SPONSOR OPPORTUNITIES
TARGET. ENGAGE. ACCELERATE. WITH POOLING TODAY. As the country and the world move through a global pandemic, insurance pooling has also felt the impact over the last several months. So, in the spirit of being “in this together” and collaboration AGRiP, CAJPA and NLC-RISC have partnered up to provide our members and our sponsors a unique virtual experience. When you engage with Pooling Today, you will get direct, validated access to the pooling market and decision makers in a way that will accelerate your reach, messaging, and relationships. You’ll have exclusive access to engage with an international audience of pooling executives and senior staff. Our attendees represent the risk management and coverage needs of 74,000 unique units of local government in the United States, alone. Partnering with Pooling Today, will accelerate your relationships through high-value impressions, pre-recorded commercials, virtual exhibit booths, and more. You’ll receive a direct value of up to $3,000 in complimentary registrations. Plus, countless additional values from customizable, branded virtual exhibit booths to pre/post attendee lists that include best practices to ensure you can build positive ongoing connections. Sponsor Pooling Today now to get targeted access that will allow you to engage and accelerate your relationships.
OCTOBER 14-15, 2020
SPONSOR DEADLINES Monday, August 31, 2020 Payments received after this date will incur a $350 late fee. No refunds after this date. Tuesday, September 1, 2020 Last day to purchase a sponsorship Friday, September 4, 2020 Last day to register comps and submit assets.
LOGO SPECIFICATIONS You must send your logo in both an eps/ai vector format and a high-res transparent png. If you do not have an eps version of your logo, please ensure what you send is a high resolution transparent png or pdf. Logos pulled from websites are not suitable.
REFUNDS AND CANCELLATIONS All refunds and cancellations of sponsorships must be in writing (emailed to info@cajpa.org will suffice) to CAJPA by August 31, 2020. Cancellations will be refunded until this date, less a 25% administrative fee. There will be no refunds after this date.
BECOMING A SPONSOR OF POOLING TODAY All contracts for sponsoring must be completed on the CAJPA ecommerce site at https://SMA.regfox.com/2020sponosorexhibitors-pooling-today. By completing the online registration, the company is agreeing to the sponsor contract rules contained in this brochure. Online payments may be made by check or credit card. If paying by check, payment must be received within 14 days of the online registration or may be subject to cancellation. Once you register Beth Ramirez, Exhibitor and Sponsor Manager will follow up with you. If any questions, please contact her at Beth2017@cajpa.org.
ALL SPONSORSHIP LEVELS INCLUDE • Pre/post lists of attendees that includes a virtual meeting with Pooling Today staff to provide tips and best practices to get the most benefit when contacting attendees. • Complimentary event registrations based on sponsorship level • Recognition on the Pooling Today event website
TITANIUM SPONSORS $15,000 • Ten (10) free event registrations. You will receive an email once you have purchased your sponsorship level with a comp code to register additional attendees ($3,000 value) • Logo placement on the Pooling Today supporter web page with company description and link to your website ($750 value) • 30-minute educational session with best-practices and coaching potentially delivered in conjunction with a pool professional for added impact ($3,000 value) • Premium Virtual Booth with six touch points. You will receive step-by-step guidance on how to engage touch points and drive attendees to your booth. ($4,500 value) • 30-second pre-recorded commercial to be played during the live broadcast of Pooling Today Pick up to four (4) of the following items: • Branded recognition keynote session slide to be used during either the opening or closing keynote presentation (Two available-$1,000 value) • Play a virtual game with the attendees and provide a prize provided by you. The sky’s the limit, but our team will work with you to develop game ideas for attendees to play using your booth’s virtual touch points. You will receive step-by-step assistance along the way. (Prizes must be approved by CAJPA and are provided by you at an additional cost which cannot exceed $100 value per winner.) • Additional group messaging in CAJPA communications via email and social media ($300 value) • Virtual Swag Bag; include a link to a CAJPA approved item as part of the thank you email sent to all attendees after the event. An example would be a gift card from Starbucks, Grubhub or Postmates. We will help you to determine just the right item as well as distribute the email to all attendees. (Digital items are provided by you at an additional cost and must be approved by CAJPA) • Your company name included in the closing Pooling Today production credits at the end of the event
PLATINUM SPONSORS $10,000 • Eight (8) free event registrations. You will receive an email once you have purchased your sponsorship level with a comp code to register additional attendees ($2,400 value) • Logo placement on the Pooling Today supporter web page with company description and link to your website ($750 value) • 30-minute educational session with best-practices and coaching potentially delivered in conjunction with a pool professional for added impact ($3,000 value) • Premium Virtual Booth with four touch points. You will receive step-by-step guidance on how to engage touch points and drive attendees to your booth. ($2,500 value) • 30-second pre-recorded commercial to be played during the live broadcast of Pooling Today Pick up to three (3) of the following items: • Branded recognition session slide to be used during at the beginning of the concurrent session presentations ($500 value) • Play a virtual game with the attendees and provide a prize to the winners. The sky’s the limit, but our team will work with you to develop game ideas for attendees to play using your booths virtual touch points. You will receive step-by-step assistance along the way. (Prizes must be CAJPA approved and are provided by you at an additional cost which cannot exceed $100 value per winner.) • Additional group messaging in CAJPA communications via email and social media ($300 value) • Virtual Swag Bag; include a link to a CAJPA approved item as part of the Thank you email sent to all attendees after the event. An example would be a gift card from Starbucks, Grubhub or Postmates. We will help you to determine just the right item as well as distribute the email to all attendees. (Digital items are provided by you at an additional cost and must be approved by CAJPA.) • Your company name included in the closing Pooling Today production credits at the end of the event
GOLD SPONSORS $5,000 • Six (6) free event registrations. You will receive an email once you have purchased your sponsorship level with a comp code to register additional attendees ($1,800 value) • Brand name placement on the Pooling Today supporter web page with company description and link to your website ($350 value) • Virtual Booth with two touch points. You will receive step-by-step guidance on how to engage touch points and drive attendees to your booth. ($500 value)
Pick up to two (2) of the following items: • Branded recognition session slide to be used at the end of the concurrent session speaker presentations ($300 value) • Play a virtual game with the attendees and provide a prize to the winners. The sky’s the limit, but our team will work with you to develop game ideas for attendees to play using your booths virtual touch points. You will receive step by step assistance along the way. (Prizes must be approved by CAJPA and are provided by you at an additional cost which cannot exceed $100 value per winner.) • Additional group messaging in CAJPA communications via email and social media ($300 value) • Your company name included in the closing Pooling Today production credits at the end of the event
SILVER SPONSORS $2,500 • Four (4) free event registrations. You will receive an email once you have purchased your sponsorship level with a comp code to register additional attendees ($1,200 value) • Brand name placement on the Pooling Today supporter web page with company description and link to your website ($350 value) • Virtual Booth with two touch points. You will receive step by step guidance on how to engage touch points and drive attendees to your booth. ($500 value) Pick one (1) of the following items: • Branded recognition session slide to be used at the end of the concurrent session speaker presentations ($300 value) • Play a virtual game with the attendees and provide a prize to the winners. The sky’s the limit, but our team will work with you to develop game ideas for attendees to play using your booths virtual touch points. You will receive step by step assistance along the way. (Prizes must be CAJPA approved and are provided by you at an additional cost which cannot exceed $100 value per person.)
• Additional group messaging in CAJPA communications via email and social media ($300 value) • Your company name included in the closing Pooling Today production credits at the end of the event
BRONZE SPONSORS $1,500 • Two (2) free event registrations. You will receive an email once you have purchased your sponsorship level with a comp code to register additional attendees ($600 value) • Brand name placement on the Pooling Today supporter web page with company description and link to your website ($350 value) • Your company name included in the closing Pooling Today production credits at the end of the event
SPONSORSHIP APPLICATION RULES AND REGULATIONS Contract for Space: The online registration form, the formal notice of confirmation via email and the full payment of sponsorship fees together constitute a contract between CAJPA and the vendor for the right to participate as outlined in this virtual event and to comply with these rules and regulations. Sponsors shall be bound by the rules and regulations set forth herein and by such amendments or additional rules and regulations which may be established by CAJPA. Booth payment: Each exhibitor must submit a signed application with full payment to reserve a booth. Payment must be received within 14 days of reservation or the booth may be forfeited. Cancellation: If an exhibitor cancels a sponsorship contract prior to August 31, 2020 all fees paid (less 25% cancellation fee) will be returned. In addition, cancellation of a booth after August 31, 2020 will result in a full forfeiture of fees. Prizes: Representatives from the companies sponsoring at the virtual event are not eligible to win prizes. Only one prize may be given away by each sponsor. Prize winners will be eligible to win more than one prize. Individual sponsors may determine if the prize winner needs to be in attendance at the time of the drawing. Sponsors accept responsibility of delivery of their prizes to the winner. Rules and compliance: Sponsors agree to comply with rules and regulations as specified in the confirmation emails received from metroConnections.