THINK BIG
WE’LL DO THE REST
www.pika.pl
YOUR INFORMATION IN THE HANDS OF EXPERTS Internet is barely over 20 years old yet it already became an indispensable element of our lives. In today’s world every day we send and receive thousands of images, words and signals. Today information – regardless of its form – is the greatest value. Show that you care... and hand over management of your information to the experts! WE ARE GROWING FOR WE KNOW THE MARKET NEEDS For more than 23 years PIKA shares its knowledge and experience in the area of professional information management. The company, headquartered in Gdańsk, started with traditional archiving of documents in the Pomerania, to become the leader in efficient and innovative information management and documentation flow, a recognized expert and trusted partner of many major businesses from different segments of the market.
WE KNOW WHAT MAKES US SPECIAL •• COHESION We create coherent, well designed solutions, which quickly optimizes information management process. •• SIMPLICITY Our products are simple and intuitive to use. •• GOAL We are setting clear goals and realizing them effectively. •• DARING We dare to introduce innovative tools, supporting business operations. •• DYNAMISM We are dynamically growing and quickly introducing new solutions. •• CONSISTENCY Our success is the result of careful planning and consistency in actions. •• COMPREHENSIVENESS We provide comprehensive services for innovative information and business processes management.
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WE ARE INNOVATIVE, WE FOLLOW TRENDS Since its establishment PIKA closely monitored market growth. As a result, within just a few years we gained a strong position in traditional document archiving. Major changes occurred in the 1990s, when the world was dominated by computers and digital information dominated the media and the entire market. PIKA, facing civilization changes, boldly expanded the range of its services with innovative tools for digital documentation management. This development strategy demanded a major change in the entire company structure. New business challenges were undertaken by people with interesting ideas.
Company established in Gdańsk
Modern IT solutions in the portfolio
State of the art Operation Center in Gdańsk
1992
2004
2008
2001 New development strategy
2004–2006 New Operation Centers and acquisition of PIKA INWESTOR SA
New IT company joins the group, creating PIKA Technologie
2014 2013 New graphic identification, new PIKA logo
Since 2004 PIKA consistently develops services based on the latest technologies , at the same time creating modern Operating Centres throughout the entire country. At the same time PIKA Inwestor SA was incorporated. In 2011 PIKA launched digital archives and developed large-scale scanning services. In recent years the company has gone a long way to become the market leader, a modern company, that effectively and consistently implements the most innovative solutions. A new graphic identification scheme was also introduced as a result of these changes – a new, modern logo which reflects PIKA being a modern company. Following the acquisition of IT company DC. SA in 2014 we created the PIKA group, which currently comprises of PIKA and PIKA Technologie. Today PIKA group is able to face even the most demanding projects. How this story will go on? Surprising? Interesting? It is worth to witness those changes…
WE MANAGE INFORMATION PROFESSIONALLY We know that effective information management requires professional support. That is why we are introducing innovative solutions and tools , that answer the needs of widespread market digitization.
OUR SERVICES INCLUDE:
Digital Archive
Workflow/ BPMS
The Office
Scanning
Documentation Archive
HR Archive
Organizing
Safe Document Destruction
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DIGITAL ARCHIVE One tool, many applications In the era of global digitization each company needs a modern information management application. Digital Archive is a reliable, electronic documents and digital information repository, where you can safely store all the information and catalogue the most important documentation of your business. This is a modern way not only to organize the document images (PDF or TIFF format), but also media files.
Electronic Personal File
How this solution can work for your business? That is simple! Create your Electronic Customer File, Electronic Personal File or Electronic Patient File! Digital Archive is a flexible tool perfectly adjustable to your business area!
Electronic Customer File
Electronic Patient File
Electronic Customer File (ETK) – a virtual file that allows you to collect all the relevant client information. It enables you to organize and quickly find all the agreements, annexes, commercial offers, invoices and acceptance protocols. Electronic Personal File (ECA) – a modern, digital HR archive, which can include full documentation of your employees, stored in accordance with applicable regulations. It ensures safe and effective management of human resources in your company. Electronic Patient File (ETP) – a digital archive of your patients’ medical history, allowing quick access to essential medical records.
Smart management of millions of documents per year
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Did you know that we spend 3/4 of our day receiving information, most of which is digital?
WORKFLOW AND BPMS Proven process management capabilities Efficient organizations and companies must maintain cost effective and reliable documentation circulation process. Workflow and BPMS are two innovative IT systems which effectively support business processes related to documentation and information flow in a company. Workflow – an application supporting documentation flow, based on intuitive and efficient acceptance mechanism. This extremely easy to use and reliable is highly valued by our partners while being recognized for its low implementation cost.
Claims
Agreements
Holiday requests
Internal
orders BPMS – IT system dedicatCost invoices ed to medium and large enterprises, characterized by complex business processes. The system allows for the development of a model and launch of process and decision-making paths, even a multi-level one (by means of BPMN2.0.). Our BPMS systems use Aurea BPM.
Which solution will effectively support everyday processes in your company? Examine your needs. We will help you select the system perfectly suited to key processes in your industry sector. Some of the most important areas we can assist with: Claims – documentation flow and claim approval process. Agreements – documentation flow for agreements assessment and approval process. Invoices – cost invoices flow including approval path. Internal Orders – documentation flow for the creation, acceptance and delivery of internal orders. Holiday Approvals – documentation flow for approval and monitoring of holiday requests.
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THE OFFICE Comprehensive correspondence handling Every day companies receive and send important business correspondence. Is it possible for your organization to handle the flow of such information in a quick and simple way? The Office by PIKA is a professional outsourcing service for incoming and outgoing correspondence for your company. This service – depending on the individual needs – can be implemented outside your office (external processing) or inside your premises (internal processing). In both models we act comprehensively or follow only the selected processes, depending on your needs.
Incoming Correspondence
Outgoing Correspondence
Digital Office – an innovative, proprietary solution created by PIKA’s engineers – capable of handling even the most advanced tasks related to the management of the correspondence registration process. It also gives unique possibility of integration with external databases and measuring KPIs of the process. Two functional modules: Incoming Correspondence and Outgoing Correspondence provide a comprehensive register of each company’s correspondence. • Over 1,000,000 parcels processed annually • 8 innovative offices located in the largest Polish cities
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SCANNING Your documents professionally digitized Scanning means converting paper documents into a digital form. In today’s world the enormous amount of created documents calls for a quick digitization. Continuous business processes periodically generate a significant amount of information and documentation, that should be efficiently managed on an ongoing basis. Entrust scanning to PIKA’s digitization process experts. We tailor our scanning service individually for each partner. We offer the possibility to professionally convert any document into a digital form and to register it in modern Digital Archive – an on-line Web application.
• Over 50,000,000 pages scanned annually • Nearly 1,000,000 indexes read every month • 5 innovative Operating Centres • Individual locations chosen by the Customer
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Did you knew that the first scanners were introduced in the 1950’s?
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DOCUMENTATION ARCHIVE Modern storage Any information and documentation should be stored with security in mind. Together with PIKA you will master the chaos of the ever growing number of documents, which will be stored in dedicated PIKA’s archives. Our archives are located in a comprehensive Operation Centres designed for professional documentation management.
• Over 420 km of stored documents • Over 11.000 m2 of archives
Did you knew that sorting time for 100 sheets of paper, using ordinary methods, can be up to 170 minutes?
HR ARCHIVE Management Centre The HR and payroll documentation in each and every company must be kept for 50 years from the date of its creation. PIKA can handle this process and can help you manage this specific type of information. The HR Archive is a proven solution for HR and payroll documentation storage and handling. Thanks to our Archive your HR documentation will be kept in a safe place and will be managed by highly skilled professionals.
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ORGANISATION The art of classification We know everything about the archiving process! We combine traditional forms of organising any kind of documentation with the capabilities of modern file management systems. Organisation of documents is a fast and efficient inventory and archiving of the most important business information. The process is being held in accordance with the requirements of Ministry of Culture, with full respect to individual needs of our partners.
SECURE DOCUMENTS DESTRUCTION Comprehensive disposal An important part of information management within an organization is the disposal of data, which are no longer needed by the company. PIKA provides professional, comprehensive destruction service of such documents. Secure Document Destruction means disposal of unnecessary information in accordance with high standards of data confidentiality and - what is especially important today - environmentally friendly way.
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START YOUR COOPERATION WITH PIKA! BENEFITS WILL SHOW IN NO TIME!
Benefit
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Your gain Reduction of investment costs
Costs related to the purchase and maintenance of IT infrastructure will no longer be a burden for service implementation in your company
Reduction of HR costs
Costs related to the employment of system administrator (such as Social Insurance contributions (ZUS), medical care, substitution during leave and others) will be handled by the contractor
Effective risk management
Thanks to outsourcing, part of the processes’ risks will be transferred to the external supplier
Work time optimization
Thanks to modern information management IT solutions, you will optimize the time needed for documentation searching and access
Increased business security
Monitoring of users activities will allow for real implementation of confidential data access policy
Additional development opportunities
Thanks to outsourcing of many services, synergy effect allowing for increased management efficiency and additional cost optimization will occur in your company
ALL THE BENEFITS TOGETHER
EFFICIENT, COST-EFFECTIVE, INNOVATIVE INFORMATION MANAGEMENT
WE ARE RECOGNIZED
The Business Centre Club 2014 nomination to The Polish Business Leader statue
Gazele Biznesu 2010, 2011, 2012
2013 Businessman of the Year – individual award for Leszek Kalkowski, President
Highest Quality QI 2011
Orzeł Pomorski 2013
Fair Play 2013
Gryf Gospodarczy 2010
Przejrzysta Firma 2008
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PIKA Sp. z o. o. Headquarters: 80–298 Gdańsk, ul. Spadochroniarzy 7 801 080 890, 600 500 890
bok@pika.pl
www.pika.pl