The Crypt School
Exam Handbook Summer 2022
Contents Introduction…………………………………………………………………………….. Instructions for a Fire Alarm During an Exam……………………………………… Before Exams…………………………………………………………………………. Exam Regulations…………………………………………………………………….. Your Data………………………………………………………………………………. Statements of Entry…………………………………………………………………… Exam Timetables……………………………………………………………………… Contingency Day……………………………………………………………………… Clashes…………………………………………………………………………………. Overnight Supervision………………………………………………………………… During Exams………………………………………………………………………… Exam Timings………………………………………………………………………….. Late Arrival at an Exam………………………………………………………………. Illness on the Day of an Exam……………………………………………………….. Exam Rooms and Seating…………………………………………………………… How you are Identified………………………………………………………………... Exam Equipment……………………………………………………………………… Prohibited Items……………………………………………………………………….. Food and Drink………………………………………………………………………… Invigilators……………………………………………………………………………… The Exam Room………………………………………………………………………. The Exam Paper………………………………………………………………………. Behaviour………………………………………………………………………………. Special Consideration………………………………………………………………… After Exams……………………………………………………………………………. Exam Results Information……………………………………………………………. Statement of Results………………………………………………………………….. Post Results Services………………………………………………………………… August Exam Office Opening Hours………………………………………………… Retention of Work……………………………………………………………………... Certificates…………………………………………………………………………….. Appendices……………………………………………………………………………. Appendix 1 No mobile phones poster……………………………………………… Appendix 2 Warning to candidates………………………………………………….. Appendix 3 Information for candidates: on screen tests………………………….. Appendix 4 Information for candidates: written examinations……………………. Appendix 5 Information for candidates: non-examination assessments………… Appendix 6 Information for candidates: coursework assessments………………. Appendix 7 JCQ table of offences…………………………………………………... Appendix 8 Information for candidates: using social media……………………….
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Introduction It is the aim of the school to ensure the exam experience is as successful as possible for all students. This booklet provides regulations, advice and guidance for students and their parents/ guardians. Please read the booklet carefully and discuss it with your parents/ guardians so that you know the regulations and, in the event of any problems occurring, that you know the procedures to follow. The exam boards (also referred to as awarding bodies) set down strict criteria which must be followed for the conduct of examinations and the school is required to follow them precisely. You should therefore pay attention to the regulations that are printed at the back of the booklet (see Appendices). If you or your parents/guardians have any queries or need help or advice at any time before, during or after the examinations, please contact:Exams Manager Mrs Hazel Wasley
hwasley@crypt.gloucs.sch.uk
Exams Assistant Mrs Shalene Pearce
spearce@crypt.gloucs.sch.uk
Exams Administrator Mrs Louise Coughlin
lcoughlin@crypt.gloucs.sch.uk
School telephone number 01452 530291
Should the fire alarm sound during an exam these instructions must be followed in COMPLETE SILENCE. Remain calm and await instructions from the invigilators. You will be told to stop writing and close your question/answer papers. The time will be recorded. When asked to do so you must leave the room in silence. Leave all equipment in the exam room. You will be taken to the designated assembly area where you will be kept separate from the rest of the school. YOU MUST REMAIN SILENT AND NOT COMMUNICATE with anyone as you are still under exam conditions. When you return to the exam room do not start writing until the invigilator tells you to do so. Any time lost will be noted and added to the end of the exam to ensure you get the full time allowed for that exam. YOU MUST FOLLOW ALL INSTRUCTIONS GIVEN BY THE INVIGILATORS 3
Exam Regulations The Joint Council for Qualifications (JCQ) lay out regulations for examinations. You should read and make sure you understand all the JCQ notices. They were emailed to you at the start of the academic year, they are available on the school website and copies are included in the appendices of this booklet. Candidates who break these regulations will be reported to the exam board. The outcome of a breach in regulations may result in disqualification from a paper, subject or exam board. If you do not understand any of the rules please speak with exams office staff who will explain them to you. All exam policies, including internal appeals (how you can appeal a non examined assessment mark awarded in school), can be found on the exam’s page of the school website. Your Data JCQ publish a privacy notice “Information about you and how we use it” You will find this document on the school website. Each awarding body has a full privacy notice: AQA https://www.aqa.org.uk/about-us/privacy-notice OCR https://www.ocr.org.uk/about/our-policies/website-policies/privacy-policy/ Pearson https://qualifications.pearson.com/en/about-us/qualification-brands/gdpr.html WJEC https://www.eduqas.co.uk/home/data-protection/ Statements of entry All candidates receive a statement of entry indicating the subjects they are being entered for and, where applicable, the levels of entry. Some subjects only have one tier of entry; some have foundation or higher tiers. Please check that these are correct. If there are any discrepancies, please let the exams office know so it can be checked. You must check everything on the statement of entry very carefully. Check that all personal details (date of birth, spelling of names and legal name) are accurate as these will appear on certificates. The exam boards will charge a fee to amend any details printed on certificates, this can cost up to £50 per certificate awarded.
Exam Timetables A copy of the school’s exam timetables for Summer 2022 is available on the school’s website https://www.cryptschool.org/academic-life/examinations . You will receive an individual timetable detailing the exams that you have been entered for with details of the date, time and duration of every exam. Check it carefully. It is advisable to take a photo of your timetable on your mobile phone. With this printed timetable you will also receive printed copies of the following JCQ documents: 4
‘Information for Candidates – written exams 2021-2022’, Information for Candidates – Social Media’, ‘Unauthorised items poster’ and ‘Warning to candidates poster’ – please make sure that you read these and take note of what is said on them. If you think that there may be an error on your timetable, please visit the exams office immediately. Make sure that you know exactly when your exams are - especially whether they are morning or afternoon. Contingency Day A contingency day of Wednesday 29th June 2022 has been set for examinations. Students should remain available up to and including this day in case an exam board needs to invoke its contingency plan. The designation of a ‘contingency day’ within the exam timetable is in the event of national or local disruption to exams. If you are not available during this period for an acceptable reason you will be awarded zero marks for any papers that you miss. Clashes Some candidates may have a clash of exams, where two or more subjects are timetabled at the same time. The school will make special provisions for these candidates. Clashes will be resolved, and you will receive a letter with your timetable explaining the order you will take exams in and how and when you will be supervised. You will not be able to use the school canteen during a supervised break so should bring all of your own refreshments. You will have to hand your bags and revision materials into the exams office before your first exam. You will be supervised by an invigilator at all times. If you think there is a clash on your timetable that has not been resolved, please tell the exams office immediately. If a clash of exams totals three hours or less, we cannot give students any longer than a 20 minute supervised break which must be in the exam room. Students are not permitted to revise. If a clash of exams totals more than three hours we are permitted to move an exam to a later or earlier session. Students can revise in their supervised break. We are not permitted to move any A or AS level maths exams to an a.m. session. Overnight Supervision Overnight supervision arrangements must only be applied in rare and exceptional circumstances and as a last resort. When candidates are entered for multiple examinations (three or more) which are timetabled for the same day and the total duration is: a) more than six hours for GCE examinations (AS, A2, A-level), including extra time and/or supervised rest breaks; or b) more than five and a half hours for GCSE examinations, including extra time and/or supervised rest breaks; Candidates may be allowed to take an examination the following morning, including Saturdays. Candidates are not allowed to take examinations on an earlier day than that scheduled on the timetable. The head of centre will decide if these arrangements are appropriate.
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Exam timings Be outside your exam room at least 15 minutes before the start of the exam. Morning exams start promptly at 9.00am Afternoon exams start promptly at 1.00pm or 1.30pm You are responsible for checking your timetable and arriving at school in good time. Ensure you allow enough time to get to school so that if you are delayed for any reason - e.g. missed bus, heavy traffic etc - you will still arrive in time. Late arrival at an exam If you are going to be late for your exam you must phone the school and explain why and how long you think you will be. Make sure you leave contact details so the exams staff can call you to discuss the best plan. If you are very late for an exam the exam board will need to be informed and they may refuse to mark your paper. When you do arrive, sign in at reception and they will inform the exams office. You should go straight to your exam room and wait outside until exams staff arrive. They will read the regulations to you outside of the room, take your phone and valuables from you and then escort you to your seat. Please make sure that your contact numbers are up to date on school records before exams start as we will phone all contacts if you do not arrive for your exam. Illness on the day of an exam If you are so unwell on the day of the exam that you cannot attend, telephone the school and ask to speak with the exams office. In certain circumstances the school may be able to apply for special consideration for absence from an exam. It is essential that medical or other appropriate evidence is obtained by the candidate or parent and sent to the exams office without delay. MISSED EXAMS CANNOT BE TAKEN AT A LATER DATE OR TIME. If you are unwell during the exam inform the invigilator at the time. Where appropriate, the school will apply for special consideration - so you may be asked to complete a medical form or provide a copy of the prescription for medication you are taking.
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Exam rooms and seating The location of exam rooms is displayed on the exam board in the Crush Hall. You should check this when you arrive in school. You will be sat by subject in candidate number order in a snake pattern. Students with laptops or extra time will generally be sat at the front of the hall or front or back of rooms 24 and 25. Students are not permitted to sit in a separate room unless there is a specific history of need. If the request is due to a medical condition evidence will be required from a qualified professional who is not a GP. How you are identified All candidates are required to wear full school uniform for exams. Hair must be tied back. The candidate card placed on your desk must not be moved, damaged or defaced. This must always be displayed. Candidate photo booklets are kept in exam rooms. Sixth Form students are required to bring their school photo identification to every exam. Exam equipment You should bring all the required equipment to each exam. Several black biros or pens | pencils | rubbers | sharpener | maths set as required | calculator (without case or lid) where permitted Your pencil case must be clear and have no writing on. Maths sets should be in clear boxes or removed from their original box and the contents placed in your clear pencil case. Where the use of a calculator is allowed you are responsible for making sure that your calculator meets the exam boards regulations as below. Should you use a calculator that has an exam mode function you will need to demonstrate it in exams mode and the time lapsed to the invigilators before the exam starts. If you cannot demonstrate this you will not be able to use the calculator.
You may bring highlighters to use in the question paper but you must not use highlighters in your answers. If you have forgotten any equipment or it breaks whilst in the exam room raise your hand and an invigilator will provide what you need. You must never borrow exam equipment from another candidate once you are in the exam room. 7
Prohibited Items These items must not be brought into the exam room (see Appendix 1) mobile phones | watches | iPods I headphones I earphones I electrical devices | web enabled sources of information | glasses cases | calculator lids | textbooks | notes of any kind You should have no writing on you. Writing on your hands, arms etc is classed as notes. In 2019 there was a rise of 7% in students found with mobile phones. Those students, as a minimum sanction, received zero marks for that paper. DO NOT WASTE YOUR HARD WORK BECAUSE OF A PHONE Mobile phones, earphones, watches and other valuables should be handed in to the invigilators prior to the exam in exchange for a numbered token. They will be secured and returned to you at the end of the exam after we have dealt with your answer papers. Alternatively, you may leave these items in your bag outside the exam room, but this is done entirely at your own risk. Food and Drink Only water in a see-through bottle or container with labels removed and no writing on may be brought into the exam room. A sports cap is preferred and the bottle should be placed on the floor. Food is not allowed unless there is a specific need and arrangements have been made with the exams office staff. If you require medication to be available during the exam see the exams office staff beforehand. Invigilators Invigilators are in the exam room to supervise the conduct of the examination. They will distribute and collect the exam papers, give out instructions relating to the exam, hand out extra writing paper or equipment if required and deal with any problems that occur during the examination, for example: if a candidate is feeling unwell. If you need to attract the attention of an invigilator raise your hand clearly. The exam room (see Appendix 1,2,3 and 4) You will remain outside the exam room until you are invited in by the invigilators. You must enter the exam room in silence, as from the moment you enter you are under exam conditions. You must go straight to your seat and must not communicate with any other candidates in any way. If you have access arrangements such as a laptop or extra time and these are not provided please tell an invigilator immediately. Remember that you must always follow the instructions of the invigilators in the exam room. You must not borrow equipment from another candidate. This will be treated as communicating. You may go to the toilet during an exam but the time lost will not be added to the exam finish time. Once inside the room JCQ exam regulations apply and you MUST be silent. You must not talk or communicate nonverbally with other students until the exam has ended and you have left the exam room. After papers have been collected in you should remain seated in silence until you are dismissed by the invigilators. When outside the exam room remember to show consideration for other candidates who may still be working. 8
The exam paper (see Appendix 1,2,3 and 4) Do not write anything on the paper until you are told to do so by the invigilator. Check you have the correct question paper – check the subject, paper name and tier of paper. Listen carefully to the instructions and notices read out by the invigilators – there may be amendments to the exam paper that you need to know about. Please write your answers in black ink. Remember you must not use correcting fluid/ pens, gel pens or erasable pens. Read all questions carefully and number your answers clearly. If you finish early use the remaining time to recheck your answers, spelling, punctuation, grammar etc. Cross out any rough work you do not want to be marked with a single line. Remember to complete your name, candidate number and centre number on all additional answer sheets used and insert them into the front of the answer book. Question papers, answer booklets and additional paper must not be removed from the exam room. Behaviour The exams office must report every incident that breaches JCQ rules to the exam boards. Penalties from the exam boards can range from a warning to being barred from taking any exams for a set period of time. Please see appendix 7 for some of the sanctions exam boards will award. You should understand that if you are found with a mobile phone in an exam you will receive zero marks for that paper. Should a report need to be made to the exam board you will be given the opportunity to make a statement. Your parents/guardians will be informed. Students must behave in a respectful manner towards all invigilators and follow their instructions. Special Consideration In certain circumstances the school can apply for special consideration for students who are disadvantaged at the time of an exam or assessment. You may be ill or have a family member who is very ill, suffered a bereavement or have significant difficulties at home. Although the school may apply for special consideration on your behalf the exam boards will decide if it is awarded. Awards range from 0%, where boards recognise there is a disadvantage but not enough to merit a percentage increase to 5% in the most severe cases. Where special consideration is awarded the school is not told the percentage awarded. Special consideration is not awarded for long term conditions and we cannot apply if you have not been fully prepared or completed the course. If you think you may qualify please speak with your tutor or head of year or the exams officer. Your parent or guardian can also contact school. Please do this as soon as possible so we can comply with JCQ deadlines. You may be required to provide evidence to support the application. You may be asked to provide copies of prescriptions, hospital appointments or referrals etc.
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Exam Results Information A Level Results Day Thursday 18th August 2022 Year 13 results available - JCQ have not yet confirmed the time when results may be released to candidates – we will update this when we have the information GCSE Results Day Thursday 25th August 2022 Year 11 results available - JCQ have not yet confirmed the time when results may be released to candidates – we will update this when we have the information Year 10 and 9 results available - as above - we will update this when we have the information Any results not collected on results day will be posted to your home address as held on Cloud School. If you are unable to attend and wish someone else to collect your results please visit the exams office for a Results Permission Form. This must be completed and returned to the exams office by Friday 10th June. The person collecting your results must bring a form of their photo ID with them. Without this ID they will not be given your results. This also applies to family members. Results will not be emailed Statement of results Your statement will provide your provisional grades and will be needed to enrol in sixth form or college. Where exam boards make marks available on their candidate results slips these will also be provided to candidates. Not all exam boards provide this service. If you find there are no marks displayed, please speak with your subject teacher or exams office staff who will be able to provide them. They will also be able to provide a breakdown of your marks by paper. Subject grade boundaries will be displayed in the hall. Post Results Services Hopefully you will be pleased with your results but some of you may find it necessary to request a review of your result. You should discuss your results with the relevant member of staff. There are several options Service 1 Clerical re-check which checks the recording, totalling and that all parts of the script have been marked (completion 10 days). Service 2 Review of marking which is a review of the original marking to ensure that the agreed mark scheme has been applied correctly. Also includes service 1 (completion 20 days). For A level and some GCSEs a priority service 2 can be requested. It is the same as a service 2 but completed within 15 days. This should be used where your university or college place is dependent 10
on the result. You MUST inform the university/college that you are waiting for a review of a result. They may be able to hold your place pending the result but only if YOU tell them. Exam boards charge for these services and you will need to pay at the time you make a request. We hope to have arrangements in place by results days for payments to be made online. You should note that results can go down, up or stay the same. Once you have requested a review it cannot be cancelled. Details of all fees and services will be available on the school website once exam boards have published their results guides for the summer. They will also be available in school on results day along with the application form for all post result services including access to scripts. All applications must be received by the school published deadline. Applications will only be submitted where the exams office has received the fee and signed consent from the candidate. If the review results in an upward change of overall grade you will receive a refund. Exam office staff will be available to process requests for post results services on results days. August Exam Office Opening Hours 18th August – 8.00 a.m. – 2.00 p.m. 19th August – 9.00 a.m. – 12 midday 25th August – 8.00 a.m. – 2.00 p.m 26th August – 9.00 a.m. – 12 midday Retention of Work Centres are required to retain candidates’ marked coursework, under secure conditions, whether it was part of the moderation sample or not, until all possibility of a review of moderation has passed. If no request for collection of work has been submitted to the relevant department, the disposal of all coursework will start in October. If you do not request your work, it will be securely destroyed. Certificates Certificates are issued to the school after all the reviews of marking have been completed. GCSE certificates are given to students still at the school in November/ December. Former sixth form students are invited to return to school towards the end of December to collect their A level certificates. The date will be publicised on Twitter and the school Facebook page. To arrange collecting your certificates at any other time email lcoughlin@crypt.gloucs.sch.uk giving two working days’ notice. Please include your full name, date of birth and a contact telephone number. Certificates will then be available to collect from reception during school hours (8.35am – 3.30pm). Please bring current photo ID. A friend or relative can collect certificates on your behalf but the school will need signed permission from you authorising the collection. An email sent from your personal university/ college or work email address is also acceptable. The person collecting your certificates must show some of their current photo ID. Certificates are expensive and take time to replace. Once you have collected them store them securely. The school is legally only required to keep certificates for one year after which they can be securely destroyed. We keep certificates for 7 years. If you have lost or not collected your certificates in time you should contact the exam boards for replacements. They may ask you for the school’s centre number which is 57117. 11
APPENDICES - JCQ DOCUMENTATION APPENDIX1
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APPENDIX 2
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APPENDIX 3
A. Regulations – Make sure you understand the rules 1. 2. 3. 4. 5.
6. 7. 8. 9.
Be on time for your on-screen test(s). If you are late, your work might not be accepted. Do not become involved in any unfair or dishonest practice during the on-screen test. If you try to cheat, or break the rules in any way, you could be disqualified from all your subjects. Only take into the exam room the materials and equipment which are allowed. You must not take into the exam room: (a) notes; (b) an iPod, a mobile phone, a MP3/4 player or similar device, or a watch. Unless you are told otherwise, you must not have access to: (c) the internet, email, data stored on the hard drive, or portable storage media such as floppy disks, CDs and memory sticks; (d) pre-prepared templates. Remember: possession of unauthorised material is breaking the rules, even if you do not intend to use it, and you will be subject to penalty and possible disqualification. If you have a watch, the invigilator will ask you to hand it to them. Do not talk to or try to communicate with or disturb other candidates once the on-screen test has started. If you leave the exam room unaccompanied by an invigilator before the on-screen test has finished, you will not be allowed to return. Do not borrow anything from another candidate during the on-screen test.
B. Information – Make sure you attend your on-screen test and bring what you need 1. 2. 3. 4.
Know the date and time of your on-screen test(s). Arrive at least ten minutes before the start of your on-screen test. If you arrive late for an on-screen test, report to the invigilator running the test. If you arrive more than one hour after the published starting time for the on-screen test, you may not be allowed to take it. Your centre will inform you of any equipment which you may need for the on-screen test.
C. Calculators, dictionaries and computer spell-checkers 1. 2.
3.
You may use a calculator unless you are told otherwise. If you use a calculator: (a) make sure it works properly; check that the batteries are working properly; (b) clear anything stored in it; (c) remove any parts such as cases, lids or covers which have printed instructions or formulae; (d) do not bring into the examination room any operating instructions or prepared programs. Do not use a dictionary or computer spell checker unless you are told otherwise.
D. Instructions during the on-screen test 1. 2.
3.
Always listen to the invigilator. Always follow their instructions. Tell the invigilator at once if: (a) you have been entered for the wrong on-screen test; (b) the on-screen test is in another candidate’s name; (c) you experience system delays or any other IT irregularities. You may be given a question paper or the instructions may be on screen. In either case, read carefully and follow the instructions.
E. Advice and assistance 1. 2.
3.
If on the day of the on-screen test you feel that your work may be affected by ill health or any other reason, tell the invigilator. Put up your hand during the on-screen test if: (a) you have a problem with your computer and are in doubt about what you should do; (b) you do not feel well. You must not ask for, and will not be given, any explanation of the questions.
F. At the end of the on-screen test 1. 2. 3. 4.
Ensure that the software closes at the end of the on-screen test. If you are required to print off work outside the time allowed for the on-screen test, ensure that you collect your own work. You must not share your work with other candidates. Make sure that another candidate does not collect your printout(s). Do not leave the exam room until told to do so by the invigilator. Do not take from the exam room any stationery. This includes rough work, printouts or any other materials provided for the onscreen test.
©JCQ 2021 – Effective from 1 September 2021
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3. This document has been written to help you. Read it carefully and follow the instructions. If there is anything you do not understand, especially which calculator you may use, ask your teacher.
D. Instructions during the exam 1. 2.
A. Regulations – Make sure you understand the rules 1. 2. 3.
Be on time for all your exams. If you are late, your work might not be accepted. Do not become involved in any unfair or dishonest practice during the exam. If you try to cheat, or break the rules in any way, you could be disqualified from all your subjects. 4. You must not take into the exam room: (a) notes; (b) an iPod, a mobile phone, a MP3/4 player or similar device, or a watch. Any pencil cases taken into the exam room must be see-through. Remember: possession of unauthorised material is breaking the rules, even if you do not intend to use it, and you will be subject to penalty and possible disqualification. 5. If you have a watch, the invigilator will ask you to hand it to them. 6. Do not use correcting pens, fluid or tape, erasable pens, highlighters or gel pens in your answers. 7. Do not talk to or try to communicate with or disturb other candidates once the exam has started. 8. You must not write inappropriate, obscene or offensive material. 9. If you leave the exam room unaccompanied by an invigilator before the exam has finished, you will not be allowed to return. 10. Do not borrow anything from another candidate during the exam. B. Information – Make sure you attend your exams and bring what you need 1. 2. 3. 4.
Know the dates and times of all your exams. Arrive at least ten minutes before the start of each exam. If you arrive late for an exam, report to the invigilator running the exam. If you arrive more than one hour after the published starting time for the exam, you may not be allowed to take it. You must write clearly and in black ink. Coloured pencils or inks may only be used for diagrams, maps, charts, etc unless the instructions printed on the front of the question paper state otherwise.
C. Calculators, dictionaries and computer spell-checkers 1. 2.
You may use a calculator unless you are told otherwise. If you use a calculator: (a) make sure it works properly; check that the batteries are working properly; (b) clear anything stored in it; (c) remove any parts such as cases, lids or covers which have printed instructions or
formulae; (d) do not bring into the examination room any operating instructions or prepared programs. Do not use a dictionary or computer spell checker unless you are told otherwise.
3. 4. 5. 6.
Always listen to the invigilator. Always follow their instructions. Tell the invigilator at once if: (a) you think you have not been given the right question paper or all of the materials listed on the front of the paper; (b) the question paper is incomplete or badly printed. Read carefully and follow the instructions printed on the question paper and/or on the answer booklet. Do not start writing anything until the invigilator tells you to fill in all the details required on the front of the question paper and/ or the answer booklet before you start the exam. Remember to write your answers within the designated sections of the answer booklet. Do your rough work on the proper exam stationery. Cross it through and hand it in with your answers. Make sure you add your candidate details to any additional answer sheets that you use, including those used for rough work.
E. Advice and assistance 1. 2.
3.
If on the day of the exam you feel that your work may be affected by ill health or any other reason, tell the invigilator. Put up your hand during the exam if: (a) you have a problem and are in doubt about what you should do; (b) you do not feel well: (c) you need more paper. You must not ask for, and will not be given, any explanation of the questions.
F. At the end of the exam 1.
2.
If you have used more than one answer booklet and/or any supplementary answer sheets, place them in the correct order. Place any loose additional answer sheets inside your answer booklet. Make sure you add your candidate details to any additional answer sheets that you use. Do not leave the exam room until told to do so by the invigilator.
3.
Do not take from the exam room any stationery. This includes the question paper, answer booklets used or unused, rough work or any other materials provided for the exam. ©JCQ 2021 – Effective from 1 September 2021
APPENDIX 5
Do not be tempted to use pre-prepared online solutions – this is cheating. Electronic tools used by awarding bodies can detect this sort of copying. You must not write inappropriate, offensive or obscene material.
Research and using references In some subjects you will have an opportunity to do some independent research into a topic. This document tells you about some things that you must and must not do when you are completing your work.
The research you do may involve looking for information in published sources such as textbooks, encyclopaedias, journals, TV, radio and on the internet.
When you submit your work for marking, the awarding body will normally require you to sign an authentication statement confirming that you have read and followed the regulations.
Using information from published sources (including the internet) as the basis for your assignment is a good way to demonstrate your knowledge and understanding of a subject. You must take care how you use this material though – you cannot copy it and claim it as your own work.
If there is anything that you do not understand, you must ask your teacher.
Preparing your work — good practice If you receive help and guidance from someone other than your teacher, you must tell your teacher who will then record the nature of the assistance given to you. If you worked as part of a group on an assignment, for example undertaking field research, you must each write up your own account of the assignment. Even if the data you have is the same, you must describe in your own words how that data was obtained and you must independently draw your own conclusions from the data. You must meet the deadlines that your teacher gives you. Remember – your teachers are there to guide you. Although they cannot give you direct assistance, they can help you to sort out any problems before it is too late. Take care of your work and keep it safe. Do not leave it lying around where your classmates can find it or share it with anyone, including posting it on social media. You must always keep your work secure and confidential whilst you are preparing it; do not share it with your classmates. If it is stored on the computer network, keep your password secure. Collect all copies from the printer and destroy those you do not need.
The regulations state that: ‘the work which you submit for assessment must be your own’; ‘you must not copy from someone else or allow another candidate to copy from you’. When producing a piece of work, if you use the same wording as a published source, you must place quotation marks around the passage and state where it came from. This is called ‘referencing’. You must make sure that you give detailed references for everything in your work which is not in your own words. A reference from a printed book or journal should show the name of the author, the year of publication and the page number, for example: Morrison, 2000, p29. For material taken from the internet, your reference should show the date when the material was downloaded and must show the precise web page, not the search engine used to locate it. This can be copied from the address line. For example: http://news.bbc.co.uk/ onthisday/hi/dates/stories/october/28/newsid_2621000/2621915.stm, downloaded 5 February 2022. You may be required to include a bibliography at the end of your piece of written work. Your teacher will tell you whether a bibliography is necessary. Where
required, your bibliography must list the full details of publications you have used in your research, even where these are not directly referred to, for example: Curran, J. Mass Media and Society (Hodder Arnold, 2005).
©JCQ 2021 – Effective from 1 September 2021
If you copy the words or ideas of others and do not show your sources in references and a bibliography, this will be considered as cheating.
Plagiarism Plagiarism involves taking someone else’s words, thoughts or ideas and trying to pass them off as your own. It is a form of cheating which is taken very seriously. Don’t think you won’t be caught; there are many ways to detect plagiarism. – Markers can spot changes in the style of writing and use of language. – Markers are highly experienced subject specialists who are very familiar with work on the topic concerned — they may have read the source you are using, or even marked the work you have copied from! – Internet search engines and specialised computer software can be used to match phrases or pieces of text with original sources and to detect changes in the grammar and style of writing or punctuation.
Penalties for breaking the regulations If it is discovered that you have broken the regulations, one of the following penalties will be applied: – the piece of work will be awarded zero marks; – you will be disqualified from that component for the examination series in question; – you will be disqualified from the whole subject for that examination series; – you will be disqualified from all subjects and barred from entering again for a period of time. The awarding body will decide which penalty is appropriate. REMEMBER – IT’S YOUR QUALIFICATION SO IT NEEDS TO BE YOUR OWN WORK 17
everything in your work which is not in your own words. A reference from a printed book or journal should show the name of the author, the year of publication and the page number, for example: (Morrison, 2000, p29).
APPENDIX 6
For material taken from the internet, your reference should show the date when the material was downloaded and must show the precise web page, not the search engine used to locate it. This can be copied from the address line. For example: http://news.bbc.co.uk/ onthisday/hi/dates/stories/october/28/newsid_2621000/2621915.stm, downloaded 5 February 2022.
This document tells you about some things that you must and must not do when you are completing coursework.
You may be required to produce a bibliography at the end of your work. This must list the full details of publications you have used in your research, even where these are not directly referred to, for example: Curran, J. Mass Media and Society (Hodder Arnold, 2005).
When you submit any coursework for marking, you will be asked to sign an authentication statement confirming that you have read and followed these regulations. If there is anything that you do not understand, you must ask your teacher.
If you copy the words or ideas of others and do not show your sources in references and a bibliography, this will be considered as cheating
Coursework provides you with an opportunity to do some independent research into a topic. The research you do will involve looking for information in published sources such as textbooks, encyclopaedias, journals, TV, radio and on the internet.
Preparing your coursework — good practice
Using information from published sources (including the internet) as the basis for your coursework is a good way to demonstrate your knowledge and understanding of a subject. You must take care how you use this material though – you cannot copy it and claim it as your own work
If you receive help and guidance from someone other than your teacher, you must tell your teacher who will then record the nature of the assistance given to you. Your parent/carer may provide you with access to resource materials and discuss your coursework with you. However, they must not give you direct advice on what should or should not be included.
The regulations state that: ‘the work which you submit for assessment must be your own’;
If you worked as part of a group on an assignment, you must each write up your own account of the assignment. Even if the data you have is the same, the description of how that data was obtained and the conclusions you draw from it should be in your own words.
‘you must not copy from someone else or allow another candidate to copy from you’. If you use the same wording as a published source, you must place quotation marks around the passage and state where it came from. This is called ‘referencing’. You must make sure that you give detailed references for 18
You must meet the deadlines that your teacher gives you. Remember - your teachers are there to guide you. Although they cannot give you direct assistance, they can help you to sort out any problems before it is too late.
Penalties for breaking the regulations If it is discovered that you have broken the regulations, one of the following penalties will be applied:
Take care of your work and keep it safe. Don’t leave it lying around where your classmates can find it or share it with anyone, including posting it on social media. You must always keep your coursework secure and confidential whilst you are preparing it; do not share it with your classmates. If it is stored on the computer network, keep your password secure. Collect all copies from the printer and destroy those you do not need.
– the piece of work will be awarded zero marks; – you will be disqualified from that unit for that examination series; – you will be disqualified from the whole subject for that examination series; – you will be disqualified from all subjects and barred from entering again for a period of time.
Don’t be tempted to use pre-prepared online solutions – this is cheating. Electronic tools used by awarding bodies can detect this sort of copying.
The awarding body will decide which penalty is appropriate.
You must not write inappropriate, offensive or obscene material.
REMEMBER – IT’S YOUR QUALIFICATION SO IT NEEDS TO BE YOUR OWN WORK
©JCQ 2021 – Effective from 1 September 2021
Plagiarism Plagiarism involves taking someone else’s words, thoughts or ideas and trying to pass them off as your own. It is a form of cheating which is taken very seriously.
Don’t think you won’t be caught; there are many ways to detect plagiarism. – Markers can spot changes in the style of writing and use of language. – Markers are highly experienced subject specialists who are very familiar with work on the topic concerned — they may have read the source you are using, or even marked the work you have copied from! – Internet search engines and specialised computer software can be used to match phrases or pieces of text with original sources and to detect changes in the grammar and style of writing or punctuation.
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APPENDIX 7
INDICATIVE SANCTIONS AGAINST CANDIDATES
This table is for guidance only and sanctions can be flexibly applied according to the details of each individual case In instances where the box is blank, the sanction may be used. The structure of awarding bodies’ qualifications can differ and therefore all the available sanctions may not be relevant for every qualification. Type of offence
Warning (Sanction 1)
Loss of marks (Aggregation still permitted) (Sanctions 2-4)
Loss of aggregation or certification opportunity (Sanctions 5-9)
Introduction of unauthorised material into the examination room, for example: Own blank paper
used for rough work
used for final answers
Calculators, dictionaries (when prohibited)
not used
used or attempted to use
Bringing into the examination room notes in the wrong format or prohibited annotations
notes/annotations go beyond what is permitted but do not give an advantage; content irrelevant to subject
notes/annotations are relevant and give an unfair advantage
notes/annotations introduced in a deliberate attempt to gain an advantage
Unauthorised notes, study guides and personal organisers
content irrelevant to subject
content relevant to subject
relevant to subject and evidence of use
Mobile phone or similar electronic devices (including iPod, MP3/4 player, memory sticks, Smartphone, Smartwatch) Watches (not Smartwatches)
not in the candidate’s possession but make a noise in the examination room
in the candidate’s possession but no evidence of being used by the candidate
in the candidate’s possession and evidence of being used by the candidate
major non-compliance: e.g. refusing to move to a designated seat; significant amount of writing after being told to stop
related non-compliance
removing script from examination room but with no proof that the script is safe; taking home materials
deliberately breaking a timetable clash supervision arrangement; removing script from the examination room and with proof that the
in candidate’s possession
Breaches of examination conditions A breach of the instructions or advice of an invigilator, supervisor, or the awarding body in relation to the examination rules and regulations
Failing to abide by the conditions of supervision designed to maintain the
minor non-compliance: e.g. sitting in a non-designated seat; continuing to write for a short period after being told to stop major non-compliance: e.g. refusing to move to a designated seat; significant amount of writing after being told to stop leaving examination early (no loss of integrity); removing script from the
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security and integrity of the examinations
examination room, but evidence of the integrity was maintained
script has been tampered with; leaving examination room early so integrity is impaired
Disruptive behaviour in the examination room or assessment session (including use of offensive language)
minor disruption lasting a short time; calling out, causing noise, turning around
repeated or prolonged disruption; unacceptably rude remarks; being removed from the examination room; taking another’s possessions Exchange, obtaining, receiving, or passing on information which could be examination related (or the attempt to):
warnings ignored; provocative or aggravated behaviour; repeated or loud offensive comments; physical assault on staff or property
Verbal communication
isolated incidents of talking before the start of the examination or after papers have been collected Communication passing/receiving written communications which clearly have no bearing on the assessment Offences relating to the content of candidates’ work
talking during the examination about matters not related to the exam; accepting examination related information accepting assessment related information
talking about examination related matters during the exam; whispering answers to questions
The inclusion of inappropriate, offensive or obscene material in scripts, controlled assessments, coursework, nonexamination assessments or portfolios Collusion: working collaboratively with other candidates beyond what is permitted Plagiarism: unacknowledged copying from or reproduction of published sources (including the internet); incomplete referencing
frequent mild obscenities or drawings; isolated strong obscenity; isolated mild obscenities or mildly offensive comments aimed at the examiner or member of staff collaborative work begins to affect the examiner’s ability to award a fair mark to an individual candidate plagiarism from published work listed in the bibliography or referenced; or minor amount of plagiarism from a source not listed in the bibliography or referenced
offensive comments or obscenities aimed at a member of staff, examiner or religious group; homophobic, transphobic, racist or sexist remarks or lewd drawings candidates’ work reflects extensive similarities and identical passages; due to a deliberate attempt to share work plagiarism from published work not listed in the bibliography or referenced; or plagiarised text consists of the substance of the work submitted and the source is listed in the bibliography or referenced most or all of the work is not that of the candidate
isolated words or drawings, mildly offensive, inappropriate approaches or responses collaborative work is apparent in a few areas, but possibly due to teacher advice; candidate unaware of the regulations minor amount of plagiarism/poor referencing in places
Making a false declaration of authenticity Copying from another candidate or allowing work to be copied (including the misuse of technology)
sections of work done by others, but most still the work of the candidate lending work not knowing it would be copied
passing assessment related information to other candidates; helping one another; swapping scripts
permitting examination script/work to be copied; showing other candidates’ answers
copying from another candidate’s script, controlled assessment, coursework, nonexamination assessment; borrowing work to copy
defacing scripts; destruction of candidate’s own work
significant destruction of another candidate’s work
Undermining the integrity of the examinations/ assessments The deliberate destruction of work
minor damage to work which does not impair visibility
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The alteration or falsification of any results document, including certificates Misuse of, or attempted misuse of, assessment material and resources
falsification/forgery attempting to source assessment related information online
accepting assessment related information without reporting it to the awarding body
Removing or stealing any candidate’s work Personation
Behaving in a way as to undermine the integrity of the examination/ assessment Use of social media for the exchange and circulation of real or fake assessment material
attempting to source secure assessment related information online/via social media
accepting/receiving real or fake assessment related information via social media without reporting it to the awarding body
Standard sanctions: 1. warning; 2. loss of marks; 3. loss of all marks gained in a component; 4. loss of all marks gained for a unit; 5. disqualification from the unit; 6. disqualification from all units in one or more qualifications taken in the series; 7. disqualification from the whole qualification; 8. disqualification from all qualifications taken in that series; 9. barred from entering for examinations for a set period of time
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misuse of assessment material or exam related information including: attempting to gain or gaining prior knowledge of assessment information; improper disclosure (including electronic means); receipt of assessment information from the examination room; facilitating malpractice on the part of others; passing or distributing assessment related information to others Unauthorised removal of any candidate’s work (e.g. project/ coursework) deliberate use of wrong name or number; personating another individual; arranging to be personated for example, attempting to obtain certificates fraudulently; attempted bribery; attempting to obtain or supply exam materials fraudulently misuse of assessment material (real or fake) including: attempting to gain or gaining prior knowledge of assessment information via social media; improper disclosure of real or fake assessment information; passing or distributing real or fake assessment related information to others
APPENDIX 8
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