British Parliamentary Nationals 2022

LEVELII VENTURING OUTPACKAGE

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British Parliamentary Nationals, Montreal, QC.

Dear Parents, Re: BPNationals, Montreal, QC November 18 20

November, 2022

Your child has qualified to representYork and compete at BPNationals in Montreal, hosted by Selwyn House School The competition takes place November 18 November 20, 2022 Students will be competing against the best debaters in Canada and the top 6 8 teams will qualify to represent Canada at Cambridge or Oxford Universities in the Spring

Students will be flying PorterAirlines to Montreal and on to our hotel by taxi or Uber Students should meet inside the doors of Billy BishopAirport Ferry Terminal at Bathurst Quay near the large bank of elevators at 8:30AM on Friday, Nov 18 Dismissal will be from the same location on Sunday, Nov. 20 at approximately 5:50 PM.

Enclosed with this letter you will find an Excursion Information Form that outlines the educational rationale for the trip, our activities, risks associated with the trip, important contact information, and financial information Please read the enclosed information carefully as it forms the basis of your consent for your child’s participation

Once you have satisfied yourself as to the suitability of this trip for your child, please fill out the following forms online viaYorkNet byThursday, Nov. 17:

ParentAcknowledgement, Consent & Release Form Level II Code of Conduct

Finally, please ensure that your child’s medical information and emergency contact information is up to date for this excursion. To confirm these details, log on toYorkNet.

Excursion Name

Transportation Details Date(s) and Times

British Parliamentary National Debate Tournament

Departure

Friday, Nov. 18:

Meet at Billy BishopAirport FerryTerminal at Bathurst Quay near the large bank of elevators at 8:30AM for 9:45AM departure to Montreal, P.E.Trudeau airport on flight PD 461.

11:00AM -Taxi or Uber to our hotel in Ville-Marie Montreal.

12:00 PM - 3:00 PM self-guided walking tour of McGill University

Please see the attached itinerary for our daily schedule. Transportation from the hotel to Selwyn House School will be by school bus, organized by Selwyn.

Return Sunday, Nov. 20

Leave Selwyn House at approximately 2:45 PM on the provided bus toTrudeau International airport.

Return flight Porter PD 476 departing 4:20 PM arriving 5:39 PM at the Island airport.

Students should be picked up from the Bathurst Quay Ferry Terminal at approximately 6:00 PM. Please check the flight arrival time and be ready to meet your child by 5:50 PM. Please email Rob Burkett if your son has permission to take the TTC or taxi/Uber home.

Selwyn House School, 95 Chem. de la Côte-Saint-Antoine, Westmount, QC

Hotel Le Cantlie Suites, 1110 Sherbrooke St W, Montreal. Phone: (514) 842-2000

Please note that once you have provided consent to have your child participate on the excursion you will be charged for the expenses incurred on your child's behalf for this excursion. Where, after you have provided your consent, notice is given that your child cannot attend the excursion, efforts will be taken to avoid incurring expenses on your child's behalf for the excursion, and you will be only charged those expenses that could not be recouped.

Tournament registration (includes most meals): $200 Flights: approx. $360 Hotel (Le Cantlie Suites): approx. $240 Friday lunch and Saturday dinner: $50

Taxi from the airport: $50 Coach's expenses (the school will pay for Mr. Burkett’s registration fee, flight and meals but not the hotel): $275

Cost does not Include:

Students should bring money for lunch on Friday and snacks. Mr Burkett will pay for dinner Saturday, to be charged back.

Costs will be levied to student accounts after the excursion

Return Level II VO Form via YorkNet by Thursday, Nov. 17 What

to Bring

Comfortable casual clothing for Friday, before the debate.

Appropriate clothes for the event such as dress pants, collared shirt and sweater (the students know what to wear).

Please check the forecast and pack appropriate outerwear. We will be walking around rain or shine Friday and Saturday evening.

Notebook with paper for note taking and prep.

Checked baggage is extra, so please only bring a carry on.

Please pack your health card to serve as ID and in case of needing medical attention.Adownloaded or printed vaccination certificate is a good idea, in case things should suddenly change.

Activities to be undertaken by students:

See itinerary below

Student preparation for excursion: Lots and lots of practice!

Follow-up: Debrief and review of results to improve at future competitions or for Oxbridge.

RiskAssessment

Specific Risks Identified:

Students may be exposed to a number of physical injuries including: cuts, scrapes, broken bones, bruising, sprains, head injury, concussions, and slips, trips, and falls from heights. Students are at risk of temperature related injuries from physical activity outdoors. While on this excursion, students are at risk of getting lost or separated from the group, as well as damage or loss of property. While on this excursion with other students and staff, students are also at risk of exposure to COVID-19. Masks are strongly encouraged on the plane and bus. There is also the risk of a traffic accident while en route. 2022 |

Precautions to be taken to reduce risks:

There will be little freetime, if any, but if given, boundaries, safety rules and emergency procedures, including contingency plans in case of separation, will be made clear to students. Students will be oriented to the neighbourhood in which our hotel is located. Boundaries and out-of-bound areas will also be described. Mr. Burkett will carry a cell phone, medical and contact information for their groups, and first aid kits. He is trained in first aid. The two students must stay together during any free time.

Precautions to reduce exposure to COVID-19:

Students should bring a mask (N95 is the most effective) and are encouraged to wear it on the plane and bus, but masking will be optional. There are no COVID policies or restrictions at the hotel or at Selwyn House School.

Location of nearest Emergency Medical Service:

There are six hospitals located near the hotel and Selwyn House. Our choice will be made based on the host’s recommendation, or if EMS is activated, they will decide. One close hospital is: Montreal General, 1650 CedarAve, Montreal.

Arrangements to be made to transport person/group to EMS:

In the event of a student with an injury, theYork staff member would assist the injured student and apply any necessary first aid.They would ensure the rest of the group is safe and stable. However, if there is a major accident requiring EMS, aYork School staff would accompany any student who would need to be taken to hospital.Teachers from the host school or other CIS school (e.g. Branksome Hall) would supervise the group.TheYork teacher will keep in contact with TheYork School and parents will be kept updated on the incident.

Saturday, November 19

7:45 a.m. - board buses at Best Western Hotel

8:00 a.m. - breakfast at Selwyn House

9:00 a.m. - Round 3

10:30 a.m. - Round 4

12:00 p.m. - Lunch

1:00 p.m. - Round 5

2:30 p.m. - Round 6

4:00 p.m. - Buses back to hotel

Dinner withYork debate alum near the hotel, likely McCleans Pub

Sunday, November 20

7:45 a.m. - board buses at Best Western Hotel ( with luggage if going to airport )

8:00 a.m. - breakfast at Selwyn House

9:00 a.m. - Break announcement

9:30 a.m. - Semi-Finals ( top 8 teams in both senior and U-15 divisions )

10:45 a.m.Annonce Finalists

11:00 a.m. U15 Finals

11:45 a.m. Senior Finals ( both finals will run back to back with seniors preparing for finals during U15 finals )

12:30 p.m. - Lunch

1:30 p.m. - Closing and awards

2:00 p.m. - Board buses

SPECIFIC EXCURSION RULES

In addition to the expectations set out in the Code of Conduct, the following rules will apply during this trip:

Students are expected to stay out of other students’hotel rooms and to abide by the curfew set by Mr Burkett Students are expected to make all meeting times and respect boundaries set out They should keep Mr Burkett’s phone number in their phones and keep their phones charged The pool at the hotel is strictly off limits

Dress: Students must wear appropriate clothing for the debate tournament and for walking around McGill. It will be cold and snowy.Awarm jacket and shoes are a must.

Personal Electronic Equipment: Electronics (computers, tablets, etc ) may be brought for the plane or to keep up with school work, but will be the responsibility of the student to keep safe

Independent Time Protocol will be followed: Students will be paired with a buddy and must not venture out alone During independent time, students will be provided with a map of the area and geographic limits will be identified for students. When given the opportunity to venture away from the group, they must remain within specific geographic limits and will check in periodically with a teacher at a specific place and time Students will have cell phone contact numbers for both teachers and the hotel Students will be made aware of the risks and will discuss the importance of being aware and vigilant Independent time protocols will be followed and will only take place in areas deemed safe in advance

ACKNOWLEDGEMENT, CONSENT,AND RELEASE

The following sets out statements to which you, the parent(s), must agree by signing electronically below in order for your child to be permitted to participate in the intended trip Should you have questions regarding any of the statements below, you may contact the Divisional Principal or Experiential Educator, Barb Prevedello, at bprevedello@yorkschool.com (416 926 1325 Ext 1439) I/We understand, as the parent or guardian of the student named above, that students on York School trips are expected to participate fully in all activities undertaken during and in preparation for the trip, and that they must conduct themselves in a manner befitting of their role as ambassadors for the school community I/We further understand that all students will be bound by The York School Code of Conduct and any additional rules and regulations listed in this information package and/or discussed and implemented while on the trip, and that any infraction of these rules may, at the discretion of the trip leader, result in the immediate return of the student to Toronto Responsibility and payment for these arrangements will be borne by the parent/guardian Any infraction of these rules may, at the discretion of the Division Head, result in appropriate disciplinary action including suspension from subsequent trips

I/We have reviewed the contents of this information package and Code of Conduct expectations, rules and consequences with our child I/We, the undersigned, consent to the participation of our child (as noted above) inTheYork School trip to Deerfield and Boston, MAon Oct 20 24, 2022

Details concerning this event, including activities, travel, supervision, location and safety precautions have been communicated to us and are understood. In particular, we are aware that students will be engaged in the following activities: plane travel, bus travel, walking tours, debating and public speaking

Our emergency contact information is up to date I/We agree to update the information with the trip leader if changes occur prior to the trip start date.

I/We have reviewed the Trip Plan and are aware that this excursion may expose my/our child to the following risks: Students may be exposed to a number of physical injuries including: cuts, scrapes, broken bones, bruising, sprains, head injury, concussions, and slips, trips, and falls from heights. Students are at risk of temperature related injuries from physical activity outdoors. While on this excursion, students are at risk of getting lost or separated from the group, as well as damage or loss of property While on this excursion with other students and staff, students are also at risk of exposure to COVID 19 There is also the risk of a plane, bus, or other traffic accident when en route to and from the airport and Deerfield academy

I/We, the undersigned, grant the trip supervisors appointed by The York School permission to act on my/our behalf and to consent, to any medical, dental or surgical treatment, including pain relief and admission to hospital which may be required for my/our child, in the opinion of a qualified medical practitioner if, after reasonable attempts have been made to contact me/us at the phone numbers provided to the school, I/we cannot be reached I/We do hereby release The York School, its directors, employees and its agents, from every manner of suit, claim or legal action which may arise as a result of an injury to, or the death of, my/our child sustained by reason of my/our child’s participation in this excursion. As parent(s) of the child above, I/we 1. acknowledge that I/we understand the statements made regarding the intended excursion with respect to expected behavior, consequences for misbehavior, and the details of the trip, including activities and risks, 2 consent to my/our child’s full participation in the trip, and to the school taking the measures set out above in response to any medical emergency that may arise, and 3 release the school from legal action arising from injury or death according to the terms set out above.

CODE OF CONDUCT

I understand, as the parent or guardian of the student named above, that students on York School trips are expected to participate fully in all activities undertaken during and in preparation for the trip, and that they must conduct themselves in a manner befitting their role as ambassadors for the school community. We further understand that all students will be bound by The York School Code of Conduct and any additional rules and regulations listed in this information package and/or discussed and implemented while on the trip, and that any infraction of these rules may, at the discretion of the trip leader, result in the immediate return of the student to Toronto at the parent/guardian’s expense and that any infraction of these rules may, at the discretion of the Division Head, result in disciplinary action We have reviewed the contents of this information package and Code of Conduct expectations, rules and consequences with our child

Please Note:

This copy of the Venturing Out Package is for reference only. Log on to yourYorkNet account at https://yorkschool.myschoolapp.com/app#login to complete your child’s VO Package and give consent for their participation in this excursion.