Sun Valley Meeting Planners' Guide

Meeting Planners' Guide

Sun Valley Resort

Welcome

AMERICA'S ORIGINAL DESTINATION RESORT

Nearly all of those who make the journey to Sun Valley end up coming back— some end up staying forever. We invite you to explore America’s first destination ski resort, to experience the longstanding tradition of excellence and guest service that keep our patrons returning year after year.

With 25,000 square feet of convention space, 415 luxurious rooms and condominiums, state-of-the-art venues, and world-class summer and winter amenities, Sun Valley has all the room you need to make your next group gathering, meeting, or convention an unforgettable event.

Surrounded by almost a million acres of alpine beauty and year-round bluebird skies, it’s no wonder Sun Valley is known as much for its hospitality as its natural splendor. Come see why we have been the best destination in the West for over 80 years!

GETTING HERE

With nonstop flights from Seattle, Los Angeles, San Francisco, Denver, Chicago, and Salt Lake City, you can get to Sun Valley in just a few hours. We also offer complimentary shuttle service to and from the Friedman Memorial Airport (SUN), located just 14 miles south of the resort.

By car, Sun Valley is a short 2.5 hour drive from Idaho’s capital city of Boise, and only 4.5 hours from Salt Lake

City. The Sun Valley Express also offers shuttle service to and from the Boise airport. Call (800) 727-9925 or visit ctcbus.com

The Sun Valley Village is easily walkable, with restaurants, shops, and meeting rooms within a short stroll. There is also a complimentary bus service to connect you with all there is to see and do around town. For a complete bus schedule, visit mountainrides.com

CHICAGO DENVER

SALT LAKE CITY

SUN VALLEY

SEATTLE SAN FRANCISCO

LOS ANGELES

Summer Amenities

OUR BEST KEPT SECRET IS OUR SUMMERS

The line between work and play gets a little blurry in Sun Valley, Idaho— that tends to happen when you combine a business gathering with our award-winning summer activities in and around the resort.

The 20,000-square-foot spa, fitness center, and poolside café have everything you need to stay relaxed and rejuvenated throughout your stay. We also boast 45 holes of golf, over 400 miles of singletrack mountain biking and hiking trails, 18 local art galleries, and regular Saturday night ice shows, featuring the biggest names on the Olympic skating circuit. The Sun Valley Pavilion, an architectural landmark of the West, has become the area’s cultural epicenter and “a music pavilion for the ages." If you come for the summer, be sure to check out some of its featured musical events, like the Sun Valley Music Festival and Sun Valley Center for the Arts Summer Concert Series.

WEATHER

Sun Valley is a four-season resort that enjoys an incredible 280 days of sunshine per year. Summers are mild, with daytime temperatures averaging 77⁰, and in the winter, the snow is light and dry with sunny skies. The fall boasts vibrant gold and red hues, and in the spring the hills turn green and bloom with wildflowers.

LOCATION & POPULATION

Sun Valley is located in the high mountain desert of south-central Idaho, tucked 5,853 feet up in the Rocky Mountains. The local communities of Sun Valley, Ketchum, Hailey, and Bellevue combine to create the Wood River Valley—a total population of 21,500 residents.

Winter Amenities

TWO MOUNTAINS—ONE AMAZING ADVENTURE

Sun Valley is world-renown as a skier’s paradise, with over 3,400 vertical feet of consistent pitch, 2,000 acres of varied terrain, 55 acres of powdery tree skiing, gondola access, sunny skies, and virtually no lift lines. The adjacent Dollar Mountain has gentler slopes, perfect for ski lessons for the whole family, along with newly-designed flow-style terrain parks. Sun Valley’s lesser known winter attractions include 200+ km of groomed cross-country trails, six cozy ski lodges with breathtaking 360 0 views, and a charming European-style village that comes alive in the winter. Guests can enjoy an indoor and outdoor ice rink (open yearround), sleigh rides, heated swimming pools, a retro-style bowling alley, movie theater, and outstanding gourmet restaurants, all within a short walk. Don't miss our quaint shops filled with souvenirs, fine art, jewelry, and fashion.

INTERESTING FACTS

Founded in 1936 by Union Pacific tycoon Averell Harriman, Sun Valley was America’s first destination ski resort.

The world's first chairlift was built on Sun Valley's Ruud Mountain in 1936.

Sun Valley's Olympic medalists include Gretchen Fraser, Christin Cooper, Picabo Street, Muffy Davis,

and Kaitlyn Farrington.

Author Ernest Hemingway completed "For Whom the Bell Tolls" in room 206 (now 228) of the Sun Valley Lodge.

Sun Valley has the largest automated snowmaking system in North America.

things to do

BALD MOUNTAIN SKIING & BOARDING

DOLLAR MOUNTAIN SKIING & BOARDING

DOLLAR MOUNTAIN TERRAIN PARK

SNOWSPORTS SCHOOL & LESSONS

SKI & SNOWBOARD RENTALS

200+ KM OF CROSS COUNTRY SKIING

NORDIC & SNOWSHOE CENTER

HORSE-DRAWN SLEIGH RIDES

WINTER FLY FISHING

HELI SKIING

FAT BIKING TRAILS

BACKCOUNTRY SKIING

SNOWSHOEING

SLEDDING & TUBING

GONDOLA RIDES

INDOOR & OUTDOOR ICE SKATING

BOWLING ALLEY & GAME ROOM

2 OUTDOOR HEATED SWIMMING POOLS

HISTORIC OPERA HOUSE MOVIE THEATER

SPA, FITNESS CENTER, & YOGA STUDIO

MASSAGE & ACUPUNCTURE

BODY TREATMENTS & SALON SERVICES

Dining

BUSINESS CASUAL TO FINE DINING

Whether you're looking for a romantic dinner or a casual bite with business associates, Sun Valley’s dining options are as diverse as they are delicious. With over 20 restaurants on and off the mountain—from the casual new Village Station public house to the elegantly-remodeled Ram restaurant—we have every kind of dining option to tantalize the tastebuds. Stop by the Austrian-inspired Konditorei for breakfast, with fresh-baked pastries and locally-roasted coffee or, for a truly postcard-worthy experience, take the gondola up Bald Mountain to the historic Roundhouse lodge, perched 7,700 feet above the valley below. In the winter, opt for a horse-drawn sleigh ride under the stars to the cozy and rustic charm of Trail Creek Cabin. We also offer six mountain lodges with salads, soups, grills, pizza, sandwiches and bars to keep you going on the slopes all day long.

WARM SPRINGS DAY LODGE

The Warm Springs Lodge at the base of Bald Mountain, first built in 1992, was Sun Valley’s original luxury ski lodge. In April of 2018, a fire destroyed the roof and interior of the lodge, but Sun Valley Resort has since recreated a new-and-improved day lodge, including revamped food court with state-of-the-art kitchen and expanded indoor seating.

THE RAM & THE RAM BAR

Sun Valley’s original restaurant, The Ram has been warming and welcoming diners since 1937. This rustic-yet-elegant dinner house has been recently modernized with a 2017 remodel, while still preserving its historic charm.

sun valley restaurants

KONDITOREI breakfast, lunch

GRETCHEN'S breakfast, lunch, dinner

SUN VALLEY CLUB lunch

ELKHORN GRILLE lunch (summer)

VILLAGE STATION lunch, dinner

THE ROUNDHOUSE lunch, dinner (winter)

THE RAM dinner

THE RAM BAR cocktails, light fare

TRAIL CREEK CABIN dinner (winter)

DUCHIN LOUNGE cocktails, light fare

POOLSIDE CAFE cocktails, light fare

SHORT LINE DELI fresh market meals to-go

A LA MODE ice cream parlor

CHOCOLATE FOUNDRY sweets & treats

on-mountain dining

RIVER RUN DAY LODGE

WARM SPRINGS DAY LODGE

SEATTLE RIDGE DAY LODGE

LOOKOUT DAY LODGE

THE ROUNDHOUSE

CAROL'S DOLLAR MOUNTAIN LODGE

Lodging & Accommodations

REIMAGINING ICONIC LUXURY

From cozy lakeside cottages and four-bedroom condominiums to new deluxe townhomes, Sun Valley provides the best in resort accommodations. The Sun Valley Lodge, originally built in 1936 and renovated in 2015, now offers 108 luxury rooms and suites, as well as the state-of-the-art Spa at Sun Valley, complete with a fitness center, yoga studio, sauna, steaming pool, and 15 treatment rooms. If you’re looking for the elegant and old-world charm of the village, head to one of the 97 rooms at the newly-remodeled Sun Valley Inn. Opt for more privacy with one of our 124 conveniently-located apartments, or choose from large condos perfect for the whole family. For those in the mood for swank, we offer five newly-constructed townhomes with gorgeous views, right on the White Clouds Golf Course. No matter what you’re looking for—large group or small—we will help you find the perfect home away from home.

SUN VALLEY INN REMODEL

Join us at the newly-remodeled Sun Valley Inn this season! While the exterior of this historic structure is still reminiscent of an Austrian ski chalet, the rooms, convention spaces, and restaurants have been given a modern update. For the last two years, The Ram, The Ram Bar, Village Station (formerly Bald Mountain Pizza),

and all 97 guest rooms of the Sun Valley Inn have been redesigned, restored, and remodeled. A new archway has also been constructed, opening up a pedestrian thoroughfare similar to the one that existed in the original 1937 Challenger Inn.

sun valley lodge 108 rooms

The iconic Sun Valley Lodge, originally built in 1936, has a storied past of Hollywood stars and a longstanding ski culture. After a 2015 renovation, this historic building was completely reborn, bringing it into a new era of modern luxury with a 20,000-squarefoot spa, heated pool, and fitness center. With this renovation, the lodge has maintained all the elegance and glamour of a bygone era, with all the convenience and five-star service of a modern hotel. sun valley inn 97 rooms

This boutique-style inn is located in the heart of the Sun Valley Village. While the exterior of this historic structure is reminiscent of an Austrian ski chalet, the rooms, convention spaces, and restaurants have been given a modern update. The Inn offers a cozy and casual lodging alternative to the glamour of the Lodge, with the same charming and old-world character that originally inpsired it. The Inn is complete with its own heated outdoor pool and fitness center.

lodge apartments 124 units

The Lodge Apartment condos are located right next to the Sun Valley Lodge, which means you get all the privacy and comfort of your own two or three-bedroom apartment within walking distance of the ice rink, bowling alley, salon and restaurants. The Deluxe Lodge Apartments each have a large marble bath, a cozy gas fireplace, a living room, a kitchen and a dining table that seats six.

condominiums 73 units

Sun Valley’s condo vacation rentals form a convenient horseshoe around the village, putting each one within a leisurely 10-minute stroll from the Lodge and Inn. Each condo comes with a fully equipped kitchen and spacious living areas, making it a comfortable and easy home away from home.

cottages 8 properties

Of the eight cottages located on our property, some have lakeside patios for entertaining, others have stunning Bald Mountain views, heated jacuzzis, or cozy stone fireplaces, but all come with the quaint charm of the Sun Valley Village. Perfect for large groups or a family get-together, the cottages range from two-bedroom hideaways to sevenbedroom homes.

townhomes 5 residences

Five deluxe townhomes are located just down the road from the Sun Valley Village. Overlooking the White Clouds 9-hole Golf Course, these three-story amenities are our most modern and private lodging offering. Stroll across Trail Creek Road to the elegant Sun Valley Club, which doubles as the Nordic & Snowshoe Center in the winter and the golf clubhouse in the summer.

Convention Services

WE MAKE WORK FEEL LIKE PLAY

With over 25,000 square feet of convention space, Sun Valley is the perfect place to plan your next corporate gathering, no matter the size. We offer a full-service event management team to coordinate meetings from 20 to over 1,000 guests (see next page for a complete list of convention rooms and dimensions). Our group facilities and conference center will provide you with everything you need to stay connected and focused, including gourmet catering, high-speed internet access, multiple presentation screens and projectors, lighting controls, and wireless microphones.

In addition to our 15 indoor convention spaces, the largest of which is a roomy 8,470 square feet, we have a multitude of incredible outdoor venues for keeping you in the fresh mountain air. And since the best way to do business is to feel like you aren’t doing business at all, we can plan activities from fly fishing to cocktail hour to keep your party entertained and “on vacation” for their entire stay. For over 80 years, groups have traveled from all over the world to experience Sun Valley Spaces fill up fast, so be sure to book today!

UPDATED MEETING ROOMS

The recent Sun Valley Inn remodel includes updated convention space with all new furnishings and stateof-the-art technology. The additions to the Sun Valley Inn—the Sage Room and the Arrowhead Room—offer

a combined total of 1,591 new square feet of meeting space. We offer all the same customer service you have come to expect from a world-class resort, but now with even more modernized features and amenities.

Convention Facilities

SUN VALLEY INN FACILITIES

ROOMS DIMEN. SQ. FT CEILINGTHEATERCLASSCONF.BANQUETRECEP.

LIMELIGHT BALLROOM 154 X 55 8470 12' 800 450 120 500 800

LIMELIGHT A 32 X 55 1760 12' 150 60 42 120 150

LIMELIGHT B 75 X 55 4125 12' 400 240 64 300 450

LIMELIGHT C 47 X 55 2585 12' 220 120 42 150 200

CONTINENTAL ROOM 65 X 55 3575 8' 330 180 88 220 350

INN BOARD ROOM 21 X 26 586 8' 36 16 16 24 20

EDELWEISS ROOM 171 X 17 289 9' 12 12 12 N/A N/A

COLUMBINE ROOM 54 X 17 918 8' 56 38 24 32 60

ASPEN ROOM 17 X 33 400 8' 34 18 15 N/A N/A

SAGE ROOM 32 X 34 1088 8' 96 48 20 64 50

ARROWHEAD ROOM 18 X 28 503 8' 24 16 16 24 20

SUN VALLEY VILLAGE FACILITIES

ROOMS

DIMEN.SQ.FTCEILINGTHEATERCLASSCONF.BANQUETRECEP.

SAWTOOTH ROOM 40 X 60 2400 9' 160 76 30 85 150

BOILER ROOM 46 X 47 2160 11' 160 80 40 64 150

OPERA HOUSE 48 X 82 3936 27' 324 N/A N/A N/A N/A

GARNET ROOM 13 X 30 398 8'3" 20 15 16 16 20

LARKSPUR ROOM 22 X 30 600 8'3" 50 36 24 24 50 LODGE BOARD ROOM 32 X 16 512 8'3" 36 30 20 24 40

Contact Us

SALES

CONTACT

DEPARTMENT

TELEPHONE FAX EMAIL

GROUP SALES SALES (208) 622-2992(208) 622-2100 sales@sunvalley.com

CATERING

CONTACT DEPARTMENT TELEPHONE FAX EMAIL

CATERING OFFICE FOOD & BEVERAGE (208) 622-2020(208) 622-3700 cateringrequest@sunvalley.com

HOTEL & LODGING

CONTACT DEPARTMENT TELEPHONE FAX EMAIL

GROUP RESERVATIONS

GENERAL RESERVATIONS

HOTEL & LODGING (208) 622-2275(208) 622-2197 savila@sunvalley.com

HOTEL & LODGING (800) 786-8259(208) 622-2197 reservations@sunvalley.com

CONCIERGE DESK HOTEL & LODGING (208) 622-2097(208) 622-2096 concierge@sunvalley.com

LODGE FRONT DESK SUN VALLEY LODGE (208) 622-2001(208) 622-2030 frontdesk@sunvalley.com

INN FRONT DESK

RECREATION

SUN VALLEY INN (208) 622-2211 - frontdesk@sunvalley.com

CONTACT DEPARTMENT TELEPHONE FAX EMAIL

GUEST CENTER RECREATION (208) 622-2135 - guestcenter@sunvalley.com

LIFT TICKETS RECREATION (208) 622-2135 - lifttickets@sunvalley.com

SPECIAL EVENT TICKETS RECREATION (208) 622-2135 - guestcenter@sunvalley.com

KIDS DAY CAMP RECREATION (208) 622-2288 - guestcenter@sunvalley.com

SUN VALLEY GUN CLUB SPORTS (208) 622-2135 - guestcenter@sunvalley.com

SUN VALLEY STABLES SPORTS (208) 622-2135 - guestcenter@sunvalley.com

SUN VALLEY ICE RINK SPORTS (208) 622-2135 - guestcenter@sunvalley.com

BOWLING ALLEY SPORTS (208) 622-2135 - guestcenter@sunvalley.com

TENNIS & SWIM CENTER SPORTS (208) 622-2135 - guestcenter@sunvalley.com

SUN VALLEY GOLF COURSE GOLF (208) 622-2251 (208) 622-2920 golf@sunvalley.com

SUN VALLEY NORDIC CENTER NORDIC (208) 622-2251 (208) 622-2920 svnordic@sunvalley.com

RESTAURANT RESERVATIONS FOOD & BEVERAGE (208) 622-2800 - restaurantreservations@sunvalley.com

SUN VALLEY SALON & SPA SALON & BEAUTY (208) 622-2160 - thespa@sunvalley.com

GENERAL

CONTACT

DEPARTMENT

TELEPHONE FAX EMAIL

RESORT OPERATOR/ GENERAL INFORMATION GUEST EXPERIENCE (208) 622-4111(208) 622-2030 info@sunvalley.com

AIRPORT SHUTTLE BELL SERVICE (208) 622-2122 - svshuttle@sunvalley.com

Calendar of Events

sun valley wellness festival

JUNE

This yearly event brings together the biggest names in all things wellness—mind, body, spirit, and environment. sunvalleywellness.org

outerbike

JUNE

This multi-day biking event features races, music, concerts, clinics, expos, and more throughout the Wood River Valley. ridesunvalley.org

svca summer concert series

JUNE - AUGUST

Each year, this concert series draws musicians from the around the country, such as Emmy Lou Harris and Wilco. sunvalleycenter.org

farmers market

JUNE - OCTOBER

Support the local community! This weekly open-air market in Hailey and Ketchum features fresh local produce, arts and crafts, and live music. wrfarmersmarket.org

sun valley writers’ conference

JULY

For one week, the country's literati descend on Sun Valley for talks, discussions, workshops, and presentations. svwc.com

sun valley road rally

JULY

Watch some of the world's fastest cars (and drivers) zoom down Idaho's Highway 75 at over 200mph! sunvalleyroadrally.com

sun valley summer symphony

JULY - AUGUST

This weekly symphony has a spot as one of the country’s best classical music concerts—bring a picnic and sit on the lawn or get a seat in the awe-inspiring Sun Valley Pavilion. svsummersymphony.org

sun valley on ice

JULY - SEPTEMBER

Saturday evenings in the summer, Sun Valley Resort brings Olympic ice skating talent straight to Sun Valley! sunvalley.com

wood river valley studio tour

SEPTEMBER

During this annual tour, our most talented local artists open their homes and studios to reveal their latest work. wrvstudiotour.org

wagon days

SEPTEMBER (LABOR DAY WEEKEND)

This historical event celebrates the Old West with a Big Hitch Parade, antique fairs, and a saloon-style shoot-out! wagondays.org

trailing of the sheep

OCTOBER

This festival celebrates the rich history of sheepherding in the Wood River Valley, with culinary events, crafts, and a downtown exhibition. trailingofthesheep.org

sun valley jazz jamboree

OCTOBER

Enjoy five days of live jazz music with 40 bands, 200 musicians, and over 250 different shows. sunvalleyjazz.com

winter wonderland festival

DECEMBER

From carolers and a tree lighting ceremony to the Christmas Eve Ice Show & Torchlight Parade, the Sun Valley village provides the best winter wonderland experience. sunvalley.com

sun valley nordic festival

JANUARY - FEBRUARY

This week-long event is filled with demos, races, and seminars in “Nordic Town, USA,” culminating in the famous 34.3 km Boulder Mountain Tour. nordictownusa.com

family of woman film festival

FEBRUARY - MARCH

Five feature documentaries and dramas from around the world are presented each year, personalizing the status of women in different societies. familyofwomanfilmfestival.org

sun valley film festival

MARCH

Now on its sixth year, this film fest features a screenwriters’ lab, coffee talks, parties, awards, and plenty of premieres. sunvalleyfilmfestival.org

janss pro-am classic

MARCH - APRIL

This fun-filled ski race series benefits the Sun Valley Ski Education Foundation—a local event to look forward to! svsef.org

gallery walks

YEAR ROUND

The Sun Valley Gallery Association hosts monthly evening walks with wine, artist chats, and the latest installations. svgalleries.org