Ink for correspondence

branch postmaster should enclose it in another bag, if this can be conveniently done, and then forward it to destination with an explanatory remark on the label. In every such case, a report should be made at once to the Superintendent after recording the irregularity in the error book.

54. Preservation of seals and bags. – When a loss occurs or is suspected or a bag is received damaged, all seals, etc. should be carefully preserved in a tin case, which can be obtained or made locally, and the articles should always be forwarded enclosed in the case when sent through the post, so as to prevent their being damaged in transit. The bags too should always be preserved after being initialled and date-stamped by the branch postmaster for the purpose of future identification.

55. Disposal of mail lists received. – As soon as the mails, received have been compared with the entries in the mail lists which accompany them these documents must be signed by the branch postmaster who may then put them aside and at his leisure stamp them and place them on record at any time before the close of the working hours of the same day.

(2) B.O. bags received by the branch office performing independent registration work, from offices with which it is in communication will contain paid unregistered and registered articles of the letter or parcel mail.

56. Deleted.

57. Entries in mail lists despatched. – (1) Mail lists (M-1) when prescribed, should be prepared by the branch postmaster in duplicate by means of carbonic paper. The upper (pencil) copy should remain on record in the office, and the lower (carbonic) copy should be despatched. The mail lists prepared will show the number of due and unusual mails actually despatched, and whenever the number of the due mails entered in a mail list differs from the number due to be despatched, an explanation of the cause of the difference should be written by the branch postmaster on both copies of the mail list and initialled by him. Unusual mails despatched with each mail list must be detailed in the list, in the place provided for the purpose, and a total should be made below the last entry.

(2) Whether a mail list is prescribed or not for the particular despatch if a bag containing the tour correspondence of the Head of the Circle or Superintendent, it should be entered as a special bag in a mail list, or in a manuscript memorandum when mail lists are not prescribed for use by the office, and not supplied to it. The special bags should be forwarded loose to destination, the mail list or manuscript memorandum being also sent outside with the bag.

(3) Where no mail list is prescribed, the receipt of the carrier for the mails should be taken in the B.O. Journal and acquittance of the receiving office should be taken in a Receipt book, which should, on arrival of the carrier back to the B.O., be scrutinised and kept in the custody of the Branch Postmaster.