CLPOC Board Minutes CLPOC BOARD OF DIRECTORS MEETING Saturday, May 22, 2021 (Virtual Via Zoom) 1. Call to order: The meeting was called to order by Paul Szymkowicz, President at 9:00 a.m. Board members present were: John Colley, Vice President, James French, Treasurer, Linda Tilley, Secretary, Dan Rice, Dan Altier, Jerry Juncker and Steve Wilcox. Director Halpin was absent. 2. Staff members: Greg Babbitt, Kim Dowell, Jessica Slendak 3. Approval of the Agenda: Motion by French / Support Rice Passed 8/0 AUSTIN AND MORTON TOWNSHIP REPORTS: Neither Austin nor Morton Township submitted a report for this meeting. 1. President’s Report: President Szymkowicz wished everyone a safe and enjoyable Memorial Day. The Canadian Lakes annual garage sale will be held on Friday and Saturday before Memorial Day. There will be a lot of traffic in Canadian Lakes during the sale, please exercise extreme caution on the roads. As the holiday approaches our lakes will be congested, again please be cautious as you enjoy your holiday weekend. 2. Financial Report: Controller Dowell reviewed the draft financial statements (not included in the agenda packet this month). Noted that this month 250 lots have outstanding 2020 balances, 174 lots have outstanding balances from 2019. COMMITTEE REPORTS: 1. ACC: Secretary Tilley reported that no requests for approval have been received for this month. 2. CLA Liaison: Director Rice reports the CLA BOD meeting held in May was held in person at the Highland Housel. Please refer to the CLA Website and the Lite Lines for complete minutes and details for the May meeting. Random membership appreciation award Winner for May was Tom and Jane Foster. Please renew your membership for 2021.
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$25 gives you access to many family-friendly, enjoyable events, plus opportunities to win prizes. The CLA Shopping event started Feb 1 and continues to run through June 21. Refer to the Lite Lines for information on the Poker Run. You must be member to win. Executive: The committee met to discuss several legal items. There will be a short executive session after today’s meeting. Finance: Treasurer French reported that 69 lots went back to the state. Small claims are still being pursued, albeit slowly, as all courts are not yet open. Controller Dowell and her staff are pursuing the collection of outstanding membership fees. The success of the collection efforts are shown in the lower outstanding lot numbers. The committee and staff are preparing for the annual audit. Lot Default AdHoc: Director Halpin was absent. No report was submitted. Strategic Planning: Director Altier reported that the committee met on the 10th where they reviewed the IT process and set a timetable for the Community Planning process. Jim Schwarzenruber has removed himself from the group to pursue other interests.
GENERAL MANAGER’S REPORT: 1. The Agenda packet contains reports on amenity usage and safety activity. 2. Each month one of the department heads will attend the board meeting to present their reports in person. This month Shayna Hancock reported on the Royal Grille activities. 3. Please note: The departmental reports, normally listed here, have been posted on the Canadian Lakes website for your convenience. 4. Limitations on the amenity use will continue as required by the state. 5. Community buildings are now and following current COVID guidelines. c a n a d i a n l a ke s .o r g
6. General Manager Committees have begun meetings for this year. 7. The Fawn Lake dam is leaking, the engineers are trying to determine the source and a solution. 8. The beach renovation project is on hold due to unavailability of the original contractor. 9. The Community Garage sale will be held as planned. The traditional 4th of July events will go forward as in prior years. The 4th of July fireworks celebration will be held on Saturday, July 3rd. 10. Consent Calendar: The notes from the Board Workshop on April 14, 2021 and the minutes from the Board Meeting April 24, 2021 and the receipt and filing of the April, 2021 Check Disbursements were presented for approval. Motion by Tilley, Support by Rice Approved 7/0. 11. Members Comments on Items for action or discussion: None received. 12. Items for Action: None ITEMS FOR DISCUSSION: 1. Nominating Committee: President Szymkowicz asked for volunteers from the board of directors to chair and serve on the committee. 2. Campground Utility Vehicle: A replacement Utility Vehicle is needed for the Campground $29,120.00 is needed from the Replacement Reserve Fund. 3. Move to suspend the rules by Wilcox, Support Rice Approved 7/0 4. Move to purchase a campground utility vehicle for $29,120, with the understanding that any funds received from the sale of the current vehicle will be deposited in the Replacement Reserve fund Motion by Wilcox, Support Rice Approved 7/0 5. Replace Six bunkers at the Royal Golf Course: This is an in-house project by staff. The cost of material will be covered by the Replacement Reserve fund. $23,801.00 is budgeted. 49
