SUBU Activities Leadership | Recruitment Pack 2016

DO MORE ACTIVITIES LEADERSHIP INFORMATION PACK 2016/17

SUBU ACTIVITIES DO MORE

WWW.SUBU.ORG.UK/DOMORE | FB.COM/SUBUBOURNEMOUTH

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WHAT ARE THE BENEFITS OF BECOMING A ACTIVITY LEADERSHIP TEAM MEMBER? • You get to play a key role in the shaping of Activities at Bournemouth University

• Meet new people and make new friends • Have fun while doing something worthwhile • Make yourself feel good while making a difference • Make yourself more employable. It looks great on your CV and you will learn many new skills which could include leadership, time management, budgeting, events planning, organisation, communication and collaborative working

WHAT ARE THE KEY RESPONSIBILITIES? As an Activities Leadership Team member you will be expected to: • Attend weekly Leadership Team meetings • Be an ambassador for Activities and promote all the great events that are run • Communicate with SUBU on a regular basis and keep them updated with what you are doing • Help and support students with activities for whatever event you are responsible running • Keeping on top of emails

TO BE AN ACTIVTIES LEADERSHIP TEAM MEMBER YOU SHOULD BE...

• ORGANISED

• COMMITTED & DEDICATED

• GOOD AT TIME MANAGEMENT

• FRIENDLY

SUPPORT YOU CAN EXPECT FROM SUBU • The Activities Team in SUBU will be your main point of contact for help and support with any of your events. Every event should be discussed with them to ensure the necessary risk assessments etc. have been completed and you’re getting all the support you need.

• The full-time officers will be supportive of your events and will be happy to help if you would like them to – just pop up and see them!

• Team bonding/training session at a convenient time • Regular leadership training throughout the year as well as specific skills training where appropriate/needed.

• Goal setting and objectives at the beginning of the year • Termly meetings with SUBU Activities Team to identify training/development requirements • On-going ad hoc support where needed

HOW TO NOMINATE YOURSELF SIMPLY HEAD TO WWW.SUBU.ORG.UK/ACTIVITIESLEADERSHIP 2

A BIT MORE ABOUT THE POSITIONS UP FOR GRABS...

RAG CHAIR / VOLUNTEER CHAIR / GREEN TASK FORCE CHAIR

The Chair is an elected Part-Time Officer role and is responsible for overseeing and leading your respective RAG, Volunteering or Green Task Force Leadership Teams.

You are elected into this role as you sit on the Activities Council which is a student representative body of all extracurricular activities at BU. As a Part-Time Officer on the Activities Council, it would be your responsibility to keep the council in the loop on what RAG, Volunteering, the Green Task Force are doing and take part in or organise campaigns and events with the help of the Activities Executives and SUBU, to promote extra-curricular activities on Talbot and Lansdowne Campus.

You are responsible for chairing all leadership team meetings.

You will receive training to help you achieve all of this, and you will have an amazing team behind you, made up of both staff and student volunteers.

The RAG Chair is expected to attend the National RAG Conference, held 22-25th August 2016.

The Volunteer Chair is expected to host the SUBU Volunteer Fair (September) and National Student Volunteer Week (Usually in February).

The Green Task Force Chair is expected to attend the NUS Student Sustainability Summit (usually at the beginning of November).

LANDSDOWNE COORDINATOR X 3 (RAG, VOLUNTEERING, GREEN TASK FORCE)

VICE CHAIR X 3 (RAG, VOLUNTEERING, GREEN TASK FORCE

The role of the Vice Chair will be to support the Chair, and the rest of the leadership team. This position entails a variety of things - from scheduling meetings to organising Leadership Team socials.

You will be responsible for sending invitations and collecting apologies for meetings, as well as being responsible for minutes and circulating them. The Vice Chair will be the main point of contact via Email along with the Chair and will need to have extensive knowledge of all events hosted by their team. It is also the Vice Chair’s responsibility to collect data for the weekly Activities newsletter to ensure all things are adequately advertised.

Skills needed: You must be an effective communicator and be able to lead and coordinate meetings.

The Vice Chair will need to attend all Leadership team meetings, so a flexible and adaptable person is a must!

Lansdowne Co-ordinator x3 (RAG, Volunteering, Green Task Force).

As the Lansdowne Officer it is preferred that you are a Lansdowne student, this is because the role is focussed on Lansdowne and we would like a member of the committee who is familiar with the environment and needs of Lansdowne students.

Primarily as this role is new, the Lansdowne Officer will need to research what it is that Lansdowne students need i.e. small events or big events? The successful candidate will need to engage with halls of residence to create a sense of community on Lansdowne. The Lansdowne Officer will need to work closely with the rest of the Leadership team.

You will need to be assertive; occasionally you may need to remind the Leadership Team that there is life outside of Talbot! You will be expected to promote, and support meetings on Lansdowne.

You will be expected to work with the Lansdowne Council to ensure they are aware of events for Lansdowne students and halls to make sure it is accessible to everyone.

This role is responsible for managing the Social Media Accounts and will share key information and updates with students and charities via Facebook, Twitter etc. You will need to come up with innovative ideas to get information across to students and update students as often as possible to what’s going on and what they can get involved in. It is essential that you work closely with the SUBU Promo & Communications Team to ensure all Social Media activity is to a high standard and in-line with SUBU brand guidelines.

You must be pro-active in getting information from the rest of the Leadership Team in order to effectively co-ordinate your content. You must have an in-depth knowledge of all events in order to effectively answer any queries that come through social media channels.

Skills needed: Skilled Communicator, Team player, comfortable working remotely from the committee, pro-active and committed to Lansdowne students, friendly and confident, comfortable approaching and chatting with students.

Skills needed: You will need to be knowledgeable in using Facebook and Twitter. It is essential that you are a competent communicator, who can seek out information that is appropriate for the audience.

MEDIA & COMMUNICATIONS COORDINATOR X 3 (RAG, VOLUNTEERING, GREEN TASK FORCE)

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SPECIFIC RAG LEADER ROLES WHAT IS RAG? Rag stands for raising and giving and is the fundraising arm of the Students’ Union. Rag organise loads of cool events throughout the year from volunteering trips overseas, Island Survival Challenge, climbing Mount Kilimanjaro in Tanzania, a Skydive and many more! Do you want to help run these great events, raise money for charity and have something great to put on your CV? Then a RAG Leadership position could be the perfect role for you!

HITCH COORDINATOR

The RAG Hitch Coordinator is responsible for organising two charity hitchhike events, LEGGIT! and LOST! They will be expected to oversee and lead all aspects of the events. These include: Promoting, preparing for and hosting information & participants meetings, answering queries, keeping track of the fundraising process and monitoring the teams throughout the duration of the events.

On the day of the events, the hitch coordinator is responsible for co-ordinating participants and the RAG Leadership team. You will have the support of the Activities Team in SUBU and should allocate roles to RAG reps and Leadership Team members to ensure smooth organisation and success of the event Skills needed: You must be approachable and enthusiastic about your events, you must have a willingness to learn and be open-minded!

RAG REPS COORDINATOR

This role is responsible for recruiting and managing RAG’s student reps. You will be responsible for the training and development of the reps, with the idea that they will move up to committee positions in the future. You will be expected to maintain their motivation and interest in RAG. The role also includes assisting other Leadership Team members with events and coordinating the reps to ensure all events are supported with people power. You will be responsible for organising socials within the RAG Leadership Team and RAG Reps to create a sense of community.

Skills needed: You must be a people person! This role is all about creating and maintaining relationships and even when there isn’t an event on, you will need to keep the Rag Reps engaged – You can’t just call on them when they’re needed!

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OVERSEAS COORDINATOR X2

The Overseas Co-ordinators are responsible for coordinating all adventure leaders/ international trips and reporting on their progress to the Leadership Team and SUBU. The position would require you to aid with the recruitment of students for the trips as well as team leaders for each trip. You will need to work with the Social Media co-ordinator to promote the trips as well as working with the Reps Co-ordinator to gain the help of RAG Reps to promote the event. You will work with the team leaders and support them with any needs they have. You need to ensure you receive monthly updates from team leaders on their teams fundraising and will need to pass this information on, collated to SUBU. You will be a point of contact for the charities and organisations that RAG will be supporting and working with on these trips. With the assistance of the team leaders you will also run regular fundraising workshops for the students participating in expeditions.

Skills needed: You will need to be a “do-er”!

There’s lots of running around after people. You will need to be in constant contact with various stakeholders so a skilled and efficient communicator is a must!

ALL MEMBERS OF THE ACTIVITIES LEADERSHIP TEAMS ARE RESPONSIBLE FOR HELPING TO PROMOTE OTHER EVENTS ALONGSIDE OTHER LEADERS! YOU WILL BE EXPECTED TO MAKE YOURSELF AVAILABLE FOR MEETINGS AND PROMOTION OUTSIDE OF YOUR SPECIFIC ROLE

COMMUNITY EVENTS COORDINATOR

The Community Events Co-ordinator needs to have or want to improve on the following transferable skills: organisation, communication, time Management, marketing and presentation. As with all RAG roles the Community Events Co-ordinator needs to have a passion for working with charities whether it’s creating awareness or raising funds. The Community Events Co-ordinator is responsible for running a range of events, often those that are held more locally.

These can include a Santa Fun Run in December and smaller events to get the community and students involved such as ‘Rehome a duck day’. You will also be expected to boost the reputation of RAG in the community and promote all the great things RAG do for charity. You will be expected to work with the SUBU Activities Team, communicate well with senior members of staff as well as collaborate with AUB student’s union. The role of the Community Events Co-ordinator also covers engaging and supporting clubs and societies in fundraising by promoting opportunities available to them through RAG, as well as by encouraging and supporting any fundraising events or projects the groups would like to run independently. You will be working closely with the representatives from RAG’s core charities and will be responsible for emptying the fundraising pots around campus regularly.

Skills needed: You need to be creative! In this role you are expected to generate new opportunities to fundraise in and around campus and encourage students to get involved. You will need to be a pro-active, approachable and smiley!

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SPECIFIC VOLUNTEER LEADER ROLES WHAT IS VOLUNTEERING? Volunteering is made up of on-site and off-site projects that benefit both BU and the local community; these can vary from 5 minutes to running a long-term event or project! If you want to help run these great events and have something great to put on your CV? Then a Volunteer Leadership position could be the perfect role for you!

SUBU VOLUNTEERING PROJECT LEADER

As a Volunteer Project Leader you will work in teams of two in the same role, and will together be responsible for the complete co-ordination, organisation, advertising, finance and recruitment for your project. You will be held to account by the SUBU Volunteer team as to where and how this money is spent in the best interests of the projects.

You will be liaising with external organisations, students and staff, so an effective communicator is a must. The success of each project is entirely down to the commitment of the Project Leaders.

Current Positions Available: Alzheimer’s Society Beach Champions Conservation Rangers Digital Champions Education Outreach Murals Slades Farm Community Garden 5 Minute Volunteering MAD Day Leaders For detailed project overviews please contact the SUBU Volunteering Team SUBUVolunteering@bournemouth.ac.uk or on 01202 965772

ALL MEMBERS OF THE ACTIVITIES LEADERSHIP TEAMS ARE RESPONSIBLE FOR HELPING TO PROMOTE OTHER EVENTS ALONGSIDE OTHER LEADERS! YOU WILL BE EXPECTED TO MAKE YOURSELF AVAILABLE FOR MEETINGS AND PROMOTION OUTSIDE OF YOUR SPECIFIC ROLE

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WHAT IS THE GREEN TASK FORCE?

The SUBU Green Task Force is made up of students who are passionate and engaged in making a change to the sustainability and the green impact the Students Union and BU have on the wider community. As a Green Task Force Project Leader you will have the same responsibilities as a SUBU Volunteering Leader. The Task Force is still in its infancy, and so as yet has no pre-set projects. If you are interested in leading a project, please contact the SUBU Green Team at: SUBUVolunteering@bournemouth.ac.uk or on 01202 965772

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KEY DATES Nominations for elected roles open: Monday 21st March 2016, Midday Applications for appointed roles open: Monday 21st March 2016, Midday Nominations for elected roles close: Wednesday 27th April 2016 Applications for appointed roles close: Wednesday 27th April 2016 Essential candidates briefing for elected roles: Tuesday 3rd May, Time TBC Campaigning for elected roles: Tuesday 4th – Friday 6th May 2016 Announcement of elected roles: Friday 6th May 2016 Interviews for appointed roles to be held: Monday 9th – Tuesday 12th May 2016 Appointment of leadership team: Monday 16th May 2016 First compulsory committee meeting & social: Wednesday 18th May 2016, Midday – 5pm.

To nominate yourself or apply for a position head to www.subu.org.uk/activitiesleadership