2015 August Staff Newsletter

AUGUST EDITION - TEXAS-OKLAHOMA DISTRICT

T-O DISTRICT STAFF NEWSLETTER

AUGUST EDITION - TEXAS-OKLAHOMA DISTRICT

AUGUST 2015

TABLE OF CONTENTS

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GOVERNOR UPDATE DATES

FROM RACHEL ISELIN

-YOF Applications Open (August 13th) -August Report/Article/Newsletter due (September 5th) -Fall Rally (October 3rd) -September Report/Article/Newsletter due (October 5th) -Website Links due for the Website Contest (October 15th)

~ “Without continual growth and progress, such words as improvement, achievement and success have no meaning” - Benjamin Franklin ~ Hey T-O Board!

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While in Texarkana, I got to meet with the Chairwoman for the Disaster Relief Backpack project and she surprised me by donating 250 unfilled Disaster Relief Backpacks to us. Now, I have 254 backpacks sitting in the garage at my dad's office and no current plan of how to use them. So, the Governor's Project committee and I will be working to decide how to best put those backpacks to use.

One of the biggest parts of my project is to organize interclubs with your Key Clubs and your Kiwanis Clubs. To best way to show our district who Kiwanians are is to allow them to show their passion for service. I've supported this project since the beginning of my campaign for Governor and I plan on continuing to support the Disaster Relief Backpacks project for the remainder of my term.

If any of your clubs do choose to partake in the project, please make sure to let me know and to take pictures so that I can recognize them in a special way. Convention was definitely a reminder that was an amazing organization, Kiwanis, backing us and supporting all things that we do. So, make sure to thank a Kiwanian every chance you get and aid them in their goal to change the world one child, one community at a time.

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Yours in Service, Rachel Iselin

RACHEL’S REMINDERS FROM RACHEL ISELIN

~ Obtain all new officer contact information and contact them at least once every two weeks.

- Check-up on how they’re doing- don’t be afraid to actually call them!

- Make sure to turn in your Divisional Roster before SumBo! - A personal visit in your spiffy red polo and shiny name badge -

really does make a statement.

Don’t be afraid to ask for help from the rest of the District Board or your Regional Advisor!

~ Plan a training conference or a large division/region social this fall - Use the resources provided by the staff to keep your clubs updated

- Make sure to invite Kiwanians ~ Work diligently on the committee assigned to you throughout the year.

- Chairpersons keep in constant contact with your staff -

member and regionals.

Make sure to be working between committee meetings so that you are getting things done efficiently.

~ Plan visits with each of your clubs - Bring your club visit sheet - Wear your spiffy red polo and khakis or nice jeans ~ Enhance K-Family Relations!

- Kiwanis, Circle-K, Builder’s Clubs, K-Kids, Aktion Club!

- Attend as many Kiwanis Club meets this summer as possible!

- Promote the Governor’s Project and send out the Governor’s Project Survey to clubs.

~ Reply to all staff emails to acknowledge you received them. ~ Turn in your newsletter and monthly report on time.

- This way District Staff is able to review your progress throughout the year AND you can keep your divisions updated with newsletters

~ Encourage membership growth to reach our goal of 18,500 members so that we can contribute more service hours to the K-Family!

- A back to school resource package will be released on the Website

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~ Make it your goal to not only maintain but improve your division!

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SECRETARY UPDATE FROM CRYSTAL LOH Hello District Board!

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I am so glad that we all got to get to know each other more during the Summer Board Meeting. It's great to grow closer to you all and I enjoy seeing the amazing things we have been doing for our Mighty T-O District.

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Monthly Reporting Feedback: I will continue to try my best to distribute feedbacks for reports to all secretaries, presidents, and faculty advisors by the 20th of each month. However, I have been and will be out of the country for the majority of the month of August. Because of this, I will be sending out August AND September Feedbacks by September 20. I greatly apologize for any inconveniences this may create. If you have any questions about this situation, please feel free to contact me!

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District Roster: Each time any update is made on the District Roster, it is sent out through email to everyone that is on the roster. Please review the document each time an updated one is emailed to you. It may seem pointless to do this, however, we are all extremely busy people and it is likely that you may not remember to let me know that an aspect of your contact information has been changed. A frequently updated roster is vital to the success of our district!

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Top 25 Clubs (First Quarter): I am sure you have all evaluated the list of the Top 25 Clubs for the First Quarter. If you or any clubs have questions regarding the list or how to work their way up to the list, please direct them to me or Rachel! I previously asked for any questions or concerns to be directed to Rachel due to the fact that I did not know if I would have access to wifi. I have been able to access wifi in a few of the several hotels I have stayed in during my trip around Taiwan, however, it is difficult to respond to emails and texts in a timely matter because of the time difference between here and America.

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Yours in Service Crystal Loh

TREASURER UPDATE FROM EMILY ZHAO Hey Fam!

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Summer is almost over and school is well on its way. Yes, that means stress. Lots of it (unfortunately). But not to fear, for the staff is here!

We will always be here for you whenever you need help, so please don’t hesitate to express your concerns to us.

YOF

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The Youth Opportunities Fund (YOF) provides grants for service opportunities to Key Clubs and Key Club members. You may request from $100 to $2000! This is an excellent opportunity for you or your club to earn the funds to help kick start a service project. The deadline for the application is October 15th! Apply here: keyclub.org/service/ fund/yof/yofgrant.aspx. I really want to see you all push your clubs to apply for a YOF grant. All clubs should take advantage of this unique opportunity!

Make it a goal to have at least one club from your division apply for it.

Questions:

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As always, please let me know if you have any questions, comments or concerns! I would love to help in any way that I can!

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Yours in Service Emily Zhao

EDITOR UPDATE FROM MATTHEW RILEY

LT. G AUGUST ARTICLE ASSIGNMENT

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DISTRICT BOARD REMIND 101 TEXT “@1516DBOARD” to 81010 HEY GUYS!

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I hope you all enjoyed your summer because it’s practically over! The Tex-O-Key was released a few days ago and it is time to publicize it! The last Tex-O-Key had about 570 reads and a total read time of 1.4 days. That’s awesome! But, this time lets strive for 700 reads and a total read time of 1.8 days. I feel that if we all publicize a little more than we did last time this will be an easy to achieve goal!

I hope you all enjoy this last week of summer (if you have it) and prepare yourselves for the school year!

Yours in Service, Matthew Riley

CL UPDATE

FROM MEGAN REYNOSA Greetings Magnificent T-O Board!

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Hello Wonderful District Board!

Summer is rapidly approaching its end and school is about to begin! I wish everyone a great first day of school or for us seniors, a great last first day of school. We’re all scrambling to ensure that Key Club is the best it can be this year! As you all know, I have created deadlines regarding ad sales for you all to follow. You all need to have $100 worth of ads sold by September 5th! You can refer back to my SUMBO presentation regarding everything and anything ad sales.

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Ad Sales Deadlines: $100 - September 5th $300 - November 5th $500 - January 8th (First day of WINBO)

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DCON 2016 Club Forum Applications: We are keeping our tradition alive and inviting clubs all around the T-O District to apply to teach to a forum.

The club forum application is now open and available on our website! Please publicize to your clubs how amazing of an opportunity teach a forum really is. All clubs that are interested in teaching a forum need to fill out the application and mail it to me by December 6th.

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LTG Forum Applications - Round 2: Congratulations again to our new forum presenters!

Round 2 forum applications are due Monday, August 17th by 8:00 PM. You will be notified by the end of this month your forum presenter and forum topic.

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Yours in Service, Megan Reynosa

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THANKS FOR READING

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