2016 March Staff Newsletter

MARCH EDITON - TEXAS-OKLAHOMA DISTRICT

MARCH EDITON

MARCH EDITON - TEXAS-OKLAHOMA DISTRICT

T-O DISTRICT STAFF NEWSLETTER

TABLE OF CONTENTS

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GOVERNOR’S UPDATE

FROM RACHEL ISELIN

PLEASE BE PROMOTING DCON ALL ACROSS SOCIAL MEDIA. AS MEMBERS OF THE DISTRICT BOARD, THIS IS YOUR CONVENTION AND ITS SUCCESS IS DEPENDENT UPON YOU.

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NOTE: If you are not wanting to speak a lot at DCON, please make sure Megan knows.

Please also be aware that poor performance to finish the year may result in a reduction of speaking time at DCON.

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#TODCON2016 Please make sure to be check each week for the updates about DCON on tokeyclub.com I previously sent out a basic presentation about what it included at DCON for you to present to your divisions. This information does NOT have anything about the convention theme. If you would like to inform your clubs about the theme, please have them visit our website.

These topics have been posted about on our website: -DCON Fundraising ideas -DCON Resource Package -DCON Registration -Convention Theme Contest -DCON Service Fair (FORM DUE APRIL 1ST)

MONTHLY REPORTING Your FINAL Monthly reports, newsletters, and articles are due Friday April 1st through Tuesday April 5th at 11:59pm. You do not want these to be late as we will be rewarding outstanding lieutenant governors at banquet at the end of the year.

Late reporting will be penalized in DCON speaking.

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CLUB SUSPENSIONS Those of your clubs that are suspended will be unable to attend DCON. Please check the updated list from Emily and make sure that those clubs that are suspended can become paid as soon as possible. This will allow us to increase our DCON attendance and have a FANTASTIC DCON this year!

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ICON REGISTRATION If you are wanting to attend ICON, the forms will be available VERY SOON on the District Website. If you get RFL, these awards will be presented at ICON in Georgia on stage. You do not have to be present to receive the award, but it's a very cool experience getting to walk on stage for the plaque. T-O needs to represent how strong we are, so I strongly encourage you to attend!

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UPCOMING DATES AND DEADLINES • March: March of Dimes • April 1st: Service Fair Contest Form Due • April 1st-5th: FINAL Reporting Day • April 2nd: Kiwanis One Day • April 21st-24th: DCON 2016 • July 6th-10th: ICON 2016

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33 DAYS TO DCON

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Yours in Service, Rachel Iselin

SECRETARY UPDATE FROM LILY NGUYEN Hey T-O Board!

I hope you all enjoyed your Spring Break! The rest of the staff and I had a great time meeting your new LTG elects last month and training them for the upcoming Key Club year. I know they're going to be fantastic.

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Once your clubs elect their new officers, remind them to update their Club Officer Contact Information (COCI) on the District website. That way, when your new LTGs are inducted at DCON, they can immediately get into contact with your clubs. If any of your clubs do not have their log in for the District website, please have them email Walt so that their password can be reset. Remember, proof of COCI must be included in club monthly reports to receive credit.

ASK YOUR CLUBS TO SIGN UP FOR THE…

CLUB SECRETARY REMIND101 TEXT “@tosecr” to 81010

As the end of the year approaches, your clubs should be filling out the 2015-2016 Annual Achievement Report which can be found on the Key Club International website under Contests and Awards. This form is the sole basis of the Distinguished Club award and should be submitted at DCON registration.

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Additionally, the Tom Duncan Outstanding Secretary award is available for club secretaries who went above and beyond this year. I highly encourage that your clubs enter both of these contests as it is a great way for them to visually see how far they've come as clubs and servant leaders.

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Also don't forget that April 2nd is Kiwanis One Day. Fortunately, this month's Task of the Month coincides with that, so be sure to check that out on the District website and share it with your clubs as well. I can't wait to read about all the joint service projects your clubs host with their local Kiwanis clubs in next month's monthly reports!

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Yours in Service, Lily Nguyen

TREASURER’S UPDATE FROM EMILY ZHAO Hey Fam!

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If you don’t know already, we have achieved our membership goal of 18,500 members by DCON! This is amazing and could not have been done without you. Of course, DCON is fast approaching, I hope you are all getting those suspended clubs unsuspended ASAP so they can attend our awesome convention.

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Membership: Even though we have already achieve our membership goal, there’s no stopping us! The TO Membership Committee has created a presentation for clubs to retain membership in the middle of the year. Please share it with your clubs, you can access it here: http://tokeyclub.com/membership-goalretention/

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Suspended Clubs: Again, all unpaid clubs are suspended! That means they will not receive all of their Key Club benefits. Suspended clubs cannot attend DCON, apply for Key Club scholarships, and run for District office. If your club is having trouble with the dues process, please don’t hesitate to contact me! We want all of our clubs to have the opportunity to attend DCON.

Questions: As always, please let me know if you ever have any question, comments, or concerns! I would love to help you out in any way that I can. Best of luck in school!

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Yours in Service, Emily Zhao

EDITOR’S UPDATE FROM MATTHEW RILEY

Here are the suggested article prompts for the month of March: 1. Why would you recommend that someone attend international convention? If you have previously attended, how was your experience?

2. Are you planning on joining Circle-K (or Kiwanis) after you graduate high school? If so, why?

3. What are some fun places to visit, or fun things to do, while at District Convention? What would you recommend Key Clubbers do with their free time when at District Convention? think! See you then!

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You can always write an article about anything Key Club related!

Articles should always contain at least 1 JPG photo and be sent as a Word document to editor@tokeyclub.com. Be sure to follow the 2015 – 2016 Club Newsletter & Article Guidelines when submitting your newsletters and articles! If you have any questions, feel free to email me at editor@tokeyclub.com!

MAKE SURE YOUR CLUBS SUBMIT THIER NEWSLETTERS AND ARTICLE ON TIME!

MARCH. SUBMISSIONS DUE APRIL. 5TH

Hey T-O Board!

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I hope you guys are as excited for DCON as I am! With DCON rapidly approaching, we need to be finishing last minute prep, rehearsing our forum presentations, and promoting attendance! Last year’s DCON was great, but with you guys, I’m sure this DCON has the potential of being even greater and bigger!

I have also pushed back the release date for the project booklet. I didn’t get as many submissions as I wanted so I’m finding some online. Expect to get that this week!

Until then, I hope you guys enjoy the rest of your time before we meet again, and getting ready for DCON! It is a lot closer than you think! See you then!

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Yours in Service, Matthew Riley

CL UPDATE

FROM MEGAN REYNOSA Greetings DBoard Agents,

DCON is 31 days away! DCON is getting closer and closer and I cannot contain my excitement! DCON is a great way to meet and interact with other members, obtain information, and have fun! As a board, we all be working behind the scenes and help making DCON amazing. I want to let all of you know that WE, the Texas-Oklahoma Board, are the reason why DCON will be amazing. It can only be amazing if we all put on our best effort and work hard. Most of us will not get much sleep, but the attendees will dream of what will be going on the next day.

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How To Prepare For DCON: - Study your scripts!

- This is extremely important as we want to sound genuine, NOT robotic when speaking to our attendees.

- I will be sending these out within the next two weeks, so be prepared!

- Know your forum information!

- All forum presenters, please practice your forum and assure that everything looks good.

- The more you practice, the more the slides will become like second nature.

- Work with your DCON committees to become more organized!

- As you all know, I emailed you the non-DCON committees who they will be working with at DCON. - WA - If you are helping welcoming activity, please have meetings to assure that you know that you’ll be doing and what to expect!

- C&A - If you are helping with contest and awards, please have meetings to assure that you know how checking in works, what to expect, and what you’ll be doing.

- Live up the last weeks of your term!

- As many of us are graduating, we often forget to cherish the moment we have with each other and the people around us. Please utilize this time to not only bond your clubs, but to work with them and help others!

- All of us will be retired at DCON and it will be emotional, so try to make the best of out of the last couple of weeks!

- Early Registration Is ALMOST OVER! - Please tell your clubs to register now!

- Early Registration is $120 - Cost per person (four people in one room) - approx. $250 per person - Regular Registration will be $150 - Cost per person (four people in one room) approx. $280 per person - Let them know that this a great offer to take and they will get better seating at DCON!

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Yours in Service, Megan Reynosa

District Governor Rachel Iselin

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Email: governor@tokeyclub.com

District Treasurer Emily Zhao

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Email: treasurer@tokeyclub.com

District Secretary Lily Nguyen

Email: secretary@tokeyclub.com

District Editor Matthew Riley

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Email: editor@tokeyclub.com

Convention Liaison Megan Reynosa

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Email: cl@tokeyclub.com

District Administrator Walt Roetter Email: administrator@tokey club.com

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THANKS FOR READING

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