CLPOC Board Minutes

from The Canadian Laker - 2022 April/May

by SVK Multimedia & Publishing

Mobile Watch

CANADIAN LAKES PROPERTY OWNERS CORPORATION Board of Directors Meeting January 22, 2020 @ 9:00 AM

Attendee’s Role Present

Paul Szymkowicz John Colley James French Steve Wilcox Dan Altier President Vice President Treasurer Secretary Director

Zoom (Z) In Person (IP)

IP Z Z Z Z

Absent

Steve Brandt Shannon Hannon Director Director IP Z

Jerry Juncker Director Z

Dan Rice Director IP Others in attendance – Greg Babbitt - General Manager, Kim Dowell – Controller, and Casey Smith - Facilities, 4 Members attended in person, 7 Members attended online.

AGENDA TOPIC’S AND DISCUSSION ITEMS 1. Call to Order - Meeting called to order by President Szymkowicz @ 9:00 AM 2. Pledge of Allegiance – Pledge conducted. 3. Agenda Approval – Motion/

Support. Motion approved 4. Austin and Morton Township

Reports – Greg Babbitt advised that the Morton Township year-end report was in its final draft form and would be presented to Board upon its completion 5. Presidents Report – President

Szymkowicz welcomed Directors

Brandt and Hannon, Highlighted positive financial strength of the community. 6. Financial Report – Controller

Dowell presented current financials,

Director Rice asked a question regarding RR/Capital contributions, Director Rice noted a very healthy financial situation at this time.

COMMITTEE REPORTS 7. ACC Committee – Secretary Wilcox welcomed two new Directors

Brandt and Rice to the committee and advised that in our first meeting they approved new construction.

The committee looks forward to a busy year. 8. CLA – Director Rice reviewed the success of the NYE gathering and advised of the upcoming (2/12/22)

Winter Carnival. Members were also encouraged to join the CLA 9. Executive Committee – President

Szymkowicz advised discussions took place regarding legal updates, the IT project which will be discussed today, Marketable Title

Act slated to take effect in March of 2024, The Hoover Dam, Pierce

Road Spillway, Director Board

Orientation, Committee Communication Efforts, and the approved committee Charter. 10. Finance Committee – Treasurer

French welcomed new members

Director Hannon and Member at

Large Glenn Spence. 11. Strategic Planning Committee –

Has not yet met, but will meet in the upcoming week 12. General Managers Report – a. Information in packet b. Information is in packet c. Hoover dam report and recommendations will be available in mid-February. State indicated we need an inspection of the Pierce Rd spillway which will be done next week.

Restaurant cooler parts should be in for installation next month.

Shrink Wrapping Winterize Inboards & Outboards Short & Long Distance Hauling

ALL SEASON RV & BOAT STORAGE

Repair and Service Work Custom Canvas Covers Harbor Master Docks Boat Detailing

231-972-4813

d. No updates committees have not begun meeting e. Sports park skating and crosscountry ski trails are maintained and available to use. Tubing Hill is currently unavailable due to insufficient snow. Annual billing has gone out. 13. Consent Calendar – Motion/ Support to Approve December Workshop and Board minutes, receive and file December 2021 Check

Disbursements. Motion approved 14. Member Comments on action or discussion items – Pete Ricketts

HW 191 asked several questions regarding the hiking/biking trails

Director Altier provided the requested information. 15. Items for Board Action – Motion/

Support. Discussion regarding the inclusion of increased safety measures. Motion Approved 16. Items for Board Discussion – a. Item to Discussion a Budget

Hearing pursuant to Article XIII(C) of the Articles of Incorporation (Proforma Budget in Packet).

No discussion informational only. b. Item to discuss Charters and

Membership for the 2022 Board of Directors Committees. No discussion informational only. c. Item to discuss the replacement of Corporate Software/Hardware;

Director Altier presented the project. Motion/Support to suspend rules to allow passage of the project, Motion Approved 9-0. Motion/Support to approve this project at a cost not to exceed $105,000 from the Reserve

Replacement Fund.

Motion Approved. 17. Member Comments – None 18. Director Comments – Welcomes to the new Directors Brandt and

Hannon, supportive comments for members and Directors in approving the two projects today. 19. Member Communications –

Provide Members information regarding the two significant projects approved today. 20. Moved to Executive Session – 9:47 am Respectively submitted by Steve Wilcox, Board Secretary. (Minutes are printed as submitted.)

CANADIAN LAKES PROPERTY OWNERS CORPORATION Board of Directors Meeting February 26, 2022 @ 9:00 AM

Attendee’s Role Present

Paul Szymkowicz John Colley James French Steve Wilcox Dan Altier President Vice President Treasurer Secretary Director

Zoom (Z) In Person (IP)

IP Z Z Z Z

Absent

Steve Brandt Shannon Hannon Director Director IP Z

Jerry Juncker Director Z

Dan Rice Director IP Others in attendance – Greg Babbitt - General Manager, Kim Dowell – Controller. – 4 Members attended in person, 4 Members attended online.

AGENDA TOPIC’S AND DISCUSSION ITEMS 1. Call to Order - Meeting called to order by President Szymkowicz @ 9:00 AM 2. Pledge of Allegiance – Pledge conducted. 3. Agenda Approval – Motion/Support. Motion approved

4. Austin and Morton Township

Reports – No Reports 5. Presidents Report – President

Szymkowicz welcomed members and once again talked about the positiveness of the community 6. Financial Report – Controller Dowell presented current financials; specific details included in information packet.

COMMITTEE REPORTS 7. ACC Committee – Secretary Wilcox advised that due to circumstances beyond control we did not meet but will be meeting next Friday and anticipate several housing approvals. 8. CLA – Director Rice reviewed the success of the Winter Carnival. He also advised members of the upcoming CLA Potluck. Members were also encouraged to join the CLA 9. Executive Committee – President

Szymkowicz advised discussions took place regarding legal updates, the IT project which will be discussed today, a negative email from a member, and the July fireworks. 10. Finance Committee – Treasurer

French thanked staff for their work on the 2023 FY budget which will be discussed during the budget hearing today. Advised we are doing well financially. Discussed the upcoming RR projects. Small claims cases remain slow due to the current court status. RR Subcommittee will present their proposed

Bylaw at the next meeting.

11. Strategic Planning Committee –

Vice President Colley discussed current initiatives in progress Walking

Trail and the Royal Grill beverage cooler and taps. It was indicated that

Strategic Planning will be integrating the LDC report into their process.

Discussed potential Castle utilization projects. Future meetings with Staff.

12. General Managers Report –

a. Information in packet b. Information is in packet c. Hoover dam report and recommendations will be available to the BAG committee for review and recommendations to the Board. State indicated we need an inspection of the Pierce

Rd spillway. Restaurant cooler parts should be in for installation next month. Construction of

Walking trail will begin in its early stages next week. Subdivisions signs have been delivered and will be installed weather permitting. IT project is progressing well. d. Marketing Awareness

Committee and Compliance held

their initial meeting e. Sports park skating and crosscountry ski trails are maintained and available to use. Tubing Hill is currently unavailable due to insufficient snow. Shanties off the ice by 3/15. Garage sale is may 27,28. Fireworks are July 9. 13. Consent Calendar – Motion/Support to Approve January Workshop and Board minutes, receive and file

January 2022 Check Disbursements.

Motion approved.

14. Member Comments on action or

discussion items – No Member comments.

15. Items for Board Action –

a. Motion/Support to approve

Board Committee Charters and

Committees. Motion approved. b. An item to conduct a Budget

Hearing pursuant to Article XII(C) of the Articles of Incorporation relative to Fiscal Year 2023.

President Szymkowicz opened the hearing. Member Rick Lowe

RS 546 expressed concerns regarding the Royal Grille

Canadian Lakes Excavating

10817 Pierce Road • Stanwood, MI 49346 Residential & Commercial Services Licensed & InsuredLice

Gravel, Fill, Topsoil • Site Development Septic Systems (New & Replacement) Clearing Land • Digging Basements

231-972-8986

urging the Board to continue to support the operations.

16. Items for Board Discussion –

a. Item to discuss a Budget for FY 2023 in the Amount of $5,331,215 b. Item to discuss the replacement of a Maintenance Vehicle in the amount of $36,000. Motion/

Support/Approved to suspend the rules. Motion/Support to drawdown the Reserve Replacement

Fund in the amount of $36,000 for the purchase of a replacement

Maintenance Vehicle. Motion

Approved c. Item to the approve the Michigan

Liquor Control Commission

Liquor License Resolution.

Motion/Support/Approved to suspend the rules. Motion/

Support to approve the Michigan

Liquor Control Commission

Liquor License for the application dates stated for a Special License to provide alcohol. Motion

Approved. 17. Member Comments – Ken

Swathwood RS 210 inquired whether the property previously owned by the Browning’s was part of CLPOC. He was advised it is not. He also inquired whether the 2022 Fee schedule had been approved. He was advised it was approved in December. 18. Director Comments – Director

Altier inquired as to the status of his request on a Code of Conduct President Szymkowicz advised he would be receiving information in the next week. Treasurer French commended

Greg and staff on their hard work in putting together the budget. Director Rice concurred with Treasure

French and also commended members for their continual support. 19. Member Communications – Provide Members information regarding the Budget Hearing. 20. Moved to Executive Session - 9:46 am Respectively submitted by Steve Wilcox, Board Secretary. (Minutes are printed as submitted.)

By Lynette Toney

AS WE APPROACH the senior time of our lives, we need to think about quality of life. Quality of life is greatly enhanced by maintaining agility, balance, and muscle tone. That is just what we offer in the Exercise/Dance class, all done with fun and laughs to music.

Our class consists of stretching, toning with light weights, dance movement, and a cool down stretch. Exercise/Dance is done to music ranging from Big Band to Ed Sheeran, J Lo, Michael Buble’, and Elvis. Everyone can do this at their own pace. Some of our ladies exercise their jaws while moving to the beat.

Come and join us at the Alpine Haus not only to dance, but to take in the beauty of Canadian Lakes. We have a view of the Castle from our perch across the valley.

Classes meet Tuesdays at 2 p.m. and Thursdays at 10 a.m. Wear comfortable shoes, bring light weights (1-3 lbs.), and water to stay hydrated.

Many friendships have developed over the years just by joining in to improve our quality of life and overall fitness. Keep living the GOOD life!