NMC Committee Minutes Monday 8th January 2018 Attending Andrew Shanks (AS),Joe McCarty(JMcC), Ciara Barret(KB), Emma Smith(ES),Felix Larieu(FL), Radoslaw Florczak(RF), Steve Blake (SB),, Megan Denman-Cleaver(MDC),Joe Rudin (JR), Craig Harrison (CH), Adrian Wilson (AW)
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Apologies John Spencer(JS)
Approval of Minutes of last meeting Minutes approved CH seconded SB
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Action Points and Matters Arising •
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Changes to Membership Process ◦
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There are no issues relating to the Venables lecture
AW proposed eliminating the category of prospective membership ▪
SB will check with Newcastle Climbing Centre to find out what their stance is on club members teaching new members how to belay
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The proposal to eliminate prospective membership will be put to the AGM
AW intends to remain in the membership secretary role, assisted by KB and JMcC until a long-term replacement can be found ▪
The role of Assistant Membership Secretary is to be recognised
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AW, KB and JMcC will review the transition prior to the AGM
Communications ◦
KB reported that IB is planning to update the website, removing outdated information and introducing a mobile-friendly blog showcasing selected County Climber articles
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A proposal to phase out the physical handbook is to be put to the AGM, linked to the decision not to increase fees in line with increased BMC costs
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RF raised the issue that meet leaders don't necessarily have an up to date picture of who's in the club. ▪
Issuing a quarterly membership list was proposed
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Welcome posts for new members on the Facebook group were proposed
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KB reports a lot of commercial communications and an offer from a potential speaker she has replied to
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AW is to ensure that BMC communications are forwarded to SB
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Meets ◦
JR reports that his winter meet is full, with two places being taken by non-members
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The consensus of the committee was that payment for meets should ideally be collected from attendees two weeks in advance
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JMcC volunteered to lead the New Members' Meet
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AW requested to expense the BBRC membership he maintains for the sake of access to the Langdale hut
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CH is to update the calendar with the date of the President's meal
Guidebooks ◦
SB reports communications with Cordee and Latitude confirming previous projected costs
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8 scripts with photographs have been sent to the Wired group and no feedback has yet been reported
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The topo diagrams for Simonside, the Shrubbery and Ravensheugh are still to be done
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John Heron has produced a number of galley proofs for the County
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SB outlined the plan for the County and proposed that the example layouts could be demonstrated next meeting.
AoB ◦
FL proposed that the club obtain up-to-date selected guidebooks for common club destinations ▪
FL will put a list of proposed guidebooks on Facebook
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SB proposed acquiring guidebook covers
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CMS, CR and ES may be dropping out of the committee
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Luke Bray expressed an interest in joining
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The AGM is set for the 29th of January at the Cumberland Arms at 8.30 ▪
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JR will produce and circulate the AGM agenda
AW announced moving the membership renewal date to the end of January
Next meeting Tuesday the 6th of February