2015 November Staff Newsletter

NOVEMBER EDITON - TEXAS-OKLAHOMA DISTRICT

NOVEMBER EDITON

NOVEMBER EDITON - TEXAS-OKLAHOMA DISTRICT

T-O DISTRICT STAFF NEWSLETTER

TABLE OF CONTENTS

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GOVERNOR’S UPDATE

FROM RACHEL ISELIN

DIVISION ELECTION CONFERENCES It's November which means we are over halfway through our terms.

That means it's time to prepare for your division's election conference.

Your conference must be help in December or January. The ABSOLUTE latest that you can hold your DEC is the last weekend in February. Candidacy forms will be released soon onto the website as well as sent out to you all to distribute to your clubs. Please refer to our District Bylaws for DEC guidelines.

KEY LEADER This past weekend, Brendon Nguyen, Vanessa Castaneda, Nolan Ford, and I had the opportunity to attend an AMAZING Key Leader. It was an incredible experience and we got to meet so many amazing people. We will be posting a recap on the website, so stay tuned!

THE ELIMINATE PROJECT UPDATE Thanks for making 2015 the best Trick-or-Treat for UNICEF year yet. Key Clubs saved the lives of moms and babies because clubs chose to collect coins instead of candy. Now it’s time to celebrate! Encourage clubs to celebrate and announce accomplishments to their schools and communities. Remind clubs to use the new Trick-or-Treat for UNICEF certificate to recognize club members’ contribution to eliminating maternal and neonatal tetanus. And, most importantly, encourage clubs to send in their hard-earned funds to receive recognition for their work. Funds should be mailed to:

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The Eliminate Project: Campaign Office Kiwanis International Foundation P.O. Box 6457 - Dept. #286 Indianapolis, IN 46206 ATTN: Trick-or-Treat

Remind clubs to write the club name and club number on the memo line of the check-so we can make certain clubs receive the recognition and credit they deserve. Thanks again for being a part of our worldwide effort to change history and save lives. You are truly making a difference!

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Yours in Service, Rachel Iselin

RACHEL’S REMINDERS

FROM RACHEL ISELIN

~ Obtain all new officer contact information and contact them at least once every two weeks.

- Check up on how they’re doing- don’t be afraid to actually call

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them!

A personal visit in your spiffy red polo and shiny name badge really does make a statement.

Don’t be afraid to ask from help from the District Staff or your Regional Advisor!

~ Plan a training conference or a large division/region

social if you haven’t already.

- Use the resources provided by the staff to keep your clubs updated.

Make sure to invite Kiwanians.

~ Work diligently on the committee assigned to you throughout the year. !

- Chairpersons keep in constant contact with your staff member and regionals.

- Make sue to be working between committee meetings so that you are getting things done efficiently.

~ Plan visits with each of your clubs.

- Bring your club visit sheet.

- Wear your spiffy red polo and khakis (or nice jeans).

Enhance K-Family Relations - Kiwanis, Circle-K, Builder’s Clubs, K-Kids, Aktion Club!

- Attend as many Kiwanis Club meets as possible!

- Promote the Governor’s Project and send out the Governor’s Project survey to clubs! ~ Reply to all Staff emails to acknowledge you received

them. ~ Turn in your newsletter and monthly report on time.

- This way District Staff is able to review your progress throughout the year AND you can keep your divisions updated with newsletters.

~ Encourage membership growth to reach our goal of

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18,500 members so that we can contribute more service hours to the K-Family. ~ Make it your goal to not only maintain but improve your division! ~ Begin planning your DEC and after your LT. G elect has been elected begin working with them.

SECRETARY UPDATE FROM LILY NGUYEN Hey T-O!

I had a fantastic time at Fall Board planning the rest of the Key Club year and bonding with my fellow staff members! Everybody was so welcoming, and I was reminded of what made me fall in love with Key Club in the first place: the sense of community that comes with serving others. The only downside was not getting to meet all of you, but hey, Winter Board will be here before we know it.

As for reporting, there has been a slight decrease in monthly reports from September to October. Please continue to encourage your clubs to send in reports. In my experience, club secretaries become more and more lax as the year progresses, especially as the holidays approach. It's imperative to push harder for reporting during this time of year so that we finish strong at the end. Make sure to share the Secretary Resources on the district website to any club secretary in need, or direct them to me. I'd be more than happy to help!

ASK YOUR CLUBS TO SIGN UP FOR THE…

CLUB SECRETARY REMIND101 TEXT “@tosecr” to 81010

Unfortunately, Trick-or-Treat for UNICEF is over. That means that clubs should be turning in their funds to Kiwanis International for the Eliminate Project. All information regarding submitting club donations can be found on the Kiwanis website here: http://goo.gl/chvlwK. Remind your club secretaries to include their donation in their Activity Sheet in their monthly report. Remind them that proof is required for money donated over $500!

As you all know, the deadline for dues is November 30th. Clubs should be working with the Member Update Center (MUC) to get those in as soon as possible. If anyone has any questions, feel free to ask Emily, our wonderful District Treasurer, for help. Remind your clubs that proof of payment of dues must be included in their monthly report in order to receive credit. This proof may be a photocopy of the dues check or a copy of the credit transaction to Kiwanis International. If you're ever unsure if your proof is sufficient, contact me and I'll let you know.

Finally, remind your clubs to check out the T-O Club Newsletter. Matthew works really hard to make these newsletters, and they include important information that every Key Clubber should know.

I wish you all the best during the Thanksgiving holiday, and I can't wait to see you at Winbo!

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Yours in Service, Lily Nguyen

TREASURER’S UPDATE FROM EMILY ZHAO Hey Fam!

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This past October, your staff got together for the Fall Staff Training. We missed seeing you all! But Winter Board will be here before ya know it. And it’s starting to feel a lot like actual cool weather. Be sure to stay warm and happy!

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Dues: Remember, dues are DUE November 30th. That’s super soon! Please make sure you clubs get their dues in ASAP. It isI know there has been

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MUC: If your club is having trouble with accessing or using the Membership Update Center, please don’t hesitate to contact me! I know there has been some confusion over the MUC, so I will try my best to help your club.

Questions: As always, please let me know if you ever have any question, comments, or concerns! I would love to help you out in any way that I can. Best of luck in school!

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Yours in Service, Emily Zhao

EDITOR’S UPDATE FROM MATTHEW RILEY

NOVEMBER ARTICLES Avalon Wolfe, Bethany Malcom Bryson Perkins, Cheryl Li Hailey Williams, Hardi Patel Jagger Stingley, Noah Robbins Priyana Rikhy, Sabrina Palma Tyler Thompson, Vanessa Castaneda

DISTRICT BOARD REMIND101 TEXT “@1516DBOARD” to 81010

Hey T-O Board!

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I hope you guys have had an outstanding November so far, and an even better school year! This month for the task of the month, Lily and I are teaming up to create a project booklet that can be used by new clubs, or club that need project ideas across the District. Please encourage your clubs to do the following: Email me a service project or fundraiser that your club has done in the past. Include a brief description of the project, cost (if any), planning time required, and difficulty level ranging from easy, medium to hard. CC the District Secretary in the email as proof. I also encourage you guys to send some project ideas into me as well to help make this project booklet the best it can possibly be!

Also, please make sure you are turning in your articles and newsletters on time! Rachel is notified when you guys turn stuff in late so please don’t procrastinate. Be sure to get your stuff done in a timely manner!

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Yours in Service, Matthew Riley

CL UPDATE

FROM MEGAN REYNOSA Happy November Wonderful T-O Board!

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I hope everyone had a great Halloween, enjoyed trick or treating for UNICEF, and participated in Key Club Week!

Don’t forget to stay active in your club’s service projects as we all get a little busy at times, we are never too busy to volunteer.

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Don’t forget to keep selling ads to make DCON 2016 the best it can be!

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$350 was due on the 5th so ALL $500 is due at WINBO (January 8th).

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Exhibitor forms are available on the website and the forum ad has been added to the regular order form. You can find these new ad order forms on the District Website under Board only Resources!

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I hope every has a great Thanksgiving and know that the food coma is always worth it! I want you all to know that I’m so thankful to serve as your Convention Liaison as you all are so dedicated and driven towards this organization.

Thank you all and I couldn’t have asked for a better board.

Forum Presenters: Please set up a time and date with your forum group for our winter dress rehearsal!

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Yours in Service, Megan Reynosa

District Governor Rachel Iselin

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Email: governor@tokeyclub.com

District Treasurer Emily Zhao

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Email: treasurer@tokeyclub.com

District Secretary Lily Nguyen

Email: secretary@tokeyclub.com

DistrictEditor Governor District Rachel Iselin Matthew Riley

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Email: Email: editor@tokeyclub.com governor@tokeyclub.com

DistrictLiaison Treasurer Convention Emily Zhao Megan Reynosa

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Email: Email: treasurer@tokeyclub.com cl@tokeyclub.com

District Secretary District Administrator Lily NguyenWalt Roetter

Email: Email: administrator@tokey secretary@tokeyclub.com club.com

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THANKS FOR READING

STAFF NEWSLETTER