Reflections: District 82 Midyear Update

District 82 Mid Year Review | 2015

New Initiatives Page 04

Education

Page 16

Streamlining Processes Page 27

“To make the universal Toastmaster’s brand, a common brand in Tamil Nadu and Sri Lanka and outreach ourselves into the 2nd and 3rd Tier Cities.”

With years of experience and growth, some of our expenses at the district have grown. This year, on common consensus, we have decided to negate the expenses driven towards some flamboyant district events and practices and eliminate unresourcefulness while we divert those funds to better every member’s experience.

Bigger budget but different spending focus.

Having created a mark thus far in District 82, we now aim to reach out to the most deserving – the students and the youth, who can benefit from our wonderful movement and capitalize on the excellent program we have early on & to anyone and everyone who wants to overcome the fear of Public speaking.

Reaching out to remote areas and aiding sick clubs is one of the top most priority this year.

With empowering, out-of-the-box and customized training programs for our leaders and member’s and an increased budget to promote Toastmasters, Open New Club’s and sustain the sick one’s, we wish to transcribe the potential of the ME into the WE. This year for the first time we are introducing procedure’s to various programs. I urge you to look at these as guidelines that are developed to make your toastmaster’s journey more pleasant because you now are guided by some principles and need not reinvent the wheel. Think big, Innovate and be bold but remember these guidelines.

Page 04

•

Realignment

•

Procedure booklet

•

TLI and the Automated Registration/ Payment Gateway

•

CGDs Report and Details of the CEOs Breakfast Meeting

New Initiatives

Page 16

•

Remote Club Assistance

•

Voice of D82

•

Club Mentoring & coaching, Coach Excellence Programme

•

& Report from the District PQD

Education

Page 27

•

Outstanding Area Director/ Division Director Awards

•

Golden Gavel & Golden Gavel+ Awards

•

Brand Presence

•

Encouraging web presence & club level PR activities

Streamlining Processes

Page 35

•

Reverberation 2015

•

District Team & Newly Appointed Special Committees

•

District Calendar

•

Ovation 2016

New Initiatives

Education

Streamlining Processes

District 82 started the new Toastmasters year with a change to the Areas: we are now realigned according to geographical location of Clubs. Main objective in this move is to facilitate Area Directors (AD) to visit their Clubs more frequently by allocating clubs located within close proximity to the AD’s home clubs.

This initiative was not without its share of opposition from members as well as officers. However, it has proven to be a very effective initiative.

Another initiative of the District during the year was to draft all procedures into one booklet: these include; • Details on district awards • Timelines • Guidelines • Instructions for District Officers etc.

A first of its kind, the booklet is expected to collate all information required for District Officers to fulfill their roles into one resource for easy reference.

District 82 has planned to establish Toastmasters Leadership Institute (TLI) from the forthcoming year (2015-2016) • The Toastmasters Leadership Institute (TLI) is a premier educational opportunity for Toastmasters’ club officers, as well as the membership at large.

• TLI is where Toastmasters from across the district come together to network, share ideas, and be inspired.

• It’s where newly-elected club officers receive training on how to best serve their clubs.

• It’s where any Toastmaster can expand skill sets as a communicator and a leader with additional educational sessions.

District 82 Mid Year Review 2015 | Page 4

New Initiatives

Education

Streamlining Processes

• This would also streamline district level training programs such as JTPs, Emergence, Prominence, etc.

Objectives: • Standardized program features; central coordination • Proper training will ensure proper performance, which will make sure that all our clubs reach ‘Distinguished’ status as a minimum standard • TLI will also enhance the image of Toastmasters within the district through the workshops that will present • Quality control • Increased awareness • Stability – TM knows where to go to get training done for division

Benefits: • • • • • •

A resource for clubs, areas, divisions and district Meeting a need for a standard based body Providing quality training designed specifically for TM Variety of skills are offered to maximize the TM offering Central point for training & communication thereof TLI will ensure there is a certain standard in the Toastmasters in District training programs. This will be due to increased effort put into training sessions and the capability enhancement through a pool of qualified and trained trainers within district

Club Officers Training Programme The primary activity, to begin with, from TLI would be conducting all the OTPs across the district with a central syllabus and methodology. However, it is the Divisions that would coordinate and host those OTPs but still under the umbrella of guidelines provided by the TLI. Centralised training material and centralized coordination for fixing OTP calendars, registration and geographically distributed venues would be supported by the TLI office. A set of 14 trainers, recommended by Division Directors, would be picked and trained as trainers. Only these accredited trainers would conduct the OTPs.

The process would be as follows; • 8 trainers would be selected for each role to support the 4 divisions in Chennai.

District 82 Mid Year Review 2015 | Page 5

New Initiatives

Education

Streamlining Processes

• Similarly, TLI team in Sri Lanka will select their own trainers.

• The trainers would be picked only from the previous 3 terms of officers. This would ensure sharing of latest trends and practices in clubs as well as will give rise to a new set of trainers.

• Current (2015-2016) term officers will NOT be selected as trainers, for the reason that they may not be able to attend the programme themselves.

• The sessions for each officer role is tentatively planned for one hour in parallel break-away sessions.

• It will be followed by special sessions on various much needed topics district leadership challenges, guidelines, club success planning, etc.,(yet to be formalized) • Two (02) hours for officers training; one hour for special sessions 45 minutes for division’s agenda with a break of 15 minutes is the tentative plan

Your contribution: • You will be working in coordination with another set of Trainers from Sri Lanka • Coordinating and creating a centralized content for OTPs – one member each per officer role.

• We will ask all of those nominated trainers to send their content for the training of their respective roles.

• You will review, evaluate, edit and prepare a crisp and clear, standard presentation that would be used for ALL OTPs across the district.

• Hence, each one of you will get 8 different contents from the prospective trainers, which you will streamline and submit to TLI for final review and execution • You will train your respective trainers on how to conduct their sessions using the standard presentation and teach them about using their own examples, case studies, analogies in the training without deviating from the central syllabus.

• TLI office would have a team who would receive all your inputs, collate the content and provide it to the trainers) A Train The Trainer (TTT) was conducted for all the 32 trainers containing a schedule of 4 hours with ½ hour sessions for each role and 15 minutes general discussion for a typical half a day session. The program would give a general idea on how the content is organized and how to conduct the training. However, it would not present much tacit information useful for trainers which is covered in a general instructions and discussion session in the training.

District 82 Mid Year Review 2015 | Page 6

New Initiatives

Education

The Toastmasters Leadership Institute (TLI) was formed under the vision and guidance of the District Director, DTM Sastharam Ravendran.

As a District we had many things we were striving towards this year and Quality Education and Training was one that was high on priority. So the Toastmasters Leadership Institute was formed as a premier educational opportunity for Toastmasters’ club officers, as well as the membership at large.

TLI’s have been established in many districts across the world and the role varies from creating basic educational & leadership programs offered by TMI, to conducting advanced training programs with Keynote speakers from around the globe. TLI in D82 is aimed to ensure there is a certain standard in the Toastmasters in District training programs. This is done through increased effort put into training sessions and the capability enhancement through a pool of qualified and trained trainers within district

Streamlining Processes

Aims 1. Consistency & Quality • To maintain consistency of the educational training programs such as COTP, JTP & Emergence, that are conducted throughout the district • To maintain quality in the program and equal learning experience, irrespective of division and location the training is held in

2. Affordability • To make these basic trainings more affordable to members, thereby enabling more members to attend

3. Accessibility • To spread out the trainings on several dates, so that members will have more options to choose from • To publish dates in advance so that members can plan their agenda’s

Programmes and Initiatives at a Glance • Train the Trainer • Club Officer Training Program Syllabus • Judges Training & Chief Judges Training Program • Emergence – Contest Planning and Preparation • TLI Shop • On line Payment Gateway

District 82 Mid Year Review 2015 | Page 7

New Initiatives

Toastmaster Volunteer Trainers Presidents Role: Chrishanthi Emmanuel VPE Role: Mahesh Jayasinghe VPM Role: Trishma Pinto VPPR Role: Zameen M Saleem Secretary Role: Ajitha Goonawerdene Treasurer Role: Hiranthi Ratnayake SAA Role: Raj Vijayasiri Judges & Chief Judge Training: Niroshan Nadarajah Humorous Speech: Arfath Saleem Niranjan De Silva Evaluation Speech: Sandun Fernando Michelle De Silva Sridhar Ranganathan Contest Management: Niroshan Nadarajah

Education

Streamlining Processes

Train the Trainer TLI has already concluded a few projects since its inauguration. The first being a Train the Trainer Program which was conducted to train resource personnel for the Club officer training session which were hosted by the divisions. TLI also introduced a central syllabus for the OTP’s and created standard presentations to be used across all OTP’s which the trainers were trained on how to use. With this we ensured that the program content delivered throughout the District was consistent and that all members experienced the same training and educational experience, irrespective of which OTP they attended. Cost for OTP’s were also standardized making it affordable and more accessible for members to attend without much financial burden

Judges Training & Emergence Program The next project was the Judges training and Emergence Programs aimed at getting members trained for the upcoming contest season which would also in turn raise the quality standards of contests conducted in the District. The judges training portion of the program concentrated on preparation for judges, specific to judging Humour and Evaluation Contests.

The Emergence portion of the training consisted of a Humour Speech and Evaluations Speech workshop and a segment on contest management for contest officials.

There were three such programs conducted in Sri Lanka with one being in Kurunegala, one in Colombo and the last one concluded at the University of Moratuwa. In keeping with the objective to make training affordable and accessible, all three programs were subsidized by the district with a cost of just Rs 300/- being charged for entrance, while spreading out the trainings to cover geographically, as many clubs as possible.

District 82 Mid Year Review 2015 | Page 8

New Initiatives

Education

Streamlining Processes

TLI Shop With the introduction of the TLI Shop, members of D82 were awarded the much awaited online booking facility to register for District training programs and conferences from the convenience of their own homes.

On line Payment Gateway Not just register, but through the online payment gateway members could also make payments online and secure their seats for these trainings.

The option is also available to pay to a SPOC, should you choose to opt out of paying online

Future Plans Yet to come in the TLI plan is trainings for resource personnel and conducting of Speechcraft, Leadership pool trainings and of course we have an entire plan for the next contest season. We also want to listen to our members and see what areas training is required in and cater to these needs as well. It’s going to be an exciting year for TLI and District 82.

Testimonial from satisfied members

District 82 Mid Year Review 2015 | Page 9

New Initiatives

Streamlining Processes

Education

TLI Team – Sri Lanka TLI Chair – Sri Lanka Scerena Dirckze

Program Quality Coordinator Niroshan Nadarajah

Program Logistics Coordinator Sashi Ratnayake

Division Coordinators

Division A

Division C

Division E

Division F

Division H

Division J

Division A: Sliema Gunatunge

Division F: Sivatharshini Supagar

Division C: Varuna Ratnaweera

Division H: Lawrance Madapatha

Division E: Nishantha Hettiarachchi

Division J: Shiham Nawaz

District 82 Mid Year Review 2015 | Page 10

New Initiatives

Train the trainer program:

Master Trainers Presidents Role: Rahul Shankar VPE Role: Sudha Rajesh VPM Role: Sundararaman Chinthamani VP PR Role: Alex Jacob Secretary Role: Rajesh Natarajan Treasurer Role: Parthasarathy SAA Role: Kruthika Online webinar : 13-09-2015 Contest Management conducted by Rajaesh Natarajan.

15 Toastmasters participated 15-11-2015 How to conduct Club Elections by DTM Nina John 10 Toastmasters participated

Streamlining Processes

Education

Train the trainer program has been initiated and conducted on 4th July 2015. 53 Toastmasters have undergone the TRAIN THE TRAINER Certification. Subsequent to the training, TLI certified trainers have Trained at OTP – Chennai, Vellore TLI’s primary responsibilities include; • Content standardization • Train the trainers • Agenda preparation • Support for registration Emergence 1

Emergence 2

Judges & Chief Judge Training: Vijayalakshmi S

Judges & Chief Judge Training: Navaneeth V Ganesh

Humorous Speech: Susheela S

Humorous Speech: Jayan Narayan

Evaluation Speech: Roshantha Thushara Jayatunge

Evaluation Speech: Sridhar Ranganathan

Contest Management: Rahul Shankar

Contest Management: Rahul Shankar

Attendance: Attendance: 93 Toastmasters attended 143 Toastmasters attended

District 82 Mid Year Review 2015 | Page 11

New Initiatives

Education

TLI Team – Tamil Nadu TLI Chair – Tamil Nadu DTM Guruprasad

TLI Co - Chair Alex Jacob

TLI Secretary Kruthika N

TLI Admin Support Karthikeyan Arumugam

TLI Coordinator Lakshmi Guruprasad

District 82 Mid Year Review 2015 | Page 12

Streamlining Processes

New Initiatives

Education

Streamlining Processes

Leading the efforts in building the membership of Toastmasters, the District 82 Club Growth Director, DTM Ajantha Jayawardena, has carried out several initiatives during the last 6 months. In this section, we detail the progress made in new club development, club rescue efforts, club membership promotion, and membership retention.

Events; 1. CEO Breakfast Meeting, July 2015: This was an initiative led by the CGD and coordinated by DTM Padmini Samarasinghe. The main objective of this event was to take Toastmasters to the corporate sector by meeting with CEOs from leading companies in Sri Lanka who do not yet have Toastmasters Clubs. DTM Arunasalam Balraj, 1st Vice President – TMI and World Champion of Public Speaking 2014 TM Dhananjaya Hettiarachchi addressed the gathering, sharing their experience followed by the CEOs of two leading organisations in Sri Lanka who shared their views and reasons to support thriving Toastmasters clubs in their own companies. More detail on this event can be reviewed in the following article (Page 15).

2. CIMA Toastmasters Quiz, November 2015: this is a routine event spearheaded by the CIMA Sri Lanka (Chartered Institute of Management Accountants Sri Lanka) Toastmasters Club which brings Toastmasters from different clubs in a different platform. The CIMA Toastmasters Quiz 2015 was held at the BMICH for the 5th consecutive year with 25 clubs and 125 members/ non members participating from across the country. Dialog Toastmasters Club emerged victorious while SLT Toastmasters Club secured 2nd place with HNB Toastmasters Club coming in at 3rd place. Toastmasters Round of the quiz was won by IESL Toastmasters Club.

3. Road Show, December 2015: With the aim of taking Toastmasters to remote areas, a team of Toastmasters conducted a programme in Badulla, Sri Lanka.

Badulla is location in the ‘Uva Province’ in Sri Lanka and is over 200km away from the commercial capital of Colombo. This is the first time a Toastmasters programme was held in this region. Participants included employees from organisations with branches in Badulla including Hatton National Bank, and NTS. District 82 Mid Year Review 2015 | Page 13

New Initiatives

Streamlining Processes

Education

District PQD DTM Sudash Liyanage, Past District Governor DTM Zameen Saleem, TM Chandrasiri Wanasinghe, TM Punsirimewan Kamburawala, TM Shehara Dissanayake, TM Arshad Nizam, TM Moditha Sendanayake travelled to Badulla for this programme and conducted sessions about Toastmasters, the benefits of Toastmasters, the Club environment, and rounded up the session with a model meeting.

Goals

Target

July

August

September

October

November

December

CGD and the extended team has been successful in opening 13 new clubs and hopes to open another 15 clubs before the end of the term. This will bring the total number of new clubs opened to 28. Unfortunately, the team foresees loss of about 8 clubs which will bring the net gain to 20 clubs. The CGD and the extended teams are currently focusing on building the membership through ongoing efforts.

Membership payments Growth

11,032

166

657

4,890

5,624

5,861

6,017

Club Growth

15

1

3

2

3

3

1

Paid up clubs to date

192

178

181

183

170

172

178

Zero Payment clubs

0

Not available Not available

10

9

0

Not available Not available

13

Club base less than 20 Members

Not available Not available

Not available

Not available

23

District 82 Mid Year Review 2015 | Page 14

New Initiatives

Education

Streamlining Processes

In an effort to take the Toastmasters programme to more organisations, District 82 organized a breakfast meeting for CEOs and Managing Directors of leading organisations in Sri Lanka that do not yet have Toastmasters clubs. The event was chaired by DTM Padmini Samarasinghe.

The event saw DTM Sudash Liyanage – Programme Quality Director District 82 and DTM Ajantha Jayawardena – Club Growth Director District 82 and other District Officers in attendance.

Twenty five leading organisations were represented at the function Held on the 24th of July 2015 at Kingsbury Hotel in the heart of Colombo. The event was graced by Chief Guest DTM Arunasalam Balraj – First Vice President of Toastmasters International and Guest Speaker CTM Dhananjaya Hettiarachchi – World Champion of Public Speaking 2014.

The resonating message of the morning was that fear and inhibition of public speaking in corporate executives is universal and more organisations realise the value of the Toastmasters programme for their people.

The importance of investing in skills development of people and the role of Toastmasters in achieving that was reiterated at this event by the distinguished panel of speakers. This panel included the three Special Guest Speakers Mr. Aravinda Perera, Managing Director of Sampath Bank PLC and a Director of the Colombo Stock Exchange, as well as Mr. Rajendra Theagarajah, Director/ Chief Executive Officer at National Development Bank PLC (NDB) and former Managing Director /CEO of Hatton National Bank.

District 82 Mid Year Review 2015 | Page 15

New Initiatives

Education

Streamlining Processes

The growth of District 82 is now dependent on the remote clubs and areas that have been seeded in the last few years. It is the mission of district executive committee to expand and grow the Toastmasters movement in the tier-2 cities and towns. The district is keen to support and grow the Toastmasters movement in these areas to grow the district base and add to the diversity.

This section highlights the initiative and framework for providing the financial support to the well being, growth and sustenance of the remote areas and clubs of the district 82. This document supplements the district club chartering guideline and the mentoring program. Though the initiative earmarks the stakeholders for finances as the area and division director, it is in most cases marked to be used for the mentoring, coaching, membership and quality improvement of the clubs and areas in the district.

This is the first time the district has formulated a support framework for remote clubs. The framework is expected to evolve in future based on feedback by adjusting the monetary assistance and / or other criteria. The initiative is a means to provide token support, encouragement and motivation to the area and division directors who go well and beyond to support the remote clubs.

Criteria for remote club: It would require area director to travel at least 75 kms in each direction to attend a live face-to-face meeting at the registered club location. The distance is calculated from the home club / residence / office location of the area director of the area to the registered club address, whichever is the nearest.

District 82 Mid Year Review 2015 | Page 16

New Initiatives

Streamlining Processes

Education

Criteria for remote area: It would require the home club of the area director to be at least 100km away from the home club of the division director. The home club of area director should also be at-least 30km away from home club of another area director of district. Based on this above criteria to identify remote clubs and areas, the financial assistance is provided for periodic visits to the remote clubs and areas. The table of currently approved travel + accommodation limit for the stakeholders is as follows: Remote area [USD]

Remote club [USD] [for AD] Conditions

To AD~

To DD

Existing

New

Contest [Area + club]

50

NA

NA

NA

2 terms inclusive. only for remote judges travel

Officer installation

NA

NA

50

50

July, January inclusive

MoT visit

NA

NA

50

50

August, February inclusive

DD visit

NA

50

NA

NA

September, March inclusive

Educational session

#

NA

NA

#

Mentor / coach budget from CGD

District team travel

NA

NA

NA

NA

75 USD budget for remote mentor, coach travel

Division contest^

NA

300

NA

NA

Division contest in remote area

Note: ^ - Cannot be used for contest / conference expenses.

To be used only for travelling to conferences and improvement of remote areas ~ - To be used on behalf of Contest chair and Club mentor / coach * - The amount is split 50:50 for travel and accommodation Sample workout of finances for remote areas in the District: • Division X having a remote area X1 which has 2 remote clubs • Division Y having area Y1 with 2 remote clubs and Y3 with 1 remote club • Division Z having 1 remote area Z2 with 1 remote club

District 82 Mid Year Review 2015 | Page 17

New Initiatives

Streamlining Processes

Education

X1

Y1

Z2

Y3

Any new remote club*

Remote club count :

2

2

1

1

-

to AD

275

275

175

175

-

to DD

50

-

50

-

-

**from district team to coach / mentor

#

#

#

#

#

Total

400

350

300

250

#

Note: * - New club budget will be given fully if chartering guidelines are met before January Will be 150 USD if it is before March; 100 USD after March ** - Applicable only if club coach or mentor is appointed remotely. # - Covered by mentor / coach budget

In the Toastmasters calendar, a normal club member gets to meet the area director fairly regularly and division director couple of times. The district 82 boasts of many senior toastmasters, distinguished toastmasters, eloquent speakers, inspiring leaders and mentors par excellence. The Voice of D82 initiative was started to bring out and share the wealth of experience from these toastmasters to the district members.

Voice of d82 is a podcast program that is released once a month by the district PRO team to social media. The flavor of the podcast for every month is predominantly set to be the flavor of the toastmaster calendar with the aim of bringing about awareness of TMI procedures, providing insightful tips for contest preparation, management and about vision of the district.

District 82 Mid Year Review 2015 | Page 18

New Initiatives

Education

Streamlining Processes

The first of the kind initiative in the district has so far hosted district contest winner to give contest preparation tips, nuances from past district chief judge on how toastmasters supplements career goals, district club growth director on the vision of the district and WCPS#2 about toastmastering. The initiative has set itself ambitious goals and the district aims to have the voice of D82 as one another means to establish the connect amongst toastmasters far and wide within the district to reach out and listen to the leaders in toastmasters.

District team will form a pool of mentors to assist Clubs that need the additional support. Senior toastmasters who have taken roles as Club Presidents and VP Education are eligible to be mentors. Each mentor will be given 1 or 2 clubs to assist. • Eligible members: Interested members can send nomination to be mentors. A mentor is required to visit clubs at least 04 times each quarter and guide the clubs on completing Club Success plans, Toastmasters branding, Moments of Truth, submitting payments to renew membership, check on DCP progress etc. • Mentors will be required to submit Review Reports to District Trio and to the respective Division Director of the club.

Division Directors are to send a list of Clubs that need mentoring, e.g. Clubs with less than 12 members / less than 5 DCP points. Awards for outstanding mentors would be announced based on the performance of the clubs. Get in touch with the Chairpersons of the Mentoring Programme for Tamil Nadu and Sri Lanka for more details.

District 82 Mid Year Review 2015 | Page 19

New Initiatives

Education

Streamlining Processes

The district 82 club mentoring and coaching initiative was started to aid the ailing clubs and to improve the club quality in the district. The club coach appointment follows the TMI guidelines and the club mentoring is governed by the district procedures.

We request district leaders to spread the word to get more volunteers to become club mentors and coaches. The district as a whole, needs 50+ more club coaches / mentors for its clubs.

The following table gives an overall summary of the current status of Tamil Nadu clubs to which club mentor / coach is needed and has been assigned.

Area

Club

B4

Amazon Chennai

I3

HCL Speech Weavers

G2

Verizon Chennai – RMZ

I3

Toastmaster

Position

Status

Myneni Lakshmi

Coach

Amber

Praveen Manohar

Coach

Amber

Badhrinath

Coach

Green

Umamaheswari

Coach

Red

Jayapriya

Coach

Red

Narmadha

Coach

Green

Alex

Coach

Green

Wipro Chennai

B3

HCL Pinnacle

Samuel Whitefield

Coach

Green

I5

Barclays Chennai

Manoj kumar

Coach

Amber

Sriram

Coach

Red

B1

CSS Corp Navneeth

Coach

Red

District 82 Mid Year Review 2015 | Page 20

New Initiatives

Education

Streamlining Processes

Area

Club

Toastmaster

Position

Status

D2

Thirdware chennai

Karthikeyan

Mentor

Green

I3

Tech Mahindra

Sundarraman

Mentor

Green

G5

Infosys Shols

Muki

Mentor

Green

Rajaprabavathy

Mentor

Green

I4

Infotrellis Narita

Mentor

Green

D4

TCS Orators toastmasters

Manikandan

Mentor

Amber

D4

TCS Infinity toastmasters

Lesly vinod kumar

Mentor

Amber

B2

Ford India

AD working on prospect

Coach

Red

B2

NSN Oragadam

Awaiting AD response

Coach

Red

B3

FSSC

Work in progress

Mentor

Amber

D1

BIM

<Need support>

Coach

Red

D3

DOW IEC

Awaiting AD response

Coach

Red

G1

Syntel

AD working on club

Mentor

Amber

G1

Nokia networks

AD working on club

Mentor

Amber

A 2

Central Bk

Thusith Gunawarnasuriya

Mentor

Red

A4

BOC

Keerthi Sumanadasa

Mentor

Green

C1

SLPA (NEW)

Niranjan Gunaratne

Mentor

Green

C1

ITI

Varuna Ratnaweera / Srianthie

Mentor

Red

C3

Sabaragamuwa

Mahinda Karunakara

Mentor

Amber

C3

Seethawake

Mentor

Red

Mangaleshwarn R /Srianthie District 82 Mid Year Review 2015 | Page 21

New Initiatives

Education

Streamlining Processes

Area

Club

Toastmaster

Position

Status

F1

Polytex

Veena Jayawickrama

Mentor

Red

F2

Linea Aqua

Niroshan Motha

Mentor

Amber

F3

Holcim

Ajitha Goonawardena

Mentor

Red

F4

Commercial Bk

Shadiya Zakariya

Mentor

Red

H1

HNB Central

M N M Munawara

Mentor

Green

H2

MAS Slim Line

Chethiya Subasinghe

Mentor

Red

H2

Nestle

Sudath Fernando

Mentor

Red

H3

Athugalpura

Neelakanth Wanninayaka

Mentor

Red

H4

Jaffna

Pirabakaran Kanapathipillai

Mentor

Green

J1

Attune

Dushyanthi Adikari

Mentor

Green

J1

APIIT

Mario Wickramarchchi

Mentor

Amber

J2

Fusion

Shiham Nawaz

Mentor

Green

J3

U o Moratuwa

Sanjeewa Fonseka

Mentor

Amber

J4

KDU

Srianthie Salgado

Mentor

Green

C4

Mount

Srianthie

Coach

Amber

District 82 Mid Year Review 2015 | Page 22

New Initiatives

Education

Streamlining Processes

A member who has served as a VP Education or above would be eligible to be a Coach. Any member who wants to volunteer as a Coach should understand the commitment in time that has to be devoted to the Clubs they would be coaching: A Club Coach would be expected to work with struggling clubs to maintain at least 8 members or build membership by 5 members above the club base, achieve at least 5 DCP points, ensure at least 02 officers from the club attends the OTP and at least 02 members of the club attends a District Conference.

Any member who is interested to take on the role of a Coach should send their nominations to the District Club Growth Director before 15 July 2015. The list of weak clubs will be published by 1 July 2015. A selected Coach would serve for 11 months commencing from 1st of August 2015.

District 82 Mid Year Review 2015 | Page 23

New Initiatives

Education

Streamlining Processes

The Programme Quality Director of District 82, DTM Sudash Liyanage, and his team have been focusing their energy on facilitating quality growth in clubs. The Golden Gavel Award and Golden Gavel Plus Award were introduced in the past to encourage Clubs to work towards specific goals that will strengthen the clubs and also secure DCP points. The section on pages 32 to 34 detail the requirements to secure these awards which will are meant to also encourage members to attend conference and to improve participation in organised educational programmes. At the moment, 62 Clubs are working towards the Golden Gavel Award.

In addition to the Golden Gavel/ Golden Gavel Plus Awards, the PCD’s Team also introduced the Quality Club Award this year to ensure Clubs do not lose focus on the quality of the club experience in their rush to secure awards. Currently, 57 clubs are working towards the Quality Club Award. As of 1st January 2016, the DCP points expected to be achieved by the clubs in District 82 are as detailed below. The targeted number of clubs required to achieve 5 DCP points in order to secure the President’s Distinguished District is 89 clubs.

• Number of clubs expected to achieve 5 DCP points or over = 52 • Number of clubs expected to achieve 4 DCP points = 35 • Number of clubs expected to achieve 3 DCP points = 26 • Number of clubs expected to achieve 2 DCP points = 39 Another effort of the PQDs Team is to provide a platform to the leaders who aspire to contribute to the success of the Toastmasters movement by establishing the District 82 Leadership Pool.

President and VP Education (Past or Present) can volunteer for this programme.

• What is on offer? The basics of leadership would be explained through workshops and training sessions • Role of the pool: Trained members of the pool will be requested to visit clubs and share the knowledge, train other Toastmasters, organize leadership events, conduct Speechcraft programs, conduct District sponsored events, etc.

• How can members join? Club President can nominate members to the pool through the Assistant Division Directors (Program Quality) • Activities: The first activity of the Leadership Pool is a workshop which will be held on 23rd January 2016. This workshop will cover the benefits of Toastmasters, the benefits of mentoring, and basics of how to conduct a Speechcraft programme.

The Team hopes these efforts will guide the Club towards sustainable growth District 82 Mid Year Review 2015 | Page 24

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Maximum Marks

Criteria

Evaluation Method

DCP goals

20 (2 marks per DCP point)

Through TMI dashboard

Preparation for additional DCP goals such as future educational goals of members: • 5 CC speeches completed – 6 members • 5 AC speeches completed – 3 members

18 (2 points per member)

Through updated club success plan, certified by the Secretary

Club quality presentations made at the club meeting by a club member or by a visiting Toastmaster. The presentations are: • Evaluate to motivate • Club meeting roles • Mentoring • Going beyond the club

8 (2 points per presentation)

Meeting agenda and the presentation evaluation form

Theme meetings: Conduct 2 theme meetings and conduct 1 additional meeting outside normal meeting environment / location

9 (3 points per meeting)

Joint meetings: Hold 2 joint meetings per year and the other club can’t be the same.

6 (3 points per meeting)

EXCO meetings: Hold one EXCO meeting per quarter.

4 (1 point per meeting)

Meeting agenda and the minutes of the meeting

6 (1 point per committee)

Confirmation by the Secretary Details of committees (members, action plan)

EXCO sub committees: Appoint shadow / subcommittee for EXCO positions except for the President. Committees should be appointed before 30th September

Meeting agenda certified by the Secretary 5 meeting photos Meeting agenda certified by both the Secretaries 5 meeting photos

District 82 Mid Year Review 2015 | Page 25

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Maximum Marks

Criteria

Evaluation Method

Visitors from other Toastmaster clubs: A visiting Toastmaster should play a meeting role, deliver a speech or a presentation, one per quarter.

Visiting Toastmaster should not be the same

4 (1 point per meeting with a visiting Toastmaster)

Meeting agenda certified by the Secretary Feedback by the visiting Toastmaster

Area Director quality check: Through Area Director visits

25 (25 marks per visit and averaged for 2 visits)

Area Director report Area Director club quality check list (refer below)

Total

100

Area Directorâ&#x20AC;&#x2122;s Quality Checklist Criteria

Maximum Marks

Meeting start and end on time

4

Display of club banner as per TMI brand guidelines

3

Attendance of more than 50% of paid members

3

Display of communication, leadership and DCP charts

3

Usage of proper, precise, clear and neat agenda

2

Display of club ribbons

2

Display of club charter

1

Warm welcome for guests and invite them to speak

1

Availability and usage of guest book

1

Availability of club and Exco meeting minutes

1

Availability of name tags for members and guests

1

Availability of sign / notice board for meeting

1

Recognition of best speaker, evaluator awards

1

Usage of gavel

1

Total

25 District 82 Mid Year Review 2015 | Page 26

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The District will reward Area Directors for outstanding performance based on the following criteria and timelines; • Officer List submitted by all clubs: Due by 30th June 2015 • 20 members maintained at all clubs: • 1st Term: 15th September • 2nd Term: 15th March • 100% AD reports submitted: • 1st Term: 30th October • 2nd Term: 30th March • Area Director to open one club: by or before 30th April • No Club loss: By 30th April • Distinguished Clubs (5 DCP points) achieved by all clubs: By 30th April

The District will reward Division Directors for outstanding performance based on the following criteria and timelines; • Officer List submitted by all clubs: Due by 30th June 2015 • 20 members maintained at all clubs; • 1st Term: 15th September, • 2nd Term: 15th March • 100% AD reports submitted: • 1st Term: 30th October • 2nd Term: 30th March • All Area’s to open one club each: by or before 30th April • No Club loss: By 30th April • Distinguished Clubs (5 DCP points) achieved by all clubs: By 30th April

District 82 Mid Year Review 2015 | Page 27

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District 82is a conglomeration of Clubs from Tamil Nadu (India) and Sri Lanka. The legacy of district 82 is quite a fascinating one. District 82 has been world number 1 district in the past and has always been at the top of the table from inception (World #2 in 201415). When it comes to creating a 5 year plan for District, we donâ&#x20AC;&#x2122;t make one because District 82 splits and creates new districts, at most once in 4 years.

The rapid growth of Toastmasters in District 82 is not because of the growth in membership & Clubs, but due to the overall development of clubs.

A Club develops with the all-round development of its members. To aid that, District 82 has always thought beyond the walls and challenged the clubs to explore beyond the traditional boundaries.

A strong Distinguished Club Program (DCP) set by Toastmasters has been the main bloodline for each and every Toastmasters club around the world & District 82. Yet District 82 wanted to achieve more and give the members, the best experience. To make it more challenging, District 82 has awards named Golden Gavel and Golden Gavel Plus.

What are Golden Gavel (GG) and Golden Gavel Plus (GG+) awards?

These Awards were created to make it challenging for the clubs to achieve excellence in all avenues of Toastmastering, say it Membership (or) Education (or) Public Relations. Golden Gavel and Golden Gavel Plus awards have extra criterion set by the district to District 82 Mid Year Review 2015 | Page 28

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the clubs apart from the DCP points. The criteria will help the clubs to • build and retain members, • achieve membership awards, • build the Brand “Toastmasters” , • administer the club in a better way,

• do contest management, • create new leaders • build rapport with other clubs and • do quality meetings.

The base criteria for the Golden Gavel and Golden Gavel Plus is to score 10 /10 in the DCP (Distinguished Club Program). This criteria makes sure that the clubs aim for the President Distinguished status, by default, helping the district to perform better by creating more communicators and leaders.

Specifics of Golden Gavel and Golden Gavel Plus 1. Administration& Training: Club Administration is very crucial because Toastmasters International has to keep record of all the major things that happen in the club in order to facilitate the District leaders with Real Time Data.

To ensure the administration part of the club is taken care of, District 82 has set criterion in Golden Gavel and Golden Gavel Plus Awards with respect to the below items • Annual General Body Meeting& Club Officer List • Club officer Training • Club Success Plan • Moments of Truth a) Annual General Body Meeting & Club Officer List District 82 encourages clubs to hold Annual / Bi- Annual General Body meeting(s) in order to pass club amendments and to hold club elections. This gives more power to District 82 Mid Year Review 2015 | Page 29

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the members to decide the club constitution and have a say in the club executive matters. This General Body Meeting also provide a platform to conduct the Club elections for the next term.

In order to facilitate and encourage this, District 82 has a criteria set for holding the general Body meetings and submitting the officer list, way before the deadlines provided by the Toastmasters International . This makes sure that most of the clubs finish their elections on time and submit the Officers list before the deadline to avoid last minute hassle.

Criteria Annual General Body Meeting & Club Officers List Conduct the AGM of the Club and submit the Officer List by; • Semi Annual Clubs: 15th December 2015 and 15th May 2016 • Annual Clubs – 15th May 2016

Golden Gavel

Golden Gavel Plus

Required

Required

b) Club officer Training Pencils are efficient when they are sharpened and so as our club leaders. GG and GG plus awards extend the mandatory training of 4 officers required in DCP to much more. This makes sure almost all 7 officers are trained for their term, which makes the club efficient in all avenues.

Criteria

Golden Gavel

Golden Gavel Plus

Club Officer Training (OTP) – 1st Term

07 officers

07 officers

Club Officer Training (OTP) – 2nd Term

04 officers

07 officers

c) Club success Plan Well Planned is half done. So District 82 encourages clubs to create a strong club success plan. Area and Division Governors are equipped to help the club Executive members to fill the club success plan. Special sessions were held in TLI (Toastmasters Leadership Institute) programs on how to fill a club success plan.

District 82 Mid Year Review 2015 | Page 30

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More than 80 % of the clubs have done their planning and the Program Quality Director office have received the Club success plans via online submission thru www.d82.org d) Moments of Truth Moments of Truth is one of the best ways to evaluate a club and District 82 has made it a criteria for the GG and GG+ awards to encourage the practice of doing Moments of Truth once in every 6 months

2. Contest Management: a) Judges Training Contests are fun and every contest deserves a fair result. In order to create a league of judges to support contests from club till district, District 82 has guidelines for clubs to produce as trained judges once in 6 months.

Golden Gavel

Golden Gavel Plus

Attendance in Judges Training â&#x20AC;&#x201C; 1st Term (District Training - Toastmasters Leadership Institute, TLI)

3 members

4 members

Attendance in Judges Training â&#x20AC;&#x201C; 2ndTerm (District Training - TLI)

3 members

4 members

Criteria

b) Contest Training ( Emergence) Emergence is a district sponsored program that enables toastmasters to understand more on how to participate and write scripts for the upcoming contests. It also enables toastmasters on how to run a club contest.

Criteria Attendance in Emergence (District Training - TLI)

Golden Gavel

Golden Gavel Plus

2 members

4 members

b) Membership Members are the backbone of any Toastmaster Club and we at district 82 strive to add more members into our clubs to benefit more and more people in our communities.

District 82 Mid Year Review 2015 | Page 31

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communities. District 82 not just guides its club to add members, but also to retain its members. To add new Members, District 82 has set goals for the clubs to win Membership awards provided by Toastmasters like Smedley, Talk Up Toastmasters and Beat the clock awards.

Also, to retain its existing leaders and communicators, Golden Gavel and Golden Gavel plus motivates the clubs to renew members 15 days before the official deadline of Toastmasters. This ensures on time payment of dues for almost every member of the club.

Criteria Membership Awards • Smedley membership building award (1 August - 30 September) • Talk up Toastmasters membership building award (1 February - 31 March) Membership Renewals • 1st Term: Before 15th September • 2nd Term: Before 15th March

Golden Gavel

Golden Gavel Plus

1 out of the 2 awards mentions

Both awards

Minimum 20 membership renewals to be completed

Maintain base membership in both terms

4) Education & Leadership Apart from the education goals set in the DCP( Distinguished Club Program), district 82 believes that the club can offer more on the education & Leadership perspective.

To accomplish that , the clubs are encourage to do the following a) Conduct Educational sessions The clubs are encourage to conduct periodic sessions from Successful Club Series, Leadership Excellence Series & Better Speaker Series with the help of senior Toastmasters. This enables the club members to learn more about public speaking and Toastmasters.

District 82 Mid Year Review 2015 | Page 32

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Criteria

Golden Gavel

Golden Gavel Plus

Successful Club Series A session from the Series to be conducted before 31st October

Required

Required

Leadership Excellence Series A session from the Series to be conducted before 31st March

Required

Required

Better Speaker Series A session from the Series to be conducted before 30th April

Not Required

Required

b) Leadership Pool A good District thrives on its leaders and for a District with exponential growth, it is necessary to groom Leaders in the district. District 82 has created a Leadership pool to facilitate the continual availability of leaders to lead the district with respect to District events and TLI events Criteria

Leadership Pool

Golden Gavel

Golden Gavel Plus

1 Member to participate VP Education, President, Past VPs of Education or Presidents

2 Members to participate Either VPE or President (Or Past VPE’s and Past President’s)

5) Public Relations District 82 is one of the pioneers in public relations and the exponential membership growth can also be attributed to the rigorous PR campaigns the clubs do. The clubs are guided to produce newsletter and also to maintain web presence in the form of a website (or) a social media page to reach out to the public. Newsletters have been one of a productive tool to market and sell the idea of Toastmasters to public and social media pages, especially Facebook has brought lot of interested members to the club door steps Criteria Inform, educate and engage via newsletters and a ‘Club Tabloid’ (a snapshot of the club’s events) Web Presence / Facebook page: Clubs are to submit page insights for review to the PR Team

Golden Gavel

Golden Gavel Plus

1st Newsletter : 30th September 2nd Newsletter: 31st January

1st Newsletter : 30th September 2nd Newsletter: 31st January Tabloid: 30th April

1st Term: 1st October 2nd Term: 1st April

1st Term: 1st October 2nd Term: 1st April

District 82 Mid Year Review 2015 | Page 33

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Requirements of the Golden Gavel Award; • 10 DCP Points: by 30th April

• 20 Active members or +5 growth in members over base • Officer List submitted to TMI: Before 30th June • Club Success Plan: To reach Programme Quality Director by 15th August • Membership renewals: Minimum 20 renewals to be completed by: • 1st Term: 15th September • 2nd Term: 15th March • Membership Awards: Win any 1 (one) of either Talk Up Toastmasters or Smedley membership building programme awards • Newsletters: 2 newsletters to be submitted (See more details on page 49)

• Web presence/ FB Page: Insights to be submitted (See details on page 49) • Moments of Truth: Complete first round of MOT by 15th August with either the Area Director or a senior toastmaster • Judges Training: 3 (three) members to be trained as judges and the names to reach the District Web Master by; • 1st Term: 30th August • 2nd Term: 28th February • 07 officers to attend the Officer's Training Programme OTP) and at least 4 officers to attend the Second Round

• Attendance in TLI events: At least 2 members to attend events • Leadership Pool: 1 Member to participate, either VP Education, President, Past VPs of Education or Past Presidents Organise; • A Successful Club Series Session (other than MOT): Before 31st October • A Leadership Excellence Series Session: Before 31st March • Minutes of the sessions to be communicated to the Asst. Division Director, Program Quality of respective Divisions with clear indication of the sessions District 82 Mid Year Review 2015 | Page 34

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• Conduct the AGM of the Club: Officer List to be submitted by; • Semi Annual Clubs: 15th December 2015 and 15th May 2016 • Annual Clubs – 15th May 2016 • Attendance at District Conferences • At least 01 member to attend the Ovation Annual District Conference

Requirements of the Golden Gavel Plus Award; • 10 DCP Points: by 30th April • 20 Active members or +5 growth in members over base • Officer List submitted to TMI: Before 30th June • Club Success Plan: To reach Programme Quality Director by 15th August • Membership renewals: Maintain base membership in both terms: • 1st Term: 15th September • 2nd Term: 15th March • Membership Awards: Win both Talk Up Toastmasters and Smedley membership building programme awards • Newsletters: 2 newsletters + a Club tabloid to be submitted (Details on page 49) • Web presence/ FB Page: Insights to be submitted (See details on page 49) • Moments of Truth: Complete both rounds of MOT with either the Area Director or a senior toastmaster • 1st Term: by 15th August 2015 • 2nd Term: 15th February 2016 • Judges Training – 1st Term: 4 (four) members to be trained as judges and the names to reach the District Web Master by 30th August • Judges Training – 2nd Term: 4 (four) more members to be trained as judges and the names to reach the District Web Master by 28th February • OTP – 1st Term: 07 officers to attend the Officer's Training Programme (OTP) • OTP – 2nd Term: 07 officers to attend the OTP District 82 Mid Year Review 2015 | Page 35

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• Attendance in Training organised by TLI: At least 4 (four) members • Leadership Pool: 02 (two) members to participate; either VP Education, President, Past VPs of Education or Past Presidents Organise; • A Successful Club Series Session (other than MOT): Before 31st October • A Leadership Excellence Series Session: Before 31st March • A Better speaker series Session: Before 30th April • Minutes of the sessions to be communicated to the Asst. Division Director, Program Quality of respective Divisions with clear indication of the sessions • Conduct the AGM of the Club: Officer List to be submitted by; • Semi Annual Clubs: 15th December 2015 and 15th May 2016 • Annual Clubs: 15th May 2016 • Attendance at District Conferences • At least 01 member to attend both the Reverberation Semiannual Conference and Ovation Annual District Conference

Detailed criteria for the Golden Gavel and Golden Gavel Plus can be found on the District 82 website http://www.d82.org/

District 82 Mid Year Review 2015 | Page 36

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In line with our Vision of expanding the Toastmasters programme to the 2nd and 3rd tier cities, the District Officers are working to make the Toastmasters brand a more common brand. Our focus is on ensuring more brand visibility by tackling popular forms of media more strategically.

Presenting awards to clubs based on their web presence, efforts to build awareness through flyers are means utilised to encourage clubs to promote the toastmasters brand within their own spheres of influence.

The District PR Team will recognise the best flyers created by clubs each month. A link is available on the District 82 website to submit the flyers for judging.

Winners of each month will be recognised at the District conferences.

The PR Team will also monitor web present of Clubs routinely. Clubs are to submit page insights for review for Golden Gavel/ Golden Gavel + points by; â&#x20AC;˘ 1st Term: 1st October â&#x20AC;˘ 2nd Term: 1st April

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D82 PR Team was able to successfully implement an online form to capture the business meeting attendees. The requirement was came from the District Director DTM Sastharam Ravendran as follows.

• Presidents must be able to select whether they’re attending in the business meeting at Reverberation • Else they must be able to select an attendee from his/her club from a list • If none of the club members are registered for Reverberation, a form must be appeared to fill the details of attending person

Solution We reused Reverberation registrations details received from the conference chair & reused Clubs & Club Presidents database tables. New table was created to record all the responses of the form.

Database table structure Then we added a new page to D82 site to display the dynamic form. We used PHP to develop that page in order to be compatible with the current Wordpress installation of D82 site.

After that we generated unique links for each president and saved that in the database. And we used MailChimp mail merge to send unique links to each president.

Once a president submits his form, the link is automatically removed from the database, which prevents presidents from altering details nor re-submitting another response.

Finally we’re able to generate a report directly from the database which contains attending people’s details.

District 82 Mid Year Review 2015 | Page 38

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Case 2 : President is not attending & they want to assign a proxy Presidents can select “No” in the Step 1 & then they’re prompted to select whether they want to assign a proxy who has already registered for the Reverbs. If they select “Yes” there, they’re prompted a list of members who have registered for the Reverberation from the same club. If they select “No” in the 2nd step, they can still fill the form & fill the details of their proxy.

Retrospective We could have worked with TLI Shop development team to retrieve registration details directly from their databases rather than creating our own.

Flow of the process

Implementation Case 1 : President is attending in the business meeting Once a president opens the link, he can select whether him/herself is attending in the business meeting. If President marks as Yes, an internal check confirms whether the president is registered for Reverberation he/she can just confirm it by clicking “Confirm” button. If the president is not registered for reverbs, he/she can still fill the form & submit his/her details.

Response rate from Presidents is low & we must have created a proper communication channel to inform Presidents about the form & how it works so it will make more sense to them

District 82 Mid Year Review 2015 | Page 39

Reverbs

Reverberation 2015, the much awaited mid-year conference of District 82 unfolded in the historic city of Kandy, Sri Lanka over the weekend of 27th to 29th November 2015.

much of which is endemic to Sri Lanka.

The mountain range was declared as an environmental protection area in February 2010 under the National Environment Act of the country.

Led by the Conference Chair, DTM Noorul Munawwara, the organising committee of Reverberation had left no stone unturned to ensure the members experience the glory of Toastmasters without the frills usually associated with conferences in District 82. While the changes may not have afforded our toastmasters the comforts of modern conference locations, it certainly brought them back to nature and in touch with treasures that Sri Lanka has to offer.

Day 1

The conference was taken away from the commercial capital Colombo to the University of Peradeniya in Kandy, the historic hill capital of Sri Lanka. This is the first time a conference of this nature and scale was organised at a university.

University of Peradeniya nestles in the foothills of the Hanthana Mountain Range in Kandy, Sri Lanka. The mountain range has 7 peaks, the highest of which is at 3800 ft. (i.e. over 1000ft taller than Burj Khalifa, the tallest building in the World) and the Hanthana conservation forest is rich in biodiversity, much

The conference began with the hike in the Hanthana mountain range and the 6 Masters Cricket tournament.

The Hanthana hike was the first of these two events. District 82 Toastmasters packed their bags and were Hanthana bound in the wee hours of the morning on 27th November 2015.

Starting from the University of Peradeniya, the Toastmasters brave enough to take on the adventure were led by experienced guides on a quest along the Hanthana mountain range.

From the fresh mountain air to the colorful and amazing views, Hanthana Mountain Range was no doubt a memorable experience for Toastmasters!

District 82 Mid Year Review 2015 | Page 41

The â&#x20AC;&#x2DC;6Masters Cricket Encounterâ&#x20AC;&#x2122; followed lunch to round up day 1 and all teams and their cheering squads gathered at the sports grounds of the University of Peradeniya to witness the battle.

The tournament was organized by Awakening Toastmasters Club and saw a team representing each Division in District 82.

With the conclusion of the tournament, the festivities of the day came to an end.

Needless to say, Reverberations 2015 had an interesting start with these 2 amazing networking events.

All efforts were successfully carried out with volunteers from the University of Peradeniya, toastmasters from different clubs who contributed their time and other organisations whose support was amply extended to manage the excursion in Hanthana and the cricket match at the university grounds

Day 2 Day 2 began with the Business Meeting which was held at the University of Peradeniya Arts Theatre.

The District Executive Meeting commenced first and all Division Directors and the extended teams presented their mid year performance reports. With the conclusion of the District Executive Meeting, the District Council meeting commenced where pressing matters for the coming term discussed with the Council members.

At the conclusion of the Council meeting, DTM Sastharam Ravendran announced that the next District 82 Council Meeting will be held on 27th May 2016 at the Ovation conference in Chennai.

District 82 Mid Year Review 2015 | Page 39

Concluding the Business Meeting, DTM Catherine MacGillivray joining us from District 73 in Melbourne, Australia took the stage next to speak on best practices from her home District.

DTM MacGillivray is a Past District Governor of District 73.

DTM Sastharam Ravendran presented the first copy of â&#x20AC;&#x2DC;Reflectâ&#x20AC;&#x2122; the Mid Year Progress Report of District 82 to DTM MacGillivray and the first copy of the District 82 Procedure Booklet to DTM Kenneth Wang, Region Advisor - Region 13 for 2015/ 2016.

The formal Opening Ceremony started with the flag march. Chief Guest, Ms. Radha Venkataraman - Assistant High Commissioner to India in Kandy, and Keynote Speaker TM Palaniappa Subramaniam, one of the World's Top 3 speakers in 2012 took the stage to inspire the audience.

Registrations officially opened for the Ovation 2016 Conference at the opening ceremony and all members registering at the Reverberation conference received a promotional offer on the fee and over 190 members registered during this conference weekend.

Wrapping up Day 2, all Toastmasters partied the night away at the historical Queens Hotel

District 82 Mid Year Review 2015 | Page 40

Day 3 The day began with the contestants’ briefing at 8 am. Once the rest of us took our seats, Day 02 had officially begun. We saw DTM Sudash Liyanage Program Quality Director, District 82 take the stage first and deliver an inspiring speech on challenging the status quo.

DTM Kenneth Wong - Region 13 Advisor and Mrs. Gowri Rajan, Executive Director of Sun and Asoka Group of Companies, and the first Lady Governor of Rotary International District 3220, Sri Lanka and Maldives took the stage next to deliver educational sessions.

The prestigious Distinguished Toastmaster award was presented to DTM Shanthi Silva, DTM Ranmal Goonetilleke, DTM Bernadine Jayasinghe, DTM Pranav Vinod Kumar and DTM Rahul Shankar.

Humorous Speech contestants had the audience in stitches and proved that District 82 is home to some serious entertainers! The Evaluation Speech contestants were also out to prove their skill and the Division Champions gave tough battle to claim the District Champion title. The Mid-Year Conference concluded on a high note with an invitation to District 82 to meet again, in May 2016 in Chennai at Ovation 2016!

The Reverberation 2015 conference certainly made its mark in the historical city of Kandy.

If you missed the conference, catch up on the details through the scripts of our live blog (d82.org/blog) from the hill capital of Sri Lanka.

• • • • • • District 82 Mid Year Review 2015 | Page 41

Best Division (2014/2015) Division I

Flyer of the month • Farhan Immamudeen - SLIM Toastmasters Club (July) • Sreekar Reddy - Clima VIT Toastmasters Club (August) • Himanshu Grover - Phoenix VIT Toastmasters Club (September) • Charindi Ranasignhe - COYLE Toastmasters Club (October)

Division governor of the year (2014/2015) • Rahul Shankar - Division G

Best Facebook Presence • NDB Toastmasters Club

Area governor of the year (2014/2015) • Ira Shukla

Best Newsletter Award • APIIT Toastmasters Club

Highest membership retention • Great lakes Chennai Toastmasters Club • Phoenix VIC Toastmasters Club • SLIM Toastmasters Club Areas with best retention • Area F2 • Area I1 • Area C2 Membership growth • HNB Central Region Toastmasters Club • Sabaragamuwa Toastmasters Club • Phoenix Toastmasters Club PQD awards: Maximum and dedicated participants in TLI awards • Wayamba Toastmasters Club • IESL Toastmasters Club • AATSL Toastmasters Club • TCS Chennai Chapter • Ford Chennai Toastmasters Club Area Accolades • Area I1 • Area I2 • Area G3

Best Newsletter was selected on a few criteria; • Visual appeal/ creativity • Thematic concept • Innovative thinking • Correct use of TMI branding • Educational value • Awareness building on Toastmasters events • Engagement with members Accordingly, newsletters from 12 clubs were shortlisted whose newsletters best met most, if not all of these criteria. They are, in no particular order, CLIMA VIT TMC, Voice of Colombo TMC, Brisa VIT Toastmasters, APIIT TMC, Pinnacle Advanced TMC, Awakening TMC, Nuvens TMC, TCS Maitree Champions TMC, IFS TMC, SLIM TMC, Rising Pillars TMC, and Thirdware TMC. A panel of judges voted based on the above mentioned criteria and the Top 5 newsletters in District 82 in the 1st Term were; 1. APIIT TMC – Winner 2. Awakening TMC 3. Voice of Colombo TMC 4. CLIMA TMC 5. Pinnacle TMC *TMC - Toastmasters Club

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District Director

DTM Sastharam Raveendran

Mail@sastharam.com

Program Quality Director

DTM Sudash Liyanage

Liyanagesudash@gmail.com

Club Growth Director

DTM Ajantha Jayawardena

Ajanthadtm@gmail.com

Administration Manager

TM Akshaya Mahalingam

5rainbowsparkle@gmail.com

Finance Manager

TM S Sateesh Kumar

Sateeshkumar.Eks@gmail.com

Public Relations Manager

DTM Arshad Mohideen

pro@d82.org

District Chief Judge

TM Vijayalakshmi Soundarajan

Viji.Harini@gmail.com

Assistant Programme Quality Director – Sri Lanka

TM Ranishka Wimalasena

ranishk@yahoo.co.uk

Assistant Programme Quality Director – Tamil Nadu

TM Vidiya Prasanth

vidhyaprasanthenator@gmail.com

Assistant Club Growth Director TM Punsirimewan Kamburawala pkamburawala@yahoo.com – Sri Lanka Assistant Club Growth Director TM Arun Kumar Sridhar – Tamil Nadu TLI Chair – Sri Lanka

TM Scerena Jansen Dirckze

scerenaj@expofreight.com

TLI Chair – Tamil Nadu

TM Guruprasad Padmanabhan

gurupadman69@yahoo.co.in

Mentors Pool Chair – Sri Lanka

DTM Srianthie Salgado

sm.salgado@yahoo.com

Mentors Pool Chair – Tamil Nadu

TM Badhrinath Soundararajan

sbadhrinath@gmail.com

Assistant District Finance Manager – Sri Lanka

TM Ishani Kuruppu

ishanikuruppu@hotmail.com

Social Media Chair

TM Nisal Weerakoon

socialmedia@d82.org Twitter: @_Nisal_

Webmaster

TM Gayantha Samaradiwakara

webmaster@d82.org Twitter : @gayantha

Newsletter Editor

TM Yasangi Randeni

Editor-in-chief@d82.org

Co – Newsletter Editor

TM Hingston Lovell

Editor-in-chief@d82.org Twitter: mehingston89

Blog Master

TM Mazin Hussain

blog@d82.org Twitter : @mazin_hussain94

District 82 Mid Year Review 2015 | Page 63

Division A Division Director

TM Hussain Moosajee

hussaintmoosajee@gmail.com

Area Director A1

TM Saliya De Silva

Saliyads@yahoo.com

Area Director A2

TM Sarmaa Mahalingam

Sarma1@sltnet.lk

Area Director A3

TM Koshal Krishnakumar

Koshalkk31@gmail.com

Area Director A4

TM Milan Padukka

Milan.X.Padukka@rrd.com

Division B Division Director

TM K.V.Yuvaraju

Kvyuvaraju@gmail.com

Area Director B1

TM Santhanalakshmi Ramalingam

Santhana.Srinath@gmail.com

Area Director B2

TM Subhadip Banik

Subhadip.Banik89@gmail.com

Area Director B3

TM Samuel Whitefield

Samuelwhitefield@gmail.com

Area Director B4

TM Vamsi Sridhar

Vamsi.Sridhar@gmail.com

Area Director B5

TM Lavakumar Mudduluru

Lavakumar.Mudduluru@gmail.com

Division C Division Director

TM Ranmal Goonetilleke

Ranmal.G@gmail.com

Area Director C1

TM Muhammed Sheikh Ahmed

Muhammed@awakeningtm.org

Area Director C2

TM Imalee De Silva

Imaleedesilva@sampath.lk

Area Director C3

TM Tharindu Navodana Kankanamge

Navodanak@yahoo.com

Area Director C4

TM Keerthie Wijekulasooriya

Keerthiew@singersl.com

Division D Division Director

TM Pravin Mani

Pravin1314@gmail.com

Area Director D1

TM Mythily Ramanan

Mythily@livia.In

Area Director D2

TM Prashant Sree

Prashantsree21@gmail.com

Area Director D3

TM Saravana Kumar

Mechsaravanaps@gmail.com

Area Director D4

TM Nishit Raj Jain

Nishit.Rajjain@tcs.com

Area Director D5

TM Vinutha Vivek

Vinu.Athena@gmail.com

District 82 Mid Year Review 2015 | Page 64

Division E Division Director

TM Daya Shantha Senarath

Dss.6.Nwk@gmail.om

Area Director E1

TM Munidasapathiranage Ananda Gunawardana

Anandag@boi.lk

Area Director E2

TM Manjula Samarasinghe

Manjulas@slt.com.lk

Area Director E3

TM Mohamed Minfaz Hilmy

Minfaz@sjmsassociates.com

Area Director E4

TM Dilrukshi Rajapakse

Dilrukshirajapakse@gmail.com

Area Director E5

TM Darshika N Koggalahewa

Darshika.K@sliit.lk

Division F Division Director

TM Bernadine Jayasinghe

Bernadinejayasinghe@yahoo.com

Area Director F1

TM M H M Z Marzook

Marzook@filotexlanka.com

Area Director F2

TM Shazuli Raheem

Shazuli.Raheem@amana.lk

Area Director F3

TM Prialal Desilva

Prialal@gmail.com

Area Director F4

TM Suhitha Karunanayake

Suhitha@expolanka.com

Area Director F5

TM Dilusha Gamage

Dilushagamage@yahoo.com

Division G Division Director

TM Vikram Nagaraj

Vikram10@gmail.com

Area Director G1

TM J. Antony Jerald Anand

Jerry2411@gmail.com

Area Director G2

TM Sunil G Baffna

Baffna.Sunil@gmail.com

Area Director G3

TM Lavanya Adapala

Lavanya.Adapala@gmail.com

Area Director G4

TM Sundaresan S.T

Sundaresan.Cug@gmail.com

Area DirectorG5

TM Vejey Subash Gandyer

Vejeysubash@gmail.com

Division H Division Director

TM Padmajith Jinadasa

Padmajith17@gmail.com

Area Director H1

TM Asitha Koshala

Akoshala@gmail.com

Area Director H2

TM Gamini Fernando

Gaminirex@gmail.com

Area Director H3

TM Priyankara Dias

Priyankaradias@yahoo.com

Area Director H4

TM P. Bandula Perera

Bandula@starpackaging.biz

District 82 Mid Year Review 2015 | Page 65

Division I Division Director

TM Karthick Mohandos

Cartick.Md@gmail.com

Area Director I1

TM Rajat Chandra Mathur

Rajatchandramathur@gmail.com

Area Director I2

TM Navaneeth V G

Vgnavaneeth5394@gmail.com

Area Director I3

TM Manickajamin.K

Manickajamin@gmail.com

Area Director I4

TM Kush Tripathi

Kushtripathi20006@gmail.com

Area Director I5

TM Ramalingam K

Ramalingam007@gmail.com Division J

Division J

TM Namini Gunasena

Namini.Gunasena@ifsworld.com

Area – J1

TM Moditha Attanagoda

Moditha.Attanagoda@hnb.lk

Area – J2

TM Mohamed Inshaf

Minshaf@virtusa.com

Area – J3

TM G. Thilini Weerasuriya

Thiliniweeray@gmail.com

Area – J4

TM Udeni Gnanaweera

Udeni.Gnanaweera@ifsworld.com

District 82 Mid Year Review 2015 | Page 52

Six more special committees were appointed at the Reverberation 2015 Business Meeting in November.

District 82 Leadership Committee Chair DTM Yusuf Jeevunjee

District 82 Reformation Research Committee Chair DTM Saravanan Velrajan

District 82 Realignment Committee Chair - Sri Lanka DTM Srianthie Salgado

District 82 Realignment Committee Chair - Tamil Nadu TM Arun Sridhar

District 82 Research Member & Club retention Committee Chair DTM Zameen M Saleem

District 82 Procedures Committee Chair TM Manoj Sharath

Head of Project on Research of the Scope of Expansion in Tier II and Tier III Cities TM Vardarajan S.

The events in the District 82 Toastmasters Year were integrated into one calendar for the ease of reference of District Officers. The events are colour coded into the following groups of event types. Events are further listed by the month. Commitments of each Division for educational goals as well as conference dates were noted at the District Officer Training Programme at the beginning of the year.

Text

Timelines for Membership Awards

Text

DCP Goal related timelines

Text

Division, District and International Conferences Timelines for MOTs, DOTPS, OTPs, Emergence, Submission of Officer

Text

Lists to TMI, Timelines for Area Director’s Visits, Submission timeline for Area Director’s visit report,

Text

Text

Text

Text

Text

Text

Timelines for Membership Renewals/ Memberships dues/ Club Officer Election timelines/ PR Awards Submission Deadline Windows, Newsletter submission deadlines District Timelines – Notice of meetings, timeline for District Officer nominations, submission of reports, District newsletter etc.

Timeline to release results of District PR Awards District Council Meetings, TLI events, Documents due to be sent to world headquarters, deadlines for district officers Golden Gavel/ Golden Gavel+ related material Other points given in detail that are not marked on calendar District 82 Mid Year Review 2015 | Page 53

2015

1

2

3

4

5

6

7

8

9

10

11

12

13

14

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Su

Beat the Clock Toastmasters Award: June DOTP – SL We

July

Th

DCP DNL

Sa

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Mo

Mo

Tu

Th

Fr

OTP: Div. C&J OTP: Div. B

RR

Su

Su

Tu

We

Th

Fr

Sa

Su

Mo

Tu

We

Smedley Award: August

OTP: Div. OTP: D&G Div. E (CBE) Tu

We

EM – TN

RR

Th

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Smedley Award: September RR

DUE Th

October DUE

Fr

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Tu

We

RR Mo

DACA November

Su

Due: TMI Grace Period for Membership-renewal dues Div. D for DCP credit

FB Su

Sa

Tu

We

Th

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Su

Mo

4

5

6

7

8

9

10

11

12

13

14

DC RR

DNCA

Div. H Submission: Best FB Page Tu

We

Th

December OTP 2015

1

RR

2

3

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Tu

31

Membership Building Programme DOTP – TN

DCP

TTT

OL

GG We

Th

Fr

Sa

Su

Mo

Tu

We

Th

Fr

OTP: OTP: Div. H, Div. I D & I

DUE

Mo

Tu

We

Mo

Tu

We

Th

Fr

Th

Fr

Sa

Su

Mo

OTP: Div. A Div. G EM – JTP/ TN EM – Flyer SL

(Vellore)

Su

Su

OTP: F

JTP/EM – SL Sa

Sa

Th

Fr

Sa

Su

Mo

Tu

We

Membership Building Programme DCP

CSP JTP/ EM – SL Tu

We

Flyer

JTP

OTP DUE

Th

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Tu

We

Membership Building Programme Due: Membership-renewal dues for DCP credit MR Th

DUE MOT NL1

Flyer Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Div. C, F, J

Div. A, E

Div. B Div. G

SCS

&I Flyer Su

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Tu

We

DUE Th

TR Cut off Tu

Th

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Fr Train the Trainer

Flyer We

Sa

Su

Sa

Su

Mo

DECM

AD

Reverbs 2015

Fin.

Mo

We

Tu

Th OL

AGM

DCP

DC

15

Sa

Flyer

16

17

18

19

20

21

22

23

24

25

DE

26

27

28

29

30

31

2016

1

2

3

4

5

6

7

8

9

10

11

12

13

14

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Tu

We

Th

Th

Fr

Sa

Su

OTP: Div. D OTP: Div. B (Chennai) Div. D (Chennai) (Remote) Div. D

January AD

Mo

RR

Tu

We

PRM

Th

Fr

Sa

Su

Mo

(Remote)

RM â&#x20AC;&#x201C; SL

Tu

We

Talk Up Toastmasters Award: February DTAP Tu

RR We

Th

E-TN Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Talk Up Toastmasters Award:

March RR Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Tu

We

Th

We

Th

Fr

Sa

RR April Due: Membership-renewal dues FB/ Web

Su

Div. A Mo

Tu

PRM We

Th

Div. D Fr

Sa

Su

Mo

Tu

Beat the Clock Award: Notice of Business Meeting for Ovations to be circulated

May RR

CO We

Th

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Su

Mo

Tu

Beat the Clock Award:

June

2016

Sa

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Su

JTP/ EM SL TR/ DN

OTP: OTP: Div. G Div. I

RM – TN OTP:

(Chennai) (Chennai)

Div. E

Div. I Div. F

& Div. H Mo

Tu

We

OTP: OTP: Div. A Div. C &J

(Vellore)

Th

Fr

Sa

Su

Mo

Tu

Flyer We

Th

NL2 Fr

Sa

Su

Dues

JTP

Mo

Membership Building Programme JTP/ EM – SL

DUE

Tu

We

Th

Fr

Sa

Su

Mo

OTP Flyer

MOT Tu

We

Th

Fr

Sa

Su

Mo

Tu

We

Th

Membership Building Programme MR Fr

Deadline: Club Renewals

Flyer Sa

Su

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Tu

We

Th

Fr

LE

Sa BSS

TR/ NC1

AD T 2

Div. I Div. B NC2

AD1 Su

Div. G Mo

Tu

Div. C, F, J

Div. E Div. H Flyer We

Th

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Tu

Membership Building Programme TR

Ovation ‘15

AGM/ GG We

Th

Fr

Sa

Su

Mo

Tu

We

Th

Fr

Sa

Su

Mo

Tu

We

DD

Th

Membership Building Programme DCP

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

2015

June

Colour Code

Details of the deadline

Beat the Clock:

30th – End: Beat the Clock membership-building programme (started in previous term)

DOTP – SL

13th & 14th – DOTP Sri Lanka

DOTP – TN

27th & 28th – DOTP Chennai

TLI - TTT GG DCP: 10 OL

28th – TLI: Train the Trainer for Sri Lanka 30th – Begin: Golden Gavel/ Golden Gavel + Award Programme 30th – Due: Club officer list to World Headquarters 30th – Clubs to complete a Club Success Plan

DCP

1st – Begin: Distinguished Programmes

DNL

1st – District newsletter due

RR EM - TN OTP: Div. B OTP: Div. C, J

DUE

July

3rd – Release results of the PR Awards – Flyer of the Month 9th – Emergence: Chennai 12th – OTP: Division D (Chennai), Division I (Vellore) 12th – Joint OTP: Divisions C, J Due on the 15th; • District leader list • District calendar • Area and Division alignment charges • District Signature Firm and bank signatory card

OTP: Div. I

18th – OTP: Division I (Chennai)

OTP: Div. H

19th – OTP: Division H

JTP/ EM – SL OTP: Div. F Flyer JTP/ EM – SL

19th – JTP & Emergence (TLI Event) (Kurunegala) 25th – OTP: Divisions F 25th – Submission deadline for ‘Flyer of the Month’ PR Award 26th – JTP/ Emergence (TLI Event) (Sri Lanka Tourism Institute Colombo)

OTP: Div. G

26th – OTP: Division G (Chennai)

OTP: Div. A

26th – OTP: Division A

2015

Colour Code Smedley Award: OTP: Div. G&D (CBE) OTP: Div. E RR EM – TN

1st – Begin: Smedley Award membership building programme 1st – OTP: Divisions G & D (Remote) 2nd – OTP: Division E 3rd – Release results of the PR Awards – flyer 9th – Emergence (Tamil Nadu)

International Convention

12th to 15th – The 2015 International Convention to take place at Caesars Palace in Las Vegas, Nevada, USA.

JTP/ EM – SL

16th – JTP/ Emergence (TLI Event) (To be held at Moratuwa University)

August CSP

15th – Club Success Plan to reach Programme Quality Director for GG/ GG+ points

Flyer

25th – Submission deadline for ‘Flyer of the Month’ PR Award

JTP

30th – A minimum of 3 (three) members to be trained as judges and the names to reach the District Web Master for GG/ GG+ points

DCP10 OTP

September

Details of the deadline

31st – End: First-round club officer training for credit in the Distinguished Club Program

DUE

Due on the 31st: • End: club officer training for DCP Credit • Year end Audit Report for previous year • Previous year’s financial records • Fixed Asset Template and Accrual Template

DUE

Due on the 1st: District leader list for Advanced leader credit

Dues

Collect and submit membership renewal dues

Plan

Plan and publicize upcoming speech contests

RR

3rd – Release results of the PR Awards – Flyer of the Month

MR

15th – Minimum 20 renewals to be completed by 15th September for the 1st Term

Due:

September – Membership renewals due for DCP credit

Flyer

25th – Submission deadline for ‘Flyer of the Month’ PR Award

MOT

30th – Last Date for submission of Moments of Truth report

NL1

30th – 1st Deadline to submit a newsletter for Golden Gavel points (requirement is for 2 newsletters)

2015

Colour Code

DUE

September Smedley Award: DUE

Details of the deadline Due on the 30th • First round club officer training reports • Division and Area Directors’ Training Report • District Success Plan • District budget 30th – End: Smedley Award membership-building program 1st – Appointment of the District Nominating Committee Chair

Due: Grace

1st to 10th – Due: TMI Grace period for membership-renewal dues for credit in the Distinguished Club Program

FB

1st – Deadline to submit nominations for best Facebook page contest

RR

3rd – Release results of the PR Awards – Flyer of the Month

Div. D

11th – Semiannual Conference: Division D

Div. B

17th – Semiannual Conference: Division B

October Div. G, I

18th – Joint Semiannual Conference: Divisions G & I

Div. A, E

25th – Joint Semiannual Conference: Divisions A & E

Div. C, F, J

31st – Joint Semiannual Conference: Divisions C, F & J

Flyer

25th – Submission deadline for ‘Flyer of the Month’ PR Award

SCS

31st – Organise a Successful Club Series Session (other than MOT) for GG/ GG+ points

DUE

31st – Quarter 1 Profit and Loss Statement Club Officer Election (for Semi Annual Terms)

November

DACA

1st – Appointment of the District Audit Committee

DNCA

1st – Appointment of the District Nominating Committee

Div. H

1st – Semiannual Conference: Division H

Submission: Best FB Page

2nd – Submission window for Best Facebook page award nominations

DC

3rd – Deadline for completion of semi-annual Division Conferences

RR

3rd – Release results of the PR Awards – Flyer of the Month

CO

8th – Final call for all Divisions to communicate winner notifications

Dues

15th – Dead Line for Semi Annual Dues for Distinguished Area Program

2015

Colour Code TR

15th – Submission of Treasurer’s Report for July 1 – September 30 to WHQ

RR

17th – Release results of the PR Awards – Best FB Page

Flyer DECM

November

25th – Submission deadline for ‘Flyer of the Month’ PR Award 28th and 29th – District Executive Committee Meeting 28th and 29th – Reverberation 2015 Conference (in Sri Lanka)

Reverbs 2015

December

Details of the deadline

29th – Registration Launch of Annual District Conference, Ovation 2016 – CHENNAI

Fin.

30th – Submission deadline for 2015 – 16 Financial record

AD

30th – Dead Line of Area Director’s Visit Form to TMI (Online) • End first round of club visits • First round of club visit reports • Changes to first round of club officer training reports

OTP

1st – Begin: second-round club officer training for DCP credits

RR

3rd – Release results of the PR Awards – Flyer of the Month

DC

15th – Nominations open for next District Council

AGM

15th – Clubs on semiannual terms to conduct AGM and submit officer list for GG/ GG+ points

Flyer

25th – Submission deadline for ‘Flyer of the Month’ PR Award

DE

31st – District Election – Nomination Committee Appointment.

OL

31st – Due: Club elections to be held and Club officer list to reach World Headquarters (deadline for DCP goal 10 and clubs holding semi–annual elections)

DCP10

31st – End of first Term

Division Conference Dates

Division OTP Dates (1st term)

Div. A

• Joint Semiannual Division Conference (with Div. E) - 25th October

Div. B

• Semiannual conference: 17th October

Div. C

• Joint Semiannual Division Conference - 31st October

Div. D

• Semiannual conference: 11th October

Div. E

• Joint Division Conference (with Div. A) - 25th October

Div. F

• 30th September – All Clubs to finish Club Contests for 1st term • 11th October – All area Contests to be completed for 1st term • Joint Semiannual division conference - 31st October

Div. G

• Joint semiannual conference: 18th October

Div. H

• Semiannual conference - 1st November

Div. I

• Joint semiannual conference: 18th October

Div. J

• Joint Division Contests - 31st October

Div. A

• OTP – 26th July

Div. B

• OTP – 2nd August (Vellore)

Div. C

• Joint OTP – 12th July

Div. D

• OTP – 1st August (Divisions G & D Remote)

Div. E

• OTP – 2nd August

Div. F

• OTP – 25th July

Div. G

• OTP – 1st August (Divisions G & D Remote), 26th July (Division G – Chennai)

Div. H

• OTP – 19th July 2015

Div. I

• OTP – 17th July (Division I - Chennai), 12th July (Division I – Vellore)

Div. J

• Joint OTP – 12th July

2016

Colour Code

Details of the deadline

AD

Begin: Area Director’s Visits (2nd Term)

RR

3rd – Release results of the PR Awards – Flyer of the Month

PRM TLI – TN

5th – PRM 2nd Quarter Report Submit to District Director 8th – TLI – Chennai 2016

OTP: Div. B

9th – OTP: Division B (Chennai)

OTP: Div. D

9th – OTP: Division D (Remote)

RM – SL OTP: Div. D TR/ DN RM – TN

10th – District Review Meeting (Sri Lanka) 10th – OTP: Division D (Chennai) 15th – Monthly Treasury Report for November 2016 to District Trio 15th – Deadline to submit nominations for the next District Council 16th – District Review Meeting (Tamil Nadu)

January JTP/ EM – SL

17th – JTP/ Emergence (TLI Event) (Location TBC)

OTP: Div. E OTP: Div. H

17th – OTP: Division E 17th – OTP: Division H

OTP: Div. G

23rd – OTP: Division G (Chennai)

OTP: Div. F

24th – OTP: Division F

OTP: Div. I

23rd – OTP: Division I (Vellore 24th – OTP: Division I (Chennai)

Flyer

25th – Submission deadline for ‘Flyer of the Month’ PR Award

OTP: Div. C & J

30th – Joint OTP: Divisions C & J

OTP: Div. A

31st – OTP: Division A (2nd Term)

NL2 Talk up DTAP

31st – 2nd Deadline to submit a newsletter for Golden Gavel points (requirement is for 2 newsletters) 1st – Begin: Talk Up Toastmasters Membership Building Programme 1st – District Treasurer Audit Preparation

February RR E - TN

3rd – Release results of the PR Awards – Flyer of the Month 7th – Emergence (Chennai) Pulse | January 2016 | Page 79

2016

Colour Code JTP/EM - SL

Details of the deadline 21st – JTP/ Emergence (Colombo)

Flyer

25th – Submission deadline for ‘Flyer of the Month’ PR Award

Dues

27th – Club renewal window open (till 31st March)

JTP

28th – Judges Training to be completed for GG (minimum 3 members)/ GG+ (4 more members) points

OTP

End: Second-round club officer training for credit in the Distinguished Club Program 31st – Last to submit Club Officers’ Training Report to TMI

MOT

31st – Last day to submit MOT report

February

31st – Names of Division Contest winners to be sent to District Education office RR

3rd – Release results of the PR Awards – Flyer of the Month

Due

15th – Membership renewals of minimum 20 members for GG/ GG+ points

Flyer

25th – Submission deadline for ‘Flyer of the Month’ PR Award

Dues

31st – Deadline for Club dues renewal

March

LE

31st – Session from the Leadership Excellence Series to be conducted for GG/ GG+ points

Talk up

31st – Talk Up Toastmasters Membership Building programme closes

Due:

1st to 10th – Due: Membership-renewal dues for credit in the Distinguished Club Program/ Dead Line – Semi Annual Dues Remittance by Clubs for Distinguished Club credit

Div. A

3rd – Annual Conference: Division A

RR

3rd – Release results of the PR Awards – Flyer of the Month 1st – Deadline to submit nominations for best Facebook page contest

April

FB/ Web

Insights for best website to be submitted to the PR Team by clubs for Best Website Award

PRM

5th – PRM to submit 3rd Quarter Report to District Governor

Div. D

10th – Annual Conference: Division D 15th – Monthly Treasury Report for February 2015 to District Trio

TR/ NC1 15th – Nominations Committee Report to District Director Pulse | January 2016 | Page 80

2016

Colour Code

Details of the deadline

AD2

15th – Area Directors’ Club visit report to be submitted to District Director

Div. I

16th – Annual Conference: Division I

Div. G

17th – Annual Conference: Division G (Sangamam 2016)

Div. B

17th – Annual Conference: Division B (Separate conference)

NC2

20th – District Nominating Committee’s report to be circulated to the District Council

Div. E

23rd – Annual Conference: Division E

Div. H

24th – Annual Conference: Division H

Flyer

25th – Submission deadline for ‘Flyer of the Month’ PR Award

BSS

30th – Session from the Better Speaker Series to be conducted for GG+ Points

AD2

30th – Deadline to submit Area Directors’ club visit report to TMI

April

DCP10 T

Beat the Clock:

30th – Deadlines to submit the Club ‘Tabloid’ for Golden Gavel Plus points (Details will be disclosed at the OTP) Begin: Beat the Clock Membership Award (May 1 to June 30)

RR

3rd – Release results of the PR Awards – Flyer of the Month

CO

8th – Cutoff date to submit Winner Notification forms from each Division

Flyer

May

30th – Clubs to achieve 10 DCP Points for GG/ GG+ Points

GG AGM Notice of…

TR Ovation ‘15

25th – Submission deadline for ‘Flyer of the Month’ PR Award 15th – Deadline for Golden Gavel/ Golden Gavel + 15th – Clubs to conduct AGM (annual and semiannual clubs) and submit Officer List for GG/ GG+ points 15th – Notice of Business Meeting for Ovations to be circulated 15th – Deadline to submit the Quarterly Treasurer’s Report for the period of 1st July – 31st March to TMI 28th – 29th: Ovation 2015 Conference Pulse | January 2016 | Page 81

2016

Colour Code

Details of the deadline 31st – District Deadlines: Late date: Area Directors’ visit report to TMI

May

31st – District Deadlines: New District Officers List to reach WHQ

DD

31st – District Deadlines: Proxies for International Convention to reach District Director 30th – End: Beat the Clock Award (May 1 to June 30)

Beat the Clock

June DCP

Division Conference Dates

Division OTP Dates (2nd term)

End: DCP Programmes

Div. A

•

Annual Conference - 3rd April

Div. B

•

Annual Conference: 17th April

Div. C

•

Joint Annual Conference - 30th April

Div. D

•

Annual Conference – 10th April

Div. E

•

Annual conference – 23rd April

Div. F

• • •

27th February – All club contests to be completed for 2nd term 15th March – All Area contests to be completed for 2nd term Joint Annual Conference - 30th April

Div. G

•

Annual Conference – 17th April (at PSG Tech, 9am to 5pm)

Div. H

•

Annual Conference - 24th April

Div. I

•

Annual Conference – 16th April (Separate conference)

Div. J

•

Joint Annual Conference - 30th April

Div. A

•

OTP - OTP – Sunday, 31st January 2016

Div. B

•

OTP – 9th January (Chennai)

Div. C

•

Joint OTP – 30th January

Div. D

• •

OTP – 9th January (Division D – Remote) OTP – 10th January (Division D – Chennai)

Div. E

•

OTP – 17th January

Div. F

•

OTP – 24th January

Div. G

•

OTP – 23rd January (at IITM Research Park, 9am to 1pm)

Div. H

•

OTP – 17th January (Kurunegala)

Div. I

•

OTP – 23rd January (Vellore), 24th January (Chennai)

Div. J

•

Joint OTP – 30th January Pulse | January 2016 | Page 82

Organising

Committee

headed

by

the

Nadu,

this

time

with

Ovation

2016;

the

Conference Chair, DTM Jayan Narayanan, is

conference will be held inside the Mahindra

clearly gearing up for the conference year,

World City at Infosys Limited. Mahindra World

Ovation 2016, the Year End Conference of

City is India's first operational Special Economic

Toastmasters District 82.

Zone and India's first Integrated Business City and is on par with the Worldâ&#x20AC;&#x2122;s best business

The conference was officially launched at the

destinations.

Reverberation 2015 conference in Kandy, Sri Lanka, and garnered 190 registrations during the

Ovation 2016 is bound to be an experience of a

weekend. By now, registrations have exceeded

lifetime for our toastmasters as we select the

300.

next District Champion to represent District 82 at the World Championship of Public Speaking.

District 82 will head to the hills of Chennai, Tamil Nadu,