Wedding Planner
Wedding Planning Checklist 9-12 months prior Set a budget, and determine how costs will be divided Select a date, and reserve venue Start the guest list to get your best cost estimate Find an officiant Select your wedding party. Hire a planner or day-of coordinator Book a florist, photographer, and DJ or band
6-9 months prior
Find a caterer if the venue doesn’t offer one. Choose bridesmaids’ attire. Register for gifts. Start planning your honeymoon. Select and order a bridal gown! Create a wedding website. Arrange transportation.
4-6 months prior Finalize guest list. Send save-the-date announcements. Reserve any rental items needed for ceremony/ reception. Shop for wedding invitations. Finalize a date, time, and location for rehearsal dinner. Choose ceremony readings, and reach out to readers. Arrange room blocks at hotels for out-of-town guests. Meet with your officiant.
2-4 months prior
Mail invitations. Shop for your wedding rings. Order wedding cake. Obtain marriage license after 90-day mark. Find your makeup artist and hairstylist, and make your day-of and trial-run appointments. Purchase favors and gifts for welcome baskets.
Notes:
1-2 months prior
Send rehearsal-dinner invitations. Reserve tuxedos for groomsmen. Finalize the menu and the flowers. Meet with vendors to work out details Print seating cards and programs. Create seating plan and wedding-weekend timeline. Have your final dress fitting. Write vows. Finalize all details, and confirm with vendors.
1 week prior Expect lots of last-minute things to come up, so try not to save anything that could have been finished sooner. Confirm arrival times with vendors and wedding party. Set aside checks or tips to distribute to vendors. Delegate tasks to wedding part
Day Before Your Big Day Manicure/Pedicure If you have welcome bag/gifts, make sure they get to the hotel before guests check in Make sure the best man has the rings and the final payment envelopes for vendors Attend rehearsal and rehearsal dinner Make sure bridal party has their attire, shoes and jewelry Pack for honeymoon Stay hydrated - breathe and relax Go to sleep early!
Your Big Day Stay hydrated for sure Please make sure to eat something - it’ll be a long day Lay out your rings, a copy of your invitation, shoes and dress so that everything is ready when the photographer gets there Make sure to thank people around you...they are so excited for you and just want to help Send your special note to your beloved
Notes:
Enjoy your day because today you marry your best friend!
monthly planner SUN
MON
TUE
WED
THU
FRI
SAT
weekly planner MONDAY
WEEK OF TO DO LIST
TUESDAY
WEDNESDAY
THURSDAY
APPOINTMENTS DATE
TIME
VENDOR
FRIDAY
SATURDAY
COMING UP SUNDAY
CONTACT
bride’s attire planner STORE/SALON: WEBSITE: ADDRESS: SALESPERSON/CONTACT:
PHONE:
EMAIL: APPOINTMENT (DATE/TIME): DRESSES CONSIDERED DES I GN ER
STYLE/DESCRIPTION
Size
ACCESSORIES CONSIDERED ITEM: DESIGNER:
NO./STYLE
DESCRIPTION: ITEM: DESIGNER:
PRICE: NO./STYLE
DESCRIPTION: ITEM: DESIGNER:
NO./STYLE
DESCRIPTION: NOTES:
NO./STYLE PRICE:
NO./STYLE
DESCRIPTION: ITEM: DESIGNER:
NO./STYLE PRICE:
DESCRIPTION: ITEM: DESIGNER:
NO./STYLE
NO./STYLE PRICE:
NO./STYLE
NO./STYLE PRICE:
COST
ceremony venue VENUE:
CONTACT:
PHONE:
EMAIL:
ADDRESS: TOTAL COST:
DEPOSIT :
PAID ON :
BALANCE:
DUE ON:
RESERVED DATE/HOURS: FINAL HEAD COUNT DUE BY: CANCELLATION POLICY: SERVICES/RENTALS INCLUDED:
ADDITIONAL TERMS/POLICIES:
NOTES:
MAXIMUM CAPACITY:
reception venues VENUE:
CONTACT:
PHONE:
EMAIL:
ADDRESS: TOTAL COST:
DEPOSIT :
PAID ON :
BALANCE:
DUE ON:
RESERVED DATE/HOURS: FINAL HEAD COUNT DUE BY: CANCELLATION POLICY: SERVICES/RENTALS INCLUDED:
ADDITIONAL TERMS/POLICIES:
NOTES:
MAXIMUM CAPACITY:
rehearsal dinner CEREMONY REHEARSAL DATE:
TIME:
CONTACT:
VENUE:
PHONE:
EMAIL:
ADDRESS: PARKING:
DEPOSIT :
PAID ON :
BALANCE:
DUE ON:
DINNER REHEARSAL DATE: CONTACT:
TIME:
VENUE:
PHONE:
EMAIL:
ADDRESS: PARKING:
DEPOSIT :
PAID ON :
BALANCE:
DUE ON:
GUEST LIST S/N
GUEST NAME
CONTACT
RSVP
guest list S/N
GUEST NAME(S)
ADDRESS
MAILED?
RSVP
SAVE THE DATE INVITATION
YES / NO # GUESTS :
SAVE THE DATE INVITATION
YES / NO # GUESTS :
SAVE THE DATE INVITATION
YES / NO # GUESTS :
SAVE THE DATE INVITATION
YES / NO # GUESTS :
SAVE THE DATE INVITATION
YES / NO # GUESTS :
SAVE THE DATE INVITATION
YES / NO # GUESTS :
SAVE THE DATE INVITATION
YES / NO # GUESTS :
SAVE THE DATE INVITATION
YES / NO # GUESTS :
SAVE THE DATE INVITATION
YES / NO # GUESTS :
SAVE THE DATE INVITATION
YES / NO # GUESTS :
SAVE THE DATE INVITATION
YES / NO # GUESTS :
SAVE THE DATE INVITATION
YES / NO # GUESTS :
SAVE THE DATE INVITATION
YES / NO # GUESTS :
SAVE THE DATE INVITATION
YES / NO # GUESTS :
MEAL CHOICE
TABLE
GIFT DESCRIPTION
reception seating chart TABLE:
TABLE:
1 2 3 4 5 6 7 8 9 10
1 2 3 4 5 6 7 8 9 10
TABLE:
TABLE:
1 2 3 4 5 6 7 8 9 10
1 2 3 4 5 6 7 8 9 10
TABLE:
TABLE:
1 2 3 4 5 6 7 8 9 10
1 2 3 4 5 6 7 8 9 10
wedding transportation COMPANY:
CONTACT:
PHONE:
EMAIL:
COST PER HOUR:
MIN. HOURS:
OVERTIME RATE:
TYPES OF VEHICLE(S): TOTAL COST:
DEPOSIT :
PAID ON :
BALANCE:
DUE ON:
CEREMONY REHEARSAL PICK-UP TIME
PICK-UP LOCATION
VEHICLE(S)
PICK-UP TIME
PICK-UP LOCATION
VEHICLE(S)
PICK-UP TIME
PICK-UP LOCATION
VEHICLE(S)
BRIDE GROOM BRI D ESMAI DS/BRI DE’S SIDE G ROO MSM EN/GROOM’S SIDE OTHER GUESTS
TO RECEPTION SITE BRIDE & GROOM BRI D ESMA IDS/BRIDE'S SIDE G ROO MSM EN/GROOM’S SIDE OTHER GUESTS
FROM RECEPTION SITE BRIDE & GROOM BRI D ESMAI DS/BRI DE’S SIDE G ROO MSM EN/GROOM’S SI DE OTHER GUESTS
Vendor Contact List WEDDING CAKE
FLORIST
COMPANY:
COMPANY:
CONTACT NAME:
CONTACT NAME:
PHONE:
PHONE:
EMAIL:
EMAIL:
ADDRESS:
ADDRESS:
NOTES:
NOTES:
CEREMONY VENUE
TRANSPORTATION
COMPANY:
COMPANY:
CONTACT NAME:
CONTACT NAME:
PHONE:
PHONE:
EMAIL:
EMAIL:
ADDRESS:
ADDRESS:
NOTES:
NOTES:
RECEPTION VENUE
CEREMONY MUSICIAN
COMPANY:
COMPANY:
CONTACT NAME:
CONTACT NAME:
PHONE:
PHONE:
EMAIL:
EMAIL:
ADDRESS:
ADDRESS:
NOTES:
NOTES:
CEREMONY OFFICIANT
DJ
COMPANY:
COMPANY:
CONTACT NAME:
CONTACT NAME:
PHONE:
PHONE:
EMAIL:
EMAIL:
ADDRESS:
ADDRESS:
NOTES:
NOTES:
CATERER
EMCEE
COMPANY:
COMPANY:
CONTACT NAME:
CONTACT NAME:
PHONE:
PHONE:
EMAIL:
EMAIL:
ADDRESS:
ADDRESS:
NOTES:
NOTES:
Vendor Contact List PHOTOGRAPHER
WEDDING DRESS SALON
COMPANY:
COMPANY:
CONTACT NAME:
CONTACT NAME:
PHONE:
PHONE:
EMAIL:
EMAIL:
ADDRESS:
ADDRESS:
NOTES:
NOTES:
VIDEOGRAPHER
MAKEUP
COMPANY:
COMPANY:
CONTACT NAME:
CONTACT NAME:
PHONE:
PHONE:
EMAIL:
EMAIL:
ADDRESS:
ADDRESS:
NOTES:
NOTES:
STATION ERV /CALLIGRAPHER
HAIR
COMPANY:
COMPANY:
CONTACT NAME:
CONTACT NAME:
PHONE:
PHONE:
EMAIL:
EMAIL:
ADDRESS:
ADDRESS:
NOTES:
NOTES:
TUX RENTAL
ALTERATIONS
COMPANY:
COMPANY:
CONTACT NAME:
CONTACT NAME:
PHONE:
PHONE:
EMAIL:
EMAIL:
ADDRESS:
ADDRESS:
NOTES:
NOTES:
JEWELER
WEDDING COORDINATOR
COMPANY:
COMPANY:
CONTACT NAME:
CONTACT NAME:
PHONE:
PHONE:
EMAIL:
EMAIL:
ADDRESS:
ADDRESS:
NOTES:
NOTES:
To Do List
wedding day emergency kit SEWING KIT + WARDROBE FIXERS SMALL SCISSORS SAFETY PINS FASHION TAPE HEM TAPE CLEAR NAIL POLISH TIDE-TO-GO LINT ROLLER CHALK (TO COVER STAINS) SEWING KIT (WITH MATCHING THREAD COLORS+ EXTRA BUTTONS) HAIR COMB/BRUSH BOBBY PINS HAIR TIES HAIRSPRAY DRY SHAMPOO GEL/MOUSSE HAIR STRAIGHTENER/CURLING IRON MAKEUP POWDER/FOUNDATION BLUSH MASCARA EYELINER EYEBROW PENCIL EYESHADOW PALETTE LIPSTICK+ LINER MAKEUP REMOVER MAKEUP BRUSHES OIL ABSORBING SHEETS FAKE EYE LASHES
TOILETRIES COTTON SWABS (Q-TIPS) TWEEZERS NAIL FILER NAIL POLISH (MATCHING COLOR) DEODORANT PERFUME+ COLOGNE TISSUES BABY POWDER TAMPONS+ PADS FLOSS TOOTHBRUSH + TOOTHPASTE LOTION SUNSCREEN MEDS + FIRST AID ANTACID (TUMS) BAND-AIDS PAIN RELIEVERS BUG SPRAY PERSONAL MEDICATIONS CONTACT LENSES+ SOLUTION EYE DROPS MAKEUP WATER SMALL SNACKS (I.E. GRANOLA BARS) BREAT H MINTS/GUM PHONE CHARGERS DRINKING STRAWS (FOR WATER) ENERGY DRINKS EXTRA CASH EXTRA BLACK SOCKS EARRING BACKS