MEETING PLANNERS GUIDE 2017
WELCOME
N
early all of those who make the journey to Sun Valley end up coming back—some end up staying forever. We invite you to explore America’s first destination ski resort, celebrating its 81st season, to experience the longstanding tradition of excellence and guest service that keep our patrons coming back year after year. With 26,000 square feet of convention space, 440 luxurious rooms and condominiums, state-of-the-art venues,
2 | SUN VALLEY.COM/GROUPS
and world-class summer and winter amenities, Sun Valley has all the room you need to make your next group gathering, meeting, or convention an unforgettable event. Surrounded by almost a million acres of alpine beauty and year-round bluebird skies, it’s no wonder Sun Valley is known as much for its hospitality as its natural splendor. Come see why we have been the best destination in the West for over 80 years!
GETTING HERE THERE ARE SEVERAL OPTIONS THAT MAKE IT EASY TO REACH SUN VALLEY. WITH NONSTOP FLIGHTS FROM SEATTLE, PORTLAND, LOS ANGELES, SAN FRANCISCO, DEVNER, AND SALT LAKE CITY, YOU CAN GET TO SUN VALLEY IN JUST A FEW HOURS. BY CAR, SUN VALLEY IS A SHORT 2.5 HOUR DRIVE FROM IDAHO’S CAPITAL CITY OF BOISE, AND ONLY 4.5 HOURS FROM SALT LAKE CITY. THE SUN VALLEY EXPRESS ALSO OFFERS SHUTTLE SERVICE TO AND FROM THE BOISE AIRPORT. CALL 800-727-9925 OR VISIT CTCBUS.COM THE SUN VALLEY VILLAGE IS EASILY WALKABLE, WITH RESTAURANTS, SHOPS, AND MEETING ROOMS WITHIN A SHORT STROLL. THERE IS ALSO A COMPLEMENTARY BUS SERVICE TO CONNECT YOU WITH ALL THERE IS TO SEE AND DO AROUND TOWN. VISIT MOUNTAINRIDES.COM
SUNVALLEY.COM/GROUPS | 3
SUMMER AMENITIES
T
he line between work and play gets a little blurry in Sun Valley, Idaho—that tends to happen when you combine a business gathering with our award-winning summer activities in and around the resort. The new 20,000-square-foot spa, fitness center, and poolside café have everything you need to stay relaxed and rejuvenated throughout your stay. We also boast 45 holes of golf, over 400 miles of singletrack mountain
4 | SUN VALLEY.COM/GROUPS
biking and hiking trails, 18 local art galleries, and regular Saturday night ice shows, featuring the biggest names on the Olympic skating circuit. The Sun Valley Pavilion, an architectural landmark of the West, has become the area’s cultural epicenter and “a music pavilion for the ages." If you come for the summer, be sure to check out some of its featured musical events, like the Sun Valley Summer Symphony and Sun Valley Center for the Arts Summer Concert Series.
WEATHER
SUMMER ACTIVITIES •
3 championship golf courses
•
Tennis & swim center (lessons available)
ENJOYS AN INCREDIBLE 280 DAYS OF SUNSHINE
•
18 hole putting course + virtual golf
•
Indoor & outdoor ice skating
PER YEAR. SUMMERS ARE MILD, WITH DAYTIME
•
Golf lessons with PGA professionals
•
Weekly gallery walks
TEMPERATURES AVERAGING 770, AND IN THE WINTER,
•
Summer lift and gondola service
•
Music concerts & festivals
•
Horseback riding
•
Bowling alley & game room
IN THE SPRING THE HILLS TURN GREEN AND BLOOM
•
Scenic hiking trails
•
3 outdoor heated swimming pools
WITH WILDFLOWERS.
•
Mountain biking
•
Historic Opera House movie theater
•
Bald Mountain flow trail
•
Spa, fitness center, & yoga studio
•
Guided fly fishing
•
Massage & acupuncture
SUN VALLEY IS LOCATED IN THE HIGH MOUNTAIN
•
Group river rafting
•
Body treatments & salon services
DESERT OF SOUTH-CENTRAL IDAHO, TUCKED 5,853
•
Sport shooting & gun club
•
Live lounge music & piano bar
FT UP IN THE ROCKY MOUNTAINS. THE LOCAL
•
Lake paddle boating
•
Summertime mountaintop dining
•
Horse-drawn wagon rides
•
20 restaurants
RIVER VALLEY—A TOTAL POPULATION OF 21,500
•
Paragliding
•
12 retail shops
RESIDENTS.
•
Paddle boarding
Call 208-622-2135 for more information
SUN VALLEY IS A FOUR-SEASON RESORT THAT
THE SNOW IS LIGHT AND DRY WITH SUNNY SKIES. THE FALL BOASTS VIBRANT GOLD AND RED HUES, AND
LOCATION & POPULATION
COMMUNITIES OF KETCHUM, SUN VALLEY, HAILEY, AND BELLEVUE COMBINE TO CREATE THE WOOD
SUNVALLEY.COM/GROUPS | 5
WINTER AMENITIES
S
un Valley is world-renown as a skier’s paradise, with over 3,400 vertical feet of consistent pitch, 2,000 acres of varied terrain, 55 acres of powdery tree skiing, gondola access, sunny skies, and virtually no lift lines. The adjacent Dollar Mountain has gentler slopes, perfect for ski lessons for the whole family (also complete with a terrain park and 22-foot superpipe for the brave at heart). But Sun Valley’s lesser
6 | SUN VALLEY.COM/GROUPS
known winter attractions include 200+ km of groomed cross-country trails, six cozy ski lodges with breathtaking 3600 views, and a charming Europeanstyle village which comes alive in the winter. Guests can enjoy quaint shops, an indoor and outdoor ice rink, sleigh rides, heated swimming pools, a newly-renovated bowling alley, movie theater, and outstanding gourmet restaurants, all within a short walk.
INTERESTING FACTS
WINTER ACTIVITIES •
Bald Mountain skiing & boarding
•
Gondola rides with mountaintop dining
AVERELL HARRIMAN, SUN VALLEY WAS AMERICA’S
•
Dollar Mountain skiing & boarding
•
Indoor & outdoor ice skating
FIRST DESTINATION SKI RESORT.
•
Snowsports school & lessons
•
Kid's on-mountain adventure trails
THE WORLD'S FIRST CHAIRLIFT WAS BUILT ON SUN
•
Ski & snowboard rentals
•
4 terrain parks & 22-foot superpipe
VALLEY'S PROCTOR MOUNTAIN IN 1936.
•
200+ km of cross country skiing
•
Bowling alley & game room
SUN VALLEY'S OLYMPIC MEDALISTS INCLUDE
•
Nordic Olympic training center
•
3 outdoor heated swimming pools
GRETCHEN FRASER, CHRISTIN COOPER, PICABO
•
Horse-drawn sleigh rides
•
Historic Opera House movie theather
STREET, MUFFY DAVIS, AND KAITLYN FARRINGTON.
•
Winter fly fishing
•
Spa, fitness center, & yoga studio
AUTHOR ERNEST HEMINGWAY COMPLETED "FOR
•
Heli skiing
•
Massage & acupuncture
WHOM THE BELL TOLLS" IN SUITE 206 OF THE SUN
•
Fat biking trails
•
Body treatments & salon services
•
Backcountry skiing
•
20 restaurants
•
Snowshoeing
•
12 retail shops
•
Sledding & tubing
Call 208-622-2135 for more information
FOUNDED IN 1936 BY UNION PACIFIC TYCOON
VALLEY LODGE. SUN VALLEY HAS THE LARGEST AUTOMATED SNOWMAKING SYSTEM IN NORTH AMERICA.
SUNVALLEY.COM/GROUPS | 7
LODGING & ACCOMMODATIONS
F
rom cozy lakeside cottages and four-bedroom condominiums to new deluxe townhomes, Sun Valley provides the best in resort accommodations. The newly-renovated Sun Valley Lodge, originally built in 1936, now offers 108 luxury rooms and suites, as well as the new state-of-theart Spa at Sun Valley, complete with a fitness center, yoga studio, sauna, steaming pool, and 15 treatment rooms. If you’re looking for the elegant and old-world charm of the village, head
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to one of the 105 rooms at the historic Sun Valley Inn, with adjoining exercise room and outdoor pool. Opt for more privacy with one of our 129 off-site apartments, or choose from large condos perfect for the whole family. For those in the mood for swank, we offer three newly-constructed townhomes with gorgeous views, right on the White Clouds Golf Course. No matter what you’re looking for—large group or small—we will help you find the perfect home away from home.
LODGING DETAILS Total Resort Accommodations: 440 •
Sun Valley Lodge 108 rooms
•
Condominiums 88 units
•
Sun Valley Inn 105 rooms
•
Cottages 8 properties
•
Lodge apartments 129 units
•
Townhomes 3 residences
•
Ample free parking
•
Business center & free wifi
•
Valet parking
•
Complementary shuttle service
•
Bell service
•
Room service
•
Child care & day camp
Guest Facilities •
Spa, fitness center, & yoga studio
•
3 heated outdoor swimming pools
•
17 tennis courts
•
Live lounge music & piano bar
•
10 village cafés & restaurants
•
Free guest pickup to/from airport
SUNVALLEY.COM/GROUPS | 9
CONVENTION SERVICES
W
ith 26,000 square feet of convention space, Sun Valley is the perfect place to plan your next corporate gathering, no matter the size. We offer a full-service event management team to coordinate meetings from 20 to over 1,000 guests (see next page for a complete list of convention rooms and dimensions). Our group facilities and conference center will provide you with everything you need to stay connected and focused, including gourmet catering, high-speed internet access, multiple presentation screens and projectors, lighting controls, and wireless
10 | SUN VALLEY.COM/GROUPS
microphones. In addition to our 16 indoor convention spaces, the largest of which is a roomy 8,470 square feet, we have a multitude of incredible outdoor venues for keeping you in the fresh mountain air. And since the best way to do business is to feel like you aren’t doing business at all, we can plan activities from fly fishing to cocktail hour to keep your party entertained and “on vacation” for their entire stay. For over 80 years, groups have traveled from all over the world to experience Sun Valley. Spaces fill up fast, so be sure to book today!
VENUE FEATURES •
Total indoor meeting space: 26,000 sq. ft.
•
Total indoor/outdoor meeting space: 35,000 sq. ft.
•
Total number of rooms: 16
•
Largest room: 8,470 sq. ft.
•
Internet bandwith up to 100 MB
•
Resort-wide fiber optic connectivity
•
802.11b Wireless Ethernet
•
Analog & digital phone lines
•
Polycom conference phones
•
Video and audio routing
•
Closed circuit television
•
Computerized lighting controls
•
Dropdown projectors & screens
•
Audiovisual equipment
•
Dedicated conference managers
•
Catering options with menu planning
Call 208-622-2961 for more information SUNVALLEY.COM/GROUPS | 11
CONVENTION FACILITIES
CONTACT US SALES LIMELIGHT C
LIMELIGHT TERRACE
SAWTOOTH ROOM
SALON & SPA
LIMELIGHT B
PORTE COCHERE
SS CE NT ER
FRONT DESK
IT
BALD MOUNTAIN PIZZA & RAM PASTA
EX ELEVATOR
NE
F EL REIG EV H AT T OR
IT
FIT
LODGE BOARD ROOM
W
M
POOL
ROOM
RAM DINING ROOM
LOBBY LOUNGE
W
INN BOARD ROOM
M
EDELWEISS ROOM
FRONT DESK LOBBY
A
ASPEN ROOM
B
TELEPHONE
FAX
Group Sales
Sales
(208) 622-2992
(208) 622-2100
sales@sunvalley.com
EX
COLUMBINE ROOMS
IT
General Sales
Sales
(208) 622-2166
(208) 622-2100
sales@sunvalley.com
Sales Directory
Sales
(800) 322-3432
(208) 622-2100
sales@sunvalley.com
DEPARTMENT
TELEPHONE
FAX
Food & Beverage
(208) 622-2020
(208) 622-3700
cateringrequest@sunvalley.com
Catering & Convention Services
(208) 622-2110
(208) 622-3700
catering@sunvalley.com
Food & Beverage
(208) 622-2800
(208) 622-3700
restaurantreservations@sunvalley.com
CONTACT
DEPARTMENT
TELEPHONE
FAX
Group Reservations
Hotel & Lodging
(208) 622-2275
(208) 622-2030
jmaynard@sunvalley.com
General Reservations
Hotel & Lodging
(800) 786-8259
(208) 622-2030
reservations@sunvalley.com
Concierge Desk
Hotel & Lodging
(208) 622-2097
(208) 622-2096
concierge@sunvalley.com
Lodge Front Desk
Sun Valley Lodge
(208) 622-2001
(208) 622-2030
frontdesk@sunvalley.com
Sun Valley Inn
(208) 622-2211
(208) 622-2030
frontdesk@sunvalley.com
DEPARTMENT
TELEPHONE
FAX
Recreation
(208) 622-2135
(208) 622-2236
recreation@sunvalley.com
Catering Office Conference Services
CAMAS ROOM
BOILER ROOM
CATERING CONTACT
DUCHIN LOUNGE
EXIT
DEPARTMENT
BELL SERVICE
EX
IT
GRETCHEN’S
CONTINENTAL ROOM
INN PROMENADE
EXIT GIFT SHOP
EX
ET RN M GA O O R
DE SI OL E P O CA F
LA R RO KSP OM UR
LIMELIGHT A
CONTACT
LUPINE ROOM
EX
Restaurant Management
IT
POND
OPERA HOUSE
HOTEL & LODGING
FIRST FLOOR
Sun Valley Lodge
Sun Valley Inn
SUN VALLEY INN FACILITIES ROOMS
DIMEN.
SQ. FT.
CEILING
THEATER
CLASS
CONF.
BANQUET
RECEP.
Limelight Ballroom
154’ x 55’
8,470
12’ / 11’6”
1,000
450
Call*
500
800
Limelight A
32’ x 55’
1,760
12’
150
60
Call*
120
150
Limelight B
75’ x 55’
4,125
12’
400
250
Call*
300
450
Limelight C
47’ x 55’
2,585
12’
220
120
Call*
120
200
CONTACT
Continental Room
65’ x 55’
3,575
9’
350
180
Call*
220
350
Recreation Office
Ram Room
35’ x 43’
1,505
8’
120
60
24
88
130
Restaurant Reservations
Inn Board Room
12’ x 17’
204
9’
15
N/A
12
N/A
N/A
Lift Tickets
Inn Front Desk
RECREATION
Food & Beverage
(208) 622-2800
(208) 622-3700
restaurantreservations@sunvalley.com
Mountain Operations
(208) 622-6136
(208) 622-6130
lifttickets@sunvalley.com
Recreation
(208) 622-2135
(208) 622-2236
recreation@sunvalley.com
Edelweiss
17’ x 17’
289
8’9”
12
9
10
N/A
N/A
Special Event Tickets
Columbine A
19’ x 17’
323
8’
32
N/A
12
N/A
N/A
Mountain Services
Mountain Operations
(888) 490-5950
(208) 622-6155
mountainoperations@sunvalley.com
Columbine B
35’ x 17’
595
8’
56
36
28
32
60
Sun Valley Nordic Center
Cross Country
(208) 622-2251
(208) 622-2920
svnordic@sunvalley.com
Aspen Room
17’ x 20’
340
8’
24
18
12
N/A
N/A
Sun Valley Salon & Spa
Salon & Beauty
(208) 622-2160
--
thespa@sunvalley.com
Camas Room
17’ x 33’
561
8’
50
24
24
45
32
Sun Valley Golf Course
Golf
(208) 622-2251
(208) 622-2920
golf@sunvalley.com
Lupine Room
17’ x 33’
561
8’
50
24
24
45
32
Babysitting & Day Camp
Child Care Services
(208) 622-2097
(208) 622-2096
concierge@sunvalley.com
Sport Shooting
(208) 622-2111
(208) 622-2236
recreation@sunvalley.com
Sun Valley Stables
Recreation
(208) 622-2391
(208) 622-2236
recreation@sunvalley.com
Sun Valley Ice Rink
Recreation
(208) 622-2194
208-622-2199
icerink@sunvalley.com
Bowling Alley
Recreation
(208) 622-2191
(208) 622-2236
recreation@sunvalley.com
Tennis & Swim Center
Recreation
(208) 622-2156
(208) 622-2236
recreation@sunvalley.com
DEPARTMENT
TELEPHONE
FAX
Sun Valley Gun Club
SUN VALLEY VILLAGE FACILITIES ROOMS
DIMEN.
SQ. FT.
CEILING
THEATER
CLASS
CONF.
BANQUET
RECEP.
Sawtooth Room
40’ x 60’
2,400
9’
160
76
40
100
150
Boiler Room
46’ x 47’
2,162
10’11” / 14’7”
160
80
40
N/A
150
Opera House
48’ x 82’
3,936
27’6”
300
N/A
N/A
N/A
N/A
CONTACT
SUN VALLEY LODGE FACILITIES ROOMS
DIMEN.
SQ. FT.
CEILING
THEATER
CLASS
CONF.
BANQUET
RECEP.
Garnet Room
13’ x 30’
398
8’ / 3”
20
N/A
16
N/A
20
Larkspur Room
20’ x 30’
600
8’ / 3”
50
30
24
N/A
50
Lodge Board Room
27’ x 16’
432
8’ / 3”
36
30
20
N/A
36
12 | SUN VALLEY.COM/GROUPS
GENERAL
Resort Operator
Guest Services
(208) 622-4111
(208) 622-2030
info@sunvalley.com
Customer Service
Guest Services / Reservations
(800) 786-8259
(208) 622-2030
customersupport@sunvalley.com
General Information
Guest Services / Reservations
(800) 786-8259
(208) 622-2030
info@sunvalley.com
Information Technology
(208) 622-2044
--
tech_av@sunvalley.com
IT / Audio Visual
SUNVALLEY.COM/GROUPS | 13
Sun Valley Gun Club
Sun Valley Resort & Village Map
CALENDAR OF EVENTS & FESTIVALS SUMMER SUN VALLEY WRITERS’ CONFERENCE JUNE/JULY
CROSSTOBERFEST OCTOBER
This two-day cyclocross race boasts "beers, bikes, and fun!" Proceeds benefit cycling events in the community.
For one week, the country's literati descend on Sun Valley for talks, discussions, workshops, and presentations.
crosstoberfestidaho.com
svwc.com
OCTOBER
RIDE SUN VALLEY BIKE FESTIVAL
This festival celebrates the rich history of sheepherding in the Wood River Valley, with culinary events, crafts, and a downtown exhibition.
JUNE/JULY
This multi-day biking event features races, music, concerts, clinics, expos, and more throughout the Wood River Valley. SUN VALLEY ROAD RALLY
OCTOBER
JULY
Watch some of the world's fastest cars (and drivers) zoom down Idaho's Highway 75 at over 200mph!
JULY - AUGUST
This weekly symphony has a spot as one of the country’s best classical music concerts—bring a picnic and sit on the lawn or get a seat in the awe-inspiring Sun Valley Pavilion.
JULY - AUGUST
SUN VALLEY NORDIC FESTIVAL
JULY - SEPTEMBER
Saturday evenings in the summer, Sun Valley Resort brings Olympic ice skating talent straight to Sun Valley!
GALLERY WALKS
sunvalley.com
The Sun Valley Gallery Association hosts weekly evening walks with wine, artist chats, and the latest installations.
wrfarmersmarket.org
JANSS PRO-AM CLASSIC MARCH - APRIL
wrvstudiotour.org
This fun-filled ski race series benefits the Sun Valley Ski Education Foundation—a local event to look forward to!
WAGON DAYS
svsef.org
SEPTEMBER (LABOR DAY WEEKEND)
SUN VALLEY WELLNESS FESTIVAL
wagondays.org
52 53 (13) (11)
Sun Valley Pavilion Carol’s Lodge Opera House Trail Creek Cabin
38
30
4
27
17 36
8
50
18
37
9
19 7
26
21
1
23
5
13
51
Baldy Bus Circle
Carol’s Trailhead
Dollar Bus Circle
39
46
22
45
14
Villager Condominiums
Atelier Condominiums
6
2
20
To Elkhorn Golf Course
44 52
4
Sun Valley Pavilion
15
40
41 42
16
43
Lodge Apartments
53
Dollar Meadow Condominiums
Carol’s Dollar Mountain Lodge
35
Sun Valley Lake
32
Dollar Mountain
Dollar Rd
To Ketchum Bald Mountain (Warm Springs)
33
Cottonwood Condominiums
34
Saddle Rd
Snow Creek Condominiums Sun Valley Rd
MAY
Bike Path
This yearly event brings together the biggest names in all things wellness—mind, body, spirit, and environment. sunvalleywellness.org
Symphony Cottage View Cottage Lake Cottage Dollar Cottage Harriman Cottage President’s Cottage Guest Cottage White Clouds Townhomes Diamondback Townhomes
Wildflower Condominiums
SUN VALLEY FILM FESTIVAL
SEPTEMBER
Sun Valley Gift Shop Brass Ranch (Retail) Pete Lane’s (Sports) Recreation Center Playschool (Day Care) Post Office Wells Fargo Bank Sinclair Gas Station Laundry & Dry Cleaners Sun Valley Stables
40 41 42 43 44 45 46 47 48
Sun Valley Lodge Sun Valley Inn Lodge Apartments Cottonwood Condos Snow Creek Condos Dollar Meadow Condos Villager Condos Atelier Condos Wildflower Condos Eccles Cottage
(30) Lodge Convention Rooms (31) Inn Convention Rooms 50 Sawtooth Room 51 Boiler Room
Sun Valley Lodge
SPRING
Now on its sixth year, this film fest features a screenwriters’ lab, coffee talks, parties, awards, and plenty of premieres.
20 21 22 23 24 25 26 27 28 29
Sun Valley Gun Club Sun Golf/Nordic Center Sun Valley Spa Opera House Theater Bowling Alley Outdoor Ice Rink Indoor Ice Rink Tennis & Swim Center Olympic Pool & Jacuzzi Village Retail Shops
CONVENTION FACILITIES
3
sunvalleyfilmfestival.org
This historical event celebrates the Old West with a Big Hitch Parade, antique fairs, and a saloon-style shoot-out!
2
31
Spa & Salon
DECEMBER - MARCH
WOOD RIVER VALLEY STUDIO TOUR During this annual tour, our most talented local artists open their homes and studios to reveal their latest work.
(18-Holes)
Sun Valley Inn
25
MARCH
FALL
Trail Creek Golf Course
48
24
svgalleries.org
Support the local community! This weekly open-air market in Hailey and Ketchum features fresh local produce, arts and crafts, and live music.
Diamondback Townhomes
(9-Holes)
JANUARY - FEBRUARY
nordictownusa.com
JUNE - OCTOBER
White Clouds Golf Course
3
30 31 32 33 34 35 36 37 38 39
1
28
This weeklong event is filled with demos, races, and seminars in “Nordic Town, USA,” culminating in the famous 34.3 km Boulder Mountain Tour.
Short Line Deli Poolside Cafe Chocolate Foundry Sun Valley Club Trail Creek Cabin
LODGING & ACCOMMODATIONS
8
DECEMBER
sunvalley.com
FARMERS MARKET
White Clouds Residences
SUN VALLEY CHRISTMAS
SVCA SUMMER CONCERT SERIES
SUN VALLEY ON ICE
47
WINTER
svsummersymphony.org
sunvalleycenter.org
Earl’s Trailhead
White Clouds Townhomes
9
From carolers and a tree lighting ceremony to Nutcracker on Ice, the Sun Valley village provides the best winter wonderland experience.
Each year, this concert series draws musicians from the around the country, such as Emmy Lou Harris and Wilco.
12 (10) (8) 13 14 15 16 17 18 19
10
sunvalleyjazz.com
SUN VALLEY SUMMER SYMPHONY
7 8 9 10 11
a la Mode Bald Mountain Pizza Duchin Lounge Gretchen’s Konditorei The Ram
SHOPS, SERVICES, & RECREATION
Enjoy five days of live jazz music with 40 bands, 200 musicians, and over 250 different shows.
sunvalleyroadrally.com
1 2 3 4 5 6
Sun Valley Club (Golf - Nordic)
trailingofthesheep.org
SUN VALLEY JAZZ JAMBOREE
Trail Creek Cabin 11
TRAILING OF THE SHEEP
ridesunvalley.org
VILLAGE DINING
12
29
To Ketchum Bald Mountain (River Run)
Sun Valley Stables (Trail Rides)
The Community School
Sun Valley Resort | PO Box 10 | 1 Sun Valley Road | Sun Valley, Idaho 83353 (800) 786-8259 | info@sunvalley.com