ST ANDREW’S FIRST AID FINANCIAL STATEMENTS 31 MARCH 2012 SC006750
48 Milton Street Glasgow G4 0HR
ST ANDREW’S FIRST AID
CONTENTS
TRUSTEE REPORT STATEMENT OF RESPONSIBILITIES AUDITOR’S REPORT
PAGE
1-7 8 9 - 10
STATEMENT OF FINANCIAL ACTIVITES
11
BALANCE SHEET
12
CASHFLOW STATEMENT
13
NOTES TO THE ACCOUNTS
14-23
ST ANDREW’S FIRST AID
TRUSTEES’ REPORT
1
St Andrew’s Ambulance Association trades as St Andrews’s First Aid and was established to provide the people of Scotland with a first aid service throughout the country and generally to promote the instruction in and carrying out of works for the relief of suffering of the sick and injured in peace or war. STRUCTURE, GOVERNANCE AND MANAGEMENT St Andrew’s First Aid was founded in 1882, originally to teach first aid, provide an ambulance service and teach home nursing and hygiene, and is governed by a Royal Charter. The Trustees comprise the Board of the organisation and are responsible for the sole and entire management of the organisation. Although St Andrew’s First Aid is required to and does operate in accordance with its Royal Charter, full recognition is taken and given to the laws of the land as decreed in Acts of Parliament. The Board’s role is to oversee the proper management and development of the organisation according to its aims and objectives, to ensure that the organisation conforms to prevailing legislation and regulation, and to make decisions on the key strategic issues it faces. The Board meets four times a year. In addition, a number of committees, accountable to the Board, meet regularly: • • • •
The Finance and General Purposes Committee; The Medical and First Aid Committee; The Constitutional Affairs Committee, and The Salaries and Conditions of Service Committee.
The CEO and Senior Management Team are responsible for designing policies and procedures to support the strategies authorised by the Board, as well as managing the daily operations of the organisation and this is co-ordinated from National Headquarters. The Management Team comprises the Head of Finance and IT, Training Director, Marketing and Communications Manager and Corps Development Manager. CHARITY INFORMATION Registered Charity: Trading as:
St Andrew’s Ambulance Association St Andrew’s First Aid
Charity Number:
SC006750
Principal Office:
48 Milton Street Glasgow G4 0HR
Professional Advisors are: Principal Bankers RBS Glasgow City Branch 10 Gordon Street Glasgow G1 3PL
Law Agents Burness Solicitors 120 Bothwell Street Glasgow G2 7JL
Auditors Scott-Moncrieff 25 Bothwell Street Glasgow G2 6NL
Stockbrokers Speirs and Jeffrey Limited 36 Renfield Street Glasgow G2 1NA
ST ANDREW’S FIRST AID
TRUSTEES’ REPORT
2
Trustees of St Andrew’s First Aid for the year 1 April 2011 to 31 March 2012: Ms Josephine Berry (from 3 August 2011) Mr Robert Burns MBE Mr Rudy Crawford MBE BSc (Hons) MB ChB FRCS (Glasg) FCEM Mr Alastair Deakin CA Mr Thomas Donaldson Mr Derek Ellery (from 15 June 2011) Ms Joan Forrest DPE MA (Ed) Professor David Hamblen CBE PhD FRCS Dr Cathy Johnman MPH PGCAP MBChB MFPH MFSRHC DipFMS Mrs Jacqui Semple Mr Methven Simpson Miss Lindsay Taylor BEd DPE (from 14 December 2011) Mr George Watt MBE Trustees who left during the year to 31 March 2012: Dr A Douglas Bremner MBChB ARCPath DCH DObstRCOG TD VRSM QHS DL (until 5 December 2011) Mr Ian Campbell (from 15 June 2011 until 13 January 2012) Ms Denise King (from 15 June 2011 until 6 January 2012) Sadly, during the year the organisation’s Commandant in Chief, Dr. Douglas Bremner, died suddenly at his home. Dr. Bremner's contribution to St Andrew’s was immense and he will be missed by all his friends and colleagues in the organisation. Presidency of St Andrew’s First Aid His Grace, the Duke of Buccleuch was appointed President at the Annual General Meeting on 2nd July 2008 and remains in situ. OBJECTIVES AND ACTIVITIES The objects and purposes of St Andrew’s First Aid are: 1. The instruction of persons in rendering first aid in case of accident or sudden illness. 2. To encourage links with other voluntary organisations within the community, so that common cause might usefully be made with such organisations, in appropriate circumstances. 3. To co-operate fully with all sections of the community in the manufacture and distribution, by sales or otherwise, of appropriate appliances and materials so as to ensure an adequate availability of such supplies for the community. 4. To encourage and organise the formation of voluntary personnel into a recognised Corps for the instruction and practice of the principles of first aid, and to further the objects and purposes of St Andrew’s Ambulance Association. 5. To recognise the attainment of proficiency by the formal issue of certificates or such other awards as may from time to time be instituted by the organisation, to persons who have attended classes of the organisation and who have thereafter passed an examination approved by the organisation. In addition to the first aid training, co-ordination and organisation of St Andrew’s First Aid’s voluntary work provided at the National Headquarters, the objectives are also carried out at a local level through 6 Area Executive Committees and some 78 Companies of the St Andrew’s Ambulance Corps. Provision is also made to encourage the involvement of children in suitable activities as members of Cadet Corps Sections or Badger Sets. These objects and purposes are carried out in the following way.
ST ANDREW’S FIRST AID
TRUSTEES’ REPORT
3
Training and other commercial activities
2011/12 was a very challenging year in many respects. Not only did we have demanding budget targets to achieve but we also had to consolidate our commercial training business by centralising all booking, invoicing and personnel appointments within National Headquarters. To facilitate this we had to make major changes to our Training Management System to cope with the change. This was achieved successfully and our commercial clients who previously enjoyed local assistance from our offices throughout Scotland have appeared to be very satisfied with the new arrangements and excellent service provided. Trading conditions proved to be very difficult as not only was the country in economic difficulties but the organisation was still running with the individual business plans of the Area Executive Committees up to the festive break. Fortunately, once these business plans were realigned, adjusting course timetables better to reflect demand, we noticed bookings throughout the country start to rise rapidly. This eventually resulted in us meeting overall sales targets which was a huge success considering the poor start we experienced in the first two quarters of the financial year. A national team of Trainers were also employed, and deployed in each of our training centres, which helped to reduce our dependence on the availability of temporary training personnel. The new Trainers have gelled well as a team and we expect to reap the rewards in future from this very motivated group. Next year will see us introduce a new Training Management System (TMS) which will replace our current system known as STAATIS. The new TMS will work seamlessly alongside our CRM and Sage programs and will offer us greater functionality, accurate and more meaningful reporting and allow for real-time online bookings. During the year we have introduced a new shopping cart to our website which is more user friendly and we’ve added a wider range of consumables and equipment which are available to purchase online. We have seen a steady increase in the number of sales from our online shopping facility which although not yet a significant amount, is encouraging.
Corps Development There were significant staff changes in 2011 which amounted to a complete overhaul of the work of the department. To begin with, the title of the department was changed from Corps Support to Corps Development, reflecting the Board’s desire to invest in high quality volunteer management practice. A new manager was appointed to oversee and the post of Corps (volunteer) Development Officer created to support each of our six Area Executive Committees. Thereafter, the Corps Development Department carried out a health check audit to identify the key issues in each Executive area, for example, the number of volunteers; the number of Officers; the levels of training and number of Trainers required. This assisted with the prioritisation of training and provision of support for volunteers. In January 2012, the Medical and First Aid Committee agreed a three year strategy and Operating Plan to take forward the tasks required to ensure that St Andrew’s First Aid develops and sustains high quality volunteer activity in support of its charitable objectives. One issue identified at an early stage was that the Corps Database was seriously out of date. A major exercise took place to bring our membership records up to date, in preparation for a new volunteer database to be installed in 2012/13. During the data cleanse the team tested an Exit interview process. The data gathered from this will inform the development of a retention strategy. In considering how to retain and motivate volunteers to be more active, we wish to make sure that as many as possible have the opportunity to take up leadership roles. A succession plan was rolled out
ST ANDREW’S FIRST AID TRUSTEES’ REPORT
4
from December 2011 with the aim of developing an increased pool of skilled Duty and Communication Officers. During the year, we also piloted very successfully a new volunteer leadership course, completed by 16 volunteers. An Emergency Planning Group was established to support the organisation to meet the requirements of the Scottish Ambulance Service Memorandum of Understanding. The Youth Conference was very successful and well attended. Revised Terms of Reference for the Youth Development Group, and a member role description, helped the group to develop a youth plan for 2012-13. A Corps Development Officer was appointed as liaison to the group.
Marketing, communications and fundraising It has been a busy and challenging year for the small marketing and fundraising team within St Andrew’s First Aid. Much of the first part of the year was occupied with internal communications, in particular a series of meetings with Area Executive Committees to explain the major structural changes to St Andrew’s First Aid. In October, we launched a major new campaign to raise awareness of the benefits of first aid. It commenced with an advertising and PR campaign which delivered excellent viewing figures and coverage in virtually all of the Scottish press. The campaign was based on the light hearted theme of being a ‘hero’ through knowledge of basic first aid, and was planned to ‘jump start’ an awareness strategy to associate St Andrew’s First Aid much more strongly with this issue in the public mind. Shortly afterwards, we held our first volunteer awards night at Glasgow’s Grand Central Hotel, with a capacity attendance and an evening enjoyed by all. In December work commenced on developing a new website to better reflect the status of St Andrew’s First Aid and prepare for the creation of our new commercial division. The new website is now operational and the new design presents St Andrew’s First Aid as a forward thinking organisation with an emphasis on clarity of design and information wherever possible. Also in December 2011 the Board agreed marketing and fundraising strategies for the organisation. The marketing strategy is focused on keeping St Andrew’s First Aid competitive in an increasingly crowded market and will achieve this by combining three key marketing strategies: • Differentiation: about marketing our unique history. • Niche: as a Scotland only charity, we can occupy a market niche compared to other organisations which provide first aid as part of a much broader and more complex service offering. • Awareness: we aim not just to be well known, but also to ‘own’ the issue of first aid in the public mind. Traditionally, St Andrew’s First Aid has relied on revenue from commercial activities to support its charitable activities. Very little income has been generated from external fundraising sources, and our efforts in this field have been sporadic at best. The new fundraising strategy proposes to grow six main income streams over the next few years, which include: legacies, grant giving trusts, general donations and community fundraising, high net worth individuals, committed giving, and events. Moving forward, the tone adopted for all marketing and fundraising initiatives will be positive, practical and empowering – ‘St Andrew’s First Aid makes a real difference in Scotland’. Campaigns and partnerships Last year St Andrew’s First Aid set up a partnership with Scottish Sports Futures (SSF), a charity that works with young people aged 12 – 21, using basketball as a hook to get children from some of the more deprived areas of Scotland involved in sports and to get across general health messages. One
ST ANDREW’S FIRST AID TRUSTEES’ REPORT
5
of the main initiatives we are involved in is Jump2it, an exciting education through sport programme which is focused on providing young people aged 10-12 with healthy citizenship messages along with an introduction to basketball and the benefits of an active lifestyle. During the past year 285 St Andrew’s First Aid mini first aid sessions have been delivered to 3,094 pupils. These first aid modules consist of a nosebleed module, a sprained ankle module and a fainting module and each was delivered by SSF qualified coaches. As well as receiving information during the coaching sessions, the children also received mini first aid cards in their goodie bags at the tournament stage. These cards helped to reiterate the first aid messages that the participants learned at the coaching stage. Also during the year a video was produced about the Jump2it programme which was presented at a cross party group at the Scottish Parliament in February, which included the partnership with St Andrew’s First Aid and showed the primary school children receiving first aid tuition.
Planned future activity Future development of St Andrew’s First Aid will include the following: •
The start-up of our new Commercial Trading Subsidiary, trading under the name of St Andrew’s First Aid Training and Supplies Ltd from 1st April 2012.
•
The purchase and upgrade of new premises in Edinburgh.
•
The next year will see us introduce a new Training Management System (TMS) which will replace our current system which has been in use for many years now. The new TMS will work seamlessly alongside our CRM and Sage systems and will offer us greater functionality, accurate and meaningful reporting and allow for real-time online bookings.
•
A thorough review of our Volunteer management policies and practices, involving Volunteers themselves in the process through a series of working groups.
•
A series of fundraising and PR events to raise the profile of St Andrew’s First Aid, notably the first ever Scottish First Aid Week in November 2012.
•
Further investment in financial and management reporting systems.
•
Introduction of a new Volunteer uniform.
Trustee recruitment and training The organisation’s Trustees must ensure that the charity is administered effectively and is able to account for its activities and outcomes, both to the Office of the Scottish Charity Regulator and to the public. The Trustees recognise the best practice recommendations set down by the Charity Regulator. The number of Trustees on the Board has now been reduced to a maximum of 18. The majority of Trustees are selected according to their skills and knowledge and we are in the process of recruiting further Trustees to ensure that the Board is made up of complementary skill sets, such as finance, marketing, business and medical. There are six places available on the Board for representatives from each of the Area Executive Committees. During the year courses were delivered to Trustees covering various disciplines such as law and finance in relation to the running of the charity.
ST ANDREW’S FIRST AID TRUSTEES’ REPORT
6
Strategy The accounting function has now been centralised at NHQ and with the centralisation of the treasury function, this will bring a great improvement on governance of the charity’s funds. The Commercial Trading Subsidiary began trading on 1st April 2012, with all profits to be gifted back to the charity to enable St Andrew’s First Aid to continue its charitable activities. It is anticipated that the subsidiary will produce substantially improved revenues by professionalising our approach to trading in the market for first aid workplace training and supplies. A Managing Director has been recruited to run the trading subsidiary.
Financial review The Charities Accounts (Scotland) Regulations 2006 require St Andrew’s First Aid to prepare financial accounts incorporating income, expenditure, assets and liabilities relating to all facets of the charity. The accounts of the organisation show an operational deficit for the year of £420,587 (2011: £259,011 deficit) after adjusting for realised losses on investment disposals of £20,942 (2011: £9,019 gain). The operational deficit is further adjusted by unrealised gains on investments of £14,621 (2011: £89,579 gain) which results in a net deficit transfer to reserves of £426,908 (2011: £160,413 deficit).
Significant financial activities There was an investment of £250,000 from the charity onto the shares of the trading subsidiary as a start-up capital fund. Stock to the value of £13,496 was also transferred for commercial activities. Post year end the purchase of new premises in Edinburgh will cost £415,000 with the further upgrade of the offices and training areas costing approximately £350,000.
Reserves policy The Association has carried out an assessment of the resources required to ensure continuity of our charitable operations. It has been concluded that a general reserve requirement of at least twelve (12) months’ operating expenditure would be appropriate. This equates to a requirement for other charitable funds of approximately £2,508,738. As at 31 March 2012 other charitable funds (General Fund) totalled £4,708,978.
Investment policy The policy of the Association is to seek a balance between income and capital appreciation, subject to a medium degree of risk.
Major risks As part of the recruitment process all applicants, voluntary or employees, are required to provide a satisfactory Disclosure Certificate. Under the requirements of Protection of Children Scotland Act 2003 and Care of Vulnerable Adults Act, all Volunteers are required to provide an Enhanced Disclosure Certificate. All potential members are also required to complete a Corps Application Form and a Declaration of Convictions form. The Corps Development department carries out risk assessments where required and checks the qualifications and suitability of potential members.
ST ANDREW’S FIRST AID TRUSTEES’ REPORT
7
A risk register is held which shows the major business and operational risks which could arise. These are attended to whenever necessary and are regularly examined in order to establish systems and to enable regular reports to be produced so that all necessary steps can be taken to reduce these risks.
Connected bodies Whilst St Andrew’s First Aid has understandable links with the British Red Cross Society and St John Ambulance, it is not connected either directly or indirectly with any other organisation. Auditors A resolution to reappoint Scott-Moncrieff as the charitable organisation’s auditors will be put to the Annual General Meeting. Mr Rudy Crawford MBE BSc (Hons) MB ChB FRCS (Glasg) FCEM Chairman of the Board of Trustees
Mr Alastair Deakin C.A. Vice Chairman of the Board of Trustees
Dated :
Dated:
`
ST ANDREW’S FIRST AID
STATEMENT OF RESPONSIBILITIES
8
STATEMENT OF RESPONSIBILITIES OF THE MEMBERS OF THE BOARD IN RESPECT OF THE ACCOUNTS The Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 require the members of the Board to submit accounts for each year which are properly prepared and give a true and fair view of the state of affairs of St Andrew’s First Aid and of its results for that period. In preparing these accounts, the members of the Board are required to: 1. Select suitable accounting policies and then apply them consistently 2. Make judgements and estimates that are responsible and prudent 3. Prepare the accounts on the going concern basis The above noted legislation also requires the members of the Board to be responsible for keeping proper accounting records which disclose with reasonable accuracy at any time, the financial position of the organisation and to enable them to ensure that the accounts comply with the legislation. They are responsible for safeguarding the assets of the organisation and hence for taking steps for the prevention of fraud and other irregularities.
ST ANDREW’S FIRST AID
AUDITOR’S REPORT
9
INDEPENDENT AUDITORS’ REPORT TO THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2012 We have audited the financial statements of St Andrews Ambulance Association for the year ended 31 March 2012 which comprise the Statement of Financial Activities, Balance Sheet, Cash Flow Statement and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Respective responsibilities of trustees and auditors As explained more fully in the Trustees’ Responsibilities Statement set out on page 8, the trustees are responsible for the preparation of the financial statements which give a true and fair view. We have been appointed as auditor under section 44 (1) (c) of the Charities and Trustee Investment (Scotland) Act 2005 and report in accordance with regulations made under that Act. Our responsibility is to audit and express an opinion on the financial statements in accordance with applicable law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Board’s (APB’s) Ethical Standards for Auditors. Scope of the audit of the financial statements An audit involves obtaining evidence about the amounts and disclosures in the financial statements sufficient to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or error. This includes an assessment of: whether the accounting policies are appropriate to the charity’s circumstances and have been consistently applied and adequately disclosed; the reasonableness of significant accounting estimates made by the trustees; and the overall presentation of the financial statements. In addition we read all the financial and non-financial information in the trustees’ report to identify material inconsistencies with the audited financial statements. If we become aware of any apparent material misstatements or inconsistencies we consider the implications for our report. Opinion on financial statements In our opinion the financial statements: • give a true and fair view of the state of the charity’s affairs as at 31 March 2012 and of its incoming resources and application of resources, for the year then ended; • have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and • have been prepared in accordance with the Charities and Trustee Investment (Scotland) Act 2005 and regulation 8 of the Charities Accounts (Scotland) Regulations 2006 (as amended)
ST ANDREW’S FIRST AID
AUDITOR’S REPORT
10
Matters on which we are required to report by exception We have nothing to report in respect of the following matters where the Charities Accounts (Scotland) Regulations 2006 (as amended) requires us to report to you if, in our opinion: • the information given in the Trustees’ report is inconsistent in any material respect with the financial statements; or • proper accounting records have not been kept; or • the financial statements are not in agreement with the accounting records and returns; or • we have not received all the information and explanations we require for our audit.
Scott-Moncrieff Statutory Auditor Chartered Accountants Eligible to act as an auditor in terms of Section 1212 of the Companies Act 2006 25 Bothwell Street Glasgow G2 6NL
2012
ST ANDREW'S FIRST AID STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2012
Note
General Fund 2012 £
Unrestricted Property Volunteer Maintenance Development Modernisation Reserve Fund Fund 2012 2012 2012 £ £
Incoming Resources Incoming resources from generated funds: Donations & Legacies 91,736 Activities for generating funds: Fundraising 3,672 Investment income 6 69,350 Total Incoming resources from generating funds: 164,758 Activities in furtherance of charity objectives: Class Fees 3 1,393,470 Stores 4 78,263 Corps Support 5 446,270 Incoming resources from 1,918,003 charitable activities Other income 5,390 Total incoming resources
11
Restricted Capital Fund 2012 £
Donation 2012 £
Revaluation Reserve 2012 £
Total Funds 2012 £
Total Funds 2011 £
-
-
-
-
-
-
91,736
43,949
-
-
-
-
-
-
3,672 69,350
8,597 84,181
-
-
-
-
-
-
164,758
136,727
-
-
-
-
-
-
1,393,470 78,263 446,270 1,918,003
1,360,203 67,749 393,874 1,821,826
-
-
-
-
-
-
5,390
47,302
-
-
-
-
-
-
2,088,151
2,005,855
4,715
-
-
-
-
-
-
4,715
-
4,713 9,428
-
-
-
-
-
-
4,713 9,428
5,521 5,521
1,163,609 39,913 820,559 2,024,081 207,634
9,435 9,436 9,436 28,307 -
35,261 35,261 35,261 105,783 -
42,910 42,910 42,910 128,730 -
633 633 634 1,900 -
2,875 2,875 -
-
1,251,848 128,153 911,675 2,291,676 207,634
1,092,950 112,397 864,144 2,069,491 189,854
2,241,143
28,307
105,783
128,730
1,900
2,875
-
2,508,738
2,264,866
((1,900))
((2,875))
-
2,088,151
Resources expended: Costs of generating funds: Fundraising costs Investment management costs Charitable activities: Class expenses Stores Expenses Corps Support Governance costs
3 4 5 10 8
Total resources expended Net incoming/(outgoing) resources before transfers
( ) (152,992)
((28,307))
((105,783))
((128,730))
Gross transfers between funds
(286,330)
(54,870)
150,000
200,000
Net income/expenditure before revaluation and investment asset disposals
(439,322)
(83,177)
44,217
71,270
Gain/(loss) on revaluations and disposals of investment assets
(6,321)
-
-
44,217
71,270
(1,900)
(2,875)
Net movement in funds
(445,643)
(83,177)
-
(1,900)
-
-
(2,875)
-
(8,800)
(8,800)
(8,800)
((420,587))
-
(420,587)
(6,321) (426,908)
((259,011))
-
(259,011)
98,598 (160,413)
Funds balance brought forward as at 1 April 2011
5,154,621
83,177
-
70,830
74,945
11,500
386,390
5,781,463
5,941,876
Funds balance carried forward as at 31 March 2012
4,708,978
-
44,217
142,100
73,045
8,625
377,590
5,354,555
5,781,463
None of the Association's activities were acquired or discontinued during the above two financial years. The notes on pages 14 to 23 form part of these financial statements.
ST ANDREW'S FIRST AID 12
BALANCE SHEET AS AT 31 MARCH 2012
Notes
2012
2011
£
£
ASSETS Fixed Assets
14
1,717,219
1,737,741
15 16 17
1,861,395 39,115 434,181 1,564,527
2,200,439 50,290 375,781 1,770,275
3,899,218
4,396,785
CURRENT ASSETS
Investments Stock on hand for sale Debtors Bank balances
CREDITORS: Amounts falling due within one year Creditors
18
(261,882)
(353,063)
NET CURRENT ASSETS
3,637,336
4,043,722
NET ASSETS
5,354,555
5,781,463
4,708,978 142,100 44,217 8,625 73,045 377,590
5,154,621 83,177 70,830 11,500 74,945 386,390
5,354,555
5,781,463
REPRESENTED BY:
General Fund Property Maintenance Reserve Modernisation Fund Reserve Volunteer Development Fund Restricted Donation Fund Capital Fund Revaluation Reserve
19 19 19 19 19 19 19
The accounts were approved and autholrised by the Board of Trustees and signed on their behalf by;
Mr Rudy Crawford MBE BSc (Hons) MB ChB FRCS (Glasg) FCEM Chairman of the Board of Trustees
Mr Alastair Deakin C. A. Vice Chairman of the Board of Trustees The notes on pages 14 to 23 form part of these financial statements.
Dated:
Dated:
ST ANDREW'S FIRST AID 13
CASHFLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2012
2012 £
2011 £
(395,755)
(100,156)
69,350
84,191
NET CASH OUTFLOW AFTER RETURNS ON INVESTMENTS
(326,405)
(15,965)
INVESTING ACTIVITIES Purchase of tangible fixed assets Purchase of investments Sale of investments
(212,066) (174,178) 506,901
(1,207,814) (391,788) 1,303,292
Notes
NET CASH OUTFLOW FROM OPERATING ACTIVITIES
20
RETURNS ON INVESTMENTS Interest and dividends received
NET CASH INFLOW/(OUTFLOW) FROM INVESTING ACTIVITIES DECREASE IN CASH AND CASH EQUIVALENTS
21
The notes on pages 14 to 23 form part of these financial statements.
120,657
(296,310)
(205,748)
(312,275)
ST ANDREW’S FIRST AID
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2012
14
1 ACCOUNTING POLICIES Basis of Accounting The accounts have been prepared under the historical cost convention as modified by the revaluation of heritable properties and the restatement of current asset investments at market value, and are in accordance with applicable accounting standards in the United Kingdom, the Statement of Recommended Practice – Accounting and Reporting by Charities (SORP 2005); the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006.
Tangible Fixed Assets The movement in fixed assets is set out in Note 11. Depreciation is provided to write off the cost or valuation of the fixed assets over their expected useful lives. The annual rates used for this purpose are as follows: Heritable Property Leasehold Property Leasehold Improvements Computer Equipment Motor Vehicles & Caravans Plant & Equipment
2% per annum straight line on residual amount Over length of lease 10% per annum straight line on cost 33.3% per annum straight line on cost 10 – 25% per annum reducing balance on cost 10 – 20% per annum straight line on cost
A minimum capitalisation of assets limit has been set at £300 for any single item. All receipts of fixed assets by way of gift, or financed by specific donations, are capitalised and included in the Balance Sheet. The market value of the gifted asset, or the donation received, is credited as income to the Donated Assets Fund. This Fund is reduced over the useful life of the donated assets by charging depreciation in accordance with the fixed asset accounting policy.
Investments Investments are stated in the accounts at market value and income from investments is accounted for in the Statement of Financial Activities on the date on which it is receivable. Gains and losses are recognised in the year in which they arise. All investments held by the Association are listed in the United Kingdom.
Stocks The stock valuation method is First In First Out (FIFO). Allowance is made for obsolescence.
Donations, Legacies and Similar Incoming Resources Donations received in respect of expenditure charged to the Statement of Financial Activities during the year have been included in income. The remainder are deferred and included in income as and when the expenditure is incurred.
Grants Receivable and Local Authority Fees Grants receivable are credited to the Statement of Financial Activities in the year for which they are received.
ST ANDREW’S FIRST AID
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2012
15
Expenditure Apportioning Support expenditure which is common to more than one activity has been apportioned on the basis of note 9. Resources Expended Expenditure is recognised when a liability is incurred. • • • •
Costs of generating funds are those costs incurred in attracting voluntary income and in trading activities that raise funds. Charitable activities include expenditure associated with the provision of first aid cover, first aid training and the supply of first aid consumables. Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.
Fund Accounting • Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity. • Capital (restricted) funds are subject to restrictions on their expenditure imposed by the donor or through the terms of an appeal. • Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.
Governance Costs Management costs relate to costs incurred within the Chief Executive’s Office. Legal costs are directly related to work carried out by the Association’s Solicitor during the year and Employment Law Specialist’s fees, along with various consultancy fees. Contribution to Pension Funds The Association operates a defined contribution pension scheme. Contributions are charged to the income and expenditure account as they become payable in accordance with the rules of the scheme. At 31st March 2012 there was an accrual of £3,536 (2011: £4,100).
2 TAXATION The Association employs the Standard Method of accounting for VAT.
ST ANDREW'S FIRST AID 16
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2012
3
CLASS FEES Class Income Expenditure: Class Fees Support Costs
note
9
Total class expenditure Net profit for year
4
STORES
1,251,848
1,092,950
141,622
267,253
41,357 71,040
Total stores expenditure
128,153
112,397
Net loss for year
(49,890)
(44,648)
CORPS SUPPORT
2012 £ 446,270
2011 £ 393,874
Net loss for year
INTEREST AND DIVIDENDS RECEIVED
Dividends Interest
OTHER INCOME Royalties Received Miscellaneous Income
8
315,914 777,036
51,364 76,789
Total corps support costs
7
412,580 839,268
2011 £ 67,749
Duty Revenue Expenditure: Duty Expenses Support Costs
6
2011 £ 1,360,203
2012 £ 78,263
Sales Expenditure: Purchases Support Costs
5
2012 £ 1,393,470
GOVERNANCE COSTS
Audit and Accountancy fees Legal and Professional Fees Management costs
9
9
291,970 619,705
290,014 574,130
911,675
864,144
(465,405)
(470,270)
2012 £
2011 £
38,698 30,652
58,233 25,948
69,350
84,181
2012 £ 148 5,242
2011 £ 610 46,692
5,390
47,302
2012
2011
£ 20,412 92,728 94,494
£ 23,134 67,067 99,653
207,634
189,854
ST ANDREW'S FIRST AID 17
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2012
9 ANALYSIS OF SUPPORT COSTS BY ACTIVITY proportionately applied Support Cost
Staff Costs Travel Expenses Miscellaneous Expenses Postage & Stationery Telephone & Fax Marketing Rent & Rates Heat & Light Repairs & Maintenance Cleaning Insurance Youth Development Fund Charges Depreciation
Training
Stores
Public Duties
Total
Training
Stores
Public Duties
Total
2012 £
2012 £
2012 £
2012 £
2011 £
2011 £
2011 £
2011 £
387,184 3,754 11,119 22,011 4,528 75,024 24,855 19,979 50,734 24 608 24,608 47,438 5,222 162,812
40,757 395 794 2,317 477 7,898 1,775 1,427 3,624 1 758 1,758 3,388 550 11,629
387,184 3,754 3,971 22,011 4,529 75,024 8,877 7,136 18,119 8 789 8,789 16,942 5,222 58,147
815,125 7,903 15,884 46,339 9,534 157,946 35,507 28,542 72,477 35 155 35,155 67,768 10,994 232,588
376,784 8,646 17,927 22,002 6,862 41,302 31,294 21,239 38,721 20 032 20,032 27,092 3,579 161,556
39,662 910 1,281 2,317 722 4,347 2,235 1,517 2,766 1 431 1,431 1,935 377 11,540
376,784 8,646 6,400 22,002 6,862 41,302 11,176 7,585 13,828 7 153 7,153 9,676 1,438 3,579 57,699
793,230 18,202 25,608 46,321 14,446 86,951 44,705 30,341 55,315 28 616 28,616 38,703 1,438 7,535 230,795
839,268
76,789
619,705
1,535,762
777,036
71,040
574,130
1,422,206
(From note 1) Stores Administration Costs Accomodation Costs Youth Development
5% 5% 0%
Training Public Duties Notes 47.5% 47.5% 70% 25% 0% 100%
1 2 3
Note 1 1 2 1 1 1 2 2 2 2 2 3 1 2
ST ANDREW'S FIRST AID 18
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2012
10
ANALYSIS OF EXPENDITURE BY ACTIVITY Directly applied Note
Training 2012 £
Stock Purchased Class Fees Equipment Duty Expenses Honoraria Donations Miscellaneous Expenses Support Costs 9
Stores Public Duties 2012 £
2012 £
Total
Training
2012 £
2011 £
Stores Public Duties 2011 £
2011 £
Total 2011 £
412,580 839,268
51,364 76,789
252,749 2,370 7,048 29,803 619,705
51,364 412,580 252,749 2,370 7,048 29,803 1,535,762
315,914 777,036
41,357 71,040
3,876 244,177 4,149 3,557 34,255 574,130
41,357 315,914 3,876 244,177 4,149 3,557 34,255 1,422,206
1,251,848
128,153
911,675
2,291,676
1,092,950
112,397
864,144
2,069,491
ST ANDREW'S FIRST AID 19
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2012
11
DEFICIT FOR THE YEAR The deficit for the year is stated after charging: Depreciation of tangible fixed assets Auditors remuneration for audit services Auditors remuneration for non audit services
12
2012 £ 232,588 17,113 5,400
2011 £ 230,792 23,000 -
2012 £ 694,608 61,047 47,216 11,402 5,567
2011 £ 662,490 59,178 53,208 15,925 2,429
819,840
793,230
STAFF COSTS
Wages and Salaries Social Security Costs Pension Costs Life Assurance Temporary Staff
The average number of staff employed by the Association during the financial year was 36 (2011: 31). There are no employees with emoluments above £60,000. The Trustees are not remunerated for their services to the board. During the year 4 trustees were reimbursed for travel expenses as outlined in note 13.
13
PAYMENTS MADE TO TRUSTEES DURING THE YEAR TO 31 MARCH 2012
Trustee
Travel & Misc Expenses £
Total Paid £
Burns R
34
34
Crawford R
62
62
Semple J
672
672
Total
768
768
ST ANDREW'S FIRST AID 20
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2012
14
FIXED ASSETS Heritable Property £
Leasehold Improvements Property £ £
Computer Equipment £
Motor Vehicles £
Equipment
Total
£
£
Cost or Valuation As at 1 April 2011 Additions Disposals
474,610 -
400,000 -
1,167,324 3,837 (1,614)
130,474 19,199 (941)
148,456 30,578 -
231,400 158,452 -
2,552,264 212,066 (2,555)
As at 31 March 2012
474,610
400,000
1,169,547
148,732
179,034
389,852
2,761,775
Depreciation As at 1 April 2011 Charge for Year Eliminated on Disposal
(141,749) (9 492) (9,492) -
(114,410) (5 200) (5,200) -
(179,609) (114,185) (114 185) 1,614
(78,148) (37,556) (37 556) 941
(146,920) (8 404) (8,404) -
(153,687) (57 751) (57,751) -
(814,523) (232,588) (232 588) 2,555
As at 31 March 2012
(151,241)
(119,610)
(292,180)
(114,763)
(155,324)
(211,438)
(1,044,556)
Net Book Value As at 31 March 2012 As at 31 March 2011
323,369 332,861
280,390 285,590
877,367 987,715
33,969 52,326
23,710 1,536
178,414 77,713
1,717,219 1,737,741
ST ANDREW'S FIRST AID 21
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2012
15
INVESTMENTS Listed investments are stated in the accounts at market value as follows. Unrestricted General Fund 2012 £
Total Funds 2012 £
2,200,439 174,178 (527,843) 1,846,774 14,621 1,861,395
2,200,439 174,178 (527,843) 1,846,774 14,621 1,861,395
Market Value as at 1 April 2011 Additions at cost Disposals at market value Change in unrealised gains Market Value as at 31 March 2012
The investments held which make up more than 5% of the holding, are: Birmingham Midshire Bonds National Savings Bonds UK Government Treasury Bonds
16
STORES Stores supplies
17
2012 £
2011 £
39,115
50,290
2012 £
2011 £
408,896 25,285
299,501 76,280
434,181
375,781
2012 £
2011 £
DEBTORS
Trade Debtors Other debtors and prepayments
18
547,703 300,000 228,622
CREDITORS (falling due within one year)
Trade Creditors PAYE & NI V.A.T. Accrued Charges and deferred income
25,814 23,775 60,487 151,806
83,235 21,548 56,135 192,145
261,882
353,063
ST ANDREW'S FIRST AID 22
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2012
19
RESERVES Unrestricted General Fund 2012 £ Funds balance brought forward as at 1 April 2011 Incoming resources Outgoing resources Transfers Gain and Losses Funds balance carried forward as at 31 March 2012
Unrestricted Unrestricted Property Volunteer Maintenance Development Reserve Fund 2012 2012 £ £
5,154,621
83,177
2,088,151 (2,241,143) (286,330) (6,321)
(28,307) (54,870) -
4,708,978
-
-
Unrestricted
Restricted
Restricted
Restricted
Modernisation Fund 2012 £
Capital Fund 2012 £
Donation 2012 £
Revaluation Reserve 2012 £
70,830
74,945
11,500
(105,783) 150,000 -
(128,730) 200,000 -
(1,900) -
(2,875) -
44,217
142,100
73,045
8,625
386,390 (8,800) -
377,590
Total Funds 2012 £ 5,781,463 2,088,151 (2,508,738) (6,321)
5,354,555
The unrestricted General Funds are expendable at the discretion of the Trustees in furtherance of the objects of St Andrew's Ambulance Association. The Property Maintenance Reserve is a designated fund for the purposes of upgrading and maintaining the National Headquarters Building at 48 Milton Street, Glasgow G4 0HR. The upgrade was completed during the year and the balance set aside for the purpose taken back into the General Fund. The Volunteer Development Fund was created to provide the required equipment and training for our volunteers and has been used so far for the purchase of defibrillators and leadership training. The Modernisation Fund is a designated fund for the purpose of upgrading systems and processes within the Association. The Restricted Capital Fund represents the proportion of the net book value of the asset funded by a lottery grant. Each year an amount is expended from the fund, representing the movement in the net book value of the restricted asset in the year. The movement on the restricted fund represents the release of depreciation charged for the year on the revalued assets
20
RECONCILIATION OF NET INCOME BEFORE SALE OF ASSETS TO NET CASH FROM OPERATING ACTIVITIES
Net income before sale of investments Loss on sale of fixed asset allocated to operating expenses Depreciation charges Decrease/(Increase) on stores (Increase) in debtors (Decrease)/increase in creditors Interest and dividends received
21
2012 £
2011 £
(420,587) 232,588 11,175 (58,400) (91,181) (69,350)
(259,011) 6,709 230,795 (11,595) (75,546) 92,683 (84,191)
(395,755)
(100,156)
2012 £
2011 £
Change in year £
1,564,527
1,770,275
(205,748)
ANALYSIS OF MOVEMENT IN CASH AND CASH EQUIVALENTS
Cash at bank and in hand
ST ANDREW'S FIRST AID 23
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2012
22
Analysis of Net Assets Between Funds
Volunteer General Modernisation Development Unrestricted Fund Fund £ £ £
Capital Fund £
Fixed Assets Current Assets Current Liabilities
1,266,584 3,704,276 (261,882)
142,100 -
44,217 -
73,045 -
Net Assets
4,708,978
142,100
44,217
73,045
23
Restricted Donation £ -
Revaluation Reserve £
-
377,590 -
1,717,219 3,899,218 (261,882)
8,625
377,590
5,354,555
8625
CONTINGENT LIABILITY During the year ending 31 March 2001, the Association received £95,000 grant funding from the National Lottery Charity Board. This grant is subject to conditions which if breached would require the grant to be repaid in part or in full. The main condition being that the Association cannot sell the asset in question for a period of at least 80 years.
24
CAPITAL COMMITMENTS On 23 November 2011 a formal offer of £415,000 was made for the purchase of a new Edinburgh office. This offer was accepted and the missives were concluded on 17 April 2012.
25
Total £
POST BALANCE SHEET EVENTS On 1 April 2012 the charity transferred its commercial activities to a newly incorporated trading subsidiary, St Andrew Ltd , company number SC415390. On 3 May 2012 £100,000 was ‘St Andrew’ss First Aid Training and Supplies Ltd’, invested in the share capital of the subsidiary company, and a further £150,000 was invested on 18 June 2012.