FALL RETREAT
CKI WEEK IS COMING
Join us on our first district event of the year! You don't want to miss it!
Let's celebrate the world's largest collegiate service organization!
T-O TODAY OCTOBER 2019. ISSUE 2. TEXAS-OKLAHOMA CIRCLE K INTERNATIONAL. PANTEGO, TX.
GETTING MIGHTIER T-OGETHER EVERYDAY!
CONTENTS ANNOUNCEMENTS 03 A FEW WORDS 04 IMPORTANT DATES 05 FALL RETREAT
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06 FALL RALLY 2019 SEASON
DOING THINGS THE T-O WAY 07 TRAVELING WITH T-O
WEEKEND OFFICER WORKSHOP
TRAINING OUR CIRCLE K LEADERS
A weekend full of service, leadership, and fellowship! / p08
FALL RETREAT: CAMP CKI
08 WEEKEND OFFICER WORKSHOP 10 GOVERNOR'S PROJECT
EXCITING FELLOWSHIP EVENT!
ALL ABOUT RECRUITMENT
Rock out with all us in T-O at this exciting weekend retreat! / p05
11 RESOURCES 12 TABLING PHOTOS 13 RECRUITMENT STORIES 14 GROWTH - CAMERON CKI 16 COMMUNICATION - TEXAS CKI
MORE OF CKI 17 TEA WITH TEQUILA 18 COLLEGE 101
2 RECRUIT!
CHAPTERS UNITE!
See how you can get your club to grow in numbers! / p11
Get together with your neighboring chapters! / p06
GET PEOPLE INVOLVED
FALL RALLY 2019 SEASON
Photo Credits: 1 - UH CKI, 2 - Vivian Le (Baylor CKI)
19 MESSAGE FROM THE GOVERNOR T-O TODAY ISSUE NO. 2 TEXAS - OKLAHOMA CKI
EDITOR'S NOTES Hello T-O CKI! The anticipated 2nd issue of the T-O Today is finally here! I want to give a HUGE thank you to those who have submitted something! You guys are amazing! There are a lot of things planned for the fall, so be on the lookout for them. This semester is crucial for recruitment, so invite your friends to your chapter's events! Happy studying and volunteering, Mariane Sanchez 2019-20 District Editor
MESSAGE FROM THE TREASURER Hello Mighty T-O, Dues season is here and it is imperative to remember these important dates: October 1st - Dues can begin to be paid October 31st - Early Bird Dues deadline November 30th - Regular Dues deadline As always feel free to email me with any questions or problems that may arise at treasurer@txokcki.org. Thanks everyone, Taylor Maddox 2019-20 District Treasurer A FEW WORDS
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SAVE THE DATE
Be sure to mark your calendar for these important times!
Join us at the biggest CKI event of year! CKIx20 is taking place at the Flamingo Las Vegas from July 19 - 22, 2020! Early bird registration ($250) opens at January 15. Visit www.circlek.org/ckix for more information.
Spooktober is here! Let's dedicate this spooky month to service! Every October, UNICEF asks our organization to collect funds for the WASH (Water, Sanitation and Hygiene) project. To order coin collection boxes visit: www.kiwanis.org/childrensfund/trick-or-treat-for-unicef
CKI WEEK!
CKI Week is from October 14 - 19! Be sure to visit www.circlek.org/service to download the CKI Week guide.
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IMPORTANT DATES
TEXAS - OKLAHOMA CKI
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NOVEMBER 1 - 3, 2019 • CAMP PINEYWOODS WOODLAKE, TEXAS EARLY BIRD PRICE ($90) ENDS ON OCTOBER 15 TXOKCKI.ORG/EVENTS/FALL-RETREAT
FALL RETREAT
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FALL RALLY RECAP Each division within the T-O district is meeting up! Find out if your division is hosting a rally soon!
A giant sea turtle photobombs the members at the Northern Outpost rally in Jenks Aquarium. Photo Credit: Brian Walker
Members gather around Texas CKI's banner at the Hill Country rally. Photo Credit: Colleen Biggerstaff 06
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FALL RALLIES
The Heartland rally in OU was truly out of this world. Photo Credit: Joseph Pham
FALL RALLY 2019 SEASON Red River: October 12th Location: University of North Texas Contact: redriver@txokcki.org Metropolitan: October 12th Location: University of Texas at Dallas Contact: governor@txokcki.org Central Texas: October 19th Location: Baylor University Contact:Â centraltexasltg@txokcki.org South/Southeast: October 20th Location: Texas A&M University Contact: southtexasltg@txokcki.org
TRAVELING WITH T-O See where T-O has been these days!
This past summer we attended CKIx19 at Orlando, Florida. Our IP District Governor, Dylann Lowery, recieved the Distinguished District Governor award, and our past Northern Outpost LTG, Bay Bolen, received the Distinguished LTG award. Our district also won the Distinguished District award! Great job, T-O! Photo Credit: Doug Biggerstaff
KIWANIS DCON Some of us attended another convention, T-O Kiwanis DCON, this summer. We hosted a forum on bridging the gap between our organization and Kiwanis as well as attended the convention activities. Our former Heartland regional advisor, Paul Heinz, was voted Governor-Elect at House of Delgates!
Photo Credit: Joseph Pham
Where are we going next? Find out more by following our Instagram page @txokcki! EVENTS RECAP
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WEEKEND OFFICER WORKSHOP Newly-elected officers and future leaders from across the district gathered at Pottsboro, Texas for a weekend of developing service, leadership, and fellowship skills to pass on to their members. Our district board prepared forums and activities for the attendees. 08
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WEEKEND OFFICER WORKSHOP
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3 Photo Credits: 1 - UNT CKI 2 - Baylor CKI 3 - UH CKI WEEKEND OFFICER WORKSHOP
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THE BEYOUTIFUL PROJECT 1 in 5 adults experience mental illness each year.* Let's reach out to those in need, and be aware of the signs. Mental Illness Awareness Week is held from October 6th thru October 12th, 2019. Learn more on nami.org/miaw. This year, the Governor's Project focuses on mental health. Our goal is to fight the stigma aganist mental illness, and let people know that help is available when needed. Remember, it is okay to not be okay.
T-O District Board wears green for mental health awareness.
*Statistic can be found on https://www.nami.org/Learn-More/Mental-Health-By-the-Numbers 10
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GOVERNOR'S PROJECT
WHERE TO FIND RECRUITMENT MATERIALS Hello Mighty T-O,
My name is Tristan Adams and I am the Membership Development & Education Chair for T-O CKI this year. I hope everyone has had a smooth start to the year and you all are spreading the good name of CKI across your campuses. While our initial recruitment drive for the start of school is over, recruitment is a year-round focus! A big way to recruit throughout the year is to have a presence online through social media and even a website. Making posts about what you are doing and when it is will encourage prospective members to attend events. Also, be sure to participate in CKI Week, which is coming on October 14-19. This year, our focus for CKI week is recruitment based, and I hope you all are looking forward to this exciting week! One of my main focuses this year is that I am trying to make it easier for clubs to recruit by providing as many resources as possible all in one convenient location. In the club Google Drive accounts, I have placed a folder named “Chapter Officer Resources”. This not only includes recruitment/retention strategies, but it also includes many other useful tools to help clubs efficiently run. Also included in the folder are all the resources available for CKI Week 2019. I will be updating the folder as more resources become available so keep checking it to see what is new. As always, I am here to help with any problems or concerns you may have. If you need anything, please feel free to contact me at any time as I will be here to help you succeed!
Yours in service, Tristan Adams 2019-20 MD&E Chair
RECRUITMENT RESOURCES
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RECRUIT!
From setting up booths to making signs, our chapters never stop recruiting new people!
Stephen F. Austin State University CKI shows off their school colors through their CKI banner. Photo submitted by SFASU CKI
University of Texas CKI tries to bring in former Key Club members to their booth. Photo submitted by Ishan Paranjape
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TABLING PHOTOS
University of Texas at Arlington CKI recruits a prospective member at their activity fair. Photo submitted by Vi Do
Baylor University CKI emphasizes our three tenets on their display board. Photo submitted by Vivian Le
RECRUITMENT STORIES Our chapter share their experiences with recruiting members at their tabling events!
At organization's night, the 2019-2020 TAMUG CKI officers coordinated a booth to promote and recruit new members. We set up our poster, banner, brochures, and presented our new recruitment video to display our great organization. Each person that checked out our booth received some candy and learned all the opportunities CKI has to offer. Â The officers had lots of fun engaging with potential new members and are ready to have an outstanding year.
TAMUG CKI
by Rick Fuentes Photo Submitted by Rick Fuentes
UH CKI
As a part of our Weeks of Welcome, UH CKI went to Cat's Back, a recruiting event that helps display organizations to incoming students at the beginning of the semester. Aimed primarily at incoming college students, we recruited over 75 new students that were interested in joining the Kiwanis Family. Many were passionate about the many service projects we take part in, such as WASH, BeYOUtiful and WithRefugees. We were excited to meet so many people excited about making an impact through volunteering and met many new interested faces, including several students that were Key Clubbers in high school and with some that even attended our Key to College event in the spring.
by Vincent Tangavelou Photo Submitted by Vincent Tangavelou
RECRUITMENT STORIES
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CAMERON CKI
FROM FIVE TO FIFTY IN JUST A MONTH
by Daisy Cossio Photo Submitted by Daisy Cossio
Our chapter started off the school year with just about 5 prospective members other than officers. Through tabling at our on-campus Block Party and Organization Fair, our chapter was able to obtain over 50 students to sign up to join CU-CKI. Here’s how we did it, and how your chapter can too.
Keep your table simple and cohesive, yet also eye-catching. It’s important to view your table from the perspective of a student walking by and see what about it will make them stop and look! For us, that included a main poster board, a donation can for a charity, an upcoming CKI events sign (Las Vegas grabs attention!), a school supplies basket for students to enter to win (who doesn’t love free stuff?), our new t-shirts, and our DCON award-winning painted jeans. Instead of crowding your poster boards with too much text, use pictures, colors, and larger fonts to where the eye can easily flow. Utilize the resources provided for you on circlek.org!
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CAMERON CKI
Recruiters: every movement, word, and facial expression matters. It’s important to look like you’re having a good time, always! Try not to hide behind your table, and instead smile, converse with your other members, play some music and have a little fun. You may not see any nearby students looking, but certainly someone is stealing a glance so it's important to always look welcoming. There’s a difference between being overbearing and being encouraging, so don’t put too much pressure on any students right away. If you don’t know how to start the conversation about CKI, ask if they were in/know about Key Club, need service hours for scholarships/athletics, or if they love traveling.
Use technology to your advantage. Our club Vice President implemented a Member Registration Form into our website which we had every student even slightly interested fill out through our phones after speaking with them. (No one turned us down!) This simultaneously counted as an entry into the basket giveaway, which its winner was announced at our first meeting. Doing so allowed not only for us to have an easy way to contact everyone who was interested, but also give students another reason to come to our first meeting. That registration form translated into a spreadsheet on our drive which became vital later in keeping track of who our members were, who wanted to buy a t-shirt, who paid their dues, and even which students who were initially interested needed a little more reaching out. There’s something out there made for every need!
Photo Submitted by Tristan Adams
CAMERON CKI
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A STITCH IN TIME by Ishan Paranjape Photo Submitted by Ishan Paranjape Most of us college students have heard of the tale of Goldilocks and the Three Bears at some point in our childhood. In that story, we learn to avoid the extremes and search for what’s just right. Recruiting for club members works in a similar way. That initial conversation during orientation went well, and the student seemed really interested in your CKI club, but how do you follow up with him or her? The key is to time your communication just right. Send an e-mail out too late before that first meeting, potential members might think it’s too short of a notice to come. Send an e-mail out too early, and they might forget to take a second look it. However, if you time your communication just right, potential members will be reminded of your upcoming events well enough in advance that they cannot forget. How did we determine the right time to send an email? First, we chose a day of the week when we believed members would be most inclined towards looking at our e-mails. Because we hold our meetings on Tuesday evenings, we knew that reminding people about our upcoming events during or before the weekend was a bad idea. Since Tuesday felt too late, we settled on a Monday. We then decided what would be a good time on Monday. I’ve read that interviewers for full-time jobs tend to be the most attentive to interviewees around 10 AM. Sure enough, sending our members e-mails at this time resulted in good turnout levels. While timeliness is not the only factor in recruiting members, it is definitely an important one. Once you know your club’s “when,” you can work on improving your club’s “how many.”
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TEXAS CKI
TEA WITH TEQUILA Hello~ it's Tequila here! I answer your most burning questions/comments about CKI! Be sure to follow our district Instagram page @txokcki to get all the tea! Entries were submitted via Instagram.
@uhcirclek: In-meeting service project ideas? Tequila: Making stress balls out of balloons and flour! Perfect for midterms! @cki.uttyler: Any recruitment/tabling advice? Tequila: A great elevator speech is essential! Make people feel excited to join CKI! @day_vit.ngn: What does the K in Circle K stand for? Tequila: Well, since our sister organization is Kiwanis International, many assume it's Kiwanis. Though, it was never defined when it was first called the Circle K House! @karissa.debartolo: Which club will have the most people at Fall Retreat? Tequila: Could be UTA CKI or UH CKI ;) we sure want more people from each chapter to come! @graysonrhule: TX-OK CKI is the best, most lit district ever! #FireUpCircleK Tequila: Why thank you, Grayson! We are proud to be the mighty and distinguised T-O District! TEA WITH TEQUILA
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HOW T-O SURVIVE COLLEGE Here are some survival tips from our district board!
I’m new out here, so I don’t know how good my advice is, but I hear going to class is helpful. ADDI DUERKSEN, DISTRICT EVENTS CO-CHAIR, FRESHMAN
Taking one day (Friday or Saturday) to do anything other than studying, or for at least most of the day. TRISTON DEES, DISTRICT EVENTS CO-CHAIR, SOPHOMORE
Make a study schedule. Block out time for each class and keep your schedule with you all the time. ETHAN ARREDONDO, CENTRAL TEXAS LTG, SOPHOMORE
The best thing I've learned on how to do well in college is to not wait until the last minute to study or do homework. Otherwise, you may end up skipping class to work on stuff for another class! TAYLOR MADDOX, DISTRICT TREASURER, SENIOR
Utilize your campus resources, such as taking an essay to the writing center to be reviewed or printing class notes at the library. And always stop by events that offer free food to grab a meal and maybe meet a new friend! ALLISON MACIAS, ASST. DISTRICT ADMINISTRATOR, DEGREED
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COLLEGE 101
MESSAGE FROM THE GOVERNOR Hello T-O! Fall is falling upon us! There are a lot of things coming up from Fall Rallies, CKI Week, and Fall Retreat. I cannot wait to see both old and new faces at these events. Dues season is also here, so be sure to pay them to stay active. Keep on recruiting and spreading the love of CKI wherever you go. Let's grow T-Ogether this year! Joseph Pham 2019-20 District Governor
MESSAGE FROM THE GOVERNOR
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Thank you for reading the T-O Today! TEXAS-OKLAHOMA K-FAMILY TXOKCKI.ORG TXOK-KIWANIS.ORG TOKEYCLUB.COM LEARN MORE ABOUT CKI CIRCLEK.ORG FOLLOW US ON TWITTER, FACEBOOK, AND INSTAGRAM! @TXOKCKI
The T-O Today is a publication from the Texas-Oklahoma District of Circle K International. 2019 - 2020 District Editor: Mariane Sanchez October 2019. Issue 2.