for Members & Sponsored Guests
Overview
On behalf of the entire staff of The Santa Lucia Preserve, we would like to extend our hand in hospitality as we continue in this land’s long legacy of merry-making and celebration.
The solitude of Spanish California ranchos lent special significance to the arrival of friends, who were entertained with feasts, music, and horseback adventures.
Photos left uncredited © Santa Lucia Preserve Company
Guests of early Rancho San Carlos (the former name of this sprawling 20,000 acre estate) danced the quadrille to the music of one of the three pianos then in California. In the 1870s, author Robert Louis Stevenson’s wife-to-be wrote of the excitement of a festive family rodeo here. In the Redwood Camp during the Jazz Age, chorus girls kicked, prize fighters fought, and barbecue chefs served hundreds.
Today, The Preserve carries on this proud tradition of rustic festivities, awe-inspiring galas, and spontaneous hospitality, true to our present-day community’s care-free California spirit.
Weddings Include
Coordination with Client and/or Coordinator
Maximum chairs and round tables to accommodate up to 200 guests
China, Silverware, and Glassware (additional rentals may be applicable)
Presence for set-up of event site
Presence throughout event
Site clean-up and inspection
© The Edges Wed
© Jose Villa
Ceremony Sites
Redwood Grove
Maximum of 300 guests*
Available 9:00 a.m. – 7:00 p.m.
This natural cathedral of ancient trees will take your breath away, tucked away from the world where the only sounds are the breeze and birdsong.
* Cocktail Hour in the grove is available if ceremony is held there too. With this option, attendance is limited to 150 guests and kitchen set-up is required, with additional fees applicable.
Hacienda Lawn Hacienda Garden
Maximum of 350 guests
Available 9:00 a.m. – 5:00 p.m.
The Hacienda and its grounds were constructed in the Roaring Twenties by storied socialite George Gordon Moore, friend to William Randolph Hearst and rumored to be the inspiration of Jay Gatsby. The Hacienda Lawn also hosts our exclusive Concours & Cocktail event each August.
Maximum of 175 guests*
Available 9:00 a.m. – 10:00 p.m.
While this land has always grown food on-site for its caretakers, today’s Hacienda Garden was founded in 2014 for the express purpose of providing farm-to-table ingredients for our onsite restaurant.
*No maximum when used as a cocktail hour location.
© Norman & Blake © Forrester Photography SF
© Liz Banfield
Cocktail Hour
Old Barn Lawn Ranch House Lawn* Hacienda Garden
Maximum of 225 guests
Available 9:00 a.m. – 7:00 p.m.
Maximum of 350 guests
Available 9:00 a.m. – 5:00 p.m.
*Ranch House lodging required
Maximum of 350 guests
Available 9:00 a.m. – 10:00 p.m.
© Norman & Blake
© Larissa Cleveland
© Braedon Flynn
© Larissa Cleveland
Reception Site
Old Barn
Maximum of 200 guests for plated meal with Band | 225 with DJ
Maximum of 175 for buffet and DJ
Available 8:00 a.m. – 11:00 p.m.
Once a functioning barn back in this land’s ranching days, our Old Barn is now a rustic event venue perfect for hosting your wedding reception.
Its vaulted ceilings, hardwood dance floor, and spacious square footage provide event coordinators with an ideal palette to express their creative vision: from bursting florals, to resplendant chandeliers, this space is yours to play with.
Questions?
Aubrey Yeakel | Director of Catering & Hospitality (831) 620-6878 | ayeakel@santaluciapreserve.com
© Joel Serranto
© Jose Villa
© Rachel Havel
Additional Venues
Ranch House Patio*
Maximum of 60 guests
Available 9:00 a.m. – 10:00 p.m.
* Ranch House lodging required.
Old Barn Pasture
Maximum of 350 guests
Available 8:00 a.m. – 9:00 p.m.
Tent, kitchen tent, subflooring rental required, not included
Beyond the standard options, our team can work with you to craft custom microweddings and elopements, taking advantage of our full range of venues, including those described prior.
Preserve Room
Maximum of 225 guests
Available 8:00 a.m. – 7:00 p.m.
Old Barn Lawn Golf Clubhouse
Maximum of 80 guests
Available 6:30 p.m. – 11:00 p.m.
Maximum of 12 guests
Available 8:00 a.m. – 8:00 p.m.
Bobcat Field
Maximum of 350 guests
Available 8:00 a.m. – 10:00 p.m.
Tent and subflooring optional, rental not included. Kitchen tent required but not included.
© Jamie LeMaire
© Jose Villa
© VIA Imagery
© Josh Gruetzmacher
© Jose Villa
Rehearsal Dinner
Rehearsal Dinner
© Larissa Cleveland
Policies
The listed policies are non-exhaustive and are intended to cover frequently asked questions. Please inquire with our Event Team for more information.
Reservation & Confirmation
To reserve an Event site, the Member/Sponsored Guest must sign an Event Contract. At this time, the amount of the Site Fee will be charged to the Member Account/Sponsored Guest, which will constitute a deposit on the Event Site. The deposit is nonrefundable.
Cancelation Policy
All fees are non-refundable upon the last day to cancel. This schedule will be provided to the Member/Sponsored Guest with the Banquet Event Orders.
Service Charge & Taxes
A service charge and an applicable California sales tax is charged on all food, beverage, and service provided by the Ranch Club.
Liability
The Ranch Club recommends that Members/Sponsored Guests carry a One Day Liability Insurance Rider on their personal insurance to cover the activities of the Event. The Ranch Club does not assume responsibility for personal property or equipment brought in for the Event and left on the property. It is the responsibility for the Member/Sponsored Guest to see that all personal possessions are removed after the Event. The Member/Sponsored Guest agrees to pay any and all damages incurred as a result of their Event including excessive damage to grounds or gardens.
Aubrey Yeakel | Director of Catering & Hospitality (831) 620-6878 | ayeakel@santaluciapreserve.com
Music
Amplified music is allowed in indoor venues. Acoustic music is allowed in outdoor venues. The hours of play depends on the specific venue. The volume levels will be restricted based on the Event Site and the hours of the Event.
Childcare
If children 13 years old and younger are attending an event, babysitters are strongly recommended at a ratio of one babysitter per four children.
Parking & Transportation
All weddings at The Ranch Club requires a shuttle or limousine service for all special events.
Weather
Events held at outdoor venues are subject to weather. The Ranch Club recommends reserving a tent with a 72-hour cancellation policy as a contingency plan in case of bad weather. If the Member/Sponsored Guest chooses not to rent a tent, an indoor site may not be available as an alternative.
Guest Access to Club Facilities
Guest access is limited to the Event Site. The Ranch Club Bylaws do not allow for unaccompanied guests to occupy the Club facilities unless they are registered as a houseguest or an overnight guest at the Hacienda.
Smoking
Smoking is not permitted at any of the Ranch Club facilities or remote event sites.
The exclusive purpose of the Club is to provide the amenities, service, cultural opportunities, and gracious informal hospitality which support the interests, pleasure, and enjoyment of Members and create a unique dynamic social environment.
Attention to specific customs and courtesies has become crucial to the harmonious and gracious experience of all Members, their families, and friends. These guidelines are not meant to be allinclusive or to replace good judgment and respect for Members and The Preserve as a whole.
Please insure that this purpose is met by following these Customs and Courtesies and insisting that you and your guests do likewise:
Customs & Courtesies In General:
You are responsible for the behavior and decorum of your guests.
You and your guests are requested to pick up after yourselves and to leave the entire Club facilities tidy for the enjoyment of all members and guests, particularly in the Hacienda and Polo Pool areas, locker rooms and workout facilities, lawn games, and the Equestrian Center.
You and your guests are not to reprimand employees of the Club. You are urged to express your complaints and suggestions to the General Manager or the Club’s CEO. Written communication is preferred but such information provided verbally is welcome anytime.
You may not ask employees of the Club to provide personal or special services or to leave the premises to perform errands without the approval of the General Manager or the Club’s CEO.
You and your guests may not abuse any of the Club’s employees verbally or otherwise. Any employee not rendering courteous and prompt service should be reported to the General Manager or the Clubs CEO.
The CSD Vehicle Code of Conduct has been adopted by the Club and applies to the Club facilities. No unlicensed vehicles or unlicensed drivers are permitted on the Club facilities.
No motorized vehicles are allowed off-road or on Preserve trails and pathways unless used by staff to perform work or for emergency purposes.
Food & Beverage Control
All food and beverage, with the exception of wedding cakes and specialty dessert buffets (cake cutting fees and outside food handling fees will apply) must be supplied by the Club and served by the Club staff. All catered food and beverage must be consumed on the premises during the event time. The Club will prepare enough food for the guaranteed count.
Food service orders may not be decreased later than seven business days preceding the event. Provisions of insurance and health regulations do not allow food expressly prepared at the Club to be removed from the premises. Exceptions are leftover cake brought in and food expressly prepared for take-out orders. Consumption of alcoholic beverages will be refused to anyone under the age of 21 years and anyone who does not have proper photo identification. The Ranch Club reserves the right to refuse service of alcohol to anyone who appears to be intoxicated.
Those employed by the Ranch Club must both open and serve all alcohol, including beer and wine. Alcoholic beverages may not be self-served in any area or grounds of the Ranch Club. All liquor service that falls under the Ranch Club liquor license must meet the standards set by the Alcoholic Beverage Commission.
Preferred Vendors
Event Coordinators (Required)
All weddings must contract with a full-time planner. All planners not selected from the preferred vendor list must be approved by The Preserve.
Downey Street Events (415) 505-6745 | info@downeystreetevents.com www.downeystreetevents.com
Rebecca Reátegui Weddings (415) 794-5434 | events@rebeccareategui.com www.rebeccareategui.com
Laurie Arons Special Events (415) 332-0600 | events@lauriearons.com www.lauriearons.com
Alison Events (415) 567-7605 | info@alisonevent.com www.alisonevents.com
Sinclair & Moore (206) 484-2788 | hello@sinclairandmoore.com www.sinclairandmoore.com
Rentals/Event Designs
Hensley Event Resources | Sue Leggett (650) 692-7007 | sleggett@hensleyeventresources.com www.hensleyeventresources.com
Waterlily Pond | Natasha Lisitsa (415) 377-4435 | natasha@waterlilypond.com www.waterlilypond.com
Kathleen Deery Design | Kathleen Deery (415) 442-5010 | kathleen@kathleendeerydesign.com www.kathleendeerydesign.com
Jesse Tombs Events (415) 342-5079 | jesse@jessetombs.com www.jessetombs.com
Lally Events (505) 670-9810 | lally@lallyevents.com www.lallyevents.com
Simone Lennon Events (408) 315-5649 | simone@simonelennonevents.com www.simonelennonevents.com
Karissa Paxton Events (831) 359-6399 | kpaxton@karissapaxton.com www.karissapaxton.com
Coastside Couture | Heidi Hughett (831) 246-1438 | couturegirls@coastsidecouture.com www.coastsidecouture.com
Kindred Events Co (831) 233-8614 | joni@kindredeventsco.com www.kindredeventsco.com
Mindy Rice Design | Mindy Rice (310) 308-3735 | mindy@mindyrice.com www.mindyrice.com
Fiesta Lighting Designs | Miguel Ochoa miguelochoa@fiestalightingdesigns.com www. fiestalightingdesigns.com
Theoni Lifestyle Event Rentals (707) 258-6309 | info@theonicollection.com www.theonicollection.com
Found Rentals | Michael Zimmerman (510) 473-8419 | michael@foundrentalco.com www.foundrentalco.com
Photographers
Larissa Cleveland (415) 860-3402 info@larissacleveland.com www.larissacleveland.com
Jose Villa (805) 688-8654 weddings@josevillaphoto.com www.josevilla.com
Joel Serrato (805) 245-1489 Joel@JoelSerrato.com www.joelserrato.com
Scott Campbell (831) 372-1455 studiomgr@scottcampbellphoto.com www.scottcampbellphoto.com
TGO Weddings
Tom O’Neal – Marc Howard (831) 277 5971 tgophoto@gmail.com www.tgoweddings.com
Julie Cahill (831) 471-7108 | julie@juliecahillphotography.com www.juliecahillphotography.com
Carlie Statsky (831) 566-5847 | carlie@carliestatsky.com www.carliestatsky.com
Florists
Fionna Floral | Sarah Hackforth (831) 423-7636 | flowers@fionnafloral.com www.fionnafloral.com
Duet Botanical | Charlotte Cox (510) 541-8315 | hello@duetbotanical.com www.duetbotanical.com
Barefoot Floral | Christine Cater (831) 620-5126 | CC@christinecater.com www.barefootfloral.com
Transportation
Main Event Transportation (831) 646-5466 | reservations@maineventlimousines.com www.maineventlimousines.com
American International Transportation Services (831) 649-0240 | info@aitstransportation.com www.aitstransportation.com
© Julie Cahill