2019 Musicians Handbook

everything you need to know

sydney youth orchestras

handbook 2019

what is this book?

This handbook contains all the basics you need to know about SYO. In the following pages you will find information about rehearsals and concerts.

You can learn about your responsibilities towards SYO, as well as SYO’s responsibilities towards you.

Keep this handbook in your music folder or instrument case!

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about syo

Sydney Youth Orchestras is the leading orchestral training and education provider in New South Wales.

It was founded in 1973 by the visionary music educator and conductor, Peter Seymour. Since then it has grown to become a community of hundreds of young musicians, aged 6-24, from all over Sydney and beyond. We gather weekly for rehearsals in many different ensembles carefully constructed to match skill, age and experience.

how are we run?

Sydney Youth Orchestras is a not-for-profit incorporated association overseen by a volunteer board that meets on a monthly basis. SYO’s daily business is conducted by the Board’s management team and music staff.

sydney youth orchestras board Jan Bowen AM – Chair Anthony Bell – Deputy Chair Ursula Armstrong Geraldine Doogue AO Tim Downing Wallis Graham Greg Levy Malcolm Long AM Jon North Pieter Oomens The Annual General Meeting is held in June each year and all members, parents and guardians are welcome to attend.

how are we funded?

Less than 10% of SYO income is currently funded by Create NSW, and 30% is from participation fees. All remaining income is generated through sponsorship, donations, ticket sales, performance fees and other fundraising activities.

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1

strings

2

strings

3

strings

4

sinfonia

Stage One is where many young players gain their first ensemble experience. In this Stage, young musicians are introduced to playing in an instrumental section and learn vital ensemble skills. Through exposure to music with a range of technical requirements, players in Stage One will develop rhythmic and tonal skills and learn to interpret basic dynamic and style markings.

orchestras

orchestral fundamentals program

Students in Stage Two are introduced to increasingly complex orchestral concepts and refine the skills required to effectively and confidently sight read, progressively master challenging rhythms, and interpret musical markings with deeper stylistic understanding.

Stage Three offers intermediate players the chance to further develop their ensemble playing while extending their technical and aural skills. These musicians will discover a range of increasingly challenging and engaging repertoire, demanding technical proficiency, superior ensemble skills and a sophisticated knowledge of style.

Stage Four is the springboard to the Symphonic Orchestral Program. Players in Stage Four explore core repertoire from the baroque to late romantic periods, requiring a mature understanding of orchestral playing and strong technical skills. Stage 4 will also undertake Symphonic Projects with Wind, Brass and Percussion musicians from the Symphonic Wind Orchestra.

In 2019 our Orchestral Fundamentals Program Conductors are Dr. Irina Andreeva, Kathryn Crossing, Joanne Waples, Peter Corkill, Rachel Pogson, Victoria Jacono-Gilmovich and Jonathan Whitting. _ 5

symphonic orchestral training program symphonic wind orchestra

The Symphonic Wind Orchestra (SWO) provides an opportunity young wind and brass musicians from across NSW to extend their skills as instrumentalists.

Under the baton of respected educator and conductor James Pensini, the Symphonic Wind Orchestra covers a diverse range of repertoire from popular 20th Century film scores and jazz standards through to core orchestral repertoire.

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western sydney youth orchestra

The Western Sydney Youth Orchestra is a thriving youth orchestra based in Parramatta, NSW. In addition to having weekly rehearsals and instrumental tutorials each term, WSYO frequently collaborates with dance companies and cultural groups, makes festival appearances, tours and takes the stage at special events around Western Sydney.

Under the leadership of respected music educator and conductor, James Pensini, Western Sydney musicians focus on the essentials of orchestral playing and performance, tackling repertoire ranging from the Baroque to Romantic periods.

Named after the founder of the Sydney Youth Orchestra Association, is where many of our musicians will get their first chance to tackle core orchestral repertoire. Under the leadership of the inspiring John Ockwell, you will have the opportunity to learn the foundations of orchestral training – instrumental technique, ensemble skills, understanding of style and symphonic form, sight reading, listening and communication skills.

syo philharmonic

muscian’s handbook

peter seymour orchestra

The SYO Philharmonic is the organisation’s second most senior ensemble, a full symphony orchestra led by acclaimed Australian conductor, composer and educator, Brian Buggy OAM. In the Philharmonic musicians hone their orchestral technique and ensemble skills with masterpieces of the orchestral canon. The SYO Philharmonic explore a challenging and diverse body of works, ranging from the Late-Romantic masters such as Wagner, Brahms and Tchaikovsky, to twentieth century composers including Shostakovich, Holst and Prokofiev.

the sydney youth orchestra

SYO’s most senior orchestra, lead by SYO’s chief conductor, Alexander Briger AO. Since 1973, it has been the training ground for Australia’s future professional musicians, and its alumni can be heard in every major orchestra in Australia. The Sydney Youth Orchestra provides outstanding and intensive training and performance activities that lead to the continued development of a musician’s technical and artistic excellence. Programs are broad ranging, including chamber music, orchestral music from the Classical, Romantic and Contemporary traditions, as well as new works by Australian composers.

sydney youth chamber orchestra

2019 sees the re-establishment of Sydney Youth Orchestras resident chamber ensemble, SYCO (Sydney Youth Chamber Orchestra).

Led and programmed by acclaimed Principal cellist of the Sydney Symphony Orchestra, Umberto Clerici as Artistic Director, this ensemble will provide the most elite and advanced young musicians in the SYO family the opportunity to engage with complex repertoire, artistic collaborations, new commissions in alternative performance spaces and bespoke events. The program will often feature key SYO alumni providing an avenue for ex-SYO musicians now emerging as professional artists to maintain a connection with the organisation.

SYCO is an invitation only ensemble, based on the project and repertoire requirements. _ 7

our ensembles & orchestras the sydney youth orchestra

join the syo

syo philharmonic

symphonic wind orchestra

2 years in syo philharmonic

peter seymour orchestra

2 years in swo , pso or wyso

stage 4 sinfonia

2 years in stage 3

stage 2 syo strings

2 years in stage 1

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2 years in stage 4

stage 3 syo strings

2 years in stage 2

stage 1 syo strings

western sydney youth orchestra

orchestral training team conductors orchestral fundamentals program Peter Corkill Rachel Pogson Joanne Waples Kathryn Crossing Dr Irina Andreeva Victoria Jacono-Gilmovich Jonathan Whitting symphony orchestral program Brian Buggy OAM SYO Philharmonic John Ockwell Peter Seymour Orchestra

orchestral training administration & management Laura Balthazar

Mia Patoulios

General Manager

Daniel Placido

Orchestras Administrator

Grants & Partnerships Manager

Sergio Insuasti

Marita Cranwell

Production and Rehearsal Coordinator

Events Coordinator

Alex Siegers

artistic program team

Marketing & Digital Coordinator

Katie Garman

Finance Manager

Artistic Program Manager

Christopher Lawrence Chief Artistic Advisor

Alexander Briger AO Chief Conductor

community engagement & James Pensini Symphonic Wind Orchestra, outreach team Western Sydney Youth Orchestra

syo business team

Casey Green Community Engagement

& Outreach Manager Alexander Briger AO Chief Conductor The Sydney Youth Orchestra

muscian’s handbook

syo staff

Susan Hart

your contacts T 02 9251 2422 E info@syo.com.au Orchestral Fundamentals Program 0447 280 138 Symphonic Wind Orchestra 0447 083 655 Peter Seymour Orchestra 0431 157 661 SYO Philharmonic 0413 617 816 Western Sydney Youth Orchestra 0439 375 118

emergency contact Mia Patoulios General Manger

mia.patoulios@syo.com.au 02 9251 2422 _ 9

general information

supervision

SYO Staff provide supervision for all participants during scheduled activity hours. Rolls are taken at the beginning of all activities. Drop off and collection locations and times will be communicated to members in advance of all rehearsals, concerts and other SYO activities. SYO cannot guarantee that staff will be available to supervise students arriving/departing outside of advertised activities times.

It is the responsibility of the participants’ parents and/or guardians to ensure that participants are supervised prior to and following all SYO activities.

volunteering

Please contact SYO if you would be interested in making a contribution as a volunteer at SYO rehearsals, camps, tours, and performances.

Any parents on site at rehearsals, camps or tours must be rostered as a volunteer by SYO Operations Staff, must complete a Volunteer Declaration online prior to any volunteer working, and have a current NSW Working With Children Check (WWCC), which comes at no cost to volunteers.

As a best practice child safe organization, no person over 18 who is not an SYO member is permitted at SYO activity unless in a registered volunteer capacity.

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muscian’s handbook Ph

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nut free zone

administration

first aid & medical conditions

SYO cannot be held responsible for acting on information which is out of date if the participant, parents or guardians have not advised SYO of changes.

All SYO activity is nut-free. Parents and members must be aware of the foodstuffs they are packing for their breaks at SYO rehearsals and on camps and tours.

Items containing peanuts or tree nuts are not permitted at SYO activity.

All members must keep SYO up to date with all medical and dietary information.

It is the member’s responsibility to inform SYO should significant medical information need to be communicated, including Anaphylaxis Emergency plans. Any player needing medical assistance must inform staff immediately in order for SYO Staff members on site to be able to administer First Aid if required.

It is the participants and their parents / guardian’s responsibility to ensure that SYO management and staff are aware of up-to-date personal information, including address, contact details and medical information.

All music parts (written or printed) are the property of Sydney Youth Orchestras and are to be returned to the Operations team at the end of each term or relevant special event.

All SYO Operations staff managing rehearsals, camps and tours have First Aid training.

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rehearsals

SYO operates during NSW Department of Education School Terms.

Please arrive at least 15 minutes before rehearsals commence to tune, warm up and ensure all music is organised.

what to bring

your instrument

water bottle

2B pencil & eraser every rehearsal

snack for break or money to buy from the CafĂŠ

music stand

mallets

Santa Sabina only Open 10-2pm on Saturdays

percussion players are expected to provide their own mallets

Please note that there are not enough stands at Santa Sabina therefore all SYO members are required to bring their own stand, named and with an extra identifying mark. Please remember to take your stand at the end of the rehearsal as SYO cannot take responsibility for any lost music stands.

rehearsal times orchestra

location

day

times

stage 1

santa sabina college

SAT

10am-12.30pm

stage 2

santa sabina college

SAT

10am-12.30pm

stage 3

santa sabina college

SAT

1-4pm

stage 4

santa sabina college

SAT

1-4pm

WYSO

parramatta town hall

TUES

5.30 -8.30pm

PSO

santa sabina college

SAT

1-4pm

SWO

santa sabina college

SAT

1-4pm

SYOP

santa sabina college

SUN

3-6pm

SYO

santa sabina college

depending on program

For your full orchestra schedule, please visit syo.com.au _ 12

music

WSYO rehearses at Parramatta Town Hall 182 Church Street, Parramatta

tutorials

OFP, SWO, PSO, SYOP and The SYO rehearse at Santa Sabina College, 90 The Boulevard, Strathfield

parking and access

There is no parking permitted for families or SYO members at SYO rehearsal venues.

travel

It is the responsibility of parents/guardians to ensure that players under the age of 18 travel safely to and from rehearsals. For members over 18 this is your responsibility.

If you are interested in being invited to the car pool list, please contact info@syo.com.au.

Please Note: SYO takes no responsibility for carpooling. We facilitate a point of contact for families only. SYO cannot be held liable for anything that occurs in relation to carpooling.

public transport

Santa Sabina College is an approximate 10-minute walk from Strathfield Station.

As a main transport hub, buses also travel to Strathfield from across Sydney’s Central and Inner West regions.

muscian’s handbook

where

Symphonic Orchestral Program members (SWO, PSO, WSYO, SYOP, SYO) can access practise parts online via their Musician Portal.

Tutorials are small group rehearsals where players divide into their separate parts (eg violin 1, cellos, woodwind). Tutti rehearsals are when the families combine into the full orchestral ensemble.

Tutorials are unique: players are mentored by Sydney’s best and most experienced orchestral musicians and professionals, many of whom are SYO alumni. Members learn the crucial skills of orchestral musicianship. Tutorials are irreplaceable in orchestral training and an absent player cannot replace them with individual practice.

instruments

SYO understands that the purchase of instruments is a huge investment by a musician’s family. As such, SYO recommends that families put in place the appropriate insurances to cover your child’s cherished instrument. SYO cannot accept any liability for damage to or loss of an instrument at SYO activity.

Parramatta Town Hall is a 2-minute walk from Parramatta Station. As a main transport hub, buses also travel to Parramatta from North, North West and Western suburbs. _ 13

attendance

All SYO players will have their attendance marked at weekly rehearsals. Any unexplained absences will be followed up

by SYO Staff during rehearsal time, directly following the marking and collection of the roll. SYO has duty of care for all musicians during activity time and must be aware where all students are at any given time during rehearsals, concerts, camps and tours.

Attendance at rehearsals is vital for the orchestra to develop and play properly.

SYO will make every endeavour to give as much notice as possible of rehearsal schedules and to change them as little as possible. participants are expected to: • Ensure that they know their rehearsal schedule and have checked for any changes or updates within 24 hours of each rehearsal and/or concert

• Seek permission at least two weeks in advance of the activity, from the Operations Staff (not the Conductor) if they are unable to attend scheduled activity. This is done by completing the online Absence Form located on the SYO website. Please note agreement to requests of this nature is not automatically guaranteed and will be treated on a case-by-case basis • Text the SYO mobiles prior to the commencement of the activity and advise of their situation if they are arriving late. They should always apologise to the conductor if they are late for an activity • Members aged under 18 years are not permitted to leave the premises during their break unless accompanied by SYO staff or approved volunteers without explicit, prior permission from their parents or guardians.

• Not leave a rehearsal unless they • Be seated and ready to rehearse absolutely have to – this means illness at the start of the call time. Note: or some other emergency. Other Percussionists are required 45 minutes commitments are not an acceptable prior to call time. For an example, if excuse. If the participant needs to leave your rehearsal commences at 1pm, a rehearsal, they must ask the conductor percussionists arrive at 12.15pm, all other to excuse them, and must tell a member players no later than 12.45pm, tuning to of SYO staff. commence at 12.55pm and the rehearsal If participants are absent/late for commences at 1pm more than two rehearsals in a term, it is entirely at the discretion of the conductor whether they are permitted to perform in the concert being rehearsed. _ 14

muscian’s handbook

rehearsal etiquette participants are expected to: • Have all mobile phones and electronic devices switched off and out of sight during rehearsals • Pay full attention and not talk when the conductor is working with the orchestra • Setup and put away any special equipment– this applies particularly to double bass and percussion players • Kept tidy rehearsal rooms, dressing rooms and performance venues • Assist in packing-up at the end of rehearsal. This means stacking chairs, putting away stands, and clearing any rubbish and water bottles. In the case of orchestras with percussion there may be a roster for packing away of percussion, ensuring that this essential task is done quickly and efficiently • Always come to the rehearsal with their parts prepared.

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concerts

All orchestras give multiple concerts every year. These performances are mandatory commitments for SYO musicians.

what to wear

option 3 • Formal black dress pants • Formal black top • Formal black dress shoes and black socks

option 4 You must select from one of the options below. If you do not stick to the dress code, • Black long sleeve collared shirt you won’t be allowed on stage.

• Black suit pants • Black belt orchestral fundamentals program • Long black socks and symphonic orchestral program • Black dress shoes, polished • Jacket/black tie optional option 1 • Formal black dress that is long enough to fall below the knee when seated.

No strapless dresses.

Please No: Jeans, leggings, jeggings, tight fitting pants (these tend to look like leggings from a distance), items of clothing with logos, prints or visible textures.

• Formal black shoes and black stockings (12 denier and above)

the sydney youth orchestra

option 2

option 1

• Formal black skirt that is long enough to • Floor length black dress. No strapless dresses or dresses that show bras or fall below the knee when seated. No skirt bra straps splits above the knee. Any split should be at the back of the skirt • Formal black shoes and black stockings (12 denier and above) • Formal black top. No strapless tops. Tops must cover the midriff and lower back at all times, standing or sitting.

• Formal black dress shoes and black stockings (12 denier and above) _ 16

muscian’s handbook option 2 • Floor length formal black skirt. No skirt splits above the knee. Any split should be at the back of the skirt • Formal black top. No strapless tops.

Tops must cover the midriff and lower back at all times.

• Formal black dress shoes and black stockings (12 denier and above)

tours

Tour fees are paid in addition to participation fees.

regional tours

SYO musicians in the Symphonic Orchestral Training Program undertake several tours to our regional hubs each year. In 2019 SYO will have three regional hubs in the Central West, South Coast and North West.

• Formal black wide leg dress pants.

• Formal black top • Formal black dress shoes & black socks

Each tour is 4 days in duration and consists of schools and community concerts, workshops with local musicians and opportunities for SYO musicians to experience regional NSW.

option 4

international tour

option 3

• Black long sleeve collared shirt • Black long tie • Black suit jacked • Black suit pants • Black belt • Long black socks • Black dress shoes, polished No: Jeans, leggings, jeggings, tight fitting pants (these tend to look like leggings from a distance), items of clothing with logos, prints or visible textures.

Musicians from the Symphonic Orchestral Program and The Sydney Youth Orchestra can apply to be selected on the International Tour Orchestra. SYO aims to tour internationally every second year with a focus on education with international artists and orchestras.

In 2019, the International Tour Orchestra will travel to the UK in April. Full details of the tour itinerary can be viewed at syo.com.au

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syo child safe policy syo chid safe guidelines

staff, contractors & volunteer code of conduct

syo participant code of conduct

your safety at syo

You and your family are our number one priority for SYO. Your safety and wellbeing is paramount to the organisation.

SYO respects that your parents /guardians have primary responsibility for your care. Our Child Safe Guidelines and Procedures recognise this role and call on parents and guardians to communicate proactively and honestly with us about issues and concerns.

SYO is a child-related employer registered with the Office of the Children’s Guardian and follows the guidelines to be a Child Safe Organisation.

In the eyes of the law you are: • a child if you are under 16 years • a young person if you are 16 and 17 years of age • an adult if you are over 18.

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syo rosh guidelines

syo reportable conduct procedures

syo musician rules

Outlined below are the rules you are always expected to behave by when at rehearsals, concerts, on tour or any time you can be identified as a member of SYO. professionalism and commitment SYO encourage all participants to behave as a professional orchestra member would behave. This means: • having a level of integrity and courtesy in what you do • showing respect to your fellow orchestra members, conductors, tutors and audiences • showing respect to the organisation which supports the orchestra. safe behaviour SYO is an organisation which recognises and encourages talent and wishes to ensure that all participants feel safe and supported in their learning.

• Discriminate or vilify on the grounds of anyone’s race, colour, gender, sexual orientation, language, religion, social origin, political or other opinion and/or disability

• Maintain confidentiality about the business of the organisation & not disclose unauthorised or inappropriate information in any public arena, including Facebook, Twitter or any other online forum

• Understand that their behaviour in and • Cause, instruct, induce, incite, aid or out of the orchestra can have a direct permit any hatred toward, show serious contempt for or severely ridicule either by impact for Sydney Youth Orchestras and the reputation, marketing ability or means of physical harm (threaten and/ commercial appeal & viability of any or actual) to their fellow participants or concert or other event with which SYO is other person contacted to the program involved • Intimidate, bully, cyber-bully or victimise, • Be aware that, to keep SYO contributions fellow participants or other people as low as possible & provide scholarships, connected to the program SYO depends on sponsorship and • Touch, film or take photographs of philanthropy. At times they may be asked other participants without the to meet and/or perform for donors and participant or participants parents sponsors. SYO will ensure that they are or guardians’ consent fully informed for these events and in • Use words or actions (both overt and return ask that as a participant of SYO covert) that are directed towards they are always positive ambassadors for another and intended to harm, distress, the organisation coerce or cause fear • Abide by reasonable instructions, • Yell, name-call, insult, use derogatory organisational policies, Workplace comments, physically interact with Health and Safety Regulations and intention to annoy or harm or use all common law. form of violence.

Sydney Youth Orchestras has a zerotolerance policy towards the abuse standards of behaviour of drugs and alcohol.

SYO expects all participants to: • Protect and promote the positive reputation of Sydney Youth Orchestras; • Perform all their duties to the best of their ability with honesty and care; • Treat others as they would expect to be treated • Show compassion and empathy when dealing with anyone facing a challenging situation • Protect the privacy of their colleagues

muscian’s handbook

Participants in SYO programs will NOT:

All participants must comply with the rules of any venue at which the orchestra/s may be rehearsing or performing.

SYO Management, in consultation with the relevant conductor(s) and staff, has the discretion to deal with any breaches of this code in an appropriate manner, and may impose disciplinary measures such as the exclusion from the orchestra for any program, event or activity on a short-term or permanent basis. If a participant is excluded from any program, event or activity there will be no refund of participation contributions. _ 19

pink slips

SYO uses Pink Slips to record and address breaches to this Participant Code of Conduct.

Participants who breach the SYO Participant Code of Conduct may: • Be given a ‘pink slip’ by conductors, tutors and SYO staff • Have their parents/guardians contacted if two pink slips are received • Be required to attend a meeting with the SYO General Manager and Orchestral Training Manager • Be excused from participating in any SYO rehearsals or concerts for the remainder of that term, in consultation with artistic staff (SYO conductors) • Be asked to leave SYO programs permanently.

what do you do if someone breaks one of the syo rules?

Tell someone! You must report unsafe behaviour to SYO staff, who will follow the SYO Pink Slip and Reportable Conduct Procedures. how can you tell syo if something is wrong, or someone has broken a rule?

Face to face There are always conductors, SYO staff and volunteers available at your rehearsals and concerts, they will have a lanyard around their neck that identifies them as a person to talk to.

On the phone Orchestral Fundamentals Program 0447 280 138 Symphonic Wind Orchestra 0447 083 655 Peter Seymour Orchestra 0431 157 661 SYO Philharmonic 0413 617 816 Western Sydney Youth Orchestra 0439 375 118 During business hours Monday-Friday 02 9251 2422 Online Email safe@syo.com.au – this email goes only to the SYO General Manager and will not be discussed with anyone unless required by law.

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muscian’s handbook what if it is an SYO Staff member or an adult who has broken a rule?

You can talk directly with the General Manager, Mia Patoulios at anytime: Phone: 02 9251 2422 (ask for Mia) Email: safe@syo.com.au Any discussion will be confidential. what will happen?

SYO will talk with you, to work out the best way to help.

SYO staff will remove any participant demonstrating unsafe behaviour during SYO activities, including camps or tours, and contact parents /guardians immediately. This includes behaviour that has been reported by other participants or volunteers.

SYO is a mandatory reporting organisation and is required by law to pass certain information reported to us to the Department of Community Services.

If you are over 18: As an adult there are some laws that now apply to you. If you breach the code of conduct or behave inappropriately towards a Child (under 16) or Young People (16-17) SYO may be required to report your behaviour to the NSW Police, Office of the NSW Ombudsman and NSW Department of Community Services (DOCS).

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There are no refunds of contributions, for student who are asked to leave SYO activities due to unacceptable behaviour.

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syo musician cards & benefits As an SYO musician you receive a number of benefits from SYO and our partners. syo presented concerts SYO offer discounted tickets to our members to encourage them to attend performances of their peers. An SYO Musician ticket costs $15.00 per performance at any SYO presented concert.

To buy online, select the SYO Musician ticket type and enter your Musician ID on the coloured side of your 2019 Musician Card (begins with 003).

For non-SYO presented concerts, information about discounts can be found in the Current Musicians section of syo.com.au and will be emailed to you.

dendy cinemas Present your SYO Musician card at the box office at Dendy Newtown and Dendy Opera Quays to receive 20% off adult tickets (Not valid Sat after 5pm, public holidays, Dendy Arts, Dendy Lounge, Festivals, special events and premieres).

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idagio All SYO members receive a 3-month premium membership to IDAGIO, a music streaming service made specifically for the needs of classical music listeners.

To access this offer, create an account at www.idagio.com/join, go to Account Settings, add the code on the IDAGIO side of your SYO Musician card in the IDAGIO Subscription section, then enjoy the music! Look out in early 2019 for playlists curated by SYO artistic staff.

minds for music SYO and Ramsay Health Care Northside Group have joined forces to promote positive mental health. During 2019 Professionals from Northside Group will be providing information and training sessions for musicians and their families focused on Performance Anxiety, Stress Management and Building Mental Health Reliance.

SYO are constantly working on expanding the benefits that you receive as an SYO Musician. You can find your musician benefits in the Current Musicians section at syo.com.au

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SydneyYouthOrchestras SYOrchestras SYOrchestras

182 Cumberland St, The Rocks NSW 2000 T 02 9251 2422 F 02 9251 2744 E info@syo.com.au syo.com.au Cover Photo Daniel Boud | Design THREEFOURLEFT

Sydney Youth Orchestras is supported by the NSW Government through Create NSW.