Johnston Community College Web Attendance Guide
Fall 2013
WE B F O RM – AT TE N D AN CE T R A CK I N G
Faculty log into WebAdvisor for tracking attendance:
Step 1-Click on the Web Attendance Tracking link on the Faculty Menu in WebAdvisor.
Step 1
Step 2-Click on the Attendance Tracking link in WebAdvisor.
Step 2
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Step 4 Step 3
Step 5
Step 3-Required: Select the section you want to update. An error will be displayed if the user does not select a section. The form will be redisplayed to allow the user to correct the invalid data.
Step 4-Form Start Date - Required: Enter the start date of the course. After the first 10 days of class, change the Form Start Date weekly to update your attendance. An error will be displayed if the date entered is not within the section start and end dates or if the date is in the future. Step 5-Click the Submit button.
After clicking on the Submit button, the Attendance Entry web form will be displayed.
**The census date is listed for every course!
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Step 6-Enter an attendance entrance type of E, ET, or EL to indicate the first day of attendance. Any blank dates after E or ET attendance types are considered present and are included in the attendance totals.
*An E or ET must be entered FIRST before an A-absent can be entered.
Step 6
**No A-absent can be added AFTER an EL, L, or TL has been entered. Valid codes for Scheduled Membership attendance are: Code Description A
Absent
ET
Date entered class, tardy
E
EL T L
TL
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Comments
Entry
First day student entered class
First, last date attended
First and last day student entered class, for withdrawals
First day student entered class, but late
Tardy
Late to class
Tardy, last date attended
For withdrawals
Last date of attendance
For withdrawals
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Step 7-No Show: Check the box to indicate a student never attended class. Once a student has been marked a ‘No Show’ and saved, the field cannot be removed through the Web Attendance process. A warning will appear but clicking the submit button twice will update the records as Never Attended.
*Do not check the No Show box until AFTER the census date of your course has passed. **Students checked as No Show must be listed as NA-never attended students on the Tracking Form.
Step 7
Step 8
Step 8- Click the SUBMIT Button.
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Step 9 Step 10
Step 9-Maintain Attendance-Keep attendance through the entire semester or until the end of your course. Step 10-Electronic Signature: The first check box serves as a signature confirming the weekly attendance information. This is required if data was added or changed. This is required if data was not changed.
*Attendance must be maintained weekly. Click the FIRST block only for attendance and click submit when finished entering A-absent or T-tardy. Log in weekly and click the first block only for attendance weekly even if all students attend!
**Do not click the SECOND block until the end of the semester or the end of your course and you have finished WebAdvisor grading! Revised 8/13
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WEB ATTENDANCE MAINTENANCE Please verify the following on your Web Attendance Roster in WebAdvisor: Confirm the section, term, meeting dates; location, instructor, and census date are correct on your roster. If any of the course section information is incorrect, contact Dee Dee Reaves at dwreaves@johnstoncc.edu Verify all students have a major/curriculum code listed. If you have missing or incorrect codes, contact an Admissions Coordinator. The Admissions coordinators are LaShay Mooring at blmooring@johnstoncc.edu; Christina Wilson at cwwilson@johnstoncc.edu; or Theresa Lee at tclee@johnstoncc.edu. Enter an “E” on the date each student first attended or made contact in your class. DO NOT input an ‘E’ for students who receive a grade of “CR”or “NA”. Verify the census date on your roster and keep attendance through the entire semester. The census date for a term is listed on your Web Attendance Roster. **The default census date is the 75% refund date. Check the Academic Calendar for this date. Complete an Instructor Drop Form for any student who exceeds your attendance policy or stops attending. This simple step is crucial in saving the college thousands! A student receives the grade of “WF” for the course when you submit an Instructor Drop Form. This form must be submitted to the Registrar’s Office for completion. Students who complete a Drop/Add Form will receive the grade of “WD” for your course. This form must be submitted to the Registrar’s Office for completion and before the last day to drop deadline. Check the Academic Calendar for this date. Contact the Registrar’s office if you have a student attending class but not listed on the Web Attendance roster.
Submit your grades electronically on WebAdvisor no later than 10:00 a.m. on December 17th. ALL FACULTY WILL USE WEBADVISOR TO INPUT FINAL GRADES. WEB ATTENDANCE ROSTERS WILL BE USED TO MAINTAIN ATTENDANCE FOR AUDITING PURPOSES.
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JOHNSTON COMMUNITY COLLEGE STUDENT DROP/ADD FORM Name _________________________________________________________ Last First Middle
Date__________________________________
Student ID#___________________________________________________ or Last 4 Digits of SS#
Date of Birth___________________________
Program______________________________________________________
Term____Fall _____Spr ____Sum
DROP * Required Fields *Course *Course Prefix Number
*Section Number
Course Title
Credit Hours
M
T
W
TH
F
S
Credit Hours
M
T
W
TH
F
S
ADD * Required Fields *Course *Course Prefix Number
*Section Number
Course Title
_________________________________________ Student Signature
________________________________________________ Instructor/Authorized Signature Last Date of Attendance____________________________
REASON FOR WITHDRAWAL (Please check one.)
Did you accomplish your goal(s) for attending Johnston Community College? (Please check one.)
_____ 1. Employment _____ 2. Illness (personal or family)
___1. Yes, completely
_____ 3. Relocation
___2. No, partially
_____ 4. Course too difficult
___3. No
_____ 5. Course load too heavy _____ 6. Dissatisfied-Instruction _____ 7. Transfer to another school _____ 8. Death in family _____ 9. Administrative drop _____10. Personal _____11. Other ***************************************************************************************************************** Office Use Only I acknowledge that I will be receiving a 75% refund. _________________________________________________________
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Instructor Drop Slip Student's:_____________________________________________________________________________________ First Name
Middle Initial
Last Name
Student ID #
In accordance with the College attendance regulations, you have been dropped due to excessive absences from the following class: _____________________________________________________________________________________________ Course Prefix, Course Number, Section Number
Course Title
Total Clock Hours
_____________________________________________________________________________________________ Last Attendance Date
Number Hours Absent
Number of Tardies
_____________________________________________________________________________________________ Dates of Absences
Date ___________________ Instructor's Signature __________________________________________________ ATTENDANCE POLICY Regular and punctual attendance is expected of all students in order for them to achieve their potential in class and to develop desirable personal traits necessary to succeed in employment. Since course content and teaching methods vary, each instructor will determine his/her own requirements for attendance. Attendance requirements for each class will be printed in the course syllabus, which will be distributed the first week of class. Class attendance is calculated from the first scheduled class meeting to the last. Late arrivals and/or early departures may count total absences. If a student is dropped by an instructor due to absence, a grade of "WF" will be issued and calculated in his/her grade point average. The student must obtain the permission of the instructor to re-enter class. If this request is denied, the student may petition the Dean for reinstatement. If the Dean denies the request the Vice President of Curriculum Instruction will make the final ruling on the decision.
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Reinstatement Form STUDENT COMPLETE:
DATE: _________________
STUDENT NAME & ID#:__________________________________________________________________________ MAILING ADDRESS: ____________________________________________________________________________ ____________________________________________________________________________ INSTRUCTOR: _________________________________________________________________________________ COURSE PREFIX, COURSE NUMBER, SECTION NUMBER: ________________________________________________ SEMESTER: ___________________________________________________________________________________
INSTRUCTOR COMPLETE: _____________________________________________________ was dropped. Student Name
Instructor submitted Instructor Drop Form on ___________________. I am giving permission for reinstatement Date Submitted
to the listed class. Student agrees to complete the reinstatement requirements.
REINSTATEMENT REQUIREMENTS: _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________
INSTRUCTOR SIGNATURE: __________________________________________
DATE: ___________
STUDENT SIGNATURE: ______________________________________________
DATE: ___________
I am denying reinstatement for ______________________________________________. Student Name
Reason(s) for denial: _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________
INSTRUCTOR SIGNATURE: __________________________________________
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DATE: ___________
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