OFSAA Alpine Skiing Championship

VENTURING OUTPACKAGE – SkiTeam OFSAAAlpine Skiing

Championship

February 27-28 2023

Collingwood, Ontario

Dear Parents, Feb 10th, 2023

Re: OFSAAAlpine Skiing Championship

The skil team will travel to Collingwood, Ontario to participate in the OFSAAAlpine Skiing Championship Students (with parents) will travel using their own transportation

Enclosed with this letter you will find an Excursion Information Form that outlines the educational rationale for the trip, our activities, risks associated with the trip, important contact information, and financial information Please read the information carefully as it forms the basis of your consent for your child’s participation

This excursion plays an important part in the overall educational plan for your child, however, it must be understood that should you, the parent or guardian, not feel comfortable with the activities and potential risks associated with this trip, you should contact me immediately to discuss special arrangements that might be made to modify the trip for your child

Once you have satisfied yourself as to the suitability of this trip for your child, please fill out the following forms online by Feb 21st, 2023

ParentAcknowledgement, Consent & Release Form Level II Code of Conduct

Finally, please ensure that your child’s medical information and emergency contact information is up to date for this excursion To confirm these details, log on toYorkNet

Yours truly,

Rick DeMarinis Athletic Director

416-926-1325 ext 5277

LEVELII EXCURSION INFORMATION FORM

Activity Name OFSAAAlpine Skiing Championship

February 27-28 2023, Collingwood, Ontario

Group Involved SkiTeam

Group Leader Staff Involved

Kevin Stewart and Evelyn Calhoun

DestinationAddress Collingwood, ON

Transportation:

Dates & Times

Hotel information

Activity Description and Educational Rationale

Service Provider(s)

Arrive on Feb 26 by 6:00 pm

Return on Feb 28 by 4:00 pm

Georgian Bay Hotel Collingwood, ON

To provide students an opportunity to participate in a high level tournament away from home and to continue developing team dynamics To strengthen relationships within CAIS and become more involved with athletic events CAIS offers

N/A

Emergency Contact Information Evelyn Calhoun - 647-500-0302

Approximate Cost

Please note that once you have provided consent to have your child participate on the excursion you will be charged for the expenses incurred on your child's behalf for this excursion. Where, after you have provided your consent, notice is given that your child cannot attend the excursion, efforts will be taken to avoid incurring expenses on your child's behalf for the excursion, and you will be only charged those expenses that could not be recouped.

Following this excursion the balance shall be calculated based on the actual invoices and the remainder will be billed to the student’sYork School account.

StudentAthletes will require approximately $50-100 for meals during the competition

Complete online Consent Form by February 21st, 2023

Activities to be undertaken by students: Provincial Championships, team building activities, Opening Ceremonies, team meetings, team meals, travel by bus

Student preparation for excursion: Attending team practices.Also, students will be informed of the specific trip rules that will apply. Once on site, students will be briefed on more specific objectives and additional on-site safety rules Follow-up:

RiskAssessment

Specific Risks Identified: Students wandering away from supervisors, injury on the court & transportation accidents Cuts, scrapes, broken bones, bruising, sprains, becoming separated from the group CovidTransmission

Precautions to be taken to reduce or eliminate risks: All coaches will have cell phones and be able to communicate any emergencies to parents immediately The staff is trained in first aid and there are medical personnel on site for games There is a 9:1 student to staff ratio Assessment of situational risks will be ongoing and the teachers will have their Emergency Medical Information Folders with them EMS/911 service is available in the area, maps to hospital ready, and evacuation plans from activity areas will be used. All athletes participating in the tournament are all double vaccinated.

Contingency plan for bad weather/trip interruption: Any transportation delays will be communicated to parents OFSAAhas an EmergencyAction Plan in place for all participants

Location of nearest Emergency Medical Service: While competing in Collingwood, we will use on-site medical personnel

Medical Station Location: Patrol Hut, beside theAdministration Building

Ambulance Location: Collingwood General and Marine Hospital

Arrangements to be made to transport person/group to EMS (including route to be taken): If required, Mr Stewart or Ms Calhoun will accompany any student to the hospital.

Additional Information:- Coaches will provide all athletes the opportunity to participate in competition and develop their skills

SPECIFIC EXCURSION RULES

In addition to the expectations set out in the Code of Conduct, the following rules will apply during this trip:

Dress: York School apparel will be worn to and from games and on bus to and in Lower Canada College Casual clothes can be worn in between games Students must wear appropriate clothing for the activity, location and weather You are representingTheYork School and casual wear rules will be in effect: clothing must be neat, clean and should not display objectionable words, phrases, pictures or symbols Students must dress respectably and never let their undergarments or midriffs show Students must wear shoes or boots that are suitable for extended periods of walking.

Personal Electronic Equipment: Can only be used during transport and on site (when appropriate) A cell phone may be carried to and from games, but is not required

Independent Time Protocol will be followed: Students will be paired with a buddy and must not venture out alone During independent time, students will be provided with a map of the area and geographic limits will be identified for students. When given the opportunity to venture away from the group, they must remain within specific geographic limits and will check in periodically with a teacher at a specific place and time Students will have cell phone contact numbers for both teachers and the hotel Students will be made aware of the risks and will discuss the importance of being aware and vigilant Independent time protocols will be followed and will only take place in areas deemed safe in advance

Participation: Student participation in activities is mandatory and they must be on time

General: Students must wear appropriate shoes and clothing at all times Dress appropriately for both indoor and outdoor activities Do not bring valuables, such as jewelry, as they are not required

ACKNOWLEDGEMENT, CONSENT,AND RELEASE

The following sets out statements to which you, the parent(s), must agree by signing electronically below in order for your child to be permitted to participate in the intended trip Should you have questions regarding any of the statements below, you may contact the Athletic Director, Rick DeMarinis at rdemarinis@yorkschool com - 416-926-1325 x 5277

I/We understand, as the parent or guardian of the student named above, that students on York School trips are expected to participate fully in all activities undertaken during and in preparation for the trip, and that they must conduct themselves in a manner befitting of their role as ambassadors for the school community I/We further understand that all students will be bound byTheYork School Code of Conduct and any additional rules and regulations listed in this information package and/or discussed and implemented while on the trip, and that any infraction of these rules may, at the discretion of the trip leader, result in the immediate return of the student toToronto Responsibility and payment for these arrangements will be borne by the parent/guardian Any infraction of these rules may, at the discretion of the Division Head, result in appropriate disciplinary action including suspension from subsequent trips

I/We have reviewed the contents of this information package and Code of Conduct expectations, rules and consequences with our child. I/We, the undersigned, consent to the participation of our child (as noted above) inTheYork School trip to the OFSAAAlpine Skiing Championship, Collingwood, ON on February 27-28, 2023 Details concerning this event, including activities, travel, supervision, location and safety precautions have been communicated to us and are understood In particular, we are aware that students will be engaged in the following activities:

That students will be engaged in the following activities:

● participating in the OFSAAAlpine Skiing Championship

● team practices

● team building activities, team meetings

● team meals

● travel by bus

Our emergency contact information is up to date I/We agree to update the information with the trip leader if changes occur prior to the trip start date

I/We have reviewed theTrip Plan and are aware that this excursion may expose my/our child to the following risks:

Students wandering away from supervisors, injury on the fields & transportation accidents Cuts, scrapes, broken bones, bruising, sprains, becoming separated from the group

I/We, the undersigned, grant the trip supervisors appointed byTheYork School permission to act on my/our behalf and to consent, to any medical, dental or surgical treatment, including pain relief and admission to hospital which may be required for my/our child, in the opinion of a qualified medical practitioner if, after reasonable attempts have been made to contact me/us at the phone numbers provided to the school, I/we cannot be reached. I/We do hereby release TheYork School, its directors, employees and its agents, from every manner of suit, claim or legal action which may arise as a result of an injury to, or the death of, my/our child sustained by reason of my/our child’s participation in this excursion As parent(s) of the child above, I/we 1 acknowledge that I/we understand the statements made regarding the intended excursion with respect to expected behavior, consequences for misbehavior, and the details of the trip, including activities and risks, 2. consent to my/our child’s full participation in the trip, and to the school taking the measures set out above in response to any medical emergency that may arise, and 3 release the school from legal action arising from injury or death according to the terms set out above

LEVELII CODE OF CONDUCT

I understand, as the parent or guardian of the student named above, that students onYork School trips are expected to participate fully in all activities undertaken during and in preparation for the trip, and that they must conduct themselves in a manner befitting of their role as ambassadors for the school community We further understand that all students will be bound byTheYork School Code of Conduct and any additional rules and regulations listed in this information package and/or discussed and implemented while on the trip, and that any infraction of these rules may, at the discretion of the trip leader, result in the immediate return of the student toToronto at the parent/guardian’s expense and that any infraction of these rules may, at the discretion of the Division Head, result in disciplinary action We have reviewed the contents of this information package and Code of Conduct expectations, rules and consequences with our child

Please Note:

This copy of the Venturing Out Package is for reference only. Log on to yourYorkNet account at https://yorkschool.myschoolapp.com/app#login to complete your child’s VO Package and give consent for their participation in this excursion.