Nmc committee minutes 2014 10 with corrections

NMC Committee Minutes Tuesday 8th October 2014

Attending John Dalrymple (JD), Adrian Wilson (AW), Ian Birtwistle (IB), Andrew Shanks (AS), Alastair Boardman (AB),Ian Ross (IR), Eva Diran (ED), Ed Sciberras (ES)

1

Apologies David Angel (DA), Peter Flegg (PF), John Spencer(JS)

2

Approval of Minutes of last meeting Corrections noted to minutes: •

Chosen option for climbing masterclass is for all participants to undertake competency checks and the wall to accept liability

•

The new guidebook is not nearing completion, rather the guide for the first crag is nearing completion

•

A number of typos need correction.

Minutes approved JD, AW

3

Action Points and Matters Arising •

The first NMC meet at Climb Newcastle has taken place. Despite the low turnout two new prospective members have signed up and two more have expressed interest.

•

At the next public wall meet, representatives of the committee should bring contact cards.

•

AW has been in negotiation with Hadrian Leisure regarding storage for club materials, and will work out the size of box we need.

•

Hadrian Leisure has asked for promotional photographs featuring NMC members with NMC T-Shirts.

•

ES and IB agreed to intensify the promotion effort for the Neil Gresham/Kenton Cool lecture

•

The Northumbria University wall has been booked for two hours for the master class

•

JD proposes reducing the size of the committee, with a plan to be developed for presentation to the members at the next AGM.

•

AW has received an email presenting an opportunity to advertise alongside a feature on Northumbrian bouldering in Climb

•

◦

AW proposed negotiation on price and negotiating with Cordee to share the cost

◦

IB is willing to design the ad

JD raised the issue of dinner attendance ◦

Next year's dinner is to be expanded to a weekend meet to be held at Stickle Barn on the first or second weekend in July in honour of the NMC's 70th anniversary.

◦

AW to book the Spring Meet and the Stickle Barn meet.

4

Correspondence •

There are 3 or 4 new prospectives

•

AW believes that a lack of an all-online application process is an obstacle to new members. ◦

6

7

Membership •

AW has circulated the latest membership stats and notes an influx of new prospectives

•

A letter has been sent to those members who have not renewed, as of next month, non-renewing members will be marked as lapsed.

Events •

12

John Spencer is organising the Steven Venables talk.

AOB •

ED notes that the end of the Finiancial year is in October and requests that outstanding expense claims be made

•

AW proposes that an end of year stock-take be performed.

•

ED questioned the use of Go Cardless for paying for meets

•

◦

As the club is in control of requesting payment via the Go Cardless sstem it is possible to keep track of what each payment is for. AW is currently accepting the responsibility of tracking GoCardless payments.

◦

70-80% of members are currently signed up for GoCardless

John Earl has informed AW that he is still a signatory of the NMC account ◦

•

13

IB has offered to develop this.

ED will talk to John about the transfer of responsibility to another signatory

AW recommends that the committee ask the membership to put forward issues for discussion one week prior to each committee meeting and has volunteered to organise this.

Date of Next Meeting Tuesday 4th of November