EXHBITOR PROSPECTUS
$1,500 – REGISTRATION FEE
$400 – ADDITIONAL EXHIBITOR ATTENDEE –includes meals & receptions (One attendee is included in exhibitor registration fee).
TWO TABLES – $100 OFF the price of the second table
NEW: 75% discount for Diamond sponsorship ($10,000)
50% discount for Platinum sponsorship ($5,000)
By registering as an Exhibitor and paying the fee, you are agreeing to follow the rules and guidelines set forth here.
EXHIBIT SPACE
One table-top exhibit space with 6’ skirted table, two chairs and one wastebasket. Electricity packages and Wi-Fi services will need to be arranged directly with the Hyatt Regency Denver at Colorado Convention Center and further forms will be provided with the exhibit confirmation.
TABLE TOP ASSIGNMENTS
Payment required prior to conference. Booth location assignment will be done on a registration/payment date basis. No space is either confirmed or held without payment.
EXHIBIT DATES, INCLUDING SET UP & TEAR DOWN
Wednesday, December 6, 2023
• 8:30 am – 10:30 am Exhibitor Set-Up
10:30 am – 4:45 pm Exhibit Space Open
Thursday, December 7, 2023
7:30 am – 4:00 pm Exhibit Space Open
4:30 pm – 10:00pm Exhibit Space Breakdown
DEADLINES
Deadline to submit Logo: September 29, 2023
Logo will be displayed in the Event App. (logos can be submitted any time before October)
Company Description (short blurb): September 29, 2023
Company description and contact: name, email and phone number will be displayed in the Event App.
Deadline to register all booth attendees: October 13, 2023
Deadline to submit payment: October 13, 2023
(Payment required prior to conference)
LOGO SPECIFICATIONS
You must send your logo in EPS or AI vector format. If you do not have an EPS version of your logo, please ensure what you send is a high-resolution transparent PNG or PDF. Logos pulled from websites are not suitable for MPACE printing.
REGISTRATION
All people in an exhibit booth must be registered. Exhibitor registration includes one conference registration, including all meals and one ticket to the Thursday night event. To register additional exhibitor staff, register them online for the discounted rate of $400 each. Commercial material may be displayed only by registered exhibitors within the limits of their contracted booth space or by official conference presenters during their presentations.
INSURANCE
The exhibitor understands that neither the Mountain Pacific Association of Colleges and Employers nor the host venue maintain insurance covering the Exhibitor’s property. It is the sole responsibility of the Exhibitor to obtain such insurance. Security is not provided in the Exhibit Hall.
EXHIBITOR SPONSORED EVENTS
The exhibitor agrees not to hold any sponsored events where conference attendees would be invited during an MPACE scheduled event. Contact the MPACE office at 916.231.2140 for scheduling information.
***MPACE will do its best to drive traffic to your booth. Some exhibitors find that raffling off items helps as well*** CANCELLATION POLICY
Cancellations received in writing prior to October 1 will receive fifty percent (50%) of their registration fees refunded. After October 1 there are no refunds for cancellation.
SHIPPING COSTS AND RESPONSIBILITY
Shipping, receiving, set up and tear down, as well as return shipping of any company materials, is the responsibility of each Exhibitor. Shipping & Handling information will be provided to you.
HOTEL INFORMATION
Hyatt Regency Denver at Colorado Convention Center
650 15th Street
Denver, Colorado 80202
Room rate: $189 plus tax, per night.
Room cut-off date: Monday, November 13, 2023
Reserve your room online
CONTACT
2023 Exhibits Committee Co-Chairs
Jeff Brzozowski, Exhibits Committee Chair
jbrzozow@travelers.com • 916-420-9769
Tracy Hill, Exhibits Committee Chair
tracy.hill@ehi.com • 310-405-2709
DENVER, COLORADO DECEMBER 6-8,2023
EXHIBITOR INFORMATION & AGREEMENT