CONFIDENTIAL PROPOSAL FOR DISCUSSION ONLY
Appendix A - Numerical and Statistical Data
-; 0 1. Judicial Incidents 2011 - 2012 Chart 342. Lister Discipline 6 Year Comparison Chart 55 3. GFC Campus Law Review Committee Meeting, January 29, 2008, Item # 6, 2006/2007 Discipline Reports for Lister Hall and HUB (including East Campus Village, International House, Newton Place and Residence Saint-Jean) 4. Informal Resolutions Graphs for 2011-2012 51 5. Educational Benchmarking, inc. (EBI) student-staff Satisfaction Survey 2011 - 2012 55 6. Lack of Hard Evidence and Data sio 7. Statistics on Calls for EMS and UAPS S1 8. Lister Floor Designation Survey Results - December 2010 Appendix B Descriptive Data
(4711. Statements of Expectations - January 21, 2009 and July 8, 2009 \
2. Floor Coordinator Job Description and LHSA Floor Coordinator Bylaw
ItO 3. Tower Event Descriptions 4. You Tube and Ivanhoe videos 11)65. Minutes of the LHSA Joint Council meeting January 15, 2012 6. Staff Experiences (a) Screen Shots of Residence Coordinator Craig Whitton's Experience during a Mackenzie Hall Council Staff Meeting, January 10, 2012 (b)Screen Shots of Incidents Involving the Mackenzie Hall Residence Coordinator's Apartment (Brett Phillips, 2008-2009 & Craig Whitton, 2010-2012) I (c) Former Residence Coordinator Brett Phillips' Experience after having Fired a Floor Coordinator
k53 (d) Residence Area Coordinator Chris Fukushima's Experience with the LHSA p 7. LHSA Access to University Officials Chart and Structure Notes '6â– \Sci 8. Community feedback
to 9. "Memes" on Facebook 11,10. Feedback from University Wellness Services
0411. Comment from the ACUH0-1 Librarian Si12, Memorandum of Agreement Between the University of Alberta Residence Services and the Lister Hall Students' Association - September 30, 2008 26
For Reference Only Page 27 of 196
000406
CONFIDENTIAL PROPOSAL FOR DISCUSSION ONLY
r 80 13. First Year Residence Co-Curricular Plan - December 16, 2011 Aopeocllx grosnlutisinal Cbarts i? I f Current Organization PropMen:Irganization
16
1
k/
P
27
For Reference Only. Page 28 of 196
000407
Appendices Al-A8
CONFIDENTIAL DRAFT FOR DISCUSSION ONLY
For Reference Only. Rage 29 of 196
000408
Section 17(1), 17(4)(g)(ii(ii)
ection 17)1), 17(4)(g)(i)iii)
Hodrrtt 11031 it Ave 11031 111 vAl 0 1 012 01/07/2012 adoring Hail 01/011/2012 Mackenzie Hall 01113/2012 Mackenzie Hilt 01/13/2012 Mackenzie Hal Hall 09 1 N/A N/A N/A N/A N/A N/A N/A 14/A N/A N/A N/A 09/05/2011 09/03/2011
Documentation cioninsentation Documentation Documentation N/A N/A N/A N/A N/A N/A
N/A
N/A N/A scianile Non
N/A
09/09/2011 /011/2011 N/A N/A N/A N/A 09 17/2011
09/03/2011 09/03/2011 09/09/2011 09/09/2011 09/CMV2011 09/11/2011 09/17/2021 09/17/2011 09/17/2011 W11/2011 09/23/2011 09(17/2011 03/30/2011 10/01/2011 09/30/2011 4791/30/2011 1 1 211 10/01/2011 11 1r 1
N/ A
N/A N/A N/A N/A
N/A N/A N/A
lister Center UM, Center HendircHal411 Mackenzie Heil
Lister Center Mindiemzie Hall Macksrule Later Center Mecierak Heal Mackenzie Hall Her Middle
*bush., to Staff Property Damage Steads of Responsititroes Alcohol Misuse Moshe! Mouse Misuse Misuse
tread% of Responsibilities P I Assault Vandalism Breach of Rssponstblltttes
ends Hilt 09/17/2011 10/12/2011 7•11
110111111=111 1111E1111117M111....., 111=1 1 07 011 Pr Pro De hot Misuse Alcohol Mouse
SEM
CCC Control Centre EMS Edmonton Medical Swale'
Breech of Residence C Residence Saint-lean
lean lezm
Breach Docwes
Jean 1111111 Down Section 17(1), 17(4)(g)(i)(ii)
Section 17(1), 17(4)(g)(i)(ii)
191,
000409
Section 17(1), 17(4)(g)(i)(ii) Section 17(1), 17(4)(g)(i)(ii)
Widen'
11/11/2011 11/10/2011 11/16/2011 11/03/2011 11/03/2011 1/16/2011 N/A 1/20/2011
Alcohol Misuse Atcottol
Mae
betsProtective SefIrkt4
74/A 11/19/2011 11/19/2011 11/19/2011
11/19/2011
WIRY Ha
11/18/2011 11/29/2011 11/20/2011 11/28/2011 11/12/2011
A
NIA N/A
N/A N/A
12
011
12/01/2011 12/11/2011 12/011/2011 12/11/2011 12/12/2011 12/11/2011
11/27/2011 12/0
Rtilderiar Saint-lean Residence Saint-lean Fest 1111 Residence Saint-kan Residence Seim Man East Residence Salm-lean West Residence Saint-lean East MI tienday Nau
0 1 012 Mackenzie Nall
pocstmentation Documentation Alcohol Misuse violation of Safety or chfrilly Alcohol Misuse
Documentation Documentation Abusive to Sta Abusive to Sea
UAPS_University of Alberta Protective Services
of Alberta Protective Services
lister Center
lister Center Neskdence Samt-iean 0.';16/2012 12/22/2011 14118 8907
01/13/2012
0907 02.A Mackenzie NV
r2
Mackenzie Hall
01/19/2012 0
andalism
of House Ruies
01/28/2012
Mackenzie Nall Section 17(1), 17(4)(g)(0(ii)
Section 17(1), 17(4)(g)(i)(ii)
Section 17(1), 17(4)(g)(1)(ii)
Section 17(1), 17(4)(g)(i)(ii)
Widget
144 144
02P512012 02/05/2012
144
02/05/2012
145 IdS 145 146
*oft* Hall • Hem* Hall IN
Akohol MOW! Alcohol Misuse
Halt
Alcohol Mouse
02/12/2012
all
Breach of COS8
02/12/2012
Breach of C058
02/142012
Kelsey He Kelsey
01/09/2012
kelcey Hall=
Vandalism Brea& of House )u)e5
147
01/30/2012
148
02/17/2012
149
N/A
150
02/21/2012
151
02/22/2012
151
02/22/2012
1S2
Breads of COSB
U8 8909 ME nue Nall
Documentation N/A
N/A
N/A Vandalism
UAPS University of Alberta Protective Services
Hendy Hall Middle
Vandalism
UAPS University of Alberta Protective Services
nday Hall Middle
Vandalism
UAPS_Unrversity of Alberta Protective Services
02/24/2012
1 03588 Ave.
Haraunerrt
153
02/28/2012
1101688 Ave
Breach of Responsibilities
154
03/04/2012
If em Hall
155
03/04/2012
Breach of Residence Contract
Breads of C058
155
03(04/2012
Sdrafter Hall Sdsafter Haft
155
03/04/2012
Schaffer Hall In
Breach of Residence Contract
156
02/22/2012
Mack enzie Hall
Documentation
157
03/03/2012
158
03/06/2012
ackenzie Hail Hatl U
159
03/06/2012
160
03/08/2012
161
03/09(2012
162
03 1
12
03 12 012
Breach of Residence Contract
Property Damage Breach of Residence Contract Documentation
Hal
Breach of Residence Contract
Breach of House Rules nail all Breads of House Rules Documentation
UAPSUnIverslry of Alberta Protective Services .,
Theft 03/1 012
0 1 8 Ave
03/13/2012
031 88 Ave Saint-lean East
03/15/2012 03 17 2012
172 172
Ha
Breach of Reserisibilities Breach of Responsibilities Documentation
Q3/1 012
Alcohol Misuse
03/17P012
Alcohol Misuse Alcohol Misuse
0 1 012 03 07 012
&sterCiteten
03/07/2012
Lister Center
172
03/07/2012
Utter Center ter Center
172
03/07 012
ter Center
03/26/2012
l.JAPS Uriivers of Aibe
Property Damage Property Darner
- UAPS University of Alberta Protective , SeeClean
Property Damage Property Dentate
Hall QS
Violation of Safety or dignity. Vkiiation of Safety or dignity.
ride Hall
Abusive to Staff
all OS
ackenz al
03 / 3112 012
....
Breach of Residence Contract
BeeCkan (IA? University of Alberta Protective Services UAPS Unvert of Alberta Protective Services
Vandalism
HUB 9110
Breads of COSB
Mackenzie Hall
Documentation Breach of Residence Contract
Residence Saint-lean
_BeeClean BeeCtean
Urtauthorlsed presence or forcible e arras,
Mackenzie Hal) MI Mackenzie Hall 01/22/2012
Mackenzie Hall
Documentation On
01 19 012
Mackenzie Hall
04 01/2012
Mackenzie Hall
Documentation Documentation
Mackenzie Hall Mackenzie Hail
DocurrientatlOri Documentation
0 17/2012
Mackenzie Hall
04/05/2012
Mackenzie Hall
Disorderly or Inappropriate conduct
HUB 9111
Breach of Responsibilities
0 29/2012 03 29/2012 04 OS 2012
Schaffer Hall Schaffer Hall Hal)
Vandalism
Vandalism Va ndalism
04 05/2012
Vandalism
04 05 012
Vandalism
an
For Reference Ony Page 32 of 196
000411
Section 17(1), 17(4)(g)(i)(ii)
Section 17(1), 17(4)(g)(i)(ii)
190 190 1 192 193 194
196
196 197
04/05/2012
Kelsey Nall
04)05/2012 04/05/2012 04/28/2012 04/30/2012 05/14/2012 05/14/2012
Kebey Halal
Kels
111
Residence Saint-lean Kelsey Henn
HUB 910111. HUB /3907
OS 13(2012 HUB 9004 11. 05/1312012 HUB 9004 IIII 05/18/2012 HUB 8903 III
Vandalism Vandalism
m Rules Breach of Vandalism 1 Test inddent Abusive to Staff Abusive to Staff ,Open flames/candles
Section 17(1), 17( 4)(g)(i)(ii)
Section 17(1), 17(4)(g)(i)(ii)
For Reference Only Page 33 of 198
000412
BEMESSIONSIONII 111:111111101111111M1111 01111:111111111111111111 11111111111111111M1111 820111111111111111111111 02 131111:1111111111111 ES I 1111C INEMMIN 1211111111111111111111111
UN1VzfIITT OF
ALBERTA
GFC Campus Law Review Committee For the Meeting of January 29, 2008
Item No. 6 OUTLINE OF ISSUE Agenda Title: 2006-2007 Discipline Reports for Lister Hall and HUB (Including East Campus Village, International House, Newton Place and Residence Saint — Jean) Motion: N/A
Action Requested
Pro • • . : • Presenter
•
Subject
❑APproval []Recommendation EDiscussion/Advice Ulnformation Residence Services Chris Fukushima, Residence Coordinator International House and East Campus Village 2006-2007 Discipline Statistics
Details Vice President (Facilldes and Operations) Responsibility The Purpose of the Proposal is To provide information to the committee regarding discipline case disposition in residence for the 2006-2007 academic year. (please be specific) Information ont The Impact of the Proposal is Replaces/Revises (eg, policies, N/A resolutions) N/A imeline/Implementation Date N/A Estimated Cost N/A Sources of Funding Notes nfieninnlianr_a
Alignment with Guiding Documents
Under "Dare to Discover's" cornerstone of Transformative Organization and Support the promotion of administrative effectiveness is valued along with communication among units. The submission of the annual residence discipline statistics maintains communication regarding residence with other university bodies.
Compliance with Legislation, Policy and/or Procedure Relevant to the Proposal (please Quote, legislation and include identifying section numbers)
1. Post-Secondary Learning Act (PSLA): The Post-Secondary Learning Act gives General Faculties Council (GFC) responsibility, subject to the authority of the Board of Governors, over "academic affairs" (section 28(1)) and "general supervision of student affairs" (section 31), including authority concerning "student discipline." GFC has thus enacted policies concerning Residence Community Standards 2 GFC Campus Law Review Committee (CLRC) Terms of Reference/Section 5 — Additional Reporting Requirements: The GFC Campus Law Review Committee (CLRC) is "To receive annually reports from the student residence associations on the number and disposition of discipline cases In the residences, and forward the reports to the GFC Executive Committee. 'Any student residence with a code or similar set of regulations is required to report annually on the operation of that code to General Faculties Council through its Campus Law Review Committee and its Executive Committee.' 3. GFC Policy: ',..[Aln annual report shall be sent to the Campus Law For Reference Only Page 35 of 196
000414
GFC Campus Law Review Committee
UNIVRILI1YY OW
ALBERTA
For the Meeting of January 29, 2008
em o. Review Committee and the General Faculties Council Executive detailing the number and disposition of discipline cases within each residence. This report shall be prepared by the discipline administrator.' (Section 98.1.5 of the GFC Policy Manual)
Routing (Include meeting dates), Consultative Route
(parties who have seen the sat and in what : • ci Approval Route (Governance) (including meeting dates) Final Approver •
It I
Attachments (each to be numbered 1 1. Attachment 1 (pages 1 - 3) 2. Attachment 2 (pages 1-6) 3. Attachment 3 (pages 1-6)
Prepared by: Chris Fukushima, Residence Coordinator, clf2eualberta.ca
For Reference Only. Page 36 of 196 000415
Item 6 Attachment 1
Residence Services Discipline Summary 2006 - 2007 Residence Community Standards are a tool used to provide a living environment where students can excel academically and pursue their personal goals. Residence Services staff are committed to creating an atmosphere conducive to supporting such initiatives as academic achievement, sustainability, safety, community involvement, health and well being, and diversity. The discipline process is initiated through incident reports. Depending on the nature of the incident it will proceed through a peer process or through the administrative process. Both are used to enforce Residence Community Standards. Typically, the administrative process is used in incidents with greater impact on the community or individuals, such as assault or safety and dignity violations. The administrative process is also the primary process when our peer committees have dissolved during exam periods or the Spring/Summer semester and is the only process used at Michener Park. There are two peer discipline committees: the HUB Discipline Committee and the Lister Discipline Committee. The HUB Discipline Committee reviews incidents from East Campus Village, HUB, International House, Newton Place, and RSJ. The Lister Discipline Committee reviews only incidents which occur in Lister Centre but handles significantly more files. Residence Community Standards vary slightly by residence in order to best fit the needs of the community. There are, however, many commonalties throughout the residence system. Section A offences are considered the most serious and include violations of safety and dignity and drug offences, the recommended sanction is eviction. All residences share this section of the Community Standards. Section B offences include order, safety and conduct and property damage offences. Section C typically includes alcohol related offences. Sections D, E, F have the most variance between communities but would include offences like noise violations, community disruptions, obstruction of process and others.
Lister Discipline Committee In the 2006 / 2007 academic year the Lister discipline system sanctioned 233 individuals 319 times. This represents approximately 12.9% of the students living in Lister. There were no unusual trends in the types of incidents which occurred, LISTER CHART #1. There were 39 individuals found responsible for Section A recommended evictable offences. This resulted in 9 evictions, 10 behavioural probations, and 125 community service hours. There were fewer incidents in Schaffer Hall in comparison to other towers, LISTER CHART #2. Schaffer had 36 finable incidents, Henday 54, Kelsey 46 and Mackenzie
For Reference Only. Page 37 of 196 000416
105. I believe this is because Schaffer Hall is mostly second and third year students so the process of understanding Community Standards has already occurred. Mackenzie Hall showed the highest number of offences; there are more students living there than Henday and Kelsey and it has approximately 15% more double units. The increased population density creates more stress, particularly with students unaccustomed to living with roommates, which leads to more incidents.
There was a noticeable trend towards fewer incidents per month as the year progressed, this is illustrated in LISTER CHART #3 and reflects data collected in previous years. I believe this represents a learning curve in our students. The students are establishing their boundaries in a new community and gaining an understanding of how their behaviour is inappropriate and impacts that community. The discipline system is a tool to guide them in this discovery along with a variety of programming facilitated by Residence Life staff. 1 believe that the peak in January, which is typical, is representative of the tower events, a period where each tower holds a week of intense programming, often occurring 24 hours a day which is typically followed' by a large event involving alcohol. In 2006 / 2007 we began tracking the year of study of offenders, LISTER CHART #4. Out of the 167 incidents where the year of study was identified only 31 offences were committed by first year students. Second, third, and fourth year students comprised approximately 37% of the Lister population but were responsible for 81% of the infractions where the year of study was known. This may appear contradictory to the lower number of incidents in Schaffer but I believe that the reputations of the individual buildings in Lister factor into the types of returning students who apply to live there. Schaffer has a reputation as an older, quieter building while the classic towers have reputations as being wilder and louder. In 2005 / 2006 we sanctioned 8.4% of students as opposed to 12.9'/o in 2006 / 2007 but had more sanctions in 2005 / 2006. This shows that we had less repeat offenders. I believe this is notable because the Lister Residence Coordinators were more intentional in meeting with students engaged in discipline processes and outlining expectations for living in their community appropriately.
HUB Discipline Committee In the 2006 / 2007 academic year the HUB discipline system issued 53 sanctions, HUB DISCIPLINE COMMIT EE CHART #1. Offences occurred throughout the school year with no significant patterns by month. I believe this is because of the small sample size. I believe that the statistics for these residences are somewhat misleading, particularly in HUB with first year students. Often incidents are not addressed because of the isolating nature of apartments, Residence Services staff do not become aware of incidents until
For Reference Only. Page 38 of 196
000417
they have a large impact on an individual or the community so smaller incidents which may be sanctionable are unknown. There were significantly more sanctions in Residence St. Jean than the previous year, from zero to 37 sanctions. Ancillary Services hired a Residence Administrator on August I, 2006 who is dedicated to the community and works in the residence. I believe that having a professional staff member created greater accountability in this community, particularly with student staff reporting, which resulted in issues like chores being addressed by our discipline systems instead of by individual students. I hope I was able to give you a clear picture of the Residence Services discipline statistics for the 2006 / 2007 academic year. Please do not hesitate to contact me if you have questions or require further details. Thank you for your time.
Chris Fukushima Residence Coordinator International House & Fast Campus Village 492-3402 cjf2@ualberta.ca
For Reference Only Page 39 of 196 000418
I2
! .^.■
e
N
e
For Reference Only
4.
0
z
•
atz
000419
•
f Offence 2006 -
Obstructio ■
•
P e
I
8 E311 2 E
a. o
o
0
.
C
0
1
an
CO
0 L 0 U)
el CNJ N e-
0
1.0
sweppui Jo JeqwnN
000420
000421 .
For Refere nce Only Page 42 of 196
U)
0
T-
swappui eicpuonoues JO JequinN
000422 For Reference Only: Page 43 of 196
Lister Discipline Statistics by Month2006 - 2007
40
0
13
0 LL
Year of Study
Cl) p. 0 4)
Cl) 0 470
.
U
Cl) 24)
0 04
0 0 0 00
0 CNI
suolpuesIo JeciwnN
000423
Far Reference Only:Page 44of 196
CO
item 6 Attachment 2
Lister Year End Disciplinary Report 2006 / 2007 200112002 1200 Residents 353 Incident Reports 115 Sanctions issued 90 Residents Sanctioned 7.50% % of Residents Sanctioned
2002/2003 1400 532 258 175 12.50%
2003/2004 1800 429 225 148 8.20%
334.8 $836.00
911 $1,394.00
714.5 $1,443.00
Guest Fines 414 of Fines by Guests
29 25.20%
29 11.20%
15 8.70%
Uncontested Sanctions %of Uncontested Sanctions
46.10%
19.40%
34 15.10%
Incidents of Property Damage % of Incidents
2 21.70%
20.20%
49 21.80%
Community Service Hauls issued Monetary Fines Issued
2004/2005 - 2005/2008 2006/2007 1800 1800 , 1800 418 515 255 329 319 116 151 233 8.40% 12.90% 789
735.5
8 8.70%
8 For Reference Only: Page 45 of 196
000424
For Reference On
C
tp
vs vs a.
000425
11.
C
0 000
000 0
— 00 ••••
000 0
0000
sss,
0 0
2 0 0 CA CS
0 0
• a
30
a
ss's
ForReference Only: Page 47 of 198
!xi
Ss.
•
I
• Lti
C
E
E
8 Visiting Restrictions and T
III Alcohol Offences I Noise
•
Mischief /Obstru
co)
Co
E 2
•
8
000427
Item 6 Attachment 3 HUB CHART #1 HUB Offences 2006 - 2007
Recommended Evictabie Offence
Order and Safety / Property Damage
Alcohol Offences! Noise
Visiting Mischief! Obstruction of Restrictions and Trespassing Process
Type of Offence NEWTON CHART #1
Newton Offences 2006 - 2007 12 1
g
1 0.8
15 06 0.4 0.2 0
0
Recorrvnended Evictable Offence
Order and Safety! Property Damage
0
0 Ncohoi Offences
Norse / Visiting Mischief! Obstruction of Restrictions and Trespassing Process
Type of Offence
4 For Reference Only Page 49 of 196
000428
Item 6 Attachment 3 INTERNATIONAL HOUSE CHART #1 International House Offences 2006 - 200T
Recommended Evictabie Offence
Alcohol Offences I Noise
Order and Safety I Property Damage
Visiting Mischief / Obstruction of Restrictions and Trespassing Process
Type of Offence RESIDENCE ST. JEAN CHART #1 Residence St. Jean Offences 2006 - 200T 20 18 16 c 14 12
g
18
-
.8 o
8
7
8 6 Z4 2
0
0 Recommended Order end See* Alcohol Offences I Noise I Property Eslotable Oelnage On
Wand M I Obstnection o RatefiCSOMI end Trespassing Process
Type of Offence
5 For Reference Onty. Page 50 of 196
000429
item 6 Attachment 3
EAST CAMPUS VILLAGE CHART #1 East Campus Village Offences 2006 - 2007
Recommended Order and Evadable Sal* / Property Damage Offence
Akohol Offences 1 Noise
Mufti / Obstrudion of Process
Visaing Restrictions and Trespassing
Type of Offence
6 For Reference Only Page 51 of 196
000430
APPENDIX A3: GFC Campus Law Review Committee Meeting, January 2003
Item 6 Attachment 3
EAST CAMPUS VILLAGE CHART #1 East Campus Village Offences 2006 - 2001
Order and Recommended Safety / Property Evictable Damage Offence
Alcohol Offences / Noise
Visiting Mischlef / Obstruction of Restrictions and Trespassing Process
Type of Offence
6 For Reference Only Page 52 of 196
000431
Informal Resolutions as a Percentage of Population
[100% 90% 80%
70% 60% 50% Informal Resolution â–
40% 30% 2 10% 0% Residence St. Jean
Lister
For Reference Only: Page 53 of 198
000432
APPENDIX A& Educational BenchmarIthig, Inc. (Eel) Student Staff Satisfaction Survey 2011-2012
Q036. Supervisor - How satisfied are you with your hail director's (or direct supervisor's) supervision regarding: Treating you with respect for Ui. Demographics: Area Population: University of Alberta Population Demographics. Population Code > lister Centre (Number Responding = 35)
N Performers*
Population Mackenzie Hall
Schaffer Hall
Kelsey Hail
Herelay Hall
Residence Saint Jean *
International House •
0
Augustan First-Year *
0
Augustars Ravine •
0
Newton Place •
0
Michener Park *
East Campus Village*
0
Graduate Residence •
0
HUI) •
0 2
Lan S entao
3
4
S
6
tiara
Snake,
= Your institution has a higher mean than the goal (55).
Your institution is within .25 of the goal (5 5)
Your institution has a lower mean than the goal (5.5) by more then 25 • Absence of data implies (1) no responses, or (2) too few responses to report
AC1.410
Educa
1 Student Sun Assessment (Order 24564)
6 fgfd FAen etemagnly Par_54_o u - Lofp1yht ng 2012
ti
1 of 1
000433
Lack of Hard Evidence and Data •
•
• •
•
Full-time staff have indicated that, while they believed the treatment they received from students was unacceptable, it was normalized as part of the culture and therefore they assumed that they should be handling it on their own rather than reporting. In addition, reporting incidents has not been normalized as part of the culture and therefore many incidents have been left unrecorded. While the numbers of incidents has dropped, entries onto Facebook and other social media, as well as comments made by students to staff and each other indicate that irresponsible and unsafe behaviours, particularly around alcohol, are still occurring with some regularity. With the introduction of the Restorative Justice programrne, an Informal Resolution option WaS introduced. Despite a requirement to record any informal resolutions so that they could be tracked, student staff reported that they believed putting the resolution into writing, even in the form of an email thanking the student for resolving the issue, was a way of formalizing it. Therefore, to keep a resolution "informal," they decline to record them as required Housekeeping staff have indicated to their supervisor that they are hesitant to report some incidents for fear of reprisals from students. Many of the Incident Reports (IRs) entered into the Housing Management Information System were entered by Residence Coordinators after hearing about them after the fact from students, housekeeping and maintenance staff or other sources. The expectation was that these incidents should have been reported by the FC, The new HMS Odyssey system was put into place at the beginning of the 2011/12 academic year, It suffered from a series of bugs and technical issues that were not resolved in a timely manner, so that incidents that would have normally been entered electronically were not recorded.
For Reference Only: Page 55 of 196
000434
/17 Count arf incident Type
Agency by LoCati
28 28
N/A Augustana AUG Counseling Centre ECV (blank) Henday CCC_Campus Control Centre EMS_Edmonton Medical Servies UAPS_University of Alberta Protective Servic (blank) HUB UAPS University of Alberta Protective rvic (blank) Kelsey BeeClean EMS_Edmonton Medical Servies UAPS_University of Alberta Protective Servic (blank) Lister Centre BeeClean EMS_Edmonton Medical Servies UAPS_University of Alberta Protective Servic (blank) Mackenzie BeeClean CCC_Campus Control Centre EMS_Edmonton Medical Servies UAPS_University of Alberta Protective Servic (blank)
RSJ BeeClean EPS_Edmonton Police Service (blank) Schaffer EPSEdmonton Police Service OAPS University of Alberta Protective Servic (blank)
Grand Total
)C 0, 51 UPI)
6 6 19 1 1 7 10
O
1 6 28 7 2 6 13 16 3 3 6 55 3 1 1 6 44 19 3 1 15
14 1 2 11 193
For Reference Only Page 56 of 196 000435
APPENDIX AS: lbtar Flow Designation Survey Results, December 2010 Utter Floor Designation Survey( December 2010 Executive Summary 2010, to all studards in Classic lister in their first year of The Survey was administered from December 10 residence Using at the U of A. A rota! of 912 students received the link, 308 began the survey and 302 completed It. The survey was very short (taking approximately 13-2.5 minutes to complete) and direct (we asked about openness to and demand for four areas( noise designations, faculty dusters, gender designations, and on alcohol-free option.) international student demand greatly anaemid domestic students in all areas except mixed gender wings. Demographic HighlIghtst - 66% female; 34% mole by faculty' 43% Science; 22% Arts; 20% Engineering; 6% ALES; 8% all other focuttles 13% (40) international students - 92.5% fink year Results Highlights by Areal Noise Levels: - Openness( o 88% Vett that Quiet noon would be a positive option. o 32% felt that Very Quiet Room would be o positive option. - Demand( o 51% would live on a Quiet Rom; 22% would not. o 13% would live on a Very Quiet Room 68% would not. - Open ended highlights( (103 responses) o 14 noted the lock of enforcement of cement regulations as a problem. o 14 noted the noise coming from other floors as on hum. o 12 noted that mars strict quiet hours should be enacted. - Spaded Notes( - Recommendations( MO Faculty Ousterm Openness( o 86% felt that faculty clusters would be a positive option. Delmore!, o 41% would the In a faculty duster; 26% would not. Open ended highlights( (117 responses) • &meets died( walking to doss together, making trends early in the year, studying, asking questions, assignments, familiarity and (Mynas Interests. career and degree planning. • 26 favour compete clusters o 46 favour ndted dusters- ensuring that students have many others from their faculty on their floor, but not entirely one faatity. o 44 were either Indifferent or opposed Special Notes( o Demand 'rolled by foadty, as the following answered 'Yes' • 62% of Engineering Students (70% of female Engineering students) • 39% of Selena, Students • 26% of Arts Students Recommendations( TIM Gender Dosignadons: - Openness(
For Reference Only: Page 57 of 196
000436
APPENDIX Al: Lister floor Designation Survey Results, December 2010 o 18% felt that single gender floors would be a positive option. o 42% felt that mixed gender wings would be co pod** option. Dtmtonth o 10% would live on a Single Gender Floor; 81% would nat. o 35% would live h a Mined Gender Wing) 37% would not. Open ended NgNightst (91 responses) o Marry people (35) who expressed openness to Mixed Gender wings did so with the caveat that they were not willing to share bathrooms. Special Nolen o Demand for a single gender floor by male respondents was 6%, compared with female respondents 12%. o Single Gender Roars were a polarizing topic, only 9% were unsure on demand, and 82% felt V would be a elegant* Woo. Reconvnendalionst 110 Alcaltel-Free Option: °promos o 58% felt that Alcohol-Frog Roars would be a posltiv option. Demands o 18% would live on an Alcalvol•Free Floor; 69% would not. - Open ended highligtess (95 responses) o Veriest responses, no new information. - Recommendations. IVO Inform:Ilene! Siuderds: they would the on the floor, greatly International students' demand, onswor students (for mo ► options), as demonstrated in the following tables Demand Root Option
cad that of domestic
International Quiet Floor
48%
70%
Very Quiet Floor
11%
30%
Faculty Cluster
39%
51%
8%
24%
36%
30%
Single
Roar
l
Mixed Gender Wing Akohol-Free Floor
I
16%
For Reference Only Page 58 of 196 000437
Appendices B1-B5
CONFIDENTIAL DRAFT FOR DISCUSSION ONLY
For Reference Only: Page 59 of 196
000438
APP
1: Etat moms of Expectations - January 21, 200$ and July 11$ 20011
STATEMENT OF EXPECTATIONS Dated the 21 day of January, 2009 BETWEEN:
LISTER HALL STUDENTS' ASSOCIATION ("LHSA")
AND:
OFFICE OF THE DEAN OF STUDENTS and DEPARTMENT OF ANCILLARY SERVICES UNIVERSITY OF ALBERTA (The "University")
The following Statement of Expectations governs the actions of the University and the LHSA
in the furtherance of discussions as set out in the Lister Discussion Progress
Document parts 1 through 6 (the "Lister Document"):
1.
The University and the LHSA share a vision of creating an environment at the Lister Centre where the growth and maturation of students and their academic success is paramount;
2.
This Statement of Expectations establishes the framework by which the parties will work together in an effort to implement the vision set out in the Lister Document (Document 1, attached) in a manner that is consistent with the mandates, policies. priorities, and resources of each party and which is in accordance with the PostSecondary Learning Act.
3.
The LHSA recognizes that the University has a duty to its students and staff living and working in the Lister Centre to provide a safe and healthy environment that is conducive to achieving academic excellence and respectful of all panics;
4.
The U of A and the LHSA recognize the paramounce of University policies and procedures and acknowledge that nothing within the Lister Documents will supersede such policies and procedures;
5.
If any issues or disputes arise during the implementation of the Lister Documents, the parties agree that the primary contacts will be: For the University: Associate Director — Residence Life For the LHSA:
President, LHSA
January 21, 2009
Pagel
For Reference Only Page 60 of 196 000439
PENDIX 61: Statements of Expectations - January 21, 2008 and Juty 9, 2009
6.
The parties acknowledge that a failure by either party to follow the process outlined in Document I (attached), including failure to achieve the performance targets (Document 2) or the expectations contained in the most current Floor Coordinator Job Description as well as execution of the remaining Documents described below in Section 7, may result in the other party terminating their involvement in this process. Should the University be the party to terminate its involvement in this process. it will move to a system of unilaterally appointing student staff for the entire Lister Centre residence and will implement other measures as necessary.
7.
It is further acknowledged that by the parties that in order for this Statement of Expectations to constitute an understanding that elections will proceed beyond the 2009-2010 academic year, an additional Statement of Expectations will be signed before April 30. 2009 which will reference action to address the following issues: Document 3 - Returners Document 4 - Vandalism and other Discipline Issues Document 5 - Problematic Events Document 6 - Communication Failure to reach understanding on the above referenced issue by April 30, 2009 will constitute a breach of this Statement of Expectations and the remedies described in Section 6 above shall come into effect and may include, at the sole discretion of the University, the termination of employment of the elected Floor Coordinators and the appointment of new student staff by the University.
LISTER HALL STUDENTS' ASSOCIATION PRESIDENT
OFFICE OF THE DEAN OF STUDENTS DEAN OF STUDENTS
ADAM WILLIAMS
FRANK ROBINSON
-Zar‘tA..oxL( Date
2009'
rA
ti er
Date
January 21. MN
Page 2
For Reference Only Page 61 of 196
000440
APPENDIX Bi: !Naimoli; of Expectations • January 21, 2009 and July $, 2009
DEPARTMENT OF ANCILLARY SERVICES EXECUTIVE DIRECTOR OF ANCILLARY SERVICES DOUG DAWSON
v_.? f
7e77
Dat
January 21. 2009
Page 3
For Reference Only: Page 62 01196 000441
APPEP41:48 al: Statemente of Ex
- January 21, 2009 and July 8, 2009
Document 1 - Lister Hall Staffing January 21, 2009
1.0 ISSUE PRINCIPLES Staff members play a vital rote in the operation of Lister Hall; as such, it Is very important that they
do so with proper conduct and professionalism. Incidences involving the inappropriate use of alcohol, Lister Community Standard infractions and even Code of Student Behavior infractions have at times been reported to have involved Lister staff members, This Is completely unacceptable. The Lister Hall Students' Association feels that discipline Incidents involving staff members should be taken very seriously and depending on the nature of the incident, discipline sanctions need to be implemented, even to the point of examining whether or not a student Is fit to continue in their
position as a student leader in the residence community (this 'Arvid be Investigated on a case-bycase basis of course). As stated in the Floor Coordinator/Residence Assistant contract staff members need to: 'display attitudes and behaviors desirable of role models of the community, such as responsible use of alcohol.' We feel that it is important that this section of the FC/RA contract be better enforced, as often no discipline sanctions are seen as a result of incidents of poor behavior involving staff members. The Lister Hall Students' Association recognizes that It has a role In creating an environment free of pressures and events that may result in staff members participating in unfavorable activities. As such, the LHSA is committed to the removal of events such as 'So Long to Sober' and "Red Shit'. While the purpose of these events has always been based on building community and relationships rather than alcohol consumption, the LHSA realizes that events such as these may send 'mixed signals* to staff members Other events that concerns have been raised about, such as 'Mystery Lake" are not LHSA events and as such the LHSA is not in a position to comment on the future of them. A full outline of future changes to events wiN be discussed under the Problematic Events section. Concerns have also been raised regarding the elected system and the resulting hiring of staff members who are 'less than ideal'. The LHSA aspires to see only the best student leaders in Lister Hall. but this will require the tightening of the current staff selection processes such as Assessment Center and the interview process. The University has the pow to veto any unsuitable candidates, which should remove any possible chance that these candidates make it to the election stage. Unfortunately, it has become commonplace in the past few years that candidates deemed unfavorable at both the Assessment Center and the interview stages are allowed to proceed to the election stage or are sometimes even hired over the summer months. This is unacceptable. Summary: Inappropriate behavior of staff members should be treated very seriously and the expectations outlined in the FC/RA contract need to be better enforced. The LHSA is committed to removing events such as "So Long to Sober' and 'Red Shit" in order to ensure that staff members are not receiving mixed signals from their employers, The veto power of the University needs to be implemented during events such as Assessment Center and the interview process, in order to ensure that unsuitable candidates are not advancing to the election stage.
Page Iof 4
For Reference Only Page 63 of 196
000442
APPENDIX 81: Statement* of Expectations • January 21. 2009 and Julyagagi 1 - ismer HMI Staring
2 0 SPECIFIC POINTS OF AGREEMENT .
2.1 Student Staff Priorities: Academics It was agreed that the priority for Student Staff would be focusing on intentional student engagement and transition during the academic year as follows: 2.1.1.
Transitionlno IN (September/Octoberl Student transition and engagement activities during the first six weeks will be a priority. Consequently, Student Staff will: a) Focus on developing an engaging culture that stresses academic uccess as a priority by •
Developing expectations collectively related to communal living, noise tolerance, studying, etc;
•
Having Intentional one-on-ones with every resident before the end of September that focus on getting to know her/his background, academic goals, fears, etc. (a guide will be developed for the conversations):
•
Educating residents regarding the costs and consequences (eviction) of vandalism;
•
Over-viewing community standards;
•
Providing other topics as appropriate.
b) Organize transition activities, both active and passive. living on one's own and presentation debriefs (Can I Kiss You & Beer, Booze and Books), etc., in addition to community building. 2.1.2
TranSitionino OUT (December)
Student Staff will. a)
Plan an end of semester celebration during the last two weeks of class (in forms deemed appropriate by the FORA VP, and Residence Coordinator (RC)).
b) Strongly enforce quiet hours. c) Be present and visible on the floors and in the towers as outlined by the RC and within the constraints of the staff member's academic program. d) Check-in with residents and respond appropriately to needs (e.g. offering academic success and/or stress relief programs, facilitating study buddies, etc ). 213
Transitionine IN (Sianuary) Elements of the September Orientation would be developed in January; consequently, Student Staff will a)
Enforce regular quiet hours
b) Organize an event to welcome new students to the community. c)
Review the community expectations and make necessary alterations: •
What went well;
•
What should we do differently (New Year's Resolutions). Page 2 of 4
For Reference Only Page 64 of 196
000443
APPENDIX 81: Sta
of Expectations - January 21, 2009 and July , ant
er Has Siang
d) Update the staff team on progress of the building as a whole. e)
2.1.4
Conduct one-on-ones with each student by the end of January to: •
Discuss the break;
•
See what students want to do differently from the previous semester and offer support;
•
Conduct an academic follow-up.
Tronsitionina OUT (lVianlVADril) Similar to the end of December, Student Staff will: a) Plan an end of semester celebration during the last two weeks of class (in forms deemed appropriate by the FC/RA, VP, and Residence Coordinator (RC)). b) Strongly enforce quiet hours. c)
Be present and visible on the floors and in the towers as outlined by the RC and within the constraints of the staff member's academic program.
d) Revisit expectations, adding consequences (CODE, HEL, etc.) for disruptive behaviours given the Increase in discipline cases during this time. a) Conduct move-out duties.
2.2 Student Staff Priorities: Health and Safety 2.2.1
Health and Safety roles include, but are not limited to: a) Role modeling healthy behaviours for consistent messages b) Monitoring physical aspects of the building c)
2.2.2
Addressing and supporting behaviours as appropriate
It was agreed that Student Staff have an Important role in Health and Safety (versus OVs who do not have strict accountability to either the LHSA or Residence Services); consequently, they need to send consistent messages regarding health and safety and academic success, because Student Staff: a) Are the most trained staff in Lister Centre to deal with all issues b) Have influential relationships with floor members c)
2.2.3
Are knowledgeable of the history of individuals, interactions, and events
In order to enhance Health and Safety in Lister Centre, we agreed to the following a) Student Staff will be required to have a presence from their staff team that provides adequate coverage in the buildings at all peak times as It enables Residence Services to adequately monitor student life and have a team to respond to emergency situations (negating the need for hiring Auxiiary Campus Security officers). These peak times will be determined based on the situations, which include, but are not limited to: •
RezFest;
•
Halloween Bash:
•
Tower Events;
Page 3 at 4 For Reference Only Page 65 of 196
000444
APPENDIX 81: Sta
of
p•etatIons - January 21, 2009 and Juty.S. 2001 Doosnen11 - lister Hall Staffing
•
Ski Trips;
•
Joint Council retreat,
I, End of semesters; •
Weekends.
b) In order to establish a culture where students are held accountable for actions, a major priority of Hall Vice-Presidents would be investigations and sanctions (particularty in September and January). •
We also noted that a commitment needs to be made to begin LDC as early as possible.
c) Student Staff will not plan alcohol-related events or serve alcohol at functions, but can attend provided that they model responsible consumption as outlined in the contract. This is established because having Student Staff plan alcohol-related events or serve alcohol:
2.2.4
•
Sends a mixed message to students (facilitating consumption, but then dealing with any negative consequences).
•
Sets expectations regarding expected behaviours to belong to the Lister community;
a
Deters from their ability to monitor health and safety concerns in the communities.
It was also agreed that any FC, RA or VP will be regarded by the general population as a member of the LHSA and Residence Services when acting in such roles. As such. Residence Services will not support Student Staff planning alcohol related events or serving alcohol but will support staff acting as sober security at any event
2.3 Student Staff Selection and Accountability 2 3.1
We agreed that it Is important to send dear messages and set high expectations to Student Staff at the recruitment stage, the hiring stage, at training, and while managing performance: a)
As overviewed in the LHSA document. Residence Services will exercise its veto right as employer (through the Residence Coordinator, whose decision is final) when not satisfied with a given candidate.
b)
As also identified in the LHSA document, Residence Services will more strongly act as employer: high standards will be expected for staff and those not meeting the standards (particularly related to Health d Safety and Academic Success) will be removed as outlined in the job description.
c)
It wilt be dearly communicated to student staff the Residence Services and the Student Association duties in order to clarify accountability.
d)
As identified in the LHSA document, events such as 'Red Shit- and 'So Long to Sober will not occur.
e)
Residence Services will work with the LHSA on alternative community building ideas.
Page 4 of 4
For Reference Only: Page 66 of 196
000445
APPENDIX 81: Statements of Expectations - January 21, 2009 and July 0,2009
Document 2 — Lister Hall Performance Indicators January 21. 2009 The proposed changes in staffing of elected floor coordinators in the three classic towers of Lister Hall are being established with the ideal of improving the personal and social Itfe of student residents and staff. These changes are also expected to result in enhanced academic standing of student residents in both a reduction in the number of students with fall-winter academic standing GPAs of less than 2.0 and as in increase in the overall Lister student GPA. Student GPA data will be monitored for the 2008-2009 academic year and in the future. Concomitant with the above changes are a highly needed reduction in negative behaviors by the student residents. The chart below lists the number of each type of incident for the Fall 2008 period and the target numbers of these behaviors for the Fall 2009 semester. In the Fall 2008 the surveillance status was increased which may have accounted for some of the increase in the number inciderits. It is anticipaied that this level of monitoring wilt continue. The targets are maximum numbers listed for the fall term 2009, however it is expected that within reason the number of these events will normally become very tow over the folloveng years. It is acknowledged that the proposed returner policy will not be fully implemented until September 2010, but major efforts to screen returners who undertake problem behaviors will take place for the fall 2009 cohort. Progress in both GPA and Problem Behavior incidents wilt be reported annually by Residence Services to the Executive Director, Ancillary Services, the Dean of Students and the lister Hall Students Association. As well, summaries of disciplinary incidents will continue to be reported to the GFC Campus Law Review Committee .
Further benchmarking may take place at the end of each academic year.
Number of Incidents Fall 2008
Target Number of Incidents Fall 2009
% Reduction (2008 to 2009)
Alcohol - unsanctioned events where alcohol is present - student over-consumption of alcohol
67
34
50%
Assault - physical aggression
10
5
50%
25
19
25%
11
7
33%
4
50%
3
3
0%
53
32
40%
Category of Problem Behaviour
Cleaning - incidents requiring extraordinary cleaning
-
- broken glass
Elevator Tampering - interfering with the functioning of an elevator Fire Alarm Tampering • false alarms - interfering with the functioning of fire alarms and/or fire safety equipment Staff Abuse - written or verbal aggression directed towards U of A staff (including student staff) Vandalism - intentional damage to university or personal property Data Sources.
Refer to the Lister Disciplinary Incident Statistics document maintained and pubtished yearly by the Director, Residence Services Page 1 ef 1
For Reference Only Page 67 of 196
000446
APPENDIX Bt. Statements of Expoc
anuxry 21, 2009 and July 8, 2009
STATEMENT OF EXPECTATIONS Dated the 8th day of July, 2009
BETWEEN:
LISTER HALL STUDENTS' ASSOCIATION ("LHSA")
OFFICE OF THE DEAN OF' STUDENTS and DEPARTMENT OF ANCILLARY SERVICES UNIVERSITY OF ALBERTA (The "University")
AND:
The following Statement of Expectations governs the actions of the University and the LHSA in the furtherance of discussions begun in November 2008 and concluding with the signing of this document.
1.
The University and the LHSA share a vision of creating an environment at the Lister Centre where the growth and maturation of students and their academic success are paramount;
2.
the LHSA signed a Statement of Expectations dated January 21, 2009 The University and (the "January Stutetnent of Expectations") which contemplated an additional Statement of Expectations being signed. This is a Statement of Expectations which establishes the framework by which the parties will work together in an effort to implement the vision outlined initially in the January Statement of Expectations and in a manner that is consistent with the mandates, policies, priorities, and resources of each party and which is in accordance with the Post Secondary Learning Act.
4
The LHSA recognizes that the University has a duty to its students and stall living
and
to provide a safe and healthy environment that is conducive working in the Lister Centre to achieving academic excellence and respectful of all parties;
June 29, 2O0 Page I
For Reference Only Page 68 of 196 000447
APPENDIX BI: Statements of Expectation*. January 21, 2009 and Jody II, 2009
S.
The University and the LHSA recognize the paramountcy of University policies and procedures and acknowledge that nothing within this Statement of Expectations or the January Statement of Expectations will supersede such policies and procedures;
6.
If any issues or disputes arise during the implementation of this Statement of Expectations or the January Statement of Expectations, the parties agree that the primary contacts will be:
7.
For the University:
Associate Director — Residence Life
For the LHSA:
President, LHSA
The parties acknowledge that a failure by either party to follow the process set out in paragraph 8, below or as set out in the January Statement of Expectations, may result in the other party terminating their involvement in this process. Should the University be the party to terminate its involvement in this process, it will move to a system of unilaterally appointing student staff for the entire Lister Centre residence and will implement other measures as necessary.
8.
It is further acknowledged that the parties agree to be bound by decisions made in the four following areas as specified in the minutes and related documents.
a)
Returners for 2009/2010 and 2010/2011 As specified in the "Returners" section of Appendix 1 and in Appendix 2
b)
Vandalism and Other Discipline Issues As specified in the "Vandalism and Other Discipline Issues'. section of Appendix I and in Appendix 3
c)
Problematic Events As specified in the "Problematic Events" section of Appendix I.
d)
Communication As specified in the "Communication" section of Appendix I.
c)
Other obligations as discussed in the minutes of meetings on this matter (Appendix 4).
Page 2
June 29, 2009
For Reference Only. Page 69 of 196
000448
APPENDIX 81: Statimenti of Ex
- January 21, 2009 and July11,1009
LISTER HALL STUDENTS' ASSOCIATION PRESIDENT
OFFICE OF THE DEAN OF STUDENTS DEAN OF STUDENTS
RORY TIGHE
FRANK ROBINSON
:IL 1
8
n-✓ir Date
o0 9
Date
e zat,
DEPARTMENT OF ANCILLARY SERVICES EXECUTIVE DIRECTOR OF ANCILLARY SERVICES DOUG DAWSON
Date )11416
e) ZIP
June 29, 2009
Page 3
For Reference Only. Page 70 of 196 000449
X 1: 3tatsnwrKS of Expectations -January 21.20011 and Juty I. 2009
APP
Appendix 1 Lister Discussion Minutes A. Returners Feb 2109
3.2 b) Sanctions •
Section 17(1), 17(4)(9)(1)(Ii)
On March 17, 2008, we made a decision about who to include and exclude with regard to Section As and Bs. This wilt be continued as a way of deciding who should return for 2009/2010. We also decided that if anyone doesn't III into these categories, the RC and the FC will make a pint decision on these residents (people not caught, nor sanctioned). . feelsthat we could eliminate approximately feels 4/4 of the residents by having the RC and FC make the decision to not allow these residents to return. -
•
It should be communicated to all residents by the end of February that they should be eligible to return if they have not been involved In offences described in the minutes of the March 17, 2008 meeting or who the RC and FC have mutually decided Is a 'nuisance' resident (having involvement in an unacceptable action or activity but not officially caught or sanctioned). -
Apr 2/09
Note; If a resident wasn't excluded from elections we can't exclude them as a returner. In the same respect, if they were excluded from elections, we should 'flag" them when making the decision on who is eligible to return.
A draft letter will be distributed to this group (Lister Discussions) and wilt be continually reviewed until we all agree to it.
L. McLeod
3.1 We have agreed on returner minimums and maximums per floor.
a) It has been decided that the maximum number of returners to a floor will be 15 and the minimum will be 9. 3.2 We have agreed that there are 3 types of returner applicants. a)
Returner applicants with disciplinary records or those who the FC and RC decide wik not be an Ideal returner will be excluded from returning to Lister as per 3.2 (b) of the minutes of February 2.2009.
b) Returners who haven't done anything wrong, but at the same time have not made any contributions to the community - will use lottery system. c)
Returners who have contributed to the community and are considered leaders - will be welcomed back to Lister.
d) All returners will be given some sort of recognition (special event) to say thanks for the previous year and for being an ideal resident. Apr 9109
2 3 F. Robinson inquires if there will be an appeal process. a) There will not be an appeal process. There is no guarantee of getting back into Lister beyond the 1 2' year. The selection committee will make the final decision.
Apr 17/09
4 3 c) In 2010 no applicants with Section A Sanctions will be permitted to return to Lister.
Apr 24109
6.1 D. Utgoff and F. Robinson agree that there should be no academic (?) cut off for returners other than for those below 2.0 (i.e. usually -required to withdraw*).
For Reference Only: Page 71 of 196
000450
APPENDIX at Statements of
ne'. January 21, 2009 and
an 26109 2.1 There are two main issues: Zero tolerance for Vandalism
b) Harsher penalties for returners than first years 2.6 At this point everyone agrees on the following two things: a) The Importance of speed and visibility of response/process for deliberate and malicious vandalism. b) The importance of protecting individual rights through the process. Jan 28109 2.2 N. Buddel sent out an email covering zero tolerance process, discipline sanctions and sanctions for returning students. a "Zero Tolerance Process c) Sanctions for Returning Students Everyone has agreed to returning residents being sanctioned at 1.5 times the sanctioning guidelines for new students.
• Section 1 (1), 17(4)(9)(1)(ii)
2 3 1111111111111requested that the "zero tolerance" timelines be clarified. a) The timeline for the process is 2 working days. This should be stated as a guideline to avoid any technicality appeals if the process doesn't take exactly 2 working days.
. ,
r
C. Problematic Events Jan 28/09
32 A 50/50 split of staff for events like Rez Fest. a)
Up to half of the FCs and all of the LHSA executives are to be present at the event.
b) The other half of the FCs are to be present on the floors.
3.3 Events where the primary purpose Is drinking alcohol (i e. pub crawls) must be dealt with. Feb 6109
3.4 We agreed that a maximum of 4 pub crawls per year be allowed in Lister if they are done properly, i.e. using the same controls and screening that the LHSA currently uses.
D. Communication Feb 2/09
4 1 b) Also think about how this group could facilitate 'bridge-building" -
Feb 6/09
4.2 Communications/Discussions/Decision Making Group
connecting the average students who want to be heard by someone other than the RC or FC. Possibly an open-door policy for these meetings
a) a Utgoff proposes to have a discussion group made up of 6 individuals: •
•
3 LHSA members consisting of: -
President
-
2 VPs (1 being a Tower VP)
3 Residence Services Staff consisting of:
2 For Reference Only: Page 72 of i 96
000451
APPENDIX 131:
-
Housing Manager
-
Residence Area Coordinator
-
1 RC
uaty 21, 2001 and July d, 2009
All
•
Work out the details of the arrangement of the primary six so that the RCs and VPs are not from the same tower (where possible).
•
It was agreed that this will be the decision making group subject to the conditions outlined in these minutes and the terms of the Memorandum of Agreement with Respect to Consultation.
•
To resolve issues with Residence Services Staff, LHSA Executives will be provided with a flowchart showing who to go to. how to file grievances. etc.
D. Utgoff
Mar 18109
join these discussions. =input 3.1 D. Dawson would like to have can address things like how Lister is currently is valuable as to the distribution/attendee list. perceived. Add
G. Delnea
Mar 25/09
6.1
Section 17(1), 17(4)(g)(i)(ii)
Section 17(1), 17(4)(g)(i)(ii)
mphasizes that a plan must be developed as to how to communicate returner criteria to all residents. suggests doing a startof-year presentation in the David Tuckey Gym. D. Utgoff Indicates that he would like to see some communication prior to move-out.
will have a lead in developing any 6.2 D. Utgoff points out that communication. In addition, will lead the effort to re-brand Residence
Section 17(1), 17(4Xg)(iXii)
Services, and Lister Centre. both with Internal and external audiences in mind. The group will determine the brand.
6.3 D. Kozmenluk points out that an all-encompassing definition of a "returner must be developed. Student staff must also be coached so they can points out that a list was recognize good candidates. previously created. D. Utgoff will have information extracted from that document, for distribution at the next meeting.
Section• 17(1), 17(4)(g)(i)(ii)
Apr 17109
Apr 24/09
D. Utgoff
3.1 a) The Lister Discussion group will be formed by 6 people (3 from the LHSA and 3 from Residence Services). •
Section 17(1), 17(4)(g)(i)(ii)
P414
If there is a 'road block" this group will be called together.
5.0 Who Does What In Residence Services 5,1 Obtain ECV information from N. Buddel, Fukushima.
. A. Awini and C.
5-2 Obtain RSJ information from C Tremblay.
For Reference Only Page 73 of 196
D. Utgoff D. Utgoff
3
000452
APPENDIX 61: Statements of Expectations - January 21, 2009 and July 8, 2009
Appendix 2 k.yeer.,400:
luster Returntn-tStudentfroc Draft Updated: April 24, 2009 Overview
Objective: To select positive and contributing upper-yeor students to return to lister Centre as role models for firstyear students. The system must:
•
Be fair and transparent Have explicit criteria, with little room for subjectivity, but enough information to evaluate
•
candidacy on a case by case basis Inclusive of extroverts and introverts (in particular "active" introverts)
•
Be able to facilitate student movement intro- and inter-tower
•
Be administratively viable
•
Future Considerations: •
How, if at all, will GPA play a role in the selection? a Perhaps those returning for their 2"el year have GPA X, while those returning for their 3'd or 4* year have GPA (See item 6.1, minutes of April 24, 2009.)Y
•
to be consideration for a quantitative and After trying the process outlined below, there may need more objective component.
•
In the future, with enhanced online access, it would be ideal to Facilitate returners selecting the room they would like (likely not possible this year given that the gender assignment of the wing will not be known).
•
Need to develop a template letter for students that will not be invited back or ore on the waiting list (needed for Februory 15 to 19 distribution). The letters need to communicate that there are no be directed to the appropriole Residence Coordinator (with the
appeals, questions con
understanding that a response may not be immediate), and behavioural expectations for the remainder of the year. Process
2009 October 1
Accept applications for 2010 - 2011 academic year
2010
For Reference Only: Page 74 of 196
000453
APPENDIX SI: Statements of Expected
- January 21, 2009 and July 8, 2009
January
floor Coordinators should encouroge outstanding students to consider applying bock to residence around this time and remind them of the deadline
January 25
Application deadline for Returners
February 10
SELECTION PROCESS Completed: Returner Selection Committee (RSC), comprised of the current Floor Coordinator (FC), Hall Vice-President (HVP), and Residence Coordinator (RC), chooses star returners and eliminates those with questionable history (as per the agreement) Lottery for remaining returning applicants
February 11 & 12
Housing reserves rooms in HMIS based on the selection process and lottery results
February 15
September 2010 Confirmation Package goes on-line
February 15-19
Housing prints and sends out room offer letters to Returners selected to come bock to lister and decisions of the RSC will be communicated to the other students (i.e. those not invited bock or on the waiting list)
March 10
Confirmation Package deadline for Returners
March 22
Housing submits returner assignment requests to the RSC.
April 9
The RSC, ioined by the incoming FC, returns assignment requests to Housing with any changes based on discipline history. This group will ALSO review the behavioural history of all other students (i.e. those that did not apply to return to Lister) and make appropriate decisions based on the table under "group 3" below (notably, placement on the Housing Exclusion List).
April 16
Housing sends out returner room assignment confirmation for 2010-2011 academic year
Moy 15
The confirmed r eturner list is reviewed by the RC to ensure that student records are clear
August 28?
Returning Student more in, welcome (with expectations, and HO
August 29?
First-year move in
Selection Process
Overview Students will be assigned into one of hree groups by the RSC: Group #1: Students who have been identified by the RSC as having outstanding potential to positively contribute to Lister Centre. All attempts will be made to give these students their floor preferences.
2 For Reference Only Page 75 of 196
000454
APPENDIX BI: Staten tsta of Expectetione - January 21, 2009 and July 8, 2009
Group #2: Students who hove a good past and will likely positively contribute to Lister Centre. These students will be randomized and offered spaces accordingly. Group #3: Students who have a significant discipline history and/or disturbed the community will not
be invited back to Lister. The guidelines are as follows: ants AUTOMATICALLY• not invited bock to Lister Centre are those: With a section A sanction With a section 81.e (urinating, defecating, etc.)
Students that will be REVIEWED• are those: With a section 81.0 (abuse to staff)
With a section Blia (detaining a person) With a section 81.c (forceably placing someone in a bathtub)
An other student review b RC and FC whether the ove a sanction r not not just opplkonso — .41 need to be • os per Lister Drscvsslon ostruses floes March 17, 2008 and February 2, 2009 (nose that oil students — rerlwer•d ssith Ilth soave criteria)
•
Those with a Section A or Ell e sanction will also be added to the Housing Exclusion List
o
Those with or without other formal sanctions will be reviewed and
may be added to the
Housing Exclusion List. o
In cases where o student does NOT hove any formal sonctions, significant reasons must be present to not allow the student to apply to residence and/or place her/him an the Housing Exclusion List (e.g. the FC or RC hos spoken to the resident about concerns, given an opportunity for change, but the student has chosen to continue the behaviours: these situations should be noted in a log of some kind).
General Process: Those Who Apply Before the Application Dectsi(ine The RSC will be comprised of the current FC, HVP, and RC of a given residence) and will review all applications. •
When a student is applying to o floor that they do not currently reside on, (including onother tower), the Floor Coordinator of that floor will be consulted by the RSC.
•
In reviewing the applications, any student with a Section A sanction, certain B sanctions (see box above), or deemed to not have the potential to be positive and contributing role models, will not be permitted to return to Lister Centre and will be rejected (we are referring here to the student, not the application) (group #3).
•
In reviewing the applications, those students recognizeo as outstanding positive and contributing role models will be selected to return to Lister and their floor preference will be facilitated. In this case, an applicant's Supplemental Application may or moy not be used (group #1)
•
•
If two applicants from group #1 are identical in their ovalifkotions for returning to Lister Centre, they will be given preference according to the time/date that their application was received Students not rejected (group #3) or recognized os outstanding role models (group #1) will be permitted bock to Lister Centre through a lottery (group #2).
For Reference Only Page 76 of 196
000455
APPENDIX 81: Statements of Expectations-January 21, 2009 and July 8,2009
•
Students in group #2 will be randomized and sequentially selected to fill any remaining spaces after placing students from group #1: o If a group #2 students' first choice is available, s/he will be placed there. If her/his first choice is not s/he will be given the choice to either:
•
•
Accept the room offer on another floor
•
Decline residency in Lister Centre
There will be approximately 9 to 15 returning students placed on each floor in Lister Centre (3-5 students placed per wing): the RSC should aim to place 12 returning students on each floor,
•
Orientation Volunteers (OV) should be selected from the pool of returners and from she floor they hove been assigned to whenever possible. if space exists on o floor (i.e. the floor has not reached the 15 returner maximum) the incoming FC may request that the returners be transferred to that floor to assume the OV role.
o
In such a case, the spaces mode available from the departure of the OVs will be filled by the next group #2 person on the waiting list.
•
If/when a space becomes available, it will be offered to the next group #2 person on the waiting list. S/he will be given the choke to either: •
Accept the room offer on another floor
•
Decline residency in Lister Centre
Applications After the Application Deadline Those who apply after the application deadline (and ore not part of group 3) will be placed at the bottom of the group #2 waiting list pile in the order that they are received. Selection Coifed() •
Serves to educate students about types of behaviours that may inhibit their ability to return
▪
Serves as a good continuum guide to new staff to judge behaviours
•
Provides a way to respond to concerns should they arise Positive and contributing role
Formal
Involvement
els:
Has a formal position in t itter or the larger UofA community (e.g. LHSA
Not positive or contributing role models No involvement
exec or RS position) Informal Involvement
...._._ Has a volunteer position in Lister, the
No volunteer Involvement
Uof A, and/or municipal communities (e.g Floor senior) Participates in tower events
many
floor
and/or
Little to no participation
4 For Reference Only Page 77 of 196
000456
APPENDIX BI: Statements of Expectations - January 21, 2001 and July II, 20011
Encourages and supports others on the
Does little to support others, creates noise
floor personally and/or socially
and disturbance
Is o positive academic role model Develops community by communicating with others, facilitating resolution taking and/or conflicts, during
Antagonizes others and does not engage maturely or responsibly with others
initiative to bring people together Often helps out the RA/FC Promotes a healthy lifestyle Attitudes
and balanced
Is positive and Friendly: acknowledges others on the floor and advocates for . inclusivity
Does not help or has never offered Does not study or lend a balanced life and Instead and. Does not acknowledge others floor the on tensions instead, creates between people and groups
Consumes alcohol responsibly
Listens, respects, and acknowledges the contributions of others
Antagonizes others and does not value their contributions
Respects and abides by the community
disrespect displayed Has community standards
standards
for
the
Supplemental Application Form INFORMATION Nome: Student ID; Current Floor and Tower:
RETURNERS AND LISTER Lister Centre is on exciting, dynamic, and engaging residence comnxmity that supports academic, social, and personal success os students' transition to life at the University of Alberta, particularly for first-year students — it is a residence where the growth and maturation of students is paramount. Vital to creating and fostering this experience is the involvement of upper-year students. Upper-year students will be invited buck to the Lister Centre community based on their demonstrated ability to be positive and contributing role-models. This ability is evidenced by past formal (e.g. staff informal position with the Lister Hall Students' Association or Residence Services, Floor Senior, etc.) and/or involvement (e g. event attendance, helping or encouraging others, respecting the community), in the
5
For Reference On Page 78 of 196
000457
APPENDIX BI: Statements of Expectations -January 21, 2009 and July 9, 2009
residence, campus, or Edmonton communities. In addition, behaviours and attitudes exhibited in the floor community during the academic year will also be discussed. Living in residence is a privilege. The Returner Selection Committee, generally consisting of the student's current Floor Coordinator, Hall Vice-President, and Residence Coordinator, will discuss each application. Students identified as having the potential to be positive and contributing role-models in the Lister Community will be invited back. There are no guarantees that students will return to Lister Centre or be placed on their floor of choke. In addition, the decision of the Selection Committee is final.
FLOOR PREFERENCE Please indicate your floor/tower preferences below by checking the appropriate box(es) if you AGREE with the statement: I would like to return to my current floor and tower I would like to return to any floor in my tower I would like to return to Lister Centre (i.e. any floor in any lower)
OPTIONAL QUESTIONS To enhance your application, you are invited to complete the following OPTIONAL Supplemental Application to help the Selection Committee assess your ability to return to Lister Centre: How have you been involved in the Lister Centre, University, and/or Edmonton communities during the past academic year? 2.
How would you define the Ideal residence environment and, if you were to return, what one aspect of the Lister Centre experience would YOU work to (a) change AND (b) maintain in order to enhance the experience for others?
3.
Please communicate anything else that you would like the Returner Selection Committee to consider when assessing your application:
Recommended Handbook Statement To use the first section of the Supplemental Application Form (minus the personal information), ending with the statement "the decision of the Selection Committee is final".
6
For Reference Only Page 79 of 196
000458
APPENDIX 81: Statement. at Expectations - January 21, 2009 and July 5,2001
Appendix 3 "Zero Tolerance" Process for Vandalism •
In situotions where a student is responsible for malicious and deliberate damage (vandalism: through intentional action and intentional damage) and her/his responsibility is known for certain accounts from staff and witnesses ( it is expected that the process would be as follows:
o
The Associate Director Residence Life will commanicate to the Lister Disciplinary Administrator that the case will be heard through the Administrative Process
o
The Associate Director Residence life will arrange o meeting with the student where the student: •
Will be presented with the allegations, be given on opportunity to respond
•
Will be given an opportunity to have an advisor present If responsible for the damage, will be evicted with 48 hours notice Will be provided on appeal (to the Director, Residence Services subject to the
• •
usual grounds for appeal.) •
In situations where a student may be responsible for malicious and deliberate damage and her/his responsibility is NOT known for certain, the case will proceed as follows: o
Through the Peer Discipline System or Administrative System (pending the case as staff involvement proceeds through the latter) as a high priority
o
The Lister Disciplinary Administrator will specifically communicote with the Associate Director Residence Life about the outcome so that, in the case of eviction, it can be processed within 48 hours.
For Reference Only Page 8(1 of 196
000459
PENDIX 82: Student Staff Job Descriptions
N RESIDENCE SERVICES
Code of Ethical Standards 2012113
Co
of Effl.,'col
(11(i•
for U
Altwtto
ff
Preamble This Code of Ethical Standards complements the job descriptions by articulating appropriate conduct of Residence Life paraprofessional staff members as responsibilities are carried out on behalf of the University of Alberta. Policies and Procedures Our acceptance of employment by the University Implies that we are in agreement with the general policies, procedures, and oblectives of the University; therefore, we will conduct ourselves accordingly. B.
As student staff, we have a responsibility to the residents. Our acceptance of employment implies that we realize that our residents' needs ore of primary importance. We ore responsible for enforcing ail rules, regulations, procedures and policies with consistency and fairness.
Student Support and Confidentiality A.
Our primary obligation is to respect the Integrity and ensure the heath, safety, and security of the students for wham we are responsible. If we became aware of situations where the health, safety, or security of a resident, staff member, or guest may be compromised, we have the responsibility to immediately report the situation to our supervisor or the RC on-call.
B.
As paraprofessionals any information resulting from the counselling-advising relationship must be kept confidential; however, we are obligated to recognize the limits of our training and skills, and refer students to the opproprkite professionals (e.g., Residence Coordinators, Student Counseing Services, Sexual Assault Centre, etc) when necessary and Immediately communicate the situation to our supervisor or the RC on-coil.
C.
As a responsible paraprofessional, we shall stop or decline to initiate a counselling-advising relationship when we cannot be of assistance to a student due to limitations (training, personal, or other) and will refer the student to an appropriate expert. If a student declines to pursue the suggested referral, we are not obligated to continue the counselling-advising relationship.
Alcohol A.
We are expected to serve as positive role models for our peers. Consequently, we will responsibly use or abstain from consuming alcohol and conduct ourselves in accordance with University policies and procedures.
B.
We recognize that over-consumption, while present in residence, will result in mediate termination as we always need to role model and be able to perform our roles to protect the health, safety, and security of residents.
Students and Staff Teams A.
We expect a high level of ethical behaviour from other staff members and are obligated to communicate concerns to coworicers or bring the situation to the attention of his/her supervisor.
B.
As student staff, we are obligated to concern ourselves with and address students whose behaviour negatively affects the atmosphere of the community.
updoim Sv mb 1 to
For Reference Only Page 81 of 196
000460
APPS X 82. Student Butt Job Descriptions
RESIDENCE SERVICES
Code of Ethical Standards 2012/13
C.
As student staff, we should not express negative evaluations, criticisms, or damaging comments of others who ore ethically carrying out their position responsibilities. Romantic relationships between members of a staff team, or with a community member under our direct responsibility, can be damaging to the team and many elements of the residence community. Should such o situation arise, we will disclose the relationship to our supervisor and discuss performance expectations.
Role Modeling A.
When present In residence, we must recognize that students may use our actions as behavioural models. Residents may regard our behaviour and attitudes as representative of the expectations and policies of the University. Consequently, we with 1. Role model honesty, confidentiality, approachability, cs positive attitude, compliance with University and residence policies and procedures, and interest in academic and social aspects of University life. 2. Display attitudes and behaviours consistent with those of a positive role model for the community by (a) displaying an academic performance consisted with the fob description, (b) displaying attitudes and behaviours that are equitable and fair towards all community members, regardless of their charoderistics, (c) promoting awareness regarding any attitudes or actions that may be discriminatory to other students or guests, (d) encouraging the free and open expression of ideas, consistent with the preamble to the Code of Student Behaviour, and (e) creating an environment in the residence and on campus, especially In the lounges, hallways, and other public areas of the community, that is comfortable for all students and is free of discriminatory material.
B.
Role modeling does not imply the promotion of perfect behaviour, but rather Implies that we will function within, rather than around the parameters outlined in the Code of Ethical Standards, and will not give the appearance of condoning behaviours contrary to University policies or procedures.
C.
Additionally, we recognize that residents often view staff as "The FC or RA" off campus In addition to on-campus and will conduct ourselves accordingly.
Paraprofessional Condud A.
We hove the responsibility to accept our limitations and recognize our strengths.
B.
If the responsibilities of employment are affecting our mental and/or physical health, we are obligated to examine our workload, priorities and well-being with our supervisor.
C.
To maintain the standing as paraprofessionals, we are obligated to participate in all training and development experiences throughout our period of employment.
ID.
We agree to conduct ourselves according to the Cods of Ethical Standards and understand that behaviour to the contrary will result in a meeting with our supervisor to discuss the employment relationship.
L
Acknowledgement
Updated Septerobst 1,2010
For Reference On Page 82 of 196
000461
APPENDIX 02: Student Staff Job OourtptIons
S
RESIDENCE SERVICES
Code of Ethical Standards 2012/13
By signing below, I adatowledge that I have read and understood the Information contained In this Code of Ethical Standards, and the documents it refers to, and agree to conduct myself accordingly. Employee Printed Name
Signature
Updaod Seer 1.2010
For Reference Only Page 83 of 196 000462
APPENDIX 132: Student Staff Job Descriptions
\ RESIDENCE SERVICES
Floor Coordinator Job Description 2012/13
Floo(
,1,11(..L,
D
-
ct;ptiet) (2012 13 Accicicillic Y,:c1r1
Reporting to the Residence Coordinator (RC) for University employment and the Hail VP for Utter Hall Students' Association (lki.SA) responsibilities, the Floor Coordinator (IFC) manages the community with a
strong focus on health and safety concerns as well as responsible social interaction. The FC serves as a rah, model to students, develops an Inclusive culture and positive sense of community, facilitates educational programs and opportunities to support students' needs on an individual and community level, and maintains an environment conducive to students' academic success and personal development. The FC
manages the community on the floors by addressing behaviours Owl are contrary to the Residence Community Standards, House Rules, Univerdty of Alberta policies and procedures, lease and good lodgement. The FC monitors and takes appropriate action as required when behaviours or activities are identified that place student, staff or guest heath or safety at risk, or where damage to University of Alberta property may occur.
Community Management A.
Community Development 1. Deliver educational programing, including the first-year curriculum, each semester as directed by the Residence Coordinator (RC). 2. Plan and implement a wide variety of social programs for the floor and tower community, none of which may involve planning alcohol-related events or personally serving alcohol at a function. 3. Plan, promote, and attend Residence Services orientation programs as well as promote and attend other University orientation programs. 4. Develop and enforce community expectations, using approved protocols, regarding cleanliness of lounge and service centre, garbage and recycling disposal, storage room protocol, and any other matter deemed important to the floor conwrionity. 5. Supervise floor activities to ensure the health and safety of all floor members. 6. Ensure to the best of your ability that floor members do not engage in any activity that would compromise the health and safety of any resident, his/her guest(s), or University stoff. 7. Conduct weeldy floor meetings at a time mutually agreed upon by the community. 8. Create an environment conducive to academic success. This Is achieved by enforcing quiet hours, completing informal resolutions, promoting awareness of campus academic support services and other duties as assigned.
B.
Student Development and Support 1. Act as a support for students, referring them to appropriate information sources or resources when necessary. 2. Know each ommunity member by name and strive to establish and maintain open relationships with the students on the floor. 3. Dialoguing with students about academic and career development progress.
Commu ideation A. B.
Report oil emergency, and other relevant situations and events immediately to the RC (or RC oncall) and complete reports for each incident within 24-hours. Communicate any concerning student behavioural situations to your RC within 48 hours so that an appropriate support Pion can be developed for the student's wellbeing.
1
Updated Fob/tory 22. 2012
For Reference Only Page 84 of 196
000463
APPENDIX 02: Student Staff Job Description*
RESIDENCE SERVICES C
Floor Coordinator Job Description 2012/13
Communicate openly as a Residence Ufa team member in order to promote consistency, solve mutual problems, and provide personal and professional support.
D. E. F. G.
Relay student concerns about the quality of residence life to the RC and Hall VP. Manage confidential information regarding students and staff members with the Hail VP and RC only. Follow the reporting and documentation procedures as outlined by the RC. Provide information to disdpline proceedings as necessary (e.g. information concerning an incident).
Health, Safety, and Security A. B.
C. D.
E. F. G.
Perform scheduled in-night responsibilities and address any concerning behaviour. Inform floor members of their rights and responsibilities relating to the Residence Community Standards, House Rules, Residence Agreement, University alcohol policy, University travel policy, University of Alberta Code of Student Behaviour, and other such University policies and procedures as are in place or shall be put In place. Address individuals or groups violating the Residence Community Standards, House Rules, Residence Agreement, and University of Alberta Code of Student Behaviour. Monitor behaviour and immediately take appropriate actions when behaviour and/or activities are identified that places students' or staff's health or safety at risk (i.e. unsafe or unhealthy living Of working conditions). lie present in residence during peak times as determined by the RC and Hall VP. Advise the RC and Hall VP when you will be absent for a night. Arrangements for a fellow staff member to cover your absence must be mode (this may be the in-night FC, If applicable). Request permission from the RC and Hall VP when planning to be away longer than 48-hours.
In-Nights In-Nights occur on Fridays and Saturdays from 8,00pm to 7;00am. Each FC has an In-night approximately three to four times each semester. There is one FC serving on in-night for each tower every weekend; the RC con request additional shifts as required. A.
R. C
D. E. F.
ht
Given that b-Nights enhance our ability to provide support and assistance to Uster residents, FCs should be accessible (i.e. in a designated area), have contact with community members, and build positive relationships when serving an in-night (except when confidentiality is required). Communicate to residents and staff members where they are in the Lister residence community during on in-Night (i.e. may include note on door stating location and/or cell number). Complete two building rounds, with the first starting before 9130pm and the second starting after midnight. A third round may be necessary to follow-up on and resolve situations, incidents, or issues encountered previously during the night. Must give attention to work matters with a sense of priority. Must make self identifiable to residents through a manner outlined by the RC and Hall VP. This may include wearing of a staff vest and/or identification badge. Wilt complete an In-Night log at the completion of on b-Night.
Administrative and Staff Support Duties A.
Maintain all paperwork In a systematic and consistent fashion. Expected paperwork to be completed includes but Is not limited to Floor Condition Reports, Roommate Agreements, Incident Reports, informal Resolutions, Program Proposals and Evaluations, Weekly Reports, and In-Night Logs.
vowed February 22. 2012
2
For Reference Only Page 85 of 196
000464
APPtiNuIX B2: Student Stitt halo tassanpthans
RESIDENCE SERVICES B. C. D. F. G.
H. 1.
Floor Coordinator Job Description 2012113
Perform check-In and check-out duties as assigned by the RC, Housing Administrator, or his/her designates. Keep personal room door locked when not attended due to the confidential information kept by the K. Assist the RC with the student staff selection process and servo as an Assistant Returning Officer for election of FCs for the forthcoming term. Maintain accurate financial records for floor funds and be responsible for all transactions. Use the Residence life Resource Room for FC work only (I.e. creating posters, die-cutting letters for bulletin boards, etc), and ensure room is left dean after each use. Be responsible for the following items and ensure their return in good condition to the RC prior to the end of your contract' 1. First Aid Kit 2. Fire Helmet Complete expectations, assignments, and responsibilities by assigned deadlines. Perform other lob related duties assigned by the RC, or as discussed with the Hall VP and approved by the RC.
Training, Development, and Meetings Attend Residence Life training events and be present in Residence for the dates outlined In the FC A. Employment Contract. Attend weekly Hall Coundl meeting at a time to be determined by your RC and Hall VP. B. Attend bi-weeldy one-on-one meetings with the RC. Depending on circumstances, this schedule C may be adlusted to allow for additional or fewer meetings. Staff Conduct A. B. C. D. E.
Act as a positive role model at all campus functions regardless of where they physically take place. Behave In accordance with the Residence Corm-unity Standards, House Rules, Residence Agreement, Residence Life Code of Ethical Standards, University policies and procedures (e.g. Code of Student Behaviour), and local, provincial, and national laws. Be responsible for University resources or property. Behave as an ambassador of the University of Alberta to students, their parents, visitors to campus, and the Edmonton community. Support and be professional towards ail Residence Services staff members.
UPented Febnoact 2Z 2012
For Reference Only Page 86 of 196
000465
APPENDIX Eit Student Staff Job DescriptIons
r
RESIDENCE SERVICES
Floor Coordinator Job Description 2012/13
Evaluation Evaluation of performance wilt be formaity date at the completion of the fag term by the RC and Hall VP. Other Expectations A.
C.
D. E. F. G. H. I.
J.
Notify your RC prior to engaging in any extra-curricular activities which may interfere with the performance of any duties as outlined within this job description. Abstain from student teaching or participating in co-op work terms that take you outside of Edmonton dty limits and/or that reduce availability for your responsibilities in the residence community. Maintain Standard First Aid certifkation or recertification from an organization approved by the Province of Alberta during the employment period (oh httptfiwww.ernploymentaberta.co/SFW/1348.html). Submit an acceptable half-year and year-end report Remain in residence for the period of appointment. Maintain a 2.3 GPA and have good acadentk standing at the University for each semester during the academic year In which you ore employed. Refrain from the over consumption of akchol while In residence. At oil times demonstrate a responsible attitude toward alcohol use. Abstain from planning alcohol-related events or serving alcohol at a function. For oil email communication between the FC and Residence Ufe staff, maintain and use the University of Alberta assigned email address and account, which should be checked daily. Not engage in any behaviour or activity while living in residence that damages the reputation of the residence community or the University of Alberta. -
Acknowledgement By signing below, I acknowledge that I have read and understood the Information contained In this Job Description, and the documents it refers to, and agree to conduct myself accordingly. Floor Coordinator Printed Name
Signature
updated February 22, 2012
Date
4
For Reference Only Page 87 of 196
000466
APPENCqX B2: Student Staff Job Descriptions
RESIDENCE SERVICES
Floor Coordinator Employment Contract 2012/13
Conditions of Employment The University of Alberta expects that Floor Coordinators (FCs) will perform duties and abide by expectations, as articulated in the Job Description and the Code of Ethical Standards for University of Alberta Residence Life Staff, and will compensate as follows! A. B. C.
First year staff . $550 per month Second year staff - $590 per month Third year+ staff • $630 per month
Please Note, The compensation indicated above will be prorated based on the appointment dates of August 19, 2013 — December 21, 2012 AND January 3, 2013 — April 30, 2013. Breach of Contract The University of Alberta may, at the discretion of the Associate Director Residence Life (ADM based on recommendations from the Residence Area Coordinator (RAC) and Residence Coordinator (RC), terminate employment for violation or non-performance of duties and expectations articulated by supervisors and in the aforementioned documents. Termination may result In assignment to another residence community at the discretion of Residence Services. In the situations where (a) non-performance Is deemed serious, disruptive to the community, or a violation of health, safety, or security for residents, guests, or staff, or (b) concerning behaviour persists despite coaching conversations, the ADM. will Immediately terminate employment. When entering lob performance discussions that may result in termination, the K Is permitted to bring a personal support person to the meeting (e.g., family member, friend, teammate, LHSA representative, Student Ombudsperson, etc). With respect to expectations concerning academic standing, staff with a GPA below a 2.3 will be placed on lob probation. If the GPA is below a 2.0, the employment contract will be terminated In order to allow the staff member to dedicate more time to academic study. Acknowledgement By signing below, I acknowledge that I have read and understood the information contained in this Employment Contract, and the documents it refers to, and agree to conduct myself accordingly. Floor Coordinator Printed Nome
Signature
D e
Updated February 22, 2012
For Reference Orgy' Page 88 of 196
000467
APPEXIDSX B2: Student Staff Job Descriptions
RESIDENCE SERVICES
Hall Vice President Employment Contract 2012/13
Conditions of Employment The University of Alberta expects that Hail Vice Presidents (Han VPs) will perform duties and abide by expectations, as articulated in the Job Description and the Code of Ethical Standards for University of Alberta Residence Life Staff, and will compensate as follows: A.
$630 per month
Please Note: The compensation indicated above will be prorated based on the appointment dates of August 15, 2012 - December 21, 2012 AND January 3, 2013 April 30.2013.
Breach of Contract The University of Alberta may, at the discretion of the Associate Director Residence Life (ADRL). based on recommendations from the Residence Area Coordinator (RAC) and Residence Coordinator (RC), terminate employment for violation or non-performance of duties and expectations articulated by supervisors and in the aforementioned documents. Termination may result in assignment to another residence community at the discretion of Residence Services. In the situations where (a) non-performance is deemed serious, disruptive to the community, or a violation of health, safety, or security for residents, guests, or staff, or (b) concerning behaviour persists despite coaching conversations, the ADRL will Immediately terminate employment. When entering job performance discussions that may result in termination, the Hall VP is permitted to bring a personal support person to the meeting (e.g., family member, friend, teammate, LHSA representative, etc). With respect to expectations concerning academic standing, staff with a GPA below a 2.3 win be placed on job probation. If the GPA is below a 2.0, the employment contract will be terminated in order to allow the staff member to dedicate more time to academic study. ,c mow 8y signing below, I acknowledge that I have read and understood the information contained in this Employment Contract, and the documents tt refers to, and agree to conduct myself accordingly.
Updated February 22, 2012
For Reference Only Page 89 of 196
000468
APPENDIX 132: Student Staff Job Descriptions
RESIDENCE SERVICES
Hall Vice President Employment Contract 2012/13
Kan Vice President Printed Name
Slanature
Date
Updated FeIruay 22, 2012
For Reference Only: Page 90 of 196 000469
APPENDIX 82: Student Staff Job Descriptions
RESIDENCE SERVICES
Hall Vice President Job Description 2012/13 Academic Year
HA L VICE ,0 17FSIDENT JOE DE'SCRIPTION
Y
Reporting to the Residence Coordinator (RC) for University employment and the Lister Hall Students' Association (LHSA) President for LHSA responsibilities, the Hap Vice President (Hall VP) manages the community with a strong focus on health and safety concerns as well as responsible social interaction. The incumbent serves as a role model to students; attends floor meetings; develops an inclusive culture and positive sense of community, facilitates programs and opportunities to support students' needs on an individual and community level and maintains an environment conducive to students' academic success and personal development. The successful candidate manages the community on the floors by addressing behaviours that violate the Residence Community Standards, Lister House Rules, University of Alberta policy and good judgement A large part of the job of the Hall VP Is in the important role of investigator of discip0ne incidents. The successful candidate also monitors and intervenes as required when behaviour and1or activities are identified that place student and staff health anchor safety at risk or where damage to University of Alberta property may occur. Responsibilities 1) The Hall VP displays attitudes and behaviours consistent with those of a positive role model for the community by: a) Displaying a solid academic performance and good study skills. b) Responsibly using or abstaining from the use of alcohol (over-consumption, while present in residence, will result in immediate termination). c) Displaying attitudes and behaviours that are equitable and fair towards alt floor and community members, regardless of their characteristics. d) Promoting awareness regarding any attitudes or actions that may be discriminatory to other students or guests. e) Creating an environment in the residence and on campus, especially in the lounges, hallways, and other public areas of the floor, that is comfortable for all students and is free of discriminatory material. Establish and maintain a community in the tower by: a) Being visible in the community. b) Helping students adjust to residence and university. c) Planning, promoting, and attending Residence Services orientation programs as well as promoting and attending other University orientation programs. d) Striving to establish and maintain an open relationship with the students in the community. e) Doing their best to ensure that members of the community understand their rights and responsibilities as residents in the community. 2 Updated Februstry 22. 2012
For Reference Only Page 91 of 196 000470
PENDrX 82: Student Staff Job Descriptions
RESIDENCE SERVICES
Hall Vice President Job Description 2012113 Academic Year
f) Working with the students to maintain the rights and privacy of all residents. g) Encouraging positive interaction and participation by students in floor, hail, community, and university activities. h) Supervising tower activities, including tower events, to ensure the safety and satisfaction of all residents. MM also ensure University policies are observed, including but not limited to: alcohol regulations and travel approvals. i) Facilitating programs to realize the vision for the community that focus on optimizing academic success and personal development. J) Assisting in educational programming in accordance to the Residence Services requirements and standards. k) Fostering and enabling a sense of belonging and pride to the greater University of Alberta community. 3) Maintains safety and security of the community by: a) Managing staff In-night responsibilities as required by the RC. b) Advising the RC and fellow staff members who will be covering in your absence when away for a night. c) Requesting permission from the RC when away longer than 48-hours. d) Responsible transfer of communication to the RC, including potentially sensitive information. e) Monitoring behaviour and immediately intervening when behaviour andlor activities are identified that place students' or staffs health or safety at risk (i.e. unsafe or unhealthy riving or working conditions). 4) Support the students in the tower in their academic pursuits by: a) Dialoguing with the students on the tower regarding their academic and career development progress. b) Promoting awareness among the students of the academic support services available on campus and in residence, and directing students to these resources. c) Creating an environment conducive to academic success (e.g. quiet hours enforcement). d) Attending Floor Meetings as needed. 5) Be responsible for disciplinary administration in accordance with the Lister Residence Community Standards, Rouse Rules, University Code of Student Behaviour and other policies and taws governing behaviour in residence and at the University of Alberta. This is accomplished by: a) Attending discipline training and regular investigation review meetings with the Residence Area Coordinator (RAC). b) Conducting investigations as assigned by the RAC and participating in the
Updated Februaty 22, 2012
For Reference Only, Page 92 of 196
000471
APPENDIX 82: Student Staff Job Descriptions
11 RESIDENCE SERVICES
Hail Vice President Job Description 2012113 Academic Year
Restorative Justice process as needed. c) Ensuring that members of the Lister community respect the Code of Student Behaviour, the Lister Residence Community Standards, House Rules and the University's alcohol policy, regulations and procedures and other such laws and policies as are in place or shall be put in place.
.
This includes, but is not limited to: •
Being knowledgeable of policies and regulations.
•
Ensuring that floor members do not engage in any activities that would in any way compromise the health and safety of any resident, his/her guest(*) and university staff.
•
Hall VPs will not plan alcohol-related events or serve alcohol at functions, but can attend provided that they model responsible consumption as outlined in the Job description.
•
Encouraging community members to provide Information about and report violations of the Code of Student Behaviour, Lister Residence Community Standards and the University's alcohol policy, regulations, procedures, laws or any university policies as shall be in effect.
d) Addressing individuals or groups violating the Lister Hall Residence Community Standards, House Rules or University of Alberta Code of Student Behaviour. e) Reporting incidents according to the procedures outlined by Residence Life. f) Enforcing all rules, regulations, and policies with consistency and fairness. g) Supporting decisions of the Restorative Justice process. h) Providing weekly reports and attending one-on-ones as assigned by RC. 6) Support the administration and staff of Residence Services by: a) Maintaining open communication with the RCs, RAC and the Associate Director of Residence Life (ADRI). b) Having a good working knowledge of the administration and operations of the Department of Residence Services. c) Fostering an open relationship between students and the administration of the residence d) Receiving student complaints and/or concerns and providing students with information, referring them to the proper individual, or notifying Campus Security Services. e) Report all emergency, and other relevant situations and events, to the RC (or RC oncall) and complete reports for each incident within 24-hours. f) Ensuring all confidential material, such as incident reports, remains confidential and communicated only to the RC. g) Communicate any concerning student behavioural situations to your RC in a timely
updated FebrusfY 22.
2012
For Reference Only Page 93 of 196 000472
APPENDIX Si: Student Staff Job oescrI
(et RESIDENCE Hall Vice President `■ 44i1F , ,• -•,7 SERVICES
Job Description
2012113 Academic Year manner so that an appropriate support plan can be developed for the student's wellbeing. h) Collecting, accessing, using, destroying, or disclosing confidential information only within the scope of a Hall VP's official position normal responsibilities. (Any potential use of personal information that falls outside of a Hall VP's official position normal responsibilities must be approved by the Associate Director, Residence Life.) I) Assisting with the recruitment, assessment, and selection of new Floor Coordinator (FC) or Resident Assistant (RA) staff. j) Assisting the RC with managing, developing, and supporting a team of 10-11 FCs or RAs (Le. training, team-building, assisting at staff meetings, etc.). k) Being present in residence during peak times as determined by the RC after discussion with the LHSA.
I) Performing other job related duties as discussed with the LHSA President and approved by the RC. Conditions of Employment The University of Alberta may, at the sole discretion of the RC, terminate employment for violation or non-performance of the following conditions. 1) Live with the students in your tower. 2) Behave in accordance with the Residence Community Standards, Residence Community Guidelines, Residence Agreement, Residence Life Code of Ethical Standards, University policies and procedures (e.g. Code of Student Behaviour), and local, provincial, and national laws. 3)
Notify your RC prior to engaging in any extra-curricular activities which may interfere with the performance of any duties as outlined above.
4)
Abstain from student teaching or participating in co-op work terms that take you outside of Edmonton city limits and/or that reduce availability for your responsibilities in the residence community.
5)
Attend mandatory training sessions prior to the arrival of students in residence.
8) Attend other training provided throughout the year. 7) Maintain Standard First Aid certification or recertification from an organ ization approved by the Province of Alberta during the employment period (at. http.// vow/.employment alberta.ca/SFW/1348 html). 8)
Hand in an acceptable year end report between the dates of April 15th and April 30th, unless otherwise specified.
9)
Remain in residence for the period of your appointment dates as outlined in the VP Employment Contract.
10) Maintain a 2.3 GPA and have good academic standing at the University for each semester during the academic year in which you are employed.
Updated February 22, 2012
For Reference Only Page 94 of 196
000473
APPENDIX 92: Student Staff Job Decilptlons
al, RESIDENCE SERVICES
Hall Vice President Job Description 2012113 Academic Year
11) Refrain from the over-consumption of alcohol while in residence. At all times demonstrate a responsible attitude toward alcohol use 12) For all email communication between the Hail VP and Residence Life staff, maintain and use the University of Alberta assigned email address and account which should be checked daily. 13) The Hall VP will not engage in any behaviour or activity while living in residence that damages the reputation of the residence community or the University of Alberta. Evaluation 1) Evaluation of performance will be formally done once per academic year by the RC.
Adoiowledgement By signing below, I acknowledge that I have read and understood the information contained in this Job Description, and the documents it refers to, and agree to conduct myself accordingly. Hall Vice President Printed Name
Signature
Date
S UPdatad Febtuary 2Z 2012
For Reference Only Page 95 of 196 000474
APPENDIX 82: Student Staff Job Descriptions
aws 100 Officers Bylaw Qualifications of Officers I.
The Officers of the Association shall: (a)
be registered as a student at the University of Alberta as defined by the registrar or the Faculty of Graduate Studies and Research have a grade point average (GPA) of 2.3 in both the fall and winter session in the year of their nomination and an overall grade point average (GPA) of 2.3 for both the fall and winter semesters combined.
(1)
If an officer has failed to meet the GIPA requirement in the year of their nomination due to what is deemed to be special or extenuating circumstance, the President of the Association, with approval of the Executive Committee, may decide to waive the GPA requirement,
(ii)
In the case that the officer transfers faculties during the summer, the determining faculty in the above shall be the faculty to which the officer transferred into.
(c)
not be an executive member of any other associations, the Students' Union, clubs or other student organizations at their respective post secondary institution without prior consent from the Executive Committee;
(d)
have been a resident student at the Lister Hall Residence during the immediately preceding Winter Session, and continue to be a resident student during the term of office.
2.
The Hall Vice Presidents shall have been an Officer of the Association in one of the previous two (2) years and have previous Floor Coordinator or Resident Assistant experience.
3.
All candidates for officers are subject to interview and approval by a Residence Coordinator representing Lister, and the outgoing President, or their designees approved by both the LHSA and HFS.
4.
No officer in the Association may hold the same position for more than two (2) terms of office, consecutive or otherwise unless in the case of appointment by the President in which case one (I) additional term of office may be served.
Page IS of 141 For Reference Only Page 96 of 196
000475
APPENDIX B2: Student Staff Job Descriptions
5.
Qualifications of all the Officers of the Association (except the President) shall be reviewed during the summer. The qualifications of the President shall be reviewed by the four (4) Hall Vice Presidents during the summer. If any officer does not meet the above qualifications, the officer shall be dismissed.
Terms of Office 6.
Officers of the Association shall hold office from May 1 to April 30 of the following year, subject to continued eligibility and satisfactory performance of their duties.
Tenure of Office 7.
8.
Any Officer of the Association may be dismissed from their position upon approval of the Lister Hall Students' Association Executive by reason of (a)
the eligibility requirements described in part one (I) of this Bylaw; and/or
(b)
less than satisfactory performance of the duties described in Policy 0.1.02.03
(e)
in the case of Floor Coordinator or Resident Assistants, non-fulfillment of the Floor Coordinator or Resident Assistant contract.
These positions shall become vacant in the event of dismissal, resignation, completion of the period of service, death or other incapacity.
Vacancies of Office 9.
In the event of any vacancies of office of the following positions, these positions shall be filled, for a maximum of thirty (30) days, in accordance with the following procedures until appropriate elections can be held in accordance with Bylaws 200 through 203: (a)
President: the Joint Council shall select from among the executive, by a secret ballot simple majority vote of all the members of Joint council present;
(b)
All Vice Presidents: replacement shall be appointed by the President from the Floor Coordinator or Resident Assistants, taking into consideration the requirements of each position, performance as a Floor Coordinator or Resident Assistant, and eligibility requirements in part one (1) of this Bylaw subject to the approval of the Joint Council;
Page 16 of 141 For Reference Only Page 97 of 196 000476
APPENDIX B2: Student Stiff Job 째escalators,
(c)
Floor Coordinator: an acting Floor Coordinator shall be appointed by the Hall Vice President of the tower concerned and approved by a Residence Coordinator representing Lister.
(d)
Floor Coordinator: a Floor Coordinator may be selected from the 'pool' as per Bylaw 204 (7)
(e)
Resident Assistant: an acting Resident Assistant shall be appointed jointly by the Hall Vice President and Residence Coordinator of Schaffer Hall.
Leave of Absence 10.
The leave of absence policy can be found as Policy 94.03.27 in the Association's Policy Manual.
Duties of Officers I I.
The duties of the Officers of the Association are outlined in Policy 01.02.03 in the Association's Policy Manual.
101 Officer Termination Bylaw 1.
Regarding Floor Coordinators and Resident Assistants, all complaints shall be brought to either the President or the concerning Hall VP. If the duties as outlined by the Constitution are not met by the officer, the following process will be enacted:
(a)
A discussion with the FC or RA in question, their Hall VP, and the President, outlining the duties and specifying which ones are not being met. The Hall VP and President must then decide whether or not it would be an appropriate case to take to the Executive Committee.
(b)
If the case is to be taken to the Executive Committee, the officer will have a chance to plead his or her case. An ' in camera' discussion will follow, and finally a secret ballot vote will take place on whether or not to terminate the FC or RA's contract. Unless the Executive committee votes unanimously against termination, the case will then be brought to Joint Council. The votes will be counted by the Administrative Assistant and shall be destroyed promptly following the count.
Page 17 of 141 For Reference Only. Page 98 of 196
000477
63
Descriptions of the Annual LHSA Tower Events in Lister Skulk (Henday) The tower event for Henday is Skulk. As advertised on www.ihsa.ca Skulk is, "..,a secretive week long competition between floors held in January." Traditional events include: • Skulk Photo Scavenger Hunt: a scavenger hunt that takes them around Alberta • Rink Sitting: each floor selects residents to sit outside at night in sub-zero weather on the ice rink from 11pm to 7am. • Mod Skulker: someone is selected to be the "Mad Skulkee and she/he runs wildly across campus; meanwhile, each floor has a team of residents hunting/chasing after the Mad Skulker trying to catch him/her; in 2009 the Mad Skulker event lead to a night cleaning staff member in SUB getting pushed down a flight of stairs as residents went chasing by • The week traditionally ends with the event Mystery Lake, which is regularly referred to by residents as "Drink a Small Town Dry." For Mystery Lake, residents load onto buses and are taken to a bar in a town outside of Edmonton, with the goal of drinking the bar dry. King Louis (Kelsey) Also held in January, this week-long tower event includes a variety of challenges and events to create competition amongst the 10 floors of Kelsey. The primary traditions for the tower are: • Grail Guarding: each floor receives a grail that must be guarded at all times (day and night) in their lounge by a resident from the community; it is the goal of floors to steal the grads of other communities; the challenge leads to poor sleep schedules and missed classes in order to ensure the grail is always guarded.
King Louis Photo Scavenger Hunt: a scavenger hunt that takes residents across Alberta and sometimes Canada; in 2009 the scavenger hunt included asking residents to get a photo at King
•
•
Louis's throne, leading to floors requiring every resident to pay $50 so the floor could fly someone to France to obtain said picture. The week of King Louis classically ends with a ski trip to Klmoerly, BC.
Ivanhoe (Mackenzie) This week-long tower event in January comes with a medieval theme. Traditional events include: • Sword Hunts: a riddle-based campus scavenger hunt that takes place nightly between 7pm and 7am
• •
Late-Night Dodgeball: a dodgeball tournament from 9pm until 2 or 3am Recycling Challenge: residents work day and night for two days to build a sculpture from
• •
Mackenzie Quest: a photo scavenger hunt that takes students around the province of Alberta Sword Holding: each floor elects a resident to participate; each participant must stand and hold
•
a finger to the Sword of Ivanhoe; the last resident touching the sword wins for their floor; when the competition starts to run longer than several hours, IC.s will tell jokes, poke, heckle, or tickle competitors to get them to stop touching the sword; water will be used to make people need the restroom, though many times participants will elect to just urinate in their pants Ivanhoe ends with a Pub Crawl to either Whyte Ave or Jasper Avenue, where the winners are
recyclable materials
announced. Valhalla (Schaffer) This is the newest week-long tower event held in January. The Traditional event for Valhalla is: • Gross Pong: modeled after the drinking game beer pang, gross pang instead uses cups of water and challenges competitors to bounce ping-pong balls into the cups; the loser for each round is challenged to eat or drink something considered gross or disgusting; refusing to eat or drink the •
item eliminates a floor from the competition At the discretion of the Schaffer Hall VP, the week may or may not end with a bar night or pub crawl. For Reference Only Page 100 of 196
000479
The following Is an excerpt from the report done on the 2008 Ivanhoe event by the IHSA Hall VP. The report in its entirety is stored In the Residence Life office. (Pages 4 & 5) "The Fourth Universal Truth of Ivanhoe: You will not make it to all of your classes. Especially if you're taking a full course load. You just won't. Some of your FCs will, but unless you can literally run on zero sleep, class will kind of take a backseat during Ivanhoe. There was one point where I went to an Organic Chemistry lab after staying up all night, which probably wasn't very safe in retrospect (I spilled a lot of chemicals on my hand because I wasn't paying attention, and almost fell asleep on my lab bench. My TA probably wanted to kill me). Basically, you just need to prioritize which classes you can afford to miss and which you can't." (Page 5) "The Fifth Universal Truth of Ivanhoe: The VP probably won't sleep much that week. Basically... good luck. Most nights I didn't end up going to sleep until after the sword hunt, and the fact of the matter is, sometimes that just needs to get done, and that will probably fall on you. Your FCs are amazing people, but they've got their floors to worry about as well, and it's hard to delegate at 2 in the morning... not to mention asking for help is something I have trouble with. There were some things that I didn't expect to take as long as they did (such as marking the Knight of Knowledge scavenger hunt), so try to schedule some time to deal with things that arise. Then, if nothing shows up in these times... well, you can have a nap! You'll need it." (Pages 7 & 8) "Try to announce the winners at the second bar.. by the third bar, I was way too drunk to effectively communicate with the DJ what was going on (again, Dan saved my ass and translated), and most people were too drunk to know what was going on anyways." The Pubcra — The Night The Eighth Universal Truth of Ivanhoe: No matter what, Mac Hall Council will probably get really drunk on the pub crawl. It's great if you can get a good pub crawl company like Bust loose, because they handle everything for you, and you can just schmooze with your tower. This is realty the only time during Ivanhoe when you can let loose a little bit. Good luck with not getting too too drunk the guys from Bust loose kept feeding me free drinks, so I would get away from them by latching on to nearby residents... who would then offer to buy me a shot. iMac actually had to put me to bed when we got back to lister. The FCs will also be pretty drunk, the floors like to buy drinks for their FCs, and I think it's great —
that we were able to not be responsible for once in our lives. Have your FCs set an "I'm not taking care of anyone tonight" boundary, because, let's face it, after a week of Ivanhoe, your FCs (and you as well!) deserve the night off The residents love to see the human side of FCs, so I think FCs getting drunk on the pub crawl is absolutely not a problem. Happy Hangover!"
For Reference Only Page 101 of 196
000480
Keeping your Cool
The Tenth Universal Truth of Ivanhoe. SALs just don't get it, your FCs just don't get it.. basically, nobody understands you, and life is hard, but only for you. Ivanhoe is a very lonely time to be VP Mac. Nobody sees all the work you put in ahead of time.. for example, during Save Your FC, nobody cared that it took me two hours to tape all the clues on recipe cards, and I nearly had a heart attack that morning when one of my volunteers backed out. All they cared about was solving the clues and finding their FC first. Floors don't understand that you need them to leave you alone at 3:30 AM so you can hide sword clues. This shouldn't come as a surprise, but just remember that you probably won't hear "thank you" until the end of the week, except maybe from your FCs. Basically, just remember that it's all a game. Ivanhoe is a totally big deal, but if a floor is pissed with you because of how something went down, it will probably pass by the time the next event goes through. 1 lost patience with SALs a couple of times (mostly because I had written Do Not Disturb on my whiteboard, and they went ahead and woke me up anr.vays to tell me exactly what they thought of my event Temper-losing will be inevitable for almost every VP, so just do your best with being friendly to stupid SAls while running on no sleep and trying to get work done.
For Reference Only Page 102 of 196
000481
Muni
Lister Hall Students' Assocle** Joint Council MeetIng - Sunday, January 15a, 2012 Wild Rose Room at 6:00pm
1. CALL TO ORDER: 6.04 pm 2. ATTENDANCE/ ROLL CALL: - Kelsey: MK - Proxy, 2K - Proxy, 3K • Proxy. 4K - Proxy. BK - Proxy. 7K - Proxy, SK • Proxy, 9K - Proxy, • Hendry 514- Proxy, Thi - Proxy - Mackenzie: Present - Schiller: Present • Executive: VP Kelsey - Proxy
10K Proxy
3. APPROVAL OF THE AGENDA: Passed, 52 In favour, 0 opposed, 0 abstentions 4. APPROVAL OF THE MNUTES: Passed, 52 in favour, 0 opposed, 0 abstentions 6. REPRESENTATIONS L Residence Sonless: RC Schaffer, RC Kelsey and Chefs
M. FacuAy In Residence: Absent lit. Food Ombudsmen: Bonnie Wong • First foods meeting of the year will be this Wednesday at 5pm in the Alberta room, we wit be going over the fall foal survey - Good luck on tower events IV. lighthouse: Absent V. Students Union. Absent VI. Campus Recreation: Absent VU. Residence Hal/ Assodeffon: Absent IX. Community Semite Learning Trip: John Garrett part of the community PANICS learning team or CSI for short, and we are a residence group that volunteers in Edmonton and in February we're all going down to Ecuador to help a remote Vrtage Improve their water sanitation. To help with the cost of the trip, ow team has been doing various fundraisers all year tong - Currently, we are soling the famous' Heart Linter shirts in main Lister across from the ship every weekday this week between 4 and 8 for $15. We are also selling Zumba tidiets for $10. and the Zumba wit take place on February eith. Finally. we are having a raffle tomorrow for a bunch of great prizes We have ,rood, Lacross tickets, a signed Edmonton Oilers hockey stick and the grand prize Is 2 front row tickets to the Calgary/Edmonton game on January 21st The rattle tickets are 1 for $15 or 2 for $20, but its a great grand prize worth $540 and at the proceeds go to helping us complete ow volunteer efforts Ecuador. We will not be selling these tomorrow but if you or anyone on your floors is interested, they can come see me tonight, X. ChM! Returning Mar: Catherine Oliver - Wit be running presidential elections from Monday, February 27* - Thursday, March 1', voting on Friday, March 2." - VP elections will be March 13* -17", voting on March 18" am looking for S DR0s, if you know anyone who Is not a part of JC and would like some volunteer hours, If you are Interested in ruining need to fill out some documents - will email out the forms ono( XL Lister Dedgebell League: External - Brennan - First LDLPA of the year discussed at stars meetings moved to this corning weekend Give a few days for people to accept and the announce on Thursday Break the record, 19 days away, looking for refs for the event, ad will go out soon, please promote it lo your floor t know the green team has been talking about wining -Most of the merchandise is in, missing the American apparel sweaters Wit go out on Tuesday. Remind your liaison to pick up stuff from your floor Next week or week after will be the apparel sale Did maintenance on the webeite over the break due to the amount of traffic on the forums See any issues please emaii or tweet me. Res services cam and presented at the last LDLPA, talked about noise levels When you are running to the gym (Especially from classic), please be quieter as a floor. Don't be swearing. Office hours will be positing by the end of the day tomorrow Schedule is up. rescheduling will not be accepted fro tower events Please do not have events interfere with dodoeball games If you are thinking of running for the LDL exec email the exec you want to apply for L REPORTS AND ANNOUNCEMENTS a) Annie Pentney (VP Academic and Awards) - Academic Committee /Awards Committee
Academics Estella=
-Starting again this Tuesday January 17* -Same hours as last semester (Tuesdays and Wednesdays 7 9pm in the ARC)
ACatieRTOC Postere This semester is a fresh start so if you'd like to post academic/academic resource information on your loot please contact me (via text Preferably) and I can get you a multitude of posters!
For Reference Only Page 106 of 196
000485
Awards
Warm Fu -Please remember to finish filling out the exec ones as soon as possible, located on my desk in the LHSA office, The deadline will be Monday January 30*
Year End -Saturday March 31 (changeover weekend) -I've handed out award nomination forms today, and they win also be posted at the base of each tower. The deadline for application forms is Tuesday January 31", and they can be put in the VP AM mailbox at the front desk or sipped under my door, b)
Men Tatreau (VP Finance and Arintintst►adon) - Administrative Board
- it regards to the email I sent earlier, I do riot need your SIN number, that is only for the President and Staff VPs c)
Chrlstlne Rahman (VP Internal) - Progrermning Committee
VS 2 Dodoeball Toornament - The dates have been sett The tournament will be taking place Friday February 10" from 5-11pm and Saturday February 11" from 6-11pm • 16 teams per tower, double elimination, there may possibly be a small entry fee to help pay for Dodgeballs, tabling will be In a couple weeks - Please let me know ASAP If there Is anything huge going on this weekend Picture yearbook • Hey Guys! If you or anyone on your floor have pictures from any of the internal events (such as fear farm, candy grams, floor decorations, beauty and the beast etc.) please send them to me by Friday! - Please email them to me at crahmanbitualberlasa and have your floor email them to me
Musical Helm% - Looking for set designers, painters, make up artist, costume makers, prep finders etc. - Anyone Interested in helping out with the musical please email the director luny Eljamar <eljarnahitaikilberta,c,a) - Good luck with all your tower events, If you need help with anything, please let us know d) John Garrett (VP Operations) - Openiflons Comrneree • The rink is pretty much skate-able, but It is still a little thin in a few locations. Ii continue flooding the rink whenever I have time. For the FCs In Henday, 11 leave shovels out at night; so it it snows over night could you please get those parbcipating In Skulk to clear the rink. If there is snow on the rink and people walk on it, It makes it realty hard for me to shovel the next day (as I just found out today). - Fridges: II have one last rental day this Saturday from noon until 121 Opni Please tel your residents to be there exactly on time. The fee is $80 ($50 deposit and a $30 fee). - Cll be looking at getting a new TV for coed this week, and getting more pool cues, so stay tuned. • Finally. I have a Rile present for everyone At the end of JC, please come up to get an expo marker and ametthec roll of masking tape for the second semester) e)
Sotto Mani (VP Public Relations) - Public Relations Committee
- Love Auction money Is due tonight, I've sent out reminder entails but still let everyone know if you can - Dodgefest registration Is tomorrow at 5 pun across from the Ship, must bring full registration form and all fees for your team, Put posters on your floors and the picture on it is the Dodgefest 2012 1-shirt design, done by Sunny Wang from Ketseyt - Clarification of Dodgefest rule. 24 years or under OR a U of A student. This rule was decided on by the entire LHSA Frn as a way to Increase lister resident participation. If your residents have any more questions, tell them to email me - Meeting tonight in the AB room at 8 pm f)
Brelanne Winter (VP Hendry) - Hall Council Report Envie°
• SKULK is here g) Edo Martin (VP Kelsey)
Hall Council Report / CIRC
• Hey loves, hope you're having a great time in Edmonton and that the tower events are going well Kelsey's; had an awesome weekend in Kimberly, so much snow everywhere Wel all be beak later tonight so don't you worry your little hearts off well be reunited soon Hope all is well Oh and sidebar, King Louis starts Thursday Get excited proxies h) Jessica MacDonald (VP Mackenzie) - Hatt Council Report / RAC - Ivanhoe started today, ends Friday Ski trip Is coming 1) Eris Tetreau (VP Schiffer) - Hall Council Report / Swellnass - Valhalla started today officially Sweltness meet after Ski trip: I need figure out how much we owe, expect $150 discount approximately 10 spots ten but we must sell those spots to get a discount
For Reference Only Page 107 of 196
000486
j) Michael McPhillips (Pm*Went) - Executive Committee â&#x20AC;˘ Nothing new to report 7. DISCUSSION ITEMS a) Staff Selection - Michael (Pres): Motion to move in camera* - Sofia (VP PR): Second 41 in favour, 0 opposed, 11 abstentions
Meeting Resumed at 7 05pm - Proposed staffing models: looking at installing a 11( year airricutum, which is a more structured understanding about how we will teach our first year residents. Assessment wilt Involve having one on ones with every resident once a month â&#x20AC;˘ In Model A- Residence Services will hire 2 Residence Assistants (RAs) who will any out the chats, and be responsible for crisis, community development and disciptine Then a Floor Coordinator (FC) would be elected to work for the LHSA alone. - In Model B: The FC position remains sender but also does chats in their wing and cartes out the first year curriculum, Olen there would be 2 new hired positions celled Community Assistants (CA's) that would do chats within their wing (and any programming delegated by the FCs). Kattlyn (14$): My concern with model A Is that the RA's are a disciplinary position, and then you are paid very little in programming position so students won't be able to put in the time to do the position. We won't get people that are as motivated and programming will get signdfIcantfy worse. Klit (311): t had a lovely experience with our past RC, who was unable to do 10 hours of one on ones per month, some were only 8 minutes a piece, and were not helpful. Sot talk to Brelanne because I don't feel forced to talk to her. Kevin (4M): Why are we changing and which model do you feel is more effective? Michael (Pres): Sponsor Chris Chris (RAC): We looked at the curricular approach, it is prevalent in different organizations and then we looked at our standards, which brought us to the curriculum This Is what we want FCs and RAs to do. How that gets translated - is different between the models - t prefer Model A because right now there Is too much work in the positions, which is from feedback from you guys so If we add on certain things It might be too much. A tot of other activities will be moving to the realm of student reps instead of something being supported by Residence Services, I know they are important, It probably won't be the same, and we won't see the same level of people helping and things will die off, In Model A It Is dear what people are being required to do You get pulled from 2 directions, from one side you have expectations from the LHSA, some are self imposed, high intensity and require all your time, separating that out means you know what you are required to do and we can be more clear about what we expect. Sarah (MH): t think If you ask the general public they would not support it, yet they need support but they're not corning here to be baby-sat Michael: Sponsor Chris Chris: The purpose Isn't to bete/sit but instead to deliver certain things that research has recognized as priority for t in year success. This is how that is presented we we change how that will look as we go through the process. Students want to be successful, when we can identify certain aspects and we want to deliver that program &lane (12S): I don't understand how you can expect residents to have these meetings; they are here to live. Sponsor Chris Chris: It's 1 hour per month and there's a lot of training that goes into that, well do them in a way that is natural I can't tell haw you're doing them, I need to show the university that you're doing that properly. There will be more training on how were setting those meetings up. I don't want them to ask specific questions, ti needs to be natural. I recognize not everyone can do that off the bat. so we will coach and give specific training Kirsten (9H): t can see how on the surface, but I think RI helpful to the FC to be in both roles because the dual position
can keep us from being extremist on either end, you can also plan events - rot always the party poopers, they can see the responsibility (party people). passionate can see it form different perspectives, you can grow into the other side when you start from one side Floors are both members of the LHSA and living in a place run by Residence Services, they five In the tension. So they see the FC as a role model who can handle the tension between the two properly. instead of separating the 2 things Shelby (1114 You mentioned concern of our workload, although we like that you listened, I didn't think telling you that would strip us of our powers Sponsor Chris. Chris The role for advocating is still there for the FC role Kyle (4H). But the theme of democracy, power and responsibility has moved to the RA role. Right now we're interacting with people on the floor, they've seen me for 2 years and know who I am: in an anecdotal interview for the RA race how will you know what's best for them. They've come to grow to respect that the voting process is huge Who has more say in their government? Michael. In Model A, an RA isn't what we have sitting over there right now, they're hired but they represent their floor both to the LHSA and Residence Services. In Model A they do not sit on this council representing their floor HaHee (8H) 1 don't feel that sitting down having a mandatory conversation is anything that is natural Pail of this position is being a resource and being there for them, so you can be independent and seek our help if you need It I don't support
For Reference Only Page 108 of 196
000487
whatever you are trying to teach them Ryan (11S) So you're saying the change is about the curriculum, is there something specific within that curriculum that requires a one on one? Sponsor Chris. Chris: There's a paradigm shift in successful programs; right now If you have tots of people attend that's our first slat telling us it was successful. Other than that there is no measurable outcome for your programs, Instead of seeing numbers that are pretty low (50%), if we're assessing what they have learned, we're spotting 25%. This Is more intentionat, specific and more likely to hit more students. Ryan: Could you name another institution where this has been successful? Sponsor Chris. Chris: Penn State, Gettysburg Michael. Can we get a copy of the quantitative analysis stating that for Joint Council? Sponsor Chris. Chris' I don't know it there Is one, I don't know that there would be mats out there yet . Alexandria (2M): I have a question about the success of programs by how many people come, when I'm programming my events, I often do them specifically for a certain group of people who needed something, t think that's an unfair statement Ask my floor if they've gotten something out of them. Sponsor Chris. Chris. I didn't mean Mat specifically for this group, we're just trying to make sure that's something were trying to do, there's a shift in Res Life and were moving a new curriculum that is more specific. IGrk: You said part of the success Is how much they ;et out of it, No offense but for winter training this year, ask us how much we learnt and I don't think you'd get very good response, it's the same with 1 on l's - if they're not into It they wont be successful. Annie (VP A&A): When you say your programs, which are you referring to specifically? Sponsor Chris Chris: When FC's are handing in program sheet proposals Sofia (VP PR): But aren't we already implementing those? Sponsor Chris. Chris: Part of it Is my problem, yes I haven't taught you how to do these things, t expect high quality program and what we get back isn't high quality. The RC's and myself have been frustrated, but we need to show you what you mean and give FCs specific requirements, Sofia: Why could that not have been an option instead of introducing the 2 RA's, have you considered making the training more effective? Sponsor Chris. Chris: It will be changed pretty dramatically Well have bigger groups -120 at fall training - we're going to need to took at some hand questions to figure tt out. Kody (3S): You guys seems to be getting confused about 'delivering" what students need and want, and 'forcing' what they need and want Alexandria' I am the FC of the science cohort floor and I have 2 programmers who are solely employed by Residence Services and they get paid from a special fund I believe. I understand a trial run has been shot down. which I would love by the way, but apparently that's not feasible, so here's another possibility, come to my floor, Let me paint you a picture of my floor and I mean this in the best way possible - Hove the Idea of the cohort floor. but It's unfair to implement more when you pay these people to do nothing - tt sends the wrong message. I've lived with than for 2 yews, and i believe you will be getting the same kind of person; based on my programmers, 1 would not feel comfortable talking to this person for an hour, much tens have them try and make me feel comfortable. You need to find a way to get students to stay, single or unfair to silk that, much less sit down double room, if were having one on ones every month for an hour, that's a lot, with the person you're going to get. Who will supervise, they definitely haven't had a meeting with their supervisor. I've have 1 program on my floor all yew by people who are getting paid 315 of what we're getting paid. There's your money for the trial run Kim (6M): From what i can see the amount of bureaucracy is going to create more problems than you're trying to fix, you're going to want a paper trail, to a supervisor who hasn't been found yet and then that needs to go to Residence Services and go over the sheets Not everyone needs a one on one, and big issues wont be dealt with right away, if they instead went straight to the FC the problem would get dealt with Immediately instead of waiting for their schedule time Anne (PM): People who apply to the FC role want to be socially involved, I don't think you're aware of who will apply if you change the role â&#x20AC;˘ they wont be socially capable Craig (3M). I'm all for positive changes, but for changes as drastic as these. I believe that you should take the tine to make sure they will work So why are they being decided on next week? Sponsor Chris. Chris: We started the process in September or October; now we want to move forward with the changes. It won't be perfect and I don't know which will happen or how it will happen. There are things we need to work out. Craig You say that you need to make the decision, why do you want to do these new massive things? You need to go over in the next year, why not took into implementing it in 2013? Sponsor Chris Chris: I don't know what you want to hear form me, these are priorities for the University and we need to move forward at some point Michael I'd just lee to clarify that these models were drawn up on December 16", I was told to go talk about them and discuss, last Monday t found out they would be decided on. I don't know tf you've heard of this Chris, but in Washington, DC a lady named Michelle Rhea was appoint to superintendent of the Washington School District - which is considered one of the worst in America and is considered the focal point of much education discourse over how to turn it around This was four and a half years ago She was heavily grounded in the education literature of the time and decided to Implement drastic policy changes to overnaul and 'fix' the district based upon many of the governing principles at the time In doing
For Reference Only Page 109 of 196
000488
so she stripped almost a third of the disbids prindpais of their lobs, displaced dozens of teachers and dosed numerous schools to move to the new form of approach. Despite all of these drastic measures little has changed in the Washington school district and Michelle Rhee has since Mapped down What really occurred in Washington OC was that she substituted thoughtful and well-planned techniques to improve the system with urgent changes. These urgent changes tea short and blew up in her face and that is what we are looking at in this proposed policy by Residence Services. Alexandria: You're saying that doing a trial run would be too difficult, I love my home and honestly cant say that anything would be too difficult, I think ifs unfair to students to push it on them If we don't think it's what they want, It's their money on this program and we don't know Nit will work. Try it on one floor, or get actual data from other schools Of course they're going to tell you it's working because it was their idea. Sponsor C.Jvis. Chris: To be fair this is a process, most Residences have gone under a similar process, the next stage was this, some areas are not completely successful but we're seeing it work as a whole, we want to hear your concerns and t have them, But if we see it as positive, then its something we want to work towards. Kevin: I don't feel that a process is taking something you're thinking about without testing to see where it goes. You can't says it's a process because Its not. Kireten: in regards to Model A and having Residence Services hire the RA's - I was hired, I wasn't elected, and people don't always go to the paid employee at the beginning, they would come to me it they had a question. They never came to me If something bad happened because they were scared l would come down on them because I'm the alcohol free Itoor . You cannot pi.* somebody to do this job, why not pick the person who's already doing that job; they will elect the person they trust and teats to, and then train that person. Morgan (7M): Why can't you consider taking FC training and giving us an extra day. We spent 2 hours this year on programming and learnt nothing and It's still very vague about what were supposed to complete. I think curriculum is great, butt also think FCs can implement if It you give us structure and training, It could be a good trial and maybe hire one other person to help Events like Ivanhoe challenge students currently and have tons of participation, This process is a little too rash and requires an invasion of privacy with the 1 on 1 's. We're not paying them to Interview with us, so there's no way you can enforce those one on ones. Sponsor Chris Chris: i know students won't get he with these conversations, but I can guarantee that in every tower there are people who are performing at a tow GPA, and we do try and add this on a portfolio. t think events your doing contribute to them but they're not what I want to see. Shelby. Their GPA is not a reflection on us or of our programming Allen (VP FM): Students will attend our events instead of your programming events. Anne. I'm confused about how we are over worked and how model A will solve that, what if you pay our OV's, because feet bad delegating to a volunteer. Sponsor Chris Chris: The reason I don't see Model B decreasing workload is because I'm adding a third of the stuff and it would be more wart, its workable but I don't know that I can see that decreasing the work Matt (5M): I see the tower events as a real program, floors are better after ft, 'he events challenge you Intellectually physically and socially Annie. I believe we as leaders and Residence Services as leaders am put in place to support the students, we're here to serve those people. and they see value in these things and so we should focus our efforts on their values Jessica (VP Mac)' t don't think you will get the info you want, we shouldn't be requiring students to dedicate their time, I don't have to go to den and I'm still getting a good GPA Sarah. We are students we know what's going on, and that's well known when people are moving into lister Haile*: This discussion is about making sure the change is effective, we need the dual employment. This is radical and Is too much of an overhaul the system, you're not looking at It from the student perspective, that's what makes our position good, Eric C (10S): With the chats, people will realize you're only asking because you have to and then you don't deal with every single thing. Sponsor Clue Chris l see what you're saying, but we need to hear that that stuff is happening, how am I doing that? If you have students that are high performers. we need to know what's happening and not happening Can they tel you what we want them to tell you? If you're talking about how they can express their identity - some students may need more time then others (being gay or something), it's not going to be a cookie cutter. Based on the research we feel its critical for them to know these curriculum outcomes. Eric C' Do you not trust us to do be able to handle it? Lee right now Angie invites us for tea that's what helps, not the one on one's. When I really need to go talk to her 1 do, it's not scheduled. Alexandria If you need to have a document of the conversation 90% of the time I talk about these conversations with my RC I know all about GPA problems, I just think there are other ways to go about knowing we have the conversations . Mane They're atready here to go to university, haw are we going to teach then a whole other days that's not going to show up on their transcript? Sponsor Chris Chris The is a process and down the line we wit figure that out, we have things currently where people are recognized on campus and it goes on their transcript (extra dantular activities) Kirstenâ&#x20AC;˘ So you need the 1 on is because you need to prove this to your superiors? It lust seems redundant Sponsor Chris Chris: The conversations you're having with RCs indicate this Is happening already what I need to show is that people
For Reference Only Page 110 of 196
000489
know this â&#x20AC;&#x201D; at some point it looks irks 1 on 1a for a particular issue, my goal is to have a high percentage be able to give me the info rm eying to teach them Finn (5K): They are adults, capable of walking to class, if they have a problem they typically come and ask me, I can go talk to them, why is it necessary to Institutionalize tt? Sponsor Chris. Chris. That's my mandate and In this group we're starting to see that the learning outside of dass is very important Proxy (7H): The reason I talk to my FC Is because she's in classes with some of us, she's on the same level. I would not feel comfortable talking to some person whose lob it Is to Wit to me. Also, most students don't know that this is happening. Craig: At the January summit, you said that we are the ones that live with the floor and you sit in the office We know them better, and why are you presenting this to us a week before. It gives us no time to tell our floors Sponsor Chris. Chris. I don't think it would be well received if I told them, you guys don't go on trips to schools in the states, and the implementation is where we use your expertise. Craig. But why now, it's suds a busy time to discuss this major issue Sponsor Chris, Chris: We don't have a better time, we can't hold off if we want to do this next year Creig. That's my point Kevin. You're blind sighting us and you're not getting our half, why aren't you giving us a chance to talk about this? Sponsor Chris . Chris: We've invited Mike to come and represent you guys Wednesday will be a discussion; and then the greater LMT meet early next week, depending on how that goes, we win have another meeting. Kevin: Of course were Immediately against it, you haven't been transparent in the process. Sponsor Chris Chris- It depends on how you view transparency; we've documented this in the memorandum of understanding. Brian.. Why not wait a year and Iron out the issues? Sponsor Chris Chris: Staffing will be difficult, I adenowledge that If we chose Model A we will have a hard time finding people maybe Brooke: We are not judges or the jury, but this is a passionate community. I just want to throw out a suggestion - let other schools work out the kinks and wait for their changes and let them make the mistakes rather than risk our legacy It we be ruined if we move Into a new system. In the meantime, increase our own wages; everyone I talk to Is surprised with our current wage. It's a step in the right direction. A gradual change would be received more positively and more problems would be ironed on Alexandria Currently with the 2 people from my floor there is a power coned between the 3 people, 3 people who realty care there so there is a struggle there and It's hard to deal with, that's something that needs to be looked at There will be a division of wings in Model A having one staff In each wing it will completely divide the floor 2 wings will be very strict, sending disciplinary action to 2 people so they'll be too scared to be loud. There we be one wing where everyone is having fun, other people will go there and get a divided floor. If they aren't on the same page there we be lights, which is not fak to the students, there will be nothing guiding us. You'll be left with conflicting personalities and views with no way to govern a group of people You say this will be a good marketing technique, I'm assuming you're doing this for the parents, some of my parents text me and I always answer their questions. ask them if they think their child needs anything else. In regards to the surveys that we were filling out, If I knew what the survey was for maybe my answer and the students would be different, they've been misleading In the past. students don't realize what they've said, make a straight forward survey end ask what they ward We're the customers who you're trying to sell Lister to with this model and I'm not buying If you want to get us to help with programming we will, we are sitting here right now and we recognize that this is a huge part of our job, If you need this to get done I am positive that most of the people would be like ok it has to get done and do It. We're your people and we work 24/7. Also. I remember In the move In presentation the guy there (Brock) who said to always call our parents, because otherwise they will him- well no they call me. Sponsor Chris Chris: And that's not part of your job, and part of your LHSA job takes up a lot of time as well Alexandria' This would have been over in 30 minutes. but Instead we've been discussing with you, because of your issue Sponsor Chris Chris. We think its going to be a lot of work. and this Is for your floor as a representative. We know floor dynamic will be tough and will happen everywhere, at this group I get 2 for I s, if I move Into another model, we will have 8 people who are getting a Salary sitting with student reps, It's a big concern of mine I hear thal Kevin. Right now we're representing our students, but we're also residence services staff and we don't like your direction, If I was employed by a company they would want their staffs Input, so as a Residence Services employee I'm trying to tell you we want to see It going good, don't say we're just here as students Alexandria We're also you're customers Kim In regards to the survey, could we do a referendum that is dually written? I guarantee It will be In favor of the LHSA Kirsten Think of the consequences of what happened last year - niche floor shenanigans, I love It but I lost everything I had on my floor last year and its gone, I don't know if you think that matter's, but the family atmosphere takes mode form somewhat satisfied to absolutely satisfied, we cant just randomly ignore students desires Finn' My understanding of Model A is that you remove the LCA s and divide the clisdplinary duties? Sponsor Chris.
For Reference Only Page 111 of 196
000490
Chris- Given my budget, I would have to dissolve LCA's to go Into the payment of other staff - its possible there's money from the greater university I'd have to figure It out, in the past FCs did checkpoint; its not unheard of Kirk: They will not be doing checkpoint as a volunteer Kody: In the past a regular occurrence was also to see a couch 11y out the window Sofia: No RC brought this to their hall council, because there is no evidence it will work. All we have is your word- you have an ovenvheiming response that it will not work from the FCs. so will you take this Into account; because we had this Issue with the niche floors. Are you going to keep this decision? Is what we're saying doing anything right now? Sponsor Chris. Chris: I don't get to make the decision, but I'm taking this into account. But I do think this is the best way to go. Ryan: I just looked on Writipedia, and there are 28 800 full time undergrads at the U of A, of those - 28 500 do not have mandatory 1 on is and they are fine. Sponsor Chris. Chris: Residence is one of the best places for this, even though you don't see yourselves adding a specific component you already check in with them The student engagement committee on campus looks at how we're doing this with other students but we don't have resources to do the outdo:thin campus wide. Ryan. It seems that by setting up appointments with RA that we're giving them more support. But this year, as an RA I have tett so much more support than any other time in my fife. When I have a crisis I text someone, if they have to go see them, I don't think Ifs going to reveal any issues if they don't have the trust Sponsor Chris Chris: To some extent the reason they're talking to you Is because of personality, my hope is that we find those people tf we can choose people appropriately and piece them in that environment - it's not significantly different than It is now. Meehan (2H): III was forced to talk about my GPA, I wouldn't like it. You said you wouldn't be wen received I don't think an RA will either Jessica: Lister has produced a lot of great people already; a lot of as Lister:den run the SU. Can we use the curriculum as a goal and look at training and not hire more people, most of my FCs ON out those forms, if they actually talk about the program, and got responses and have the CUITIalkiril while getting responses. Right now they hand them in and don't get anything back. Eric T (VP Sy If the overall goal is student success, you can accomplish this by supporting the LI4SA, why do you think it's Important to reinvent the wheel? Sponsor Chris. Chris: I do know that we could be doing other programs better: we atso would look at bringing in other groups to do that, but there are other elements on top of 1 on is depending on what were trying to teach - moving Into student learning. Morgan: I stayed at Acadia and they're RAs are similar to model A. Everyone keeps everything from their RAs. so when someone is really drunk they hide them in their rooms and they had someone die this year because someone didn't tell their RA. When you have a relationship you are there as a Mend, but also for programming and you're In charge. You feel safe telling those people. Al the beginning of year lots happens because they don't know us yet, as the year progresses my floor doesn't get Into trouble as much because they don't want b to reflect poorly on me. Discipliner in Model A will have problems swept under the rug and it won't be a safe or fun environment. Sarah: Right now with restorative justice, it allows students to come to us and we help them solve their ;anthems. Their going to hide It from them, LCA's are still seen as bad cop, at east we can approach to solve the problem not just get them In trouble. Ethane: I think you will be putting them in an unfair parent role Anne: Consider how students respond to LCA's, they're not well received, but you're putting 2 on the floor and then the FC doesn't get paid Eric C: If nothing else comes from It, in the same way that no one went to your programs, who's going to work here If you do change a? If you're wrong about the model what will happen? I know the 1.14SA is a pain in the ass for you and you're trying to close us down. We do a lot more than you think. How much did you raise for the LOVE Auction? - $9700 (Sofia) The U of A would not be able to break a record without the LHSA. Why aren't you milking this? If you're wrong. you wont get back to this We've been budding this for 30 years: II you cut us off it will be realty hard to get them to come back Think hant I hope you have Annie You have 30 plus people poking holes in your plan and asking quesfions Please wait a year Christine (VP INT): You love surveys, so why not base the effectiveness of your changes on surveys, there could be repercussions if they don't do it. Take a day or two specifically for the programming and have 12 different ideas for diversity and a to do list The reason I stayed in Utter Is because I saw these committees in the LHSA brochure and I wanted to get involved that's what made me stay here Proxy (711) We're all knocking even as proms: and I don't understand why the student population about this Sponsor Chris Chris The process was outlined and these students represent you Proxy (714) But you told them so last minute Sponsor Chris Chris, I don't get to just decide everything I could give you answers but they could change with more time And more Info Brooke (9S) Thank you for coming. we'd hope that you wouldn't show up if you didn't care about our opinions Kody Thank you to everyone here for making my experience better, it makes me proud to sit on this council and not just FC/RAs but also proxies Kyle. I love Uster. i don't know why would you fix something that s not broken, we have an excess of applicants Sponsor
For Reference Only Page 112 of 196
000491
Chris Chris: We just see it differently I will be available from 4 30 - 8pm tomorrow it anyone wants to be heard, Ill be in the ARC, if you want to come chat,
Straw pot Vote In favour if you believe
NV will
able to find the people to continue to be FCs on $.50 a semester?
0 in favour, 51 opposed, 1 abstention
Straw pot Vote in favour if you prefer Model A Vote opposed if you prefer Model B. 0 In favour. 49 opposed, 3 abstentions Straw poll: Do you behave the one on ones would work and accomplish the desked effect? 0 in favour, 49 opposed, 3 abstentions
Straw pot Would you have applied to be an RA in Classic Lister for Model A? 2 In favour, 37 opposed, 13 abstentions Michael: I would like to temporarily lift the punishment for absence of a meeting Sofia Second 52 in favour, 0 opposed, 0 abstentions Buena. Can we text our floors to delay floor meetings? Michael: Yes Men: If we're extending JC tonight will we be imposing a time limit? Michael: We do It one hour at a time Annie Are the representatives staying? Michael: No, they can leave. I would like to make a motion to extend the meeting for one hour Annie: Second 52 in favour, 0 opposed, 0 abstentions b) Returners: - Michael: I would like to motion to mow in camera'. - Annie: Second 41 in favour, 0 opposed, 0 abstentions, 11 absent
Meeting Resumed at 9.38pm & NEW BUSINESS
I. COMMENTS & QUESTIONS - Sofia. Mandatortes please meet after because the PR meeting was cancelled • Craig: Are all the proxies able to use the meeting as their attended JC? • John: Don't forget to grab your stuff and tell me about floor photos - Brennan: Player move/new registration done by January 18" because Ills not economically feasible to order jerseys later. All star selection meeting Is next weekend. 34 merchandise order will be in on the 28" or 29" • Michael: Thank you everyone, you ail did awesome today - Allen. Can I get photos with you? - Shelby: We can tee everything to our floors now right? - Michael: Yes - Shelby: Thank you Mike for everything 10. ADJOURNMENT Motion to Adjourn Pat (9M) Second' Kirstan (9H)
For Reference Only Page 113 of 196
000492
Appendix E 6
CONFIDENTIAL DRAFT FOR DISCUSSION ONLY
For Reference Only Page 114 of 196
000493
I
Section 17(16 17(4)(g)(i)(ii)
000494
000495
For Reference Onty: Page 117 of
Section 17(1), 17(4)(g)(i)(ii)
000496
f.:81.1.4.7.002:78000974...1874..sMA....,400
For Reference Only: Page 118 of196
Section 17(1), 17(4)(g)(1)(ii)
000497
For Reference Only: Page 119 o
Section 17(1), 17(4)(g)(i)(ii)
000498
For Reference Only. Page 120 of 496
Section 17(1), 17(4)(9)(1)(ii)
000499
For Reference Only. Page 121 of
Section 17(1), 17(4)(g)(i)(ii)
000500
For Reference Only
CA CA
CNI
0
01
000501
For Reference Only, Page 123 of 196
000502
000503 For Reference Only: Page 124 of
000504 soca Only: Page 125 of196
Page 126 of196 O
3 tr
Section 17(1), 17(4)(9)(i)(ii) ..1111.60.
000505
000506 For Reference Only: Page 127 of 196
000507 For Reference Only:Page 128 of196
For Reference Only: Page 129 of 196 Section 17(1), 17(4)(9)(i)(ii)
000508
For Reference Only: Page 130 Section 17(1), 17(4)(g)(i)(ii)
000509
Overview of Appendix B6(c)
For Reference Only Page 131 of 196 Section 17(1),171419NIXII)
000510
For Reference Only Page 132 of 196 Section 17(1), 17(4)(g)(i)(ii)
000511
For Reference Onty Page 133 of 196 Section 17(1), 17(4)(g)(i)(ii)
000512
For Reference Only: Page 134 of 196 Section 17(1), 17(4)(g)(i)(ii)
000513
Section 17(1), 17(4)(9)(1)(ii)
For Reference Only Page 135 of 196
000514
or e rence n Section 17(1), 17(4)(g)fi)(ii)
ag
10
000515
8 February 2009
For Reference Onty Page 137 of 196 Section 17(1), 17(4)(g)(i)(ii)
000516
For Reference Onty Page 138 of 196 Section 17(1), 17(4)(g)(i)(ii)
000517
For Reference Only Page 139 of 196 Section 17(1), 17(4)(g)(i)(ii)
000518
For Reference Only Page 140 of 196 Section 17(1), 17(4)(g)(i)(ii)
000519
For Reference Only: Page 141 of196 Section 17(1), 17(4)(g)(i)(ii)
000520
For Reference Only Page 142 of 196 Section 17)1), 17(4)(g)(i)(ii)
000521
For Reference Only Section 17(1), 17(4)(g)(i)(ii) Axerawoomo.saammevâ&#x20AC;˘
000522
000523 For Reference
Page 144 of196
For Reference Only: Page 145 o Section 17(1), 17(4)(g)(i)(ii)
000524
0, CL
C
0
3 ar 0
IL
Section 17(1), 17(4)(g)(i)(ii)
000525
For Reference Onty. Page 147 of196 Section 17(1), 17(4)(g)(i)(ii)
000526
Only: Page 148 of 196 Section 17(1), 17(4)(g)(I)(ii)
000527
Section 17(1), 17(4)(g)(i)(ii)
000528
For Reference On : Page 150 of 196 [Section 17(1), 17(4)(g)(i)(ii)
000529
For Reference Only Page 151 of 196 Section 17(1), 17(4)(g)(i)(ii)
000530
Section 17(1), 17(4)(g)(i)(ii)
For Reference Only Page 152 of 196
000531
Section 17(1), 17(4)(g)(i)(ii)
For Reference Only. Rage 153 of 196
000532
Section 17(1), 17(4)(g)(i)(ii)
For Reference Only Page 154 of 196
000533
Appendices B7-B13
CONFIDENTIAL DRAFT FOR DISCUSSION ONLY
For Reference Only Page 155 of 196
000534
APPENDIX 87: LIMA Access to University Officials Chan
President
VP F &O
LISTER STRUCTURE
Provost
Exec Director, Ancillary Services
Dean of Students & Vice Provost
\
[
Under the current structure, the LISA President has direct access to senior management and administration, while staff work within a much more hierarchical structure.
ADRL
Res Admin
r
President, LHSA
RC
Students
For Reference Only Page 156 of 196
000535
APPENDIX Ea: LHSA Access to Unlystalty Of&laht Chart
Structure Notes 'The Lister Hall Students' Association (LHSA) is one of eight students' associations (one for each residence community) which advocates for the students in the community. Representatives from the eight student associations form the Residence Halls Association (RHA), which advocates for residents -The LHSA is a registered student group, and the only residence association of the eight that elects members who are then hired and paid by the University. -A check with the Association of College and University Housing Officers International (ACUHO-I) Librarian suggested that lister is the only residence in North America where the student staff (who are paid by the University and considered legally to be employees of the University) are also elected representatives of the students' association. ACUHO-1 has 900 member institutions from 22 countries representing 1.8 million students. -The Residence Halls Association (RHA) has included in its bylaws a prohibition of elected student executive members as University employees. This is By-Law 100 "Executive By-Law â&#x20AC;&#x201D; Qualifications of the Executive" which states in # 5 that 'No
Executive of the Association shall, during the academic year, hold a salaried position with Residence Services. a.) This does not include casual or temporary positions where i.) the pay is on on hourly basis and ii.) duties are confined to defined shifts and meetings." The principle behind this bylaw is to prevent conflicts of interest among student members. â&#x20AC;˘The LHSA has voted to withdraw from the Residence Housing Association,
For Reference Only Page 157 of 196
000536
Section 17(1), 17(4)(g)(i)(ii)
From: Sent Tuesday, February 17, 2009 1:22 PM To: Samaraselcera, Indira; Dawson, Doug Subject Lister Centre: What is going on in these build Dear President Samarasekera,
I am writing to you because of my concern over what is ,accuring in Lister Centre. I find it unacceptable that the University of Alberta allows t-shirts like this (below) to be printed for our children to wear --- what message does this send to the students? I saw this on my child's facebook account and these t-shirts are being printed on the fifth floor of Mackenzie Hall as floor t-shirts! Shame on the University of Alberta. I will not allow my child to live in halls of heathenism next year. Sadly, I don't feel that is an exaggeration. We chose the University residence because It was supposed to be a safe environment for our child, at least that is what we had been told by the residence when they were doing recruitment. I am angry that my daughter has faced NUMEROUS floor charges because of other peoiple's acts of vandalism. I am angry that my daughter has to wear earplugs at night because of how loud the drinking games are in her floor's lounge. I am angry that she didn't want me to write to you because she Is scared that her Floor Coordinator will target her for 'squealing.'
I feel lied to and upset as a parent, as well as for all the other parents that are unaware of what occurs In residence. Shame on the University for allowing this. I for one will not be quiet to my other friends, whom are looking at housing options, about what occurs in University of Alberta residences. Section 17)1), 17(4)(g)(i)(ii)
t Z.Z2orn fe,bnory lit
Hey. I adjusted the files so its ready for orintino at th- t5hirt place. Let me what you think. Section 17(1), 17(4)(g)(i)(ii)
at 3;57orn February 1'
iiAtititiAHAHABAHA 11k-1:12gaxUlacaou6 i are going to go and i am so glad you flxj my original plc this is awesome. price it al out and oet a sign uo sheet to put on our floor, thanks for all the help with It,
11111 Section 17(1), 17(4)(g)(i)(ii)
Section 17(1), 17(4)(g)(i)(ii)
at • it 11
it
°I
1■ •■ AU:12zaftlasiaci-1.5 this is AMAZING!!! i want one.
Section 17(1), 17(4)(g)(i)(ii)
at 9:24ern February 1§
? they're ore e these shirts for ∎ Section 17(1), 17(4)(g)(i)(ii)
at 1114am February
15
these are 5 mac floor wear shirts that 1 wil be we will be selling all over lister lot It have sign up sheets in a few days hopefully
Section 17(1), 17(4)(g)(i)(ii)
lataa,21112011.r.bnaci_ln bahahaha i really really like this!
For Reference Only Page 158 of 196
000537
Student Feedback from 2011/12 year
Excerpted Responses from an Exit Survey: Q: Please rate your overall residence experience: A: Poor Q: Are you applying to return to live in Residence? If yes, please indicate which residence*. A: No 0: What does Residence Services do well (please be specific)? A: Residence Services doesn't do anything well. This has been the worst 8 months of my life, and I don't plan on ever returning here for any reason. I will NOT recommend Lister Centre to any incoming students. Q: In what area(s) should Residence Services improve (please be specific)? A: The living quarters are disgusting. Upon move-in in September, many things in my room were broken, and my room was filthy; but yet I'm expected to make sure my room is spotless upon moveout? This is ridiculous. The kitchens are broken, and the amount of vandalism is outrageous. Where Is building security? I do NOT feel safe living here, and it is unhygenic to cook ourselves. The floors are noisy, and even with "Quiet Hours", it is IMPOSSIBLE to get to sleep before 2am most nights. I am a student. I am here to study, and do well in school. Sure, I like to drink and party, but there needs to be restrictions on the kinds of students allowed Into this place. There needs to be screening, because the students who are paying for their schooling and living by themselves do NOT appreciate being charged what we are for the poor living quarters we are given during school. I was told before moving in that Schaffer Hall was the building for "Serious students who are focussed on their studies and need to do well "This is a complete and utter lie, and I am disappointed. Q: Do you have any additional comments? A: What more can I say? Lister Centre is a terrible place to live, and should be either dosed for renovations, or condemned.
For Reference Only Page 159 of 196
000538
Excerpts from a student essay written for Residence Services as part of a Restorative Agreement: I always found it odd how you could freely drink alcohol in the lounge in Lister I was also socked they didn't have cameras on the floors in lister. Remembering back to when I stayed at the University of Saskatchewan residence, they had cameras everywhere and it seemed that if you got caught doing something wrong, you would face consequences immediately. This seemed to prevent people from breaking the rules. In lister it seems people can get away with so much more and the discipline process is very slow, and most things never get reported. It isn't fair for people who never do anything wrong to continue to have to pay hefty damage charges because so many things are vandalized and not accounted for. I understand that this is very hard to account for without cameras. I feel that rather than putting individuals on sober contracts one by one, it would be more effective to allow no drinking on a specific floor after so many incidents on that floor. Specifically since it is so hard to prove who did what. I am not saying everyone on the floor deserves to be put on a sober contract, but just not allowed to drink In the lounge. This would still allow everyone to either drink in their rooms or outside of Lister. I feel this would significantly decrease the rowdiness of a floor because I have noticed that most negative things happen when a large number of people from the floor are consuming alcohol together over long periods of time together in the lounge. This would help prevent vandalism and the number of alcohol related incidents happening on the floor more effectively, specifically if you have a large number of people that are rowdy and heavy drinkers on the floor. I think rules need to be enforced more, and more FCs and LCAs need to be present. When I lived at the University of Saskatchewan residence, every hallway had a RA (Residence Assistant), and they seemed to have a lot more power than FCs and LCAs do here. I also do not like the fact that student representatives come to all the floor and give out tickets for cheap drinks and no cover for Thursday nights Especially when a large number of people on the floor are on sober contract or sober probation. I also find it is rather tough to sleep most week nights with rowdiness going on in the hallways.
I will admit there have been many instances when living in Lister has had a bad influence on me. I also feel I never learned as many life skills as I potentially could have if things were run differently.
For Reference Only Page 160 of 196
000539
EBI Survey Results (2007) If you could change aspects about living in residence, what would they be and why: Damage - Finding a new damage payment system. It is unfair to charge a whole wing when some people weren't even there that night. I work friday and saturday nights when most parties and mischief are created and I come back to owing money when I was out trying to make it. - Cameras in the lounges to stop vandalism on the floor's when everyone's asleep Cleaning - enforce cleanliness more - Cleaning ladies should clean during the weekends because that is when the bathroom and showers need to be cleaned the most;or cleaning materials should be supplied during the weekend so the students can clean the showers and bathrooms themselves. a working vacuum should also be supplied to the floor.(especially those floors that are only carpet) - I love my current residence (I-House) but felt that last year (lister Centre) was not at all hygienic. MAJOR repairs need to be done to make it sufficiently clean. I love the I-House events. I just wish I had time to go to more of them! - I would like the kitchens in Lister Centre to be cleaner (although it's the residents who don't clean up after themselves that do this). - It would be nice if the kitchen was cleaner and the washing machine worked properly. It would also be nice to have a clean lounge to hang out in. The food is way too expensive and so is the housing for what you're getting. I would not live in Lister again, and would not recommend it to my friends for anything other than first year to meet people. - Mainly, just the noise level and cleanliness. - Make a cleaner environment. - More strict rules about being clean in common areas, respecting walls are thin.
ople needing to study, or sleep as
- cleaner bathrooms. for health issues - cleaner floormates, 9K is a shitshow - Cleaner kitchen there pretty nasty Cleaner kitchens, having more space in the kitchens This because it is difficult to cool in a small dirty space. - Cleaner kitchens. Other residents washing their dishes regularly. Less noise after 10:00pm. Cleaner!
For Reference On Page 161 of 196
000540
- cleaner, better male/female ratio on each floor - cleaner, cause it's too dirty? - Cleaner. Because it's not clean. - Cleaness - cleaning of the kitchen, either housekeepers need to be paid to clean it once and a while or the rules of if you make a mess you have to clean it up because its unfair to those that do take care of the stuff because we all want to use it - cleaning! lister so dirty after some certain time 'cleanliness and food are terrible. these are two very important aspects of living here and they disgust me - Cleanliness in the kitchens -noise in the hallways late at night - Cleanliness is an issue. The vacuum was not functioning properly and sometimes the bathrooms were not cleaned thouroughly. CLEANLINESS ON WEEKENDS - Cleanliness - Cleanliness' MI1111111 we were without soap for a week, even after we complained-this was even during a virus outbreakIIIIIIIIIIII It is unacceptable for vomit to lay around for 5 daysIIIIIIIIIIIIIII1111111 Aramark food is way too expensivell1111111111111 Aramark food is not good quality-example: if you order "stew", the "meat" is chunks of fat 'Cleanliness, it smells every weekend, consuming alcohol is too much, every event is about alcohol -Cleanliness. Noise and Quiet Hours - Enforce quiet hours more strongly, because it doesn't make me very happy when I am woken up at midnight because people feel like talking to each other in the hallway. - sound proof doors on every single door - enforce quiet time during weeknights - Enforce quite hours. enforcement of quiet hours and unreasonable noise. enforcing the rules more frequently because it's important to be respectful of others - Getting students to return to their rooms after parties without making so much noise.
For Reference Only Page 162 of 1%
000541
- Have stricter enforcement of the "quiet time" rules, or maybe even designate some areas for drinking, rather than just the common areas. - Having severe rules at the beginning of the year about the noise after 10 .00 PM and dishes in the kitchen. - I am sometimes annoyed by the loud, rambunctious behavior of other students in residence on my floor. I understand that this is just who they are and their age mentality, but I prefer a calmer, more refined environment. Since changing who people are isn't an option in residence, I am satisfied with the privacy of my single room. The cleanliness of some of the public facilities on my floor could greatly improve. The kitchen is always disgusting so I don't cook in there. Again, this is due to living with other people. - I wish quiet hours would start sooner because I have trouble studying with any noise. Also, I would likely change the temperature because it is always so hot In my room... - It isn't very clean, and it is hard to concentrate on your school work in your room, so finding a quite place to work out of your room is key. - It's impossible to get anything done because nobody seems to care about people running around screaming "white power" at three in the morning. - More academically focused. It is SO hard to do well when I can not say no to anything of the fun things that are going on. Also, I wish i didn't need to have the meal plan. It is so hard to eat well due to being a vegetarian. - more regulation on quiet hours - more reinforcement of quiet hours. - people have NO respect for your study time or sleep. People need to stop being loud when quiet hours start and that means not playing their music loudly or screaming down the halls. I can't get any studying done and I don't get a lot of sleep. There is no respect for others. - Quiet hour should be regulated by staff. Some floors/people are really noisy during quiet hour. - Quiet hours enforced more, athletes and people with high GPA's get first choice of rooms - Quieter week days- I study lots during the week and hate the noise from drunk people - Cleaner floor mates- our lounge is possibly the dirtiest ever - less presure from older floormates to drink and party- I like to, but dont force me. - No construction on roof I know it might need work but if possible it could be done in the summer it was not to pleasant. - Be quiet, because I need a suitable environment to study and sleep - Being able to got to sleep once in a while
For Reference Only Page 163 of 196
000542
- better control of noise levels, not that i personally have problems with it but i know of other people who do. and better kitchen maintenance, system, because a few people dont clean up after themselves - Better Sound proofing, more respect from the RA's and staff when you can't participate in floor events. â&#x20AC;˘ rules about the noise level after a certain time -rules about kitchen cleanliness - enforce quiet hours- because even though they are assigned, nobody listens and it is frustrating to be woken up in the middle of the night because of neighbours
Staffing and Structure - FC's should NOT be elected by students as it becomes a popularity contest and they happen to be the people who drink the most and condone "living it up" when a lot of people need to focus on why they are at university. A better mix between play and study needs to be established with - Have a floor dedicated to each level of university life for those serious about marks and those who are less serious such as totally academic, half acedemic/half social, mostly social, first year students. I did not feel a connection with my FC first year and I didn't find there was a balance between partying and studying. - Lister Hairs student staff positions are sometimes unneccessarily complicated due to communications problems with thier employers, thus breeding a negative attitude towards one aspect of residence which can be spread to members of their floor. Alcohol
- I wish to have a less noise environment so that I can study. And,i he people here get drunk quite often make me feel unsecure. They do not enforce the rules and regulations. Our fl000r always has the alcohol smell.The frigde in the kitchen should have locks so that people won't steal our food. Although it sounds like a small matter to steal an egg, we still feel the unsecurity in the hall. Although they said they will take action, however, there are no actions taken in the end. Thank you. - I would change the amount of drinking people do, it isn't healthy for them and frankly its hard to laugh at how drunk they were last with them when you realize that they are hurting themselves. Drinking can be seen as a way of escape, i dunt know how much one needs to escape from, but the drinking is too much. Less drinking, windows that seal at least a little better, clearner enviroment, matintence that is done on time and done right make it more secure like at the doors to the tunnels, and somehow reducing the drunken vomiting Make the residence "dry," aka no more alcohol - More non-alcohol activities more strict noise and alcohol control. Residents behave like immature idiots because of over consumption of alcohol. people would drink less (that will never happen), general noise level, food.
For Reference Only Page 164 of 196
000543
February 2, 2012 - 2451 Facebook users 'Like' this page.
Li4411â&#x20AC;?:4
Section 17(1), 17(4)(g)(i)(ii)
E
hirevarstt
Mthltairrialof AL.
e Malt tickets. Ornr,...1 e Vora twat%
For Reference Only Page 166 of 196
000545
Section 17(1), 17(4)(g)(i)(ii)
For Reference Only Page 167 of 196
000546
OECIIIES1E1 DRINK WITH LISTER 'OP THE MST TIME
Section 17(1), 17(4)(g)(i)(ii)
,..V4
• nAr..
S.
....A
41)00101901MKOW
Oisnosamosio
ow. ftormsat
„
Section 17(1), 17(4)(g)(i)(ii)
For Reference Only Page 168 of 196
000547
[Section 17(1), 17(4)(g)(i)(ii)
For Reference Only Page 169 of 196
000548
pronsoK oodâ&#x20AC;˘ IC
U
environment 4
Section 17(1), 17(4)(g)(i)(ii)
For Reference Only Page 170 of 196
000549
.4,460.4.4r.. Mt ..... • 4 a 0.••••....••• 4,4,4.4 ,44,4• 4 is 0•04,1••■■■ 49;... 041e...10.644... %CONAN/Ai. k***Awm.44.0. 000.ft all.p. **111.4,4*44". ,, 06.4.41r
0111.41.1014opom MaMonsTwas..
“ 11
Section 17(1), 17(4)(g)(i)(ii)
C 01.400 OPM*01.10MIlt, 04111Nrep 4011.0.40"...
Q,,4.4.kmpro
IiSTEF PlAtl PAINS OUT *
idUSTHO TOE BEEIIRFAST
Section 17(1), 17(4)(g)(i)(ii)
For Reference Only Page 171 of 196 000550
Section 17(1), 17(4)(g)(i)(ii)
Section 17(1), 17(4)(g)(i)(ii)
For Reference Only Page 172 of 196
000551
„,.• I I
APPENDIX 810: Feedback from University Wellness Service*
Feedback from University Wellness Units Sexual Assault Centre • • •
• •
Provides annual session in FC training Always offers additional training but no floor has taken them up on it for the last two years In previous years, workshops were offered with very little success: o low interest in booking workshops o workshops being cancelled o workshops not being promoted or advertised to students Provided posters which may or may not have been hung by FCs Have found that student FCs tend to be too young and ill-equipped to deal with sexual assault disclosures appropriately
Health and Wellness Team •
Challenges to providing health educational opportunities to lister Residences include: o Low attendance to presentations o Poor communication about presentations from FCs to residents o Challenges with communication between FCs & presenters (confirming/ cancelling presentations) o Challenges with communication between RCs/LEISA and FCs/residents about educational activities and events at Lister • Of the 54 presentations requested by FCs this year, 35 were cancelled or no-shows
University Health Centre •
Doctors have concerns about dangerous (and unsupervised) alcohol use and related issues, including mental health issues and sexual assault.
Social Worker •
Has had enough difficulty getting into Lister that she is focusing her attention on other Residences that seek out her services
For Reference Only Page 173 of 196
000552
ar
/1 Information from the Association of College and University Housing Officers â&#x20AC;&#x201D; International (ACUH0-1) A check with the ACUH0-1Librarian su ested that Lister is the only residence in North America where student staff (who are paid by the University and considered legally to be employees of the University) are also representatives of the LHSA. ACUH0-1 has roughly 900 member institutions in 22 countries and represents 1.8 million students.
For Reference Only Page 174 of 196
000553
APPENDIX 1112: Memorandum of Agreement between the University of Alberta Residence Services and the Lister Nail Students Association, September 30, 2008
Memorandum of Agreement With Respect to Consultation Between the University of Alberta -- Residence Services and
The Lister Hall Students' Association The University of Alberta â&#x20AC;&#x201D; Residence Services and the Lister Hall Students' Association (LHSA) agree as follows: General Principles o
The University of Alberta will consult with students in issues that affect them by actively listening and giving serious consideration to student concerns. However, this is not a negotiation process.
o The ideal would be to have discussion which leads to consensus. o Dialogue will usually begin with a proposal which will form the basis of discussion. The proposal must simultaneously acknowledge the core issues which the group is attempting to address while providing any and all options considered in its effort to do so with the preferred option likely taking a central position in the proposal. At every level, reasons for or against any proposal or option must be given. o Decisions must be made in a timely manner. o
2.
Unless expressly specified in this document, all final decisions are made by the University.
Health and Safety Issues will be dealt with as follows: o
In an emergency, the University will communicate with the LHSA and University of Alberta Residence Hall Association (UARHA) as soon as possible.
o
Intermediate issues (e.g. unauthorized murals, behaviour which creates health and safety issues) will result in a response that will be communicated to all affected parties within 7 days of the decision about what the response will be. Where work on the facility is required additional communication to residents about the work schedule will be provided at least 48 hours before the work starts.
For Reference Only Page 175 of 196
000554
APPENDIX 812: Memorandum of Agreement between the University of Alberta Residence Services end the Lister Nat Students Association, September 30, 2008
Long term responses to health and safety issues will result in consultation with the LHSA on Lister specific issues and project categories and with the UARHA on system wide issues and project categories. Communication lo all affected parties will be handled in the same way that communication is handled for "intermediate" issues.
o
Maintenance Projects and Major Renovations to Student Spaces o
Both categories of work will involve prior consultation with the LHSA.
o
For all major projects in student spaces, Ancillary Services' Facilities Manager will provide a schedule in mid-April that will include tentative start and end dates for projects.
o The Facilities Coordinator will create and maintain a calendar for standard/on-going maintenance projects and those involving student spaces will then be made available to the LHSA and the UARHA. o A minimum of 48 hours notice will be given to residents (in nonemergency type situations) before work begins. When possible notice of one week or more will be given to affected residents. 4.
5
Cleaning Projects in Student Spaces o
The University will make a concerted effort to effectively communicate upcoming projects and changes to projects.
o
A minimum of 48 hours notice will be given to residents (in nonemergency type situations) before work begins. When possible notice of one week or more will be given to affected residents
Disciplinary Decisions (See Appendix Al o Decisions are made in a manner dlescribed in the Residence Community Standards (currently found on the University Governance web site).
For Reference Only Page 176 of 196
2 000555
APPENDIX 13121 Momentumban of Agreement between the I//versify of Alberta Residence Services and the Llstsr NMI Students' Association, September 30, ZOOS
6.
Changes to Disciplinary Processes (See Appendix A) o A committee composed of representatives from Residence Services, the LHSA, the UARHA President, the Disciplinary Administrator and a Hall Vice-President develops a list of proposed changes, ideally by consensus. This list must be approved by the GFC Campus Law Review Committee and, depending on the extent of the proposed changes, GFC or GFC Executive.
7.
o
The Office of the Dean of Students and the OmbudService will be consulted about proposed changes as well.
o
Prior consultation is expected for any change in interpretation.
Residence Proorommes. Composition of the Student Body in Residence (1.e which student _groups will be given priority for assignment to which residences). Dispersal of Floors (i.e. re-assigning residents of one floor to various other locations in residence, usually. but not always, for the next academic year), Student Employees (includes terms of employment. design of positions and reporting relationships), Maior Full Time Residence Life Staffing Changes, Selection of Full Time Residence Life and Student Staff. New Initiatives o
8.
Residence Services consults with the LHSA unless there are health and safety issues involved, in which case the process outlined in item #2 in this document will be followed.
New Construction o
On all construction projects. "consultation* is over at the end of design development (sign off). Once construction starts, information only will be provided.
Alcohol Policies and Procedures o All such policies and procedures are decided by the Alcohol Policy Review Committee (Please note that this Committee reports to the Executive Director. Ancillary Services.) The Committee is expected to consult with Residence Services and the LHSA.
For Reference Only Page 177 of 196
000556
APPENDIX 8121 Memorandum of Agreement between the University of Alberta Residence Services and the Lister Nall Students' Association, September 30, 2008
10.
Budget Proposals (Rent and *Capital* or Major Projects) o Residence Services consults simultaneously with the UARHA and the individual residence associations.
11.
Meal Plan o A consultation process is used which involves the Director of Hospitality Services and/or the Manager of Support Services, Residence Services. ARAMARK's General Manager, the LHSA President and the Food Ombudsperson.
12.
Information Provided to the UARHA o The UARHA President will be kept informed on a continuing basis of issues and topics arising from this Memorandum of Agreement.
13.
Changes to This Document o This document will be reviewed on an "as needed" and, at minimum, annual basis by representatives from Residence Services and the current President and President-Elect of the LHSA.
14.
Effective Date o August 1, 2008
The parties to this agreement have executed it on this 30day of j4
Dime Utgoff I Director, Residence Services University of Alberta
2008. .
Ia... to gm Williams President Lister Hall Students Association
For Reference Only Page 178 of 196
4
000557
APPENDIX 1312: biernorenduns of Agreement between the Untworstty of Alberta Residence Services and the Lister Nell Students AxeocIatIon, September 30, 200$
Appendix A â&#x20AC;&#x201D; Clarification to items #5 and 6
5.
Disciplinary Decisions o The composition of the Discipline Committee is to be re-evaluated at the end of the 2008/2009 academic year.
6.
Disciplinary Processes o
Relevant LHSA staff (Floor Coordinators, Resident Assistants, Hall Vice-Presidents) receive Incident Reports. The President of the LHSA receives the same weekly summary of disciplinary incidents that the Director of Residence Services does, less Incident Reports and summaries of incident reports of a sensitive and confidential nature.
o As an LHSA employee, the Disciplinary Administrator is to be ratified by the LHSA's Joint Council before he/she is officially hired. O The donation of disciplinary fines to the Office of the Dean of Students for use as emergency bursaries is to be made in the name of the LHSA and information on the amount of the donation is to be given to the President of the LHSA.
For Reference Only Page 179 of 196
000558
*'
ALBERTA First-Year Residential Co-Curricular Plan December 16, 2011 CONFIDENTIAL
DRAFTS OPPORTUNITY AND ISSUE An opportunity exists to enhance the learning environment in the residences for first-year students Indeed, both Residence Services and the Lister Hall Students' Association (LHSA) have collaboratively developed a first-year curriculum: a curricular-approach to planning structures the environment around important learning outcomes and goals, positioning residence living for first-year students as a key co-curricular experience. This requires (a) student staffing resources who are hired based on a desirable skill-set to directly support the first-year curriculum, and (b) reducing the number of returning students to Lister, while enhancing the selection process to screen for returning students who are focused on supporting the first-year curriculum. The overall result will be an intentionally supported and developed learning opportunity that greater numbers of first-year students can access. A historical and entrenched culture of electing student staff and admitting greater numbers of returning students exists in Lister Centre. While the LHSA could continue to elect student representatives concerned with advocacy and social activities, the need for Residence Services to hire and pay staff will cause a significant political disruption. In addition, though Residence Services collaborated with the LHSA in the development of the first year curriculum, there will be significant resistance to decreasing the number of returning students and hiring staff because they perceive that the Lister experience will be negatively affected in indescribable ways. COMMUNICATION PLAN LEAD Dr. Frank Robinson, Vice-Provost and Dean of Students MEDIA RELATIONS LEAD Or Frank Robinson, Vice Provost and Dean of Students -
CAMPUS LEADS/SPOKESPERSONS Dr Carl G Amrhein, Provost and Vice President (Academic) Mr. Don Hickey, Vice-President (Facilities and Operations) RESOURCES Doug Dawson, Duna Utgoff, Neil Buddel (nbuddel@uoguelph.ca), Brock Richardson, Christopher Fukushima, Deborah Eerkes, Frank Robinson, Jason Cobb, Brad Hamdon, Mary Paul, Dan Charlton
For Reference Only Page 180 of 196
000559
DESIRED OUTCOMES • •
• •
Implementation of the first-year curriculum for the residence learning environment Increased numbers of first-year students in lister Centre to take advantage of an important learning opportunity (which means decreasing the number of returning students to 6-8 per floor vs. the current 9-15) Establishment of hired staff and appropriately selected returning students in lister to execute the first-year curriculum Support for the IHSA to continue having an elected representative on each floor
STRATEGIC CONSIDERATIONS •
Establishing a curricular-approach for the residence learning environment (through learning outcomes presented as part of the curriculum) substantively and directly positions the
Residence Ufe program to realize the following directional points articulated in Dare to Deliver (University of Alberta, 2011):
•
o
Cultivating Canadian citizenship values of engagement, equality, respect, diversity and community across the University and beyond (p 7)
o
The University of Alberta offers a qualitatively unique educational and training experience for students. Through curricular and co-curricular activities, students learn fundamental skills, attitudes, and values as they contribute to the advancement of knowledge and society (p. 6)
o
Ensuring high-quality support structures to support learning [which includes strong advising and mentoring relationships] (p. 8)
o
Cultivating a body of globally engaged students...who understand the diverse historical and cultural perspectives of current international issues and relationships and are able to work with integrity and purpose within globalized contexts (p. 9)
To keep our leading-edge within the Canadian Residence Ufe system, we need to move forward with a curricular-approach to programming and staff it appropriately: o
•
To support the concept that living in residence is an important facet of a holistic university education and address critiques concerning the value of "programming" (i the historical approach to student learning in residence), there is a significant movement within Residence Life to adopt a curricular approach to student learning and move away from programs that are not purposeful or assessable (see First Year Curriculum Proposal).
Residence Services should have the autonomy to allocate resources that directly contribute to student learning. The curricular approach allows both intentional planning and assessment of resources. Current funds support activities that are not associated with learning and, in some cases, are channeled to oppose the direction of the University (e.g., cohort floors, restorative justice).
2 For Reference Only Page 181 of 196
000560
APPENDIX Si: Statements of Expectations - January 29,2009 and July 8,2009
Students in group #2 will be rondomixed and sequentially selected to fill any remaining paces after placing students from group #1:
o
If a group #2 students' first choice is available, s/he will be placed there. If her/his first choice is not s/he will be given the choice to either: • •
Accept the room offer on another floor Decline residency in Lister Centre
•
There will be approximately 9 to 15 returning students placed on each floor in Lister Centre (3-5 students placed per wing): the RSC should aim to place 12 returning students on each floor.
•
Orientation Volunteers (OV) should be selected from the pool of returners and from the floor they have been assigned to whenever possible. If space exists on a floor (i.e. the floor has not reached the 15 returner maximum) the incoming FC may request that the returners be transferred to that floor to assume the OV role. o In such a case, the spaces made available from the departure of the OVs will be filled by the next group #2 person on the waiting list.
•
If/when a space becomes available, it will be offered to the next group #2 person on the waiting list. S/he will be given the choke to either: • •
Accept the room offer on another floor Dedine residency in Lister Centre
Applications After the Application Deadline Those who apply after the application deadline (and ore not port of group 3) will be placed at the bottom of the group #2 waiting-list pile in the order that they are received.
5eleclion Criteria • • •
Serves to educate students about types of behaviours that may inhibit their ability to return Serves as o good continuum guide to new staff to ivdge behaviours Provides a way to respond to concerns should they arise Positive and contributing role models:
Not positive or contributing role models
Formal Involvement
Has a formal position in Lister or the larger UofA community (e.g. LHSA exec or RS position)
No involvement
Informal Involvement
Hos a volunteer position in Lister, the Uof A, and/or munkipal communities (e.g. Floor senior)
No volunteer involvement
Participates in many tower events
floor
and/or
little to no participation
4 For Reference Only Page 77 01196
000561
was provided for the LHSA to consult their Joint Council before a final decision was made by the Residence Services Management Group on January 18, 2012. •
The first-year curriculum proposal was also circulated for feedback through established fulltime staff meetings and student staff meetings (recall that our student staff also participate on Joint Council as they are also representatives, and thus have been consulted through various forums).
•
The learning goals and outcomes are strongly grounded in the discourse pertaining to first year student success and Dare to Deliver 2011-2015. In addition, they are aligned with the student learning domains and are consistent with the philosophy of facilitating a positive transition for new students, which are key priorities in University Student Services (through the Assessment and New Student Experience working groups, respectively).
•
The elected/employed hybrid has caused significant challenges for the university on many occasions, including during the development and implementation of Quiet and Alcohol Free learning environments In Lister. Student feedback indicated the need for such communities and student staff should be involved in facilitating its implementation instead of advocating against it. This negatively affects the student experience for students-at-large in significant ways.
o
Consistent with mixed messages, during the Restorative Justice implementation the Floor Coordinators were asked by student associations to oppose the change, but at the same time were required as staff to support the change. Again, this negatively affects change processes and the overall student experience.
Regardless of how we proceed with process and consultation, there will be a significant negative outcry from the LHSA, RHA, and SU. The current model does not setup student staff for success. Not only are they aligned with two sometimes competing perspectives, but additional duties are not possible. For example, when new students move into residence in January, the Floor Coordinators are engulfed with student association programs and do not have time to reconnect individually with floor members (particularly ones who are experiencing academic difficulties — a priority for January), revisit community expectations, or welcome new students to the community (as desired in the firstyear curriculum).
o
Other units in University Student Services (e.g., Sexual Assault Centre, Student Success Centre, and Student Health Centre) have expressed concerns and frustrations in gaining cooperation from Floor Coordinators to communicate important information to students, which further illustrates the need for both additional resources in Lister and separating student association duties from University-expected duties.
A recent student staff satisfaction survey (December 2011) suggests that students staff desire such changes:
4 For Reference Only Page 183 of 196
000562
•
Returning Staff: Need to increase the number of returning staff on teams and establish them as important mentors for role learning and support, which is not possible in an elected system (historically, we do not see staff return to the Floor Coordinator role; the mentoring function lies with the position of Hall Vice President). Role Focus: Job expectations should be modified to incorporate greater focus on academic and personal growth constructs, in addition to focussing less on social activities.
•
Programming: Requirements are currently too vague and more structure and clarity is desired, in addition to training to understand purpose of role.
•
Staffing Numbers: A significant number shared that they are negatively affected by the current amount of work required in the job and that additional duties (particularly concerning the first-year experience) would require more resources.
•
Additional student staff comments from the survey: "1 think that there may need to be a slight focus shift. Right now social opportunities is the largest focus, so maybe detracting from that a bit" o
"We need more staff to support the amount of residents we have"
o
"If more work was added on for me I may not hove taken this job as I am already spread pretty thin for time
In addition, there is a strong correlation between staff overseeing communities 41-50 residents (which includes classic lister) and dissatisfaction with training (both learning and delivery), job demands and compensation, and perceiving a climate where residents are respectful. Floor capacity in classic Lister varies, but ranges from 42 to 46. If these changes are not done now, they will continue to serve as barriers to enhancing the learning environment for first-year students. KEY/MESSAGES First-Year learning Environment The co-curricular program proposed in residence significantly helps first-year students learn fundamental skills, attitudes, and values as they contribute to the advancement of knowledge and society •
The intentional first-year curriculum requires staff members who (a) have clear job roles, (b) can experience a balanced workload, and (c) are selected based on a specific skill-set.
5 For Reference Only Page 184 of 196
000563
o
Recall: Student staff members have indicated that we should focus more strongly on academic and personal growth, which is how the first-year curriculum is positioned.
Decreasing the numbers of returning students allows the University to provide greater numbers of first-year students with an important learning opportunity for their success: o
Further, an extended guarantee deadline for first-year students (to April 30, 2011) means that Residence Services may experience increased demand from first-year students (i.e., those that receive University admission up to April 30, 2011) and will need to find spaces for them. This presents an opportunity to have zero vacancies while presenting students with an important learning opportunity.
o
Having fewer returning students allows Residence Services to offer more single-rooms to first-year students, which are in demand. This will lead to greater satisfaction and will minimize mid-year disruptions for students who pursue transfers from double- to single-rooms.
•
Appropriately selecting key returning students who (a) serve as positive role-models and (b) support the curriculum will greatly contribute to first-year student success.
•
We have established ourselves as an industry leader in residence learning environments and this keeps us at the leading edge of programming for student success.
Staff Wellness •
Our student staff members have indicated that they are overwhelmed with current duties and need additional resources if additional duties are required. o
Recall: Student staff overseeing communities with 41-50 residents (which includes classic Lister), communicate significant dissatisfaction with training, job demands and compensation, and the ability to foster a respectful residence climate,
Process •
Significant consultation with students occurred (as demonstrated below) and the University made its final decision at the Residence Services Management Group meeting as per the MoU between Residence Services and the LHSA. BOTH Residence Services and the LHSA agree on what the student learning environment in lister should be (articulated in the first-year curriculum — see minutes)
•
BOTH Residence Services and the 1..HSA agree that staffing resources in Lister Centre need to change to realize the first-year curriculum (articulated in the first-year curriculum — see m in ut es), specifically, that the staff student ratio should be 1: 17 instead of the current 1:43 (approximately)
6 For Reference Only Page 185 01196
000564
ROLLOUT November 2011
Residence Services met with the RHA and introduced the concept of the curricularapproach to the residence learning environment and it was supported
D. Utgoff N. Buddel
November and December 2011
First-Year Curriculum Working Group meetings. Vision was established and meetings illustrating various agreements were noted.
N. Buddel
August 2011 to December 2011
The opportunity to enhance the first-year experience by decreasing the numbers of returning students was discussed at various meetings of the Lister Management Team (which includes three representative from the LHSA)
C. Fukushima B. Richardson
December 9, 2012
First-Year Curriculum sent to RHA president for comment and invitation for further one-on-one or RHA meeting discussions were presented.
N. Buddel B. Phillips
December 13, 2011
Final First-Year Curriculum Working Group meeting where staffing direction and future consultation processes were established (noting the decision will be made at the January 18 RSMG)
N. Buddel
December 14, 2011
RSMG reviewed the First-Year Curriculum and approved it in principle along with the consultation process
D. Utgoff N. Buddel
RSMG reviewed the proposed number of returning students in Lister and approved it in principle along with the consultation process December 15, 2011
Residence Life Leadership Team reviewed the First-Year Curriculum and approved it in principle along with the consultation process
N. Buddel
January 9, 2012
Curriculum plan and returner numbers were presented and discussed with the LHSA Executive and feedback was noted
C. Fukushima
January 9, 2012
Residence Coordinators shared the First-Year Curriculum and Staff Satisfaction Survey Results with teams for feedback
Lister Residence Coordinators
7 For Reference Only Page 186 of 196
000565
They also discussed the returner number issue and curriculum plan for feedback (i.e., notes for setting them up for success) January 13, 2012
First-Year Curriculum was brought to the Lister Management Team for discussion and feedback: noting RSMG decision on January 18, 2012 (as agreed to during the First-Year Curriculum Working Group conversations)
C. Fukushima
The number of returning students in Lister was brought back to the Lister Management Team for further discussion, noting RSMG decision on January 18, 2012 lliSA President
January 15, 2012
First-Year Curriculum and returner numbers brought to the Joint Council for discussion and feedback.
January 18, 2012
All feedback was noted and brought to the RSMG D. Utgoff C. Fukushima for a final decision. LHSA President was invited to RSMG to present the viewpoint of the association.
January 18, 2012
LHSA executive and staff meetings to discuss changes and implementation timeline
February 1, 2012
Staff applications become available
February 17, 2012
Staff applications are due
March 2012
Staff are selected and Floor Coordinator elections begin
Lister Teams
QUESTIONS AND ANSWERS
8 For Reference Only Page 187 of 196
000566
Appendices C1-C2
CONFIDENTIAL DRAFT FOR DISCUSSION ONLY
For Reference Only Page 188 of 196
000567
000569
This document is an appendix to its parent document. Questions regarding this document should be addressed to the Office of Administrative Responsibility .
Risk Management Policy (Appendix A) Institutional Risk Tolerance Statement Office of Administrative Responsibility: Risk Management Services Approver. Board Audit Committee OVERVIEW The University acknowledges that there is an element of risk in any decision or activity and encourages risk taking when the risk is appropriately managed, This Statement, which is to be applied at the institutional level, explains a critical component of the University's risk management framework by attempting to quantify the level of risk the University is willing to tolerate across the following vital areas: •
Reputation
•
Infrastructure (financial and physical)
•
Education/Research
•
Human Resources
•
Safety/Security
QUANTIFYING THE LEVEL OF RISK In the University's risk framework the level of risk is quantified by combining the likelihood of a negative event or condition occurring and the consequence of that event or condition. Assisted by the tables below, the decision maker estimates likelihood on a scale from "rare to 'almost certain,* and consequence on a scale from 'negligible to -high,* then determines the overall level of risk by placing them in the matrix that follows
Likelihood of Event or Condition Occurring Category
Qualitative interpretation
Rare
Has not occurred at any university in the last 10 years
Unlikely
Has not occurred at a Canadian university within the last 10 years or any university within the last 5 years
Moderate
Similar events have occurred at Canadian Universities at a rate of at least once every 10 years or any university with a rate of at least once every 5 years,
Likely
Similar events have occurred at the University of Alberta at a rate of at least once every 10 years or at Canadian Universities at a rate of at least once every 5 years or any university with a rate of at least once every 2 years.
Almost Certain Similar events have occurred at the University of Alberta at a
For Reference Only Page 191 of 196
000570
rate of at least once every 5 years or at Canadian Universities at a rate of at least once every 2 years or any university with a rate of at least one (or more) events every year
Consequence of Event or Cond ion Occurring 1. Reputation Category
Qualitative interpretation
Negligible
Brief negative attention in local news/social media
Minor
Negative attention in local news/social media for up to 1 week
Moderate
•
Negative attention in national news/social media for less than one week, or
•
Negative attention in local news/social media for 1 to 2 weeks, or
•
Negative reaction among surrounding communities for less than 2 weeks,
•
Negative attention in international news/social media for less than 1 week, or
•
Negative attention in national news/social media for 1 to 2 weeks, or
•
Negative attention in local news/social media for more than 2 weeks, or
•
Sustained negative reaction among surrounding communities.
a
Intense negative attention in international news/social media for more than 1 week, or
•
Intense negative attention in national news/social media for more than 2 weeks.
Major
High
2. Infrastructure (financial or physical) Category
Qualitative interpretation
Negligible
A loss of less than $250,000
Minor
A loss of between $250,000 and $1,000,000
Moderate
A loss of between $1,000,000 and $2,000,000.
Major
A loss between $2,000,000 and $5,000,000.
High
A loss greater than $5,000,000
3. Education / Research Category
Qualitative Interpretation
Negligible
Unable to provide education or perform research for a small
For Reference Only Page 192 of 196
000571
number of classes or researchers for a period of less than one month. Minor
Unable to provide education or perform research for a small number of classes or researchers for a period between 1 month and 4 months.
Moderate
Inability of a substantial portion of an entire department to provide education or perform research for a period of less than one month or activities that could result in the inability to provide education or perform research for a small number of classes or researchers for a period of more than 4 months.
Major
Inability for the substantial portion of an entire department to provide education or perform research for a period between one and 4 months.
High
Inability for the substantial portion of an entire department to provide education or perform research for more than a 4 month period.
4. Human Resources Category
Qualitative interpretation
Negligible
Loss of competitiveness such that the University's ability to attract and retain suitable academic and support staff is marginally below that of similar organizations.
Minor
Loss of competitiveness such that the University's ability to attract and retain suitable academic and support staff is noticeably below that of similar organizations
Moderate
Loss of competitiveness such that the University's ability to attract and retain suitable academic and support staff is significantly below that of similar organizations â&#x20AC;&#x201D; such that there are vacancies in various departments across the University.
Major
Loss of competitiveness such that the University's ability to attract and retain suitable academic and support staff is significantly below that of similar organizations â&#x20AC;&#x201D; such that entire departments or units are unable to meet their obligations
High
Loss of competitiveness such that the University's ability to attract and retain suitable academic and support staff renders the University unable to operate and carry cut its mission.
For Reference Only Rage 193 of 196
000572
The Matrix The risk level is evident when the risk is placed in the appropriate cell in the matrix below. If a risk falls into several categories, it is always placed in the category with the highest risk level.
For example, if an activity could result in a major reputation impact and a moderate financial!
CONSEQUENCE
physical Infrastructure impact, it should be considered a major impact.
High
Level3
Major
Level 2
Level 3
Level 3
Moderate
Level 2
Level 2
Level 2
Level 3
Level 3
Level 2
Level 2
Level 3 ... ....._
Minor Negligible
Es
Level 2 Unlikely
Moderate
Likely
Almost Certain
LIKELIHOOD
Treating the Risk Level 4 The University will not accept a risk at level four unless fully reviewed and approved by the President's Executive Committee - Operational. For all other risks at level four, Risk treatment actions must be established immediately such that the residual risk is at 3 or below. Level 3 The University will accept a risk at level three as Icing as it is reduced to a lower level of risk in the midterm through reasonable and practicable risk treatments. Level 2
The University will accept the risk at level 2 as long as it is reduced to a lower level of risk in the long term using low resource options. The risk should be analyzed to determine whether it is being 'over managed,' where the control strategies could be relaxed in order to redeploy resources.
Level 1 A low risk that requires no additional risk treatment The risk should be analyzed to determine whether it is being 'over managed' and that control strategies can be relaxed in order to redeploy resources.
Although this Statement primarily examines the potential negative consequences of risk, it is also recognized that uncertainty can lead to positive outcomes for the University All members of the University community are encouraged to assume risk in a managed way when it enables them to pursue opportunities that can have a positive impact on achieving the University's objectives. It is also important to acknowledge that there can be overall negative consequences as a result of failing to pursue an opportunity in order to avoid risk that the University could tolerate.
For Reference Only Page 195 of 196
000574
Note: It is assumed that regulatory requirements and any requirements in the relevant Collective Agreements will be met and are not risk assessed.
DEFINITIONS Any definitions listed in the following table apply to this document only with no implied or intended institution-wide use. IA Tool
Consequence Likelihood Risk Tolerance
The outcome of an event affecting objectives
[ The chance of something happening The organization's or stakeholder's readiness to bear the risk after risk treatment in order to achieve its objectives NOTE: Risk tolerance can be influenced by legal or regulatory requirements.
Risk Treatment
Process to modify risk. Risk treatment can involve: Avoiding the risk by deciding not to start or continue with the activity that gives rise to the risk - Removing the risk source Changing the likelihood Changing the consequences Sharing the risk with another party or parties Retaining the risk by informed decision
-
-
Residual Risk
Risk remaining after risk treatment.
RELATED LINKS Should a link fail, please contact us000l
lberta.Oe. IA JCLM
Do not delete RELATED LINKS heading or above message, A lirik to the parent Policy and a WA of all of its Procedures and Appendices WS be generated below automatically at publication,
Further RELATED LINKS are not recommended for APPENDIX documents.
For Reference Only Page 196 of 196
000575