2022 CAJPA On-Boarding Manual

BOARD OF DIRECTORS ON-BOARDING MANUAL

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2022 CAJPA ON-BOARDING MANUAL

CAJPA ON-BOARDING MANUAL TABLE OF CONTENTS Welcome Letter 3 Good Governance 4 - 5 Articles of Incorporation 6 - 7 Bylaws 8 - 18 Board Minutes 20 - 39 Financials 40 - 71 Board and Committee Roster 73 Strategic Plan 74 - 75 Budget 77 - 82 Staff Responsibilities 84 - 86

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Welcome Letter

Welcome to CAJPA’s leadership!

On behalf of the CAJPA Board of Directors, committee members and staff, I want to thank you for your willingness to be part of California’s voice for risk sharing pools. CAJPA was founded in 1981, when the pooling concept for insurance purposes was still relatively new and fairly obscure. Not wanting to venture alone in unchartered waters, CAJPA was formed to meet the need for communication and cooperation among the newly formed JPAs. CAJPA has always taken challenges head-on and provides its members with essential member benefits and advocacy unique to California’s risk sharing pools. For the last 39 years, CAJPA has provided its members with up-to-date professional development opportunities, an accreditation program requiring the highest of standards, impactful advocacy at both the Capitol and with state regulators; as well as a family-like culture where professionals share knowledge and support one another.

As a member of CAJPA’s Board of Directors, you will be playing a part in the future of the organization, providing input and making vital decisions on how to best serve our members. Regardless if you are one of the nine elected board members or one of the committee chairs, you will find a strong unity of purpose on the CAJPA Board.

Currently, the Board of Directors meets virtually each month. We have an annual multi-day strategic planning session as well. Directors are encouraged to attend as many CAJPA events as possible.

CAJPA is managed by an association management company, Smith Moore & Associates, with its headquarters located in downtown Sacramento, California. We have included a staff roster with roles and responsibilities to assist you. If you ever need assistance or have questions, please feel free to reach out to staff. CAJPA’s legislative advocate is Faith Lane Borges with California Advocates.

Again, thank you for your service to CAJPA and its members. We look forward to working with you.

Most sincerely,

Catherine Smith Catherine Smith Executive Director

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Good Governance

As a board member, you are in a unique position to make an invaluable contribution to the effectiveness of CAJPA’s Board, the performance of CAJPA as an organization and to promote the role of risk sharing JPA’s in California. Each of you comes to the place of leadership as a subject matter expert within California’s public risk sharing community. That knowledge will be beneficial as a board member. That said, the role of a board member of a non-profit association is unique and will require each of you to perhaps learn a new role, especially if you haven’t served previously as a board member.

Today’s boards are being held to a higher level of scrutiny to ensure legal and ethical integrity. Today’s boards are committed to greater transparency and seekers of new and innovative ways to serve members. Your service on CAJPA’s Board of Directors will require more than good will, common sense and good intentions. Your decision to step into a leadership role reflects that you are committed to serving as part of the governing body. No individual board member has any authority to singularly make a decision on behalf of the full Board. Many boards discuss what is termed “a unity of purpose” – so each of those serving is committed to the same outcomes.

There shall be a Board of Directors consisting of nine (9) voting members elected from among the Regular JPA Members of CAJPA and elected by all other Regular JPA Members. Chairs of standing committees shall also serve as ex-officio, non-voting members of the Board of Directors. That said, all of the CAJPA Board members are asked to actively engage in all Board discussions. Voting is the only difference between the two types of board members.

Good boards focus on setting direction, ensuring and protecting resources, acting as ambassadors, and providing operational oversight. CAJPA is primarily a volunteer-driven organization with the support of an association management company and legislative advocacy firm so clarity of direction and fiscal stability is key to moving forward. As well, being a visible and influential organization in California which represents almost all public entity risk sharing pools in the state being an advocate, ambassador and voice of California’s for our members and the public agencies they serve is a high-priority.

Come to meetings prepared. Understand the organization’s strategic vision. Understand your roles and responsibilities as a board member. Speak your mind but ultimately support any and all final decisions of the Board externally. Have no hidden agendas. Be engaged. Be an advocate for CAJPA and risk sharing pools across California.

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Good Governance

Duties of a Board Member (called the 3 Ds) Duty of Care: The board and the board member’s obligation to be reasonably informed, to act in good faith, and to be diligent in making decisions.

Duty of Loyalty: - The board and the board member’s obligation to be accountable by putting your personal interests aside for the greater good of the organization.

The Duty of Obedience: The board and the board member’s obligation to comply with legal, regulatory, and reporting requirements and to serve as a guardian of your association’s mission.

And, each board member has a fiduciary responsibility to the organization which is to protect and enhance its assets to help ensure short- and long-term fiscal stability.

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Articles Of Incorporation

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Articles Of Incorporation

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CAJPA Bylaws

CALIFORNIA ASSOCIATION OF JOINT POWERS AUTHORITIES (CAJPA) BYLAWS As Amended March 5, 2013

Supersedes previous versions: As amended October 6, 2010 As amended September 9, 2009 As amended September 15, 2004 As amended September 19, 2001 As amended September 18, 1997 As amended November 16, 1984 As originally adopted January 21, 1982

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CAJPA Bylaws

CALIFORNIA ASSOCIATION OF JOINT POWERS AUTHORITIES (CAJPA) BYLAWS As amended March 5, 2013 TABLE OF CONTENTS ARTICLE I - NAME ............................................................................................................................................ 4 ARTICLE II – PRINCIPAL LOCATION ......................................................................................................... 4 ARTICLE III – PURPOSE .................................................................................................................................. 4 ARTICLE IV - MEMBERSHIP .......................................................................................................................... 4 Section 1 - Regular Membership ........................................................................................................................ 4 Section 2 - Affiliate Membership....................................................................................................................... 4 Section 3 - Associate Membership ..................................................................................................................... 4 Section 4 - Membership Dues ............................................................................................................................. 4 ARTICLE V – VOTING ...................................................................................................................................... 5 Section 1 – Regular Members............................................................................................................................ 5 Section 2 – Affiliate Members ........................................................................................................................... 5 Section 3 – Associate Members ......................................................................................................................... 5 ARTICLE VI – WITHDRAWAL ....................................................................................................................... 5 ARTICLE VII - MEETINGS OF THE ASSOCIATION ................................................................................. 5 Section 1 - Meetings of the Association ............................................................................................................. 5 Section 2 - Notice ............................................................................................................................................... 5 Section 3 - Quorum - General Membership Meetings ........................................................................................ 5 ARTICLE VIII - BOARD OF DIRECTORS..................................................................................................... 6 Section 1 – Intent ................................................................................................................................................ 6 Section 2 - Board Members ................................................................................................................................ 6 Section 3 - Eligibility .......................................................................................................................................... 6 Section4 - Duties ................................................................................................................................................. 6 Section 5 - Meetings of the Board of Directors .................................................................................................. 6 ARTICLE IX - ELECTION OF THE BOARD OF DIRECTORS .................................................................. 6 Section 1 - Terms ................................................................................................................................................ 6 Section 2 - Nominating Committee .................................................................................................................... 7 Section 3 - Votes to Elect ................................................................................................................................... 7 ARTICLE X - DUTIES OF OFFICERS ............................................................................................................ 7 Section 1 - Officers ............................................................................................................................................. 7 Section 2 – Election of Officers ......................................................................................................................... 7 Section3 - President ............................................................................................................................................ 7 Section 4 - Vice President ................................................................................................................................... 7 Section 5 - Secretary ........................................................................................................................................... 7 Section 6 - Treasurer ........................................................................................................................................... 7 ARTICLE XI – VACANCIES ............................................................................................................................. 8 Section 1 –Vacancies ......................................................................................................................................... 9 Section 2 – Resignations .................................................................................................................................... 9 Section 3 – Removal from Office....................................................................................................................... 9 ARTICLE XII – COMMITTEES ....................................................................................................................... 9 Section 1 - Committees ...................................................................................................................................... 9 Section 2 - Members ........................................................................................................................................... 9 ARTICLE XIII – ACCOUNTS AND RECORDS ............................................................................................. 9 Section 1 - Fiscal Year ....................................................................................................................................... 9 Section 2 - Budget .................................................................................................................................................. 9 2

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Section 3 - Funds and Accounts ........................................................................................................................ 9 Section 4 - Treasurer's Report ........................................................................................................................... 9 Section 5 - Annual Audit ................................................................................................................................. 10 Section 6 - Costs ............................................................................................................................................... 10 ARTICLE XIV - LIMITATION OF ASSOCIATION’S LIABILITY .......................................................... 10 ARTICLE XV - INDEMNIFICATION ............................................................................................................ 10 ARTICLE XVI - DISSOLUTION ..................................................................................................................... 10 ARTICLE XVII - AMENDMENTS OF BYLAWS ......................................................................................... 10 DEFINITIONS .................................................................................................................................................... 11 Affiliate Member .............................................................................................................................................. 11 Associate Member ............................................................................................................................................ 11 Board of Directors............................................................................................................................................ 11 Delivery ............................................................................................................................................................. 11 Designated Representative ............................................................................................................................... 11 Management Employee ................................................................................................................................... 11 Meeting ............................................................................................................................................................. 11 Regular Member .............................................................................................................................................. 12

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CAJPA Bylaws

CALIFORNIA ASSOCIATION OF JOINT POWERS AUTHORITIES BYLAWS ARTICLE I - NAME The organization shall be known as the "California Association of Joint Powers Authorities" hereinafter referred to as CAJPA or the Association.

ARTICLE II – PRINCIPAL LOCATION The principal office of the Association will be located at such place within the State of California as the Board of Directors may designate.

ARTICLE III – PURPOSE The purpose of the Association: 1. To provide a forum for Joint Powers Authority (JPA) members to exchange information on mutual issues arising in the administration of self-funded and group purchasing insurance programs, and other programs associated with the operation of such JPAs; 2. To work effectively in initiating legislation and/or administrative policies and regulations, and provide support for or opposition to legislation affecting programs of JPAs; 3. To provide accreditation standards and award Certificates of Accreditation to JPAs which meet those standards; 4. To act as a peer resource to members in administering programs; and 5. To sponsor educational conferences and programs to benefit and enhance the administration of JPAs. ARTICLE IV – MEMBERSHIP Section 1 - Regular Membership Regular Membership is open to all JPAs formed under California Government Code Section 6500, et seq, which provide self-funded, group purchase insurance, or other risk financing/risk management programs. Each JPA shall appoint one Designated Representative to receive mailings and official communications and to represent the Regular Member at general membership meetings. Regular Members are subject to policy, rules and procedures adopted by the Board of Directors relating to activities at Association meetings or conferences.

Section 2 - Affiliate Membership Affiliate Membership is open to any government or non-profit entity that does not otherwise meet the criteria for Regular Membership. Affiliate Members may attend Association meetings. Affiliate Members are subject to policy, rules and procedures adopted by the Board of Directors relating to activities at Association meetings or conferences.

Section 3 - Associate Membership Associate Membership is open to JPA service providers, including individuals. Associate Members may attend Association meetings. Associate Members are subject to policy, rules and procedures adopted by the Board of Directors relating to activities at Association meetings or conferences.

Section 4 - Membership Dues Annual membership dues as established by the Board of Directors shall be payable no later than 90 days following the date of the invoice.

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ARTICLE V – VOTING Section 1 – Regular Members Each Regular Member is entitled to one vote, which shall be cast by the Regular Member’s Designated Representative at the general membership meeting.

Section 2 – Affiliate Members Affiliate Members do not have voting privileges.

Section 3 – Associate Members Associate Members do not have voting privileges.

ARTICLE VI – WITHDRAWAL Any Regular, Affiliate or Associate Member may withdraw from membership at any time by filing a written notice of withdrawal with the Association. No dues shall be refunded in the case of withdrawal from membership.

ARTICLE VII - MEETINGS OF THE ASSOCIATION Section 1 - Meetings of the Association There shall be at least one meeting of the Association’s Regular Members (“general membership meeting”) held each year, which shall be called by the President. Additional general membership meetings may be called by the President or by a majority of the Board of Directors.

Section 2 - Notice Notice of the time and place of all general membership meetings shall be delivered to all Designated Representatives at least two weeks prior to the meeting. The notice shall specify the place, date and hour of the meeting, and the means of electronic transmission by and to the Association or electronic video screen communication, if any, by which members may participate in the meeting. For the annual meeting, the notice shall state the matters that the Board of Directors, at the time notice is given, intends to present for action by the members. For a special meeting, the notice shall state the general nature of the business to be transacted and shall state that no other business may be transacted. The notice of any meeting at which directors are to be elected shall include the names of all persons who are nominees when notice is given.

Approval by the members of any of the following proposals, other than by unanimous approval by those entitled to vote, shall be valid only if the notice or written waiver of notice states the general nature of the proposal or proposals: (a)

Removing a director without cause;

(b)

Filling vacancies on the board;

(c)

Amending the Association's articles of incorporation;

(d)

Electing to wind up and dissolve the Association.

Section 3 - Quorum - General Membership Meetings Each Designated Representative of a Regular Member of the Association shall register prior to general membership meetings, and fifteen (15) of these registered Members shall constitute a quorum for the transaction of the business of the Association. Unless otherwise provided for in these Bylaws, action shall be by a majority 5

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CAJPA Bylaws

vote of the Designated Representatives present at the general membership meeting with each Regular Member limited to one vote. Proxy voting is not permitted.

ARTICLE VIII - BOARD OF DIRECTORS Section 1 – Intent It is the intent of the Association that it be governed by Board Members whose primary function is to participate in the management or governance of a JPA and that such Board Members are not also vendors who are providing additional products and/or services to the JPA or to the pooling community on a for-profit basis.

Section 2 - Board Members There shall be a Board of Directors consisting of nine (9) voting members elected from among the Regular Members of CAJPA and elected by the Regular Members. Chairs of standing committees shall also serve as exofficio, non-voting members of the Board of Directors.

Section 3 - Eligibility Every CAJPA Board Member must be either a public employee who is a member of the management team of a Regular Member, a public employee who is a voting member of the governing board of a Regular Member, or an individual public employee whose primary duties are the operation of a Regular Member agency. A Board Member will become the Designated Representative of “his or her” Regular Member upon assuming office on the CAJPA Board, if he or she is not already so designated before that date.

Section4 - Duties The Board of Directors shall govern the Association and shall have such authority as is not inconsistent with these Bylaws to carry out all functions of the Association; to receive, accept, and utilize property, real or personal, from any members of the Association; and to receive, accept, and expend and disburse monies by contract or otherwise, for purposes consistent with the provisions of these Bylaws, which monies may be provided by any revenues of the Association. The Board of Directors shall annually, on or before the first day of the Association's fiscal year, adopt a budget showing each of the purposes for which the Association will need money and the estimated amount of money that will be needed for each such purpose for the ensuing fiscal year. The Board of Directors shall establish annual membership dues not later than 60 days prior to the ensuing dues fiscal year. The Board of Directors shall ensure that a complete and accurate system of accounting of the Association's funds shall be maintained at all times consistent with established accounting procedures and practices. The Board of Directors has the authority to delegate certain duties as it deems appropriate.

Section 5 - Meetings of the Board of Directors Meetings of the Board of Directors shall be called by the President or may be called by a majority of the Board of Directors. Written notice of such meetings shall be delivered to members of the Board of Directors not less than three (3) days prior to such meeting. Five (5) or more voting members of the Board of Directors present at a meeting shall constitute a quorum. In the event action is necessary by the Board of Directors prior to a scheduled meeting, an affirmative vote of six (6) or more of the members of the Board of Directors by telephonic, electronic or mail poll conducted by the President shall be sufficient to constitute action. Issues decided by this voting method shall be reported at the next regular Board of Directors meeting.

ARTICLE IX - ELECTION OF THE BOARD OF DIRECTORS Section 1 - Terms Each director shall be elected to serve a three-year term. The term of office for each director shall commence on January 1, following the election and expire on December 31 of the elected term. The Board of Directors 6

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positions shall be numbered One through Nine. The Secretary of the Association shall maintain a record of position numbers and the corresponding board member's name and term expiration dates.

Section 2 - Nominating Committee There shall be a Nominating Committee appointed by the President of the Board of Directors and composed of no fewer than three (3) Designated Representatives of Regular Members. The Nominating Committee shall be responsible for seeking nominations; identifying one or more eligible candidates for each Director's position on the Board of Directors whose term is scheduled to expire; and recommending as many eligible candidates as there are Directors’ positions up for election. At least two weeks prior to the election, a written report of the nominating committee stating the names of all eligible persons nominated, and the names of the persons recommended by the Nominating Committee, shall be delivered to all Designated Representatives.

Section 3 - Votes to Elect Those nominees receiving the greatest numbers of votes cast by Designated Representatives of Regular Members shall be elected. In the case two or more candidates for one position receive an equal number of the votes, the election shall be determined by drawing.

ARTICLE X - DUTIES OF OFFICERS Section 1 - Officers Officers of the Association shall consist of a President, Vice President, Secretary and Treasurer. The officers shall have such duties as are herein prescribed.

Section 2 – Election of Officers The Board of Directors shall elect a President and Vice President, each to hold office for a two-year term, except as hereinafter provided, and until a successor is elected. In the event the President or Vice President so selected ceases to be a member of the Board of Directors, or for other reasons is unable to serve, the resulting vacancy in the office of President or Vice President shall be filled at the next Board of Directors meeting held after such vacancy occurs. The offices of Secretary and Treasurer, shall be elected by the Board of Directors at the first Board meeting following the general election, and the persons so elected shall serve for a one year term from January 1 to December 31. The officers shall have such duties as are herein prescribed.

Section3 - President The President shall preside at all meetings of the Association and the Board of Directors, and shall appoint, replace, or reaffirm committee chairperson(s). The President shall serve as an ex-officio member of all committees.

Section 4 - Vice President The Vice President shall preside in the absence of the President and in case of vacancy in the office of President, perform the duties of that office until a President shall be elected.

Section 5 - Secretary The Secretary shall maintain a record of proceedings of all meetings and shall be the custodian of official documents and records other than financial records for the Association.

Section 6 - Treasurer The Treasurer shall maintain a record of the financial transactions of the Association, including but not limited to, income and expense statements, bank accounts and investments. Financial records shall be subject to an annual audit by an independent, Certified Public Accountant.

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ARTICLE XI – VACANCIES Section 1 –Vacancies A vacancy or vacancies on the Board of Directors shall be deemed to exist upon the specific circumstances which may include any of the following: (i) the death, resignation or removal of a director; (ii) an increase in the number of authorized directors; or (iii) the failure of the Designated Representatives to elect directors by ballot. Vacancies on the Board of Directors shall be filled by appointment by a majority vote of the Board of Directors after they have considered the recommendations of the Nominating Committee. The replacement shall serve for the remainder of the term of the Board Member whose position was vacated.

Section 2 – Resignations Any director or officer may resign by giving written notice of resignation to the President, Vice President or Board Member. Should a director no longer meet the eligibility criteria as provided in Article VIII, Section 3 of these Bylaws, that director shall immediately be deemed to have resigned.

Section 3 – Removal from Office The Board of Directors, by an affirmative vote of five or more of the Board members, shall have the power and authority to remove an officer or director with or without cause and declare his or her office vacant if he or she (i) has been declared of unsound mind by a final order of court; (ii) has been convicted of a felony; (iii) has been found by a final order or judgment of any court to have breached any duty under Section 7230 through 7238 of the California Nonprofit Mutual Benefit Corporation Law (relating to the standards of conduct of directors); (iv) fails or ceases to meet any required qualification that was in effect at the beginning of that director’s current term of office; (v) has three unexcused absences from Board of Directors meetings during a calendar year; or (vi) fails to fulfill the duties of a Board member.

ARTICLE XII – COMMITTEES Section 1 - Committees The Board of Directors may establish or dissolve committees or Ad Hoc committees as may be appropriate.

Standing Committees are advisory to the Board of Directors. The Board of Directors may delegate certain duties to the committees as it deems appropriate.

Section 2 - Members With the exception of the Nominating Committee, the chairpersons of each committee shall select members from among the Regular, Affiliate and/or Associate Members, subject to the approval of the Board of Directors.

ARTICLE XIII – ACCOUNTS AND RECORDS Section 1 - Fiscal Year The fiscal year of the Association shall be established by the Board of Directors.

Section 2 - Budget The Board of Directors shall adopt an operating budget for the Association prior to the start of each fiscal year.

Section 3 - Funds and Accounts The Treasurer shall establish and maintain such funds and accounts as may be required by good accounting practice or by the Board of Directors. Books and records of the Association shall be open to inspection at all reasonable times by representatives of a Member.

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Section 4 - Treasurer's Report The Treasurer, 120 days after the close of each fiscal year, shall give a complete written report of all financial activities for such fiscal year to the Board of Directors.

Section 5 - Annual Audit The Board of Directors shall provide for a certified, annual audit of the accounts and records of the Association which audit shall conform to generally accepted auditing standards. When such an audit of the accounts and records is made by a Certified Public Accountant, such report shall be reviewed and approved by the Board of Directors.

Section 6 - Costs Any costs of the audit, including contracts with, or employment of, Certified Public Accountants, in making an audit pursuant to this Article, shall be borne by the Association.

ARTICLE XIV - LIMITATION OF ASSOCIATION’S LIABILITY No officer, director, or member shall make or incur any debt or liability in the name of the Association or on its behalf unless such debt or liability is authorized by the Board of Directors and is not inconsistent with these Bylaws.

ARTICLE XV – INDEMNIFICATION Every director, officer or employee of the Association and such others as may be specified from time to time by the Board of Directors, shall be indemnified by the Association against all expenses and liabilities, including legal fees, reasonably incurred or imposed upon them in connection with any proceeding to which they may be made a party, or in which they may become involved, by reason of being or having been a director, officer or employee of the Association, or any settlement thereof, whether the person is a director, officer or employee at the time such expenses are incurred, except in such cases wherein the director, officer or employee is adjudged guilty of negligence, willful misfeasance or malfeasance in the performance of his or her duties. The foregoing right of indemnification shall be in addition to and not exclusive of all other rights to which the indemnified person may be entitled (such as, by way of example and not limitation, the rights to be defended and indemnified under a policy or policies of insurance purchased for such purposes by the Association).

ARTICLE XVI – DISSOLUTION The Association shall use its funds only to accomplish the purposes specified in these Bylaws. No part of the funds shall be used to the advantage of any single person or entity or be distributed to the members of the Association. In the event of the dissolution or final liquidation of the Association, its remaining net assets shall be distributed to such nonprofit corporations or associations as are exempt from Federal Income Tax under Section 501(c)(6) of the Internal Revenue Code, as deemed appropriate by the Board of Directors.

ARTICLE XVII - AMENDMENTS OF BYLAWS Amendments to these Bylaws may be proposed at any time by a vote of two-thirds (2/3) of the Board of Directors, but any such amendment shall not be effective until approved by a majority vote of the Designated Representatives of the Regular Members voting at a general membership meeting or by a majority vote of the Designated Representatives of the Regular Members if the vote is by mail ballot. The Board of Directors may establish the effective date of the Bylaw amendments as any date on or after the date such amendments are approved by the Regular Members’ Designated Representatives.

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DEFINITIONS Affiliate Member Any government or nonprofit entity that does not otherwise meet the criteria for Regular Membership. Affiliate Members must be approved for membership by the Board of Directors and must be in good standing.

Associate Member An individual or agency which is in the business of providing products or services to one or more Regular Members and/or other agencies. Generally, Associate Members operate on a for-profit basis and provide some services or products to Regular Members or other agencies. Associate Members must be approved for membership by the Board of Directors and must be in good standing.

Board of Directors The governing body of the California Association of Joint Powers Authorities (CAJPA).

Delivery The delivery of communications regarding Association meetings or other business either personally, by telegraph, teletype, or other form of wire or wireless communication; or by first class U.S. mail or private carrier. Notice given by electronic transmission by the Association shall be valid only if: (1.) Delivered by (i) facsimile telecommunication or electronic mail when directed to the facsimile number or electronic mail address, respectively, for that recipient on record with the Association; (ii) posting on an electronic message board or network that the Association has designated for those communications, together with a separate notice to the recipient of the posting, which transmission shall be validly delivered on the later of the posting or delivery of the separate notice of it; or (iii) other means of electronic communication; (2.) To a recipient who has provided an unrevoked consent to the use of those means of transmission for communications; and (3.)

That creates a record that is capable of retention, retrieval, and review, and that may thereafter be rendered into clearly legible tangible form.

Designated Representative The Designated Representative who is elected or appointed by the Board of Directors, Executive Committee, or other duly-empowered authorizing body of a Regular Member to represent the interests of the Regular Member at Association general membership meetings. This person is eligible to cast the sole vote of that Regular Member at general membership meetings.

Management Employee An individual employed by a public agency in a management or leadership capacity who meets eligibility requirements for the Public Employees Retirement System (PERS) or State Teachers' Retirement System (STRS).

Meeting A gathering of members of the Board of Directors, or of Designated Representatives of Regular Members of the Association, for purposes of transacting Association business. Any board or general membership meeting may be held either by attendance in person; or by attendance by conference telephone, video screen communication, or other communications equipment; or both by attendance in person and by attendance via electronic means.

Whether effected by personal appearance or by electronic means, participation in a meeting shall constitute presence in person at the meeting if (1.) Each member participating in the meeting can communicate concurrently with all other members; and (2.) Each member is provided the means of participating in all 11

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matters before the Board of Directors, including the capacity to propose, or to interpose an objection to, a specific action to be taken by the Association.

Regular Member A public risk pool which is a Joint Powers Authority formed pursuant to California Government Code section 6500, et seq which provides self-funded, group purchase insurance, or other risk financing/risk management programs and services to a California public agency or agencies. Regular Members must be approved for membership by the Board of Directors and must be in good standing.

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January 15, 2021 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting Friday, January 15, 2021 12:30 pm – 2:30 pm AGENDA Attendees Gina Dean, President, PRISM Norm Lefmann, Vice President, California JPIA John Stenerson, Treasurer, Self-Insured Schools of California Janet Selby, Secretary, North Bay Schools Insurance Authority Andy Sells, Past President, ACWA JPIA Martin Brady, Director, Schools Insurance Authority Rose Burcina, Director, Redwood Empire Schools Insurance Group Craig Schweikhard, Director, SMCSIG Kimberly Dennis, Accreditation Committee Chair, Alameda County Schools Insurance Group Puneet Behl, Finance Committee Chair, PRISM Marinda Griese, LITL Committee Chair, California Joint Powers Insurance Authority Mike Pott, Legal Affairs Committee Chair, PRISM Bill Scribner, Technology Committee Chair, BETA Healthcare Group Melissa Hernandez, California Schools Risk Management JPA Others/Guests Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Angelique Grellus, CAJPA Coordinator Rayneedae Garcia, CAJPA Assistant Teri Anticevich, CAJPA Conference Planner Faith Borges, CAJPA Legislative Advocate Call to Order & Opening Remarks President Gina Dean called the meeting to order at 12:33 pm.

Approval of Agenda Director Andy Sells motioned to approve the meeting agenda. Vice President Norm Lefmann seconded. Motion carried.

Consent Calendar Director Craig Schweikhard motioned to approve the Consent Calendar. Director Janet Selby seconded. Motion carried.

Discussion/Action Items Tort Data Analysis Project Update Director Sells reported that the Tort Data Analysis Project is moving along on schedule. They are currently looking for more claims data to be more statistically viable. The focus is on claims over $1 million. Once the report is presented to the CAJPA Board and membership, CAJPA will need to discuss strategy on how to use the results. Final presentation is anticipated at the February board meeting.

CAJPA Onboarding Packet and Process Executive Director Catherine Smith called attention to the draft CAJPA onboarding manual in the packet. Smith welcomes any feedback on the packet prior to finalizing it. She will also be scheduling an onboarding session with the new members in the new few months and finalize the onboard manual.

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January 15, 2021 Board Minutes

Standing Agenda Items/Updates Membership Report Administrative Director Carmen Berry reported that Regular membership is at an 80% retention rate up 42% from the last dues notice. Associate dues are likely to be slower until sponsorship opportunities are released.

CAJPA Event Updates Pooling Today Final Report Berry presented the Board with the final financial report from Pooling Today. The total revenue gain came in just under $175k. Overall, CAJPA is very pleased with the result. The upcoming CAJPA events are: • LITL Program- January 28, 2021 • Legislative Action Day- TBD • Spring Workshop- May 4-5 2021 • Annual Conference- September 14-17, 2021 Teri Anticevich mentioned that she has been keeping in touch with the Lake Tahoe hotels regarding the September 2021 conference and will notify the Board of any updates.

Legislative Updates Vice President Lefmann reported that the Legislative Committee has their first meeting of the year later this month. They are looking to meet with Private Alliance in March. Legislative Advocate Faith Borges mentioned that the Legislature will start working on the proposed FY21/22 state budget. State revenues have come in higher than anticipated, so a large focus will be on schools and homelessness.

CCWC The CCWC conference is scheduled for June 8-9, 2021.

AGRiP AGRiP will be meeting every other month instead of monthly moving forward. John Shull is taking over as President.

President Dean initiated a roundtable discussion on the CAJPA ROI for Associate members especially now that the inperson events are iffy at best due to the pandemic. Staff shared with the Board that most Associate members renew their membership in conjunction with their exhibitor or sponsorship to secure a reduced rate. A 26% retention rate is typical around this time, but if the annual conference is not in-person this September, that incentive will be lost and it may be unlikely that Associate members renew. Staff is currently working on a sponsorship package. Beth Ramirez will be contacting sponsors who are Associate members to receive feedback on the value of their membership. Currently, many sponsors are not inclined to virtual events. Smith would like to find a way to engage Associate members with CAJPA throughout the year not just at the conference. The Board directed staff to develop an Associate member survey to get feedback on the value of membership and what our professional partners want from CAJPA. Berry and Ramirez will be setting a virtual session with high supporters to help develop a final exhibitor/sponsor annual program. Staff will report back to the full Board with results and recommendations before April.

Next Meeting: February 19, 2021 With no further business, the meeting was adjourned at 1:57 pm.

Respectfully submitted, Rayneedae Garcia CAJPA Account Assistant

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February 19, 2021 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting Friday, February 19, 2021 12:30 pm – 2:30 pm Attendees Gina Dean, President, PRISM Norm Lefmann, Vice President, California JPIA Andy Sells, Past President, ACWA JPIA John Stenerson, Treasurer, Self-Insured Schools of California Janet Selby, Secretary, North Bay Schools Insurance Authority Martin Brady, Director, Schools Insurance Authority Melissa Hernandez, California Schools Risk Management JPA Craig Schweikhard, Director, SMCSIG Kimberly Dennis, Accreditation Committee Chair, Alameda County Schools Insurance Group Puneet Behl, Finance Committee Chair, PRISM Marinda Griese, LITL Committee Chair, California Joint Powers Insurance Authority Mike Pott, Legal Affairs Committee Chair, PRISM Bill Scribner, Technology Committee Chair, BETA Healthcare Group Others/Guests Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Rayneedae Garcia, CAJPA Assistant Faith Borges, CAJPA Legislative Advocate Call to Order & Opening Remarks President Gina Dean called the meeting to order at 12:33 am. A quorum was established.

Consent Calendar Craig Swcheikhard motioned to approve the meeting agenda. Martin Brady seconded. Motion carried. Craig Schweikhard motioned to approve the minutes from the January 15, 2021 meeting along with the December and January financials.

Janet Selby seconded. Motion carried.

Standing Agenda Items Membership Report Carmen Berry updated the Board with the status of membership renewals. Associate and Affiliate membership retention has gone up since the last meeting. Staff will meet in one week to discuss the JPA’s that have not yet renewed and will start making calls thereafter.

CAJPA Event Updates LITL Program Marinda Griese reported to the Board on the January 28th LITL Committee program. The response from attendees was successful. The LITL committee would like to have a similar session at the annual conference since there might be a legislative ruling by then. The next LITL program will be April 15th regarding coverage issues and CIF for school athletics.

Legislative Action Day Carmen informed the Board that registration has opened for Legislative Action Day. The legislative program will take place from 9:00 am – 11:00 am and the legislative meetings from 1:00 pm – 5:00 pm. Participation from legislative committee members and board committee members is encouraged.

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February 19, 2021 Board Minutes

Spring Workshop Puneet Behl informed the Board that the sessions have been completed. Registration will open prior to the next board meeting.

Annual Conference The call for sessions will be going out in this weeks CAJPA email.

Committee Updates Legislative Committee Update Norm reported that the Legislative committee had their first meeting of the year in January. The committee went over the state of the legislature and active bill review.

CCWC The conference will take place June 9-11, 2021.

AGRiP Nothing to report.

Professional Development Committee Norm Lefmann informed the Board that the professional development task force has been meeting to discuss how to move forward with events this year. Regarding the conference, CAJPA staff feels that it is still too early to decide on whether it will be virtual or in-person but will inform the committee if they determine otherwise. The PD task force is still discussing how the professional development committee will be involved in the decision-making process moving forward.

General Roundtable Gina asked the Board to facilitate a conversation surrounding the eligibility requirements of CAJPA members serving on the boards and committees. The primary topic of discussion is whether associate members can participate in governance. Due to the conference not being a draw for associate members to join, it is important that they still feel as though they have a decision-making role within CAJPA. Craig Schweikhard suggested adding a couple positions to the Board specifically for associate members. Norm Lefmann suggested having voting and non-voting Board members.

Currently the Board consists of the elected board members and the committee chairs. The Board would like to control what associate members join as non-voting members so that they can filter the process better. The Board determined to move forward with appointing an associate member to the Board as a non-voting member or a vice chair/ chair to any committees with the exception of the accreditation committee. Catherine will amend the bylaws and present to the Board for approval.

Next Meeting March 19th, 2021 With no further business to discuss, the meeting was adjourned at 1:44 p.m.

Respectfully submitted, Rayneedae Garcia CAJPA Account Assistant

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March 19, 2021 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting Minutes Friday, March 19, 2021 Attendees: Gina Dean, President, PRISM Norm Lefmann, Vice President, California JPIA Andy Sells, Past President, ACWA JPIA Janet Selby, Secretary, North Bay Schools Insurance Authority Martin Brady, Director, Schools Insurance Authority Melissa Hernandez, Director, California Schools Risk Management JPA Craig Schweikhard, Director, SMCSIG Rose Burcina, Director, RESIG Kimberly Dennis, Accreditation Committee Chair, Alameda County Schools Insurance Group Puneet Behl, Finance Committee Chair, PRISM Marinda Griese, LITL Committee Chair, CJPRMA Bill Scribner, Technology Committee Chair, BETA Healthcare Group Staff/Guests: Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Angelique Grellus, CAJPA Administrative Coordinator Faith Borges, CAJPA Legislative Advocate Call to Order & Opening Remarks President Gina Dean called the meeting to order at 12:33 pm and a quorum was established.

Consent Calendar President Dean added an item to today’s agenda to discuss strategic planning. She also noted that the approval of consent calendar Item D, Accreditation Consultant Contracts, is subject to legal review. Past President Andy Sells moved to approve the consent calendar. Vice President Norman Lefmann seconded. Motion carried.

Discussion/Action Items Tort Data Analysis Project Update Julie Theirl and Craig Bowlus from AON presented the Tort Data Analysis Project report in the packet and reviewed the recommendations made to the Board. The Board discussed the report and gave Julie direction to screenshare the information with the oversight committee members so they have an understanding of the outcome of the project. In the meantime, the Board will discuss any potential distribution concerns before developing CAJPA’s message to its members.

Executive Director Catherine Smith will reach out to CAJPA’s legal counsel for their thoughts. The Board will reconvene at next month’s Board Meeting to determine next steps and focus on any further questions or issues.

Strategic Planning President Dean expressed to the Board that a Strategic Planning Session should be held this spring or summer, as there are plenty of strategic issues for CAJPA to work through at this time. The Board discussed and determined that they’d like to try to meet in-person, while still taking COVID precautions into consideration. President Dean will work with Executive Director Smith and Vice President Lefmann to finalize dates.

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March 19, 2021 Board Minutes

Standing Agenda Items/Committee Updates CCWC Director Martin Brady noted that an emergency Board Meeting will be held on Monday and will report back next month.

Legislative Committee Vice President Lefmann reminded the Board that Legislative Action Day will take place this Tuesday from 9-11am; there will be a quick update on key legislation along with a couple of speakers and virtual meetings in the afternoon.

CAJPA Legislative Advocate Faith Borges noted that there is a lot of legislation surrounding police reform in tort liability, standing liability addressing homelessness, healthcare, expanding dependents to include adult parents, hazard/hero pay and workers comp.

AGRiP Nothing to report.

Membership Report CAJPA Administrative Director Carmen Berry reported that there are currently five non-renewed JPAs. Staff will start reaching out via phone to check in.

CAJPA Event Updates Legislative Action Day, March 23 – the Legislative Committee is hoping to get a few more appointments confirmed by the end of the day. Staff will send out the final list on Monday.

LITL Program, April 15 – LITL Committee Chair Marinda Griese reported that the April LITL Program is sponsored by George Hills and will be school-specific with a focus on CIF. The May LITL Program will be EPL-focused.

Spring Workshop, May 4-5 – Finance Committee Chair Puneet Behl reported that sessions have been set.

Annual Conference, September 14-17 – the Professional Development Committee will meet next week to select sessions and make preliminary decisions for moving forward. Staff sent out a survey to CAJPA membership gauging comfort level to meet in-person and will send the results to the Committee to review.

General Roundtable Committee/Board Representation At the last Board Meeting, the Board discussed CAJPA associate members’ interest in participating on the CAJPA Board but came across some obstacles in doing so. President Dean noted that it would be helpful if the Board had data on which associate members are also managing pools. Executive Director Smith and Administrative Director Berry will collect data on this before the Strategic Planning Session. Vice President Lefmann and Director Melissa Hernandez will work with staff on survey questions to send to members and present the results at the Strategic Planning Session.

Next Meeting The next CAJPA Board of Directors Meeting will be held on April 16, 2021 at 12:30 p.m. via Zoom.

With no further business to discuss, the meeting was adjourned at 2:14 p.m.

Respectfully submitted, Angelique Grellus CAJPA Administrative Coordinator

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April 16, 2021 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting Minutes Friday, April 16, 2021

Attendees: Gina Dean, President, PRISM Norm Lefmann, Vice President, California JPIA Andy Sells, Past President, ACWA JPIA John Stenerson, Treasurer, ACWA JPIA Martin Brady, Director, Schools Insurance Authority Craig Schweikhard, Director, SMCSIG Rose Burcina, Director, RESIG Kimberly Dennis, Accreditation Committee Chair, Alameda County Schools Insurance Group Puneet Behl, Finance Committee Chair, PRISM Marinda Griese, LITL Committee Chair, CJPRMA Bill Scribner, Technology Committee Chair, BETA Healthcare Group Mike Pott, Legal Affairs Committee Chair, PRISM Staff/Guests: Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Angelique Grellus, CAJPA Administrative Coordinator Faith Borges, CAJPA Legislative Advocate Teri Anticevich, CAJPA Conference Planner Call to Order & Opening Remarks President Gina Dean called the meeting to order at 12:32 p.m. and a quorum was established.

Consent Calendar President Dean added an item to today’s agenda to discuss the MICRA document sent out by CAJPA staff today.

Committee Chair Marinda Griese noted the wrong organization listed under her name in the March 19 Board Meeting minutes. Director Craig Schweikhard moved to approve the consent calendar with the aforementioned edits and additions. Past President Andy Sells seconded. Motion carried.

Discussion/Action Items Next Steps on CAJPA Data Collection Project Executive Director Catherine Smith reported that a joint meeting will be held on April 27th at 1:00 p.m. with the Communications, Legislative and Legal Affairs Committees, in which a presentation on the Data Collection Project will be given by Craig Bowlus and Julie Theirl. The goal of this meeting is to have the three Committees help with next steps, messaging and starting the conversation of what a legislative fix might look like should CAJPA want to take that route.

Pooling Academy Update Administrative Director Carmen Berry reported that the group is meeting regularly. The May release has been pushed back; no specifics on a new release date yet. The group is trying to get through all of the content and ensure it is correct before its release. Equity and Inclusion Hot Topics and Pooling Basics will release first. Executive Director Smith added that it’s important to release this at the right time and not prematurely.

Dates for Strategic Planning Session Executive Director Smith noted the proposed dates of June 28-29 for an in-person Strategic Planning Session in Napa.

Staff will begin researching properties with President Dean.

2021 CAJPA Annual Conference Vice President Norm Lefmann reported that the agenda is nearing close to completion. The Professional Development Committee is to meet this Tuesday to finalize sessions and speakers. Conference Planner Teri Anticevich disclosed that she has heard back from Harrah’s and Harveys, who reported that the Governor of Nevada has outlined plans to open the state at full capacity with mask wearing protocols beginning June 1. She noted that she’d still like to consider guidelines to make attendees comfortable, such as social distancing, outdoor meeting space, eliminating the late-night 2022 CAJPA ON-BOARDING MANUAL

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April 16, 2021 Board Minutes

party and limiting the number of attendees per session. Administrative Director Berry added that the Professional Development Committee will meet to approve any recommendations and finalize details. Executive Director Smith noted that this will be a fluid development and that CAJPA will continue to survey its members to gauge comfort levels. The plan is to move slowly and thoughtfully under the Professional Development Committee’s guidance.

Accreditation Contracts Update Administrative Director Berry noted that this is still pending. As soon as the updates have been received, they will go to President Dean for review.

Associate Member Engagement Executive Director Smith reported that staff is continuing to look into involvement opportunities for associate members; a meeting will be held with several high-level sponsors to discuss this further on Tuesday. Executive Director Smith will bring all feedback and recommendations to the Board at the Strategic Planning Session. Staff is also working on an Annual Sponsorship Prospectus with hopes to keep associate members engaged throughout the year.

MICRA Vice President Lefmann gave a briefing on MICRA, slated to be on the 2022 ballot and explained that CAJPA cannot contribute financial resources on a public initiative, so this would simply mean lending CAJPA’s name to the effort and showing support for the concept should they choose to sign on. The Board discussed and directed Vice President Lefmann and Legislative Advocate Faith Borges to sign on to the initiative.

Standing Agenda Items/Committee Updates Legislative Committee Vice President Lefmann reported that there are currently quite a few loud bills in the workers comp and tort liability arenas. Legislative Advocate Faith Borges added that they are still fairly early in the process with April 30th being the first deadline. She will report back as things develop.

CCWC Director Martin Brady reported that there will not be an in-person meeting held this summer – there will instead be virtual forums hosted throughout the year.

Membership Report CAJPA Administrative Director Berry reported that CAJPA has reached the end of the renewal period, with only 4 nonrenewals and about a 98% retention rate. She noted that staff is working on the non-renewals and if they don’t come in in the next week or two, they will be deactivated. Past President Andy Sells will reach out to California Association of Mutual Water Companies JPA and Accreditation Committee Chair Kimberly Dennis will reach out to North Coast Schools Insurance Group. Staff will send the correlating contact information. Administrative Director Berry will look into the nonrenewed associate members and report back at the next meeting.

CAJPA Event Updates LITL Program, April 15 – LITL Committee Chair Marinda Griese will report back after the LITL Committee meets to debrief.

She noted that the shorter and more frequent program format is working out well.

Spring Workshop, May 4-5 – Administrative Coordinator Angelique Grellus reported that the schedule is set and there are currently 63 attendees registered.

General Roundtable The Board discussed how the anticipated June 15, 2021 removal of COVID state restrictions might impact CAJPA’s members and whether CAJPA can help facilitate dialogue on how pools are handling the reopening to assist each other.

Next Meeting The next CAJPA Board of Directors Meeting will be held on May 21, 2021 at 12:30 p.m. via Zoom.

With no further business to discuss, the meeting was adjourned at 1:36 p.m.

Respectfully submitted, Angelique Grellus CAJPA Administrative Coordinator 27

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May 18, 2021 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting Minutes Friday, May 18, 2021 Attendees: Gina Dean, President, PRISM Norm Lefmann, Vice President, California JPIA Andy Sells, Past President, ACWA JPIA John Stenerson, Treasurer, SISC Craig Schweikhard, Director, SMCSIG Rose Burcina, Director, RESIG Kimberly Dennis, Accreditation Committee Chair, Alameda County Schools Insurance Group Marinda Griese, LITL Committee Chair, CJPRMA Bill Scribner, Technology Committee Chair, BETA Healthcare Group Mike Pott, Legal Affairs Committee Chair, PRISM Staff/Guests: Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Abi Hague, CAJPA Administrative Coordinator Brooks Rice, Schools Insurance Authority Faith Borges, CAJPA Legislative Advocate Teri Anticevich, CAJPA Conference Planner Call to Order & Opening Remarks

President Gina Dean established a quorum and called the meeting to order at 12:33 pm.

Approval of Agenda Director Craig Schweikhard moved to approve the agenda. Vice President Norman Lefmann seconded. Motion passed.

Consent Calendar John Stenerson’s profession information needs to be updated in the minutes.

Vice President Lefmann moved to approve the April 16, 2021 board minutes and the April 2021 financials. Past President Andy Sells seconded. Motion passed.

Discussion/Action Items CAJPA Tort Data Collection Project Executive Director Catherine Smith gave an update on the data collection project noting that the board has met on this as well as the communications, legislative and legal affairs committees. Julie and Craig are doing more work on the coverages and now we are in the process of getting together with the legal affairs and leg committee to discuss the results of the study and how we can utilize them. The next step would be to see how we communicate the data to the members.

Strategic Planning Topics SMA will work with President Dean on the topics and the meeting will be in person on June 26-28 with a small reception on Sunday evening and one and a half days of planning. SMA staff is working on the final details and will inform the board as soon as a decision is made and requested that the board send any topics to Catherine and Gina.

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May 18, 2021 Board Minutes

2021 CAJPA Fall Conference Catherine is looking to the board for high level policy direction when it comes to public safety and health at the 2021 Fall Conference. The Board discussed multiple ways to address the safety and health of the attendees and how to approach the request of requiring guest to either be fully vaccinated or to provide a negative COVID-19 test. The Board agreed that having a disclaimer on conference communication and the registration page informing attendees that CAJPA will be following CDC guidelines and it may be required that attendees will have to be either fully vaccinated or have a negative COVID-19 test. When we get closer to the event a final decision will be made by the board to see how we proceed based on where we are with the pandemic/CDC guidelines. It was also stated that the registration capacity limit is no longer in affect and SMA will work on getting that communication out. Teri Anticevich will contact the Tahoe Chamber of Commerce to inform them that we have a conference on the week of September 21st so they can inform local businesses.

Standing Agenda Items/Updates Legislative Committee Vice President Lefmann gave an update on the CA Public Private Alliance case with CalPERS and Faith Borges informed the Board that California plans to lift all COVID-19 restrictions on June 15th and stated legislators are now able to pass 50 bills in one session.

Accreditation Committee Accreditation Committee Chair Kimberly Dennis informed the Board that the accreditation committee met and the consultants would like to revisit their contracts and the current accreditation. Kimberly, Carmen, Catherine and accreditation manager James Marta will further discuss. It was also requested the consultant’s 2021 CAJPA Fall Conference registration be comped.

Past President Sells moved that we comp the CAJPA accreditation consultant’s registration for the 2021 Fall Conference.

Director Schweikhard seconded. Motion passed.

Membership Report Administrative Director Carmen Berry reported on the May 2021 CAJPA membership report and stated that there has been some error in the past reports and the report included in the packet has the correct amount with 4 JPAs not renewing this year. A list of the Associate members has been provided in the report and a good amount will renew with the prospectus and sponsor/exhibitor registration being open.

CAJPA Event Updates Executive Director Smith gave an update on the Pooling Academy stating it is still moving but the launch date has been pushed back and we are hoping to have a small launch in the Summer and fully promote at the Fall Conference The CAJPA Spring Conference was a success. The event was budgeted to make $2,000 and made over $13,000

Next Meeting June 18, 2021, Board Retreat June 27-29, 2021 Adjournment With no further business to discuss President Dean adjourned the meeting at 2:06 pm.

Respectfully Submitted by, Abi Hague CAJPA Administrative Coordinator

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June 27, 2021 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting Minutes Monday June 27, 2021 Attendees: Gina Dean, President, PRISM Norm Lefmann, Vice President, California JPIA John Stenerson, Treasurer, SISC Martin Brady, Director, Schools Insurance Authority Craig Schweikhard, Director, SMCSIG Rose Burcina, Director, RESIG Marinda Griese, LITL Committee Chair, CJPRMA Staff/Guests: Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Abi Hague, CAJPA Administrative Coordinator Brooks Rice, Schools Insurance Authority Faith Borges, CAJPA Legislative Advocate Call to Order & Opening Remarks

President Gina Dean established a quorum and called the meeting to order at 9:04 am.

Approval of Agenda and Consent Calendar Director Craig Schweikhard moved to approve the agenda, May 21, 2021 minutes and May financials. Director Martin Brady seconded. Motion passed.

Committee Reports LITL Committee LITLE Committee Chair Marinda Griese informed the board that the next LITL program will be on July 15th and will discuss ordinance and what challenges they face. The committee is currently working on putting together an August 26th program. The virtual programs have been very successful and seeing a lot of attendance from SoCal members and they are trying to figure out a way to keep them involved when the program possibly goes back to in-person.

Legislative Committee Faith reported on what is going on the legislature and noting that the Governor is currently going through the budget and is trying to get through it before the recall election this Fall. There is a new Labor Chair and has introduced new WC bills.

Professional Development and Communications Committee CAJPA Vice President Norman Lefmann reported on both the professional development and communications committee.

The professional development committee has finalized details for the fall conference and from this point staff will be handling the planning. Carmen added that we have 289 people registered not including booth and sponsor comps, sessions have been selected and confirmed and a keynote speaker has been chosen. The communications committee main focus right now is the data collection project, the new website and a strategic project to establish a good communication plan for CAJPA. Legal Affairs Carmen noted that Legal Affairs will meet soon and an amicus brief came in that the committee has decided to decline.

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June 27, 2021 Board Minutes

Accreditation Carmen informed the Board that accreditation is currently working on consultant contracts and a policy and procedure document. As Kimberly, Carmen and James Marta work on getting the contracts finalized, the consultants have agreed to extend their 2020 contract into 2021.

Adjournment With no further business to discuss President Dean adjourned the meeting at 9:43 am.

Respectfully Submitted by, Abi Hague CAJPA Administrative Coordinator

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August 26, 2021 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting Thursday, August 26, 2021 9:00 – 11:00 a.m.

Attendees: Gina Dean, CAJPA President, PRISM Norm Lefmann, Vice President, California JPIA John Stenerson, Treasurer, SISC Janet Selby, Secretary, North Bay Schools Insurance Authority Martin Brady, Director, Schools Insurance Authority Craig Schweikhard, Director, SMCSIG Rose Burcina, Director, RESIG Kimberly Dennis, Accreditation Committee Chair, ASCSIG Puneet Behl, Finance Chair, PRISM Bill Scribner, Technology Chair, BETA Healthcare Group Mike Pott, Legal Affairs Chair, PRISM Staff: Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Allison Airehart, CAJPA Account Coordinator Daniela Dejeu, CAJPA Account Assistant Teri Anticevich, CAJPA Conference Planner

Call to Order & Opening Remarks Gina Dean established a quorum and called the meeting to order at 9:05 am.

Approval of Agenda Gina Dean requested that the board take item IV.c. 2021 CAJPA Fall Conference first on the agenda to accommodate Director Selby’s schedule. Rose Burcina made the motion to approve the agenda with those changes. John Stenerson seconded the motion. Motion passed.

2021 CAJPA Fall Conference Carmen/Staff Catherine Smith provided the board with an update on annual conference conflicts such as harmful air quality, freeway shutdown, covid – 19 case surges, as well as the maximum capacity for the hotels have been reached. Michael Pott expresses concern for COVID virus spreading during event. Discussion among the board continued regarding the many obstacles. Brooks Rice recommends if CAJPA Board is to move forward with Annual Conference then vaccinations for attendees will need to be mandated. Rather than try and do something virtually the suggestion was made to have a smaller in person networking event.

Gina Dean made the motion to cancel the 2022 Annual Conference, Norman Lefmann seconded the motion. Gina Dean requests committees vote for decision to cancel event, all in favor. Motion passes.

Teri and Carmen are to utilize attorneys if necessary for the release of hotel contracts. Board discusses opportunity to do small ½ day event near the end of October if covid cases reduce in Sacramento and use the opportunity to utilize prepaid sponsorship materials.

Approval of July 2021 Financials Craig motions for approval, John seconds. Motion passes.

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August 26, 2021 Board Minutes

Discussion/Action Items Strategic Plan Catherine reviewed the updated spreadsheet that was sent to the board with the added goals from the June meeting.

Explaining that this is just advisory. Staff will make a plan and bring back recommendations.

Accreditation Committee Contract with Accreditation Consultants have been updated based on concerns given by consultants. Consultants are paid when attending a meeting virtually. If consultant is required to keep recording of documents per consultant’s professional license they are allowed to do so. Dean requests motion for changes. Craig motions, Rose seconds. Contract changes are to take effect January 1st, 2022.

2020 contract is to extend to December 31st, 2021, with new contract taking effect 2022. Rose motions, Martin Brady seconds. All in favor.

Standing Agenda Items/Updates AGRiP Gina Dean provides committee with update, strategic planning retreat took place last month in Denver and in person. Moving forward with next in person event in Minneapolis.

CCWC Brady shares CCWC update; the 3rd quarter meeting is planned for September 23 while the 4th quarter meeting is set for Dec 2nd both virtual.

CAJPA Event Updates Carmen Berry provides board with pooling academy update. Employee benefits session will be complete within 2 months. Soft launch scheduled for April.

Next Board Meeting is scheduled for September 17th, the Friday before the conference. With no further business to discuss, the meeting was adjourned by Gina Dean at 10:11AM Respectfully Submitted By, Daniela Dejeu CAJPA Account Assitant

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October 26, 2021 Board Minutes

California Association of Joint Powers Authorities (CAJPA) Board of Directors Meeting Tuesday, October 26, 2021 11:30 – 1:30 p.m.

Scott’s Seafood on the River 4800 Riverside Blvd, Sacramento, CA 95822 Attendance: Gina Dean, CAJPA President, PRISM Norm Lefmann, Vice President, California JPIA Andy Sells, Past President, ACWA JPIA Janet Selby, Secretary, North Bay Schools Insurance Authority Martin Brady, Director, Schools Insurance Authority Craig Schweikhard, Director, SMCSIG Kimberly Dennis, Accreditation Chair, ASCSIG Marinda Griese, LITL Chair, CJPRMA Puneet Behl, Finance Chair, PRISM Mike Pott, Legal Affairs Chair, PRISM Rose Burcina, Director, RESIG Bill Scribner, Technology Chair, BETA Healthcare Group Staff: Catherine Smith, CAJPA Executive Director Carmen Berry, CAJPA Administrative Director Melissa Feltz, CAJPA Account Coordinator Daniela Dejeu, CAJPA Account Assistant Faith Borges, CAJPA Legislative Advocate Call to Order and Opening Remarks A quorum was established. President Gina Dean called the meeting to order at 11:57AM. Approval of Agenda Dean and Executive Director Catherine Smith added Video Distribution to the agenda as a discussion item. Past President Andy Sells requested confirmation that funds for AON have been paid. Smith ensures two more payments are scheduled to go out. Past President Andy Sells motioned to approve August 26th, 2021, meeting minutes and September Financials.

Vice President Norm Lefmann seconded. Motion carried.

Discussion items CAJPA Reunion Event Debrief Smith asked the board for feedback regarding the CAJPA Reunion. Administrative Director Carmen Berry reported that CAJPA received a slight profit of roughly $2,500. Board congratulated staff for pulling together the Reunion event with short notice and were pleased with how well the event went. Discussion continued as staff and board celebrated attendance and the event.

Governance Series Smith reported the Governance Series progress was delayed due to event planning for the CAJPA Reunion, but staff will return to building it. Speakers are already lined up and staff will reach out again to create a virtual online presentation.

Accreditation Committee Chair Kimberly mentioned that incoming board members would benefit from the Board Governance sessions to obtain a better depth of board governance before joining the CAJPA board. Board members agreed introductory courses would be beneficial.

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Public Entity Data Collection Project Smith updated the board that Julie is two weeks out from completion and final project will be presented to board at the November board meeting. Smith inquired how board would like to release the information to those who contributed and those who have not. Board suggested having small group take initial look to review before publication.

Annual Meeting/Elections Berry announced Annual Meeting Election results. Andy Sells, Janet Selby and Martin Brady are re-elected onto the CAJPA Board. Scott Schimke is to replace Melissa Hernandez, beginning in January of 2022. Berry shared the nominating committee looked at candidates that bring diverse experience to the CAJPA board. President Gina Dean suggested that both Schimke and Hernandez attend the November and December board meetings, to begin the onboarding. Berry went on to inform the board that a discussion will need to take place soon to update current language of the bylaws to meet intent of board member eligibility.

AGRiP Dues Smith reported that currently CAJPA pays $15,000 for AGRiP annual membership and currently CAJPA members receive a 50% discount on their AGRiP memberships dues, but AGRiP is discussing reducing the discount to 25%. Smith inquired how board would like to proceed as all CAJPA members are also AGRiP members and receive discounted rates as a benefit for CAJPA’s membership. As AGRiP begins to offer events in California, the CAJPA board would like to ask AGRiP how the organizations can strengthen ties as AGRiP is currently not a member of CAJPA. Standing Agenda Items/Updates Legislative Committee Committee Chair Norm Lefmann reported the legislative committee is looking at new bills the committee will want to get involved with, discussion will take place at the November 8th meeting. Lefmann goes on to inform board the committee members minor roles and responsibilities will be moved around.

Professional Development Committee Smith and Dean reported titanium sponsors sat in on last meeting while themes were discussed for 2022 annual conference. Discussion continued as Smith informed the board the 2024 Annual Conference has no hotel contract signed in place. Smith opened discussion to relocate annual conference as the traditional Lake Tahoe location remains in a fire hazard zone. Board unanimously decided to continue discussion at next meeting with more information and asked to review the previous survey results.

LITL Committee Committee Chair Marinda Griese reported the LITL Committee completed the last webinar of the year and that discussions on 2022 webinar topics will take place at next committee meeting. Griese continued that committee is split regarding hosting in person webinars or virtual webinars in 2022. Hosting virtual webinars brings sponsorship options but lacks audience focus while in person webinars provide social benefits that virtual webinars lack. Committee will consider hybrid options and look into the logistics. Director Martin Brady shared that SIA has upgraded their equipment and is still available to host the in-person program if the committee would like to go back to in person or hybrid.

Legal Affairs Committee Committee Chair Mike Pott reported the Legal Affairs Committee received five to six requests for amicus briefs in 2021.

Accreditation Committee Committee Chair Kimberly Dennis reported that the Accreditation Committee is having discussion to ensure studies done remain consistent between consultants. Additional fee will be added to all studies that will go directly to the Accreditation Program to ensure program remains self-sustaining regarding budgets. Discussion will continue among committee members to report back to board for approval. Dennis also reported committee is looking over policy and procedures to guarantee language given in contracts match consultant and program practices.

Finance Committee

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October 26, 2021 Board Minutes

Committee Chair Puneet Behl reported a holiday luncheon will be coming soon and that the spring workshop will potentially take place in April or May of next year.

CCWC Director Martin Brady reported CCWC will have their 4th quarterly meeting on December 2nd and the summer conference will take place in June at Disneyland. Brady discussed the recent conference held by CCWC for national disability and workers compensation and the opportunity to get informed and caught up A.I. Video Distribution Berry shared the CAJPA Reunion video had positive feedback and informed board that staff would like to distribute video in weekly blast. Board also encouraged staff to use portions of the video or the entire video to education current and potential members on CAJPA. Next Meetings • November 19, 2021, zoom • December 17, 2021, zoom • January 21, 2022, PRISM Calendar will be discussed for 2022 at the November or December board meetings.

With no further business to discuss, President Gina Dean adjourned the meeting at 1:34PM. Respectfully Submitted, Daniela Dejeu CAJPA Account Assitant

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November 19, 2021 Board Minutes

California Association of Joint Powers Authorities Minutes Friday, November 19, 2021 Attendees: Gina Dean, CAJPA President, PRISM Norm Lefmann, CAJPA Vice President, California Joint Powers Insurance Authority (CJPIA) Andy Sells, Past President, ACWA JPIA John Stenerson, Treasurer, Self-Insured Schools of California (SISC) Martin Brady, Director, Schools Insurance Authority Melissa Hernandez, Director, California Schools Risk Management JPA (CSRM) Craig Schweikhard, Director, SMCSIG Rose Burcina, Director, Redwood Empire Schools Insurance Group (RESIG) Kimberly Dennis, Accreditation Chair, Alameda County Schools Insurance Group (ACSIG) Marinda Griese, LITL Chair, California Joint Powers Risk Management Authority Bill Scribner, Finance Chair, BETA Healthcare Group Mike Pott, Legal Affairs Chair, PRISM Staff & Guests: Catherine Smith, CAJPA Executive Director Melissa Feltz, CAJPA Coordinator Daniela Dejeu, CAJPA Administrative Assistant Faith Borges, CAJPA Legislative Advocate Julie Theirl, AON Scott Schimke, Golden State Risk Management Authority Brooks Rice, Schools Insurance Authority Call to Order & Opening Remarks President Gina Dean called the meeting to order at 12:32 p.m. A quorum was established.

Vice President Norm Lefmann announced his retirement on December 31, 2021. Robin Flint will be taking over as Legislative Committee Chair. Lois Gormley is assuming chair as the Communication Committee. Vice President Lefmann shared there will also be some adjustments to the Legislative Subcommittees. The board will begin to recruit for the vacancy left by Vice President Lefmann’s retirement.

Consent Calendar CAJPA Executive Director Catherine Smith shared with the board that CAJPA had a clean audit for 2020. Director Craig Schweikhard motioned to approve consent calendar. Past President Andy Sells seconded. Motion carried.

Discussion/Action Items Appointment of 2022 Secretary and Treasurer Janet Shelby agreed to continue to serve as the Secretary and John Stenerson as Treasurer. Past President Sells moved the appointments. Director Schweikhard seconded. Motion carried.

2022 Draft Budget Executive Director Smith presented the 2020 preliminary draft budget. Some notes included that committee meetings may be held again in person; accreditation consultants have received an increase in their study fees and attendance reimbursement. 2022 is the last year of the approved dues increase. The board asked staff to keep them updated if there are member comments on this final due increase. Payment to AGRiP for the Pooling Academy is listed under Summit Series Pool Professionals. Any proposed changes or comments by the board should be shared with Treasurer Stenerson and Executive Director Smith prior to the final presentation of the 2022 Budget that will be on the December agenda.

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2022 CAJPA ON-BOARDING MANUAL

November 19, 2021 Board Minutes

Review of the 2024 Conference Location CAJPA Conference Planner Teri Anticevich discussed the 2024 conference dates as she is being asked to review potential contracts from CAJPA’s traditional host properties. There is some new construction going on in the area but Anticevich is not sure any of the new venues will be completed by 2024. She will continue to analyze options in the Lake Tahoe area and will keep the board apprised. She will make a recommendation to the board at a future meeting.

Public Entity Data Collection Project Julie Theirl presented the final report from CAJPA’s public entity data collection project. The board received the final report and asked Executive Director Smith, Past President Sells and Theirl to meet and discuss next steps. The board requested next steps include the Communications Committee to have their professional input into external messaging.

Standing Agenda Items/Updates Legislative Committee Vice President Norman Lefmann informed the board of November’s meeting wrap up. The committee is preparing for the second year of this session which will commence in January 2022. It is likely that workers’ comp may be back on the table for discussion as the current system is not sustainable for as long-term strategy. The proposed DIR increase is 19.4%. OSHA is also continuing to discuss vaccine mandates in the workplace.

Professional Development Committee Executive Director Smith shared that the Communications Committee has provided some theme ideas for 2022 that will be shared with this committee. Next meeting is scheduled for December 6, 2021 to solidify theme.

LITL Committee Committee Chair Marinda Griese informed the board that the committee voted to keep the chair and vice chair the same for 2022. Committee decided to not return to in person events at this time. Next year will likely be all virtual but may still consider an in-person later in the year. Next LITL program is set for February 1 and March 29, 2022.

Legal Affairs Committee Committee Chair Michael Pott informed the board that there will be a meeting to determine chair and vice chair for next year. Committee discussions are primarily happening over email but may start scheduling Zoom meetings. Two briefs are currently being monitored by the committee.

Accreditation Committee Committee Chair Kimberly Dennis informed the Board the committee will be having an in-person board meeting at SDRMA in January. The committee will also meet virtually when appropriate. Vice Chair Carl Sandstrom has resigned as the vice chair and that vacancy will be discussed in January. Committee Chair Dennis also shared that Embros will no longer serve as accreditation consultants. Identifying the need for, or potential consultants will also be on the January agenda.

Finance & Technology Committee Technology Committee Chair Bill Scribner provided an update on both the Finance Committee and the Technology Committee. Jointly they are working on the 2022 Spring Workshop. Format has yet to be determined but there is a contract in place with the Courtyard Marriott in Sacramento. Committees will hold separate meetings to review submissions for both the 2022 Spring Workshop and the 2022 Fall Conference. Holdovers from the 2021 submittals are likely. There is consensus that if we can offer the Spring Workshop as a hybrid there will be greater participation from Southern California members.

CCWC Director Martin Brady provided update on CCWC. CCWC will be holding a full board meeting in early December. A key topic will be the private sector portion of their database. There is a sense of uneasiness about how much workers comp reform is doable during an election year.

2022 CAJPA ON-BOARDING MANUAL

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November 19, 2021 Board Minutes

General Roundtable CAJPA President Dean shared with the board that there seems to be several pending retirements within CAJPA leadership. She asked current board members to share with Executive Director Smith a date if she/he had one. The board will need to look at leadership succession planning at a future meeting.

Next Meetings December 17, 2021- virtual starting at 12:30 p.m.

January 22, 2022 – in-person (PRISM) – starting at 10:00 a.m.

The board requested staff send out new meeting notices for calendars.

With no further business to discuss, President Dean adjourned the meeting at 1:38 p.m.

Respectfully submitted, Melissa Feltz CAJPA Coordinator

39

2022 CAJPA ON-BOARDING MANUAL

October 31, 2021 Financials 11/05/21 Accrual Basis

California Association of Joint Powers Authorities (CAJPA)

Balance Sheet

As of October 31, 2021

Oct 31, 21 ASSETS Current Assets Checking/Savings 10000.0 · Restricted Cash Accounts 1000.00 · CA Bank Scholarship Checking 1001.00 · CA Bank Scholarship M/M Total 10000.0 · Restricted Cash Accounts

6,953.84 19,443.86 26,397.70

11000 · Unrestricted Bank Accounts 1115.00 · Local Agency Investment Fund 1110.00 · CA B&T - General Checking 1931 1105.00 · CA B&T - Money Market 7629 Total 11000 · Unrestricted Bank Accounts Total Checking/Savings

163,446.55 96,400.50 242,567.30 502,414.35 528,812.05

Other Current Assets 1201 · YM Accounts Receivable

2,345.00

1500 · Prepaid Expenses 1500.1 · Fall Conference Prepaid Exp 1500 · Prepaid Expenses - Other Total 1500 · Prepaid Expenses Total Other Current Assets Total Current Assets

63,305.18 6,240.34 69,545.52 71,890.52 600,702.57

TOTAL ASSETS

600,702.57

LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 2410.00 · Accreditations in Progress-Inc Total Other Current Liabilities Total Current Liabilities Total Liabilities

34,568.44 34,568.44 34,568.44 34,568.44

Equity 3901.00 · TRNA

26,396.09

Retained Earnings

383,515.19

Net Income

156,222.85

Total Equity

566,134.13

TOTAL LIABILITIES & EQUITY

600,702.57

Page 1 of 10

2022 CAJPA ON-BOARDING MANUAL

40

October 31, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

11/05/21 Accrual Basis

Profit & Loss Previous Year Comparison January through October 2021

Jan - Oct 21

Jan - Oct 20

$ Change

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

74,762.50

104,637.50

-29,875.00

4040.3 · JPA Member Dues

136,500.00

77,791.65

58,708.35

4040.4 · Associate Member Dues

123,100.00

61,195.00

61,905.00

6,000.00

4,160.00

1,840.00

265,600.00

143,146.65

122,453.35

Total 4040 · CAJPA Dues Income

265,600.00

143,146.65

122,453.35

Total 4070 · Fall Conference Income

262,532.00

0.00

262,532.00

14,116.00

0.00

14,116.00

9,150.00

1,060.00

8,090.00

0.00

319,850.00

-319,850.00

4040 · CAJPA Dues Income 4040.1 · Current Year Dues

4040.5 · Affiliate Member Dues Total 4040.1 · Current Year Dues

Total 4073.00 · Finance & Tech Spring Training Total 4074.0 · LITL Educational Programs Total 4076 · Pooling Today Income Total 4080.0 · Scholarship Income

1.61

3.94

-2.33

Total 4090 · Assn Interest Income

727.89

5,475.56

-4,747.67

Total 4095 · Misc Other Income Total Income Gross Profit

3,450.00

1,950.00

1,500.00

637,340.00

847,623.65

-210,283.65

637,340.00

847,623.65

-210,283.65

11,174.04

4,536.96

6,637.08

8,019.95

514.27

7,505.68

300.00

1,850.00

-1,550.00

Expense Total 6100 · Fall Conference Expense Total 6175 · Legislative Action Day Expense Total 6178 · Finance & Tech Workshop Total 6180 · Other Workshops and Training

0.00

1,447.02

-1,447.02

Total 6182 · Pooling Today

0.00

92,277.40

-92,277.40

Total 6181 · Summit Series

0.00

18,758.12

-18,758.12

6185 · Accreditation Program 6185.20 · Accreditation Consultant-Mtgs

6,000.00

1,750.00

4,250.00

6185.50 · Accreditation Program Manager

12,000.00

12,000.00

0.00

6185.40 · Accreditation Cons - Studies

67,286.25

94,173.75

-26,887.50

4,620.09

615.62

4,004.47

213.78

419.08

-205.30

1,890.00

2,916.00

-1,026.00

92,010.12

111,874.45

-19,864.33

9,624.75

12,910.00

-3,285.25

Total 6345 · Bank Service Charge

18,458.40

2,377.81

16,080.59

Total 6200 · Meetings

15,287.04

2,539.09

12,747.95

23,978.85

11,930.65

12,048.20

648.00

1,566.00

-918.00

19,644.00

3,310.00

16,334.00

794.22

642.31

151.91

6185.60 · Certificates/Framing 6185.80 · ACCR-Postage 6185 · Accreditation Program - Other Total 6185 · Accreditation Program Total 6193 · Accounting

6320 · Assn Insurance Total 6320 · Assn Insurance Total 6330.00 · Legal Expenses Total 6340 · Dues & Memberships Total 6350 · Office Supplies

Page 2 of 10

41

2022 CAJPA ON-BOARDING MANUAL

October 31, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

11/05/21 Accrual Basis

Profit & Loss Previous Year Comparison January through October 2021

Jan - Oct 21 Total 6370 · Postage & Delivery

118.70

Total 6380 · Printing & Reproduction Total 6390 · Professional Fees

Jan - Oct 20 70.20

$ Change 48.50

258.27

213.02

45.25

272,122.60

254,355.37

17,767.23

6420 · Telephone

464.22

801.68

-337.46

Total 6430 · Travel Expense

450.00

2,692.42

-2,242.42

Total 6440 · Website Total 6500 · P.E. Data Collection Project Total Expense Net Ordinary Income Total Other Expense Net Other Income Net Income

9,263.99

8,849.56

414.43

0.00

197,500.00

-197,500.00

482,617.15

731,016.33

-248,399.18

154,722.85

116,607.32

38,115.53

-1,500.00

400.00

-1,900.00

1,500.00

-400.00

1,900.00

156,222.85

116,207.32

40,015.53

Page 3 of 10

2022 CAJPA ON-BOARDING MANUAL

42

October 31, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

11/05/21 Accrual Basis

Profit & Loss Budget vs. Actual January through October 2021

Jan - Oct 21

Budget

$ Over Budget

% of Budget

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

74,762.50

116,500.00

-41,737.50

64.17%

4040.3 · JPA Member Dues

136,500.00

120,000.00

16,500.00

113.75%

4040.4 · Associate Member Dues

123,100.00

60,000.00

63,100.00

205.17%

6,000.00

4,000.00

2,000.00

150.0%

265,600.00

184,000.00

81,600.00

144.35%

265,600.00

184,000.00

81,600.00

144.35%

-12,543.00

159,120.00

-171,663.00

-7.88%

0.00

16,000.00

-16,000.00

0.0%

6,775.00

10,000.00

-3,225.00

67.75%

4040 · CAJPA Dues Income 4040.1 · Current Year Dues

4040.5 · Affiliate Member Dues Total 4040.1 · Current Year Dues Total 4040 · CAJPA Dues Income 4070 · Fall Conference Income 4070.1 · Conference Registration Fees 4070.2 · Golf Registration Fees 4070.3 · Golf sponsorships 4070.4 · Exhibitor Income

114,200.00

85,035.00

29,165.00

134.3%

4070.5 · Sponsorships

154,100.00

110,400.00

43,700.00

139.58%

262,532.00

380,555.00

-118,023.00

68.99%

13,516.00

7,000.00

6,516.00

193.09%

600.00

3,500.00

-2,900.00

17.14%

14,116.00

10,500.00

3,616.00

134.44%

Total 4070 · Fall Conference Income 4073.00 · Finance & Tech Spring Training 4073.1 · FT-Registration Fees 4073.2 · FT-Sponsorships Total 4073.00 · Finance & Tech Spring Training 4074.0 · LITL Educational Programs 4074.2 · Program Sponsors 4074.1 · Registration Fees

1,000.00 8,150.00

1,500.00

6,650.00

543.33%

9,150.00

1,500.00

7,650.00

610.0%

4075.1 · SS-Current CEO Training

0.00

10,000.00

-10,000.00

0.0%

4075.3 · SS-Board Governance Training

0.00

5,000.00

-5,000.00

0.0%

0.00

15,000.00

-15,000.00

0.0%

4080.3 · Other Scholarship Income

0.00

1,000.00

-1,000.00

0.0%

4080.4 · SCH-Interest Income

1.61 1.61

1,000.00

-998.39

0.16%

668.18

2,000.00

-1,331.82

33.41%

59.71

250.00

-190.29

23.88%

727.89

2,250.00

-1,522.11

32.35%

7,000.00

10,000.00

-3,000.00

70.0%

3,450.00

1,000.00

2,450.00

345.0%

3,450.00

1,000.00

2,450.00

345.0%

637,340.00

722,305.00

-84,965.00

88.24%

637,340.00

722,305.00

-84,965.00

88.24%

Total 4074.0 · LITL Educational Programs 4075.0 · Summit Series Program

Total 4075.0 · Summit Series Program 4080.0 · Scholarship Income

Total 4080.0 · Scholarship Income 4090 · Assn Interest Income 4090.1 · LAIF 4090.3 · Money Market Total 4090 · Assn Interest Income 4093 · Public Entity Data Collection P 4095 · Misc Other Income 4095.1 · Website Job Postings Total 4095 · Misc Other Income Total Income Gross Profit

Page 4 of 10

43

2022 CAJPA ON-BOARDING MANUAL

October 31, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

11/05/21 Accrual Basis

Profit & Loss Budget vs. Actual January through October 2021

Jan - Oct 21

Budget

$ Over Budget

% of Budget

Expense 6100 · Fall Conference Expense 6110 · Printing and Materials 6100.35 · Tickets/Trifolds/Session HO

100.00

6100.60 · Printing/Design of Programs

575.00

6100.65 · Registration Brochure/Logo Des.

400.00

6100.80 · Supplies- Badges, Ribbons, Etc.

2,307.69

6100.30 · Hotel Keys

3,559.04

Total 6110 · Printing and Materials

6,941.73

6113 · Exhibitor Expense

450.00

6118 · Social Functions/F&B 6118.40 · FC-Food & Beverage/Tips-Other 6118.20 · FC-Decorations and Centerpieces 6118.80 · FC-Music/Entertainment Total 6118 · Social Functions/F&B

0.00 699.82 0.00 699.82

6120 · Administrative/Operations 6158 · Staff Travel

400.90

Total 6120 · Administrative/Operations

400.90

6167 · Fall Conference Golf Tournament 6167.40 · Insurance

162.00

6167.50 · Prizes/Gifts

519.59

Total 6167 · Fall Conference Golf Tournament 6100 · Fall Conference Expense - Other Total 6100 · Fall Conference Expense

681.59 2,000.00

233,655.00

-231,655.00

0.86%

11,174.04

233,655.00

-222,480.96

4.78%

7,500.00

2,500.00

5,000.00

300.0%

8,019.95

2,500.00

5,519.95

320.8%

6175 · Legislative Action Day Expense 6175.40 · Program materials & Regis exp 6175 · Legislative Action Day Expense - Other Total 6175 · Legislative Action Day Expense

519.95

6178 · Finance & Tech Workshop 6178.60 · FT-Program mat & Regis exp 6178 · Finance & Tech Workshop - Other Total 6178 · Finance & Tech Workshop

300.00 0.00

7,500.00

-7,500.00

0.0%

300.00

7,500.00

-7,200.00

4.0%

0.00

250.00

-250.00

0.0%

0.00

250.00

-250.00

0.0% 0.0%

6180 · Other Workshops and Training 6180.10 · LITL Programs Total 6180 · Other Workshops and Training 6181 · Summit Series 6181.30 · SS-Board Governance Training

0.00

5,000.00

-5,000.00

6181.40 · SS-Pool ProfessionalsTraining

0.00

101,380.00

-101,380.00

0.0%

0.00

106,380.00

-106,380.00

0.0%

Total 6181 · Summit Series 6185 · Accreditation Program 6185.20 · Accreditation Consultant-Mtgs

6,000.00

1,800.00

4,200.00

333.33%

6185.50 · Accreditation Program Manager

12,000.00

12,000.00

0.00

100.0%

6185.40 · Accreditation Cons - Studies

67,286.25

112,500.00

-45,213.75

59.81%

4,620.09

2,000.00

2,620.09

231.01%

213.78

600.00

-386.22

35.63%

128,900.00

-36,889.88

71.38%

6185.60 · Certificates/Framing 6185.80 · ACCR-Postage 6185 · Accreditation Program - Other Total 6185 · Accreditation Program

1,890.00 92,010.12

Page 5 of 10

2022 CAJPA ON-BOARDING MANUAL

44

October 31, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

11/05/21 Accrual Basis

Profit & Loss Budget vs. Actual January through October 2021

Jan - Oct 21

Budget

$ Over Budget

% of Budget

6193 · Accounting 6193.20 · Annual Financial Audit

9,624.75

10,000.00

-375.25

96.25%

6193.40 · Year End Tax

0.00

25.00

-25.00

0.0%

6193.60 · Tax Preparation

0.00

3,500.00

-3,500.00

0.0%

6193.70 · Business Filings

0.00

20.00

-20.00

0.0%

9,624.75

13,545.00

-3,920.25

71.06%

223.1%

Total 6193 · Accounting 6345 · Bank Service Charge A42 · Checking Account

610.50

B49 · Credit Card Processing Fees

17,847.90

8,000.00

9,847.90

6345 · Bank Service Charge - Other

0.00

75.00

-75.00

0.0%

18,458.40

8,075.00

10,383.40

228.59%

15,058.40

500.00

14,558.40

3,011.68%

15,058.40

500.00

14,558.40

3,011.68%

15,058.40

500.00

14,558.40

3,011.68%

0.00

50.00

-50.00

0.0%

0.00

50.00

-50.00

0.0%

6220.20 · Board Member Travel

0.00

1,500.00

-1,500.00

0.0%

6220.60 · BOD-Food & Beverage

0.00

1,250.00

-1,250.00

0.0%

228.64

2,750.00

-2,521.36

8.31%

0.00

250.00

-250.00

0.0%

0.00

250.00

-250.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

250.00

-250.00

0.0%

0.00

250.00

-250.00

0.0%

15,287.04

5,300.00

9,987.04

288.44%

23,978.85

12,000.00

11,978.85

199.82%

23,978.85

12,000.00

11,978.85

199.82%

Total 6345 · Bank Service Charge 6200 · Meetings 6290 · Other Meetings 6297 · Strategic Planning 6297.60 · F&B, Facility, Travel Total 6297 · Strategic Planning Total 6290 · Other Meetings 6210 · Accreditation Commitee Meetings 6210.20 · AC-Copies & Postage Total 6210 · Accreditation Commitee Meetings 6220 · Board of Directors Meetings

6220 · Board of Directors Meetings - Other Total 6220 · Board of Directors Meetings

228.64

6240 · Finance Committee 6240.60 · FIN-Food & Beverage Total 6240 · Finance Committee 6250 · Legislative Commitee Meetings 6250.40 · LC-Food & Beverage Total 6250 · Legislative Commitee Meetings 6260.0 · LITL Committee Meetings 6260.40 · JR-Food & Beverage Total 6260.0 · LITL Committee Meetings 6270 · Prof Dev Committee Meetings 6270.40 · EC-Food & Beverage Total 6270 · Prof Dev Committee Meetings 6280 · Technology Committee 6280.10 · TC-Food & Beverage Total 6280 · Technology Committee Total 6200 · Meetings 6320 · Assn Insurance 6320.10 · Liability and E&O Total 6320 · Assn Insurance

Page 6 of 10

45

2022 CAJPA ON-BOARDING MANUAL

October 31, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

11/05/21 Accrual Basis

Profit & Loss Budget vs. Actual January through October 2021

Jan - Oct 21

Budget

$ Over Budget

% of Budget

6330.00 · Legal Expenses 6330.60 · Attorney Fees

648.00

2,000.00

-1,352.00

32.4%

6330.20 · Amicus Briefs

0.00

8,000.00

-8,000.00

0.0%

648.00

10,000.00

-9,352.00

6.48%

3,310.00

3,500.00

-190.00

94.57%

11,834.00

11,500.00

334.00

102.9%

19,644.00

15,000.00

4,644.00

130.96%

Total 6330.00 · Legal Expenses 6340 · Dues & Memberships 6340.30 · CA Coalition on Workers Comp 6340.20 · AGRIP 6340.10 · CA Public Private Alliance

4,500.00

Total 6340 · Dues & Memberships 6350 · Office Supplies 6350.40 · Office Supplies-Misc.

6350.60 · Records Storage Total 6350 · Office Supplies

0.00

100.00

-100.00

0.0%

794.22

750.00

44.22

105.9%

794.22

850.00

-55.78

93.44%

6370 · Postage & Delivery 6370.90 · Administrative

118.70

200.00

-81.30

59.35%

Total 6370 · Postage & Delivery

118.70

200.00

-81.30

59.35%

253.87

250.00

3.87

101.55%

258.27

250.00

8.27

103.31%

200,830.00

241,000.00

-40,170.00

83.33%

6380 · Printing & Reproduction 6380.80 · Stationery Supplies

4.40

6380.60 · Misc. Printing & Reproduction Total 6380 · Printing & Reproduction 6390 · Professional Fees 6390.10 · Association Management 6390.40 · Legislative Advocacy 6390.42 · FPPC Filings 6390.44 · Expenses 6390.46 · Retainer Total 6390.40 · Legislative Advocacy Total 6390 · Professional Fees 6420 · Telephone

0.00

150.00

-150.00

0.0%

462.60

1,000.00

-537.40

46.26%

70,830.00

85,000.00

-14,170.00

83.33%

71,292.60

86,150.00

-14,857.40

82.75%

272,122.60

327,150.00

-55,027.40

83.18%

464.22

1,200.00

-735.78

38.69%

450.00

500.00

-50.00

90.0%

450.00

500.00

-50.00

90.0%

6430 · Travel Expense 6430.50 · PARMA Travel & Marketing Total 6430 · Travel Expense 6440 · Website 6440.10 · Domain Fee 6440.70 · Software & Licensing Total 6440 · Website Total Expense Net Ordinary Income

95.00

20.00

75.00

475.0%

9,168.99

9,000.00

168.99

101.88% 102.71%

9,263.99

9,020.00

243.99

482,617.15

882,275.00

-399,657.85

54.7%

154,722.85

-159,970.00

314,692.85

-96.72%

-159,970.00

316,192.85

-97.66%

Other Income/Expense Other Expense 8110 · Previous Years Adjusments Total Other Expense Net Other Income Net Income

-1,500.00 -1,500.00 1,500.00 156,222.85

Page 7 of 10

2022 CAJPA ON-BOARDING MANUAL

46

October 31, 2021 Financials

11/05/21 Accrual Basis

California Association of Joint Powers Authorities (CAJPA)

Profit & Loss by Class January through October 2021

Accreditation Studies

Dues

Fall Conference

Job Posting

Leg. Day

LTL Ed.

PE Data Collection Project

Reunion

Scholarships

Spring (Fin. & Tech.)

Unclassified

TOTAL

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

74,762.50

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

74,762.50

4040 · CAJPA Dues Income

0.00

265,600.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

265,600.00

4070 · Fall Conference Income

0.00

0.00

234,975.00

0.00

0.00

0.00

0.00

27,557.00

0.00

0.00

0.00

262,532.00

4073.00 · Finance & Tech Spring Training

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

14,116.00

0.00

14,116.00

4074.0 · LITL Educational Programs

0.00

0.00

0.00

0.00

0.00

9,150.00

0.00

0.00

0.00

0.00

0.00

9,150.00

4080.0 · Scholarship Income

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.64

0.00

0.97

1.61

4090 · Assn Interest Income

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

727.89

727.89

4093 · Public Entity Data Collection P

0.00

0.00

0.00

0.00

0.00

0.00

7,000.00

0.00

0.00

0.00

0.00

7,000.00

4095 · Misc Other Income

0.00

0.00

0.00

3,450.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

3,450.00

74,762.50

265,600.00

234,975.00

3,450.00

0.00

9,150.00

7,000.00

27,557.00

0.64

14,116.00

728.86

637,340.00

74,762.50

265,600.00

234,975.00

3,450.00

0.00

9,150.00

7,000.00

27,557.00

0.64

14,116.00

728.86

637,340.00

6100 · Fall Conference Expense

0.00

0.00

11,174.04

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

11,174.04

6175 · Legislative Action Day Expense

0.00

0.00

0.00

0.00

8,019.95

0.00

0.00

0.00

0.00

0.00

0.00

8,019.95

6178 · Finance & Tech Workshop

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

300.00

0.00

300.00

92,010.12

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

92,010.12

6193 · Accounting

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

9,624.75

9,624.75

6345 · Bank Service Charge

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

18,458.40

18,458.40

6200 · Meetings

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

15,287.04

15,287.04

6320 · Assn Insurance

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

23,978.85

23,978.85

6330.00 · Legal Expenses

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

648.00

648.00

6340 · Dues & Memberships

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

19,644.00

19,644.00

6350 · Office Supplies

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

794.22

794.22

6370 · Postage & Delivery

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

118.70

118.70

6380 · Printing & Reproduction

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

258.27

258.27

6390 · Professional Fees

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

272,122.60

272,122.60

6420 · Telephone

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

464.22

464.22

6430 · Travel Expense

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

450.00

450.00

6440 · Website

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

9,263.99

9,263.99

Total Income Gross Profit Expense

6185 · Accreditation Program

Total Expense Net Ordinary Income

92,010.12

0.00

11,174.04

0.00

8,019.95

0.00

0.00

0.00

0.00

300.00

371,113.04

482,617.15

-17,247.62

265,600.00

223,800.96

3,450.00

-8,019.95

9,150.00

7,000.00

27,557.00

0.64

13,816.00

-370,384.18

154,722.85

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

-1,500.00

0.00

-1,500.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

-1,500.00

0.00

-1,500.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

1,500.00

0.00

1,500.00

-17,247.62

265,600.00

223,800.96

3,450.00

-8,019.95

9,150.00

7,000.00

27,557.00

0.64

15,316.00

-370,384.18

156,222.85

Other Income/Expense Other Expense 8110 · Previous Years Adjusments Total Other Expense Net Other Income Net Income

Page 8 of 10

47

2022 CAJPA ON-BOARDING MANUAL

October 31, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

11/05/21 Accrual Basis

Prepaid Expense As of October 31, 2021

Type

Date

Num

Memo

Name

Amount

1500 · Prepaid Expenses 1500.1 · Fall Conference Prepaid Exp 2021 Conference - 1000 Custom Badge - Moved to 2022

Bill

09/07/2021 4030

Active Event Technology

General

09/10/2021 2021.31

Lake Tahoe Resort Hotel

General

09/10/2021 2021.31

Speak, Inc.

General

09/10/2021 2021.31

NOPAC Talent

2021 FC - Speaker Dan Walter - Event moved to 2022 GL 6163

General

09/10/2021 2021.31

Lake Tahoe Golf Course

2021 FC - deposit Golf Tournment - Event moved to 2022

Bill

09/15/2021 10154

Atipikel

Bill

09/15/2021 10155

Atipikel

Bill

09/15/2021 10156

Atipikel

Bill

09/15/2021 10157

Atipikel

2021 Conference - (6100.75) -Poly Multi Pocket Badge Holder-Moved to 2022

Bill

10/12/2021 20210472

Smith Moore & Associates, Inc.

Launch - (6100.45) Conference Website / Guidbook

2021 FC - deposit 9/21-9/24/21 - Event moved to 2022 GL 6118.40 2021 FC - Speaker Mattew Luhn - Event moved to 2022 GL 6163.20

2021 Conference - (6100.75) Empto Open top Popcorn Box - Moved to 2022 2021 Conference - (6100.75) Trail Blazer Tote Bag Moved to 2022 2021 Conference - (6100.75) -Twin Golf Balls-Moved to 2022

Total 1500.1 · Fall Conference Prepaid Exp

Bill

08/09/2019 20190389

Bill

04/01/2021 1020-1000019118 YourMembership.com 10/26/2021 9695

12,000.00 26,000.00 7,500.00 5,000.00 643.73 4,605.21 771.54 2,984.70 2,800.00 63,305.18

1500 · Prepaid Expenses - Other

Bill

1,000.00

Smith Moore & Associates, Inc.

California Coalition on Workers' Comp {v}

Courtyard by Marriott (6178.80) deposit rescheduled Spring Workshop April 2020 YourMembership (6440.70 ) renew YM services 1/01/223/31/22 ( 6340.30) dues renewal 1/01/22-12/31/22

Total 1500 · Prepaid Expenses - Other

1,500.00 1,430.34 3,310.00 6,240.34

Total 1500 · Prepaid Expenses

69,545.52

TOTAL

69,545.52

Page 9 of 10

2022 CAJPA ON-BOARDING MANUAL

48

October 31, 2021 Financials

CAJPA YM Accounts Receivable October 2021

Date Number Balance GL Code/Item Name 10/13/2021 200005868 398.00 FALL CONFERENCE - 2021:Registration 4070.1 10/15/2021 200005882 199.00 FALL CONFERENCE - 2021:Registration 4070.1 597.00 1,000.00 FALL CONFERENCE - 2021:Sponsor 4070.5 1,000.00

Last Name Vishwa Jenkins

Organization San Mateo County Schools Insurance Group Schools Insurance Authority (SIA)

Schwartz, CSSC

Offices of Noah S. A. Schwartz at Ringler

10/13/2021

200005870

4/2/2021

200005179

598.00 Finance & Technology:F&T Seminar-4073.1 598.00

Farrales

Judicial Council of California

10/19/2021 10/29/2021

200005900 200005910

50.00 Job Posting-4095.1 50.00 Job Posting-4095.1 100.00

Costa Stokes

North Bay Schools Insurance Authority (NBSIA) ABD Insurance & Financial Services

8/10/2021 8/17/2021 9/9/2021 9/9/2021 9/16/2021

200005684 200005722 200005822 200005823 200005836

Strock Schwartz, CSSC Lane Schweikhard Ross

Town of Loomis Offices of Noah S. A. Schwartz at Ringler san mateo county schools insurance group SMCSIG Keenan

10 10 10 10 10 50.00

LITL Program-Reg-4074.1.

LITL Program-Reg-4074.1.

LITL Program-Reg-4074.1.

LITL Program-Reg-4074.1.

LITL Program-Reg-4074.1.

2,345.00 Total YM Accounts Receivable

49

2022 CAJPA ON-BOARDING MANUAL

November 30, 2021 Financials

12/14/21 Accrual Basis

California Association of Joint Powers Authorities (CAJPA)

Balance Sheet

As of November 30, 2021

Nov 30, 21 ASSETS Current Assets Checking/Savings 10000.0 · Restricted Cash Accounts 1000.00 · CA Bank Scholarship Checking 1001.00 · CA Bank Scholarship M/M Total 10000.0 · Restricted Cash Accounts

6,953.84 19,444.03 26,397.87

11000 · Unrestricted Bank Accounts 1115.00 · Local Agency Investment Fund

163,446.55

1110.00 · CA B&T - General Checking 1931

125,844.75

1105.00 · CA B&T - Money Market 7629

251,462.35

Total 11000 · Unrestricted Bank Accounts Total Checking/Savings

540,753.65 567,151.52

Other Current Assets 1201 · YM Accounts Receivable

1,938.00

1500 · Prepaid Expenses 1500.1 · Fall Conference Prepaid Exp

64,618.99

1500 · Prepaid Expenses - Other

17,846.12

Total 1500 · Prepaid Expenses Total Other Current Assets Total Current Assets

82,465.11 84,403.11 651,554.63

TOTAL ASSETS

651,554.63

LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 2600 · Deferred Revenue 2500.00 · Deferred Revenue-Fall Conf 2500.1 · Exhibitors

97,700.00

2500.2 · Sponsors

135,600.00

2500.4 · Golf Total 2500.00 · Deferred Revenue-Fall Conf 2620 · Deferred Membership Dues Total 2600 · Deferred Revenue 2410.00 · Accreditations in Progress-Inc Total Other Current Liabilities Total Current Liabilities Total Liabilities

5,500.00 238,800.00 74,500.00 313,300.00 47,393.44 360,693.44 360,693.44 360,693.44

Equity 3901.00 · TRNA

26,396.09

Retained Earnings Net Income

383,515.19 -119,050.09

Total Equity

290,861.19

TOTAL LIABILITIES & EQUITY

651,554.63 Page 1 of 10

2022 CAJPA ON-BOARDING MANUAL

50

November 30, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

12/14/21 Accrual Basis

Profit & Loss Previous Year Comparison January through November 2021

Jan - Nov 21

Jan - Nov 20

$ Change

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

89,012.50

115,637.50

-26,625.00

4040.3 · JPA Member Dues

136,500.00

77,791.65

58,708.35

4040.4 · Associate Member Dues

123,100.00

61,195.00

61,905.00

6,000.00

4,160.00

1,840.00

265,600.00

143,146.65

122,453.35

265,600.00

143,146.65

122,453.35

27,357.00

0.00

27,357.00

0.00

0.00

0.00

14,116.00

0.00

14,116.00

4040 · CAJPA Dues Income 4040.1 · Current Year Dues

4040.5 · Affiliate Member Dues Total 4040.1 · Current Year Dues Total 4040 · CAJPA Dues Income Total 4070 · Fall Conference Income Total 4071.00 · Legislative Action Day Income Total 4073.00 · Finance & Tech Spring Training Total 4074.0 · LITL Educational Programs

9,150.00

1,060.00

8,090.00

Total 4076 · Pooling Today Income

0.00

319,850.00

-319,850.00

Total 4080.0 · Scholarship Income

1.78

4.07

-2.29

Total 4090 · Assn Interest Income 4093 · Public Entity Data Collection P Total 4095 · Misc Other Income Total Income Gross Profit

732.21

5,491.54

-4,759.33

7,000.00

271,500.00

-264,500.00

4,000.00

2,300.00

1,700.00

416,969.49

858,989.76

-442,020.27

416,969.49

858,989.76

-442,020.27

29,741.88

4,536.96

25,204.92

Expense Total 6100 · Fall Conference Expense Total 6175 · Legislative Action Day Expense

8,019.95

514.27

7,505.68

300.00

1,850.00

-1,550.00

Total 6178 · Finance & Tech Workshop Total 6180 · Other Workshops and Training

0.00

1,447.02

-1,447.02

Total 6182 · Pooling Today

0.00

169,838.50

-169,838.50

Total 6181 · Summit Series

0.00

18,758.12

-18,758.12

6185 · Accreditation Program 6185.20 · Accreditation Consultant-Mtgs

6,000.00

1,750.00

4,250.00

6185.50 · Accreditation Program Manager

12,000.00

12,000.00

0.00

6185.40 · Accreditation Cons - Studies

80,111.25

104,073.75

-23,962.50

4,620.09

615.62

4,004.47

213.78

419.08

-205.30

1,890.00

2,916.00

-1,026.00

104,835.12

121,774.45

-16,939.33

9,624.75

12,930.00

-3,305.25

Total 6345 · Bank Service Charge

19,600.95

2,613.46

16,987.49

Total 6200 · Meetings

18,214.74

2,539.09

15,675.65

Total 6320 · Assn Insurance

12,977.07

11,930.65

1,046.42

3,699.00

1,566.00

2,133.00

19,644.00

3,310.00

16,334.00

6185.60 · Certificates/Framing 6185.80 · ACCR-Postage 6185 · Accreditation Program - Other Total 6185 · Accreditation Program Total 6193 · Accounting

Total 6330.00 · Legal Expenses Total 6340 · Dues & Memberships Total 6350 · Office Supplies

862.65

701.63

161.02

Total 6370 · Postage & Delivery

122.94

77.50

45.44

Total 6380 · Printing & Reproduction

321.11

232.86

88.25

Page 2 of 10

51

2022 CAJPA ON-BOARDING MANUAL

November 30, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

12/14/21 Accrual Basis

Profit & Loss Previous Year Comparison January through November 2021

Jan - Nov 21 Total 6390 · Professional Fees

Jan - Nov 20

$ Change

299,288.60

276,759.95

6420 · Telephone

510.03

847.90

-337.87

Total 6430 · Travel Expense

450.00

2,692.42

-2,242.42

Total 6440 · Website Total 6500 · P.E. Data Collection Project Total Expense Net Ordinary Income

22,528.65

9,306.79

8,889.56

417.23

0.00

197,500.00

-197,500.00

537,519.58

841,310.34

-303,790.76

-120,550.09

17,679.42

-138,229.51

-1,500.00

400.00

-1,900.00

1,500.00

-400.00

1,900.00

-119,050.09

17,279.42

-136,329.51

Other Income/Expense Total Other Expense Net Other Income Net Income

Page 3 of 10

2022 CAJPA ON-BOARDING MANUAL

52

November 30, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

12/14/21 Accrual Basis

Profit & Loss Budget vs. Actual January through November 2021

Jan - Nov 21

Budget

$ Over Budget

% of Budget

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

89,012.50

116,500.00

-27,487.50

76.41%

4040.3 · JPA Member Dues

136,500.00

120,000.00

16,500.00

113.75%

4040.4 · Associate Member Dues

123,100.00

60,000.00

63,100.00

205.17%

6,000.00

4,000.00

2,000.00

150.0%

265,600.00

184,000.00

81,600.00

144.35%

265,600.00

184,000.00

81,600.00

144.35%

4040 · CAJPA Dues Income 4040.1 · Current Year Dues

4040.5 · Affiliate Member Dues Total 4040.1 · Current Year Dues Total 4040 · CAJPA Dues Income 4070 · Fall Conference Income 4070.11 · Reunion Sponsorship Income

18,500.00

4070.10 · Reunion Registration Income

8,857.00

4070.1 · Conference Registration Fees

0.00

159,120.00

-159,120.00

0.0%

4070.2 · Golf Registration Fees

0.00

16,000.00

-16,000.00

0.0%

4070.3 · Golf sponsorships

0.00

10,000.00

-10,000.00

0.0%

4070.4 · Exhibitor Income

0.00

85,035.00

-85,035.00

0.0%

4070.5 · Sponsorships

0.00

110,400.00

-110,400.00

0.0%

27,357.00

380,555.00

-353,198.00

7.19%

193.09%

Total 4070 · Fall Conference Income 4071.00 · Legislative Action Day Income 4071.1 · LAD-Registration Fees Total 4071.00 · Legislative Action Day Income

0.00 0.00

4073.00 · Finance & Tech Spring Training 4073.1 · FT-Registration Fees 4073.2 · FT-Sponsorships Total 4073.00 · Finance & Tech Spring Training

13,516.00

7,000.00

6,516.00

600.00

3,500.00

-2,900.00

17.14%

14,116.00

10,500.00

3,616.00

134.44%

4074.0 · LITL Educational Programs 4074.2 · Program Sponsors

1,000.00

4074.1 · Registration Fees

8,150.00

1,500.00

6,650.00

543.33%

9,150.00

1,500.00

7,650.00

610.0%

4075.1 · SS-Current CEO Training

0.00

10,000.00

-10,000.00

0.0%

4075.3 · SS-Board Governance Training

0.00

5,000.00

-5,000.00

0.0%

0.00

15,000.00

-15,000.00

0.0%

4080.3 · Other Scholarship Income

0.00

1,000.00

-1,000.00

0.0%

4080.4 · SCH-Interest Income

1.78 1.78

1,000.00

-998.22

0.18%

668.18

2,000.00

-1,331.82

33.41%

64.03

250.00

-185.97

25.61%

732.21

2,250.00

-1,517.79

32.54%

7,000.00

10,000.00

-3,000.00

70.0%

4,000.00

1,000.00

3,000.00

400.0%

4,000.00

1,000.00

3,000.00

400.0%

416,969.49

722,305.00

-305,335.51

57.73%

416,969.49

722,305.00

-305,335.51

57.73%

Total 4074.0 · LITL Educational Programs 4075.0 · Summit Series Program

Total 4075.0 · Summit Series Program 4080.0 · Scholarship Income

Total 4080.0 · Scholarship Income 4090 · Assn Interest Income 4090.1 · LAIF 4090.3 · Money Market Total 4090 · Assn Interest Income 4093 · Public Entity Data Collection P 4095 · Misc Other Income 4095.1 · Website Job Postings Total 4095 · Misc Other Income Total Income Gross Profit

Page 4 of 10

53

2022 CAJPA ON-BOARDING MANUAL

November 30, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

12/14/21 Accrual Basis

Profit & Loss Budget vs. Actual January through November 2021

Jan - Nov 21

Budget

$ Over Budget

% of Budget

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

89,012.50

116,500.00

-27,487.50

76.41%

4040.3 · JPA Member Dues

136,500.00

120,000.00

16,500.00

113.75%

4040.4 · Associate Member Dues

123,100.00

60,000.00

63,100.00

205.17%

6,000.00

4,000.00

2,000.00

150.0%

265,600.00

184,000.00

81,600.00

144.35%

265,600.00

184,000.00

81,600.00

144.35%

4040 · CAJPA Dues Income 4040.1 · Current Year Dues

4040.5 · Affiliate Member Dues Total 4040.1 · Current Year Dues Total 4040 · CAJPA Dues Income 4070 · Fall Conference Income 4070.11 · Reunion Sponsorship Income

18,500.00

4070.10 · Reunion Registration Income

8,857.00

4070.1 · Conference Registration Fees

0.00

159,120.00

-159,120.00

0.0%

4070.2 · Golf Registration Fees

0.00

16,000.00

-16,000.00

0.0%

4070.3 · Golf sponsorships

0.00

10,000.00

-10,000.00

0.0%

4070.4 · Exhibitor Income

0.00

85,035.00

-85,035.00

0.0%

4070.5 · Sponsorships

0.00

110,400.00

-110,400.00

0.0%

27,357.00

380,555.00

-353,198.00

7.19%

193.09%

Total 4070 · Fall Conference Income 4071.00 · Legislative Action Day Income 4071.1 · LAD-Registration Fees

0.00

Total 4071.00 · Legislative Action Day Income

0.00

4073.00 · Finance & Tech Spring Training 4073.1 · FT-Registration Fees 4073.2 · FT-Sponsorships Total 4073.00 · Finance & Tech Spring Training

13,516.00

7,000.00

6,516.00

600.00

3,500.00

-2,900.00

17.14%

14,116.00

10,500.00

3,616.00

134.44%

4074.0 · LITL Educational Programs 4074.2 · Program Sponsors

1,000.00

4074.1 · Registration Fees

8,150.00

1,500.00

6,650.00

543.33%

9,150.00

1,500.00

7,650.00

610.0%

4075.1 · SS-Current CEO Training

0.00

10,000.00

-10,000.00

0.0%

4075.3 · SS-Board Governance Training

0.00

5,000.00

-5,000.00

0.0%

0.00

15,000.00

-15,000.00

0.0%

4080.3 · Other Scholarship Income

0.00

1,000.00

-1,000.00

0.0%

4080.4 · SCH-Interest Income

1.78 1.78

1,000.00

-998.22

0.18%

668.18

2,000.00

-1,331.82

33.41%

64.03

250.00

-185.97

25.61%

732.21

2,250.00

-1,517.79

32.54%

7,000.00

10,000.00

-3,000.00

70.0%

Total 4074.0 · LITL Educational Programs 4075.0 · Summit Series Program

Total 4075.0 · Summit Series Program 4080.0 · Scholarship Income

Total 4080.0 · Scholarship Income 4090 · Assn Interest Income 4090.1 · LAIF 4090.3 · Money Market Total 4090 · Assn Interest Income 4093 · Public Entity Data Collection P 4095 · Misc Other Income 4095.1 · Website Job Postings Total 4095 · Misc Other Income Total Income Gross Profit

4,000.00

1,000.00

3,000.00

400.0%

4,000.00

1,000.00

3,000.00

400.0%

416,969.49

722,305.00

-305,335.51

57.73%

416,969.49

722,305.00

-305,335.51

57.73%

Page 4 of 10

2022 CAJPA ON-BOARDING MANUAL

54

November 30, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

12/14/21 Accrual Basis

Profit & Loss Budget vs. Actual January through November 2021

Jan - Nov 21

Budget

$ Over Budget

% of Budget

Expense 6100 · Fall Conference Expense 6110 · Printing and Materials 6100.35 · Tickets/Trifolds/Session HO

100.00

6100.60 · Printing/Design of Programs

4,775.00

6100.65 · Registration Brochure/Logo Des. 6100.70 · FC-Signage

450.00 266.44

6100.80 · Supplies- Badges, Ribbons, Etc. 6100.30 · Hotel Keys

2,707.69 3,559.04

Total 6110 · Printing and Materials

11,858.17

6113 · Exhibitor Expense

525.00

6116 · Audio/Visual

11,714.59

6118 · Social Functions/F&B 6118.40 · FC-Food & Beverage/Tips-Other 6118.20 · FC-Decorations and Centerpieces 6118.80 · FC-Music/Entertainment

0.00 699.82 0.00

Total 6118 · Social Functions/F&B

699.82

6120 · Administrative/Operations 6158 · Staff Travel

400.90

Total 6120 · Administrative/Operations

400.90

6163 · Speaker Fees/Travel Costs 6163.20 · Speaker Honorarium

1,500.00

6163 · Speaker Fees/Travel Costs - Other Total 6163 · Speaker Fees/Travel Costs

0.00 1,500.00

6165 · Board & Committee Expense

361.81

6167 · Fall Conference Golf Tournament 6167.80 · Tournament Exp/Green Fees

0.00

6167.40 · Insurance

162.00

6167.50 · Prizes/Gifts

519.59

Total 6167 · Fall Conference Golf Tournament 6100 · Fall Conference Expense - Other Total 6100 · Fall Conference Expense

681.59 2,000.00

233,655.00

-231,655.00

0.86%

29,741.88

233,655.00

-203,913.12

12.73%

7,500.00

2,500.00

5,000.00

300.0%

8,019.95

2,500.00

5,519.95

320.8%

6175 · Legislative Action Day Expense 6175.40 · Program materials & Regis exp

519.95

6175 · Legislative Action Day Expense - Other Total 6175 · Legislative Action Day Expense 6178 · Finance & Tech Workshop 6178.60 · FT-Program mat & Regis exp 6178 · Finance & Tech Workshop - Other Total 6178 · Finance & Tech Workshop

300.00 0.00

7,500.00

-7,500.00

0.0%

300.00

7,500.00

-7,200.00

4.0%

6180 · Other Workshops and Training 6180.10 · LITL Programs Total 6180 · Other Workshops and Training

0.00

250.00

-250.00

0.0%

0.00

250.00

-250.00

0.0% 0.0%

6181 · Summit Series 6181.30 · SS-Board Governance Training

0.00

5,000.00

-5,000.00

6181.40 · SS-Pool ProfessionalsTraining

0.00

101,380.00

-101,380.00

0.0%

0.00

106,380.00

-106,380.00

0.0%

Total 6181 · Summit Series

Page 5 of 10

55

2022 CAJPA ON-BOARDING MANUAL

November 30, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

12/14/21 Accrual Basis

Profit & Loss Budget vs. Actual January through November 2021

Jan - Nov 21

Budget

$ Over Budget

% of Budget

6185 · Accreditation Program 6185.20 · Accreditation Consultant-Mtgs

6,000.00

1,800.00

4,200.00

333.33%

6185.50 · Accreditation Program Manager

12,000.00

12,000.00

0.00

100.0%

6185.40 · Accreditation Cons - Studies

80,111.25

112,500.00

-32,388.75

71.21%

4,620.09

2,000.00

2,620.09

231.01%

213.78

600.00

-386.22

35.63%

104,835.12

128,900.00

-24,064.88

81.33%

6185.60 · Certificates/Framing 6185.80 · ACCR-Postage 6185 · Accreditation Program - Other Total 6185 · Accreditation Program

1,890.00

6193 · Accounting 6193.20 · Annual Financial Audit

9,624.75

10,000.00

-375.25

96.25%

6193.40 · Year End Tax

0.00

25.00

-25.00

0.0%

6193.60 · Tax Preparation

0.00

3,500.00

-3,500.00

0.0%

6193.70 · Business Filings

0.00

20.00

-20.00

0.0%

9,624.75

13,545.00

-3,920.25

71.06%

236.47%

Total 6193 · Accounting 6345 · Bank Service Charge A42 · Checking Account

683.00

B49 · Credit Card Processing Fees

18,917.95

8,000.00

10,917.95

6345 · Bank Service Charge - Other

0.00

75.00

-75.00

0.0%

19,600.95

8,075.00

11,525.95

242.74%

15,058.40

500.00

14,558.40

3,011.68%

15,058.40

500.00

14,558.40

3,011.68%

15,058.40

500.00

14,558.40

3,011.68%

0.00

50.00

-50.00

0.0%

0.00

50.00

-50.00

0.0%

0.00

1,500.00

-1,500.00

0.0%

1,115.86

1,250.00

-134.14

89.27%

2,750.00

-1,405.50

48.89%

Total 6345 · Bank Service Charge 6200 · Meetings 6290 · Other Meetings 6297 · Strategic Planning 6297.60 · F&B, Facility, Travel Total 6297 · Strategic Planning Total 6290 · Other Meetings 6210 · Accreditation Commitee Meetings 6210.20 · AC-Copies & Postage Total 6210 · Accreditation Commitee Meetings 6220 · Board of Directors Meetings 6220.20 · Board Member Travel 6220.60 · BOD-Food & Beverage 6220 · Board of Directors Meetings - Other Total 6220 · Board of Directors Meetings

228.64 1,344.50

6240 · Finance Committee 6240.60 · FIN-Food & Beverage Total 6240 · Finance Committee

1,811.84

250.00

1,561.84

724.74%

1,811.84

250.00

1,561.84

724.74%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

250.00

-250.00

0.0%

0.00

250.00

-250.00

0.0%

18,214.74

5,300.00

12,914.74

343.67%

6250 · Legislative Commitee Meetings 6250.40 · LC-Food & Beverage Total 6250 · Legislative Commitee Meetings 6260.0 · LITL Committee Meetings 6260.40 · JR-Food & Beverage Total 6260.0 · LITL Committee Meetings 6270 · Prof Dev Committee Meetings 6270.40 · EC-Food & Beverage Total 6270 · Prof Dev Committee Meetings 6280 · Technology Committee 6280.10 · TC-Food & Beverage Total 6280 · Technology Committee Total 6200 · Meetings

Page 6 of 10

2022 CAJPA ON-BOARDING MANUAL

56

November 30, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

12/14/21 Accrual Basis

Profit & Loss Budget vs. Actual January through November 2021

Jan - Nov 21

Budget

$ Over Budget

% of Budget

6320 · Assn Insurance 6320.10 · Liability and E&O Total 6320 · Assn Insurance

12,977.07

12,000.00

977.07

108.14%

12,977.07

12,000.00

977.07

108.14% 184.95%

6330.00 · Legal Expenses 6330.60 · Attorney Fees

3,699.00

2,000.00

1,699.00

6330.20 · Amicus Briefs

0.00

8,000.00

-8,000.00

0.0%

3,699.00

10,000.00

-6,301.00

36.99%

3,310.00

3,500.00

-190.00

94.57%

11,834.00

11,500.00

334.00

102.9%

19,644.00

15,000.00

4,644.00

130.96%

Total 6330.00 · Legal Expenses 6340 · Dues & Memberships 6340.30 · CA Coalition on Workers Comp 6340.20 · AGRIP 6340.10 · CA Public Private Alliance Total 6340 · Dues & Memberships

4,500.00

6350 · Office Supplies 6350.40 · Office Supplies-Misc.

0.00

100.00

-100.00

0.0%

862.65

750.00

112.65

115.02%

862.65

850.00

12.65

101.49%

6370.90 · Administrative

122.94

200.00

-77.06

61.47%

Total 6370 · Postage & Delivery

122.94

200.00

-77.06

61.47%

6350.60 · Records Storage Total 6350 · Office Supplies 6370 · Postage & Delivery

6380 · Printing & Reproduction 6380.80 · Stationery Supplies 6380.60 · Misc. Printing & Reproduction Total 6380 · Printing & Reproduction

4.40 316.71

250.00

66.71

126.68%

321.11

250.00

71.11

128.44%

220,913.00

241,000.00

-20,087.00

91.67%

6390 · Professional Fees 6390.10 · Association Management 6390.40 · Legislative Advocacy 6390.42 · FPPC Filings 6390.44 · Expenses 6390.46 · Retainer Total 6390.40 · Legislative Advocacy Total 6390 · Professional Fees 6420 · Telephone

0.00

150.00

-150.00

0.0%

462.60

1,000.00

-537.40

46.26%

77,913.00

85,000.00

-7,087.00

91.66%

78,375.60

86,150.00

-7,774.40

90.98%

299,288.60

327,150.00

-27,861.40

91.48%

510.03

1,200.00

-689.97

42.5%

6430 · Travel Expense 6430.50 · PARMA Travel & Marketing Total 6430 · Travel Expense

450.00

500.00

-50.00

90.0%

450.00

500.00

-50.00

90.0%

6440 · Website 6440.10 · Domain Fee 6440.70 · Software & Licensing Total 6440 · Website Total Expense Net Ordinary Income

95.00

20.00

75.00

475.0%

9,211.79

9,000.00

211.79

102.35% 103.18%

9,306.79

9,020.00

286.79

537,519.58

882,275.00

-344,755.42

60.92%

-120,550.09

-159,970.00

39,419.91

75.36%

-159,970.00

40,919.91

74.42%

Other Income/Expense Other Expense 8110 · Previous Years Adjusments Total Other Expense Net Other Income Net Income

-1,500.00 -1,500.00 1,500.00 -119,050.09

Page 7 of 10

57

2022 CAJPA ON-BOARDING MANUAL

November 30, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

12/14/21 Accrual Basis

Profit & Loss by Class

January through November 2021 Accreditation Studies

Dues

Fall Conference

Job Posting

Leg. Day

LTL Ed.

PE Data Collection Project

Reunion

Scholarships

Spring (Fin. & Tech.)

Unclassified

TOTAL

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

89,012.50

0.00

0.00

89,012.50

4040 · CAJPA Dues Income

0.00

265,600.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

265,600.00

4070 · Fall Conference Income

0.00

0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

27,357.00

0.00

0.00

0.00

0.00

0.00

0.00

27,357.00

4071.00 · Legislative Action Day Income

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

4073.00 · Finance & Tech Spring Training

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

14,116.00

0.00

14,116.00

0.00

9,150.00

0.00

9,150.00

4074.0 · LITL Educational Programs

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

4080.0 · Scholarship Income

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.64

0.00

1.14

4090 · Assn Interest Income

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

732.21

732.21

4093 · Public Entity Data Collection P

0.00

0.00

0.00

0.00

0.00

0.00

7,000.00

0.00

0.00

0.00

0.00

7,000.00

4095 · Misc Other Income Total Income Gross Profit

1.78

0.00

0.00

0.00

4,000.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

4,000.00

89,012.50

265,600.00

0.00

4,000.00

0.00

9,150.00

7,000.00

27,357.00

0.64

14,116.00

733.35

416,969.49

89,012.50

265,600.00

0.00

4,000.00

0.00

9,150.00

7,000.00

27,357.00

0.64

14,116.00

733.35

416,969.49

6100 · Fall Conference Expense

0.00

0.00

15,174.04

0.00

0.00

0.00

0.00

14,567.84

0.00

0.00

0.00

29,741.88

6175 · Legislative Action Day Expense

0.00

0.00

0.00

0.00

8,019.95

0.00

0.00

0.00

0.00

0.00

0.00

8,019.95

6178 · Finance & Tech Workshop

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

300.00

0.00

300.00

104,835.12

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

104,835.12

6193 · Accounting

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

9,624.75

9,624.75

6345 · Bank Service Charge

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

19,600.95

19,600.95

6200 · Meetings

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

18,214.74

18,214.74 12,977.07

Expense

6185 · Accreditation Program

6320 · Assn Insurance

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

12,977.07

6330.00 · Legal Expenses

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

3,699.00

3,699.00

6340 · Dues & Memberships

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

19,644.00

19,644.00

6350 · Office Supplies

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

862.65

862.65

6370 · Postage & Delivery

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

122.94

122.94

6380 · Printing & Reproduction

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

321.11

321.11 299,288.60

6390 · Professional Fees

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

299,288.60

6420 · Telephone

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

510.03

510.03

6430 · Travel Expense

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

450.00

450.00

6440 · Website Total Expense Net Ordinary Income

0.00

0.00

0.00

104,835.12

0.00

15,174.04

0.00

8,019.95

0.00

0.00

14,567.84

0.00

300.00

394,622.63

537,519.58

-15,822.62

0.00

265,600.00

0.00

-15,174.04

0.00

4,000.00

0.00

-8,019.95

0.00

9,150.00

0.00

7,000.00

12,789.16

0.64

13,816.00

0.00

-393,889.28

9,306.79

-120,550.09

9,306.79

Other Income/Expense Other Expense 8110 · Previous Years Adjusments Total Other Expense Net Other Income Net Income

0.00

-1,500.00

0.00

-1,500.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

-1,500.00

0.00

-1,500.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

1,500.00

0.00

1,500.00

-15,822.62

265,600.00

-15,174.04

4,000.00

-8,019.95

9,150.00

7,000.00

12,789.16

0.64

15,316.00

-393,889.28

-119,050.09

Page 8 of 10

2022 CAJPA ON-BOARDING MANUAL

58

November 30, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

12/14/21 Accrual Basis

Prepaid Expense

As of November 30, 2021

Type

Date

Num

Memo

Name

Amount

1500 · Prepaid Expenses 1500.1 · Fall Conference Prepaid Exp Bill

09/07/2021 4030

Active Event Technology

General 09/10/2021 2021.31

Lake Tahoe Resort Hotel

General 09/10/2021 2021.31

Speak, Inc.

General 09/10/2021 2021.31

NOPAC Talent

General 09/10/2021 2021.31

Lake Tahoe Golf Course

Bill

09/15/2021 10154

Atipikel

Bill

09/15/2021 10155

Atipikel

Bill

09/15/2021 10156

Atipikel

Bill

09/15/2021 10157

Atipikel

2021 Conference - 1000 Custom Badge - Moved to 2022 2021 FC - deposit 9/21-9/24/21 - Event moved to 2022 GL 6118.40 2021 FC - Speaker Mattew Luhn - Event moved to 2022 GL 6163.20 2021 FC - Speaker Dan Walter - Event moved to 2022 GL 6163 2021 FC - deposit Golf Tournment - Event moved to 2022 2021 Conference - (6100.75) Empto Open top Popcorn Box - Moved to 2022 2021 Conference - (6100.75) Trail Blazer Tote Bag Moved to 2022 2021 Conference - (6100.75) -Twin Golf Balls-Moved to 2022 2021 Conference - (6100.75) -Poly Multi Pocket Badge Holder-Moved to 2022

Bill

10/12/2021 20210472

Smith Moore & Associates, Inc.

Bill

11/01/2021 20031

Awards by Kay

Launch - (6100.45) Conference Website / Guidbook Award By Kay Inc. (6100.75) 2022 Fall Conference Napkins

Total 1500.1 · Fall Conference Prepaid Exp

Bill

08/09/2019 20190389

Bill

04/01/2021 1020-1000019118 YourMembership.com

Bill

10/26/2021 9695 11/09/2021 378173988

General 11/30/2021 2021.40 General 11/30/2021 2021.41

12,000.00 26,000.00 7,500.00 5,000.00 643.73 4,605.21 771.54 2,984.70 2,800.00 1,313.81 64,618.99

1500 · Prepaid Expenses - Other

Bill

1,000.00

Smith Moore & Associates, Inc.

Courtyard by Marriott (6178.80) deposit rescheduled Spring Workshop April 2020 YourMembership (6440.70 ) renew YM services 1/01/223/31/22

California Coalition on Workers' Comp {v}

( 6340.30) dues renewal 1/01/22-12/31/22

Great American Insurance Group (v)

(6320.10) Safe Pak - New Business (Premium) 10/0110/01/22

Affinity Nonprofits Insurance

Exp Affinity Nonprofits Insurance Insurance Policy 1/01/22 -9/30/22

Aon Association Services (Devision)

Exp Aon Association Services (Devision) Insurance E&O New Business - 9/30/21-9/30/22

Total 1500 · Prepaid Expenses - Other

1,500.00 1,430.34 3,310.00 604.00 2,834.28 8,167.50 17,846.12

Total 1500 · Prepaid Expenses

82,465.11

TOTAL

82,465.11

Page 9 of 10

59

2022 CAJPA ON-BOARDING MANUAL

November 30, 2021 Financials

CAJPA YM Accounts Receivable November 2021

Date Number Balance GL Code/Item Name 10/13/2021 200005870 1,000.00 FALL CONFERENCE - 2021:Sponsor 4070.5 1,000.00

Last Name Schwartz, CSSC

Organization Offices of Noah S. A. Schwartz at Ringler

4/2/2021

200005179

598.00 Finance & Technology:F&T Seminar-4073.1 598.00

Farrales

Judicial Council of California

7/9/2021 7/30/2021 11/1/2021 11/19/2021

200005509 200005591 200005911 200005918

100.00 100.00 50.00 50.00 300.00

Job Posting-4095.1 Job Posting-4095.1 Job Posting-4095.1 Job Posting-4095.1

Harper-Woods Ewert Gormley Stockton

City of Victorville City of San Bernardino Schools Excess Liability Fund (SELF) City of Stockton

8/17/2021 9/9/2021 9/9/2021 9/16/2021

200005722 200005822 200005823 200005836

10.00 10.00 10.00 10.00 40.00

LITL Program-Reg-4074.1.

LITL Program-Reg-4074.1.

LITL Program-Reg-4074.1.

LITL Program-Reg-4074.1.

Schwartz, CSSC Lane Schweikhard Ross

Offices of Noah S. A. Schwartz at Ringler san mateo county schools insurance group SMCSIG Keenan

1,938.00 Total YM Accounts Receivable

2022 CAJPA ON-BOARDING MANUAL

60

December 31, 2021 Financials

01/10/22 Accrual Basis

California Association of Joint Powers Authorities (CAJPA)

Preliminary Balance Sheet As of December 31, 2021

Dec 31, 21 ASSETS Current Assets Checking/Savings 10000.0 · Restricted Cash Accounts 1000.00 · CA Bank Scholarship Checking 1001.00 · CA Bank Scholarship M/M Total 10000.0 · Restricted Cash Accounts

6,953.84 19,444.20 26,398.04

11000 · Unrestricted Bank Accounts 1115.00 · Local Agency Investment Fund

163,446.55

1110.00 · CA B&T - General Checking 1931

162,467.79

1105.00 · CA B&T - Money Market 7629

253,747.42

Total 11000 · Unrestricted Bank Accounts Total Checking/Savings

579,661.76 606,059.80

Other Current Assets 1201 · YM Accounts Receivable

3,738.00

1500 · Prepaid Expenses 1500.1 · Fall Conference Prepaid Exp

70,320.57

1500 · Prepaid Expenses - Other

17,846.12

Total 1500 · Prepaid Expenses Total Other Current Assets Total Current Assets

88,166.69 91,904.69 697,964.49

TOTAL ASSETS

697,964.49

LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000.00 · Accounts Payable Total Accounts Payable

148.00 148.00

Other Current Liabilities 2600 · Deferred Revenue 2500.00 · Deferred Revenue-Fall Conf 2500.1 · Exhibitors

102,100.00

2500.2 · Sponsors

155,600.00

2500.4 · Golf

5,500.00

Total 2500.00 · Deferred Revenue-Fall Conf

263,200.00

2620 · Deferred Membership Dues

144,500.00

Total 2600 · Deferred Revenue 2410.00 · Accreditations in Progress-Inc Total Other Current Liabilities Total Current Liabilities

407,700.00 35,475.94 443,175.94 443,323.94

Total Liabilities

443,323.94

Equity 3901.00 · TRNA

26,396.09

Retained Earnings

383,515.19

Net Income

-155,270.73

Total Equity

254,640.55

TOTAL LIABILITIES & EQUITY

697,964.49

Page 1 of 11

61

2022 CAJPA ON-BOARDING MANUAL

December 31, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

01/10/22 Accrual Basis

Preliminary Profit & Loss Previous Year Comparison January through December 2021

Jan - Dec 21

Jan - Dec 20

$ Change

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

99,762.50

130,137.50

-30,375.00

4040.3 · JPA Member Dues

136,500.00

75,841.65

60,658.35

4040.4 · Associate Member Dues

123,100.00

59,195.00

63,905.00

6,000.00

4,160.00

1,840.00

4040 · CAJPA Dues Income 4040.1 · Current Year Dues

4040.5 · Affiliate Member Dues Total 4040.1 · Current Year Dues

265,600.00

139,196.65

126,403.35

265,600.00

139,196.65

126,403.35

4070.11 · Reunion Sponsorship Income

18,500.00

0.00

18,500.00

4070.10 · Reunion Registration Income

8,857.00

0.00

8,857.00

Total 4070 · Fall Conference Income

27,357.00

0.00

27,357.00

Total 4073.00 · Finance & Tech Spring Training

14,116.00

0.00

14,116.00

Total 4074.0 · LITL Educational Programs

Total 4040 · CAJPA Dues Income 4070 · Fall Conference Income

11,170.00

1,060.00

10,110.00

Total 4076 · Pooling Today Income

0.00

349,850.00

-349,850.00

Total 4080.0 · Scholarship Income

1.95

4.23

-2.28

Total 4090 · Assn Interest Income 4093 · Public Entity Data Collection P Total 4095 · Misc Other Income Total Income Gross Profit

736.48

5,501.40

-4,764.92

7,000.00

271,500.00

-264,500.00

4,450.00

2,400.00

2,050.00

430,193.93

899,649.78

-469,455.85

430,193.93

899,649.78

-469,455.85

24,110.62

4,536.96

19,573.66

8,019.95

514.27

7,505.68 -1,550.00

Expense Total 6100 · Fall Conference Expense Total 6175 · Legislative Action Day Expense Total 6178 · Finance & Tech Workshop

300.00

1,850.00

Total 6180 · Other Workshops and Training

0.00

1,447.02

-1,447.02

Total 6182 · Pooling Today

0.00

175,342.46

-175,342.46

Total 6181 · Summit Series

0.00

110,567.53

-110,567.53

6185 · Accreditation Program 6185.20 · Accreditation Consultant-Mtgs

18,000.00

1,750.00

16,250.00

6185.50 · Accreditation Program Manager

12,000.00

12,000.00

0.00

6185.40 · Accreditation Cons - Studies

89,786.25

117,123.75

-27,337.50

4,768.09

633.53

4,134.56

213.78

529.98

-316.20

1,890.00

2,916.00

-1,026.00 -8,295.14

6185.60 · Certificates/Framing 6185.80 · ACCR-Postage 6185 · Accreditation Program - Other Total 6185 · Accreditation Program

126,658.12

134,953.26

Total 6193 · Accounting

13,624.75

12,930.00

694.75

Total 6345 · Bank Service Charge

20,929.99

4,058.63

16,871.36

Total 6200 · Meetings

18,279.22

2,539.09

15,740.13

Page 2 of 11

2022 CAJPA ON-BOARDING MANUAL

62

December 31, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

01/10/22 Accrual Basis

Preliminary Profit & Loss Previous Year Comparison January through December 2021

Jan - Dec 21 Total 6320 · Assn Insurance

Jan - Dec 20

$ Change

12,977.07

11,930.65

1,046.42

3,699.00

1,566.00

2,133.00

20,144.00

10,226.00

9,918.00

Total 6350 · Office Supplies

862.65

835.35

27.30

Total 6370 · Postage & Delivery

134.67

132.00

2.67

Total 6380 · Printing & Reproduction

330.59

317.66

12.93

326,454.60

329,253.35

-2,798.75

Total 6330.00 · Legal Expenses Total 6340 · Dues & Memberships

Total 6390 · Professional Fees 6420 · Telephone

555.84

964.48

-408.64

Total 6430 · Travel Expense

450.00

2,692.42

-2,242.42

Total 6440 · Website

9,433.59

18,375.16

-8,941.57

0.00

296,250.00

-296,250.00

Total 6500 · P.E. Data Collection Project Total Expense Net Ordinary Income

586,964.66

1,121,282.29

-534,317.63

-156,770.73

-221,632.51

64,861.78

-1,500.00

400.00

-1,900.00

Other Income/Expense Total Other Expense Net Other Income Net Income

1,500.00

-400.00

1,900.00

-155,270.73

-222,032.51

66,761.78

Page 3 of 11

63

2022 CAJPA ON-BOARDING MANUAL

December 31, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

01/10/22 Accrual Basis

Preliminary Profit & Loss Budget vs. Actual January through December 2021 Jan - Dec 21

Budget

$ Over Budget

% of Budget

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

99,762.50

116,500.00

-16,737.50

85.63%

4040.3 · JPA Member Dues

136,500.00

120,000.00

16,500.00

113.75%

4040.4 · Associate Member Dues

123,100.00

60,000.00

63,100.00

205.17%

6,000.00

4,000.00

2,000.00

150.0%

265,600.00

184,000.00

81,600.00

144.35%

265,600.00

184,000.00

81,600.00

144.35%

0.0%

4040 · CAJPA Dues Income 4040.1 · Current Year Dues

4040.5 · Affiliate Member Dues Total 4040.1 · Current Year Dues Total 4040 · CAJPA Dues Income 4070 · Fall Conference Income 4070.11 · Reunion Sponsorship Income

18,500.00

4070.10 · Reunion Registration Income

8,857.00

4070.1 · Conference Registration Fees

0.00

159,120.00

-159,120.00

4070.2 · Golf Registration Fees

0.00

16,000.00

-16,000.00

0.0%

4070.3 · Golf sponsorships

0.00

10,000.00

-10,000.00

0.0% 0.0%

4070.4 · Exhibitor Income

0.00

85,035.00

-85,035.00

4070.5 · Sponsorships

0.00

110,400.00

-110,400.00

0.0%

27,357.00

380,555.00

-353,198.00

7.19%

193.09%

Total 4070 · Fall Conference Income 4071.00 · Legislative Action Day Income 4071.1 · LAD-Registration Fees

0.00

Total 4071.00 · Legislative Action Day Income

0.00

4073.00 · Finance & Tech Spring Training 4073.1 · FT-Registration Fees 4073.2 · FT-Sponsorships Total 4073.00 · Finance & Tech Spring Training

13,516.00

7,000.00

6,516.00

600.00

3,500.00

-2,900.00

17.14%

14,116.00

10,500.00

3,616.00

134.44%

4074.0 · LITL Educational Programs 4074.2 · Program Sponsors

3,000.00

4074.1 · Registration Fees

8,170.00

1,500.00

6,670.00

544.67%

11,170.00

1,500.00

9,670.00

744.67%

4075.1 · SS-Current CEO Training

0.00

10,000.00

-10,000.00

0.0%

4075.3 · SS-Board Governance Training

0.00

5,000.00

-5,000.00

0.0%

0.00

15,000.00

-15,000.00

0.0%

4080.3 · Other Scholarship Income

0.00

1,000.00

-1,000.00

0.0%

4080.4 · SCH-Interest Income

1.95 1.95

1,000.00

-998.05

0.2%

668.18

2,000.00

-1,331.82

33.41%

68.30

250.00

-181.70

27.32%

736.48

2,250.00

-1,513.52

32.73%

7,000.00

10,000.00

-3,000.00

70.0%

4,450.00

1,000.00

3,450.00

445.0%

4,450.00

1,000.00

3,450.00

445.0%

430,193.93

722,305.00

-292,111.07

59.56%

430,193.93

722,305.00

-292,111.07

59.56%

Total 4074.0 · LITL Educational Programs 4075.0 · Summit Series Program

Total 4075.0 · Summit Series Program 4080.0 · Scholarship Income

Total 4080.0 · Scholarship Income 4090 · Assn Interest Income 4090.1 · LAIF 4090.3 · Money Market Total 4090 · Assn Interest Income 4093 · Public Entity Data Collection P 4095 · Misc Other Income 4095.1 · Website Job Postings Total 4095 · Misc Other Income Total Income Gross Profit

Page 4 of 11

2022 CAJPA ON-BOARDING MANUAL

64

December 31, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

01/10/22 Accrual Basis

Preliminary Profit & Loss Budget vs. Actual January through December 2021 Jan - Dec 21

Budget

$ Over Budget

% of Budget

Expense 6100 · Fall Conference Expense 6110 · Printing and Materials 6100.35 · Tickets/Trifolds/Session HO

100.00

6100.55 · Postage & Shipping

70.32

6100.60 · Printing/Design of Programs

4,775.00

6100.65 · Registration Brochure/Logo Des. 6100.70 · FC-Signage

450.00 266.44

6100.80 · Supplies- Badges, Ribbons, Etc. 6100.30 · Hotel Keys

1,296.74 0.00

Total 6110 · Printing and Materials

6,958.50

6113 · Exhibitor Expense

525.00

6116 · Audio/Visual

11,714.59

6118 · Social Functions/F&B 6118.40 · FC-Food & Beverage/Tips-Other 6118.20 · FC-Decorations and Centerpieces 6118.80 · FC-Music/Entertainment

0.00 487.82 0.00

Total 6118 · Social Functions/F&B

487.82

6120 · Administrative/Operations 6158 · Staff Travel

400.90

Total 6120 · Administrative/Operations

400.90

6163 · Speaker Fees/Travel Costs 6163.20 · Speaker Honorarium

1,500.00

6163 · Speaker Fees/Travel Costs - Other Total 6163 · Speaker Fees/Travel Costs

0.00 1,500.00

6165 · Board & Committee Expense

361.81

6167 · Fall Conference Golf Tournament 6167.80 · Tournament Exp/Green Fees

0.00

6167.40 · Insurance

162.00

6167.50 · Prizes/Gifts

0.00

Total 6167 · Fall Conference Golf Tournament 6100 · Fall Conference Expense - Other Total 6100 · Fall Conference Expense

162.00 2,000.00

233,655.00

-231,655.00

0.86%

24,110.62

233,655.00

-209,544.38

10.32%

7,500.00

2,500.00

5,000.00

300.0%

8,019.95

2,500.00

5,519.95

320.8%

6175 · Legislative Action Day Expense 6175.40 · Program materials & Regis exp

519.95

6175 · Legislative Action Day Expense - Other Total 6175 · Legislative Action Day Expense 6178 · Finance & Tech Workshop 6178.60 · FT-Program mat & Regis exp 6178 · Finance & Tech Workshop - Other Total 6178 · Finance & Tech Workshop

300.00 0.00

7,500.00

-7,500.00

0.0%

300.00

7,500.00

-7,200.00

4.0%

0.00

250.00

-250.00

0.0%

0.00

250.00

-250.00

0.0% 0.0%

6180 · Other Workshops and Training 6180.10 · LITL Programs Total 6180 · Other Workshops and Training 6181 · Summit Series 6181.30 · SS-Board Governance Training

0.00

5,000.00

-5,000.00

6181.40 · SS-Pool ProfessionalsTraining

0.00

101,380.00

-101,380.00

0.0%

0.00

106,380.00

-106,380.00

0.0%

Total 6181 · Summit Series

Page 5 of 11

65

2022 CAJPA ON-BOARDING MANUAL

December 31, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

01/10/22 Accrual Basis

Preliminary Profit & Loss Budget vs. Actual January through December 2021 Jan - Dec 21

Budget

$ Over Budget

% of Budget

6185 · Accreditation Program 6185.20 · Accreditation Consultant-Mtgs

18,000.00

1,800.00

16,200.00

1,000.0%

6185.50 · Accreditation Program Manager

12,000.00

12,000.00

0.00

100.0%

6185.40 · Accreditation Cons - Studies

89,786.25

112,500.00

-22,713.75

79.81%

4,768.09

2,000.00

2,768.09

238.41%

213.78

600.00

-386.22

35.63%

126,658.12

128,900.00

-2,241.88

98.26%

6185.60 · Certificates/Framing 6185.80 · ACCR-Postage 6185 · Accreditation Program - Other Total 6185 · Accreditation Program

1,890.00

6193 · Accounting 6193.20 · Annual Financial Audit

13,624.75

10,000.00

3,624.75

136.25%

6193.40 · Year End Tax

0.00

25.00

-25.00

0.0%

6193.60 · Tax Preparation

0.00

3,500.00

-3,500.00

0.0%

6193.70 · Business Filings

0.00

20.00

-20.00

0.0%

13,624.75

13,545.00

79.75

100.59%

252.19%

Total 6193 · Accounting 6345 · Bank Service Charge A42 · Checking Account

755.00

B49 · Credit Card Processing Fees

20,174.99

8,000.00

12,174.99

6345 · Bank Service Charge - Other

0.00

75.00

-75.00

0.0%

20,929.99

8,075.00

12,854.99

259.2%

15,058.40

500.00

14,558.40

3,011.68%

15,058.40

500.00

14,558.40

3,011.68%

15,058.40

500.00

14,558.40

3,011.68%

0.00

50.00

-50.00

0.0%

0.00

50.00

-50.00

0.0%

0.00

1,500.00

-1,500.00

0.0%

1,180.34

1,250.00

-69.66

94.43%

1,408.98

2,750.00

-1,341.02

51.24%

1,811.84

250.00

1,561.84

724.74%

1,811.84

250.00

1,561.84

724.74%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

500.00

-500.00

0.0%

0.00

250.00

-250.00

0.0%

0.00

250.00

-250.00

0.0%

18,279.22

5,300.00

12,979.22

344.89%

Total 6345 · Bank Service Charge 6200 · Meetings 6290 · Other Meetings 6297 · Strategic Planning 6297.60 · F&B, Facility, Travel Total 6297 · Strategic Planning Total 6290 · Other Meetings 6210 · Accreditation Commitee Meetings 6210.20 · AC-Copies & Postage Total 6210 · Accreditation Commitee Meetings 6220 · Board of Directors Meetings 6220.20 · Board Member Travel 6220.60 · BOD-Food & Beverage 6220 · Board of Directors Meetings - Other Total 6220 · Board of Directors Meetings

228.64

6240 · Finance Committee 6240.60 · FIN-Food & Beverage Total 6240 · Finance Committee 6250 · Legislative Commitee Meetings 6250.40 · LC-Food & Beverage Total 6250 · Legislative Commitee Meetings 6260.0 · LITL Committee Meetings 6260.40 · JR-Food & Beverage Total 6260.0 · LITL Committee Meetings 6270 · Prof Dev Committee Meetings 6270.40 · EC-Food & Beverage Total 6270 · Prof Dev Committee Meetings 6280 · Technology Committee 6280.10 · TC-Food & Beverage Total 6280 · Technology Committee Total 6200 · Meetings 6320 · Assn Insurance Page 6 of 11

2022 CAJPA ON-BOARDING MANUAL

66

December 31, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

01/10/22 Accrual Basis

Preliminary Profit & Loss Budget vs. Actual January through December 2021 Jan - Dec 21

6320.10 · Liability and E&O

Budget

$ Over Budget

% of Budget

12,977.07

12,000.00

977.07

108.14%

12,977.07

12,000.00

977.07

108.14%

6330.60 · Attorney Fees

3,699.00

2,000.00

1,699.00

184.95%

6330.20 · Amicus Briefs

0.00

8,000.00

-8,000.00

0.0%

3,699.00

10,000.00

-6,301.00

36.99%

3,310.00

3,500.00

-190.00

94.57%

11,834.00

11,500.00

334.00

102.9%

20,144.00

15,000.00

5,144.00

134.29%

Total 6320 · Assn Insurance 6330.00 · Legal Expenses

Total 6330.00 · Legal Expenses 6340 · Dues & Memberships 6340.30 · CA Coalition on Workers Comp 6340.20 · AGRIP 6340.10 · CA Public Private Alliance Total 6340 · Dues & Memberships

5,000.00

6350 · Office Supplies 6350.40 · Office Supplies-Misc.

0.00

100.00

-100.00

0.0%

862.65

750.00

112.65

115.02%

862.65

850.00

12.65

101.49%

6370.90 · Administrative

134.67

200.00

-65.33

67.34%

Total 6370 · Postage & Delivery

134.67

200.00

-65.33

67.34%

326.19

250.00

76.19

130.48%

330.59

250.00

80.59

132.24%

240,996.00

241,000.00

-4.00

100.0%

6350.60 · Records Storage Total 6350 · Office Supplies 6370 · Postage & Delivery

6380 · Printing & Reproduction 6380.80 · Stationery Supplies 6380.60 · Misc. Printing & Reproduction Total 6380 · Printing & Reproduction

4.40

6390 · Professional Fees 6390.10 · Association Management 6390.40 · Legislative Advocacy 6390.42 · FPPC Filings 6390.44 · Expenses 6390.46 · Retainer Total 6390.40 · Legislative Advocacy Total 6390 · Professional Fees 6420 · Telephone

0.00

150.00

-150.00

0.0%

462.60

1,000.00

-537.40

46.26%

84,996.00

85,000.00

-4.00

100.0%

85,458.60

86,150.00

-691.40

99.2%

326,454.60

327,150.00

-695.40

99.79%

555.84

1,200.00

-644.16

46.32%

450.00

500.00

-50.00

90.0%

450.00

500.00

-50.00

90.0%

6430 · Travel Expense 6430.50 · PARMA Travel & Marketing Total 6430 · Travel Expense 6440 · Website 6440.10 · Domain Fee 6440.70 · Software & Licensing Total 6440 · Website Total Expense Net Ordinary Income

95.00

20.00

75.00

475.0%

9,338.59

9,000.00

338.59

103.76%

9,433.59

9,020.00

413.59

104.59%

586,964.66

882,275.00

-295,310.34

66.53%

-156,770.73

-159,970.00

3,199.27

98.0%

-159,970.00

4,699.27

97.06%

Other Income/Expense Other Expense 8110 · Previous Years Adjusments Total Other Expense Net Other Income Net Income

-1,500.00 -1,500.00 1,500.00 -155,270.73

Page 7 of 11

67

2022 CAJPA ON-BOARDING MANUAL

December 31, 2021 Financials

01/10/22 Accrual Basis

California Association of Joint Powers Authorities (CAJPA)

Preliminary Profit & Loss by Class January through December 2021

Accreditation Studies

Dues

Fall Conference

Job Posting

Leg. Day

LTL Ed.

PE Data Collection Project

Reunion

Scholarships

Spring (Fin. & Tech.) Unclassified

TOTAL

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

99,762.50

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

99,762.50

4040 · CAJPA Dues Income

0.00

265,600.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

265,600.00

4070 · Fall Conference Income

0.00

0.00

0.00

0.00

0.00

0.00

0.00 27,357.00

0.00

0.00

0.00

27,357.00

4071.00 · Legislative Action Day Income

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

4073.00 · Finance & Tech Spring Training

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

14,116.00

0.00

14,116.00

4074.0 · LITL Educational Programs

0.00

0.00

0.00

0.00

0.00 11,170.00

0.00

0.00

0.00

0.00

0.00

11,170.00

4080.0 · Scholarship Income

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.64

0.00

1.31

1.95

4090 · Assn Interest Income

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

736.48

736.48

4093 · Public Entity Data Collection P

0.00

0.00

0.00

0.00

0.00

0.00

7,000.00

0.00

0.00

0.00

0.00

7,000.00

4095 · Misc Other Income

0.00

0.00

0.00

4,400.00

0.00

0.00

0.00

0.00

0.00

0.00

50.00

4,450.00

99,762.50

265,600.00

0.00

4,400.00

0.00 11,170.00

7,000.00 27,357.00

0.64

14,116.00

787.79

430,193.93

99,762.50

265,600.00

0.00

4,400.00

0.00 11,170.00

7,000.00 27,357.00

0.64

14,116.00

787.79

430,193.93

6100 · Fall Conference Expense

0.00

0.00

9,472.46

0.00

0.00

0.00

0.00 14,638.16

0.00

0.00

0.00

24,110.62

6175 · Legislative Action Day Expense

0.00

0.00

0.00

0.00

8,019.95

0.00

0.00

0.00

0.00

0.00

0.00

8,019.95

6178 · Finance & Tech Workshop

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

300.00

0.00

300.00

126,658.12

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

126,658.12

6193 · Accounting

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

13,624.75

13,624.75

6345 · Bank Service Charge

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

20,929.99

20,929.99

6200 · Meetings

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

18,279.22

18,279.22

6320 · Assn Insurance

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

12,977.07

12,977.07

6330.00 · Legal Expenses

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

3,699.00

3,699.00

6340 · Dues & Memberships

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

20,144.00

20,144.00

6350 · Office Supplies

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

862.65

862.65

6370 · Postage & Delivery

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

134.67

134.67

6380 · Printing & Reproduction

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

330.59

330.59

6390 · Professional Fees

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

326,454.60

326,454.60

6420 · Telephone

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

555.84

555.84

Total Income Gross Profit Expense

6185 · Accreditation Program

Page 8 of 11

2022 CAJPA ON-BOARDING MANUAL

68

December 31, 2021 Financials

01/10/22 Accrual Basis

California Association of Joint Powers Authorities (CAJPA)

Preliminary Profit & Loss by Class January through December 2021

Accreditation Studies

Dues

Fall Conference

Job Posting

Leg. Day

LTL Ed.

PE Data Collection Project

Reunion

Scholarships

Spring (Fin. & Tech.) Unclassified

TOTAL

6430 · Travel Expense

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

450.00

450.00

6440 · Website

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

9,433.59

9,433.59

8,019.95

0.00

0.00 14,638.16

0.00

300.00

427,875.97

586,964.66

-8,019.95 11,170.00

7,000.00 12,718.84

0.64

13,816.00

-427,088.18

-156,770.73

Total Expense Net Ordinary Income

126,658.12

0.00

9,472.46

0.00

-26,895.62

265,600.00

-9,472.46

4,400.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

-1,500.00

0.00

-1,500.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

-1,500.00

0.00

-1,500.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

1,500.00

0.00

1,500.00

-26,895.62

265,600.00

-9,472.46

4,400.00

7,000.00 12,718.84

0.64

15,316.00

-427,088.18

-155,270.73

Other Income/Expense Other Expense 8110 · Previous Years Adjusments Total Other Expense Net Other Income Net Income

-8,019.95 11,170.00

Page 9 of 11

69

2022 CAJPA ON-BOARDING MANUAL

December 31, 2021 Financials

California Association of Joint Powers Authorities (CAJPA)

01/10/22 Accrual Basis

Prepaid Expense

As of December 31, 2021

Type

Date

Num

Memo

Name

Amount

1500 · Prepaid Expenses 1500.1 · Fall Conference Prepaid Exp Bill

09/07/2021 4030

Active Event Technology

General Jour

09/10/2021 2021.31

Lake Tahoe Resort Hotel

General Jour

09/10/2021 2021.31

Speak, Inc.

General Jour

09/10/2021 2021.31

NOPAC Talent

General Jour

09/10/2021 2021.31

Lake Tahoe Golf Course

Bill

09/15/2021 10154

Atipikel

Bill

09/15/2021 10155

Atipikel

Bill

09/15/2021 10156

Atipikel

Bill

09/15/2021 10157

Atipikel

Bill

10/12/2021 20210472

Smith Moore & Associates, Inc.

Bill

11/01/2021 20031

Awards by Kay

General Jour

12/30/2021 2021.46

Smith Moore & Associates, Inc.

General Jour

12/30/2021 2021.46

Smith Moore & Associates, Inc.

2021 Conference - 1000 Custom Badge - Moved to 2022 2021 FC - deposit 9/21-9/24/21 - Event moved to 2022 GL 6118.40 2021 FC - Speaker Mattew Luhn - Event moved to 2022 GL 6163.20 2021 FC - Speaker Dan Walter - Event moved to 2022 GL 6163 2021 FC - deposit Golf Tournment - Event moved to 2022 ( ) p p p p Box - Moved to 2022 2021 Conference - (6100.75) Trail Blazer Tote Bag Moved to 2022 2021 Conference - (6100.75) -Twin Golf Balls-Moved to 2022 2021 Conference - (6100.75) -Poly Multi Pocket Badge Holder-Moved to 2022

General Jour

12/30/2021 2021.46

Smith Moore & Associates, Inc.

Launch - (6100.45) Conference Website / Guidbook Award By Kay Inc. (6100.75) 2022 Fall Conference Napkins 2021 FC - Atipikel - CAJPA 2021 Conference Face Musks - Event moved to 2022 GL 6118.40 2021 FC - Key Cards for Hotel - PLI - Fall Conference Event moved to 2022 2021 FC - Hand Snitizer - Amazon - Event moved to 2022

General Jour

12/30/2021 2021.46

Smith Moore & Associates, Inc.

2021 FC - Golf Prizes - Event moved to 2022

Total 1500.1 · Fall Conference Prepaid Exp

1,000.00 12,000.00 26,000.00 7,500.00 5,000.00 643.73 4,605.21 771.54 2,984.70 2,800.00 1,313.81 1,410.95 3,559.04 212.00 519.59 70,320.57

1500 · Prepaid Expenses - Other Bill

08/09/2019 20190389

Smith Moore & Associates, Inc.

Bill

04/01/2021 1020-100001 YourMembership.com

Bill

10/26/2021 9695

Bill

11/09/2021 378173988

General Jour

11/30/2021 2021.40

General Jour

11/30/2021 2021.41

Courtyard by Marriott (6178.80) deposit rescheduled Spring Workshop April 2020 YourMembership (6440.70 ) renew YM services 1/01/223/31/22

California Coalition on Workers' Comp {v( 6340.30) dues renewal 1/01/22-12/31/22 (6320.10) Safe Pak - New Business (Premium) 10/0110/01/22 Great American Insurance Group (v) Exp Affinity Nonprofits Insurance Insurance Policy 1/01/22 -9/30/22 Affinity Nonprofits Insurance Exp Aon Association Services (Devision) Insurance E&O New Business - 9/30/21-9/30/22 Aon Association Services (Devision)

Total 1500 · Prepaid Expenses - Other

1,500.00 1,430.34 3,310.00 604.00 2,834.28 8,167.50 17,846.12

Total 1500 · Prepaid Expenses

88,166.69

TOTAL

88,166.69

Page 10 of 11

2022 CAJPA ON-BOARDING MANUAL

70

December 31, 2021 Financials

CAJPA YM Accounts Receivable December 2021

Date Number Balance GL Code/Item Name 10/13/2021 200005870 1,000.00 FALL CONFERENCE - 2021:Sponsor 4070.5 1,000.00

Last Name Schwartz, CSSC

Organization Offices of Noah S. A. Schwartz at Ringler

4/2/2021

200005179

598.00 Finance & Technology:F&T Seminar-4073.1 598.00

Farrales

Judicial Council of California

12/16/2021

200005927

100.00 Job Posting-4095.1 100.00

Omaque

Superior Court of California, County of Alameda

8/17/2021 9/9/2021 9/16/2021 12/16/2021

200005722 200005822 200005836 200005930

Schwartz, CSSC Lane Ross Daniel

Offices of Noah S. A. Schwartz at Ringler san mateo county schools insurance group Keenan Schools Insurance Group

12/16/2021

200005928

Wilson

Ametros Financial

10.00 10.00 10.00 10.00 40.00

LITL Program-Reg-4074.1.

LITL Program-Reg-4074.1.

LITL Program-Reg-4074.1.

LITL Program-Reg-4074.1.

2,000.00 LITL Program-Sponsor-4074.2.

2,000.00

3,738.00 Total YM Accounts Receivable

71

2022 CAJPA ON-BOARDING MANUAL

2022 CAJPA ON-BOARDING MANUAL

72

Board Roster

73

Officers President & AGRiP Rep. ‐ 2 year terms Vice President ‐ 2 year terms Past President ‐ 2 year terms Treasurer ‐ 1 year terms Secretary ‐ 1 year terms Director Director & CWC Rep. Director Director

First Name Gina Craig Andy John Janet Marinda Martin Scott Rose

Last Name Dean Schweikhard Sells Stenerson Selby, ARM Griese Brady Schimke Burcina

Agency PRISM SMCSIG ACWA JPIA Self‐Insured Schools of California (SISC) North Bay Schools Insurance Authority California Joint Powers Risk Management Authority Schools Insurance Authority Golden State Risk Management Authority Redwood Empire Schools Insurance Group (RESIG)

Email Address gdean@csac‐eia.org cschweikhard@smcsig.org asells@acwajpia.com jostenerson@kern.org janets@nbsia.org marinda@cjprma.org mbrady@sia‐jpa.org sschimke@gsrma.org rburcina@resig.org

Phone Number (916) 850‐7300 (650) 365‐9180 (916) 786‐5742 (661) 636‐4710 (707) 428‐1830 x 136 (925) 290‐1315 (916) 364‐1281 (530) 934‐5633 (707) 836‐0779 x 104

Committee Chairs ‐ no term limits Accreditation Finance LITL Technology Legislative Legal Affairs Professional Development Communications

Kimberly Puneet Marinda Bill Robin Mike Craig Lois

Dennis Behl Griese Scribner Flint Pott Schweikhard Gormley

Alameda County Schools Insurance Group (ACSIG) PRISM California Joint Powers Risk Management Authority BETA Healthcare Group ACWA JPIA PRISM SMCSIG Schools Excess Liability Fund

kdennis@acsig.com pbehl@prismrisk.gov

(925) 225‐1030 x24 (916) 850‐7300 (925) 290‐1315 (916) 207‐8626 (916) 763‐4900

2022 CAJPA ON-BOARDING MANUAL

bill.scribner@betahg.com rflint@acwajpia.com mpott@csac‐eia.org cschweikhard@smcsig.org lois@selfjpa.org

(650) 365‐9180 (916) 553‐3203

CAJPA 2021 - 2023 Strategic Plan

2021-2023 CAJPA Strategic Plan Goal 1: Ensure short and long term financial transparency and stability Objectives: Identify additional revenue opportunities to diversity CAJPA's income and reduce dependency on annual conference Explore partnerships and collaborative opportunities that provide cost‐effective benefits and future our mission *Continue to build Pooling Academy in partnership with AGRiP and NLC Risk *Support legislative coalitions on issues of concern such as CCWC and ; identify others as presented *Continue to seek financial support for the Tort Reform Data Project to offset project costs with the goal of fully funding the project Expand CAJPA's professional development offerings to different formats to increase participation and enhance revenues.

Establish standards for financial operations *Provide annual financial report for 2020 with highlights and concerns on CAJPA's long term fiscal stability *Provide a proposed annual budget for the Board's review by the November board meeting for comments; in December for final approval

Responsible Party

Timeline

Treasurer, Executive Director, Staff

Ongoing

Staff, Board of Directors Executive Director, Administrative Director

Ongoing Dec‐21

Legislative Committee, Legislative Advocate, Executive Director

Ongoing

Board of Directors, Executive Director

Mar‐21

Professional Development Committee, Staff Treasurer, Executive Director, Accountant

Mar‐21 Feb‐21

Executive Director, Administrative Director, Accountant Treasurer, Executive Director, Accountant

November, December

*Provide monthly financial statements with budget notes on any red flags or abnormalities Treasurer, Executive Director, Administrative Director, Accountant *Work closely with the Treasurer to monitor CAJPA's cash flow, short‐ and long‐term fiscal stability Executive Director, Administrative Director, Accountant *Ensure annual audit is completed Executive Director, Administrative Director, Accountant

Monthly January, April, July, November/December Apr‐21

Goal 2: Champion the value of public agency risk sharing pools in California Objectives:

Responsible Party

Timeline

Administrative Director, Staff

Bi‐monthly

Administrative Director, Staff Administrative Director, Communications Director Administrative Director, Communications Director Executive Director, Communications Committee Legislative Committee, Communications Committee, Staff, Legislative Advocate Communications Committee, Staff

Weekly Ongoing Launch ‐ January 2021 Sep‐21 Ongoing Mar‐21

Support efforts of the Communications Committee including agenda development, minutes, packets and ensure the development of a final strategic communications plan Proactively communicate with members on all of CAJPA's programs, events and special projects to spark increased engagement and participation *Utilize Linked‐in and Facebooks as CAJPA social media tools Launch CAJPA's new website and keep it updated Update the AGRiP/CAJPA PR Toolkit Continue to brand CAJPA as the authoritative voice of public risk sharing pools Develop marketing plan for CAJPA scholarship program

Goal 3: Support successful public risk sharing through education and training Responsible Party Objectives: Continually evaluate members' needs and leverage membership data to deliver exceptional core services Administrative Director, Staff

2022 CAJPA ON-BOARDING MANUAL

Timeline

Ongoing

74

CAJPA 2021 - 2023 Strategic Plan

Capitalize on opportunities to collaborate with members, partners and stakeholders in delivery exceptional education, advocacy and accreditation services Evaluate technology platforms to expand education and training services Continue work on the CAJPA/AGRiP Pooling Academy Continue to work on Summit Series with goal to offer virtual governance series (including taping of sessions to provide on demand via website as member benefit) and Current CEO program Oversee and deliver a successful annual conference (in‐person, virtual or hybrid) *Develop criteria to evaluate success of annual conference (attendance, revenues, exhibitors, etc.)

Board of Directors, Committees, Staff, Legislative Advocate Professional Development Committee, Staff Administrative Director, Executive Director

Ongoing Mar‐21 Ongoing

Professional Development Committee, Staff

Ongoing

Professional Development Committee, Staff

Sep‐21

Administrative Director, Staff

Prepare, present and implement annual member recruitment and retention campaigns Respond to member inquiries within one business day Develop messages to communicate the value of CAJPA as not only an annual conference but advocacy, accreditation and professional development trainings

Administrative Director, Staff Staff

Aug‐21 Ongoing

Communications Committee, Staff

Apr‐21

Goal 4: Be the influential voice for California's public risk sharing pools Objectives:

Responsible Party

Timeline

Represent public risk sharing pools' interests in California legislative and regularly arenas

Board of Directors, Legislative Committee, Staff, Legislative Advocate

Ongoing

Develop relationships with policymakers, state agencies and stakeholders and participate in coalitions that educate and advocate on behalf of public risk sharing pools Board of Directors, Legislative Committee, Staff, Legislative Advocate Provide regular updates and educate CAJPA members on legislative and regulatory developments to ensure timely awareness Legislative Committee, Legislative Advocate, Staff Continue to expand CAJPA's grassroots advocacy Legislative Committee, Legislative Advocate, Staff *Host a successful Legislative Action Day (either in‐person or virtual and local) Legislative Committee, Legislative Advocate, Staff *Utilize Voters' Voice to generate letters of support or opposition of key bills Legislative Committee, Legislative Advocate, Staff *Build out the legislative data project Administrative Director, Staff, Legislative Committee *Develop key messages and effective legislative leave back packets Legislative Committee, Legislative Advocate, Staff Work with Board, Legislative Committee and consultants to identify strategies on possible tort reform efforts

Goal 5: Maintain operational efficiency and effectiveness Objectives: Finalize policies and procedures manual including all committees and ensure annual review moving forward Support CAJPA committees as pre‐determined by Board on an annual basis Establish ongoing process to evaluate AMC and set up annual review of scope to ensure its current and adequate resources are provided

Establish associate partnership program to retain financial support of CAJPA from vendors *Develop annual sponsorship opportunities *Develop specific conference sponsorship opportunities and exhibitor program Develop and implement volunteer leadership onboarding program *Prepare written onboarding procedures and supporting documentation *Schedule onboarding volunteer training after the September board elections for any new leader Provide board packet one week prior to meeting including update on strategic plan and annual operating plan

75

Ongoing Ongoing Ongoing March‐21 Ongoing January‐21 March‐21 Ongoing

Responsible Party

Timeline

Administrative Director, Staff Administrative Director, Staff

Feb‐21 Ongoing

Executive Director

July‐21

Staff, Professional Development Committee Staff, Professional Development Committee Staff, Professional Development Committee Executive Director Administrative Director, Staff

January‐21 January‐21 January‐21 August‐21 August‐21

Administrative Director, Staff

November‐21

Administrative Director, Staff

Ongoing

2022 CAJPA ON-BOARDING MANUAL

2022 CAJPA ON-BOARDING MANUAL

76

2022 Budget

CAJPA 2022 Budget Worksheet

10:26 AM 10/11/21 Accrual Basis

2018

2019

2020

2021

Budget

Budget

Budget

Budget

2022 Proposed Budget

Ordinary Income/Expense Income 4010.00 · Accreditation Studies

117,000.00

76,000.00

125,000.00

116,500.00

125,000.00

4040.3 · JPA Member Dues

47,000.00

58,392.00

60,000.00

120,000.00

192,000.00

4040.4 · Associate Member Dues

62,000.00

85,600.00

85,500.00

60,000.00

152,500.00

2,250.00

5,133.00

6,000.00

4,000.00

8,000.00

111,250.00

149,125.00

151,500.00

184,000.00

352,500.00

111,250.00

149,125.00

151,500.00

184,000.00

352,500.00

257,000.00

227,750.00

262,000.00

159,120.00

214,500.00

14,000.00

17,500.00

16,875.00

16,000.00

16,000.00

7,500.00

8,000.00

10,000.00

10,000.00

10,000.00

4070.4 · Exhibitor Income

134,600.00

134,600.00

141,600.00

85,035.00

134,200.00

4070.5 · Sponsorships

180,000.00

187,500.00

187,500.00

110,400.00

155,000.00

617,975.00

380,555.00

529,700.00

4040 · CAJPA Dues Income 4040.1 · Current Year Dues

4040.5 · Affiliate Member Dues Total 4040.1 · Current Year Dues Total 4040 · CAJPA Dues Income 4070 · Fall Conference Income 4070.1 · Conference Registration Fees 4070.2 · Golf Registration Fees 4070.3 · Golf sponsorships

4070.9 · Room Credits Total 4070 · Fall Conference Income

4,500.00 593,100.00

579,850.00

0.00

4071.00 · Legislative Action Day Income 4071.1 · LAD-Registration Fees

0.00

4071.2 · LAD-Sponsorships Total 4071.00 · Legislative Action Day Income

500.00

0.00

500.00

0.00

4073.00 · Finance & Tech Spring Training 4073.1 · FT-Registration Fees

17,500.00

17,500.00

14,000.00

7,000.00

14,000.00

4073.2 · FT-Sponsorships

10,000.00

10,000.00

7,500.00

3,500.00

1,000.00

27,500.00

27,500.00

21,500.00

10,500.00

15,000.00

Total 4073.00 · Finance & Tech Spring Training 4074.0 · LITL Educational Programs 4074.1 · Registration Fees Total 4074.0 · LITL Educational Programs

3,500.00

3,000.00

3,500.00

1,500.00

3,500.00

3,500.00

3,000.00

3,500.00

1,500.00

3,500.00

4076 · Pooling Today Income 4076.1 · Registration

0.00

4076.2 · Sponsorships

0.00

Total 4076 · Pooling Today Income

0.00

4075.0 · Summit Series Program 4075.1 · SS-Current CEO Training

25,000.00

25,000.00

35,000.00

10,000.00

4075.3 · SS-Board Governance Training

25,000.00

10,000.00

10,000.00

5,000.00

5,000.00

50,000.00

35,000.00

45,000.00

15,000.00

15,000.00

1,000.00

820.00

Total 4075.0 · Summit Series Program

10,000.00

4080.0 · Scholarship Income 4080.1 · Raffle Ticket Sales

1,800.00

900.00

1,000.00

4080.3 · Other Scholarship Income

2,000.00

2,000.00

1,000.00

5.00

20.00

2,905.00

2,020.00

4080.4 · SCH-Interest Income Total 4080.0 · Scholarship Income

77

3,800.00

2022 CAJPA ON-BOARDING MANUAL

700.00 3.00 1,000.00

1,523.00

2022 Budget

CAJPA 2022 Budget Worksheet

10:26 AM 10/11/21 Accrual Basis 4090 · Assn Interest Income 4090.1 · LAIF 4090.3 · Money Market Total 4090 · Assn Interest Income

3,500.00

4,000.00

12,000.00

2,000.00

250.00

250.00

700.00

250.00

80.00

3,750.00

4,250.00

12,700.00

2,250.00

880.00

400,000.00

10,000.00

0.00

3,500.00

1,000.00

4,000.00

4093 · Public Entity Data Collection P

800.00

4095 · Misc Other Income 4095.1 · Website Job Postings

2,500.00

3,000.00

4095.3 · Misc. Income

0.00

Total 4095 · Misc Other Income

0.00

2,500.00

3,000.00

3,500.00

1,000.00

4,000.00

912,400.00

881,130.00

1,382,695.00

722,305.00

1,047,103.00

912,400.00

881,130.00

1,382,695.00

722,305.00

1,047,103.00

4999.1 · Affiniscape Refunds

0.00

Total Income Gross Profit Expense *Uncategorized Expenses 6100 · Fall Conference Expense 6170 · Prior Year Confernce Adjustment

0.00

6110 · Printing and Materials 6100.35 · Tickets/Trifolds/Session HO

1,500.00

2,500.00

3,000.00

2,800.00

6100.45 · Mobile App.

4,500.00

4,500.00

6,000.00

6,000.00

6100.55 · Postage & Shipping

500.00

500.00

750.00

750.00

6100.60 · Printing/Design of Programs

7,500.00

7,500.00

4,500.00

5,000.00

6100.65 · Registration Brochure/Logo Des.

2,000.00

2,000.00

2,000.00

2,000.00

600.00

3,800.00

1,000.00

1,500.00

6100.70 · FC-Signage 6100.80 · Supplies- Badges, Ribbons, Etc.

600.00

1,500.00

500.00

500.00

6100.75 · Sponsored Attendee Giveaways

28,000.00

35,000.00

40,000.00

32,000.00

6100.30 · Hotel Keys

0.00

Total 6110 · Printing and Materials

45,200.00

57,300.00

57,750.00

50,550.00

6113 · Exhibitor Expense

15,750.00

15,750.00

14,950.00

13,450.00

6116 · Audio/Visual

36,000.00

38,500.00

39,000.00

39,000.00

120,000.00

132,620.00

132,675.00

93,800.00

7,500.00

4,500.00

3,000.00

2,000.00

12,000.00

12,000.00

15,000.00

3,000.00

5,000.00

8,500.00

10,000.00

10,000.00

200.00

200.00

200.00

200.00

144,700.00

157,820.00

160,875.00

109,000.00

500.00

8,500.00

16,000.00

12,000.00

3,000.00

2,500.00

2,500.00

2,500.00

6118 · Social Functions/F&B 6118.40 · FC-Food & Beverage/Tips-Other 6118.20 · FC-Decorations and Centerpieces 6118.80 · FC-Music/Entertainment 6118.60 · FC-Meeting space/breakouts 6118 · Social Functions/F&B - Other Total 6118 · Social Functions/F&B 6120 · Administrative/Operations 6123 · Attendance Tracking / CPE 6127 · FC-Credit Card Processing Fees 6129 · Event Cancellation Insurance

3,500.00

6133 · Grand Prize Drawing

4,000.00

4,000.00

4,000.00

3,500.00

6141 · Misc. Supplies/ Gifts/ Awards

1,000.00

1,000.00

1,000.00

1,000.00

6144 · Photographer

1,500.00

1,500.00

1,500.00

0.00

5,000.00

4,000.00

8,500.00

8,500.00

15,000.00

21,500.00

33,500.00

31,000.00

6152 · Scholarship Program Donation 6158 · Staff Travel

0.00

6159 · Room Credits

0.00

Total 6120 · Administrative/Operations

2022 CAJPA ON-BOARDING MANUAL

78

2022 Budget

CAJPA 2022 Budget Worksheet

10:26 AM 10/11/21 Accrual Basis 6163 · Speaker Fees/Travel Costs 6163.20 · Speaker Honorarium

50,000.00

50,000.00

50,000.00

6163.60 · Speaker Travel

4,500.00

4,500.00

5,500.00

40,000.00 5,500.00

6163.40 · Speaker Gifts

2,000.00

2,000.00

2,000.00

2,000.00

56,500.00

56,500.00

57,500.00

47,500.00

2,630.00

3,630.00

13,000.00

17,500.00

17,500.00

17,500.00

7,600.00

7,600.00

5,000.00

5,000.00

700.00

700.00

600.00

200.00

1,300.00

1,800.00

1,500.00

1,500.00

900.00

1,500.00

1,250.00

1,600.00

23,500.00

29,100.00

25,850.00

6163 · Speaker Fees/Travel Costs - Other Total 6163 · Speaker Fees/Travel Costs 6165 · Board & Committee Expense

0.00 1,500.00

6167 · Fall Conference Golf Tournament 6167.80 · Tournament Exp/Green Fees 6167.30 · Food/beverge (Golf) 6167.40 · Insurance 6167.50 · Prizes/Gifts 6167.10 · Awards Reception 6167.60 · Signage Total 6167 · Fall Conference Golf Tournament

0.00

0.00

6100 · Fall Conference Expense - Other Total 6100 · Fall Conference Expense

25,800.00 233,655.00

1.00

233,655.00

317,801.00

339,280.00

380,100.00

389,425.00

2,200.00

2,000.00

1,750.00

500.00

2,200.00

1,500.00

2,600.00

1,500.00

50.00

2,550.00

2,500.00

0.00

4,400.00

3,550.00

6,900.00

2,500.00

2,000.00

2,000.00

2,000.00

7,000.00

500.00

1,000.00

500.00

3,000.00

1,500.00

1,000.00

1,000.00

20,000.00

20,000.00

15,000.00

6175 · Legislative Action Day Expense 6130.60 · Program printing & production 6175.40 · Program materials & Regis exp 6170.60 · Food and Rental

0.00

6175 · Legislative Action Day Expense - Other Total 6175 · Legislative Action Day Expense 6178 · Finance & Tech Workshop 6178.20 · FT-Audio/Visual 6178.40 · FT-Program printing prod 6178.60 · FT-Program mat & Regis exp 6178.80 · FT-Food and Beverage 6178 · Finance & Tech Workshop - Other Total 6178 · Finance & Tech Workshop

500.00 25,000.00

24,500.00

24,000.00

3,000.00

10,500.00 7,500.00

0.00

7,500.00

15,000.00

6180 · Other Workshops and Training 6180.10 · LITL Programs Total 6180 · Other Workshops and Training

1,750.00

1,000.00

3,500.00

250.00

2,500.00

1,750.00

1,000.00

3,500.00

250.00

2,500.00

6182 · Pooling Today 6182.10 · Platform/Productions 6182.20 · Keynote Speakers 6182.30 · Launch-Design/Emcee 6182.40 · Sponsorship Expenses 6182 · Pooling Today - Other Total 6182 · Pooling Today

0.00

6181 · Summit Series 6181.10 · SS-Current CEO Training

35,000.00

6181.30 · SS-Board Governance Training

10,000.00

5,000.00

2,500.00

138,300.00

101,380.00

104,000.00

106,380.00

106,501.00

6181.40 · SS-Pool ProfessionalsTraining 6181 · Summit Series - Other Total 6181 · Summit Series

79

205,000.00

90,000.00

0.00

205,000.00

90,000.00

183,300.00

2022 CAJPA ON-BOARDING MANUAL

0.00

1.00

2022 Budget

CAJPA 2022 Budget Worksheet

10:26 AM 10/11/21 Accrual Basis 6185 · Accreditation Program 6185.20 · Accreditation Consultant-Mtgs

6,500.00

5,000.00

7,000.00

1,800.00

5,400.00

6185.50 · Accreditation Program Manager

12,000.00

12,000.00

12,000.00

12,000.00

12,000.00

105,000.00

68,400.00

120,000.00

112,500.00

118,000.00

2,000.00

2,000.00

2,500.00

2,000.00

2,000.00

500.00

600.00

600.00

6185.40 · Accreditation Cons - Studies

Direc

6185.70 · Printing-Manual & Certificates 6185.60 · Certificates/Framing 6185.80 · ACCR-Postage

450.00

600.00

6185 · Accreditation Program - Other

450.00

250.00

126,400.00

88,250.00

142,000.00

128,900.00

138,000.00

10,500.00

10,000.00

10,000.00

10,000.00

10,000.00

10.00

10.00

25.00

25.00

10.00

3,000.00

3,500.00

3,500.00

3,500.00

3,500.00

Total 6185 · Accreditation Program

0.00

6193 · Accounting 6193.20 · Annual Financial Audit 6193.40 · Year End Tax 6193.60 · Tax Preparation 6193.70 · Business Filings Total 6193 · Accounting

20.00

20.00

20.00

20.00

20.00

13,530.00

13,530.00

13,545.00

13,545.00

13,530.00

18,000.00

18,000.00

19,000.00

8,000.00

18,000.00

6345 · Bank Service Charge A42 · Checking Account

700.00

B49 · Credit Card Processing Fees 6345 · Bank Service Charge - Other Total 6345 · Bank Service Charge

75.00

75.00

75.00

75.00

0.00

18,075.00

18,075.00

19,075.00

8,075.00

18,700.00

16,000.00

500.00

16,000.00

6200 · Meetings 6290 · Other Meetings 6297 · Strategic Planning 6297.20 · Facilitators

0.00

6297.60 · F&B, Facility, Travel

0.00

6297 · Strategic Planning - Other Total 6297 · Strategic Planning Total 6290 · Other Meetings

12,500.00

20,000.00

0.00

12,500.00

20,000.00

16,000.00

500.00

16,000.00

12,500.00

20,000.00

16,000.00

500.00

16,000.00

500.00

50.00

1,000.00

1,000.00

1,400.00

1,000.00

1,000.00

2,100.00

50.00

4,400.00

2,500.00

1,500.00

2,500.00

6210 · Accreditation Commitee Meetings 6210.20 · AC-Copies & Postage 6210.50 · AC-Food & Beverage 6210 · Accreditation Commitee Meetings - Other Total 6210 · Accreditation Commitee Meetings

500.00 1,400.00

200.00

2,500.00

6220 · Board of Directors Meetings 6220.20 · Board Member Travel

1,500.00

2,000.00

6220.40 · BOD-Copies & Postage

100.00

100.00

6220.60 · BOD-Food & Beverage

750.00

750.00

2,500.00

1,250.00

2,500.00

2,350.00

2,850.00

5,000.00

2,750.00

5,000.00

750.00

500.00

750.00

250.00

750.00

0.00

6220 · Board of Directors Meetings - Other Total 6220 · Board of Directors Meetings

0.00

6240 · Finance Committee 6240.60 · FIN-Food & Beverage 6240 · Finance Committee - Other Total 6240 · Finance Committee

50.00 800.00

2022 CAJPA ON-BOARDING MANUAL

0.00 500.00

750.00

250.00

750.00

80

2022 Budget

CAJPA 2022 Budget Worksheet

10:26 AM 10/11/21 Accrual Basis 6250 · Legislative Commitee Meetings 6250.60 · LC-Member Travel Expense

0.00

6250.40 · LC-Food & Beverage

1,000.00

750.00

750.00

500.00

1,000.00

1,000.00

750.00

750.00

500.00

1,000.00

1,000.00

1,000.00

500.00

500.00

1,000.00

1,000.00

500.00

500.00

500.00

600.00

500.00

500.00

500.00

500.00

6250.20 · LC-Copies & Postage

0.00

Total 6250 · Legislative Commitee Meetings 6260.0 · LITL Committee Meetings 6260.40 · JR-Food & Beverage Total 6260.0 · LITL Committee Meetings 6270 · Prof Dev Committee Meetings 6270.40 · EC-Food & Beverage 6270 · Prof Dev Committee Meetings - Other Total 6270 · Prof Dev Committee Meetings

650.00 650.00

500.00

600.00

1,300.00

0.00

6280 · Technology Committee 6280.10 · TC-Food & Beverage

1,000.00

500.00

750.00

250.00

750.00

Total 6280 · Technology Committee

1,000.00

500.00

750.00

250.00

750.00

20,150.00

27,200.00

26,650.00

5,300.00

28,900.00

13,000.00

13,000.00

10,000.00

12,000.00

12,500.00

10,000.00

12,000.00

12,500.00

Total 6200 · Meetings 6320 · Assn Insurance 6320.10 · Liability and E&O 6320 · Assn Insurance - Other Total 6320 · Assn Insurance

0.00 13,000.00

13,000.00

0.00

6330.00 · Legal Expenses 6330.60 · Attorney Fees

2,500.00

2,500.00

2,000.00

2,000.00

2,000.00

6330.20 · Amicus Briefs

10,000.00

5,000.00

8,000.00

8,000.00

6,000.00

12,500.00

7,500.00

10,000.00

10,000.00

8,000.00

Total 6330.00 · Legal Expenses 6340 · Dues & Memberships 6340.30 · CA Coalition on Workers Comp

3,500.00

3,500.00

3,500.00

3,500.00

3,500.00

6340.20 · AGRIP

7,000.00

7,000.00

11,500.00

11,500.00

12,000.00

10,500.00

10,500.00

21,000.00

15,000.00

15,500.00

6350.40 · Office Supplies-Misc.

100.00

100.00

100.00

100.00

6350.80 · Volunteer Recognition/Gifts

500.00 550.00

750.00

750.00

900.00

470.00

1,150.00

850.00

850.00

1,000.00

B25 · Overnight Mail

175.00

100.00

6370.90 · Administrative

225.00

300.00

200.00

200.00

200.00

6340.10 · CA Public Private Alliance Total 6340 · Dues & Memberships

6,000.00

0.00

6350 · Office Supplies

6350.60 · Records Storage 6350 · Office Supplies - Other Total 6350 · Office Supplies

450.00

0.00

20.00

0.00

6370 · Postage & Delivery

6370 · Postage & Delivery - Other Total 6370 · Postage & Delivery

0.00 400.00

400.00

0.00 200.00

200.00

200.00

6380 · Printing & Reproduction 6380.80 · Stationery Supplies

250.00

500.00

6380.60 · Misc. Printing & Reproduction

500.00

500.00

250.00

250.00

750.00

1,000.00

250.00

250.00

Total 6380 · Printing & Reproduction

0.00

6390 · Professional Fees 6390.60 · Branding Consultant

81

7,500.00

2022 CAJPA ON-BOARDING MANUAL

0.00

2022 Budget

CAJPA 2022 Budget Worksheet

10:26 AM 10/11/21 Accrual Basis 6390.10 · Association Management

179,400.00

185,000.00

254,250.00

241,000.00

247,200.00

6390.40 · Legislative Advocacy 6390.42 · FPPC Filings 6390.44 · Expenses 6390.46 · Retainer Total 6390.40 · Legislative Advocacy Total 6390 · Professional Fees

150.00

150.00

150.00

150.00

150.00

1,000.00

1,000.00

1,000.00

1,000.00

400.00

62,000.00

75,000.00

75,000.00

85,000.00

85,000.00

63,150.00

76,150.00

76,150.00

86,150.00

85,550.00

250,050.00

261,150.00

330,400.00

327,150.00

332,750.00

1,000.00

1,000.00

6410 · Scholarship Expenses 6410.40 · Scholarships 6410 · Scholarship Expenses - Other Total 6410 · Scholarship Expenses

1,000.00

6420 · Telephone

2,500.00

1,000.00

0.00

0.00

1,000.00

1,000.00 1,500.00

1,200.00

1,000.00

6430 · Travel Expense 6430.60 · Misc. Travel & Lodging 6430.50 · PARMA Travel & Marketing Total 6430 · Travel Expense

750.00

750.00

500.00

2,750.00

2,750.00

2,250.00

500.00

2,250.00

500.00

3,500.00

3,500.00

2,750.00

500.00

2,750.00

6440 · Website 6440.10 · Domain Fee

20.00

20.00

20.00

20.00

20.00

6440.70 · Software & Licensing

9,000.00

9,000.00

9,000.00

9,000.00

9,200.00

6440.50 · Monthly Hosting

1,500.00

1,000.00

0.00

15,000.00

0.00

6440.40 · Maintenance

0.00

6440 · Website - Other Total 6440 · Website

10,520.00

25,020.00

9,020.00

9,020.00

9,220.00

15,000.00

2,500.00

300,000.00

0.00

0.00

0.00

6500 · P.E. Data Collection Project 6500.01 · Consultant Fees 6500 · P.E. Data Collection Project - Other Total 6500 · P.E. Data Collection Project

15,000.00

2,500.00

300,000.00

Total Expense

1,073,775.00

971,925.00

1,495,115.00

882,275.00

1,027,102.00

0.00

Net Ordinary Income

-161,375.00

-90,795.00

-112,420.00

-159,970.00

20,001.00

Other Income/Expense Other Expense 8110 · Previous Years Adjusments

0.00

Total Other Expense

0.00

Net Other Income Net Income

0.00 -161,375.00

-90,795.00

2022 CAJPA ON-BOARDING MANUAL

-112,420.00

-159,970.00

20,001.00

82

83

2022 CAJPA ON-BOARDING MANUAL

CAJPA Staff & Responsibilities

CAJPA Staff Responsibilities

Catherine Smith (Executive Director): casmith@cajpa.org / (916) 996-4345 • Nominating Committee Lead* o Board Elections • Annual Budget Lead • Strategic Plan Lead • Summit Series – Board Governance Lead • Legislative Committee Lead • Communications Committee Lead

Carmen Berry (Administrative Director): cberry@cajpa.org / (916) 231-2139 • Board of Directors Meeting Lead* • Professional Development Committee Lead* • Legal Affairs Committee Lead* • Accreditation Program Lead • VoterVoice • Invoice Coding/Check Runs • Accreditation Committee Lead • Annual Budget Support • Strategic Plan Support • Weekly Email Oversight • Annual Audit Oversight • Scholarship Program Oversight • Program Oversight o Finance & Technology Spring Workshop o Legislative Action Day o LITL Program o Annual Conference o Summit Series o Pooling Academy o Annual Meeting Melissa Feltz (Coordinator): mfeltz@cajpa.org / (916) 231-2139 • LITL Committee Lead* • Finance Committee Lead* • Technology Committee Lead* • Finance & Technology Spring Workshop Lead • LITL Program Lead • PD Committee Support • Board Meeting Support • Accreditation Committee Support* • Communications Committee Support* • Legislative Action Day Lead • Annual Conference Exhibitor/Sponsor Lead • Membership Renewal Process Lead • Accreditation Program Support o Secure presenters for approved studies o Collect final studies to be posted • Legislative Committee Support 2022 CAJPA ON-BOARDING MANUAL

84

CAJPA Staff & Responsibilities

Dani Dejeu (Assistant): ddejeu@cajpa.org / (916) 231-2139 • CAJPA Program Registration o Finance & Technology Spring Workshop o Legislative Action Day o LITL Program o Annual Conference o Summit Series o Pooling Academy o Annual Meeting • Meeting Minutes o Board o PD Committee o Legislative Committee o Finance Committee o Technology Committee o LITL Committee o Accreditation Committee o Communications Committee Manage info@cajpa.org emails YM Dashboard Membership Renewals and Reports Support Creating Invoices Job Posting Invoices/Payments Accreditation Program Support o Application approval o Check processing o Updating spreadsheet o Mailing certificates MAMS (Teri Anticevich/Marisa Anticevich/Beth Ramirez) Teri: teri@cajpa.org / (951) 780-7997 • Annual Conference o Budget/Program/Site Selection/Exhibitor Sponsor Sales Launch (Audie Whitt/David Garrison): Audie: • Website Updates • Emails • Job Postings • Communications Committee Support • Posting Accreditation Studies • Graphic Design Drive (Justin Lewis): • Legislative Data Portal • IT Support

85

2022 CAJPA ON-BOARDING MANUAL

CAJPA Staff & Responsibilities

Accounting (Najib Ghafari): nghafari@cajpa.org / (916) 231-2139 • Check Runs • Monthly Financials • Annual Budget • Open A/R • Annual Audit • Check Processing *Calendar/website updates, marketing emails, Doodle polls and packet preparation is managed (or delegated) by the Committee lead

2022 CAJPA ON-BOARDING MANUAL

86

87

2022 CAJPA ON-BOARDING MANUAL

BOARD OF DIRECTORS ON-BOARDING MANUAL

2022 2022 CAJPA ON-BOARDING MANUAL

88