EXHIBITOR MANUAL
MEDIA KIT
The Business Design Centre, 52 Upper Street, Islington, London, N1 0QH
Sat 9th March 10am-6pm Sun 10th March 10am-3.30pm
1
Tube: Angel
contents
Deadlines 01 TNT Travel Show Summary 02 Introduction Contact details
03
Venue details 04 Accommodation Parking Set-up/break-down
05
Delivery and collection of exhibits 06 General information Logos and company profile Public broadcasting Promotional activity Internet connection Food and beverages Stand details 08 Electrical and safety requirements Marketing Show sponsorship Print services Cross promoting
11
Security and safety 13 Terms and conditions 15
Order Forms
Security Pass (must complete) 17 AV Order Form 18 Shell Scheme Extras 19 Additional Furniture 20 Risk Assessment / Stand Layout (must complete) 21 Shell Scheme Only Internet Access 24 Food Samples 25 Alcohol Samples 26 Courier Label 27
DEADLINES
Marketing opportunities Contact us ASAP! Company logo and profile - please upload this ASAP Offering additional discounts and prizes? Want to promote the show on your webpage? Sponsorship opportunities Contact us ASAP for more information! Visitor showbags inserts, web sponsorship and much more. Furniture Deadline: February 15 To order furniture and stand equipment refer to the order forms at the back of the manual or contact stephen.murphy@europainternational.com for assistance. Security passes (must complete) Deadline: February 15 Email to phoebe.cherrill@tntmultimedia.com Internet access Deadline: February 15 Purchase your wireless internet connection directly through the BDC Audio and visual Deadline: February 15 See page 18. Deliveries March 8 All deliveries to the Business Design Centre must be made from 8am, 9th March, onwards. Any deliveries before this point will not be accepted. See the courier label on page 27. Food / Alcohol Samples Deadline: February 15 See page 25&26 Shell Scheme Risk Assessment / Stand Layout (must complete) Deadline: February 15 See page 21, 22 & 23 Security Pass Deadline: February 15 See page 17
SPACE ONLY STANDS (must complete)
Deadline: February 15 All space only stands must submit visuals of their stand layout design and a detailed risk assessment for their stand. All power supply and electrics must be ordered direct through the BDC. 1
SUMMARY
tnt travel show March 2013 Details Date of show
Saturday 9th March - Sunday 10th March
Venue
Business Design Centre, 52 Upper Street, Islington London, N1 0QH
Set-up times
Friday, March 8th, 12am-7pm - Saturday, March 9th, 8am-09.30am
Opening times of show
Saturday, March 9th, 10am-6pm & Sunday, March 10th, 10am-3.30pm
Break-down times
Sunday, March 10th, 3.30pm-6pm (strictly not before)
Stand details
Your Shell Scheme package includes: — shell scheme with fascia and name board — electrical package (two spotlights and a powerpoint socket) — one table and two chairs (please let us know if you don’t require this)
Furniture
Extra furniture can be ordered either by filling out the order form at the back of this manual or from www.europainternational.com.
Internet
Purchase your internet connection directly through the BDC - see the order form at the back of the manual
Deliveries
Please label all boxes clearly with your company name and stand number. All deliveries should be made on Friday morning, March 8th, to the Business Design Centre.
Marketing
Maximise your presence: — Use the online promotional pack we send you to mention the event on your webpage and increase brand awareness. — send us exclusive discounts or prizes for additional exposure in the show marketing. — advise the event organisers if you would like any travel show flyers or posters to promote the show. — explore sponsorship opportunities at the show to maximise brand awareness.
Security passes
Please fill out the security pass at the back of the manual. Be sure to indicate all staff and contractors for your stand.
Contact details
Phoebe Cherrill TNT Marketing & Events Executive Phone: 020 7953 8324 Email: phoebe.cherrill@tntmultimedia.com Website: http://www.tnttravelshow.com/
For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
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Contacts
Introduction Thank you for booking a space at the 2013 TNT Travel Show, which takes place at the Business Design Centre, on Saturday March 9th - Sunday March 10th. This year’s show is set to be the biggest yet. With more than 80 exhibitors on board and an expected 13000 visitors through the door, the show stands in a league of its own. The information contained in this pack will provide you with everything you need to prepare for a successful event. Please take the time to read the manual, ensuring that the necessary order forms are completed by the deadline dates. This will save you any last-minute inconvenience and expense.
If you have any questions or require assistance, please do not hesitate to contact us:
TNT Marketing & Events Executive Phoebe Cherrill Phone: 020 7953 8324 Email: phoebe.cherrill@tntmultimedia.com
TNT Sales Manager Jaqui Ward Phone: 020 3137 5950 Email: jaqui.ward@tntmultimedia.com
For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
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Venue details
Business design Centre The TNT Travel Show will be held at theBusiness Design Centre, 52 Upper Street, Islington, London, N1 0QH, one of Londons premier venues. It is just a short walk from Angel tube station located on the Northern Line. Situated in Islington, one of London’s most vibrant areas, the BDC is located within 2 miles of both the City and the West End, and is ideally situated for both transport and local entertainment.
TNT Travel Show Hotel INFORMATION Islington offers something for everyone and rivals the West End for entertainment, shopping, food and drink. There are over 500 bars, restaurants and cafes in the area, as well as local theatres and many places of interest. The Business Design Centre has put together a unique Business Design Centre HotelMap that shows the nearby hotel options and special offers. The map displays live availability and makes your booking directly with the hotel: http://www.HotelMap.com/M72F5 Alternatively, if you would like to book your accommodation by phone, you can call Daniel Spinner, The BDC dedicated London concierge, on 020 7292 2335 (if outside UK +44 20 7292 2335)
Parking There is a payable car park adjacent to the Centre with approximately 200 spaces. Please note there is a 1.9m height restriction. Parking Type Duration £ Daily Minimum Charge (2 hours) 6.00 Thereafter hourly charge 3.00 Per/hour Overnight 20.00 - 08.00 hrs 1.20 Per/hour There are further car parks within walking distance of the Business Design Centre. If you need any help with locating a suitable car park please contact phoebe.cherrill@tntmultimedia.com
Disabled Access There is ramped access to the building from street level and clear signage around the building advising the best entrance routes. The BDC also has a well-lit, on-site car park, which has clearly indicated disabled parking spaces, and a lift to street level. Once inside the building, there are a limited number of wheelchairs available free of charge. Disabled toilets can be found on every level, which are accessible via the lift in the main foyer on the ground floor. In the event of an emergency there is a tailored evacuation process in place for our disabled visitors.
For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
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Set-up/breakdown
Set-up & Break-down Exhibition set-up Date: Time:
Friday, March 8th 12.00am - 7.00pm
Exhibition opening hours Date: General public:
Saturday, March 9th Sunday, March 10th 10am-6pm 10am-3.30pm
Exhibition break-down Date: Time:
Sunday, March 10th 3.30pm-6pm
Please note that all stands must be ready for the opening of the show by 9.30am on Saturday, March 9th this is the expected arrival time of the national and local press. On no account may stands be broken down before 3.30pm on Sunday March 10th as this is in breach of health and safety regulations and insurance procedures. We strongly advise you do not leave items unattended on your stand during the break-down period. TNT Magazine accepts no responsibility for damaged or stolen goods.
Down To:
To Loading Bay & Goods Lift
Down To:
EXIT FP
FP
Gallery Bays at Second Level
Gallery Bays at Second Level
GB1
GB2
GB3
GB4
GB5
GB6 FP
FP
Open Foyer
70
71
72
73
74
75
76
77
78
79
EXIT
FP
FP
EXIT
EXIT
SEATING AREA 1
FP
69 63
57 51
45 39
33 27
21
15
68 62
56 50
44 38
32 26
20
14
67 61
55 49
43 37
31 25
19
13
9
6
8
5
7
4
DISPLAY STAND
TNT BAR
FP
UP EXIT (down) UP
66 60
54 48
42 36
30 24
18
12
65 59
53 47
41 35
29 23
17
11
64 58
52 46
40 34
28 22
16
10
80
82
88
89
FP
Main Entrance at Ground Level
TNT BAR
FP
PREMIUM SEATING
EXIT
81
83
84
85
86
87
TNT BAR
Food Bar SEATING AREA 2
EXIT
FP
FP
FP
GB7 ADVERTISING ADVERTISING ADVERTISING ADVERTISING ADVERTISING
Gallery Bays at Second Level
SERVERY
EXIT
FP
FP
SPONSOR STAND
GB8
GB9
GB10
GB11
GB12
PRESS
Gallery Bays at Second Level
FP
Issue Number: 3 Issue Date: 08 Oct Drawn By: luket Scale: N.T.S.
For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
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Delivery informtion
Delivery and collection of exhibits Deliveries Delivery of goods should be made to the Business Design Centre only on (not before) Friday, March 8th 2013, via the loading bay at the back of the venue (liverpool road). All boxes will be kept in the designated delivery room until Friday 8th March, when exhibitors can access them. Please note all boxes will be held in this area until you arrive to set up. All packages must be clearly labelled, with the heading: FOR ATTENTION: Phoebe Cherrill, ‘TNT Travel Show’, followed by the exhibitor’s name, stand number and number of boxes. A courier label has been attached to this manual to photocopy as many times as necessary. It is very important that these labels are used to ensure a smooth delivery system. Any deliveries not clearly addressed as above are likely to be returned to sender.
Loading/unloading There is a loading bay for the BDC at the back of the venue (liverpool road). For exhibitors unloading larger, heavier exhibition equipment a lift is available at the venue through the loading bay. There will be traffic marshals and helpers on duty to ensure the smooth running of arrivals and departures during the set-up and break-down. For exhibitors with small exhibition equipment access will be at the front of the venue via Stairwell E. There is a passenger lift in the Main Foyer (please note this is switched off during build up and breakdown to avoid misuse) it is not for the carriage of goods. The dimensions of the Main Hall Goods Lift from the Loading Bay is 3.9m x 1.9m x 1.9m high (capacity 3000kg) Please note there will be no trolleys available at the BDC so preparations must be made to get your equipment to your stand.
Collections There is only a limited amount of space available for items to be left at the venue so it is important that you inform us of your courier collection details at least two weeks before the show. If this is not done you may not be able to leave any items at the venue. Exhibitors are also reminded that goods must be collected by Monday, March 11th , before 11am. However clients with large free build stands will not be able to leave any items in storage and must clear by Sunday, March 10th, before 6pm. TNT Magazine and staff of the TNT Travel Show cannot accept responsibility for any goods at the venue.
For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
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General information
General information Logos and company profile Every exhibitor will have a profile and their logo in the official TNT Travel Show programme and website. http://www.tnttravelshow.com/exhibitors/register
Public broadcast and noise levels Please remember if you wish to use audio-visual equipment for the purposes of playing sound recordings, showing films, and receiving visual images or sounds conveyed by electronic means or live performances, it is your responsibility to obtain a licence. Please contact the TNT Travel Show organisers if you wish to play recorded music at your stand. TNT Magazine reserves the right to stop music playing from your stand should you not have informed the organisers.
Promotional activity at the show We remind exhibitors that only the confines of your stand may be used for advertising purposes. The use of persons for publicity as well as the distribution of leaflets, posters or similar will not be allowed outside the boundary of your stand or around the venue. Also under no circumstances may any material be attached to the venue.
Internet connection Wireless broadband facilities are available for hire from the BDC. This can be arranged directly through the venue by completing the order form at the back of the manual or contacting them direct on 0207 359 3535.
food and beverages If you are looking to provide food or alcoholic samples to your delegates on the day of the show please complete and return the sample forms at the back of the manual. If you do not return these forms you will not be able to hand out any samples on the day. Please return to phoebe.cherrill@tntmultimedia.com Food and Drink will be made available to the exhibitors and the public both on the build up and show days. The BDC will provide a variety of sandwiches and confectionary at reasonable prices. However there is a wide selection of bars and restaurants in close proximity of the BDC.
For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
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stand information
Stand details The official shell scheme contractor is: Business Design Centre Projects Dept Phone: 020 7359 3535 Fax:
020 7288 6442
Business Design Centre 52 Upper Stree London N1 0QH You will be supplied with the following: Stand walls: 2500mm high x 990mm wide panels covered in white foamex. (Lightweight polyboard or card panels can be fixed with DOUBLE SIDED VELCRO, TWINSTICK PADS OR BLU-TACK) *MAKE SURE YOU BRING ONE OF THESE FIXINGS TO THE SHOW BUILD UP Name board:
White background with black text, your company name and stand number will be shown.
Please advise TNT immediately if you would like a different company name than what is stated on your signed contract. TNT does not accept responsibility should the name be incorrect due to you not advising the organisers in advance of the event. Carpet: The venue is fully carpeted. Lighting: Two adjustable spotlights. Powerpoint:
One 500W socket outlet.
Furniture:
One table and two chairs.
SPACE ONLY Free build/space only exhibitors MUST submit visuals of their stand layout designs and construction overview to phoebe.cherrill@tntmultimedia.com as soon as available but no later than 15th February 2013.
*PLEASE NOTE THE AREA WILL NOT COME WITH ELECTRICAL POINTS AND THESE MUST BE ORDERED DIRECTLY WITH THE VENUE For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
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Shell scheme upgrade and optional extras A comprehensive list of items may be hired from The BDC at an additional cost. To order any of these items, please fill out the BDC order form at the back of this manual. The BDC will be building the stands on the morning of Friday, March 8th, and remove items once the show has finished. You will be supplied with a booth which is measured to your stand allocation in metres, 1 x 13amp 500w Socket Outlet and two spotlights. You must contact the show organiser if you are organising a custom-built stand in replacement of the shell scheme.
Panel Print Size 2340mm x 950mm Storage Rentable storage facilities have been made available this year from the BDC. Various cupboard options are available, additional panels and lockable doors are included on the Shell Scheme Extras Order Form at the back of the manual. Signage Signage is a vital component for any exhibitor, and for that reason the stands have been designed in a user-friendly manner. The panels are made of white foamex, should exhibitors wish to use Velcro they will need to provide both male and female Velcro If you have any material larger then poster size or need advice in developing your stand, please contact the TNT Travel Show organisers.
For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
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Electrical and safety requirements Each shell scheme stand will be fitted with two amps of power and two adjustable spotlights. If you require any additional electrical items or have any questions, please contact the BDC directly. Please be aware that additional items will be charged to the exhibitor. Exhibitors are permitted to employ their own technicians to install exhibits, but connection to the hall supply must be carried out by the BDC. If you have booked a space only stand please contact the BDC directly to arrange electrical appliances and power supply. Power Each shell scheme stand will have a fuse board and breaker assigned in blocks of six controlling the stand’s lighting and electrical exhibits. All power supplies will be switched off when the halls are not in use, except by prior arrangement. Please note power to all stands is switched off 30minutes after the show closes. Should exhibitors require 24hr power this must be ordered by completing the Shell Scheme Electrical Order Form or if they are a space only stand they need to specify this on the space only order form and this will be included in the quotation. If you have booked a space only stand please contact the BDC directly to arrange electrical appliances and power supply. Appliances Any electrical appliance connected to a socket must be tested before it is plugged in and switched on. The responsibility for ensuring this test is carried out is that of the person or persons bringing the equipment into the exhibition hall. If you have booked a space only stand please contact the BDC directly to arrange electrical applicances and power supply. Special lighting All low-voltage transformers shall be fused on both and secondary sides. The client’s equipment must comply with all regulations and is subject to testing and spot checks. If you have booked a space only stand please contact the BDC directly to arrange electrical appliances and power supply. Plugs Please note extension leads must have a maximum of 2metres of cabling.
For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
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Marketing
marketing Sponsorship Opportunities The TNT Travel Show - March 2013 offers a range of sponsorship opportunities that give your company the chance to: Reinforce awareness
Reap the benefits of
Strengthen the appeal
Capitalise on the
of your brand to thousands of independent travellers
goodwill and integrity through association with an established brand
and longevity of your company in the UK travel market
exhibition’s media coverage
Sponsorship
Marketing Packages
Event Sponsor Standard - Free to all exhibitors Branding across all on & offline advertising Web Listing/link on Show Website Signage throughout venue Show Programme Listing 15 x 12m stand including premium marketing package Bumper TNT Show Listing Full page advert in event program & bumper issue Pre & post event email access to pre registered delegates Mid-Range - £449 plus VAT Web Listing/link on Show Website Show Programme Quarter Page Event Associate Sponsor Bumper TNT Show Quarter Page Branding across all on and offline advertising 6 x 4m stand including premium marketing package Premium - £1895 plus VAT Half page advert in event program & bumper issue Web listing/link on Show Website Pre & post event email access to pre registered delegates Show Programme Half Page Post Show Mailer to delegate list Leaflet/Flyer in delegate bag Seating Area - Premium Branding across all on and offline advertising Extra Branding / Marketing Provision of seating for 40 people - Premium Area OpPortunities 2 x 3.4m promotional advertising flag banners Half page advert in event programme & bumper issue Branded Carrier Bags - £1,250 Carrier Bag Inserts or Flyers - £750 Lanyards - £2,500 Bar Sponsor Show Guide Advertising Branding across all on and offline advertising 1/4 page - £250 Signage around area 1/2 page - £450 3 x 3m stand including premium marketing package Full Page - £850 Half page advert in event programme & bumper issue Pre & post event email access to pre registered delegates ADVERTISING BANNERS The BDC has an opportunity to offer 1m x 5m long advertising banners around the gallery railings. (Yours to keep post show) - POA For Event & Maketing Enquiries
Jaqui Ward Sales Manager 020 3137 5950 jaqui.ward@tntmultimedia.com
David Alstin Commercial Director 020 3011 0009 david.alstin@tntmultimedia.com
For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
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Online Marketing Make sure your customers are aware of your presence at the TNT Travel Show by telling them about it on your website. We can provide you with creative icons, buttons and banners tailored to suit your site. For further information on how to take advantage of this free and easy online marketing opportunity please contact phoebe.cherrill@tntmultimedia.com
SOCIAL MEDIA This exciting and fast moving platform for communication will also be extensively utilised to generate event awareness and to stimulate visitor interest. Dedicated Facebook and LinkedIn pages and Twitter topics have been established.
facebook.com/tntmag
@TNTTravelshow & @tntmagazine
To make the most out of your TNT Travel Show experience, please ensure you regularly mention the exhibition in your social media updates. Screen displays will be set up around the show that will regularly post tweets from the @TNTTravelshow twitter account. Be sure to post all of your offers and plans for the show in the lead up and during the travel show - use the hashtag #TNTTravelshow in all of your Twitter messages and we will retweet to our followers. On Facebook, be sure to include TNT magazine into your promotional messages to fans (hit the @ symbol and start typing TNT Magazine – this will create a hyperlink)
For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
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security & safety
SECURITY and SAFETY Security TNT Magazine will employ a team of security personnel sufficient for day-to-day security purposes. While every precaution will be taken to protect your property during the event, we are not responsible for any loss or damage and we recommend you take out insurance cover.
Security passes Deadline February 15th Please complete and return the exhibitor security pass reply sheet at the back of this manual, providing us with the names of staff and outside contractors who will be involved in setting up and breaking down your stand at the show, so we can prepare the correct number of passes. These can be picked up from the welcome desk during set-up times.
Fire safety Gangways must be kept clear of exhibits, stand dressings, tables and chairs. Offending items are liable to be removed without warning. Please keep all your exhibits inside your stand area at all times and check your stand area daily for anything suspicious. There are emergency exits in all corners of the exhibition hall and fire extinguishers on hand.
Cleanliness It is vital that all stands and their surrounding areas are kept completely clean and free of rubbish. To ensure all parties involved have an enjoyable and successful day, it is crucial that everyone plays their part in keeping the venue safe, clean and inviting. All exhibition materials must be removed from the building at the end of the show. The BDC accepts no responsibility for anything left on the premises at the end of the tenancy.
Carpets There are carpet tiles on the main floor and lower level. Exhibitors wishing to build stands must ensure that adequate precautions are taken to protect the carpet from damage. You will be required to lay a wooden floor /platform before any additional floorcovering is used. This must be finished with metal/ plastic edging trim. Stand carpet must not be laid or fixed directly to the BDC fitted carpet.
Height Limits For any structures that exceed 4metres in height, please consult with the Venue Services Manager as it could affect the service feeds at the venue. Structural calculations will also be required via an approved Structural Engineer. All relevant costs for these are to be met by the exhibitor/contractor.
Balloons/Inflatables Use of helium or gas filled balloons must be agreed in writing prior to the show by the Venue Services Manager. A ÂŁ100.00 refundable deposit will be required for their use at the venue.
Disabled access Should you have any enquires regarding disabled access, the Business Design Centre has been specifically designed to allow access for disabled visitors by means of ramps and lifts. With prior notice given to the venue, superior access systems can be put into place. For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
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First aid In the event of an accident or injury, please contact the Business Design Centre reception and the organisers office.
Health and safety Under the Health and Safety at Work Act 1974, event organisers, exhibitors, contractors and agents have a duty to ensure that all personnel contracted by you have a responsibility, so far as is reasonably practicable, for health, safety and welfare of all employees, and that any plant or systems of work which may be used are, so far as is reasonably practicable, safe and without risks to health. This means that all employees should be provided with information, instruction, training and supervision to ensure not only their health and safety but also that of others working or attending the vicinity.
RISK ASSESSMENTS / METHOD STATEMENTS Deadline February 15th Each exhibitor MUST submit a risk assessment to cover their activities You may of course use your own risk assessment form or alternatively we have included a template which you are welcome to use if required. Free build/space only exhibitors MUST also complete and submit a method statement to cover all phases of the stand build activities during the build-up, exhibition and breakdown phases. All risk assessments, method statements and stand visuals must be submitted to phoebe.cherrill@ tntmultimedia.com by no later than the 15th February 2013.
Insurance While we take every precaution to protect your property during the event we are not responsible for any loss or damage. We recommend that you check your own company’s insurance cover to make sure you are covered for exhibitions. If you require additional insurance, we recommend Hiscox, a specialist in this type of insurance. Various covers can be seen and purchased online, with the basic cover including cancellation, property damage and legal liabilities.
Insurex Limited Phone: 0845 213 8448 Website: www.hiscox.co.uk/events
For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
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terms & conditions
TERMS and CONDITIONS Patents and copyrights By entering into an agreement to attend this exhibition, you warrant the TNT Travel Show 2013 that all designs and artwork on or relating to your stand and any items displayed on your stand shall not infringe any trade, copyright, patents or other intellectual property rights of any third party in any way. In the event that the TNT Travel Show is under any legal obligation (whether by virtue of court injunction, order, judgement, recommendation or decision of a Trading Standards Officer or otherwise) to remove any stand or part of a stand (without prejudice to any other rights which TNT Magazine Travel Show may have), then the TNT Travel Show reserves the right to have that item or items removed from your stand or to close your stand at the exhibition. No compensation or damages will be payable as a result of such removal or closure by the TNT Travel Show. Further details and advice can be obtained from: The Patents Office Phone: 01633 814000 Fax: 01633 814444
Shell scheme regulations a) The choice of stand fitting contractor is at the discretion of the exhibitor. The organisers must be notified of any such contractors. b) Partitions: on dividing sites, exhibitors must supply, erect and decorate walls facing their stand areas and gangways up to a height of 2.5m. Walls above this height must be finished to an acceptable standard on both sides by the exhibitor who had them erected. In addition, any construction which backs onto a gangway must be dressed to the full height of any construction or display. c) All stand structures, signs, exhibits etc must be confined within the area allotted and may not project into or over the public gangway. d) It is the responsibility of the exhibitors to examine the allotted stand in order to avoid costly adjustments to stand structures such as minor obstructions for which the organisers cannot accept responsibility. e) All work must be carried out using non-flammable material. f) The design of the stand must be such that it can be erected and dismantled within the time available. g) If an exhibitor causes a stand to be erected which does not conform fully and in all aspects to the requirements of the organisers and local authorities, the organiser shall be at liberty to enter the exhibitor’s stand and alter, demolish and/or reconstruct the said stand so as to make it conform to the regulations and requirements. The exhibitor shall, on demand, repay the organisers all expenses incurred by them in respect of such alterations, demolition and reconstruction. h) Advertising refers to all company names, logos or any other lettering. On dividing sites under no circumstances will exhibitors be permitted to display company names, logos or lettering on the rear of party walls overlooking neighbouring stands. i) It is the responsibility of the exhibitor to ensure the stand is being built to the correct mark. If there is any doubt regarding the allocated floor space, please check with the organisers before commencing building work.
15
SPACE ONLY STAND Free build/space only exhibitors MUST submit visuals of their stand layout design, method statements and risk assessments to phoebe.cherrill@tntmultimedia.com as soon as available but no later than 15th February 2013.
Code of practice Please ensure your stand is always staffed and all its exhibits remain displayed while the exhibition is open. In order that no discourtesy is shown to last-minute visitors to the show, we ask that exhibitors do not commence dismantling any displays before 3.30pm on Sunday, March 10th, 2013.
Discrepancies If you have experienced any problems with your stand please inform the organisers immediately Discrepancies about your stand will only be recognised by the organisers if notification is made to the organisers in writing before the close of the show on Sunday, March 10th, 2013..
For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
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Security pass
Exhibitor Security Pass Reply FORM
IMPORTANT!
RETURN BY Friday, February 15, 2013
EMAIL: phoebe.cherrill@tntmultimedia.com TNT Travel Show 2013 9th-10th March 2013 Business Design Centre, Islington In the interest of security, all contractors and exhibitors must wear identity badges provided by the organisers at all times. Contractors’ badges are only valid during the set-up and break-down periods.
Name of company: Number of staff working on the stand: PRINT all the company/supplier names and full names of those employed by your organisation at the TNT Travel Show 2013.
Contact name of person co-ordinating the stand: Tel/fax/mobile no: PLEASE HELP US TO PROTECT YOUR STAND BY ENSURING YOUR STAFF WEAR THEIR BADGES AT ALL TIMES.
PLEASE RETURN BY EMAIL: phoebe.cherrill@tntmultimedia.com
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av order form
AV ORDER FORM Deadline February 15: Return to AVC Productions TNT TRAVEL SHOW 2013 9th-10th March 2013
The Business Design Centre Unit 103, 52 Upper Street, Islington, London N1 0QH Exhibitor: Stand #: Company Address:
Company Tel: Contact on Site: Credit Card Details* Name on Card: Card Type: Account # : Security Code : Expiry Date:
Exhibition Name:
* We accept all major credit cards except AMEX
Event Dates:
Delivery Date / Time:
All prices shown are excluding ing of of VAT VAT@ at17.5% 20% Choose Your Equipment Flipchart, Pens, Paper Compaq Laptop Computer (15.4" screen)
Quantity Days
Price/day £25.00 £100.00
Flatscreen 19" TFT Computer Monitor
£50.00
Flatscreen 21" TFT Computer Monitor
£65.00
21" TV/VHS Combi Unit (4:3 ratio)
£54.00
DVD Player
£25.00
37" LCD Screen (16:9 ratio)
£110.00
40" LCD Screen on Stand inc Speakers
£160.00
50" Full HD Plasma Screen on Stand inc. Speakers
£220.00
LCD Projector 2000 lumens
£160.00
Desktop Computer with 18" TFT Monitor Package
£165.00
Self Powered Desktop Speaker 10 meter 4-Way Mains Extension Lead A complete stock protfolio of items is available for hire. If you do not find what you need in this list call us at the number below. Further screen sizes available.
Total
£25.00 £5.00
TOTAL excl. VAT £ VAT TOTAL inc. VAT £
Do you require power leads? YES / NO (Please specity the use for it)
Special Notes: Client's Signature: INSURANCE
It is the hirer’s responsibility to safeguard the equipment on site. Equipment price includes standard insurance premium covering use of the equipment on site only. Please fax back fully completed to AVC Productions @ Business Design Centre on 020 7424 5265 AVC Contacts - Annabel Broom and Charlene Cairns AVC Productions Ltd - Unit 103 - Business Design Centre - London N1 0QH - Tel: 020 7288 6561 - Fax: 020 7424 5265
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shell scheme extras
PLEASE RETURN THIS FORM BY THE DATE SHOWN BELOW TOGETHER WITH A PLAN INDICATING HEIGHT AND POSITION OF ITEMS ORDERED. ANY ORDER RECEIVED LATER THAN 7 WORKING DAYS PRIOR TO THE FIRST DAY OF THE BUILD-UP WILL BE SUBJECT TO A 20% SURCHARGE.
SHELL SCHEME EXTRAS OCTANORM Exhibitor Order Form
Return by:
Exhibition
15th Feb
Stand
Business Design Centre 52 Upper Street Islington London N1 0QH Contact: Projects Dept Tel: 020 7359 3535
Company name
Fax: 020 7288 6442
Company address Telephone no.
Fax no.
Contact Signature Complete the following if you wish to pay by credit/charge card. PLEASE DEBIT MY MASTERCARD/AMERICAN EXPRESS/VISA/SWITCH CARD NO. Valid From:
Expiry Date:
Issue No:
Security Code:
Name (of cardholder) BLOCK CAPS PLEASE Signature
Issue no. Expiry date
Address (of cardholder) Postcode
ON HIRE: Code
Description
Hire of fitting
ST1
Flat Shelving per metre -300mm deep white melamine
30.00
ST2
Sloping Shelving per metre -300mm deep white melamine
30.00
ST3
1m x 1m Display boards (covered in grey Loop Nylon)
56.00
ST4
1m x 2m Display boards (covered in grey Loop Nylon)
95.50
ST5
Additional Octanorm upright
11.22
ST6
Either 1m or 1/2m wide additional Octanorm panel
70.50
ST7
Lockable door section
93.50
ST8
¾” floor flats for carpet/floorcovering (per m2)
11.00
ST9
Aluminium floor edging (per linear metre)
10.00
ST10
White muslin ceiling (per m2)
10.00
ST11
Black muslin ceiling (per m2)
10.00
ST12
1m x 1m changing room including a white curtain
115.00
ST13
Curtain drape (white)
40.00
ST14
Night sheet per linear metre
17.00
ST15
Chain pack (2no. chains & 2no. hooks) on outright sale
9.63
ST17
Garment rail (1m sections)
30.50
ST18
Octanorm panels painted to clients own colour, Dulux or Leyland (each)
65.20
STO
Casement Ceiling (per m2)
13.20
STO
Double Door Section
187.00
Number required
Total
Sub Total All credit card payments are subject to a 2.25% handling fee Environmental charge
£2.00 VAT
Unless stated all items are for hire only
TOTAL**
**Important note. Payment details should be accompanied with this order form for the full amount. During build-up periods, only cash, bank draft, personal cheques to the limit of the guarantee card or credit card payments will be accepted and such payments are subject to a 20% surcharge. All cheques payable to “Business Design Centre Limited”.A receipted VAT invoice.
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additional furniture
FURNITURE - EUROSYSTEM ORDER FORM SECTION – ON HIRE QTY
REF
COLOUR
DESCRIPTION
UNIT PRICE
TOTAL
Please state colour preference where applicable. You must insure against loss or damage 5 times hire cost
LATE ORDER SURCHARGE APPLIES 14 DAYS PRIOR TO THE EVENT – ADD 15% VAT IS APPLICABLE TO EVERYONE UNLESS Furniture £ You are an EU Company outside the UK, a VAT number is required Non-EU companies must provide letterhead or proof of business VAT @ 20% This must be supplied at the time of order. * Sub Total £ *PAYMENT DUE 14 DAYS PRIOR TO DELIVERY
FLOORCOVERING:ON SALE - Minimum order £30.00 QUALITY
COLOUR / REF
LENGTH BY WIDTH
SQ. MTS
UNIT PRICE
Please indicate laying surface: HALL FLOOR or CHIPBOARD or PLATFORM
Carpet £
PLEASE ENTER STAND SIZE: ……………… mts x …………..…… mts Laying Date: ……………………………..……………………….
VAT @ 20%
(Minimum Order £30.00)
* Sub Total £
* TOTAL OF FURNITURE & CARPET ORDERS
Company
……………………………………………………………..
Contact Name
……………………………………………………………..
Address
……………………………………………………………..
……………………………………………………………………………………….. ……………………………………………………………………………………….. Post Code………………………..
VAT NO ………………………………....
TOTAL
£
Please complete the following if you wish to pay by credit card: Please debit my Maestro, Delta, Amex, Mastercard or Visa * delete as appropriate
Expiry date
Security * or Issue no * Security no. is the last 3 digits on the back of your credit card /
Cardholders Name …………….…………………..………………
Email address……………..……………………………………………………. ...
Company Name………………..…………...…..………………….
Tel no. ……………………………………………….……………..………………
Bank details: HSBC Bank plc, 141 High St, Beckenham, Kent BR3 1BX Sort code: 40-09-25 Account no. 31466844 Swift code:MIDLGB 22 IBAN NO GB70MIDL40092531466844 CHEQUES SHOULD BE MADE PAYABLE TO EUROPA INTERNATIONAL AND DRAWN ON A U.K. CLEARING BANK. PLEASE INCLUDE YOUR PAYMENT IN FULL WITH THIS ORDER. VAT No 205 3716 90
Fax no. ……………………………………………... …………..….………….......
Stand No………………..…………….…………...… Hall ……. ...………...…. I have read and accepted the conditions of hire overleaf Signed………………………………………………… Date …..…...………….
20
Risk assessment
(ATT: Phoebe Cherrill)
Deadline February 15 TNT TRAVEL SHOW 2013 9th-10th March
Exhibitor Risk Assessment Form
(Shell Sheme Only - MUST COMPLETE) Exhibitor’s Responsibilities An exhibition stand is a workplace covered by health and safety legislation. As the exhibitor it is your responsibility to ensure that a suitable and sufficient risk assessment is completed. Failure to do so could lead to delays or ultimately the closure of your stand. This template is for a simple shell scheme exhibition stand which does not require any structural approval from the organiser or the venue. More complex stands will require a more detailed risk assessment and if you are in any doubt you should contact the organiser. Does your stand include any of the following? If so you must complete the attached risk assessment for simple stands please answer Yes or No: Yes / No Lifting heavy products during the build-up/breakdown Working at height (using ladders) Display of anything containing liquid fuel or flammable and explosive substances Display of sharp objects, weapons (even replica weapons) Demonstrations of any kind i.e Therapies, massaging Working electrical appliances other than simple display lighting Food service of any kind other than sweets, snacks and soft drinks Heat source of any kind including cookery demonstrations, naked flame or gel burners Working machinery of any kind even if static Using power tools during the build-up/breakdown Have all portable appliances being displayed had a visual inspection or PAT tested Any other hazard not identified above which could be a risk
Note this is not an exhaustive list. You are responsible for identifying any aspect of your stand which could present a hazard. If you have answered NO to all of the above complete sign below. If you have answered YES to any of the above complete the risk assessment attached. I declare that to the best of my knowledge there are no significant risks relating to this stand Signed:
Name:
Position
For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
Date: 21 1
Risk assessment
(ATT: Phoebe Cherrill)
Deadline February 15 TNT TRAVEL SHOW 2013 9th-10th March
Exhibitor Risk Assessment Form
(Shell Sheme Only - MUST COMPLETE) Exhibitor Name: Company:
Stand No:
Risk:
Who could be harmed:
Control Measures in Place:
To the best of my knowledge the information provided is correct. The control measures in place control risk to an acceptable degree. Signed:
Name:
Position
Date:
PLEASE NOTE: This is a very basic risk assessment format for simple risks only. Multiple or complex risks will require a more detailed risk assessment. For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
22 1
(ATT: Phoebe Cherrill)
Deadline February 15 TNT TRAVEL SHOW 2013 9th-10th March
SHELL SCHEME STAND LAYOUT
(Shell Scheme Only - MUST COMPLETE)
To ensure that your stand is ready on arrival, please indicate position and height on the grid below, of all rails, shelves, display boards, partial screening, electrics, telephone sockets etc and any other requirements you may have. If you have any queries please contact Project Department on: Tel. 020 7359 3535 Fax. 020 7288 6442 Scale drawing required (suggested scale of 1square = 1m2) Company name: Stand No:
Exhibition:
FRONT OF STAND:
PLEASE RETURN BY EMAIL: phoebe.cherrill@tntmultimedia.com For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
23 1
Internet access
PLEASE RETURN THIS FORM BY THE DATE SHOWN BELOW.
INTERNET ACCESS Exhibitor Order Form Exhibition
Return by:
15th Feb
Stand
Business Design Centre 52 Upper Street Islington London N1 0QH Contact: Projects Dept Tel: 020 7359 3535
Company name
Fax: 020 7288 6442
Company address Telephone no.
Fax no.
Contact
Signature
Complete the following if you wish to pay by credit/charge card. PLEASE DEBIT MY MASTERCARD/AMERICAN EXPRESS/VISA/SWITCH CARD NO. Valid From:
Expiry Date:
Issue No:
Security Code:
Name (of cardholder) BLOCK CAPS PLEASE Signature
Issue no. Expiry date
Address (of cardholder) Postcode Code
Description
Cost
INT 1
Broadband (512 Kbps) Internet Access (Wireless) – includes one computer connection to the Internet
INT 2
Additional Broadband speed (512 Kbps) connection/s to the original connection above
£75.00
ITN 3
Broadband (512Kbps) Internet Access Wired Connection
£229.00
ITN 5
Broadband (1MB) Internet Access Wired connection
£329.00
Broadband (2MB) Internet Access Wired connection
£379.00
Broadband (3MB) Internet Access Wired connection
£529.00
Broadband (4MB) Internet Access Wired connection
£589.00
Broadband (5MB) Internet Access Wired connection
£729.00
Number required
Total
£199.00
Sub Total VAT All credit card payments are subject to a 2.25% handling fee TOTAL**
Payment details should be accompanied with this order form for the full amount. During build-up periods, only cash, bank draft, personal cheques to the limit of the guarantee card or credit card payments will be accepted and such payments are subject to a 20% surcharge. All cheques payable to “Business Design Centre Limited”. A receipted VAT invoice will be supplied
For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
24 1
food samples
(ATT: Phoebe Cherrill)
Deadline February 15 TNT TRAVEL SHOW 2013 9th-10th March
Food/drink sampling on stands (excludes alcohol) Hospitality supplies for on-site consumption must be obtained from The Good Eating Company, the venue’s catering service partner. If you are proposing to offer food or (non-alcoholic) drink samples on your stand, you must complete and return this form to us no later than (3 weeks before the event). Company name and stand number
Food or drink to be sampled
Name of the responsible person on the stand, who will be present throughout the event
Please sign below to confirm that you will comply with the following: The acceptable sampling sizes are as follows: • Bite-sized portions • Individually wrapped items • No larger than 85 ml / 3 fl oz liquid Food hygiene regulations contained in the eGuide (Guidance for Working at UK Exhibition Venues available at www.aeo.org.uk) must be adhered to and HACCP documentation provided. Further details are available from Phoebe Cherrill (phoebe.cherrill@tntmultimedia.com) Signature Name Date Please return this form by (15th February 2013) to: (phoebe.cherrill@tntmultimedia.com) For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
25 1
alcohol samples
(ATT: Phoebe Cherrill)
Deadline February 15 TNT TRAVEL SHOW 2013 9th-10th March
Sale/Supply of Alcohol
If you are proposing to sell or supply alcohol (except that obtained from The Good Eating Company), you must complete and return this form to us no later than (3 weeks before the event).
Company name and stand number Type of activity (eg, wine sampling, selling bottles of Champagne for off-site consumtion) Name of the responsible person on the stand, who will be present throughout the event Personal licensee (if available) name: contact tel. no: licensing council: licence number:
Please sign below to confirm that you will comply with the following legal requirements: • The terms of the Licensing Act 2003 • Alcohol cannot be served before 10am • Service staff must be over the age of 18 • Products for retailing/sampling must be held in a secure area • Alcohol may not be served to anyone under the age of 18, or anyone who appears to be under 18 (unless proof of age is shown) • Alcohol must not be served to anyone who appears to be under the influence of alcohol • No larger than 50 ml Signature Name Date Please return this form by (15th February 2013) to: (phoebe.cherrill@tntmultimedia.com) For any further questions, please contact the event’s organisers on 020 7953 8324 email phoebe.cherrill@tntmultimedia.com
26 1
COURIER LABEL TNT TRAVEL SHOW 9th - 10th March, 2013 Business Design Centre LOADING BAY, LIVERPOOL ROAD ISLINGTON, LONDON N1 0QH FOR ATTENTION: Phoebe Cherrill Room: TNT Storage Room TNT STORAGE CONDITIONS: This label is to be completed in full and securely attached to the item.
Tel: +44 020 7953 8324
Company name:
Contact name:
Stand number: Event details: Telephone:
Total number of boxes:
Box of
COURIER COMPANY:
27