Privacy Statement for Employees Global Steel Exports Limited of The Boulevard, Blackmoor Lane, Watford, WD18 8YW hold some personal details about you, this document explains why we have that information, how we use, manage and protect that information and your rights relating to that information.
What personal data do we hold?
We currently hold eighteen categories of personal information about you: 1. Name 2. Gender 3. Business email address 4. Personal email address 5. Business telephone number 6. Mobile phone number 7. Bank Account details 8. National Insurance Number 9. Copy of Passport 10. Salary Details 11. Tax Code 12. Home Address 13. Date of Birth 14. Next of Kin 15. Marital Status 16. Vehicle Registration 17. CV 18. Disabilities
Where did we get your data from? You provided us with the personal data we hold and in addition HMRC supply elements.
What is the legal basis and purpose for our holding your personal data? The Personal Data we hold and process is necessary for the performance of the employment Pa ge 1|5 Global Steel Exports, The Boulevard, Blackmoor Lane, Croxley Business Park, Hertfordshire, WD18 8YW. Tel: +44 (0) 1923 658575 658546 Website: www.globalsteelexports.com Registration no: 10517458
contract to which you are party and to enable us to make payments to third parties and fulfil our legal responsibilities, for example with HMRC and Pension company.
What do we do with your personal information?
We use your information to facilitate the following elements of your employment contract: • • • •
Salary Pension NI contributions PAYE
Who else do we give access to your information and why?
To facilitate our business operation, we need to pass personal information between us and our clients, partners and suppliers, this information includes:
Name Business email address Business mobile phone number
Business Partners We also need to share your information with some of our business partners, who process personal information on our behalf, to facilitate the salaries and pension elements of your employment contract, these partners include:
Accountants Pension Company HMRC
What we don’t do with your personal information
We do not use your information for profiling or automated decision making We don’t transfer your information outside of the European Union Pa ge 2|5 Global Steel Exports, The Boulevard, Blackmoor Lane, Croxley Business Park, Hertfordshire, WD18 8YW. Tel: +44 (0) 1923 658575 658546 Website: www.globalsteelexports.com Registration no: 10517458
How do we protect your information?
Storm Technologies head of Storm Group is a Cyber Essentials* and IASME Gold certified company. This means that we have been independently audited to gauge that the Information and Cyber Security policies and controls that are in place meet the requirements of Cyber Essentials and IASME gold status. Storm’s Information Security document is available for you to access at: S:\Operations\General Operations\Policies The personal information we hold has been assessed using a Data Protection Impact Analysis (DPIA). The DPIA is used to measure the potential risk to the personal information we hold relating to your freedoms and rights as individuals and any potential impact, if the information were breached or lost. By carrying out the DPIA Storm have implemented appropriate and proportionate measures to mitigate or lower those risks. * For more information about Cyber Essentials please visit: https://www.gov.uk/government/publications/cyber-essentials-scheme-overview
How long do we keep your personal data?
We will retain your personal information for the duration of your employment with Global Steel Exports and for a further 3 months on the basis of any queries relating to training, work history or payroll that may arise.
What are your personal data rights? If at any point you believe the personal information we hold on you is incorrect, you want us to correct or delete that information, or you no longer want us to hold that information or contact you, you can exercise your rights under the current Data Protection laws. These rights include:
Right of access Right to rectification Pa ge 3|5 Global Steel Exports, The Boulevard, Blackmoor Lane, Croxley Business Park, Hertfordshire, WD18 8YW. Tel: +44 (0) 1923 658575 658546 Website: www.globalsteelexports.com Registration no: 10517458
Right Right Right Right
to to to to
erasure restriction of processing data portability object
Please note, we will not be able to delete information that is required to maintain our business purpose or that is required to facilitate your contract of employment.
For more information about your personal data rights please visit the Information Commissioner Office website at: https://ico.org.uk/for-organisations/data-protectionreform/overview-of-thegdpr/ individuals-rights/
Who do I contact if I have an issue with my personal information that you hold? Please send an email message to Stuart Addis who fulfils the role of Data Protection Officer for Global Steel Exports.
How do I make a complaint about how my personal data is being held or processed? If you wish to raise a complaint on how we handle your personal data, you can contact our Data Protection Officer who will investigate the matter. If you are not satisfied with our response you can complain to the Information Commissioner’s Office (ICO). Their Helpdesk number is 0303 123 1113. I have read and understand this Privacy statement.
Name:
Date: Pa ge 4|5 Global Steel Exports, The Boulevard, Blackmoor Lane, Croxley Business Park, Hertfordshire, WD18 8YW. Tel: +44 (0) 1923 658575 658546 Website: www.globalsteelexports.com Registration no: 10517458
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Pa ge 5|5 Global Steel Exports, The Boulevard, Blackmoor Lane, Croxley Business Park, Hertfordshire, WD18 8YW. Tel: +44 (0) 1923 658575 658546 Website: www.globalsteelexports.com Registration no: 10517458