR 20 18 2018 Lay Synod Delagates Ewan Wildng Margaret Dymond Christine Klukas Kevin Unger Jeff Spruston Joanne Sawatzky Matt Strolz

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Lay Communion Assistants A LTER N ATE LAY SYN O D D E L E GAT E S

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Cindy Aalders

Kimberley Graham

Rudy Sawatzky

Tanya Auton-Strolz

Marc Hewitt

Wilie Shain

Kelsey Baker

Bruce Hindmarsh

Tetsuya Shimada

Ann Barker

Jan Hobbis

Olav Slaymaker

Brian Barker

Mark Hoffmann

Brent Smith

Michael Bentley

Glenn Howell

Olivia Smyth

Lesley Bentley

Nicole Inboden

Bronwyn Smyth

Anita Bowes

Tad Inboden

Sheryl Smyth

Edward Bowes

Norah Johnston

Louise Sourisseau

Susan Bullen

Martin Kwok

Joel Strecker

Irene Canton

Michael Lee

Darrell Thomas

Antje Carrel

YihShyan Leong

Beathen Thomas

Bailey Carrick

Sandra Ley

Martin Topp

Laurie Chan

Ruth Matheson

Pearl Tse

Simon Chan

Marion Maxwell

Jim Tucker

Philip Dueck

Lorinda Moreau

Lyn Unger

Duncan Fisher

Elise Munro

Cindy Wilding

Sam Foerster

Esther Neudorf

Ewan Wilding

Joan Foerster

Barbara Pain

Derek Witten

Shaun Fraser

Chris Pain

Elizabeth Wragg

Craig Gay

Susan Pieters

John (Jr) Wragg

Pat Gibson

Roger Pieters

Mark Gibson

Elsbeth Piir

Dan Glover

Bill Reimer


Prayer Points Paul prays in his letter to the Colossians: And so, from the day we heard, we have not ceased to pray for you, asking that you may be filled with the knowledge of his will in all spiritual wisdom and understanding, so as to walk in a manner worthy of the Lord, fully pleasing to him: bearing fruit in every good work and increasing in the knowledge of God; being strengthened with all power, according to his glorious might, for all endurance and patience with joy; giving thanks to the Father, who has qualified you to share in the inheritance of the saints in light. He has delivered us from the domain of darkness and transferred us to the kingdom of his beloved Son, in whom we have redemption, the forgiveness of sins. Colossians 1:9-14 Let us echo Paul’s prayers as we pray for our church, and for one and other this year. Continue to pray for God’s help as we share the incredible story of how he delivers us from the domain of darkness to the kingdom of his beloved son. The space below is for you to write prayer points arising out of the meeting.

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Office: 2325 Burrard Street, Vancouver, BC V6J 3J2 | Church: 5350 Baillie Street, Vancouver, BC www.stjohnsvancouver.org


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