CLPOC Board Minutes

Canadian Lakes Property Owners Corporation

Board of Directors Meeting March 25, 2023 @ 9:00 a.m.

Attendee’s Role Present Absent Zoom (Z) In Person (IP)

Paul Szymkowicz President P

John Colley Vice President Z

James French Treasurer X

Steve Wilcox Secretary Z

Dan Altier Director IP

Steve Brandt Director IP

Shannon Hannon Director Z

Jerry Juncker Director IP

Linda Ricketts Director IP

Others in attendance – Greg Babbitt - General Manager, Kim Dowell – Controller, Kristin Wilcox – Safety Director/IT

AGENDA TOPIC’S AND DISCUSSION ITEMS

1. Call to Order and Pledge of Allegiance – Meeting called to order by President Szymkowicz @ 9:00 AM and Pledge conducted.

2. Agenda Approval – Motion by Director Altier Support by Director Brandt, unanimous approval

3. Austin and Morton Township Reports – None

4. Presidents Report – President Szymkowicz gave a brief out; line of current and upcoming activities

5. Financial Report – Kim Dowell gave a brief overview of current status

COMMITTEE REPORTS

6. ACC Committee – Vice President Colley advised on current building and remodeling projects

7. CLA – Director Ricketts gave an update of CLA activities.

8. Executive Committee – President Szymkowicz gave an update on committee discussions

9. Finance Committee – Director Brandt for Treasurer French provided current Finance discussions

10. Strategic Planning Committee – Secretary Wilcox updated on committee activities

GENERAL MANAGERS REPORT a. Amenity Usage Report – None b. Departmental Report – In packet c. Reserve & Capital Project Update

– Updates provide by General Manager Babbitt regarding NorthStar, Physical financial reports, Golf, Member website, and Campground. Director Brandt gave a more detailed report on NorthStar.

1. Consent Calendar – Motion by Secretary Wilcox Support By Director Altier to approve of the Notes of the February 8, 2023 Workshop Meeting & Minutes of the February 25, 2023 Board Meeting and to Receive & File the February

Opening summer 2023! Big Rapids

14755 215th Avenue, Big Rapids, MI

2023 Check Disbursements. Unanimous approval.

2. Member Comments on action or discussion items – None

3. Items for Board Action a. MOTION TO APPROVE THE MISSION, VISION, and OVERARCHING GOALS – Motion by Secretary Wilcox Support by Director Brandt, unanimous approval. b. MOTION TO ADOPT THE OPERATING LINE-ITEM BUDGET FOR FISCAL YEAR 2024 BEGINNING APRIL 1, 2023 THRU MARCH 31, 2024, IN THE AMOUNT OF $6,025,224.00. INCLUDING, CONTRIBUTIONS IN THE AMOUNT OF $622,OO.OO TO THE REPLACEMENT RESERVE FUND AND IN THE AMOUINT OF $50,000 TO THE CAPITAL IMPROVEMENT FUND. AND

TO ALSO APPROVE REPLACEMENT RESERVE EXPENDITURES TOTALING $754,657.00. Motion by Director Brandt Support by Director Altier, unanimous approval.

4. Items for board discussion – a. MOTION TO SUSPEND THE MEETING RULES IN ORDER TO TAKE ACTION ON THIS ITEM – Motion by Vice President Colley Support by Director Altier, unanimous approval. MOTION TO APPROVE THE MICHIGAN LIQUOR CONTROL COMMISSION LIQUOR LICENSE RESOLUTIONS FOR THE APPLICATION DATES STATED FOR A SPECIAL LICENSE TO PROVIDE ALCOHOL. Motion by Vice President Colley Support by Director Brandt, unanimous approval. b. Rule Amendments – Presentation for discussion by General Manager Babbitt. No discussion at this time.

5. Member Comments – None

6. Director Comments – Comments by Vice President Colly, Director Hannon, Secretary Wilcox, and Director Altier

7. Member communications – Membership Fees due date, Rule Amendments hearing date, ember decorum when picking up membership materials.

8. Moved to executive session – None

9. Motion to Adjourn – Motion by Director Altier Support by Director Brandt, unanimous approval

Respectively submitted by Steve Wilcox, Board Secretary. (Minutes are printed as submitted.)

Canadian Lakes Property Owners Corporation

Board

Meeting April 22, 2023 @ 9:00 a.m.

AGENDA TOPIC’S AND DISCUSSION ITEMS

1. Call to Order and Pledge of Allegiance – Meeting called to order by President Szymkowicz @ 9:00 AM

2. Pledge of Allegiance – Pledge conducted by President Szymkowicz.

3. Agenda Approval – Motion by Director Hannon Support bu-y Director Ricketts, Approve unanimously

4. Austin and Morton Township Reports – None

5. Presidents Report – President

Szymkowicz spoke on a variety of topics

6. Financial Report – Presented by Controller Dowell

Committee Reports

1. ACC Committee – Vice President Colley updated on a variety of projects and new builds approved.

2. CLA – Director Rickets updated on current on planned activities by the CLA

3. Executive Committee – President Szymkowicz updated on the various general and legal discussions

4. Finance Committee – Treasurer

French updated on the current status of CL finances

5. Strategic Planning Committee – Secretary Wilcox updated on the approved portions of the Strategic Plan and the next steps in securing a full Strategic Plan

GENERAL MANAGERS REPORT a. Amenity Usage – No report b. Departmental Report – Refer to full report in the packet. Dennis Wolfe provided an in-person report on golf. c. Reserve & Capital Project Update –General Manager Babbitt discussed status of NorthStar and the indoor pool repairs