Trestle Wedding & Civil Partnership Hire Pack

Hiring Trestle Arts Base for your Wedding or Civil Partnership At Trestle we know just how important it is for you to find the perfect venue for your special day. With our extensive theatrical experience and unique site (a former chapel) we believe we can offer you just that.

Trestle Arts Base could be described as being one of the most imaginative places for anyone to celebrate a marriage or civil partnership. We are an intimate and dynamic venue allowing you to create a truly individual and memorable event.

The spaces we offer: The Theatre: Theatre our black box theatre is the perfect blank canvas, which can be themed for your wedding or civil partnership. This flexible space is licensed for up to 125 people (subject to configuration) and is fully equipped with state of the art sound and lighting equipment.

The Apex: Apex a stunning space featuring the Chapel’s original arched window and a partial glass floor decorated with the architectural plans of the building. Whether you need space for VIP guests, a cocktail bar or a play area for children, this vibrant space can be easily adapted.

Gallery CafĂŠ and Bar: Bar : a versatile space ideal for welcoming your guests and providing drinks, food and seating for up to 40 people.

The Studio: Studio a bright attractive space with sprung dance floor, mirrored wall, and powerful sound system. Ideal as a play area for children, for storing gifts and surprises or for use as a preparation room.

For prices and full details please contact: Clare Winter Finance and Venue Manager Email: clare@trestle.org.uk Trestle Arts Base, Russet Drive, St Albans, Herts AL4 0JQ Tel: 01727 850950

Please accept a warm welcome from all here at Trestle and a thank you for taking the time to read what we have to offer in this, our Wedding/ Wedding/ Civil Partnership Hire Pack.

What makes Trestle Arts Base unique as a place to celebrate your special day is a beautiful building with its stunning contemporary interior. We believe that creativity is only limited by our imaginations and, with our extensive theatrical experience, we feel Trestle is an ideal choice for you to create a setting that reflects your own taste and personalities.

We offer bespoke catering services and these details are available on request.

Included in this pack you will find: • • • • • • •

Your introduction to hiring for your wedding or civil partnership at Trestle Specifications and Suggested Layouts Frequently Asked Questions Terms and Conditions of Hire Map and Directions Wedding/Civil Partnership Package Wedding/Civil Partnership Enquiry Form

We look forward to welcoming you both to Trestle.

Clare Winter Finance and Venue Manager clare@trestle.org.uk 01727 850 950

Specifications The Theatre Dimensions: Length – 13.5m, Width - 13.5m, Height – 5m Capacity: 100 guests seated at round tables with a top table for the wedding party and dance floor space.

The Apex Dimensions: Length – 7.1m, Width – 4.9m, Height - variable Capacity: 40 people seated with a top table for the ceremony.

The Studio Dimensions: Length – 7.7m, Width - 6.93m, Height – 2.6m Capacity: 20 people.

The Gallery Café and Bar Dimensions: Capacity: 40 people seated.

Suggested Layouts Theatre Space

.

Frequently asked questions Question: Is there free on site car parking at Trestle?

Answer: Yes for 30 vehicles.

Question: How much notice do you need to ensure I get the date I want?

Answer: As much as possible. The earlier you can book the more likely you are to get the date and times you want. It’s not unusual for bookings to be made 6 months to a year in advance for wedding/civil partnership ceremonies and receptions.

Question: Are we able to extend the bar opening times?

Answer: You will need to apply to the Council for a Temporary Extension Notice to extend the number of hours alcohol can be served beyond 11.00pm at night, but we will help you with this. This is subject to a small council fee.

Question: Question: Do you offer catering facilities?

Answer: Yes. We have a list of preferred caterers that we regularly use, or we are happy to go with one of your own choosing so long as they are professional caterers and are covered by recognised health and hygiene certifications.

Question: Can we choose what wines we have?

Answer: Yes and we are happy to organise a wine tasting well in advance so that you have wine that compliments your menu.

Question: Do you offer furniture and tableware hire?

Answer: We can put you in touch with our preferred suppliers, who we have used before, or use those of your choosing as long as they adhere to our own Health and Safety requirements.

Question: Do you offer wedding/civil partnership co-ordinator services?

Answer: No, our venue is very much one for you to co-ordinate for yourselves.

However we do liaise very closely with your chosen co-ordinator to ensure your bar, catering, furnishings, photographer, florist and guests are all organised both before and on the big day and we supply all necessary staff.

Question: What do we do if we want more than 40 guests to witness the ceremony?

Answer: We can supply a live video link or you can hold the ceremony in the theatre space which can seat 100 end on, or 125 on three sides.

Question: Question: What facilities do you have for music and dancing?

Answer: Our theatre is ideal for music and dancing complete with whatever dramatic lighting your may desire. In addition we can also have music playing throughout the rest of the venue.

Trestle Arts Base Wedding/ Wedding/ Civil Partnership Package A ball park figure for an afternoon and evening hire of the Arts Base is £2,500.

We work out our costs on an hourly basis which allows us to be flexible with timings and staffing. The cost is based on the building being in use for your wedding day between 12 noon – 11pm, so if you are planning to jet off on your honeymoon sooner than that, we would alter the figures accordingly.

The price includes: • •

• • • • •

Hire of Theatre space, Apex room and Café area 12noon-11pm.

3 hours room set up (usually scheduled in the day before). This allows us to set up any theatrical lighting, furniture, display and any photographs etc.

This also gives you the opportunity to check everything is how you want it to be.

Staffing for set up.

Staffing for wedding day (this can be altered depending on your needs).

A 10% fee of the NET hire charge, if external caterers are used rather than Trestle caterers (please read Terms and Conditions).

A 5% fee of the NET hire charge, if providing own drinks rather than using the Trestle bar.

VAT at the prevailing rate (currently 20%).

Other Extras might include Trestle Catering costs (in which case the 10% fee would be removed, but charges for the catering would be added), Specialist equipment / or room decoration being required and anything else you can think of!

With our extensive theatrical experience, there really is no limit – so if you have an idea or dream, come and talk to us. You never know, it might just be possible!

Please complete the form included with this pack and we can work out an exact cost for you. If you would like to visit the Arts Base and have a look around, please get in touch.

Wedding/Civil Wedding/Civil Partnership Enquiry Form Title:

First name:

Surname:

Address:

Postcode: Telephone:

Email:

Name of CoCoordinator:

Tel:

Name of Couple: Date:

Time: Time:

Ceremony Details: No of Guests:

Brief Description:

Reception Details: No of Guests:

Brief Description:

Email:

Trestle Terms & Conditions of Hire Catering – If you require catering for your event, it must either be provided

by Trestle or another professional catering company. If an external catering company is used, Trestle charges a fee of 10% of the total room hire cost. Copies of Food Hygiene and Insurance certificates are required from external caterers. If you have chosen a Trestle catering option, numbers must be confirmed 14 days prior to your hire date.

Payment – must be made in full on receipt of an invoice. We accept credit/debit cards and cheques. Cheques should be made payable to: Trestle Theatre Co Ltd. The User agrees to pay Value Added Tax at the current rate.

Data Protection – Trestle Theatre Company is registered as a Data Controller with the Data Protection Registrar. Data will be shared with visiting companies if they are registered as a Data Controller with the Data Protection Registrar and handle the data in accordance with the terms of the Data Protection Act (1998). All data supplied to Trestle Arts Base from patrons purchasing tickets to productions will be handled in accordance with the terms of the Data Protection Act (1998).

Cancellation Policy – Cancellation of the booking is required in writing. Trestle will retain 30% of the booking fee if the booking is cancelled before 28 days of the date of the hire. If a cancellation is made less than 28 days prior to the hire date there will be no refund.

Premises – The User is, during the hire period, responsible for the supervision of the hired space, the fabric and the contents, their care, safety from damage or change, and the behaviour of all people using the premises; including proper supervision of car-parking arrangements to avoid obstruction of the highway.

The User must not use the premises for any purpose other than described in this agreement, and must not sub-let or allow the premises to be used in any unlawful practice. Smoking is not permitted anywhere inside Trestle Arts Base. Animals excluding “seeing and hearing” guide dogs are not permitted inside Trestle Arts Base. At the end of the hire period, the User must leave the premises and surrounds in a clean and tidy condition, and replace any contents temporarily removed from their usual position. If any damage to the fabric of the building is sustained, full costs, after investigation, will be re-charged to the hirer as well as any deep cleaning costs in the case of wine spillage on carpets or any excessive dirt left on walls or floors.

Opening Hours – The premises cannot be used for public entertainment except between the hours 8.30am to 12.00 midnight 7 days per week. Our normal office hours are 9.30am – 5.30pm.

Regulations and Licences – The User must comply with all conditions and regulations by the Fire Authority, Local Authority, the Local Magistrate’s Court or otherwise. The User must comply with the Health and Safety at Work Act 1974.

The User must supply one chaperone for every 10 children under 16, and ensure that any children under eight (8) years of age comply with the provisions of the Children Act 1989 and that only fit and proper persons have access to the children.

The User is responsible for any permissions and fees due to the Performing Rights Society, the MCPS or other.

The User must not exceed the maximum number of persons agreed for this hire, without prior written permission from Trestle Theatre Company, which may be withheld due to Fire Regulations.

The User must keep a register of all their personnel within the building.

The User must ensure that all personnel are fully instructed in fire and emergency evacuation procedures. This is in accordance with the Public Entertainments Licence issued under the Local Government (Miscellaneous Provisions) Act 1982/Stage Play Licence under the Theatres Act 1968.

Additional Equipment – All electrical equipment to be brought into Trestle Arts Base must be maintained and operated in accordance with the Electricity at Work Regulations 1989, and no equipment must be used without prior agreement by Trestle Theatre Company.

All use of set, props, and special effects must be agreed and approved by Trestle Theatre Company’s Technical Manager before the commencement of the hire.

Anyone wishing to film or record and event may do so only by prior arrangement with Trestle Theatre Company.

Insurance – The User is responsible for the insurance of its own personnel and property against all risks and fully indemnify Trestle Theatre Company against all costs, claims and demands in respect of personal injury or damage to, or loss of, property and any financial or economic loss resulting from anything done or omitted by the User. Neither party must do anything on the premises whereby the insurance policy of the other may be invalidated or which may cause an increased premium to become payable.

Force Majeure – If by reason of any strike, lockout, war, fire, epidemic, riot, natural calamity, national mourning, order of government or local authority, act of God, or other cause beyond the control of either party, the hire is cancelled, the agreement will be null and void, and no claim will be made by either party against the other.

Map and Directions

By Car: Trestle Arts Base is a ten minute drive from St Albans City Centre, signposted from the A1081 and A1057, and 10 minutes from junction 22 of m25

By Train: Train: Trestle Arts Base is 2 miles from St Albans City Station and can be accessed by taxi or bus.

By Bus: Take the S1/S2 Uno bus from St Albans City Centre or Stop B at St Albans City Station, alighting at the second stop on Drakes Drive. Alternatively take the 655 Uno bus between Hatfield and Borehamwood or the S7 Uno bus, alighting at Ashley Road or Hill End Lane.

By Taxi (Approximately ÂŁ6 from St Albans City Station) Goldline Taxi: 01727 833333 / Abbey A Star Taxi: Taxi: 01727 855555