TOWN CLERK

About The Town Clerk

The Town Clerk is the custodian of all Town legal documents, including the Municipal Code and Home Rule Charter. The Clerk also prepares Council meeting agendas and minutes, administers municipal elections, manages the Town’s record-keeping system, administers liquor licenses, registers voters, handles open records requests, oversees the Special Licensing Authority and issues peddler and solicitor licenses and permits. The Deputy Town Clerk oversees the Administrative Assistant, the Customer Service Division and Municipal Court. (The budget for Municipal Court is displayed in its own section of this book.)

Department: Town Clerk

GENERAL FUND: EXPENDITURES

Explanation Of Significant Budget Variances

2023 Adopted Budget vs. 2022 Projected Actual

• The 2023 budget for Salary and Benefits includes funding for the performance pay adjustment of 5% and healthcare cost increases.

• Internal Services are decreasing due to a change in the way technology management costs are allocated.

2022 Accomplishments

Innovate with Collaborative Governance

• Successfully completed the 2022 General Election process for three Councilmember seats in collaboration with Douglas County Elections

• Developed a CivicClerk users training program for staff to ensure timely public notice of Town Council Meeting Agenda

GENERAL FUND: EXPENDITURES

Department: Town Clerk

2023 Goals

Innovate with Collaborative Governance

• Implement any changes that come from the results of the 2022 Election as they relate to liquor licensing

• Review all department processes and procedures to provide more efficient services to the public and staff

• Support Communications in the new community event software implementation to improve the Town’s community event permit process

PERFORMANCE MEASURES BY STRATEGIC GOAL

OUTPUT MEASURE: Total number of liquor licenses processed *

This is an indicator of how well the Clerk's office is assisting the public/businesses.

OUTCOME MEASURE: Percentage of liquor license holders rating service of staff as good or excellent †

This is an indicator of building positive relationships with the community.

Target: 95%95%95%95% Measure:

This measure includes new and renewal licenses and is not controlled by the department.

The survey was not completed in 2019-2021. It has been in draft format and will be ready for use at the end of 2022.