TCU Student Organizations Handbook

Student Organization Handbook Revised Spring 2010

For further information, contact: Office of Student Organizations, Student Development Services Brown-Lupton University Union Suite 2003 TCU Box 297350 Fort Worth, Texas 76129 817-257-7855 www.studentorgs.tcu.edu

Table of Contents Policy Overview and Origins……………………………….……………………………........2 Student Organizations Committee Overview...…………..………………………...….........…3 Procedures for Starting a Student Organization…………………………………………….....4 Procedures for Maintaining a Student Organization……………………………..…................6 Membership Requirements for Student Organizations.……………………………….....…....7 Officer Requirements for Student Organizations.……………………………….….................8 Standards Applicable to All Student Organizations….…………….…………………….…....9 Additional Standards for Departmentally Supported Student Organizations………….....…..21 Standards Applicable to Faculty and Staff Advisors…..…………………………….........….24 Student Organization Violation and Appeal Process….………………………......................28

Policy Overview & Origins Policies presented in this document have been compiled by the Office of Student Organizations (OSO) and approved by the Student Organizations Committee (SOC).

The policies and procedures identified in this document are reviewed annually by the OSO, SOC, and relevant administrative offices and University departments. Requests for exceptions to any portion of these regulations must be made in writing to the OSO, and that decision may be appealed to the SOC whose decision will be final.

Texas Christian University (TCU) and the OSO reserve the right to change the policies, procedures, rules, regulations, and information contained within this handbook at anytime.

Changes will become effective at the time administration so determines. Changes will apply to both prospective student organizations and those already recognized.

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Student Organizations Committee Overview It is the duty of the SOC to create, modify, and/or enforce regulations necessary to maintain student organizations that are related to the educational philosophy and mission of TCU. Membership of the Committee The SOC is chaired by a faculty and/or staff member. The committee includes five (5) faculty, four (4) staff and, four (4) students. Student representative appointments will be based on recommendations from the Student Government Association.

Administration 1. SOC will conduct regular committee meetings at the beginning of each semester to revise and establish policies that govern student organizations at TCU. Any additional called meetings will be conducted to hear complaints and or appeals. A quorum for the purpose of committee business will require the attendance of no less than three (3) faculty (including the SOC Chair), two (2) staff, and two (2) student members. If a quorum is not in attendance at the meeting, it may be obtained through email correspondence. SOC committee meetings and judicial hearings are confidential.

2. The administration and enforcement of regulations for organizations will be the responsibility of the OSO and the SOC. If necessary, hearings may be conducted by an appropriate member of the University administration such as the Director of Student Organizations, by the SOC, or by the Student Conduct and Grievance Committee of the University. The decision as to who will hear the case will be maintained by the OSO. 3. The Chair of the SOC, in consultation with the OSO, may delegate responsibility for administration and enforcement of these regulations to a SOC Judicial Board; however, judicial action by such group shall be subject to review by the SOC, except when referral is made to an administrative office such as the Vice Chancellor or Chancellor. The SOC Judicial Board will be elected by the SOC on an as needed basis. Membership will consist of one (1) faculty member, one (1) staff member, and one (1) student. The SOC Judicial Board will be trained by the Director of Student Organizations.

Enforcement 1. Violation of any portion of regulations may subject the student organization to disciplinary action. Any disciplinary action taken will be designed to fit the offense and may range from verbal or written reprimands to loss of University recognition. Appeals of committee action will be made directly to the Vice Chancellor for Student Affairs. See Student Organization Violation and Appeal Process section of this document for further detail.

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Procedures for Starting a New Student Organization All student organizations must be approved for University recognition by the OSO. Any student wishing to form an organization other than a social fraternity or sorority, sports club, or religious organization should complete the checklist below.

New Student Organization Checklist Secure an advisor. An advisor may be a member of the full-time faculty or staff member, chaplain/clergy and/or an officer in an ROTC unit.

Secure ten (10) students who are in good standing with the University. See Membership Requirements for Student Organizations section in this document for further detail.

Note: Undergraduate students must have completed one (1) full semester (fall or spring) at TCU. There is no such requirement for graduate student participation.

Complete online application for recognition at www.studentorg.tcu.edu during the designated recognition period. The application will require completion of the following actions: o Submit organization constitution; The Constitution of an organization contains the fundamental principles, which govern its operation. o Submit organization bylaws; The Bylaws establish the specific rules for group function. o Submit a signed statement that the organization does not discriminate; o Submit a signed statement that the organization will not participate in any form of hazing; o Submit Advisor Letter of Agreement; and o Submit Risk Management Policy and Plan.

Ensure that the president of the organization and advisor can attend the mandatory Risk Management Training.

Regulations on Meetings Prior to Recognition Prior to receiving University recognition, potential student organizations may hold up to two (2) student organization interest meetings in either the BLUU or the University Recreation Center.

Pre-recognized meetings must be approved through the OSO, and reservations must be secured through respective offices.

Social Fraternity, Religious Organizations, and/or Sport Clubs Anyone interested in forming a social fraternity or sorority (local or nationally-affiliated) should contact the Fraternity and Sorority Life Office (FSL), BLUU Suite 2003; anyone interested in forming a religious organization should contact the Office of Religious and Spiritual Life (RSL), Jarvis Hall, First Floor; anyone interested in forming a club sports teams should contact the University Recreation Center, Suite 124.

Because of the specialized nature of such organizations, these organizations must receive approval from their respective departments first before seeking University recognition.

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Student Political Organizations Students are permitted to form a student organization of a political nature on the campus if they conform to all the requirements set forth in these regulations. University recognition does not constitute permission for the group to speak for the University or for the TCU student body.

Actions proposed or viewpoints expressed should be identified as expressions of active members of the organization only.

Temporary student political organizations designed to support a particular candidate may be organized with approval of the OSO but will not be listed in official University publications.

The organization will be considered inactive immediately after the election for which the organization was formed to participate or promote.

Evaluation of Applications for Recognition The OSO will review all applications. When considering applications, the OSO will take into consideration the following, including, but not limited to: Diversity of programming and membership in comparison to all existing student organizations; The likelihood of sustainability, merit, and qualifications of the proposed organization; and Constitution policies, including but not limited to, non-discrimination, processes for dues, elections, and membership.

Institutional recognition may not be granted if the policies and practices of the organization are in conflict with the University; or if the organization’s proposed activities will expose the University to unmanageable liability risks.

Notification of Recognition or Denial of Applications Notification will be made in writing to the president and advisor of the proposed organization by the OSO. No organization will be considered officially recognized without a formal letter from the OSO. Applications for new student organizations that are denied by the OSO may be appealed to the SOC. Notification of appeal decisions will be provided to the president of the organization in writing by the SOC. Appeals of committee action will be made directly to the Vice Chancellor for Student Affairs.

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Procedures for Maintaining a Student Organization An organization will be considered active and in good standing when it completes the following actions on an annual basis.

Student Organization Renewal Checklist Submit an online organizational renewal packet during the recognition and renewal period.

Provide faculty/staff advisors and OSO with a validated membership list of student members.

The president of the organization attends Mandatory Risk Management Training.

There is at least one (1) student officer on record.

See Officer Requirements for student organizations section in this document for further detail.

Organizations must maintain a minimum of seven (7) active members. See Membership Requirements for Student Organizations Section in this document for further detail. If an organization’s membership is below the minimum of seven (7) members, that organization shall have a one (1) semester probation period in which to meet the requirement. If an organization fails to meet the requirement, the OSO may request that representatives from the organization appear before the OSO to determine if recognition of the organization is to continue.

An organization will be placed on inactive status for a minimum of one (1) semester or a greater length of time as determined by the OSO for failing to comply with the renewal procedures as listed in this section. If, after the end of the designated period, the organization is unable to comply, it will be considered inactive and will be required to reapply to the OSO for University recognition.

Regulations on Notification of any Change in Student Organization Status The OSO must be notified within ten (10) days of changes in the organization’s constitution, officers, advisors, name, time and place of regular meetings, or affiliation with a national organization.

Changes in name, basic purposes, or affiliation with a national organization must be approved by the OSO before such changes become operational. Denial of changes may be appealed to the SOC. Final decisions on change requests will reside with SOC and are not subject to appeal.

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Membership Requirements for Student Organizations Any student who wishes to join a recognized student organization must qualify by meeting the following OSO membership standards. Individual organizations may have stricter standards based on their constitution/bylaws, but these standards cannot conflict with the TCU NonDiscrimination Policy of membership. TCU academic eligibility standards supersedes organizational policy (including national and/or regional affiliate policies) except when an organization’s policy demands higher academic standards than TCU’s student organizational academic eligibility expectations. a. Undergraduate Membership: Be enrolled in a minimum of six (6) credit hours per semester each semester of membership; Have a minimum of a 2.0 cumulative grade point average; Students must have and maintain 2.0 cumulative grade point average in order to maintain active membership; and Under no circumstances may an outside individual be an officer, voting member, or have any other membership status within the organization. b. Graduate Membership: Be enrolled in a minimum of three (3) credit hours of graduate courses each semester of membership; and Achieve a minimum 3.0 cumulative grade point average during all semesters of membership. c. The organization and its advisor are responsible for confirming the academic and disciplinary eligibility of organization membership each semester by the end of the second week of the semester. A recognized student organization may request academic records of its members by submitting a request in writing through the organizational advisor to the OSO. In order to provide the grades of members such a roster, individual members of the organization member must sign a “grade release form.” By signature of the organization member, the organization will be provided access to the members’ total educational and academic record while attending TCU and while in receipt of current signature. Grade release forms and updates each semester will be kept on file by the organization advisor for a period of four (4) years. d. Failure to enforce eligibility membership requirements may result in organizational sanctions. Any members found to be in violation of the academic standard requirements will be immediately removed from organizational membership but will have the ability to appeal to the OSO if they deem it necessary.

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Officer Requirements for Student Organizations Any officer or member of a student organization board, including but not limited to the president, vice president, recording secretary, corresponding secretary, treasurer, new member educator, scholarship chairperson, must meet the following criterion. Individual organizations may have stricter standards based on their constitution/bylaws, but these standards cannot conflict with the TCU Non-Discrimination Policy of membership. TCU academic eligibility standards supersedes organizational policy (including national and/or regional affiliate policies) except when an organization’s policy demands higher academic standards than TCU’s student organizational academic eligibility expectations. a. Officers in Undergraduate Organizations Complete a minimum of twelve (12) credit hours prior to taking office; Have a minimum 2.5 cumulative grade point average; Earn a minimum 2.5 grade point average for each semester while in office; Maintain a 2.5 cumulative grade point average during their term of office; Maintain full-time student status of twelve (12) credit hours during all semesters in office; and Cannot be an officer in more than a total of two (2) recognized student organizations without consultation and confirmation from the OSO. b. Officers in Graduate Organizations Be enrolled in a minimum of six (6) credit hours of graduate courses; Maintain a minimum of six (6) credit hours during their term of office; and Achieve a minimum 3.0 cumulative grade point average each semester during all semesters in office.

Students on disciplinary or academic probation may not hold office in any student organization. c. The organization and its advisor are responsible for confirming the academic and disciplinary eligibility of organization officers each semester by the end of the second week of the semester. A recognized student organization may request academic records of its members by submitting a request in writing through the organizational advisor to the OSO. In order to provide the grades of members such a roster, individual members of the organization members must sign a “grade release form.” By signature of the organization member, the organization will be provided access to the members’ total educational and academic record while attending TCU and while in receipt of current signature. Grade release forms and updates each semester will be kept on file by the organization advisor for a period of four 4 years. d. Failure to enforce eligibility officer requirements may result in organizational sanctions.

Any officer found to be in violation of the academic standard requirements will be immediately removed from office but will have the ability to appeal to the OSO if they deem it necessary.

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Standards Applicable to All Student Organizations The following standards will apply to all recognized student organizations at TCU. General Standards 1. TCU student organizations must conform to all applicable local/state/national laws and TCU policies in all of their policies and practices. TCU student organizations will not engage in, encourage, condone, or support illegal activities such as hazing or underage drinking.

2. TCU student organizations with national affiliations, including fraternities and sororities, must meet both the minimal standards developed by the national organization and those established by the University. If national standards conflict with TCU policy, TCU policy will supersede.

3. TCU student organizations are responsible for and accountable to the OSO and the SOC for the conduct of their members and guests both off and on the campus.

4. TCU student organizations will demonstrate support for academic achievement of their members. TCU student organizations are not allowed to program events during “study days” or “finals week” as defined by the University calendar.

5. TCU student organizations will demonstrate commitment to multicultural enhancement and be supportive of the concepts of non-discrimination, affirmative action, and equal opportunity.

Specific Standards All regulations of the SOC supplement local, state, and national law as well as certain general policy statements included in the sections on student conduct, student discipline, and student organizations given elsewhere in the TCU Code of Student Conduct.

State law that is particularly pertinent in relation to student organizations includes: 1. Senate Bill 1138 In accordance with Texas state law, all TCU student organizations must attend a Risk Management Training provided by the OSO.

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In addition to any issue the OSO determines as appropriate, the OSO must also address the following: 1. Possession and use of alcohol beverages and illegal drugs, including the penalties that may be imposed for possession or use 2. Hazing 3. Sexual abuse and harassment 4. Fire and other safety issues, including the possession and use of a firearm or other weapon of an explosive devise 5. Travel to a destination outside the area in which the institution is located 6. Behavior at parties and other events held by a student organization 7. Adoption by a student organization of a risk management policy and plan Representatives must include, but may not be limited to, the president of the student organization. An advisor must attend a training every four (4) years. Positions such as the risk management officers, pledge, and or social directors are encouraged to attend as well.

OSO will maintain attendance records for the Risk Management Training for no less than four (4) years as mandated by Texas state law.

In accordance with state law, the president must report a meeting with full membership where the content of the Risk Management Training is shared in a timely manner (no less than three (3) weeks following the Risk Management Training). The OSO may ask the student representatives and advisor to verify that the report was given. Verification includes, but is not limited to, attendance log and or advisor confirmation.

Failure to attend the training and or present the information at a full membership meeting will result in loss of University recognition.

TCU policy statements that are particularly pertinent in relation to student organizations found in the TCU Student Code of Conduct are: 2. Conduct Conduct which causes discredit or embarrassment to an individual, a group, or to the University may cause a person or an organization to be subject to disciplinary action.

3. Social Events Student organizations are expected to conduct all social functions (on and off campus) with adherence to the regulations of TCU, civil law, and their own policies (local or national).

Failure to do so will result in disciplinary action.

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4. Alcoholic Beverages The possession and/or consumption of alcoholic beverages of any type is prohibited in all areas of the TCU campus except for student residential rooms of University residence halls and University designated tailgate areas where residents are twenty-one (21) years of age or over (Refer to the TCU Alcohol Policy). Student Organizations cannot use organizational funds and/or dispense alcohol through organization members.

The first alcohol violation in an academic year will result in an alcohol assessment, a required workshop, and a $150 fine (or thirty (30) hours of community service in lieu of fine).

The second alcohol violation in an academic year will result in a $225 fine, a letter home to student’s parents or guardians, an additional alcohol assessment, completion of an educational workshop designed for repeat offenders, forty-five (45) hours of community service, and compliance with any recommendations made by Alcohol and Drug Education Center.

The third alcohol violation in an academic year will result in a $300 fine, a letter home to student’s parents or guardians, further alcohol assessment, one year of disciplinary probation, possible expulsion from University housing, sixty (60) hours of community service, and compliance with any recommendations made by the Alcohol and Drug Education Center.

For off-campus events where alcohol is served, tickets to the event may be sold on campus only if: a. the price of the ticket does not include alcohol; and, b. alcohol is sold separately at the event.

Texas law states that a person must be twenty-one (21) years of age to purchase alcohol. It is also very important for an organization to review its own policies (national and/or local) as they relate to the issue of paid admission and the presence of alcohol.

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5. Dangerous Drugs Students enrolled in TCU and student organizations recognized by the University are subject to disciplinary action for the possession, manufacture, use, sale or distribution (by either sale or gift) of any quantity of any prescription drug or controlled substance or for being under the influence of any prescription drug or controlled substance on the campus or at a Universityrelated function off campus, except for the use of an over-the-counter medication or for the prescribed use of medication in accordance with the instructions of a licensed physician.

Controlled substances include, but are not limited to, marijuana, cocaine, cocaine derivatives, heroin, amphetamines, barbiturates, LSD, PCP, and substances typically known as “designer drugs” such as “ecstasy” or “eve.” Possession of paraphernalia associated with the use, possession, or manufacture of a prescription drug or controlled substance is also prohibited (see Code of Student Conduct, section 3.2.10).

Use production, distribution, sale or possession of drugs in a manner prohibited under Texas law.

Possession of drug paraphernalia is considered the same as possession of drugs. a. Failing a non-incident motivated drug screen one time will result in a mandatory drug education counseling and/or required treatment; b. Drug use or possession or a second failing drug screen will result in at least a one (1) year disciplinary probation sanction, forty (40) hours of community service, a $200 fine (or forty (40) hours of additional community service), drug education counseling or drug treatment, and random drug testing during the term of the probation.

Additionally, residence hall eviction will be considered, especially if the incident occurred in a University facility or during a University sponsored event; c. Additional violations of the drug policy may result in a suspension for at least one (1) academic year. Readmission to the University will occur only after the suspended student provides proof of drug counseling and/or treatment from a licensed counselor of certified treatment program; d. Using drugs and/or alcohol to intentionally incapacitate another person will result in at least a one (1) year suspension; e. Sale or distribution of drugs will result in immediate expulsion from the University.

Parents may be notified of any illegal drug policy violation. Fort Worth police may also be contacted for drug violations.

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6. Gambling Illegal gambling as defined by the state of Texas is prohibited on campus or at a University related function off campus.

7. Hazing Organizations and individuals at TCU are reminded that the institution bans hazing in its Code of Student Conduct (section 3.2.2) and takes appropriate disciplinary action against groups or individuals found to have violated the Code.

TCU Definition The University defines hazing as any action taken or situation created, intentionally, whether on or off the campus, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities and situations include any act of personal servitude; paddling in any form; creation of excessive fatigue, physical and psychological shocks; quests, treasure hunts, scavenger hunts, road trips or any other such activities; late work sessions which interfere with scholastic activities; and any other activities which are not consistent with the regulations and policies of TCU. Texas State Law Definition Texas Senate Bill 24, signed into law at the conclusion of the 1987 regular session of the state legislature, makes it illegal for any individual in a high school or institution of higher education in Texas to haze another, to submit to hazing or to be aware of hazing without reporting it to appropriate University officials. Penalties may include fines of up to $10,000 and jail terms of up to two years.

Hazing under the statute means any intentional, knowing, or reckless act occurring on or off the campus of an educational institution by one (1) person alone or acting with others, directed against a student, that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization whose members are, or include, students in an educational institution. The term hazing under the statute includes, but is not limited to, offenses that subject the student to an unreasonable risk or harm or that adversely affect the mental or physical health or safety of the student.

Individual and Organization Offense Individuals within the organization as, well as the organization itself, may be found in violation.

Investigations and/or sanctioning of individual hazing offenses will be conducted in collaboration with the office of Campus Life.

Incidents On and Off Campus The statute covers hazing incidents both on and off University property.

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Consent Not A Defense It is not a defense of prosecution under the Texas Hazing Law that the person whom the hazing was directed consented to or acquiesced in the hazing activity.

Requirement to Report Individuals who have firsthand knowledge of hazing, including those being hazed, are required by law to report that knowledge to appropriate University officials. Any student who has been hazed or thinks he/she is going to be hazed should report such actions to the University Hazing Hotline at 817-257-HAZE (4293), the OSO, Office of Campus Life, or the Vice Chancellor for Student Affairs.

Not Just A Greek Life Issue Organizations are defined as a fraternity, sorority, association, corporation, order, society, corps, cooperative, club or service, social or similar group whose members are primarily students at an educational institution. Thus, all student organizations at TCU are covered by the statute; if the alumni engage in hazing, the organizations can still be held liable. TCU has outlined and provided examples that describe various practices that could be considered hazing. No single list can cover every practice that encompasses hazing; the list below provides insight into some of the most common allegations.

Examples of Actions and Activities that constitute hazing can be found below.

Actions and activities which are explicitly prohibited by the TCU Include but are not limited to the following: Forcing, requiring or endorsing pledges/associates /new members to drink alcohol or any other substance and/or providing such alcohol or other substance; The unauthorized or illegal use of alcohol in any form or quantity during a new member activity; Dropping food into mouths; The eating of spoiled foods or anything an individual refuses to eat; Calisthenics, such as sit-ups, push-ups and runs; Branding; Causing excessive fatigue through physical and psychological shocks; Paddle swats of any nature; Pushing, shoving, tackling, or any other physical abuse; Line-ups of any nature; Throwing anything (whipped cream, garbage, water, paint, etc.) at an individual; Theft of property under any circumstances; Assigning or endorsing “pranks� such as stealing or harassing other organizations; Defacing trees, grounds, or buildings; Conducting new-member related activity between the hours of midnight and 8 a.m. or awaking individuals during these hours; Permitting less than eight continuous hours of sleep for new members each night; Engaging in unauthorized activity which involves compelling an individual or group to remain at a certain place or transporting anyone anywhere, within or outside the City of Fort Worth (road trips, kidnaps, ect.); 14

Conducting unauthorized quests, string hunts, treasure hunts, scavenger hunts, paddle hunts, big sister or little sister hunts; Conducting activities which do not allow adequate time for study during pre-initiation or initiation periods; Expecting participation in an activity that the full members do not do; Expecting participation in an activity that the full members will not do; Deceiving new members prior to the ritual designed to convince a new member that he/she will not be initiated or will be hurt; Requiring new members to “march” in formation; Carrying items; Publicly wearing apparel which is conspicuous and not “normally” in good taste; Yelling and screaming at new members; Calling new members demeaning names; Playing extremely loud music or music repeated over and over or any other audible harassment; Not permitting new members to talk for extended periods of time; Engaging in public stunts of buffoonery, public displays or greetings to active members or new members; Requiring or encouraging new members to talk for extended periods of time; Nudity at any time; Members messing up the house or a room for the new member to clean; New members messing up the house; Running personal errands (servitude); and Forcing, requiring, or endorsing new members to violate any University or national/international fraternity and sorority policy or any local, state, or federal law.

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8. Sexual Harassment Policy The University administration, faculty, staff, and students are responsible for assuring that the University maintains an environment for work and study free from sexual harassment. Sexual harassment is unlawful and impedes the realization of the University's mission of distinction in education, scholarship, and service. Sexual harassment violates the dignity of individuals and will not be tolerated. The University community seeks to eliminate sexual harassment through education and by encouraging faculty, staff, and students to report concerns or complaints. Prompt corrective measures will be taken to stop sexual harassment if it occurs.

This policy applies to faculty members, administrators at all levels, University and general staff members, and students enrolled at or employed at TCU. The policy applies to the total educational environment of TCU, including academic, research, extracurricular, training or any other program activity.

No member of the TCU community may sexually harass another. Any faculty member, staff member, or student found in violation of this policy will be subject to disciplinary action.

Retaliation for filing a complaint against sexual harassment is prohibited.

University administrators will make every reasonable effort to conduct all proceedings in a manner which will protect the confidentially of all parties.

Sexual harassment is any unwelcome sexual advance, request for sexual favor, reference to gender or sexual orientation, or other physical or verbal conduct of a sexual nature even under the guise of humor when: Submitting to or rejection of such conduct is used either explicitly or implicitly as a basis for any decision affecting terms or conditions of an individual's employment, participation in any program or activity, or status in an academic course; or An individual's submission to or rejection of such conduct is used as a basis for academic or employment decisions affecting that individual; or Such conduct has the effect or the purpose of unreasonably interfering with an individual's academic or work performance of creating an intimidating, hostile, or offensive employment or educational environment.

Any complaint about alleged sexual harassment should be immediately referred to the University Sexual Harassment Officer, Susan Adams, 101 Sadler Hall, 817-257-7926, s.adams@tcu.edu.

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9. Non-Discrimination Policies The discrimination policy at TCU is designed to protect under-represented students; in addition to the city, state, and federal laws Student organizations at TCU may not discriminate in the selection of members on the basis of race, color, religion, or national origin.

In addition, student organizations at TCU may not discriminate in the selection of members on the basis of sex, with the exception of the national fraternities and sororities who are members of the Interfraternity Council (IFC), the Panhellenic Council (PHC), National Pan-Hellenic Council (NPHC) or Multicultural Greek Council (MGC) who meet the standards set by SOC for a local fraternal organization.

10. Off-Campus Trips and Activities Recognized student organizations may make off-campus trips that are deemed worthwhile and approved by the membership and advisor of the organization. Students and their parents should understand that participation in such off-campus trips and activities is at the student’s own risk. If personal injury or accident should occur to students or other persons during the trip, TCU will assume no responsibility, financial or otherwise. Faculty and staff advisors of such trips and organization officers are urged to take all possible precautions to insure the safety and well-being of all persons participating in the activity.

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11. Vehicular Travel The use of TCU vehicles and student vehicles by students for student organization travel is subject to strict compliance with all TCU policies and rules governing the use and operation of motor vehicles. Below are several policies that should be known and abided by: Organizations cannot drive for over twelve (12) hours in any given twenty-four (24) period. The majority of the hours must be during daylight.

Organizations may not depart for trips or leave to return back to TCU after 4 PM for trips exceeding eight (8) hours.

Organizations may not depart for trips or leave to return back to TCU after 10 PM for any trip more than two (2) hours.

Drivers must change every two (2) hours.

All drivers must be in possession of a valid driver’s license.

All drivers and passengers must use seatbelts.

Vehicle must possess proof of valid inspection and registration.

All drivers and passengers must comply with state laws at all times.

An operable cell phone must accompany each trip.

Driver must be at least eighteen (18) years of age.

Vehicles may not be overloaded. There should be one (1) seat belt per person.

If a breakdown occurs, the TCU Police (817.257.7777) should be contacted immediately.

If trailers or cargo racks are used, vehicle speeds must be reduced to the legal tow limit, especially in heavy traffic. Check all lights and hitches prior to departing.

NO drugs or alcoholic beverages are allowed in vehicles at any time.

All drivers must be alcohol and drug free.

All drivers must have a driver application form on file with the organization’s advisor.

Forms are available at . Advisors are required to maintain these documents in their records for a period of two (2) years. Please be advised it is the insurance policy of the car being driven and not TCU’s policy that will cover any/all insurance claims sustained during the duration of the off-campus trip.

All students are required to submit a travel release form. Forms are available at www.studentorgs.tcu.edu. Advisors are required to maintain these documents in their records for a period of two (2) years.

DUE TO UNIVERSITY RESTRICTIONS, FIFTEEN (15) PASSENGER VANS MAY NOT BE USED FOR ANY SPONSORED TRIP.

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12. International Travel Students planning TCU Funded international travel must coordinate travel with the TCU Center for International Studies (CIS). Contact CIS staff for guidance at least eight weeks prior to departure.

Travel Warnings and Alerts Faculty, staff, and students should be aware of Travel Warnings (long-term risk conditions) issued by the U.S. Department of state concerning countries for which travel by U.S. citizens is considered dangerous and should be avoided. Prior to making any travel plans, those wishing to travel abroad using TCU or external funds should check the U.S. State Department website for advisories. TCU will not permit travel to countries where Travel Warnings have been issued. In cases where a Travel Alert has been issued, TCU faculty/staff/student groups are not permitted to travel in the designated area without the prior written approval by a dean or appropriate vice chancellor.

13. Fire and Other Safety Issues TCU considers fire safety extremely important, and students have an obligation to adhere to the University regulations, as well as city and state statues. The following are TCU policies and procedures for matters involving fire safety. (See Code of Student Conduct section 3.2.5) Setting a Fire (Arson) Any individual who sets a fire (commits arson) in or near a University building is subject to immediate suspension from the University, will be charged a fine of $400, and may be charged for repairing any damage caused by the fire.

Fire Alarm Evacuation Whenever a fire alarm sounds, normal evacuation procedures must be followed. All occupants must leave the building and may not return unless told to do so by TCU police or fire officials. A complete floor by floor, room by room check will be made of the building by TCU police and /or fire officials. Occupants must remain outside the building during this check. Any individual who fails to evacuate the building after a fire alarm has sounded will be subject to appropriate disciplinary action and will be charged a fine of $100.

False Fire Alarm Sanctions Every effort will be made to identify the individual(s) who cause a false alarm. When such a persons are identified, they will be referred to the Campus Life Office for disciplinary action, which may include suspension from the University, even for a first offence. In addition to appropriate disciplinary action, an assessment of $400 for the false fire alarm will be charged to the individual involved. In the event that an individual or individuals cannot be identified within ten (10) class days, the false alarm assessment will be changed to all individuals in the residence hall of living unit with a $5 minimum charge for each resident.

Misuse of Fire Safety Equipment (other than Fire Alarms) Any individual who misuses or tampers with any fire safety equipment (other than fire alarms) will be subject to appropriate disciplinary action and will be charged a fine of $100 plus the cost of repair or replacement of misused or damaged equipment, cleaning of the facility, and damage to other property.

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In addition to being subject to University penalties, any student who starts a fire, damages or tampers with the evacuation alarm, or misuses fire safety equipment also may be subject to prosecution in criminal court by the Fort Worth Fire Department in accordance with the Fort Worth Fire Code.

14. Weapons or Dangerous Devices Use, storage, or possession of weapons or dangerous devices including, but not limited to, firearms, ammunition, martial arts devices, knives, sling shots, air powered guns, blow guns, fireworks, or flammable liquid are prohibited.

Possession of a weapon or threat of use of a weapon may result in immediate expulsion in addition to the filing of criminal changes. (See Code of Student Conduct section 3.2.4)

15. Financial Management TCU student organizations will demonstrate sound financial management and meet obligations to the University and vendors in the community according to established deadlines and contracts. All student organizations are expected to handle their finances wisely and pay their financial obligations promptly. No student organization shall undertake a special activity involving financial obligation without the approval of their faculty/ staff advisor. Accurate record of receipts and disbursements shall be kept. Neglect or laxity in this area may lead to disciplinary action by the OSO and/or the SOC. The OSO or SOC may require any reports it deemed necessary.

16. Regulations Regarding the Use of Campus Facilities Recognized student organizations will have the use of the campus facilities, subject to such regulations as are required for scheduling meeting times and places. If a conflict arises, the OSO will first attempt to mediate the issue with all parties involved. If mediation fails, the organization may appeal the case to the SOC, which will then make a recommendation to the proper University office responsible for reserving the space. Final decision in all space conflicts resides with the designated office (e.g. BLUU, University Recreation Center, Registrar’s office for the use of academic space, etc.).

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Additional Membership Standards for Departmentally Supported Organizations All departmentally-based organizations are subject to rules and policies of their respective departments. Such standards cannot be in conflict with the policies outlined in this document.

Below are membership standards for specific departmental organizations. In the event of conflicting standards, the standards of the OSO will govern.

(Inter)national Fraternities and Sororities National Organizations No group of students may organize as a colony or chapter of a national fraternal organization (men or women) without prior written permission of the FSL office. FSL will consult with the respective governing council (PHC, IFC, NPHC or MGC) concerning any request for the organization of a colony or chapter of a national fraternal organization. Actual procedures and requirements will be stated by FSL in conjunction with the SOC when permission to organize is granted.

Local Organizations The recognition of students who wish to organize as a local fraternal organization (men or women) will follow the same procedures as for any student organization. Special attention will be given to the gender requirements of the organization in compliance with federal regulations as it relates to “single-sex organizations.� In addition, additional procedures and requirements may be stated by the SOC when permission to organize is granted.

Recruiting and Affiliating To be eligible for membership recruitment and membership affiliation, a student must meet the following criteria. a. Be currently enrolled at TCU for a minimum of twelve (12) credit hours. Transfer and continuing students enrolled for at least twelve (12) credit hours with a minimum 2.0 GPA for their last semester (excluding summer school) are eligible. b. Students on academic or disciplinary probation are not eligible for recruitment or affiliation. c. Affiliation may occur at any time during the academic year. d. No group shall allow new member education to any person who is not officially affiliated with that group. New member education is defined as any training, formal or informal, designed to prepare a new member for initiation. e. The length of the new member education period by each organization shall be in compliance with the (inter)national organization policies and procedures.

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Initiation a. To be initiated, new member must have met one (1) of the following criteria: i. An individual affiliating during his or her first semester enrolled at TCU must be enrolled for a full semester for a minimum of twelve (12) credit hours at TCU, concurrent with new member education, and have achieved a 2.25 cumulative grade point average. Grades reported as “Incomplete” shall be converted to “F” for the purpose of computing grade point average. ii. An individual affiliating after the completion of his or her first semester enrolled at TCU may be initiated the same semester according to new member education, provided he or she is enrolled for a full semester with a minimum twelve (12) credit hours at TCU and has previously completed a minimum of twelve (12) credit hours at TCU with a cumulative of 2.25 or above.

Note: This policy may be waived if approved by the SOC in consultation with the (inter)national organization of the chapter in question. b. Before initiation, each fraternity and sorority shall obtain an academic and disciplinary eligibility statement for its new members from the FSL office. Requests for approval must include the dates, times, and location of all initiation activities and must be made in writing at least three (3) weeks prior to the date of initiation.

Under no circumstances may an initiation ceremony interfere with class attendance of any members, including those to be initiated.

Membership a. To represent the chapter in an official capacity, a member of a fraternity or sorority must be registered for a minimum of twelve (12) credit hours of work at the University. If enrollment of fewer than twelve (12) credit hours in a given semester is approved by the student’s advisor as sufficient for that semester’s work (for example, to meet graduation requirements at the end of the semester in which the student carries a light load), the active membership may be maintained during that semester. b. The IFC, PHC, NPHC and MGC councils may, in accordance with the University regulations, establish academic minimums and membership quotas (actives and new members) for their respective members in accordance with University regulations.

Use of Residence Hall Areas Assigned to Fraternities and Sororities a. Social activities of fraternities and sororities may be held in the facilities provided for such activities assigned to the groups in accordance with University regulations. b. Though all residents in the residence halls are under the jurisdiction of the University, fraternities and sororities are expected to share the supervision over the conduct of their own members.

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Honor Societies Because some honor societies exist primarily to confer academic honors and do not hold meetings or have events, such honor societies may not be required to have officers or attend mandatory trainings. The OSO will have final determination in whether the organization must attend such training.

Student Government and Organizations Related to Student Government All student members of the University Committees, the Student Government Association, and the TCU Programming Council must meet the minimum standards established for listed officers of other student organizations.

Student members must meet these requirements at the time of election and for each semester during their term of office.

Student organizations funded by student fees and/or related to an administrative entity, including the Student Government Association and Programming Council, shall conform to these standards in the conduct of their programs and activities.

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Standards Applicable to Faculty and Staff Advisors The position of faculty/staff advisor to a student organization is very important. Advisors expose themselves to personal liability when they choose to serve in this role. Review and define an appropriate relationship with the individual student organization. Therefore, it is critical that each faculty/staff advisor review TCU policies and procedures outlined in the Student Organization Handbook.

Faculty/staff advisors to student organizations are responsible and will be held accountable for fulfilling the following functions: 1. Attendance of Risk Management Training Advisors serving multiple years with a given organization must attend their first year of service and at least once every four (4) years thereafter in order to familiarize themselves with changes and or updated deemed appropriate by University officials.

2. Interpretation of Policy The advisor needs to know what the policies are, why they exist, and the channels to be followed to obtain an exception to, or revision of, a policy. The OSO and the Office of the Vice Chancellor for Student Affairs are both available to assist with this process.

Although the major responsibility of the advisor is not regulatory or disciplinary, the advisor has a responsibility to both the institution and the organization to keep their best interests in mind. Specific areas of concern are organizational finance, social activities, scholarship eligibility, institutional information, and registration requirements.

3. Teaching Through interaction with students in organizations, advisors extend their teaching role beyond that of the formal classroom by sharing ideas, assisting members and officers in applying knowledge within the organization, providing new perspectives, and insisting on high standards of programming and individual performance.

4. Consultation on Programs Each organization will be free to choose its own advisor who may advise the organization in the exercise of responsibility but not have the authority to control the policy of such organizations. The advisor must require regular consultation and information flow from officers and committee chairs. Advisors must be involved in event planning from the inception and be kept informed of all aspects of the event. An event can be cancelled if the advisor does not know about it.

The advisor also advises the officers in the discharge of their duties and should be knowledgeable of the financial affairs of the organization.

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5. Providing Continuity The turnover of officers and members in a student organization is continual. Often the only link with the past or present is through the advisor. Student organizations often pass a rich history of accomplishment, ritual, or traditional programs and responsibilities that endure from year to year. The advisor must assist in the orientation of new officers and members to this history and help them build upon it.

6. Counseling Individual Students Because the advisor forms relationships with the different members of the group, the advisor is often sought out for help and advice in matters unrelated to the organization.

The advisor also has a unique opportunity to identify those students who are experiencing problems and provide help and assistance to them. Good referral skills are a solid key to good advising.

7. Meeting and Emergencies Every student organization must have one (1) full-time TCU faculty/staff advisor who is able to attend meetings. The advisor should attend the meetings of the organization with sufficient regularity to keep cognizant of the general progress of the organization.

Additionally, the advisor should be prepared to serve as a source of support when emergencies occur.

8. Resignation An advisor continues in office and responsibility until a successor has been named by the organization or until the advisor resigns. Each organization advisor will be expected to sign a letter of agreement each year indicating agreement to fulfill the expectations of an organization advisor as outlined by the SOC. The transfer of an advisor’s responsibilities will not be officially recognized by the University until paperwork has been submitted to the OSO. Removal of an Advisor The Organization and/or OSO reserve the right to remove an advisor should circumstances require such an action. Grounds for removal of an advisor include but may not be limited to, Failure to be actively invested in organizational activities; Behavior that violates University policy and/or procedure; Direct knowledge of hazing incidents and failure to report such incidents; and Placing students at unreasonable and/or unnecessary risk.

If an advisor feels he or she has been improperly removed, the advisor may appeal the removal to the SOC, whose decision will be final.

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Areas of Specific Concern for Advisors 1. Alcohol TCU has a responsibility to maintain an educational environment conducive to academic achievement and the growth and development of students. Although each person must decide whether or not to use alcoholic beverages, the University, through the Board of Trustees, has determined what practices will be permitted on campus in accordance with state law.

The possession, use, and/or sale of alcoholic beverages are prohibited on the property of TCU. The only exception to this rule is that students of legal drinking age twenty-one (21) may consume alcoholic beverages in the privacy of their individual residence hall rooms and in designated tailgating areas two hours prior to home football gamesStudents who choose to drink, either on or off the campus, are expected to handle alcohol responsibly and conform to state laws. A complete copy of the alcohol policy can be found in the Student Handbook, which can be obtained at the BLUU Information Desk.

For student organizations, there is potential liability in the sale or provision of alcohol to underage students or in failing to monitor excessive use of alcohol at their functions. The Student Organizations Committee (SOC) regulations also prohibit the sale of tickets for off-campus events if the price of the ticket includes alcohol or the purchase of alcohol.

Court decisions have indicated that there is potential liability for social hosts for injuries caused by an intoxicated guest. Therefore, student organizations should not use organizational funds to purchase alcohol and should not dispense alcohol through organization members. The safest course, if alcohol is to be present, is to have the owner of the property, with a valid liquor license, distribute or sell alcohol.

Campus organization members, officers, and advisors need to be aware of the potential liability involved in events during which alcohol is consumed.

For advisors, alcohol poses specific problems in the relationship between the advisor and the student organization. It is the expectation that University Risk Management Policy guidelines be followed where alcohol may be present. Off-campus events involving alcohol are neither condoned nor approved by the institution. Officers and advisors need to monitor this area very carefully.

2. Hazing Hazing in any form is considered a problem and is not limited to men’s and women’s fraternities and sororities.

Requirement to Report Individuals who have firsthand knowledge of hazing, including those being hazed, are required by law to report that knowledge to appropriate University officials. Any student who has been hazed or thinks he or she is going to be hazed should report such actions to the University Hazing Hotline at 817-257-HAZE (4293), the OSO, Office of Campus Life or the Vice Chancellor for Student Affairs.

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3. Fiduciary Responsibilities Student organizations accumulate money through dues, fines, and fundraising events.

Part of the obligation of the student organization is to be accountable to members for the use of those funds. An organization advisor must be sure to understand the financial structure, status, and obligations of the organization. In addition, assistance should be provided to assure that funds are being spent appropriately.

4. Sexual Harassment Advisors are required to review TCU policies and procedures relating to Sexual Harassment.

No member of the Texas Christian University community may sexually harass another.

Any faculty member, staff member, or student found in violation of this policy will be subject to disciplinary action. Retaliation for filing a complaint against sexual harassment is prohibited.

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Student Organization Violation and Appeal Process The Student Organization Violation and Appeal Process is designed to foster the mission of TCU. As such, it holds in balance two sets of often competing rights: those of the organization and those of the University community as a whole.

On one hand, there is the responsibility to the growth and development of the organization through the encouragement of self-regulation, responsibility, and respect for the rights and privileges of other organizations and individuals. To that end, this process should be viewed as educational in nature and should seek to design sanctions which provide a learning opportunity while respecting the dignity of the organization and, thus, integrating it and its members back into the University community. Because of the educational nature of the process, it is not designed to function like a civil court.

On the other hand, there is a responsibility to the community as a whole to provide an environment conducive to the accomplishment of the broader educational mission of the University. Clearly, situations arise in which the best interests of the community are only obtained at the expense of one or more organizations that have chosen not to conform to the guidelines defined by the Code of Student Conduct and policies of the Student Organization Handbook.

Complaint Process Any member of the University community or student recognized organization may file a complaint against a student organization. Complaints shall be directed to the OSO. 1. Upon receipt of the complaint, the OSO will initiate an investigation to determine if the complaint has merit.

2. Each organization should receive from the University written notice of any alleged violation and intent of the University to investigate the alleged violation.

3. If appropriate, the OSO may request that the accused student organization schedule an investigative interview. Within three (3) days of receipt of such request, the student organization shall contact the OSO to schedule the interview. Failure to respond to such a request could lead to a loss of recognition and/or other sanctions deemed appropriate.

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Mediation Process Depending on the outcome of the investigation, the OSO will determine if the complaint can be disposed of through a process of mediation acceptable to the University and with the mutual consent of both parties. Agreements reached through mediation shall be final, and there shall be no subsequent proceedings. Failure to reach a mutually acceptable resolution or failure to participate in the mediation process in good faith will result in the case being returned to the OSO. Charges and Hearing Process If the investigation by the OSO results in charges being filed and the case cannot be solved through a process of mediation, a hearing will be scheduled. The decision of who will hear the case will be made by the OSO. The entity that will hear the case will hereinafter be referred to as the “Hearing Board.” The student organization will be given no less than seven (7) days notice of the date of the hearing.

Student organizations have the right to fair hearings. The process differs from those found in civil courts, but to ensure fairness, the following procedures apply: 1. The organization shall receive notice of any evidence that tends to prove the violation, all possible sanctions if the alleged violation is proved, and “fair play” rights to which the organization is entitled, and any hearing dates that have been set. All such notices will be sent to the organization’s president and advisor of record and to the national organization if the organization is affiliated with a national organization.

2. Each organization should be entitled to a speedy adjudication of any dispute. No prosecution of an alleged violation should commence after sixty (60) days in the fall or spring semesters or one hundred and twenty (120) days if there is an intervening summer semester after the time when the alleged violation was discovered.

3. Because of the close proximity in which students live and interact on campus, it is sometimes necessary to protect the anonymity of a witness or accuser. In such cases, the Student Organization administrator may verify the identity of a witness and accept a written statement from him or her without revealing the name of the witness or accuser to the accused. Otherwise, the accused student organization will be provided a list of names of accusers and witness.

4. No organizations should be tried twice by any one or more judicial panels.

5. Hearings are restricted to those directly involved in the proceeding. Admission of any person to the hearing shall be at the discretion of the Hearing Board. The Hearing Board may take reasonable measures to ensure an orderly hearing, including removal of persons who impede or disrupt proceedings.

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6. The accused student organization may have an advisor present in all interviews and/or hearings. The advisor may only counsel the student organization and not actively participate in the hearing proceedings unless clarification is needed as determined by the Hearing Board. In order to ensure the orderly administration of the hearing process, the Hearing Board must be notified in writing at least twenty-four (24) hours prior to a scheduled hearing of any advisors the accused student organization plans to ask to attend.

7. At the discretion of the Hearing Board, certain witnesses may also have one (1) advisor present at hearings during their testimony. Generally these witnesses are alleged victims of the policy violation and may be reasonably distressed by the testimony process. The advisor of the witness may not actively participate in the hearing process and may speak only to the witness.

8. The accused student organization may submit a written statement, may invite witnesses to attend on behalf of the accused organization, may ask questions of witnesses called by itself or others, and will be notified of witnesses to be called. In order to ensure the orderly administration of the hearing process, the Hearing Board must be notified in writing at least twenty-four (24) hours prior to a scheduled hearing of any witnesses the accused student organization plans to ask to attend. The Hearing Board may present witnesses as well as question those presented by the accused. “Character witnesses� will not be permitted unless they have information directly related to the standards and policy charges under consideration.

9. Pertinent records, exhibits, and written statements may be accepted as evidence for consideration by the Hearing Board. For example, signed witness statements are admissible as evidence even in the event that the witness may not be physically present at the meeting.

10. All procedural questions are subject to the final decision of the Hearing Board. The Hearing Board may approve minor deviations to a proceeding as long as these changes do not substantively diminish the student organization’s due process rights.

11. When deemed appropriate and/or upon request, there shall be a record, such as a tape recording, of all hearings before the Hearing Board. The record shall be the property of the University. Should the student organization desire that a tape recording be made of the hearing, the organization shall make such request to the Hearing Board in writing at least twenty-four (24) hours prior to the hearing. An organization may request a copy of the tape free of charge or may obtain a transcript at its own expense.

12. Should a student organization accused of violating the standards and policies fail to attend its hearing, the case will be heard and decided in its absence. Except in the case of a student organization charged with failing to comply with University authority, no student organization may be found to have violated the standards and policies solely because the student organization failed to appear before the Hearing Board or Student Organization administrator. In all cases, the evidence in support of the charges shall be presented and considered.

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13. No Hearing Board, witnesses, or prosecutors should wear anything other than normal everyday clothes.

14. No Hearing Board shall be allowed to conceive or use a previously unpublished rule or procedure except with the consent of all parties.

Decision Making Process After the hearing, the Hearing Board shall determine whether the student organization has violated the standards and policies which the student organization is accused of violating. The determination of “in violation” or “not in violation” of the standards and policies shall be determined based on the “greater weight of evidence.” That is to say, whether it is more likely than not that the accused student organization violated the standards and policies. Should the student organization be found in violation of one or more of the standards and policies, the Hearing Board will then deliberate and decide upon an appropriate judicial sanction.

Written notice of the outcome of the hearing will be mailed to the student organization president and advisor within forty-eight (48) hours of the hearing. Additionally, at the discretion of the Hearing Board, the student organization may be notified verbally of the hearing outcome prior to the receipt of written notification. The student organization may appeal the outcome of any hearing under the terms set forth hereinafter Prohibition of Discrimination and/or Retaliation No discrimination, retaliation, or retribution in any form (whether direct or indirect) should be exerted by the University or any of its personnel against an organization or any of its members, in connection with or because of 1. the conducting of a hearing, settlement negotiation, or appeal, 2. the outcome of any of those matters, or 3. the pursuit of any rights the organization or its members may have. Likewise the organization and its members shall not discriminate, retaliate, or exert retribution in any form (whether direct or indirect) against any witness or accuser in connection with any alleged violation, the outcome of a hearing, or any matters brought before a Hearing Board.

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Appeal Process Decisions of the Hearing Board may be appealed in the following manner: A student organization found in violation of standards and policies may appeal the hearing decision. A written appeal setting forth a statement of reasons for appealing must be received in the OSO within five (5) business days of the date of the letter notifying the student organization of the outcome of its hearing.

Except as required to explain the basis of new evidence, an appeal shall be limited to review of the verbatim record or hearing notes of the initial hearing and supporting documents for one or more of the following purposes: 1. To determine whether the original hearing was conducted fairly in light of the charges and evidence as presented and in conformity with prescribed procedures.

2. To determine whether the decision reached regarding the accused student organization was supported by a greater weight of the evidence.

3. To determine whether the sanction(s) imposed were appropriate for the violation of the standards and policies which the student organization was found to have committed.

4. To consider new evidence sufficient to alter a decision or other relevant facts not brought out in the original hearing because such evidence and/or facts were not known to the student organization appealing at the time of the original hearing.

General dissatisfaction with the outcome of the decision shall not be accorded as a basis for consideration of an appeal.

Following a review of the relevant information, the appealing body may reduce, affirm, or increase the severity of sanction(s). Written notice of the appeal decision will be mailed to the student organization within forty-eight (48) hours of the decision.

Decisions of the OSO may be appealed to the SOC. SOC decisions may be appealed to the Vice Chancellor for Student Affairs. The decision of the Vice Chancellor may be appealed to the Chancellor of the University. A written appeal setting forth a statement of reasons for appealing must be received in the office of the Chancellor within five (5) business days of the date of the letter notifying the student organization of the decision of the Vice Chancellor. Decisions of the Chancellor shall be final.

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Sanctions In each case in which it is determined that a student organization has violated the standards and policies, the Hearing Board may then determine and impose one or more of the following sanctions. No sanctions or punishments, except interim suspension, shall commence or become an obligation until an adjudication of the alleged violation becomes final.

Warning Warning is written notice that the student organization was found to be in violation of standards and policies and that further violation of the standards and policies may result in more severe disciplinary sanctions. The existence of a prior Warning may be used to influence future sanction decisions for only one calendar year from the date of the issuance of the Warning.

Disciplinary Probation Disciplinary Probation is a sanction given for a specified period of time. During the period of Disciplinary Probation, the student organization is no longer considered in good standing with the University and may have some student organization privileges revoked. Should a student organization be found in violation of the standards and policies during the probation period, a more severe disciplinary sanction is likely. This includes, but is not limited to, student organization suspension or expulsion.

Suspension Suspension is a sanction by which a student organization is involuntarily separated from the University for a period not to exceed four (4) academic years. At the end of the sanction term, the student organization is eligible for re-recognition pending the submission of the appropriate paperwork and satisfaction of any other sanction terms.

Suspension in Abeyance Suspension in Abeyance is a sanction by which a student organization is involuntarily separated from the University for a period not to exceed four (4) academic years. However, the student organization is permitted to maintain its University recognition during the period of the suspension unless it is found in violation of another standard or policy during the period of the suspension. Should this happen, the suspension shall be activated immediately and remain in place for whatever amount of time remains on the original sanction. The student organization will additionally face new sanctions associated with the immediate violation.

Expulsion Expulsion is a sanction by which a student organization is involuntarily separated from the University permanently.

Restitution Restitution is a sanction that requires the student organization to make monetary reimbursement for damages to, destruction of, or misappropriation of University property or services, or the property of any person or organization.

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Other Sanctions The Hearing Board or Student Organizations administrator may also issue sanctions designed to enhance the educational impact of the violation process on the accused student organization. Sanctions such as community service, letters of apology, and educational assignments, such as sponsoring a forum, are appropriate, to name a few.

Interim Suspension In certain circumstances, the Vice Chancellor for Student Affairs, or a designee, may impose a University or facility suspension prior to the hearing before the Hearing Board.

Interim Suspension may be imposed only 1. to ensure the safety and well-being of members of the University community or preservation of University property; 2. to ensure the student organization’s own well-being; or, 3. if the student organization poses a threat of disruption of, or interference with, the normal operations of the University.

During the interim suspension, student organizations shall be denied access to University facilities and/or all University activities or privileges for which the student organization might otherwise be eligible as the Vice Chancellor for Student Affairs, or his or her designee, may determine to be appropriate.

The student organization may request, in writing, an appeal of the interim suspension to the Chancellor within three (3) working days of imposition of the suspension. An appeal hearing will be conducted by the Chancellor without undue delay.

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