Vestry Meeting Agenda - March 10, 2021

We seek to be...

A community of contrast, gripped by the gospel of God’s grace, reaching out with the gospel of Christ.

VESTRY MEETING MARCH 10, 2021

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Table of Contents Meeting Agenda . . . . . . . . . . . . . . . . . . . . . . . 3 In Memoriam . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 2020 Vestry Minutes . . . . . . . . . . . . . . . . . . . . 6 2021 Budget . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Nominating Commitee Report . . . . . . . . . . 10

Agenda CA L L TO O RD E R BY T HE CHA IR Joanne Sawatzky, People’s Warden C ON F I R M AT I O N O F A Q UO RUM F O R T H E M E E T I NG (a quorum is 40 members) R EC TOR’S RE P O RT David Short PR AY ER S Dan Gifford I N M EM OR I A M James Wagner I N TR OD U C T IO N Chair Introduction of the Trustees and Overview of the Meeting Appointment of the Vestry Clerk, Krista Friebel Adoption of the Minutes of the Annual Vestry Meeting held March 2, 2020 Adoption of the 2020 Annual Report M I N I STRY RE P O RTS TR EAS U R E R’ S RE P O RT Eli Sullivan Questions from the Congregation Adoption of the 2020 Audited Financial Statements Presentation and Adoption of the 2021 Budget Appointment of Loewen, Kruse as the auditors for 2021 N OMI N ATIN G C O M M IT T E E RE P O RT Joanne Sawatzky M OTI ON TO A P P ROV E S L AT E O F T R UST E E S, DE LE GAT E S, E TC. Appointment of Rector’s Warden – David Short Appointment of Lay Communion Assistants – David Short Thanking of the SJV Trustees – David Short C LOS I N G R E M A RK S M OTI ON O F A DJ O URN M E N T

C LOS I N G P RAYE RS Dan Gifford

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In Memoriam George Davidson Dorita Louise Uhler David Gan Eng Hua Shirley Frances Clausen Maynie Winters James I. Packer Rita Baldwin Margaret Rae Archer Terry Allen Simmons Daphne McCormick Doug Hindmarsh

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Minutes from the March 2, 2020 Trustee Meeting 1.

Call to order by the Chair, Kevin Unger

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Confirmation of a quorum for the meeting (a quorum is 40 members). Read Regrets: Kathy Stevens, Joanne Sawatzky, Ed Bowes, Edie Rittinger, Ewan Wilding.

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Bible Talk – David Short

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Prayers – Dan Gifford

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In Memoriam – James Wagner

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Hymn -

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Introduction – Chair, Kevin Unger

My Hope is Built on Nothing Less

Introduction of the Trustees and overview of the meeting Canon David Short (Rector), Joanne Sawatzky (People’s Warden), Ewan Wilding (Rector’s Warden), Kevin Unger, Ed Bowes, Margaret Dymond, Christine Klukas (Treasurer), Matt Strolz ·

Appointment the Vestry Clerk (Krista Friebel) Moved by Chair, Kevin Unger. Seconded by: Bob Cowan. All in favour, none opposed, the motion was carried

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Adoption of the Minutes of the Annual Vestry Meeting held March 7, 2019 Moved by Chair, Kevin Unger. Seconded by: Bill Thomas. All in favour, none opposed, the motion was carried

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Presentation and Adoption of the 2019 Annual Report Moved by chair, Kevin Unger. Seconded by: Louise Sourisseau. All in favour, none opposed, the motion was carried

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Reports

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Rector’s Charge, David Short David Short thanked Dan Gifford for taking over as Acting Rector while he was recovering from his concussion. David described how our three strategic priorities help guide us and shape our ministries and how the large bequest we received in 2018/19 has helped further ministry under those priorities. We have been able to hire two curates as well as budget for a staff evangelist position that we began a search for n 2019 and hope to have filled in 2020. We also continue search for a church property of our own and the Trustees have initiated a new season of prayer for our property needs.

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Jeremy Graham - Gospel Application In his role as leader of Gospel Application Jeremy encouraged the congregation not to focus on the challenges Christians face, but instead, focus on the opportunities that this cultural moment provides.

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Sandra Leskewich Sandra reported on St. John’s International Ministry, and the Friday morning ESL group. The group’s goals are to build friendship and introduce Christianity. Sandra challenged the congregation to reach out in friendship to international members and visitors in our congregation.

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Dan Gifford – Gospel Formation Formation is about being a disciple as well as being a disciple maker. Dan referred to the 2019 Annual

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Report and spoke about new initiatives in ministries for Men, Youth, Ekklesia, Catechism, Women, Children, Community Groups, and Learner’s Exchange. ·

Aaron Roberts – Gospel Proclamation Aaron described ministry highlights in the 2019 in the area of Gospel Proclamation. We have hired Andrew Buchanan as a part-time evangelist to work with Ekklesia and spend time on the UBC Campus until he moves to Japan in June of 2019. We ran Life Explored; a video/discussion series for those exploring the Christian faith. We also held a series of Welcome Sessions for newcomers. This was a 4-part series helping newcomers to be welcomed into the church. Finally, we completed an analysis of the last 20 years of preaching at St. John’s with the aim of understanding how we have done teaching and preaching the whole counsel of God. With the information from that analysis we have now and have now developed sermon series for the next three years.

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Building Update - Jeff Spruston The Building fund currently stands at $1.2 million. The building committee is currently looking at four different options for property: an existing church building, land assembly, leasing a property long term that we could potentially develop, and potentially working with other churches to share and develop space. Last year we looked at four different properties in the neighbourhoods of Kingsway, Kerrisdale, Dunbar, and Main street. We are continuing in conversation with OAC about our future and will be working to securing a threeyear lease by summer of 2020. We made some offers on property but were not successful. We are currently in conversation with a couple of churches that may be a possibility in the future.

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Treasurer’s Report – Christine Klukas Questions from the Congregation Are all received bequests put into a general fund, what if the giver wants their gift for something specific? The Trustees encourage individuals to consider St. John’s when creating their wills. When a bequest is received that has restrictions placed on the gift, the Trustees first must decide if it is possible to honor that request before the gift can be accepted. Gifts that are received unrestricted enable the Trustees to determine how they will best be used for ministry.

Why aren’t there two separate budgets: one for the bequest and one for the general fund? In 2019 the Trustees tried tracking bequest spending and general fund spending separately, but quickly realized that this was impractical and unhelpful.

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Adoption of the 2019 Audited Financial Statements Moved by Christine Klukas. Seconded by Bob Cowan. All in favour, none opposed, the motion was carried

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Presentation and Adoption of the 2020 Budget Moved by Christine Klukas. Seconded by Pat Gibson. All in favour, none opposed, the motion was carried

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Appointment of Loewen, Kruse as the Auditors for 2020 Moved by Christine Klukas. Seconded by Chris Walker. All in favour, none opposed, the motion was carried

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Nominating Committee Report – Margaret Dymond, Trustees

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Motion to approve slate of trustees, synod delegates etc.

Moved by Margaret Dymond. Seconded by Michael Bentley. All in favour, none opposed, the motion was carried

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Appointment of Rector’s Warden – David Short Ewan Wilding has agreed to serve as Rector’s Warden for 2020.

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Appointment of Lay Communion Assistants – David Short David Short appointed the lay communion assistants as Alternate Lay Delegates for 2020.

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Thanking of the SJV Trustees - David Short

10. Other business ·

David Short moved a motion thankfully recognizing the richness of the contribution of Regent College to the life of Churches, particularly in the lower mainland, and to the Anglican Network at Canada: Seconded by Kathryn Haller All in favour, none opposed, the motion was carried

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Dick Richards requests that the Trustees study the possibility of combining the two Sunday morning services into one service taking into consideration the numbers that have attended over the last four months and how other ancillary services, including Learner’s Exchange and Youth Ministry, might be incorporated if there was one morning service and that the Trustees complete this study and report back with a proposal within 60 days. David Short responded by saying that the Trustees are in the process of reviewing the Sunday morning services as a whole and will report back to the congregation once that review has been complete.

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A congregation member was concerned that pastoral care and prayer ministries have not been featured in the meeting. David Short responded by taking about the importance of both of these ministries, and described some of the work in this area. Unfortunately, there is not time in a meeting to cover everything going on in the life of the church.

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Closing Remarks, motion of adjournment – Chair Seconded by Mark Gibson All in favour, none opposed, the motion was carried

12. Hymn - Christ Triumphant 13. Closing Prayers – Dan Gifford 2020 Trustees David Short

Ewan Wilding

Joanne Sawatzky Eli Sullivan Alida Garrod Matt Strolz Christine Klukas Ed Bowes

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2021 Budget

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Total 2020 Budget

Total 2020 2021 Budget 2021 Budget Actual vs 2020 Budget

Revenue (General Fund Operations) Offerings to the General Fund

2,270,000

3rd Tranche of the Bequest

2,270,000

0%

0%

292,500

Ministry Program Fees Total Revenue

2,267,679 11,673

2,270,000

2,571,852

2,270,000

1,546,925

1,469,567

1,595,000

117,931

72,739

66,810

Building & Facilities

262,251

241,842

257,600

Office/Operations/Production

140,893

166,673

148,590

2,068,000

1,950,821

2,068,000

207,000

185,043

207,000

55,000

48,206

55,000

262,000

233,249

262,000

0%

(local, national, & international)

220,000

220,000

220,000

0%

Total Expenses (General Fund)

2,550,000

2,404,070

2,550,000

0%

167,782

(280,000)

Expenses (General Fund) Church Operations Program and Outreach Salaries Ministry Program Disbursements

Total Church Operations

0%

Outreach ANiC support Outreach support & training Total Outreach Expenses Missions

Excess (Deficiency) of Revenue Over Expenses from Operations) Revenue (Other Income) Investment Income

39,708

Unrealized gain on investments

178,587

Total

218,295

Excess (Deficiency) of Revenue Over Expenses

386,077

Interfund Transfer Net Increase to the General Fund

(280,000)

(298,632) 87,445

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Nominating Committee Report N O M IN AT E D ST. J O H N’ S VANCOUVE R BOARD OF T RUST E E S FOR 20 21

Position

Name

Rector

David Short - the Rector is deemed a member of Trustees upon his appointment as Rector

Rector’s Warden

Appointed by David Short

People’s Warden

Joanne Sawatzky

Treasurer

Eli Sullivan

Trustee

Alida Garrod

Trustee

Ed Bowes

Trustee

Craig Mitton

Trustee

Anita Anderson

N O M I N AT E D ST. J O H N’ S VANCOUVE R LAY SY NOD DE LE GAT E S FOR 202 1 Ewan Wilding Joanne Sawatzky Eli Sullivan Alida Garrod Ed Bowes Craig Mitton Anita Anderson

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Lay Communion Assistants A LTER N ATE LAY SYN O D D E L E GAT E S

Cindy Aalders

Brian Barker

Derek Witten

Joan Foerster

Lesley Bentley

John Wragg

Sam Foerster

Michael Bentley

Steve Friebel

Norah Johnston

Anita Bowes

Bruce Hindmarsh

Hua Soo Kee

Ed Bowes

Brenda Wagner

Michael Lee

Susan Bullen

Lorinda Moreau

Irene Canton

Roger Pieters

Dan Glover

Susan Pieters

Kimberley Graham

Lauri Riddle

Jan Hobbis

Bronywn Smyth

Esther Neudorf

Derek Witten

Barbara Pain

Elizabeth Wragg

Chris Pain

Suet-Ming Yeong

Elsbeth Piir

Robin Burns

Joel Strecker

Simon & Laurie Chan

Jim Tucker

Mark Gibson

Martin Topp

Pat Gibson

Lyn Unger

Mark Hoffmann

Cindy Wilding

Martin Kwok

Ewan Wilding

Sandy Ley

Tanya Auton-Strolz

Ruth Matheson

Kelsey Baker

Rudy Sawatzky

Tom Douce

Jane Schrag

Shaun Fraser

Lyle Schrag

Glenn Howell

Brent Smith

Chris Prabhakar

Louise Sourisseau

Willie Shain Ross

Beathen Thomas

Sheryl Smyth

Darrell Thomas

Richie Speidel

Ann Barker

Sandy Speidel

Office: 2325 Burrard Street, Vancouver, BC V6J 3J2 | Church: 5350 Baillie Street, Vancouver, BC www.stjohnsvancouver.org